2002/586/EC: Council Decision of 12 July 2002 on the amendment of part VI of the common consular instructions
Date: 2002-07-12
Institutions: Council of the European Union
Subjects: EU visa policy, Schengen Agreement, admission of aliens, form, harmonisation of standards, information system

L 187/48

EN

Official Journal of the European Communities

16.7.2002

COUNCIL DECISION

of 12 July 2002

on the amendment of part VI of the common consular instructions

(2002/586/EC)

THE COUNCIL OF THE EUROPEAN UNION,

(4)

Having regard to Council Regulation (EC) No 789/2001 of 24
April 2001 reserving to the Council implementing powers with
regard to certain detailed provisions and practical procedures
for examining visa applications (1),

Having regard to the initiative of the Kingdom of Spain,

Whereas:

(1)

(2)

(3)

The establishment of a uniform visa format and,
in
particular, common rules on the technical methods and
standards to be used for filling in the form are essential
elements in the harmonisation of visa policy.

Council Regulation (EC) No 1683/1995 of 29 May 1995
laying down a uniform format for visas (2), as amended
by Council Regulation (EC) No 334/2002 (3), establishes
further technical security specifications against forgery
and falsification, including in particular the integration
of a photograph produced according to high security
standards; it is therefore necessary to adapt part VI of
the common consular instructions to incorporate these
new measures when filling in the new uniform visa
sticker.

Council Regulation (EC) No 333/2002 (4) lays down a
uniform format for forms for affixing a visa, which must
be produced in accordance with certain technical specifi-
cations, which must also include security features and
requirements, in particular higher standards to prevent
counterfeiting and falsification; the common consular
instructions
should accordingly be adapted to the
procedures for applying this Regulation.

In accordance with Articles 1 and 2 of the Protocol on
the position of Denmark annexed to the Treaty on Euro-
pean Union and to the Treaty establishing the European
Community, Denmark is not participating in the adop-
tion of this Decision and is not bound by it or subject to
its application. Since this Instrument aims to build upon
the Schengen acquis under the provisions of Title IV of
the Treaty establishing the European Community,
Denmark shall, in accordance with Article 5 of the said
Protocol, decide within a period of six months after the
Council has adopted this Decision whether it will trans-
law.
pose it into its national

(5)

(6)

As regards the Republic of Iceland and the Kingdom of
Norway, this Decision constitutes a development of the
provisions of the Schengen acquis falling within the area
referred to in Article 1(B) of Council Decision 1999/
437/EC of 17 May 1999 on certain arrangements for
the application of
the Agreement concluded by the
Council of the European Union and the Republic of
Iceland and the Kingdom of Norway concerning the
association of those two States with the implementation,
application and development of the Schengen acquis (5).

In accordance with Articles 1 and 2 of the Protocol on
the position of the United Kingdom and Ireland annexed
to the Treaty on European Union and to the Treaty
establishing the European Community, those Member
States are not participating in the adoption of
this
Decision and are therefore not bound by it nor subject
to its application,

HAS ADOPTED THIS DECISION:

Part VI of the common consular instructions shall be amended as follows:
1. In point 1.6, the second paragraph shall be replaced by the following:

Article 1

‘Where, because the holder's travel document is not recognised, the uniform format for forms is used for
the visa, the issuing diplomatic mission or consular post may opt to use the same form to extend the
validity of the visa to the holder's spouse and to accompanying minors dependent on the holder of the
form who accompany the holder or to issue separate forms for the holder, his spouse and each person
dependent on him, affixing the corresponding visa on each form separately.
The passport number is the series number which is pre-printed or perforated on all or almost all of the
pages of the passport.
The number to be entered under this heading, in the case of a visa to be affixed to the uniform format
form, is not the passport number but the same typographical number as appears on the form, made up
of six digits, which may be accompanied by the letter or letters assigned to the Member State or group
of Member States which issued the visa.’

(1) OJ L 116, 26.4.2001, p. 2.
(2) OJ L 164, 14.7.1995, p. 1.
(3) OJ L 53, 23.2.2002, p. 7.
(4) OJ L 53, 23.2.2002, p. 4.

(5) OJ L 176, 10.7.1999, p. 31.

16.7.2002

EN

Official Journal of the European Communities

L 187/49

2. After point 1.7 the following point shall be added:

‘1.8. “Name and forename” heading

The first word in the “name” box followed by the first word in the “first name” box of the visa
holder's passport or travel document shall be written in that order. The diplomatic mission or
consular post shall verify that the name and first name which appear in the passport or travel
document and which are to be entered under this heading and in the section to be electronically
scanned are the same as those appearing in the visa application.’

3. Point 3 shall be replaced by the following:

‘3. Section for the photograph

The visa-holder's photograph, in colour, shall be integrated in the space reserved for that purpose as
shown in Annex 8. The following rules shall be observed with respect to the photograph to be
integrated into the visa sticker.
The size of the head from chin to crown shall be between 70 % and 80 % of the vertical dimension
of the surface of the photograph.
The minimum resolution requirements shall be:
— 300 pixels per inch (ppi), uncompressed, for scanning,
— 720 dots per inch (dpi) for colour printing of photos.
In the absence of a photograph, it shall be obligatory to enter the words “valid without photograph”
in this section in two or three languages (the language of the Member State issuing the visa, English
and French). These words shall in principle be entered using a printer and, exceptionally, a specific
stamp, in which case the stamp shall also cover part of the rotogravure section whose left or
right-hand side delimits the space for integrating the photograph.’
4. In point 5.4, the third paragraph shall be replaced by the following:

‘If the travel document is not recognised as valid by one or more Member States, the visa shall have only
limited territorial validity. The diplomatic mission or consular post of a Member State must use the
uniform format form to affix a visa issued to holders of a travel document not recognised by the
Member State that issues the form. Such a visa shall have only limited territorial validity.’

5. After point 5.4, the following point shall be added:

‘5.5. Stamp of the issuing diplomatic mission or consular post

The stamp of the diplomatic mission or consular post issuing the visa shall be affixed in the
“Comments” section, with special care to ensure that it does not prevent data from being read, and
shall extend beyond the sticker on to the page of the passport or travel document. Only in cases
where it is necessary to dispense with the completion of the section to be electronically scanned
may the stamp be placed on this section to render it unusable. The size and content of the stamp
and the ink to be used shall be determined by the national provisions of the Member State.

To prevent reuse of a visa sticker affixed to a uniform format form, the seal of the issuing consular
office shall be stamped to the right, straddling the sticker and the form, in such a way as neither to
impede reading of the headings and completion data nor to enter the electronic scanning area if
completed.’

Article 2

This Decision shall apply from the date of its publication in the Official Journal of the European Communities.

This Decision is addressed to the Member States in accordance with the Treaty establishing the European
Community.

Article 3

Done at Brussels, 12 July 2002.

For the Council
The President

T. PEDERSEN