Commission Regulation (EC) No 1085/2000 of 15 May 2000 laying down detailed rules for the application of control measures applicable in the area covered by the Convention on Future Multilateral Cooperation in the North-East Atlantic Fisheries
Date: 2000-05-15
Institutions: European Commission
Subjects: Atlantic Ocean, fishing area, fishing controls, international convention, international cooperation

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Official Journal of the European Communities

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I

(Acts whose publication is obligatory)

COMMISSION REGULATION (EC) No 1085/2000

of 15 May 2000

laying down detailed rules for the application of control measures applicable in the area covered
by the Convention on Future Multilateral Cooperation in the North-East Atlantic Fisheries

THE COMMISSION OF THE EUROPEAN COMMUNITIES,

Having regard to the Treaty establishing the European Com-
munity,

Having regard to Council Regulation (EC) No 2791/1999 of
16 December 1999 laying down certain control measures
applicable in the area covered by the Convention on Future
Multilateral Cooperation in the North-East Atlantic Fisheries (1),
and in particular Articles 4(3), 6(5), 7(3), 8, 11(5) and (6),
12(1), 13(1), 14(1)(h), 19(7) and 27 thereof,

Whereas:

(1) Regulation (EC) No 2791/1999 lays down certain specific
control measures to monitor Community fishing activi-
ties in the North-east Atlantic Fisheries Commission
(NEAFC) regulatory area and to supplement the control
measures provided for in Council Regulation (EEC)
No 2847/93 of 12 October 1993 establishing a control
system applicable to the common fisheries policy (2), as
last amended by Regulation (EC) No 2846/98 (3). Detailed
rules should be laid down for the application of that
Regulation.

(2) The Annexes to the NEAFC scheme of control and
enforcement in respect of fishing vessels fishing in areas
beyond the limits of national fisheries’ jurisdiction in the
convention area adopted by the NEAFC set out the
formats for communicating data and models for certain
inspection tools which should be adopted at Community
level. These formats and models are shown in the Annex
to this Regulation.

(3) The measures provided for in this Regulation are in
accordance with the opinion of the Management Com-
mittee for Fisheries and Aquaculture,

HAS ADOPTED THIS REGULATION:

CHAPTER I

SCOPE

Article 1

Aim

This Regulation sets out detailed rules for the application of
Regulation (EC) No 2791/1999.

Article 2

Definitions

For the purposes of this Regulation:

1.

of

Council

Article 7(3)

‘authorised vessels’ means vessels which, in accordance
with
(EC)
No 1627/94 (4), have been issued a special fishing permit
authorising, in accordance with Article 4(1) of Regulation
(EC) No 2791/1999, fishing activities in the NEAFC regu-
latory area for one or more regulated resources under
Regulation (EC) No 2791/1999;

Regulation

(1) OJ L 337, 30.12.1999, p. 1.
(2) OJ L 261, 20.10.1993, p. 1.
(3) OJ L 358, 31.12.1998, p. 5.

(4) OJ L 171, 6.7.1994, p. 7.

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2.

3.

4.

5.

‘FMC’ means fisheries monitoring centres as set up by the
Member States to manage the satellite-based monitoring
system;

‘message’ means the report on the vessel’s position auto-
matically transmitted by the satellite-based monitoring
system to the FMC of the flag Member State;

‘position report’ means the manual report made by the
captain in the circumstances provided for in Article 6 of
Commission Regulation (EC) No 1489/97 (1);

Article 5

Global reporting of catches

The list of resources referred to in Article 7(1) of Regulation
(EC) No 2791/1999 shall be as set out in Annex II.

For the global reporting of catches referred to in Article 7(1),
Member States shall use the format set out in Annex II.

‘scheme’ means the scheme of control and enforcement
referred
(EC)
No 2791/1999.

in Article 1(a)

Regulation

to

of

CHAPTER II

DATA COMMUNICATION

Article 3

Community participation

Article 6

Reporting of positions

The communications referred to in Article 8 of Regu-

1.
lation (EC) No 2791/1999 shall be transmitted by the FMCs.

The content and format of these reports shall be as set

2.
out in Annex III.

The FMCs shall forward in particular the information

3.
contained in:

The communication referred to in Article 4(2) of Regu-

1.
lation (EC) No 2791/1999 shall include:

(a) the first message received after the vessel enters the

regulatory area;

(a) the list of vessels authorised to fish in the regulatory area

in accordance with Article 4(1) of that Regulation;

(b) at least one message every six hours while the vessel is in

the regulatory area, and

(b) the list of vessels authorised to fish for one or more

regulated resources, broken down by species, and

(c) the first message received after the vessel

leaves the

regulatory area.

(c) amendments to these lists.

The lists shall refer to the internal number allocated to each
vessel in the fishing vessel register, in accordance with Article 5
of Commission Regulation (EC) No 2090/98 (2).

