2002/294/EC: Decision No 14/2002 of 19 March 2002 of the Joint Committee established under the Agreement on Mutual Recognition between the European Community and the United States of America adopting its Rules of Procedure
Date: 2002-03-19
Institutions: Joint Committee
Subjects: United States, agreement (EU), joint committee (EU), mutual recognition principle, rules of procedure

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DECISION No 14/2002

of 19 March 2002

of the Joint Committee established under the Agreement on Mutual Recognition between the
European Community and the United States of America adopting its Rules of Procedure

(2002/294/EC)

THE JOINT COMMITTEE,

Having regard to the Agreement on Mutual Recognition between the European Community and the United
States of America, and in particular Article 14 thereof,

Whereas Article 14(3) of the Agreements provides that the Joint Committee shall determine its own rules
and procedures,

HAS ADOPTED THIS DECISION:

1. The Rules of Procedure for the Joint Committee, as specified in the Attachment to this Decision, are

hereby adopted.

2. This Decision, done in duplicate, shall be signed by representatives of the Joint Committee who are
authorised to act on behalf of the Parties for purposes of amending the Agreement. This Decision shall
be effective from the date of the later of these signatures.

Washington DC, 8 March 2002.

Brussels, 19 March 2002.

On behalf of the United States of America

On behalf of the European Community

James SANFORD

Philippe MEYER

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ATTACHMENT

RULES OF PROCEDURE

for the Joint Committee established under the Agreement on Mutual Recognition between the European
Community and the United States of America

Article 1

Chairmanship

The Joint Committee shall be chaired jointly by a representative of the European Community and a representative of the
United States.

Article 2

Meetings

The Joint Committee shall meet at regular intervals, and at least once a year at a mutually agreeable time. If
1.
additional meetings are deemed necessary by a Party, the other Party shall accommodate the request for a meeting to the
maximum extent possible.

The Parties shall take turns in hosting the meeting unless otherwise agreed. Teleconferencing or videoconferencing

2.
may be used with agreement of the Parties.

3. Meetings of the Joint Committee shall be convened by the Co-Chairs.

The Co-Chairs shall establish a date for the meeting and exchange such documents as necessary in time to ensure

4.
adequate preparation,

if possible, three weeks prior to the meeting.

The Party hosting a meeting shall arrange logistical matters. Meetings convened by videoconferencing or teleconfer-

5.
encing shall be arranged by the Co-Chair that requested the meeting.

Article 3

Delegations

The Parties shall notify each other at least one week before a meeting of the intended composition of their delegations.

Article 4

Agenda for the meetings

1.
A provisional agenda for each meeting shall be drawn up by the Co-Chairs no later than 14 days before the
meeting. The provisional agenda shall include the items in respect of which a request for inclusion in the agenda has been
received by either of the Co-Chairs no later than 14 days before the meeting.

2.
Either Party may add items to the provisional agenda at any time prior to the meeting if the other Party agrees.
Requests to add items to the provisional agenda shall be sent in writing if possible and shall be accommodated to the
extent possible.

3.
The final agenda shall be adopted by the Co-Chairs at the beginning of each meeting. An item other than those
appearing on the provisional agenda may be placed on the agenda if the Parties agree and shall be accommodated to the
extent possible.

Article 5

Records of the meetings

1.

2.

A draft of the record shall be prepared as soon as possible by the Co-Chair hosting the meeting.

The record shall, as a general rule,

indicate in respect of each item on the agenda:

(a) the documentation submitted to the Joint Committee;

(b) statements which a Party has requested to be entered; and

(c) decisions taken and the conclusions adopted on a specific item.

The record shall also indicate the individuals of the respective delegations participating, with the ministry or agency

3.
each represents indicated.

4.

The record shall be approved by the Joint Committee at its following meeting.

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Article 6

Joint Committee Decisions

1.

The Joint Committee shall take decisions by unanimous consent.

The Joint Committee may adopt a decision by written procedure at times other than formal Joint Committee

2.
meetings.

Decisions of the Joint Committee shall be entitled ‘Decisions’ followed by a serial number, and by a description of
3.
their subject. The date the decision takes effect shall also be indicated. Decisions shall be signed by representatives of the
Joint Committee who are authorised to act on behalf of the Parties. Decisions shall be drawn up in duplicate, each version
being equally authentic.

