European governance - A white paper
Date: 2001-07-25
Institutions: European Commission
Subjects: EU institution, central government, citizens' Europe, institutional reform, member country, operation of the Institutions

12.10.2001

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I

(Information)

COMMISSION

EUROPEAN GOVERNANCE — A WHITE PAPER

COM(2001) 428 final

(2001/C 287/01)

EXECUTIVE SUMMARY

Today, political leaders throughout Europe are facing a real paradox. On the one hand, Europeans want
them to find solutions to the major problems confronting our societies. On the other hand, people
increasingly distrust institutions and politics or are simply not interested in them.

The problem is acknowledged by national parliaments and governments alike. It is particularly acute at
the level of the European Union. Many people are losing confidence in a poorly understood and complex
system to deliver the policies that they want. The Union is often seen as remote and at the same time too
intrusive.

The Irish ‘no’ highlights the impact of these problems on many people. This was reflected not only in the
final outcome of the referendum, but also in the low turnout and quality of the debate which preceded it.

Yet people also expect the Union to take the lead in seizing the opportunities of globalisation for
economic and human development, and in responding to environmental challenges, unemployment,
concerns over food safety, crime and regional conflicts. They expect the Union to act as visibly as national
governments.

Democratic institutions and the representatives of the people, at both national and European levels, can
and must try to connect Europe with its citizens. This is the starting condition for more effective and
relevant policies.

The Commission identified the reform of European governance as one of its four strategic objectives in
early 2000. Political developments since then have highlighted that the Union faces a double challenge:
there is not only a need for urgent action to adapt governance under the existing treaties, but also for a
broader debate on the future of Europe in view of the next intergovernmental conference.

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Already within the existing Treaties the Union must start adapting its institutions and establishing more
coherence in its policies so that it is easier to see what it does and what it stands for. A more coherent
Union will be stronger at home and a better leader in the world. It will be well placed to tackle the
challenge of enlargement.

The White Paper on European Governance concerns the way in which the Union uses the powers given
by its citizens. Reform must be started now, so that people see changes well before further modification
of the EU Treaties.

The White Paper proposes opening up the policy-making process to get more people and organisations
involved in shaping and delivering EU policy.
It promotes greater openness, accountability and
responsibility for all those involved. This should help people to see how Member States, by acting
together within the Union, are able to tackle their concerns more effectively.

The Commission cannot make these changes on its own, nor should this White Paper be seen as a magic
cure for everything. Introducing change requires effort from all the other institutions, central government,
regions, cities, and civil society in the current and future Member States. The White Paper is primarily
addressed to them. It proposes a series of initial actions. Some of these should help the Commission to
concentrate its action on clear priorities within the tasks conferred on it by the Treaty: right of initiative,
execution of policy, guardian of the Treaty and international representation. These will be taken forward
immediately. The paper also launches a consultative process which will run until the end of March 2002
on the need for action by the other institutions and Member States.

By the end of 2002, the Commission will report on the progress it has made and draw lessons from the
White Paper consultation. This should establish a basis for taking the governance agenda forward with
the other institutions.

The Commission will also actively participate in the preparation of the forthcoming European Council in
Laeken, presenting its views on the political objectives which should be pursued by the European Union
and on the institutional framework necessary to achieve these aims. In doing this, it will draw on the
principles of this White Paper.

PROPOSALS FOR CHANGE

The Union must renew the Community method by following a less top-down approach and
complementing its policy tools more effectively with non-legislative instruments.

Better involvement and more openness

No matter how EU policy is prepared and adopted, the way this is done must be more open and easier to
follow and understand. The Commission will provide:

— up-to-date, on-line information on preparation of policy through all stages of decision-making.

There needs to be a stronger interaction with regional and local governments and civil society. Member
States bear the principal responsibility for achieving this. But the Commission for its part will:

— establish a more systematic dialogue with representatives of regional and local governments through

national and European associations at an early stage in shaping policy,

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— bring greater flexibility into how Community legislation can be implemented in a way which takes

account of regional and local conditions,

— establish and publish minimum standards for consultation on EU policy,

— establish partnership arrangements going beyond the minimum standards in selected areas
committing the Commission to additional consultation in return for more guarantees of the
openness and representativity of the organisations consulted.

Better policies, regulation and delivery

To improve the quality of its policies, the Union must first assess whether action is needed and, if it is,
whether it should be at Union level. Where Union action is required, it should consider the combination
of different policy tools.

When legislating, the Union needs to find ways of speeding up the legislative process. It must find the
right mix between imposing a uniform approach when and where it is needed and allowing greater
flexibility in the way that rules are implemented on the ground. It must boost confidence in the way
expert advice influences policy decisions.

The Commission will:

— promote greater use of different policy tools (regulations,

‘framework directives’, co-regulatory

mechanisms),

— simplify further existing EU law and encourage Member States to simplify the national rules which

give effect to EU provisions,

— publish guidelines on collection and use of expert advice, so that it is clear what advice is given,

where it is coming from, how it is used and what alternative views are available.

More effective enforcement of Community law is necessary not only for the sake of efficiency of the
internal market but also to strengthen the credibility of the Union and its institutions.

The Commission will:

— establish criteria to focus its work in investigating possible breaches of Community law,

— define the criteria for the creation of new regulatory agencies and the framework within which they

should operate.

Global governance

The White Paper looks beyond Europe and contributes to the debate on global governance. The Union
should seek to apply the principles of good governance to its global responsibilities. It should aim to
boost the effectiveness and enforcement powers of international institutions.

The Commission will:

— improve the dialogue with governmental and non-governmental actors of non-member countries

when developing policy proposals with an international dimension,

— propose a review of the Union’s international representation in order to allow it to speak more often

with a single voice.

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Refocused institutions

The EU institutions and Member States must work together to set out an overall policy strategy. They
should refocus the Union’s policies and adapt the way they work.

The Commission will:

— reinforce attempts to ensure policy coherence and identify long-term objectives,

— bring forward to the next intergovernmental conference proposals to refocus the Commission’s

executive responsibility.

The Commission calls on the Council to reinforce its capacity to take decisions and cut through different
sectoral interests. The Council should also establish a stronger link between EU policy and national
action. By assuming its political responsibility under the Community method, the Council would free the
European Council to establish and follow more long-term strategic orientations.

The Council and the European Parliament should focus more on defining the essential elements of policy
and controlling the way in which those policies are executed. The Parliament should enhance its role in
feeding into the political debate the views of its electors.

How to react to the White Paper

Reactions to this White Paper may be sent directly to the Commission before 31 March 2002.
The Governance website http://europa.eu.int/comm/governance/index–en.htm will provide updated
information and links with interactive debates, including debates on governance initiated by institutional
and non-governmental actors, debates on the future of Europe and the Commission’s portal on interactive
policy-making.

Comments for the Commission should be sent to:

sg-governance@cec.eu.int

or by post to:

Governance White Paper
European Commission
C 80 05/66
Rue de la Loi/Wetstraat 200
B-1049 Brussels.

Copies of the comments received will be posted on the website. If you do not wish your comments to be
available, you should make a specific request for confidentiality.

I.

WHY REFORM EUROPEAN GOVERNANCE?

European integration has delivered 50 years of stability, peace and economic prosperity. It has helped to
raise standards of living, built an internal market and strengthened the Union’s voice in the world. It has
achieved results which would not have been possible by individual Member States acting on their own. It
has attracted a succession of applications for membership and in a few years time it will expand on a
continental scale. It has also served as a model for regional integration across the world.

These results have been achieved by democratic means. The Union is built on the rule of law; it can draw
on the Charter of Fundamental Rights, and it has a double democratic mandate through a Parliament
representing EU citizens and a Council representing the elected Governments of the Member States.

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Yet despite its achievements, many Europeans feel alienated from the Union’s work.

This feeling is not confined to the European institutions. It affects politics and political institutions around
the globe. But for the Union, it reflects particular tensions and uncertainty about what the Union is and
what it aspires to become, about its geographical boundaries, its political objectives and the way these
powers are shared with the Member States.