2. Member States shall immediately forward to the Com-
mission, by computer transmission, the internal numbers of
authorised vessels the special permits of which have been
withdrawn or suspended.

4. Where applicable, the position reports shall be forwarded
to the NEAFC secretariat at least once every 24 hours. Where
necessary, the Member States may authorise the captain of the
vessel to send a copy of this report immediately to the NEAFC
secretariat.

CHAPTER III

SECURITY AND CONFIDENTIALITY

Article 4

Article 7

Reporting of catches of regulated resources

The content and format of the communications to be for-
warded under Article 6(5) of Regulation (EC) No 2791/1999
shall be as set out in Annex I.

(1) OJ L 202, 30.7.1997, p. 18.
(2) OJ L 266,1.10.1998, p. 27.

Secure and confidential treatment of electronic reports
and messages

1.
The provisions of paragraphs 2 to 9 shall apply to all
electronic reports and messages under this Regulation and
Regulation (EC) No 2791/1999, with the exception of the
global reporting of catches referred to in Article 5 of this
Regulation.

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2.
The relevant authorities in the Member States responsible
for processing the reports and messages shall take all necessary
measures to comply with the security and confidentiality
provisions set out in paragraphs 4 to 9.

3.
Each Member State shall, where necessary, at the request
of the NEAFC secretariat, rectify or erase reports or messages
which have not been dealt with in accordance with Regulation
(EC) No 2791/1999 and this Regulation.

4.
The reports and messages shall be used only for the
purposes stipulated in the scheme. Member States carrying out
an inspection shall make the reports and messages available
for inspection purposes and to inspectors assigned to the
scheme only.

5. Member States carrying out an inspection:

(a) may retain and store reports and messages transmitted by
the NEAFC secretariat within 24 hours of the departure of
the vessels to which the data pertain from the regulatory
area without re-entry. Departure is deemed to have been
effected six hours after the transmission of the intention to
exit from the regulatory area;

(b) shall ensure the secure processing of reports and messages
in their respective electronic data-processing facilities, in
particular where the processing involves transmission
over a network. Member States must adopt appropriate
technical and organisational measures to protect reports
and messages against accidental or unlawful destruction or
accidental
loss, alteration, unauthorised disclosure or
access and against all inappropriate forms of processing.

In view of the expertise acquired with respect to the secure
and confidential treatment of electronic reports and messages
and the cost of their implementation, such measures shall
ensure a level of security appropriate to the risks represented
by the processing of reports and messages.

6.
The Member States and the Commission shall comply
with the minimum security requirements set out in Annex IV.

For their main computer systems the Member States

7.
shall aim to meet the criteria set out in Annex V.

8.
The X.400 protocol can be used for communication of
data under the scheme. In this case, appropriate encryption
protocols shall be applied to ensure confidentiality and
authenticity.

CHAPTER IV

INSPECTION

Article 8

Identification of inspection services

The pennants or special flags referred to in Article 11(5) of
Regulation (EC) No 2791/1999 shall comply with the models
set out in Annex VI(A).

The special
identity document referred to in Article 12 of
Regulation (EC) No 2791/1999 shall be drawn up in accord-
ance with the model in Annex VI(B).

Article 9

Inspection activities

The format of messages at the start and end of the activities of
inspection vessels and aircraft referred to in Article 11(6) of
Regulation (EC) No 2791/1999 shall be as set out in Annex VII.

Article 10

Observation report

Observation reports as referred to in Article 13 of Regulation
(EC) No 2791/1999 shall be drawn up in accordance with the
model in Annex VIII(A).

The format for transmission of the report shall be as set out in
Annex VIII(B).

Article 11

Inspection report

Inspection reports as referred to in Article 14(1)(h) of Regu-
lation (EC) No 2791/1999 shall be drawn up in accordance
with the model in Annex IX.

Article 12

Follow-up in the case of serious infringements

9.
Access limitation to the data shall be secured via a
flexible user identification and password mechanism. Each
user shall be given access only to the data necessary for his/her
task.

The list of competent authorities referred to in Article 19 of
Regulation (EC) No 2791/1999 authorised to receive infor-
mation on serious infringements is set out in Annex X.

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CHAPTER V

FINAL PROVISIONS

Article 13

The codes used in notifications shall be in conformity

2.
with the international codes set out in Annex XII.

Article 14

Entry into force

General rules applicable to notifications to the Secretariat

Notifications sent to the NEAFC Secretariat in accordance
1.
with Articles 4, 6 and 10 of this Regulation shall comply with
the general rules set out in Annex XI. Each transmission shall
be given a serial number by the transmitting Member State.

This Regulation shall enter into force on the seventh day
following its publication in the Official Journal of the European
Communities.

