Decision No 5/2000 of the EU-Latvia Association Council of 7 November 2000 adopting the terms and conditions for the participation of the Republic of Latvia in the 'Youth' Community action programme
Date: 2000-11-07
Institutions: EC–Latvia Association Council
Subjects: EU programme, Latvia, action programme, association agreement (EU), cooperation policy, young person

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Official Journal of the European Communities

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II

(Acts whose publication is not obligatory)

COUNCIL

DECISION No 5/2000 OF THE EU-LATVIA ASSOCIATION COUNCIL

of 7 November 2000

adopting the terms and conditions for the participation of the Republic of Latvia in the ‘Youth’
Community action programme

(2000/726/EC)

THE ASSOCIATION COUNCIL,

HAS DECIDED AS FOLLOWS:

Having regard to the Europe Agreement establishing an asso-
ciation between the European Communities and their Member
States, of the one part, and the Republic of Latvia, of the other
part (1), and in particular Article 109 thereof,

Whereas:

(1)

(2)

(3)

According to Article 109 of the Europe Agreement and
in
Annex XVIII
Community
specific
programmes, projects or other actions in the fields of,
inter alia, youth.

Latvia may participate
programmes,

thereto,
framework

According to the same Article, the terms and conditions
for the participation of Latvia in these activities shall be
decided upon by the Association Council.

Following Council Decision 2/98 of
the Association
Council between the European Communities and their
Member States, of the one part, and the Republic of
Latvia, of the other part, of 27 October 1998 (2), Latvia
has been participating in the Youth for Europe
programme since 1 November 1998, and has expressed
the wish to participate in the new Youth programme,

Article 1

Latvia shall participate in the ‘Youth’ Community action
programme (hereinafter called ‘Youth programme’) according
to the terms and conditions set out in Annexes I and II, which
shall form an integral part of this Decision.

Article 2

This Decision shall apply for the duration of
programme, starting on 1 January 2000.

the Youth

Article 3

This Decision shall enter into force on the day of its adoption
by the Association Council.

Done at Brussels, 7 November 2000.

For the Association Council

The President

H. VÉDRINE

(1) OJ L 26, 2.2.1998, p. 3.
(2) OJ L 313, 21.11.1998, p. 17.

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Terms and conditions for the participation of the Republic of Latvia in the Youth programme

ANNEX I

1. Latvia will participate in the activities of the Youth programme (hereinafter called ‘the Programme’) in conformity,
unless otherwise provided for in this Decision, with the objectives, criteria, procedures and deadlines as defined in
Decision No 1031/2000/EC of the European Parliament and of the Council of 13 April 2000 establishing the ‘Youth’
Community action programme (1).

2. In accordance with the terms of Article 5 of Decision No 1031/2000/EC and with the provisions relating to the
responsibilities of the Member States and of the Commission concerning the Youth national agencies adopted by the
Commission, Latvia shall establish the appropriate structure for the coordinated management of the implementation
of the programme actions at national level, and take the measures needed to ensure the adequate funding of this
agency, which will receive programme grants for its activities. Latvia will take all other necessary steps for the
efficient running of the Programme at national

level.

3. To participate in the Programme, Latvia will pay each year a contribution to the general budget of the European

Union according to the procedures described in Annex II.

If necessary in order to take into account programme developments, or the evolution of Latvia's absorption capacity,
the Association Committee is entitled to adapt this contribution, so as to avoid budgetary imbalance in the
implementation of the programmes.

4. The terms and conditions for the submission, assessment and selection of applications related to eligible institutions,
organisations and individuals of Latvia will be the same as those applicable to eligible institutions, organisations and
individuals of the Community.

Latvian experts may be taken into consideration by the Commission when appointing independent experts according
to the relevant provisions of Decision No 1031/2000/EC to assist it in the project evaluation.

5. With a view to ensuring the Community dimension of the Programme, to be eligible for Community financial
support, projects and activities will have to include at least a partner from one of the Member States of the
Community.

6. For the actions to be managed on a decentralised basis, as well as for financial support to the activities of the national
agency set up in accordance with point 2, funds will be allocated to Latvia on the basis of the annual programme
budget breakdown decided at Community level and Latvia's contribution to the programme. The maximal amount of
financial support for the activities of the national agency will not exceed 50 % of the budget for the national agency's
work programme.

7. The Member States of the Community and Latvia will make every effort, within the framework of existing provisions,
to facilitate the free movement and residence of young people and other eligible persons moving between Latvia and
the Member States of the Community for the purpose of participating in activities covered by this Decision.

