Notice on import and export licences and advance-fixing certificates for agricultural products (This notice replaces that published in Official Journal of the European Communities C 71 of 7 March 1997, p. 5)
Date: 2002-08-10
Institutions: European Commission
Subjects: agricultural product, export licence, export refund, form, import licence

C 190/2

EN

Official Journal of the European Communities

10.8.2002

Notice on import and export licences and advance-fixing certificates for agricultural products

(This notice replaces that published in Official Journal of the European Communities C 71 of 7 March 1997, p. 5)

(2002/C 190/02)

I. General

1. Licences, advance-fixing certificates and extracts thereof
the
shall be issued by the competent authorities of
Member States. They shall be valid for
imports and
exports to be effected in any Member State, except in
special cases provided for in the Community rules.

2. In accordance with Article 2(2) of Regulation (EEC,
Euratom) No 1182/71 (OJ L 124, 8.6.1971, p. 1),
Saturdays, Sundays and public holidays are not working
days for the purpose of lodging applications for licences
and certificates, and for their issue.

3. Applicants need complete only Sections 4, 7, 8, 9, 11, 14,
15, 16, 17, 18 and 20 of the form. However, Member
States may require applicants to complete Section 1 and,
as appropriate, Section 5.

languages of

4. The form must be filled in in printed form in one of the
the Community designated or
official
the issuing
accepted by the competent authorities of
Member
be
certificates
Licences
completed in one language only. However, Member
States may allow applications
in
which case they must be filled in in ink and in block
capitals.

to be handwritten,

State.

shall

and

5. Applications, licences and certificates must not bear any
erasures or over-writing. Should an error be made in
completing the form, a fresh application or licence must
be made out.

6. Sums shall be indicated in figures in euro; however,
Member States not belonging to the eurozone may
indicate the sums in national currency.

7. Quantities shall be given:

exports, all the details shall be entered in Section 20,
preceded by an asterisk corresponding to one placed in
Section 7 or 8, as appropriate.

If there is not enough space for all the details in Section
20, they shall be entered in Section 15, preceded by an
asterisk corresponding to one placed in Section 7 or 8, as
appropriate.

9. In Sections 7, 8 and 9 of the form, an ‘X’ must be entered

in the box before ‘yes’ or ‘no’, as appropriate.

10. In the cases referred to in Article 2(a) and Article 6 of
licence or

Regulation (EC) No 1291/2000, no import
certificate shall be presented.

In the cases referred to in Article 2(b) and Article 7(1) of
Regulation (EC) No 1291/2000, no export
licence or
certificate shall be presented.

In the cases referred to in Article 5(1) of Regulation (EC)
No 1291/2000, where import or export does not take
place under preferential arrangements which are granted
by means of a licence, no export licence or certificate shall
be presented, except in the case of export licences with
advance fixing of the refund for milk products for delivery
to the armed forces under Article 2 of Regulation (EC) No
174/1999, as amended by Regulation (EC) No 2357/2000.

11. Example of application of Article 17(4) of Regulation (EC)

No 1291/2000:

13.00 hours in the Regulation corresponds to 13.00 hours
(Belgian time):

— in metric units of weight or volume using the

Member States

Local time (winter and summer)

following abbreviations:

— t for tonnes,

— kg for kilograms,

— hl for hectolitres,

— per head for live animals, as appropriate.

8. If there is not enough space for all the details required by
Community Regulations in Sections 7 and 8 of the form
used for imports and Section 7 of the form used for

Germany
Belgium
Denmark
Spain
France
Italy
Luxembourg
Netherlands
Austria
Sweden

Ireland
Portugal
United Kingdom

Greece
Finland

(cid:1)±±±±±±±±±±±±±±±±±±±±±±±±±±±±±(cid:3)±±±±±±±±±±±±±±±±±±±±±±±±±±±±±(cid:4)

(cid:1)±±±±±±±±(cid:3)±±±±±±±±(cid:4)
(cid:1)±±±±±(cid:3)±±±±±(cid:4)

13.00 hours

12.00 hours (= 13.00 hours Belgian
time)

14.00 hours (= 13.00 hours Belgian
time)

10.8.2002

EN

Official Journal of the European Communities

C 190/3

II. Forms to be used for imports

— For vine products, the description must also include the

colour of the wine or the must, white, red or rosé.

Section 7

‘Exporting country’ means the non-member country from
which the product is despatched to the Community.

Section 16

1. The exporting country or group of countries must be given

where this is required by Community rules.

2. Where the Community rules require compulsory prov-
enance, an ‘X’ must be placed in the box before the word
‘yes’ and the provenance of the products must correspond
to that given on the licence or certificate. The licence or
certificate shall not be valid otherwise.

3. In other cases,

indication of

the exporting country is
optional. It may nevertheless be useful for applying Article
40 of Regulation (EC) No 1291/2000, which relates to
sections of force majeure.

The CN code should be given in full. However, in the special
cases provided for in Community rules:

— the full code or codes in the combined nomenclature

preceded by ‘ex’ should be given, or

— the codes should be given in the manner laid down by the

Community rules in question.