The provisions referred to in Articles 4 and 6 shall remain in
force until 31 December 2000 or until the adoption by the
Council,
in accordance with Article 30 of Regulation (EC)
No 2791/1999, of the necessary measures instituting a defini-
tive regime.

This Regulation shall be binding in its entirety and directly applicable in all Member States.

Done at Brussels, 15 May 2000.

For the Commission

Franz FISCHLER

Member of the Commission

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ANNEX I

REPORTING OF INFORMATION ON CATCHES FROM FISHING VESSELS

1.

‘ENTRY’ report

Data

Code

Manda-
tory/
optional

Remarks

Start of record

Address

Sequence No

Type of message

Radio call sign

Trip No

Vessel name

Contracting Party internal
reference No

SR

AD

SQ

TM

RC

TN

NA

IR

M

M

M

M

M

O

O

O

System detail; indicates start of record

Message detail, destination ‘XNE’ for NEAFC

Message detail; serial No in current year

Message detail; message type ‘ENT’ as entry report

Vessel registration detail; international radio call sign of the vessel

Activity detail; fishing trip serial No in current year

Vessel registration detail; name of the vessel

Vessel registration detail; unique Contracting Party vessel No as
ISO-3 flag State code followed by No

External registration No

XR

O

Vessel registration detail; the side No of the vessel

Latitude

LA

M (1)

Activity detail; position at time of transmission

Longitude

LO

M (1)

Activity detail; position at time of transmission

Quantity on board

OB

Activity detail; quantity by species on board, in pairs as needed

— Species

— Live weight

Date

Time

End of record

M

M

M

M

M

DA

TI

ER

FAO species code

Live weight in kg, rounded to the nearest 100 kg

Message detail; date of transmission

Message detail; time of transmission

System detail; indicates end of the record

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2.

‘EXIT’ report

Data

Code

Manda-
tory/
optional

Remarks

Start of record

SR

M

System detail; indicates start of record

Address

AD

M

Message detail, destination ‘XNE’ for NEAFC

Sequence No

SQ

M

Message detail; serial No in current year

Type of message

TM

M

Message detail; ‘EXI’ as exit report

Radio call sign

RC

M

Vessel registration detail; international radio call sign of the vessel

Trip No

Vessel name

Contracting Party internal
reference No

TN

NA

IR

O

O

O

Activity detail; fishing trip serial No in current year

Vessel registration detail; name of the vessel

Vessel registration detail; unique Contracting Party vessel No as
ISO-3 flag State code followed by No

External registration No

XR

O

Vessel registration detail; the side No of the vessel

Latitude

LA

M (1)

Activity detail; position at time of transmission

Longitude

LO

M (1)

Activity detail; position at time of transmission

Weekly catch

CA

Activity detail; cumulative catch retained on board by species,
either since commencement of fishing in the regulatory area or last
‘catch’ reports, in pairs as needed

— Species

— Live weight

Days fished

DF

M

M

M

FAO species code

Live weight in kg, rounded to the nearest 100 kg

Activity detail; No of fishing days in the regulatory area either since
commencement of fishing or last ‘catch’ report

Date

Time

DA

M

Message detail; date of transmission

TI

M

Message detail; time of transmission

End of record

ER

M

System detail; indicates end of the record

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3.

‘CATCH’ report

Data

Code

Man-
datory/
optional

Remarks

Start of record

SR

M

System detail; indicates start of record

Address

AD

M

Message detail, destination ‘XNE’ for NEAFC

Sequence No

SQ

M

Message detail; message serial No in current year

Type of message

TM

M

Message detail; message type ‘CAT’ as catch report

Radio call sign

RC

M

Vessel registration detail; international radio call sign of the vessel

Trip No

Vessel name

Contracting Party internal
reference No

TN

NA

IR

O

O

O

Activity detail; fishing trip serial No in current year

Vessel registration detail; name of the vessel

Vessel registration detail; unique Contracting Party vessel No as
ISO-3 flag State code followed by No

External registration No

XR

O

Vessel registration detail; the side No of the vessel

Latitude

LA

M (1)

Activity detail; position at time of transmission

Longitude

LO

M (1)

Activity detail; position at time of transmission

Weekly catches

CA

Activity detail; cumulative catch by species retained on board,
either since commencement of fishing in the regulatory area or last
‘catch’ report, in pairs as needed

— Species

— Live weight

Days fished

DF

M

M

M

FAO species code

Live weight in kg, rounded to the nearest 100 kg

Activity detail; No of fishing days in the regulatory area since
commencement of fishing or last ‘catch’ report

Date

Time

DA

M

Message detail; date of transmission

TI

M

Message detail; time of transmission

End of record

ER

M

System detail; indicates end of the record

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4.