Decisions related to the designation and listing of a Conformity Assessment Body shall be adopted by a written
4.
procedure. For this purpose, pursuant to Article 7 of the Agreement, and without prejudice to specific provisions of a
Sectoral Annex of the Agreement, the following procedures shall apply:

(a) A Party shall forward its proposal, in the form of a draft Joint Committee decision amending the Sectoral Annex to
include a Conformity Assessment Body or Bodies (a model of which is attached), to the other Party in writing,
including any supporting documentation. The receiving Party shall acknowledge in writing the date of its receipt of
the proposal. The Party receiving the proposal shall indicate in writing its consent or opposition within 60 days from
its receipt.

(b) If the Party receiving the proposal requires additional

indicate in writing the information
requested and the reasons for this. A request for additional information suspends the 60 day period which starts
running again once the additional
information has been received, unless the Party has requested in writing an
additional 30 days for verifying the additional

information,

information.

it shall

(c) Upon consent of the proposal, the receiving Party will sign and date the Joint Committee decision and forward it to
the other Party. The listing of the proposed Conformity Assessment Body or Bodies is effective from the date indicated
in the Joint Committee decision.

(d) If the Party receiving a proposal for designation fails to indicate its consent or opposition within the 60 day time

limit, and has not requested an additional 30 days, the matter shall be referred to the Joint Committee.

(e) If a Party contests on the basis of documented evidence the technical competence or compliance of a proposed
Conformity Assessment Body, that body shall not be listed in the applicable Sectoral Annex. The Joint Committee can
decide that the Conformity Assessment Body be verified. Verification shall be carried out in a timely manner by the
Party in whose territory the Body is located, but may be carried out jointly by the Parties in justified cases. After the
completion of such verification, the proposal to list the Conformity Assessment Body in the Sectoral Annex may be
resubmitted according to these rules of procedure.

(f) In the event a Party or the Conformity Assessment Body in question opposes a verification, the Conformity
Assessment Body shall not be listed in the applicable Sectoral Annex. However, a Party may at a later date submit a
new proposal for listing of that Conformity Assessment Body on the basis of new evidence.

For a decision related to the suspension of a Conformity Assessment Body listed in a Sectoral Annex, the procedures
5.
in Article 8 of the Agreement apply. The Joint Committee shall give effect to the suspension by taking a decision by
written procedure in accordance with paragraph 2.

6.
For a decision related to the withdrawal of a Conformity Assessment Body listed in a Sectoral Annex, the procedures
in Article 9 of the Agreement apply. The Joint Committee shall give effect to the suspension by taking a decision by
written procedure in accordance with paragraph 2.

Article 7

The Joint Committee and Joint Sectoral Committees

The Joint Sectoral Committees shall keep the Joint Committee informed and provide reports of their work, deliberations,
and conclusions in relation to implementation of the Sectoral Annexes. Each Party on the Joint Committee shall ensure
that its representatives in the Joint Sectoral Committees are kept fully informed of the matters discussed in and positions
adopted by the Joint Committee. The Joint Committee may delegate specific tasks to the Joint Sectoral Committees.

Article 8

Consultation of experts

The Committee may consult experts on particular issues if both Parties agree.

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Article 9

Expenses

1.
Joint Committee,

Each Party shall be responsible for the expenses they incur by reason of their participation in the meetings of the
including staff, travel and subsistence expenditure and postal or telecommunications expenditure.

Other expenses arising from the organisation of the meetings shall generally be covered by the Party hosting the

2.
meeting.

Article 10

Administrative procedures

1.

Unless otherwise decided, the meetings of the Joint Committee shall not be open to the public.

Records and other documents of the Joint Committee shall be considered information exchanged under Article 17

2.
of the Agreement for purposes of confidentiality.

Participants other than officials of the Parties may be invited by agreement of both Co-Chairs and shall be subject to

3.
the same confidentiality requirements in accordance with Article 17 of the Agreement

The Parties may organise public briefings or otherwise inform interested members of the public of the results of the

4.
Joint Committee meetings.

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Attachment to the Rules of Procedure of the Joint Committee

Model Joint Committee decision for the listing of Conformity Assessment Bodies under a written procedure

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Attachment A

US Conformity Assessment Bodies added to the list of Conformity Assessment Bodies under column ‘US access
to the EC market’ in Section V of the Sectoral Annex on (to be specified)

(name and contact details of listed Conformity Assessment Bodies)

Attachment B

EC Conformity Assessment Bodies added to the list of Conformity Assessment Bodies under column ‘EC access
to the US market’ in Section V of the Sectoral Annex on (to be specified)

(name and contact details of listed Conformity Assessment Bodies)