The decreasing turnout in the European Parliament elections and the Irish ‘no’ vote also serve to show the
widening gulf between the European Union and the people it serves:

— there is a perceived inability of the Union to act effectively where a clear case exists, for instance,
unemployment, food safety scares, crime, the conflicts on the EU’s borders and its role in the world,

— where the Union does act effectively, it rarely gets proper credit for its actions. People do not see
that improvements in their rights and quality of life actually come from European rather than
national decisions. But at the same time, they expect the Union to act as effectively and visibly as
their national governments,

— by the same token, Member States do not communicate well about what the Union is doing and
what they are doing in the Union. ‘Brussels’ is too easily blamed by Member States for difficult
decisions that they themselves have agreed or even requested,

— finally, many people do not know the difference between the institutions. They do not understand
who takes the decisions that affect them and do not feel the institutions act as an effective channel
for their views and concerns.

People do not necessarily feel less European. They still expect Europe-wide action in many domains, but
they no longer trust the complex system to deliver what they want. In other words, people have
disappointed expectations, but expectations nevertheless.

The debate on the future of Europe and the scope of the White Paper

This disenchantment and with it the fundamental questions concerning the future of Europe will be the
subject of intense debate in the run up to the intergovernmental conference. However, in preparing for
further institutional change, the Union must start the process of reform now. There is much that can be
done to change the way the Union works under the existing Treaties. This is why the Commission decided
to launch in early 2000 the reform of European governance (1) as a strategic objective — well in advance
of the Nice European Council.

Reforming governance addresses the question of how the EU uses the powers given by its citizens. It is
about how things could and should be done. The goal is to open up policy-making to make it more
inclusive and accountable. A better use of powers should connect the EU more closely to its citizens and
lead to more effective policies.

(1) ‘Governance’ means rules, processes and behaviour that affect the way in which powers are exercised at European

level, particularly as regards openness, participation, accountability, effectiveness and coherence.

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In order to achieve this, the Union must better combine different policy tools such as legislation, social
dialogue, structural funding, and action programmes. This would contribute to strengthening the
Community method.

Reforming European governance implies that the Commission must refocus on its core mission. The
proposals in this paper will improve the quality of the way it initiates policy. They will ensure more
clarity and effectiveness in policy execution, and maximise the impact of the Commission’s actions as
guardian of the Treaty.

What is the Community method?

The Community method guarantees both the diversity and effectiveness of the Union. It ensures the fair
treatment of all Member States from the largest to the smallest. It provides a means to arbitrate between
different interests by passing them through two successive filters: the general interest at the level of the
Commission; and democratic representation, European and national, at the level of the Council and
European Parliament, which together form the Union’s legislature.

— the European Commission alone makes legislative and policy proposals.

Its independence
strengthens its ability to execute policy, act as the guardian of the Treaty and represent the
Community in international negotiations,

— legislative and budgetary acts are adopted by the Council of Ministers (representing Member States)
and the European Parliament (representing citizens). The use of qualified majority voting in the
Council is an essential element in ensuring the effectiveness of this method. Execution of policy is
entrusted to the Commission and national authorities,

— the European Court of Justice guarantees respect for the rule of law.

The Commission alone cannot improve European governance, nor can this paper provide a magic cure
for everything. Change requires concerted action by all the European institutions, present and future
Member States, regional and local authorities, and civil society. This paper is primarily addressed to them.
Their commitment to reforming European governance will be essential in order to regain confidence
before the next round of institutional reform. Elected office-holders at various levels, in particular at
national level, have a crucial role in this context.

The Union’s credibility will eventually be judged by its ability to add value to national policies and address
people’s concerns more effectively at European and global level. The White Paper identifies the tools that
are needed to establish more coherence in the Union’s policies and help the work of the various
institutions. It emphasises the need for EU action to be balanced and in proportion to the policy objectives
pursued. This will be even more crucial in an enlarged Union. Finally, reform of European governance
will improve the EU’s ability to influence global developments.

Taking this White Paper further

The White Paper proposes a set of initial actions, including some which refocus the Commission on its
core tasks. These will be taken forward immediately and should also inspire change in the other
institutions. The paper also launches a consultative process on the need for further action, in particular
by the other institutions and Member States.

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The public consultation on this White Paper will run until 31 March 2002. It will continue to draw on
the network of over 2 500 organisations and people who have already taken part in the governance
debate in all parts of Europe, including the applicant countries (2). By the end of 2002, the Commission
will report on its progress and draw lessons from the consultation. This should allow the establishment
the basis for further cooperation between the institutions on the reform of European governance under
the existing Treaties.

In the mean time, the debate on the future of Europe leading to institutional changes in the next
intergovernmental conference will intensify. The Commission will actively participate in the preparation
of the forthcoming European Council in Laeken, presenting its views on the political objectives which
should be pursued by the European Union and on the institutional framework necessary to achieve them.
In doing this, it will also draw on the principles of this White Paper. Moreover, the White Paper sets
down markers for the future of Europe and identifies where new ways of working will be held back
without corresponding changes to the EU Treaties.

II.

PRINCIPLES OF GOOD GOVERNANCE

Five principles underpin good governance and the changes proposed in this White Paper: openness,
participation, accountability, effectiveness and coherence. Each principle is important for establishing more
democratic governance. They underpin democracy and the rule of law in the Member States, but they
apply to all levels of government — global, European, national, regional and local. They are particularly
important for the Union in order to respond to the challenges highlighted in the preceding chapter.

— Openness. The institutions should work in a more open manner. Together with the Member States,
they should actively communicate what the EU does and the decisions it takes. They should use
language that is accessible and understandable for the general public. This is of particular importance
in order to improve the confidence in complex institutions.

— Participation. The quality, relevance and effectiveness of EU policies depend on ensuring wide
participation throughout the policy chain — from conception to implementation. Improved
participation is likely to create more confidence in the end result and in the institutions which
deliver policies. Participation crucially depends on central governments following an inclusive
approach when developing and implementing EU policies.

— Accountability. Roles in the legislative and executive processes need to be clearer. Each of the EU
institutions must explain and take responsibility for what it does in Europe. But there is also a need
for greater clarity and responsibility from Member States and all those involved in developing and
implementing EU policy at whatever level.

— Effectiveness. Policies must be effective and timely, delivering what is needed on the basis of clear
objectives, an evaluation of future impact and, where available, of past experience. Effectiveness also
depends on implementing EU policies in a proportionate manner and on taking decisions at the
most appropriate level.

(2) Internal Commission groups have contributed to this work. Their reports are published in parallel with this White
Paper and can be obtained via the Governance website mentioned above. The contents of these reports do not
reflect the official position of the Commission. In addition, a qualitative opinion survey in the 15 Member States
and in nine candidate countries contributed to the preparation of this paper.

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— Coherence. Policies and action must be coherent and easily understood. The need for coherence in
the Union is increasing: the range of tasks has grown; enlargement will increase diversity; challenges
such as climate and demographic change cross the boundaries of the sectoral policies on which the
Union has been built; regional and local authorities are increasingly involved in EU policies.
Coherence requires political leadership and a strong responsibility on the part of the institutions to
ensure a consistent approach within a complex system.

Each principle is important by itself. But they cannot be achieved through separate actions. Policies can
no longer be effective unless they are prepared, implemented and enforced in a more inclusive way.

The application of these five principles reinforces those of:

— proportionality and subsidiarity. From the conception of policy to its implementation, the choice
of the level at which action is taken (from EU to local) and the selection of the instruments used
must be in proportion to the objectives pursued. This means that before launching an initiative, it is
essential to check systematically (a) if public action is really necessary; (b) if the European level is the
most appropriate one; and (c) if the measures chosen are proportionate to those objectives.

The Union is changing as well. Its agenda extends to foreign policy and defence, migration and the fight
against crime. It is expanding to include new members. It will no longer be judged solely by its ability to
remove barriers to trade or to complete an internal market; its legitimacy today depends on involvement
and participation. This means that the linear model of dispensing policies from above must be replaced
by a virtuous circle, based on feedback, networks and involvement from policy creation to implementation
at all levels.

III.

PROPOSALS FOR CHANGE

The proposals for change are divided into four sections. A first section focuses on improving involvement
in shaping and implementing EU policy. A second section aims at improving the quality and enforcement
of EU policies. A third section calls for a stronger link between European governance and the role of the
Union in the world. Finally, a fourth section examines the role of the institutions.

III.1.

Better involvement

Making the way the Union works more open

Democracy depends on people being able to take part in public debate. To do this, they must have access
to reliable information on European issues and be able to scrutinise the policy process in its various
stages. Major progress has been made in 2001 with the adoption of new rules giving citizens greater
access to Community documents.