‘TRANSHIPMENT’ report

Data

Code

Manda-
tory/
optional

Remarks

SR

AD

SQ

TM

RC

TN

NA

IR

XR

LA

LO

KG

Start of record

Address

Sequence No

Type of message

Radio call sign

Trip No

Vessel name

Contracting Party internal
reference No

External registration No

Latitude

Longitude

Quantity on-loaded or off-
loaded

— Species

— Live weight

M

M

M

M

M

O

O

O

System detail; indicates start of record

Message detail, destination ‘XNE’ for NEAFC

Message detail; message serial No in current year

Message detail; message type ‘TRA’ as transhipment report

Vessel registration detail; international radio call sign of the vessel

Activity detail; fishing trip serial No in current year

Vessel registration detail; name of the vessel

Vessel registration detail; unique Contracting Party vessel No as
ISO-3 flag State code followed by No

O

Vessel registration detail; the side No of the vessel

M (1)

Activity detail; position at time of transhipment

M (1)

Activity detail; position at time of transhipment

Quantity by species retained on-loaded or off-loaded in the
regulatory area, in pairs as needed

M

M

FAO species code

Live weight in kg, rounded to the nearest 100 kg

Transhipped to

TT

M (2)

Vessel registration detail;
receiving vessel

international radio call sign of

the

Transhipped from

TF

M (2)

Vessel registration detail; international radio call sign of the donor
vessel

Date

Time

End of record

DA

TI

ER

M

M

M

Message detail; date of transmission

Message detail; time of transmission

System detail; indicates end of the record

(1) Optional if the vessel is subject to satellite tracking.
(2) Whichever is appropriate.

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ANNEX II

REPORTING OF AGGREGATE CATCH AND FISHING EFFORT

A. List of species subject to catch report

FAO 3 alpha
code

Species

Latin name

ALF

ALC

ARG

BLI

BRF

BSF

BSH

BSK

BSS

CAP

CAS

CAT

COD

COE

FOR

GHL

GFB

GSK

HAD

HAL

HER

HOM

LIN

LUM

MAC

MOR

ORY

PLA

POC

PRA

REB

RED

REG

Alfonsinos

Baird’s smooth head

Argentines

Blue ling

Bluemouth

Black scabbard

Blue shark

Basking shark

Seabass

Capelin

Spotted wolf-fish

Wolf-fish

Atlantic cod

European conger

Forkbeard (Forkhead)

Greenland halibut

Greater forkbeard

Greenland shark

Atlantic haddock

Atlantic halibut

Atlantic herring

Atlantic horse mackerel (1)

Ling

Lumpfish

Atlantic mackerel (1)

Moras

Orange roughy

American plaice

Polar cod

Northern prawn

Beaked redfish (1)

Redfish (unspecified) (1)

Golden redfish (1)

Beryx spp.

Alepocephalidae

Argentina spp.

Molva dypterygia

Helicolenus dactylopterus

Aphanopus carbo

Prionace glauca

Ceterhinius maximus

Dicentrarchus labrax

Mallotus villosus

Anarhichas minor

Anarhichas spp.

Gadus morhua

Conger conger

Phycis phycis

Rheinhardtius hippoglossoides

Phycis blennoides

Somniosus microcephalus

Melanogrammus aeglefinus

Hippoglossus hippoglossus

Clupea harengus

Trachurus trachurus

Molva molva

Cyclopterius lumpus

Scomber scombrus

Moridae

Hoplostethus atlanticus

Hippolossoides platessoides

Boreogadus saida

Pandalus borealis

Sebastes mentella

Sebastes spp.

Sebastes marinus

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FAO 3 alpha
code

Species

Latin name

RHG

RNG

SBR

SFS

SKA

SKH

USK

WHB

WRF

Roughhead grenadier

Roundnose grenadier

Red seabream

Silver scabbard

Skates

Sharks

Tusk

Blue whiting (1)

Wreckfish

(1) Regulated resources under Regulation (EC) No 2791/1999.

Macrourus berglax

Coryphaenoides rupestris

Pagellus bogaraveo

Lepidopus caudatus

Raja spp.

Selachimorpha spp.

Brosme brosme

Micromesistius poutassou

Polyprion americanus

B.

‘REPORT’ concerning catches taken in the regulatory area

Data

Field code

Manda-
tory/
optional

Remarks

Start of record

Address

From

Record No

Record date

Record time

Type of message

Year and month

Relevant area

Catch

— Species

— Live weight

SR

AD

FR

RN

RD

RT

TM

YM

RA

CA

M

M

M

M

M

M

M

M

M

M

M

System detail; indicates start of record

Message detail; destination ‘XNE’ for NEAFC

Message detail; the Contracting Party sending the report

Message detail; message serial No in current year

Message detail; date of transmission

Message detail; time of transmission

for report of provisional
Message detail; message type ‘REP’
monthly statistics of catches of fisheries resources listed in Annex
II(A)

Reporting detail; relevant year and month of reporting

Reporting detail; ICES area where the catch is taken

Reporting detail; aggregate catch by species listed in Annex II(A),
taken in the regulatory area by vessels of the Contracting Party,
allow for several pairs as needed

FAO species code

In tonnes, rounded to whole tonnes

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Data

Field code

Manda-
tory/
optional

Remarks

Cumulative catch

CC

Reporting detail; total aggregate catch by species listed in Annex
II(A) since the beginning of the reporting year, allow for several
pairs, as needed

— Species

— Live weight

End of record

ER

M

M

M

FAO species code

In tonnes, rounded to whole tonnes

System detail; indicates end of the record

C.