8. Activities covered by this Decision shall be exempt from imposition by Latvia of indirect taxes, customs duties,
prohibitions and restrictions on imports and exports in respect of goods and services intended for use under such
activities.

9. Without prejudice to the responsibilities of the Commission of the European Communities and the Court of Auditors
of the European Communities in relation to the monitoring and evaluation of the programme pursuant to Article 13
of Decision No 1031/2000/EC, the participation of Latvia in the Programme will be continuously monitored on a
partnership basis involving the Commission of the European Communities and Latvia. Latvia will submit to the
Commission relevant reports and take part in other specific activities set out by the Community in that context.

10. In conformity with the Community's Financial Regulations, contractual arrangements concluded with, or by, entities
of Latvia shall provide for controls and audits to be carried out by, or under the authority of, the Commission and
the Court of Auditors. As far as financial audits are concerned, they may be carried out with the purpose of
controlling such entities' income and expenditures, related to the contractual obligations towards the Community. In
a spirit of cooperation and mutual interest, the relevant authorities of Latvia shall provide any reasonable and feasible
assistance as may be necessary or helpful under the circumstances to perform such controls and audits.

The provisions relating to the responsibilities of the Member States and of the Commission concerning the Youth
national agencies adopted by the Commission will apply to the relations between Latvia, the Commission and the
Latvian national agency. In the event of irregularity, negligence or fraud imputable to the Latvian national agency, the
Latvian authorities shall be responsible for the funds not recovered.

(1) OJ L 117, 18.5.2000, p. 1.

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11. Without prejudice to the procedures referred to in Article 8 of Decision No 1031/2000/EC, representatives of Latvia
will participate as observers in the Programme Committee, for the points which concern them. This committee shall
meet without the presence of representatives of Latvia for the rest of the points, as well as when voting takes place.

12. The language to be used in contacts of any sort with the Commission, as regards the application process, contracts,
reports to be submitted and other administrative arrangements for the programmes, will be any one of the official
languages of the Community.

13. The Community and Latvia may terminate activities under this Decision at any time upon twelve months' notice in
writing. Projects and activities in progress at the time of termination shall continue until their completion under the
conditions laid down in this Decision.

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ANNEX II

Financial contribution of the Republic of Latvia to the Programme

1. The financial contribution to be paid by Latvia to the budget of the European Union to participate in the Programme

in 2000 will be EUR 579 000.

The contribution to be paid by Latvia for the following years of the Programme will be decided by the Association
Council

in the course of the year 2000.

2. Latvia will pay the contribution mentioned above partly from the Latvian national budget and partly from Latvia's
Phare National Programme. Subject to a Phare separate programming procedure, the requested Phare funds will be
transferred to Latvia by means of a separate Financing Memorandum. Together with the part coming from Latvia's
State budget, these funds will constitute Latvia's national contribution, out of which it will make payments in response
to annual calls for funds from the Commission.

3. Phare funds will be requested according to the following schedule:

— EUR 231 600 for the contribution to the Programme in 2000,
— the remaining part of Latvia's contribution will be covered from the Latvian State budget.

4. The Financial Regulation of 21 December 1977 applicable to the general budget of the European Communities (1) will

apply, notably to the management of Latvia's contribution.

Travel costs and subsistence costs incurred by representatives and experts of Latvia for the purposes of taking part as
observers in the work of the committee referred to in point 11 of Annex I, or other meetings related to the
implementation of the Programme shall be reimbursed by the Commission on the same basis as and in accordance
with the procedures currently in force for non-governmental experts of the Member States of the European Union.

5. After the entry into force of this Decision and at the beginning of each following year, the Commission will send to

Latvia a call for funds corresponding to its contribution to the Programme.

This contribution shall be expressed in euros and paid into a euro bank account of the Commission.

Latvia will pay its contribution according to the call for funds:

— by 1 May for the part financed from its national budget, provided that the call for funds is sent by the Commission

before 1 April, or at the latest one month after the call for funds is sent if later,

— by 1 May for the part financed from Phare, provided that the corresponding amounts have been sent to Latvia by

this time, or at the latest in a period of 30 days after these funds have been sent to Latvia.

Any delay in the payment of the contribution shall give rise to the payment of interest by Latvia on the
outstanding amount from the due date. The interest rate corresponds to the rate applied by the European Central
Bank, on the due date, for its operations in euros,

increased by 1,5 percentage points.

(1) OJ L 356, 31.12.1977, p. 1. Regulation as last amended by Regulation (EC) No 2779/98 (OJ L 347, 23.12.1998, p. 3).