But the institutions and Member States also need to communicate more actively with the general
public on European issues. The communication policy of the Commission and the other institutions (3)
will promote efforts to deliver information at national and local level, where possible making use of

(3) See the Commission’s communication on a new framework for cooperation on the information and

communication policy of the European Union, COM(2001) 354, 27.6.2001.

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networks, grassroots organisations and national, regional and local authorities. Information should be
presented in a way adapted to local needs and concerns, and be available in all official languages if the
Union is not to exclude a vast proportion of its population — a challenge which will become more acute
in the context of enlargement.

Information and communication technologies have an important role. Accordingly, he EU’s Europa
website (4), is set to evolve into an interactive platform for information, feedback and debate, linking
parallel networks across the Union.

Providing more information and more effective communication is a pre-condition for generating a sense
of belonging to Europe. The aim should be to create a trans-national ‘space’ where citizens from different
countries can discuss what they perceive as being the important challenges for the Union. This should
help policy makers to stay in touch with European public opinion, and could guide them in identifying
European projects which mobilise public support.

ACTION POINTS

The European institutions should jointly continue to develop EUR-Lex (5), in 2002,
as a single on-line point in all languages, where people can follow policy proposals
through the decision-making process.

The Council and the European Parliament should make, from the beginning of
2002, information available more rapidly about all stages of the co-decision
process, particularly concerning the final, ‘conciliation’ phase.

The Member States should promote public debate on European affairs.

Reaching out to citizens through regional and local democracy

The expansion of the Union’s activities over the last 15 years has brought it closer to regions, cities and
localities, which are now responsible for implementing EU policies from agriculture and structural
funding to environmental standards. The stronger involvement of regional and local authorities in the
Union’s policies also reflects both their growing responsibilities in some Member States and a stronger
engagement of people and grass root organisations in local democracy (6).

Yet the way in which the Union currently works does not allow for adequate interaction in a multilevel
partnership; a partnership in which national governments involve their regions and cities fully in
European policy-making. Regions and cities often feel that, in spite of their increased responsibility for
implementing EU policies, their role as an elected and representative channel interacting with the public
on EU policy is not exploited.

There is also criticism that the legislation adopted by the Council and the European Parliament is either
too detailed, or insufficiently adapted to local conditions and experience; often in stark contrast to the
original proposals tabled by the Commission.

Criticism is not just focused on the Union. The principal responsibility for involving the regional and
local
in EU policy remains and should remain with national administrations. But national
governments are often perceived as not adequately involving regional and local actors in preparing their

level

(4) www.europa.eu.int
(5) The EUR-Lex portal already offers a ‘one-stop’ shop to access information about pending and adopted Community

law (www.europa.eu.int/eur-lex/en/index.html).

(6) See opinion of the Committee of the Regions of 14 December 2000 on ‘New forms of governance: Europe, a

framework for citizens’ initiatives’ (CdR 186/2000).

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positions on EU policies. Each Member State should foresee adequate mechanisms for wide consultation
when discussing EU decisions and implementing EU policies with a territorial dimension. The process of
EU policy-making, in particular its timing, should allow Member States to listen to and learn from
regional and local experiences.

A complementary response at EU level is needed in three areas to build a better partnership across the
various levels:

— involvement in policy shaping. At EU level, the Commission should ensure that regional and local
knowledge and conditions are taken into account when developing policy proposals. For this
purpose, it should organise a systematic dialogue with European and national associations of
regional and local government, while respecting national constitutional and administrative
arrangements. The Commission welcomes ongoing efforts to increase cooperation between those
associations and the Committee of the Regions. Furthermore, exchange of staff and joint training
between administrations at various levels would contribute to a better knowledge of each other’s
policy objectives, working methods and instruments,

— greater flexibility. Local conditions can make it difficult to establish one set of rules that covers the
whole of the Union, without tying up the legislation in excessive complexity. There should be more
flexibility in the means provided for implementing legislation and programmes with a strong
impact, provided the level playing field at the heart of the internal market can be
territorial
maintained.

The Commission is also in favour of testing whether, while respecting the existing Treaty provisions,
the implementation of certain EU policies could be better achieved by target-based, tripartite
contracts. Such contracts should be between Member States, regions and localities designated by
them for that purpose, and the Commission. Central government would play a key role in setting
up such contracts and would remain responsible for their implementation. The contract would
provide that the designated subnational authority in the Member States undertakes to implement
identified actions in order to realise particular objectives defined in ‘primary’ legislation. The contract
should include arrangements for monitoring. The approach concerns regulations or directives in
fields where subnational public authorities are responsible for implementation within the national
institutional or administrative system. The area of environmental policy might be a candidate for
this pilot approach. Furthermore, the Commission has already committed itself to a more
decentralised approach in future regional policy (7),

— overall policy coherence. The territorial impact of EU policies in areas such as transport, energy
or environment should be addressed. These policies should form part of a coherent whole as stated
in the EU’s second cohesion report; there is a need to avoid a logic which is too sector-specific. In
the same way, decisions taken at regional and local levels should be coherent with a broader set of
principles that would underpin more sustainable and balanced territorial development within the
Union.

The Commission intends to use the enhanced dialogue with Member States and their regions and cities
to develop indicators to identify where coherence is needed. It will build on existing work, such as the
European spatial development perspective adopted in 1999 by Ministers responsible for spatial planning
and territorial development. This work of promoting better coherence between territorial development
actions at different levels should also feed the review of policies in view of the sustainable development
strategy (8).

(7) Second cohesion report, COM(2001) 21 final, 31.1.2001.
(8) Communication on a sustainable Europe for a better world, COM(2001) 264 final, 15.5.2001.

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ACTION POINTS

The Commission will:

— establish from 2002 onwards a more systematic dialogue with European and
national associations of regional and local government at an early stage of
policy shaping,

— launch, from 2002 onwards, pilot ‘target-based contracts’ within one or more

areas, as a more flexible means of ensuring implementation of EU policies.

The Committee of the Regions should:

— play a more proactive role in examining policy, for example through the
preparation of exploratory reports in advance of Commission proposals,

— organise the exchange of best practice on how local and regional authorities
are involved in the preparatory phase of European decision-making at
national level,

— review the local and regional impact of certain directives, and report to the
Commission by the end of 2002 on the possibilities for more flexible means
of application. The Commission will then consider a more systematic
approach to allow such flexibility for some parts of Community law.

The Member States should:

— examine how to improve the involvement of local and regional actors in EU

policy-making,

— promote the use of contractual arrangements with their regions and localities.

Involving civil society

Civil society plays an important role in giving voice to the concerns of citizens and delivering services
that meet people’s needs (9). Churches and religious communities have a particular contribution to make.
The organisations which make up civil society mobilise people and support, for instance, those suffering
from exclusion or discrimination. The Union has encouraged the development of civil society in the
applicant countries, as part of their preparation for membership. Non-governmental organisations play
an important role at global level in development policy. They often act as an early warning system for the
direction of political debate.

Trade unions and employers’ organisations have a particular role and influence. The EC Treaty requires
the Commission to consult management and labour in preparing proposals, in particular in the social
policy field. Under certain conditions, they can reach binding agreements that are subsequently turned

(9) Civil society includes the following:

trade unions and employers’ organisations (‘social partners’); non-
governmental organisations; professional associations; charities; grass-roots organisations; organisations that
involve citizens in local and municipal
life with a particular contribution from churches and religious
communities. For a more precise definition of organised civil society, see the opinion of the Economic and Social
Committee on ‘The role and contribution of civil society organisations in the building of Europe’, (OJ C 329,
17.11.1999, p. 30).

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into Community law (within the social dialogue). The social partners should be further encouraged to use
the powers given under the Treaty to conclude voluntary agreements.

Civil society increasingly sees Europe as offering a good platform to change policy orientations and
society. This offers a real potential to broaden the debate on Europe’s role. It is a chance to get citizens
more actively involved in achieving the Union’s objectives and to offer them a structured channel for
feedback, criticism and protest (10). This already happens in fields such as trade and development, and has
recently been proposed for fisheries (11).

With better involvement comes greater responsibility. Civil society must itself follow the principles
of good governance, which include accountability and openness. The Commission intends to establish,
before the end of this year, a comprehensive on-line database with details of civil society organisations
active at European level, which should act as a catalyst to improve their internal organisation.