‘JURISDICTION’: report concerning catches of regulated resources taken in areas under fisheries
jurisdiction of the Contracting Parties

Data

Field code

Manda-
tory/
optional

Remarks

Start of record

Address

From

Record No

Record date

Record time

Type of message

Year and month

Relevant area

Zone

Catch

— Species

— Live weight

SR

AD

FR

RN

RD

RT

TM

YM

RA

ZO

CA

M

M

M

M

M

M

M

M

M

M

M

M

System detail; indicates start of record

Message detail; destination ‘XNE’ for NEAFC

Message detail; the Contracting Party sending the report

Message detail; message serial No in current year

Message detail; date of transmission

Message detail; time of transmission

Message detail; message type ‘JUR’ for report provisional monthly
statistics of catches of regulated resources listed in Annex I to
Regulation (EC) No 2791/1999 taken in areas under jurisdiction
of the Contracting Parties

Reporting detail; relevant year and month of reporting

Reporting detail; ICES area where the catch is taken

Reporting detail;
Contracting Party where the catch is taken

the area under fisheries jurisdiction of

the

Reporting detail; aggregate catch taken in area under fisheries
jurisdiction of Contracting Parties of species listed in Annex I to
Regulation (EC) No 2791/1999, allow for several pairs as needed

FAO species code

In tonnes, rounded to whole tonnes

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Data

Field code

Manda-
tory/
optional

Remarks

Cumulative catch

CC

Reporting detail; total cumulative aggregated catch since beginning
of the reporting year, allow for several pairs as needed

— Species

— Live weight

End of record

ER

M

M

M

FAO species code

In tonnes, rounded to whole tonnes

System detail; indicates end of the record

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COMMUNICATION OF CATCHES, VMS MESSAGES AND HAIL REPORTS BY FISHING VESSELS

ANNEX III

‘POSITION’ report

Data

Code

Start of record

Address

Sequence No

Type of message

Radio call sign

Trip No

Vessel name

Contracting Party internal
reference No

External registration No

Latitude

Longitude

Date

Time

End of record

SR

AD

SQ

TM

RC

TN

NA

IR

XR

LA

LO

DA

TI

ER

(1) Optional in case of a VMS message.

Manda-
tory/
optional

M

M

Remarks

System detail; indicates start of record

Message detail; destination ‘XNE’ for NEAFC

M(1)

Message detail; message serial No in current year

M

M

O

O

O

O

M

M

M

M

M

Message detail; message type, ‘POS’ as position report/message to
be communicated by VMS, or other means by vessels with a
defective satellite tracking device

Vessel registration detail; international radio call sign of the vessel

Activity detail; finish trip serial No in current year

Vessel registration detail; name of the vessel

Vessel registration detail; unique Contracting Party vessel No as
ISO-3 flag State code followed by No

Vessel registration detail; the side No of the vessel

Activity detail; position at time of transmission

Activity detail; position at time of transmission

Message detail; date of transmission

Message detail; time of transmission

System detail; indicates end of the record

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ANNEX IV

Minimum security requirements to be met by the Member States and the Commission:

(a) System access control: The system has to withstand a break-in attempt from unauthorised persons

(b) Authenticity and data access control: The system has to be able to limit the access of authorised parties to a

predefined set of data only

(c) Communication security: It shall be guaranteed that the reports and messages are securely communicated

(d) Data security: It is guaranteed that all reports and messages that enter the system are securely stored for the

required time and that they will not be tampered with

(e) Security procedures: Security procedures shall be designed addressing access to the system (both hardware and

software), system administration and maintenance, backup and general usage of the system.

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ANNEX V

The criteria the Member States shall aim to meet for their main computer systems are those of a C2-level trusted
system.

Minimum requirements to be met by the Member States and the Commission for a C2-level trusted system:

(a) A stringent password and authentication system. Each user of the system is assigned a unique user identification
and associated password. Each time the user logs on to the system he/she has to provide the correct password.
Even when successfully logged on the user only has access to those and only those functions and data that he/she
is configured to have access to. Only a privileged user has access to all the data.

(b) Physical access to the computer system is controlled.