Section 19

1. This should be filled in in accordance with the Community
rules on the accepted tolerance for the product in question.

Section 8

— The country of origin shall be established in accordance

with the relevant Community rules.

2. The figure zero [0] is to be entered in Section 19 of licences
or certificates where there is no provision for any plus
tolerance.

— The remarks applying to Section 7 shall apply by analogy.

Section 20

Section 14

Products are to be described by their usual commercial names
(e.g. sugar), and not by their trademark.

should be filled in in accordance with the special
This
Community rules on each sector of the common organisation
of the market.

Sections 15 and 16

For example,
1203/95’.

‘High quality beef/veal — Regulation (EC) No

As a general rule, the licence or certificate shall be applied for
the products
falling within one CN
and issued for all
subheading. However,
in
cases provided for
in special
Community rules, the licence or certificate shall be applied
for and issued, as appropriate, either:

Section 7

III. Forms to be used for exports

— for products falling within more than one CN subheading,

or

1. Indication of the country or group of countries of desti-
nation is required where provided for under Community
rules.

— for only some of

the products falling within one CN

subheading.

2. In the case of export licences with advance fixing of the
refund, the name of the country or area of destination, as
appropriate, must be indicated in this section.

If there is not enough space for entering more than one CN
subheading in Section 16, all the subheadings shall be entered
in Section 15, preceded by an asterisk corresponding to one
placed in Section 16.

Indicating the name of the country or, where appropriate,
the area of destination does not make that destination obli-
gatory.

Section 15

— The description may be simplified provided it includes the
details necessary to establish the classification of
the
product under the CN code given in Section 16.

3. Where Community rules specify an obligatory destination,
an ‘X’ must be entered in the box before the word ‘yes’ and
the product must be exported to the destination indicated
on the licence or certificate.

C 190/4

EN

Official Journal of the European Communities

10.8.2002

4. Where Article 49 of Regulation (EC) No 1291/2000 applies,
the country or destination must be shown in this Section
and export to that country or destination under the licence
or certificate shall be compulsory.

5. In all other cases, indication of the country or destination is
optional. It may nevertheless be useful for applying Article
40 of Regulation (EC) No 1291/2000, which relates to cases
of force majeure.

Sections 14, 15 and 16

1. These should be completed as for imports. Even in special
cases where Community rules allow more than one CN
subheading to be given, the products for export must still
be declared under a single code of the nomenclature used
for refunds when customs formalities are completed.

2. In the case of export licences with advance fixing of the
refund, the 12-figure product code of the nomenclature
used for refunds must be indicated in Section 16, save
where special provisions apply.

However, in the case of the categories or product groups
referred to in Article 14 of Regulation (EC) No 1291/2000,
the product codes belonging to the same category or
product group may be entered in the licence application
and licence.

Section 19

1. This should be filled in in accordance with the Community
rules on the accepted tolerance for the product in question.

2. The figure zero [0] is to be entered in Section 19 of licences
or certificates where there is no provision for any plus
tolerance.

3. Where a plus tolerance exists for the export duty but no
plus tolerance for the right to the refund in respect of one
and the same licence or certificate, the plus tolerance for the
export duty is to be entered in Section 19 and a remark to
the effect that no plus tolerance exists for the right to the
refund in Section 22.

Section 20

1. This should be filled in in accordance with the special

Community rules on each product sector.

2. Where Article 49 of Regulation (EC) No 1291/2000 applies,

one of the following must be added:

(a)

‘Fecha limite para la presentación de las ofertas . . .’,
‘La licitación procede de . . . (nombre del organismo)’;

(b) ‘Frist for indgivelse af tilbud . . .’,

‘Licitation fra . . . (institutionens navn)’;

(c)

‘Frist zur Angebotsabgabe . . .’,
‘Ausschreibung vom . . . (Bezeichnung der Stelle)’;

(d)

(e)

‘Πρoθεσµία υπoβoλής τωv πρoσφoρώv . . .’,
‘Η δηµoπρασία πρoέρχεται από . . .
σµoύ)’;

(όvoµα τoυ oργαvι-

‘Closing date for the submission of tenders . . .’,
‘The invitation to tender is issued by . . .
agency)’;

(name of

(f)

‘Date limite du dépôt des offres . . .’,
‘L'adjudication émane de . . . (nom de l'organisme)’;

(g)

‘Data limite per il deposito delle offerte . . .’,
‘Gara indetta da . . . (denominazione dell'organismo)’;

(h) ‘Indieningstermijn aanbiedingen eindigt op . . .’,

‘Openbare inschrijving van . . . (naam instanties)’;

(i)

(j)

‘Date limite para a apresentaçao das propostas . . .’,
‘O concurso emana de . . . (nome do organismo)’;

‘Tarjousten viimeinen jättöpäivä . . .’,
‘Tarjouskilpailun on julistanut . . . (toimielimen nimi)’;

(k)

‘Sista dag för inlämnande av anbud . . .’,
‘Anbudsinfordran utfärdas av . . . (organets namn)’.