The Economic and Social Committee must play a role in developing a new relationship of mutual
responsibility between the institutions and civil society, in line with the changes to Article 257 of the EC
Treaty (12) agreed at Nice. In order to do this, its organisation and role will have to be reconsidered.
Member States should take this new role into account when appointing members to the Committee.

Like the Committee of the Regions, the Economic and Social Committee should be more active in
developing opinions and exploratory reports in order to help shape policies at a much earlier stage than
at present. The Treaty currently provides for both committees to give their opinion after, rather than
before, proposals have been transmitted to the legislature, which minimises their impact. Working
arrangements between the Commission and the Economic and Social Committee, similar to those under
discussion with the Committee of the Regions, are currently being finalised to give effect to a more
proactive role.

More effective and transparent consultation at the heart of EU policy-shaping

The Commission already consults interested parties through different instruments, such as Green and
White Papers, communications, advisory committees, business test panels (13) and ad-hoc consultations.
Furthermore, the Commission is developing on-line consultation through the interactive policy-making
initiative (14).

Such consultation helps the Commission and the other institutions to arbitrate between competing claims
and priorities and assists in developing a longer term policy perspective. Participation is not about
institutionalising protest. It is about more effective policy shaping based on early consultation and past
experience.

(10) This would in particular provide a follow up to the Commission’s discussion document on the Commission and

non-governmental organisations: Building a stronger partnership, COM(2000) 11 final, 18.1.2000.

(11) Green Paper: ‘The future of the common fisheries policy’, COM(2001) 135 final, 20.3.2001.
(12) ‘The [Economic and Social] Committee shall consist of representatives of the various economic and social
components of organised civil society, and in particular representatives of producers, farmers, carriers, workers,
dealers, craftsmen, professional occupations, consumers and the general interest.’

(13) www.europa.eu.int/comm/internal–market/en/update/panel/index.htm
(14) www.europa.eu.int/comm/internal–market/en/update/citizen/ipm.htm

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How the Commission consults: the example of the telecoms package (15)

The Telecoms package of six measures currently in Council and the European Parliament was developed
on the basis of widespread consultation.

1998 to 1999: a number of studies assessing a range of market and regulatory issues launched.
Workshops presenting and debating the studies.

May/June 1999: working paper on regulatory principles for telecoms reform for consultation.

November 1999: communication launching the 1999 Telecoms Review setting out general orientations
and inviting reaction.

January 2000: two-day public hearing with 550 participants.

April 2000: communication on the results of the 1999 review. More than 200 responses from national
regulators, trade associations, consumer groups, industry and individuals.

May 2000: Draft legislation published in the form of five working documents for rapid consultation.

July 2000: Adoption of package of six proposals by the Commission, currently under discussion in
Council and European Parliament.

The European Parliament and its committees regularly seek public and expert views through consultation
and public hearings, improving the quality of its policy deliberation. Some Member States systematically
consult at a national level on proposals tabled in the Council.

In all these areas more should and must be done.

The institutions and national authorities must reinforce their efforts to consult better on EU policies.
Better consultation complements, and does not replace, decision-making by the institutions.

What is needed is a reinforced culture of consultation and dialogue; a culture which is adopted by all
European institutions and which associates particularly the European Parliament in the consultative
process, given its role in representing the citizen. The European Parliament should play a prominent role,
for instance, by reinforcing its use of public hearings. European political parties are an important factor
in European integration and contribute to European awareness and voicing the concerns of citizens.

Furthermore, the involvement of national parliaments and their specialised European affairs committees,
as already practised by the European Parliament, could also be encouraged.

(15) The telecoms package consists of six measures revising the existing regulatory framework for telecommunications
markets which launched liberalisation from 1 January 1998 and which now need updating in the light of several
years of effective competition. The measures address framework regulatory conditions and regulatory structures;
licensing; interconnection and access; universal service; data protection and privacy, and the treatment of radio
frequency.

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There is currently a lack of clarity about how consultations are run and to whom the institutions listen.
The Commission runs nearly 700 ad-hoc consultation bodies in a wide range of policies. The increase in
the volume of international negotiations generates further ad-hoc consultation. The Commission believes
it needs to rationalise this unwieldy system not to stifle discussion, but to make it more effective and
accountable both for those consulted and those receiving the advice. As a first step, the Commission will
publish a review of existing sectoral consultative forums.

Creating a culture of consultation cannot be achieved by legal rules which would create excessive rigidity
and risk slowing the adoption of particular policies. It should rather be underpinned by a code of
conduct that sets minimum standards, focusing on what to consult on, when, whom and how to
consult. Those standards will reduce the risk of the policy-makers just listening to one side of the
argument or of particular groups getting privileged access on the basis of sectoral interests or nationality,
which is a clear weakness with the current method of ad-hoc consultations. These standards should
improve the representativity of civil society organisations and structure their debate with the institutions.

In some policy sectors, where consultative practices are already well established, the Commission could
develop more extensive partnership arrangements. On the Commission’s part, this will entail a
commitment
the
for additional consultations compared to the minimum standards.
arrangements will prompt civil society organisations to tighten up their internal structures, furnish
guarantees of openness and representativity, and prove their capacity to relay information or lead debates
in the Member States.

In return,

In the light of practical experience of these partnership arrangements and the code of conduct, the
Commission will invite the other institutions to contribute to extending this new approach to their own
activities.

ACTION POINTS

The Commission will:

— adopt, before the end of 2001, minimum standards for consultation and

publish them in a code of conduct,

— develop more extensive partnership arrangements from 2002 onwards in

certain sectors.

The Economic and Social Committee should play a more proactive role in
examining policy, for example through the preparation of exploratory reports.

Member States should examine how to improve their consultative processes in the
context of EU policy.

The Council and European Parliament should review their relationship with civil
society and, building on the minimum standards for consultations, contribute to a
general reference framework for consultation by 2004.

Connecting with networks

European integration, new technologies, cultural changes and global interdependence have led to the
creation of a tremendous variety of European and international networks, focused on specific objectives.
Some have been supported by Community funding. These networks link businesses, communities,
research centres, and regional and local authorities. They provide new foundations for integration within
the Union and for building bridges to the applicant countries and to the world. They also act as multipliers
spreading awareness of the EU and showing policies in action.

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Examples of network-led initiatives

The yearly ‘Car-free day’ on 22 September now mobilises around 800 cities in 25 European countries on
a voluntary basis.

The Netd@ys initiative has increased awareness of schools, pupils and teachers of new media. Last year
there were about 300 Netd@ys projects involving 150 000 organisations from 85 countries and the
European website received over 8 million hits.

Yet, many of these networks, whose roots reach down deep into society, feel disconnected from the EU
policy process. By making them more open and structuring better their relation with the institutions,
networks could make a more effective contribution to EU policies. More specifically, regional and
city networks that support transnational and cross-border cooperation, for example under the Structural
Funds, are held back by the diverging administrative and legal conditions which apply to each individual
participating authority.

ACTION POINTS

The Commission will:

— develop, by the end of 2002, a more systematic and proactive approach to
working with key networks to enable them to contribute to decision shaping
and policy execution,

— examine how the framework for transnational cooperation of regional or
local actors could be better supported at EU level, with a view to presenting
proposals by the end of 2003.

III.2.

Better policies, regulation and delivery

The European Union’s policies and legislation are becoming increasingly complex. The reluctance of the
Council and the European Parliament to leave more room for policy execution to the Commission means
that legislation often includes an unnecessary level of detail. In national systems this would be addressed
through implementing rules under the control of national parliaments rather than in the laws adopted by
those parliaments.

The level of detail in EU legislation also means that adapting the rules to technical or market changes can
be complex and time-consuming. Overall the result is a lack of flexibility, damaging effectiveness. A slow
legislative process is compounded by slow implementation — of the 83 internal market directives which
should have been transposed in 2000, only five of them had been transposed in all Member States.

If rules are not supported or inadequately enforced, the institutions as a whole are called into question.
Apart from a new, more inclusive approach to policy-shaping, the Union needs to boost confidence in
the expert advice that informs its policy. It needs to improve the quality of its legislation, including better
implementation and enforcement.

Confidence in expert advice

Scientific and other experts play an increasingly significant role in preparing and monitoring decisions.
From human and animal health to social legislation, the institutions rely on specialist expertise to
anticipate and identify the nature of the problems and uncertainties that the Union faces, to take decisions
and to ensure that risks can be explained clearly and simply to the public.