(c) Auditing; selective recording of events for analysis and detection of security breaches.

(d) Time-based access control; access to the system can be specified in terms of times of day and days of week that

each user is allowed to log in to the system.

(e) Terminal access control; specifying for each workstation which users are allowed to access.

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ANNEX VI

A. NEAFC inspection pennants

1. Pennants are to be shown during daylight hours, in conditions of normal visibility.

2. The boarding craft shall display one of the inspection pennants in the above conditions. This pennant may be
half-scale. It may also be painted on the side or on any vertical surface of the boarding craft (there is no need to
reproduce the letters ‘NE’ in this case

The distance between the pennants should not exceed one metre.

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B.

Inspector’s identity card

This card should be 10 x 7 cm in size and may be plasticised.

The colours of the NEAFC inspection pennant are shown in Annex VI(A).

The card number shall consist of the country’s ISO-3 code followed by the four-figure ID number of the Contracting
Party.

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ANNEX VII

Notification of surveillance activities

A. Report of entry of surveillance craft in the regulatory area

Data

Code

Manda-
tory/
optional

Remarks

Start of record

Address

From

Record No

Type of message

Record date

Record time

Means of surveillance

SR

AD

FR

RN

TM

RD

RT

MI

M

M

M

M

M

M

M

M

System detail; indicates start of the record

Message detail; destination ‘XNE’ for NEAFC

Message detail; address of the transmitting Contracting Party

Message detail; message serial No in current year

Message detail; message type, ‘SEN’ as entry report of the surveil-
lance craft in the regulatory area

Message detail; date of transmission

Message detail; time of transmission

Surveillance detail; ‘VES’ to indicate surface craft, ‘AIR’ to indicate
fixed-wing aircraft, ‘HEL’ to indicate helicopter

Radio call sign

RC

M

Surveillance detail; international radio call sign of the surveillance
craft

Assigned inspectors ID

AI

Date

Time

Latitude

Longitude

End of record

DA

TI

LA

LO

ER

M

M

M

M

M

M

Surveillance detail; No, repeated as necessary

Surveillance detail; date of entry

Surveillance detail; time of entry

Surveillance detail; position at time of entry

Surveillance detail; position at time of entry

System detail; indicates end of the record

29.5.2000

EN

Official Journal of the European Communities

L 128/19

B. Report of exit of surveillance craft from the regulatory area

Data

Code

Manda-
tory/
optional

Remarks

Start of record

Address

From

Record No

Type of message

Record date

Record time

Means of surveillance

Radio call sign

Date

Time

Latitude

Longitude

End of record

SR

AD

FR

RN

TM

RD

RT

MI

RC

DA

TI

LA

LO

ER

M

M

M

M

M

M

M

M

M

M

M

M

M

M

System detail; indicates start of the record

Message detail; destination ‘XNE’ for NEAFC

Message detail; address of the transmitting Contracting Party

Message detail; message serial No in current year

Message detail; message type, ‘SEX’ as exit report of the surveillance
craft from the regulatory area

Message detail; date of transmission

Message detail; time of transmission

Surveillance detail; ‘VES’ to indicate surface craft, ‘AIR’ to indicate
fixed-wing aircraft, ‘HEL’ to indicate helicopter

Surveillance detail; international radio call sign of the surveillance
craft

Surveillance detail; date of exit

Surveillance detail; time of exit

Surveillance detail; position at time of exit

Surveillance detail; position at time of exit

System detail; indicates end of the record

A. Observation report

NORTH-EAST ATLANTIC FISHERIES COMMISSION

ANNEX VIII

REPORT CONCERNING OBSERVATIONS OF VESSELS

CONTRACTING PARTY: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

DESIGNATED SURVEILLANCE CRAFT:

TYPE: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Page number

. . . . . . . . . . . . .

CALL SIGN:

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

NEAFC REFERENCE: . . . . . . . . . . . . . . . . . . . . . . . . . . .

ASSIGNED INSPECTORS:

NAME: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

NEAFC REFERENCE: . . . . . . . . . . . . . . . . . . . . . . . . . . .

NAME: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

NEAFC REFERENCE: . . . . . . . . . . . . . . . . . . . . . . . . . . .

A.

PATROL

A1

A2

A3

PATROL ARRIVING IN REGULATORY AREA:

DATE . . . . . . . . . . . . . . .

TIME . . . . . . . . . . . . . . . .

UTC

LATITUDE . . . . . . . . . . . . . .

LONGITUDE . . . . . . . . . . . .

PATROL LEAVING REGULATORY AREA:

DATE . . . . . . . . . . . . . . .

TIME . . . . . . . . . . . . . . . .

UTC

LATITUDE . . . . . . . . . . . . . .

LONGITUDE . . . . . . . . . . . .

EQUIPMENT USED TO DETERMINE POSITION:

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

B.

OBSERVATIONS

B1

B2

B3

No

Date

Time
UTC

B4

Position

B5

Latitude

Longitude

Vessel sighted (1)

B6

IRCS/
external
marking

B7

Flag
State

B8

B9

B10

B11

B12

Heading/
speed

Type
of vessel

Activity

Photo
No

Observation

L
1
2
8
/
2
0

E
N

O

f
f
i
c
i
a
l

J
o
u
r
n
a
l

o
f

t
h
e

E
u
r
o
p
e
a
n

C
o
m
m
u
n
i
t
i
e
s

Authorised inspector(s) signature . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Signature . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

(1) Identification (name/No).

.

.

2
9
5
2
0
0
0

29.5.2000

EN

Official Journal of the European Communities

L 128/21

B. Report concerning observation of vessels

Data

Code

Manda-
tory/
optional

Remarks

Start of record

Address

From

Record No

Type of message

Radio call sign

Radio date

Record time

Observation serial No

Date

Time

Latitude

Longitude

Object identification

SR

AD

FR

RN

TM

RC

RD

RT

OS

DA

TI

LA

LO

OI

External registration No

XR

Vessel name

Flag State

Vessel type

Speed

NA

FS

TP

SP

M

M

M

M

M

M

M

M

M

M

M

M

M

M

M

O

M

O

O

System detail; indicates start of record

Message detail; destination ‘XNE’ for NEAFC

Message detail; address of the transmitting party (Contracting
Party)

Message detail; serial No in current year

Message detail; message type, ‘OBS’ as observation report

Surveillance detail; international radio call sign of the surveillance
craft

Message detail; date of transmission

Message detail; time of transmission

Surveillance detail; observation serial number

Surveillance detail; date when vessel sighted

Surveillance detail; time when vessel sighted

Surveillance detail; latitude when vessel sighted

Surveillance detail; longitude where vessel sighted

Vessel registration detail; radio call sign of the sighted vessel

Vessel registration detail; side No of the sighted vessel

Vessel registration detail; name of the sighted vessel

Vessel registration detail; flag State of the sighted vessel

Vessel characteristics; type of the sighted vessel

Surveillance detail; speed of the sighted vessel

L 128/22

EN

Official Journal of the European Communities

29.5.2000

Data

Code

Manda-
tory/
optional

Remarks

Course

Activity

Photograph

Comments

End of record

CO

AC

PH

MS

ER

O

M

M

O

M

Surveillance detail; heading of the sighted vessel

Surveillance detail; activity of the sighted vessel (Annex XII.C.2)

Surveillance detail; was there a photograph taken of the sighted
vessel, ‘Y’ or ‘N’

Surveillance detail; free text to complete the report

System detail; indicates end of an individual record

Positive identification can only be achieved by means of visual verification of the radio call sign or the external
registration number displayed on the vessel.

If positive identification is not possible the reason shall be specified in the comments field.

29.5.2000

EN

Official Journal of the European Communities

L 128/23

ANNEX IX

INSPECTION REPORT

Format as follows:

NORTH-EAST ATLANTIC FISHERIES COMMISSION

REPORT OF INSPECTION

CONTRACTING PARTY:

ASSIGNED INSPECTION VESSEL:

NAME

. . . . . . . . . . . . . . . . . . . . . .

REGISTRATION No

. . . . . . . . . . . . . . . . . . . . . .

CALL SIGN

. . . . . . . . . . . . . . . . . . . . . .

NEAFC REFERENCE

. . . . . . . . . . . . . . . . . . . . . .

ASSIGNED INSPECTORS:

NAME

. . . . . . . . . . . . . . . . . . . . . .

NEAFC REFERENCE

. . . . . . . . . . . . . . . . . . . . . .

NAME

. . . . . . . . . . . . . . . . . . . . . .

NEAFC REFERENCE

. . . . . . . . . . . . . . . . . . . . . .

PART A. IDENTIFICATION OF INSPECTED VESSEL

A.1.

International radio call sign:

. . . . . . . . . . . . . . . . .

A.6.

Flag State:

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Vessel name: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

A.7. Master’s name and address: . . . . . . . . . . . . . . . . . .

A.2. Contracting Party internal reference number:

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

A.3. Vessel type: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

A.8. Vessel activity:

. . . . . . . . . . . . . . . . . . . . . . . . . . . . .

A.4.

Position of inspection determinated by the
inspection vessel:

A.9.

Position of inspection determined by the
inspected vessel:

DATE:

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

DATE:

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

TIME: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . UTC

TIME: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . UTC

Latitude:

. . . . . . . . . . . Longitude:

. . . . . . . . . . . .

Latitude:

. . . . . . . . . . . Longitude:

. . . . . . . . . . . .

A.5.