The advent of biotechnologies is highlighting the unprecedented moral and ethical issues thrown up by
technology. This underlines the need for a wide range of disciplines and experience beyond the purely
scientific.

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Recent food crises have highlighted the importance of informing people and policy-makers about what is
known and where uncertainty persists. But they have also undermined public confidence in expert-based
policy-making. Public perceptions are not helped by the opacity of the Union’s system of expert
committees or the lack of information about how they work. It is often unclear who is actually deciding
— experts or those with political authority. At the same time, a better informed public increasingly
questions the content and independence of the expert advice that is given.

These issues become more acute whenever the Union is required to apply the precautionary principle and
play its role in risk assessment and risk management. The Commission over a number of years has
been responding to these challenges, for example, through the revamping of its system of scientific
committees in 1997 and ensuring that scientific advice from those committees is publicly available. The
for a European Food Authority will enhance the Union’s scientific capability,
current proposal
transparency and networking in the area of food safety.

In many other areas, networking at European and even global level shows clear benefits. Expertise,
however, is usually organised at a national level. It is essential that resources be put together and work
better in the common interest of EU citizens. Such structured and open networks should form a scientific
reference system to support EU policy-making (16).

ACTION POINTS

The Commission will publish from June 2002 guidelines on collection and use of
expert advice in the Commission to provide for the accountability, plurality and
integrity of the expertise used. This should include the publication of the advice
given. Over time these guidelines could form the basis for a common approach
for all institutions and Member States.

Better and faster regulation — combining policy instruments for better results

The European Union will rightly continue to be judged by the impact of its regulation on the ground. It
must pay constant attention to improving the quality, effectiveness and simplicity of regulatory
acts. Effective decision-making also requires the combination of different policy instruments (various
forms of legislation, programmes, guidelines, use of structural funding, etc.) to meet Treaty objectives. In
making full use of the Treaty, the Commission could also make proposals to take the Union’s objectives
forward through enhanced cooperation.

At the same time, the Union must be able to react more rapidly to changing market conditions and new
problems by reducing the long delays associated with the adoption and implementation of Community
rules. In many cases these may run to three years or more. A tension between faster decisions and better,
but time-consuming consultation is not necessarily a problem: investment in good consultation ‘upstream’
may produce better legislation which is adopted more rapidly and easier to apply and enforce.

Achieving improvements depends on seven factors:

— first, proposals must be prepared on the basis of an effective analysis of whether it is appropriate
to intervene at EU level and whether regulatory intervention is needed. If so, the analysis must also
assess the potential economic, social and environmental impact, as well as the costs and benefits of
that particular approach. A key element in such an assessment is ensuring that the objectives of any
proposal are clearly identified,

(16) The creation of such a broader set of scientific reference systems is one of the objectives of the European research

area.

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— second, legislation is often only part of a broader solution combining formal rules with other
non-binding tools such as recommendations, guidelines, or even self-regulation within a commonly
agreed framework. This highlights the need for close coherence between the use of different policy
instruments and for more thought to be given to their selection,

— third, the right type of instrument must be used whenever legislation is needed to achieve the

Union’s objectives:

— the use of regulations should be considered in cases with a need for uniform application and
legal certainty across the Union. This can be particularly important for the completion of the
internal market and has the advantage of avoiding the delays associated with transposition of
directives into national legislation,

— ‘framework directives’ should be used more often. Such texts are less heavy handed, offer
greater flexibility as to their implementation, and tend to be agreed more quickly by the Council
and the European Parliament. Whichever form of legislative instrument is chosen, more use
should be made of ‘primary’ legislation limited to essential elements (basic rights and
obligations, conditions to implement them), leaving the executive to fill in the technical detail
via implementing ‘secondary’ rules,

— fourth, under certain conditions, implementing measures may be prepared within the framework
of co-regulation. Co-regulation combines binding legislative and regulatory action with actions
taken by the actors most concerned, drawing on their practical expertise. The result is wider
ownership of the policies in question by involving those most affected by implementing rules in
their preparation and enforcement. This often achieves better compliance, even where the detailed
rules are non-binding.

— It has already been used, for example, in areas such as the internal market (agreeing product
standards under the ‘new approach’ directives) and the environment sector (reducing car
emissions),

— the exact shape of co-regulation, the way in which legal and non-legal

instruments are
combined and who launches the initiative, stakeholders or the Commission, will vary from
sector to sector.

Under the following conditions the Commission will consider the use of co-regulation where it will
be an effective way of achieving EU objectives,

Conditions for the use of co-regulation

Co-regulation implies that a framework of overall objectives, basic rights, enforcement and appeal
mechanisms, and conditions for monitoring compliance is set in the legislation.

It should only be used where it clearly adds value and serves the general interest. It is only suited to
cases where fundamental rights or major political choices are not called into question. It should not
be used in situations where rules need to apply in a uniform way in every Member State. Equally,
the organisations participating must be representative, accountable and capable of following open
procedures in formulating and applying agreed rules. This will be a key factor in deciding the added
value of a co-regulatory approach in a given case.

Additionally, the resulting cooperation must be compatible with European competition rules and
the rules agreed must be sufficiently visible so that people are aware of the rules that apply and the
rights they enjoy. Where co-regulation fails to deliver the desired results or where certain private
actors do not commit to the agreed rules, it will always remain possible for public authorities to
intervene by establishing the specific rules needed.

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— fifth, in other areas, Community action may be complemented or reinforced by the use of the ‘open

method of coordination’, which can already involve the applicant countries in some cases.

— The open method of coordination is used on a case-by-case basis. It is a way of encouraging
cooperation, the exchange of best practice and agreeing common targets and guidelines for
Member States, sometimes backed up by national action plans as in the case of employment
and social exclusion. It relies on regular monitoring of progress to meet those targets, allowing
Member States to compare their efforts and learn from the experience of others.

In some areas, such as employment and social policy or immigration policy (17), it sits alongside
the programme-based and legislative approach; in others, it adds value at a European level
where there is little scope for legislative solutions. This is the case, for example, with work at a
European level defining future objectives for national education systems,

— the Commission plays an active coordinating role already and is prepared to do so in the future,
but the use of the method must not upset the institutional balance nor dilute the achievement
it should not exclude the European
of common objectives in the Treaty. In particular,
Parliament from a European policy process. The open method of coordination should be a
complement, rather than a replacement, for Community action,

Circumstances for the use of the open method of coordination

The use of the open method of coordination must not dilute the achievement of common objectives
in the Treaty or the political responsibility of the institutions. It should not be used when legislative
action under the Community method is possible; it should ensure overall accountability in line with
the following requirements:

— it should be used to achieve defined Treaty objectives,

— regular mechanisms for reporting to the European Parliament should be established,

— the Commission should be closely involved and play a coordinating role,

— the data and information generated should be widely available. It should provide the basis for
determining whether legislative or programme-based action is needed to overcome particular
problems highlighted.

— sixth, a stronger culture of evaluation and feedback is needed in order to learn from the successes
and mistakes of the past. This will help to ensure that proposals do not over-regulate and that
decisions are taken and implemented at the appropriate level,

— seventh, the Commission has committed itself to withdraw proposals where interinstitutional
bargaining undermines the Treaty principles of subsidiarity and proportionality or the proposal’s
objectives. The Council and the European Parliament must instead stick to the essential elements of
legislation as mentioned above and avoid overloading or over-complicating proposals.

The Council and the European Parliament must also make greater efforts to speed up the legislative
process. When legally possible, the Council should vote as soon as a qualified majority seems
possible rather than pursuing discussions in the search for unanimity. In appropriate cases, the
Council and the European Parliament should attempt to agree proposals in one rather than two
readings with the assistance of the Commission. This may reduce the time needed to adopt legislation
by six to nine months.

(17) See, most recently, the communication on an open method of coordination for the Community immigration

policy, COM(2001) 387 final, 11.7.2001.

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Community law should be substantially simplified

Building on work on single market and agricultural legislation, a comprehensive programme of
simplification of existing rules is called for — regrouping legal texts, removing redundant or obsolete
provisions, and shifting non-essential obligations to executive measures.

Simplification at EU level must be accompanied by a similar commitment from Member States. People
first and foremost want less red tape at a national level — they do not care whether its origin is in
European or national decisions. One of the biggest sources of concern is the tendency of Member States
when implementing Community directives to add new costly procedures or to make legislation more
complex. Networks should be established between those responsible for simplification at EU and at
national level.

ACTION POINTS

The Commission will present an action plan for better regulation to the Laeken
European Council; within that framework it will:

— promote greater use of different policy tools (regulations,

‘framework
directives’, guidelines and recommendations, co-regulatory mechanisms).
These may be complemented where appropriate by the use of the open
method of coordination,

— limit

its proposals for primary legislation to essential elements, while
providing greater scope for implementing measures to complete the technical
details of those proposals,

— launch a high-profile programme to review and simplify Community
legislation adopted before 2000, supported by fast track procedures in the
Council and the European Parliament for this work.

The Council and the European Parliament should limit primary legislation to
essential elements.

Member States should refrain from a disproportionate level of detail or complex
administrative requirements when implementing Community legislation.

Better application of EU rules through regulatory agencies

A range of national regulatory agencies exists across the Member States in areas with a need for consistent
and independent regulatory decisions. Increasingly these regulators have an important role in applying
Community law.

At EU level, 12 independent agencies have been created. The majority of these bodies have either an
information gathering task, such as the European Environment Agency in Copenhagen or they assist the
Commission by implementing particular EU programmes and policies, such as the European Training
Foundation in Turin. In three cases EU agencies have a regulatory role (18).

The creation of further autonomous EU regulatory agencies in clearly defined areas will improve the
way rules are applied and enforced across the Union. Such agencies should be granted the power to take
individual decisions in application of regulatory measures. They should operate with a degree of

(18) The Office for Harmonisation in the Internal Market (Alicante) and the Community Plant Variety Office (Angers)
take individual decisions on the granting of European trade marks and plant variety rights. The European Agency
for the Evaluation of Medicinal Products (London) makes a technical assessment of applications for the approval
of new medicines prior to a Commission decision.

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independence and within a clear framework established by the legislature. The regulation creating each
agency should set out the limits of their activities and powers, their responsibilities and requirements for
openness.

The advantage of agencies is often their ability to draw on highly technical, sectoral know-how, the
increased visibility they give for the sectors concerned (and sometimes the public) and the cost-savings
that they offer to business. For the Commission, the creation of agencies is also a useful way of ensuring
it focuses resources on core tasks.

Conditions for the creation of regulatory agencies at EU level

The Treaties allow some responsibilities to be granted directly to agencies. This should be done in a way
that respects the balance of powers between the institutions and does not impinge on their respective
roles and powers. This implies the following conditions:

— agencies can be granted the power to take individual decisions in specific areas but cannot adopt
general regulatory measures. In particular, they can be granted decision-making power in areas
where a single public interest predominates and the tasks to be carried out require particular
technical expertise (e.g. air safety),

— agencies cannot be given responsibilities for which the Treaty has conferred a direct power of

decision on the Commission (for example, in the area of competition policy),

— agencies cannot be granted decision-making powers in areas in which they would have to arbitrate
between conflicting public interests, exercise political discretion or carry out complex economic
assessments,

— agencies must be subject to an effective system of supervision and control.

The Commission will consider the creation of regulatory agencies on a case-by-case basis. Currently,
proposals are before the Council and the European Parliament for three agencies: a European food
authority, a maritime safety agency and an air safety agency with only the latter having a clear power to
take individual decisions.

ACTION POINTS

The Commission will:

— define, in 2002, the criteria for the creation of new regulatory agencies in
line with the above conditions and the framework within which they should
operate,

— set out the Community’s supervisory responsibilities over such agencies.

Better application at national level

Ultimately the impact of European Union rules depends on the willingness and capacity of Member State
fully and on time. Late
authorities to ensure that they are transposed and enforced effectively,
transposition, bad transposition and weak enforcement all contribute to the public impression of a Union
which is not delivering. The prime responsibility for this lies with national administrations and courts.

Strengthening the administrative capacity of applicant countries is already a key theme of the pre-
accession strategy and these efforts will need to be sustained after they join. The existing Member States
should ensure that they too improve their performance and make adequate resources available in this

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field. The Union can effectively draw on the experience acquired with the applicant countries, such as the
’twinning arrangements’. Current and future Member States should consider setting up coordination units
within central government to improve the enforcement of Community law.

At the same time, the feeling persists that Community rules are ‘foreign laws’. EU law is part of the
national legal order and must be enforced as such. Despite long-standing cooperation with the European
Court of Justice, national lawyers and courts should be made more familiar with Community law, and
assume responsibility in ensuring the consistent protection of rights granted by the Treaty and by
European legislation. The Commission will continue to support judicial cooperation and the training of
lawyers and judges in Community law, but Member States themselves will have to step up their efforts in
this field.

The role and effectiveness of the EU Ombudsman and of the Petitions’ Committee of the European
Parliament should be complemented by creating networks of similar existing bodies in the Member States
capable of dealing with disputes involving citizens and EU issues. It should improve people’s knowledge
of the extent and limits of their rights under Community law, and help them find which Member State
authorities can resolve problems. In some highly specific sectors, the creation of European regulatory
agencies as proposed above will also contribute to a more uniform application of rules throughout the
Community.

The Union is based on the rule of law. Monitoring closely the application of Community law is an
essential task for the Commission if it is to make the Union a reality for businesses and citizens. The
Commission will therefore pursue infringements with vigour. In this context, individual complaints about
breaches of Community law are important. The Commission has already adopted measures to improve
and speed up internal procedures for handling such complaints and these should now be codified and
published.

However, as far as individual complaints are concerned, a lengthy legal action against a Member State is
not always the most practical solution. The main aim of an infringement action is to oblige the offending
Member State to remedy its breach of Community law. Yet even after a ruling by the European Court of
Justice further legal steps by the complainant may be required before national courts in order to enforce
his or her rights. In order to maximise the impact of its work in dealing with complaints, the Commission
will refocus ongoing efforts and establish the criteria that it will use in prioritising cases including the
following orientations.

Priority attached to treatment of possible breaches of Community law

The Commission will focus on:

— the effectiveness and quality of transposition of directives as the most effective way of avoiding

individual problems arising at a later stage,

— situations involving the compatibility of national law with fundamental Community principles,

— cases that seriously affect the Community interest (e.g. cases with cross-border implications) or the

interests that the legislation intended to protect,

— cases where a particular piece of European legislation creates repeated implementation problems in

a Member State,

— cases that involve Community financing.

Such cases should be handled as a priority in the framework of formal infringement procedures. In other
cases, other forms of intervention could be explored before launching formal infringement proceedings.

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Finally, the Commission will continue to pursue an active dialogue with the Member States on
enforcement. This has the advantage of improving feedback on how rules are applied in practice. It also
can lead to a faster resolution of a potential infringement than a full court case and therefore offer a
quicker solution to the person at the origin of a complaint.

ACTION POINTS

The Commission will:

— propose, in 2002, twinning arrangements between national administrations
to share best practice in implementing measures within particular sectors,
drawing on the experience with applicant countries, and promote the
awareness of Community law among national courts and lawyers,

— establish, in 2002, criteria that will be used in prioritising the investigation

of possible breaches of Community law,

— codify the current administrative rules concerning the handling of complaints.

Member States must step up their efforts to improve the quality of transposition
and implementation. They must contribute to improving the knowledge of
Community law, encourage national courts to take a more active role in controlling
the application of Community rules. They should increase the capacity for dispute
settlement through networks of ombudsmen or mediators.

III.3.

The EU’s contribution to global governance

The proposals in the White Paper have been drawn up against the background of enlargement, but they
also offer a useful contribution to global governance. The Union’s first step must be to reform
governance successfully at home in order to enhance the case for change at an international level.

The objectives of peace, growth, employment and social justice pursued within the Union must also be
promoted outside for them to be effectively attained at both European and global level. This responds to
citizens’ expectations for a powerful Union on a world stage. Successful international action reinforces
European identity and the importance of shared values within the Union.

In applying the principles of good governance to the EU’s global responsibility, the Union should be
more accessible to governmental and non-governmental stakeholders from other parts of the world. This
is already part of its strategy for sustainable development, but it must go hand in hand with a commitment
by such stakeholders as to their representativity and that they will assume their responsibilities in
responding to global challenges. The Union should take the global dimension into account in assessing
the impact of policies, in establishing guidelines for the use of expertise, and through a more proactive
approach to international networks.

By acknowledging the global dimension more strongly, the Union will strengthen its voice in multilateral
negotiations. It should aim to improve the effectiveness and legitimacy of global rule making, working to
modernise and reform international and multilateral institutions in the medium to long term. The goal
should be to boost the effectiveness and enforcement powers of multilateral institutions. In the short
the Union should build partnerships with other countries in order to promote greater
term,
cooperation and coherence between the activities of existing international organisations and increase
their transparency.

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International action should be complemented by new tools. Many ideas in this White Paper could be
tested at global level, such as peer review of progress made towards internationally agreed targets or the
development of co-regulatory solutions to deal with aspects of the new economy. As in the Union, these
approaches should complement successful elements of international public law, most notably the World
Trade Organisation and the International Court of Justice.

To achieve these objectives, the Union needs to speak more with a single voice. It should strengthen its
representation in international and regional forums, including in relation to economic and financial
governance, the environment, development and competition policy. Often, important improvements can
and should be introduced under the current Treaty, and would considerably improve the visibility of
what the Union is doing at the global level. In some areas, like finance, a change in the Treaty is required.

ACTIONS POINTS

The Commission will:

— improve the dialogue with governmental and non-governmental actors of
non-member countries when developing policy proposals with an inter-
national dimension,

— promote the use of new tools at global level as a complement to ‘hard’

international law,

— promote a discussion in 2002 on how the Union can contribute to a
comprehensive reform of multilateral institutions and improve cooperation
and openness of international organisations,

— propose a review of the Union’s international representation under the
existing Treaties in order to speak more often with a single voice and propose
changes at the next intergovernmental conference.

III.4.

Refocused policies and institutions

Connecting the European Union to its citizens means identifying clear policies and objectives within an
overall vision of where the Union is going. People need to understand better the political project which
underpins the Union.

The task is not easy. The step-by-step integration, which has characterised the Union’s development, has
tended to slice policies into sectoral strands with different objectives and different tools: over time the
capacity to ensure the coherence has diminished. The current working methods of the institutions and
the relations with the Member States prevent them from showing the necessary leadership.

As a partial response, the Union has launched cross-cutting policy agendas, such as those developed in
Tampere (1999) for freedom, security and justice issues; in Lisbon (2000) with an agenda for economic
and social renewal extending up to 2010; or in Göteborg (2001) with the strategy for sustainable
development.

But more needs to be done. The institutions and the Member States must work together to set out an
overall policy strategy. For this purpose, they should already refocus the Union’s policies and adapt the
way the institutions work under the existing Treaties.

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Refocus EU policies

The introduction of the euro and enlargement will be catalysts for fundamental changes. The euro will
soon become a tangible reality in people’s pockets and will increase the visibility of the Union at home
and in the world. Enlargement will raise particular problems in terms of the wide gaps between rich and
poor countries. It will bring new challenges for the management of the Union’s external frontiers and the
relationships with our future neighbours.

Refocusing policies means that the Union should identify more clearly its long-term objectives. These
may, with the overall objective of sustainable development, include improving human capital, knowledge
and skills; strengthening both social cohesion and competitiveness; meeting the environmental challenge;
supporting territorial diversity, and contributing to regional peace and stability. Improved focus will help
to guide the reform of policies in preparation for a successful enlargement and ensure that expanding the
Union does not lead to weakening or dilution of existing policies.

In setting priorities and ensuring coherence, the institutions must guard against decisions on future
policies which are inspired by short-term thinking on long-term challenges. This is a real risk as in the
near future institutional reform, important policy choices, budgetary bargaining and enlargement could
all coincide. It is likely to stretch the Union’s capacity to show leadership through a coherent vision of
the future. The Union must also continue to ensure that it has adequate resources to carry out the tasks
assigned to it.

Within the Commission, important steps have been taken to strengthen its capacity for strategic planning
and policy setting as one of the three pillars of the ongoing administrative reforms. They are reflected
through key events each year that promote a political debate within the framework of the Commission’s
five-year strategic objectives:

— the Commission’s annual policy strategy at the start of each year focuses on identifying strategic
priorities with a two- to three-year horizon. It enables a medium-term, more coherent approach,
and provides an essential reality check to ensure that the necessary resources are available,

— the Commission President in his annual State of the Union address in the European Parliament
surveys the progress made against the Commission’s strategic priorities and indicates new challenges
on the horizon. This is complemented by the annual synthesis report to the spring European Council
which covers the Union’s economic, social and environmental policies,

— in addition to this, from 2002 onwards, the annual report on the implementation of the Amsterdam
Protocol on subsidiarity and proportionality will be oriented towards the main objectives of
European Union policies. It will
investigate the extent to which the Union has applied the
proportionality and subsidiarity principles in pursuing its main goals.

However, attempts to structure a better debate on policy coherence need to be built on a dialogue
between the institutions on future objectives and priorities for the Union. The Commission’s role in
initiating policy and steering the long-term agenda can be particularly effective in preparing the European
Council. These summits, which now take place four times a year, bring together the 15 Heads of State or
Government and the Commission President.

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The European Council should have a more important role in shaping the strategic direction for the Union
in partnership with the Commission. It should not deal with the day-to-day detail of EU policies. The
requirement for consensus in the European Council often holds policy-making hostage to national
interests in areas which the Council could and should decide by a qualified majority of Member States.
This is one example of a failure by the Council to assume its political responsibility for decision-making
within the Community method.

Refocus the institutions

To deliver better policies, the Union must revitalise the Community method. Everyone should concentrate
on their core tasks: the Commission initiates and executes policy; the Council and the European
Parliament decide on legislation and budgets — whenever possible in Council using qualified majority
voting, the European Council exerts political guidance and the European Parliament controls the
execution of the budget and of the Union’s policies.

This means changes in the way the institutions work. A lot could be done already in the short term
without amending existing Treaties. A greater effort to ensure the consistency of what is done in different
sectoral Councils is needed. The Council of Ministers,
in particular the General Affairs Council
composed of Ministers for Foreign Affairs, has lost its capacity to give political guidance and arbitrate
between sectoral interests, particularly where this involves resolving disputes between different home
departments over the position to be taken on EU proposals. Some changes in the way it works have
already been introduced by Council. The presidency conclusions of the Göteborg European Council called
again for an ‘effective coordination between different Council formations’. The consensus is that progress
has been slow so far.

It is time to recognise that the Union has moved from a diplomatic to a democratic process, with policies
that reach deep into national societies and daily life. There is a need for the Council to develop its capacity
to coordinate all aspects of EU policy both in the Council and at home. This would free the European
Council to refocus its activity on shaping strategic objectives and monitoring more effectively the Union’s
success in achieving them.

The European Parliament and all national parliaments of the Union and the applicant countries
should become more active in stimulating a public debate on the future of Europe and its policies (19).
The strong relationship between changes at national level, EU policies and global developments cannot
simply find its response in Brussels. These changes should be discussed in a national context and in each
national parliament. The Commission would welcome public debates, jointly organised by the European
and national Parliaments, on the Union’s policies.

Moreover, the European Parliament should enhance its control on the execution of EU policies and the
implementation of the budget. This means departing from the present emphasis on detailed accounting
with more policy-oriented control based on political objectives. The areas in which co-decision should
apply must be reviewed in order to reinforce the role of the European Parliament.

The Commission must focus on its Treaty tasks of policy initiation; execution; guardian of the Treaty;
and international representation of the Community. The measures proposed in this White Paper,
including an enhanced dialogue with European and national associations of regional and local
government, better and more open consultation of civil society, better use of expert advice, and better
impact assessment will help to improve the quality of policy proposals.

(19) Member States should exchange best practice on the application of the Protocol to the Amsterdam Treaty on

the role of national parliaments in the European Union.

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The link between European and global governance should lead to the Union speaking more often with a
single voice. The prioritisation for dealing with complaints about breaches of Community law will
maximise the impact of the Commission’s work as guardian of the Treaty.

The proposals to simplify Community legislation further, better regulation through a greater diversity of
policy tools and their combined use, and tripartite contractual arrangements will all improve the quality
of policy execution. The increased use of regulatory agencies will ensure better execution and enforcement
of policies in specific cases. It will also avoid having to assign Commission resources to too technical
tasks.

In the same spirit, the Commission has already proposed a communication and a regulation laying down
the framework for the work of ‘executive’ agencies under the Commission’s control. This means using
external executive agencies rather than Commission resources to management tasks for spending
programmes.

It must also be clearer who is responsible for policy execution. This constitutes the pre-condition for
making the EU system more open and accountable to all European citizens.

The main responsibility for executing policy and legislation by adopting implementing regulations or
decisions is normally conferred on the Commission. The conditions under which the Commission adopts
those executive measures should be reviewed.

In the end, this should lead to a situation where:

— legislation defines the conditions and limits within which the Commission carries out its executive

role, and

— a simple legal mechanism allows the Council and the European Parliament as the legislature to
monitor and control the actions of the Commission against the principles and political guidelines
adopted in the legislation.

This change would make decision-making simpler, faster and easier to understand. It would improve
accountability, helping the Council and the European Parliament to make political judgements on how
well the executive process is working.

If these orientations are followed the need to maintain existing committees, notably regulatory and
management committees (20), will be put into question. Therefore a review of existing committees would
have be undertaken and their continued existence assessed. This assessment should take account of the
need for expert advice for the implementation of EU policies.

This adjustment of the responsibility of the institutions, giving control of executive competence to the
two legislative bodies and reconsidering the existing regulatory and management committees touches the
delicate question of the balance of power between the institutions. It should lead to modifying Article 202
of the Treaty which permits the Council alone to impose certain requirements on the way the Commission
exercises its executive role. That article has become outdated given the co-decision procedure which puts
the Council and the European Parliament on an equal footing with regard to the adoption of legislation
in many areas. Consequently, the Council and the European Parliament should have an equal role in
supervising the way in which the Commission exercises its executive role. The Commission intends to
launch a reflection on this topic in view of the next intergovernmental conference.

(20) Committees composed of Member States’ administrations assisting the Commission for the exercise of
implementing powers (see Council Decision 1999/468/EC of 28 June 1999 laying down the procedures for the
exercise of implementing powers conferred on the Commission), (OJ L 184, 17.7.1999, p. 23).

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ACTION POINTS

The Commission will:

— use its right of initiative to focus debates more strongly on policy coherence
and identifying long-term objectives, building on ongoing efforts for strategic
planning and reporting,

— bring forward at the next intergovernmental conference proposals to refocus
executive responsibility on the Commission, while streamlining the control
by the Council and the European Parliament over how the Commission uses
its executive powers.

The Council should improve coordination between its various formations as well
as its capacity for political guidance and its ability to link EU and national action.

The European Council should strengthen its focus on strategic objectives.

The European and national Parliaments should play a central role in stimulating
public debate on the future Europe and its policies.

IV.

FROM GOVERNANCE TO THE FUTURE OF EUROPE

The challenge for the Union is to renew the European political process. Questions raised by this White
Paper and the answers it offers are linked to that renewal. This paper starts a process responding to the
disenchantment of many of the Union’s citizens. Alienation from politics is not just a European problem,
it is global, national and local. But for the Union it represents a particular challenge. Given the deep level
of integration already achieved, people have similar expectations for the Union as they have for domestic
politics and political institutions. But the Union cannot develop and deliver policy in the same way as a
national government; it must build partnerships and rely on a wide variety of actors. Expectations must
be met in different ways.

Our overall goal draws on the simple principle that has guided European integration since the European
Community was founded: integrate the people of Europe, while fully respecting individual national
identities. The reforms proposed are possible if the Union rekindles the original spirit of the EU Treaties
and makes full use of the flexibility they offer.

Five political principles — openness, participation, accountability, effectiveness and coherence
underpin the proposals in this White Paper. They should guide the Union in organising the way it works
and in pushing reforms forward within the current Treaty, but they also provide markers for the debate
on the future of Europe.

Together they allow better use of the principles of proportionality and subsidiarity. This is reflected, for
example, in the weight attached in this White Paper to using the right combination of instruments to
deliver policies that are matched to the objectives pursued, to limiting legislation to its essential elements,
and to the use of contracts to take greater account of local conditions.

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Present and future: a question of political will

Building on these principles, the proposals in this White Paper will:

— structure the EU’s relationship with civil society. A code of conduct for consultation will
identify responsibilities and improve accountability of all partners. It will enhance dialogue, and
contribute to the openness of organised civil society,

— make greater use of the skills and practical experience of regional and local actors. In the first
place, this is an issue for national authorities according to their national constitutional and
administrative arrangements. At the same time the Union should make fuller use of the existing
potential for flexibility to improve the ways European policies are applied on the ground,

— build public confidence in the way policy-makers use expert advice. The EU’s multidisciplinary
expert system will be opened up to greater public scrutiny and debate. This is needed to manage the
challenges, risks and ethical questions thrown up by science and technology,

— support the clearer definition of EU policy objectives and improve the effectiveness of EU
policies by combining formal legislation with non-legislative and self-regulatory solutions to better
achieve those objectives,

— set out the conditions for establishing EU regulatory agencies. These agencies can reinforce the
effectiveness and visibility of EU law in the eyes of both business and the public by bringing
decisions in some of the most complex and technical areas closer to the sectors affected,

— refocus the roles and responsibilities of each institution. This should help citizens to hold their

political leaders and the institutions to account for the decisions that the Union takes.

Carrying these actions forward does not necessarily require new Treaties. It is first and foremost a
question of political will. It is part of a wider process. Changing the way the Union works calls not only
for a response from the Commission, but also from all those interested, particularly the Council, the
European Parliament, the Member States and European citizens.

By adapting governance at home, the Union will be better placed to contribute to new forms of global
governance. Policies and global institutions must respond to popular concerns.

A new focus for the Union’s institutions

But what will really change if these proposals are implemented? At the heart of the proposed reform of
governance is the refocusing of the institutions — the Commission, the Council, and the European
Parliament. This should lead:

— to a more targeted use by the Commission of its right of initiative. Better consultation and
involvement, a more open use of expert advice and a fresh approach to medium-term planning will
allow it to consider much more critically the demands from the institutions and from interest groups
for new political initiatives. It will be better placed to act in the general European interest,

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— to EU legislation which is stripped back to essential principles and a framework setting out
how they should be implemented. The White Paper shows how the Council and European
leaving implementation to the
Parliament can focus more on political direction and content,
executive. But at the same time, both institutions should be able to streamline their control over the
way the Commission carries out its executive responsibility,

— to the more effective involvement of national actors in the shaping, application and
enforcement of Community rules and programmes. This will result from the proposals on
dialogue, decentralisation, stronger cooperation between administrations, and more effective
enforcement of Community law. Moreover, the greater the participation in European policies of
national and regional actors, the more they will be prepared to inform the public about those
policies.

This refocusing of institutional roles is an important step in preparing and managing a successful
enlargement.

A renewed Community method as the model for the future

Both the proposals in the White Paper and the prospect of further enlargement lead in one direction: a
reinvigoration of the Community method. This means ensuring that the Commission proposes and
executes policy, the Council and the European Parliament take decisions, and national and regional actors
are involved in the EU policy process.

The Community method has served the Union well for almost half a century. It can continue to do so,
but it must be brought up to date.

In setting out the consequences of better European governance for the institutions, the White Paper is
drawn into the debate on the future of Europe. Reforming European governance also sketches a path
towards future Treaty changes at the next intergovernmental conference — it presents the outlines of a
model for the Union’s future political organisation:

— in dividing powers between the legislature and the executive, the model follows that of
national democracies. At European level, separating these two roles would make it easier to apply
the principles of subsidiarity and proportionality. In the context of a gradual extension of the areas
where decisions are taken jointly by the Council and the European Parliament (the ‘co-decision
procedure’), those two institutions should enjoy equal roles. That is not the case under the current
Treaty. At the same time, this clarification of roles must allow the Commission to assume full
executive responsibility,

— the Union needs clear principles identifying how competence is shared between the Union
and its Member States. In the first place this is to respond to the public’s frequent question ‘who
does what in Europe?’ A common vision is needed to answer this question. The White Paper has
highlighted a tangible Europe that is in full development; a Union based on multilevel governance
in which each actor contributes in line with his or her capabilities or knowledge to the success of
the overall exercise. In a multilevel system the real challenge is establishing clear rules for how
competence is shared — not separated; only that non-exclusive vision can secure the best interests
of all the Member States and all the Union’s citizens.

This White Paper in starting a process responds to the expectations of the Union’s citizens. It should
enable them to see the Union as an instrument through which they can bring about change. The
reflections on these reforms will now continue; they will be completed by the wider process of
constitutional reform to be initiated at the European Council
in Laeken: a process to which the
Commission will actively contribute.