Equipment used to determine the position:

A.10. Equipment used to determine the position:

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Observations by the inspectors, if any: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Initials:

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

L 128/24

EN

Official Journal of the European Communities

29.5.2000

PART B: VERIFICATION (1)

B.1.

Vessel documentation

Checked: Y/N

B.1.1. Authorisation to fish in the NEAFC regulatory area:

B.1.2. Authorisation to fish the following regulated resources: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

B.1.3. Where appropriate,

Y/N

Certified drawing or description of fish room kept
on board:

B.1.4 Where appropriate,

Y/N

Certified drawing or description of refrigerated sea-
water tanks kept on board:

B.1.5. Where appropriate,

Y/N

Certified calibration tables of refrigerated seawater
tanks kept on board:

Y/N

Y/N

Y/N

Y/N

Observations by the inspectors, if any:

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Initials:

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

B.2.

Reporting of vessel movements/VMS

Checked: Y/N

B.2.1. Fishing trip

B.2.2. Hailing/VMS

Arrival in
NEAFC
regulatory area

Last position
communicated

VMS transponder installed

VMS system operative

Y/N

Y/N

Date

Time

Longitude

Latitude

Are hail reports communicated

Y/N If
Yes, note:

(a) Entry report

date: . . . . . . .

(b) Weekly report

date: . . . . . . .

(c) Transhipment

date: . . . . . . .

Days in NEAFC regulatory area

(d) Last position report

date: . . . . . . .

(1) In the event that the result of the verification is positive indicate by encircling Y and if negative mark N, otherwise indicate or

note the requested information.

29.5.2000

EN

Official Journal of the European Communities

L 128/25

B.3.

Recording of fishing effort and catches

B.3.1.

Fishing logbook

Checked: Y/N

B.3.1.1. Are recordings made in accordance with Article 7:

Y/N

B.3.1.1.1. If not, indicate the inaccurate or missing recording(s):

(a)

logbook not bound wiht numbered pages;

(b)

fishing gear used;

(c)

recording of catches by species and total;

(d)

fishing zones/location;

(e) where appropriate,

(f) where appropriate,

Y/N

Y/N

transhipments;

transmission of hail reports;

(g)

certification of recordings by the Master;

(h) other: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

B.3.2.

Production logbook/stowage plan

Checked: Y/N

B.3.2.1. Are production logbook or stowage plan required:

Y/N

B.3.2.2.

Production logbook available:

Y/N

If no, go to 3.2.4

B.3.2.3.

If yes, information: COMPLETE/INCOMPLETE

B.3.2.3.1. If not, indicate the missing information:

(a)

quantities kept on board in product weight by type of commercial
presentation and species;

(b)

conversion factors for each type of presentation;

(c)

certification of recordings by the Master;

(d) other: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

B.3.2.4.

Is a stowage plan maintained:

Y/N

B.3.2.5.

If yes, information:

COMPLETE/INCOMPLETE

B.3.3.2.1. If not, indicate the missing information:

(a)

quantities not stowed by type of commercial presentation and species
as indicated in the plan;

(b) quantities by type of commercial presentation and species in the hold

not identified;

(c)

other: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

L 128/26

EN

Official Journal of the European Communities

29.5.2000

B.4.

Catches retained on board

B.4.1.

Quantities recorded by the Master

Checked: Y/N

Declared quantities on board
(kilograms live weight)

Species

On board (1)

Caught(2)

Transhipped (3)

Total on
board (4)

Where available
processed
quantities
(kilograms
processed
weight)

Conversion
factor

Total

(1) Quantities on board when entering the NEAFC regulatory area.
(2) Quantities caught and retained on board in the NEAFC regulatory area.
(3) Quantities loaded (+) or unloaded (-) in the NEAFC regulatory area.
(4) Total declared quantities on board at the time of inspection.

B.4.2.

Quantities on board determined by the inspectors

Species

Quantity
(kilograms
processsed
weight)

Volume/density
factor/conver-
sion factor

Calculated
quantities
(kilograms
live weight)

Difference %(1)

Observations

Total

(1) Difference between the quantities on board as determined by the inspectors and the total quantities on board as declared by the

Master.

29.5.2000

EN

Official Journal of the European Communities

L 128/27

B.5.

Fishing gear and markings

Checked: Y/N

B.5.1. Type of fishing gear used (Annex XII(A)):

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

B.5.2. Type of net attachments used (Annex XII(B)): . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

B.5.3. Stationary gear used marked:

Y/N Comment: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

B.5.4. Unused gear securely lashed and stowed:

Y/N Comment: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

B.5.5. Mesh measurement of gear used

Checked: Y/N

B.5.5.1. C o d e n d ( i n c l u s i v e o f l e n g t h e n e r ( s ) , i f a n y — s a m p l e o f 2 0 m e s h e s )

Type
of gear

CONDITION: WET/DRY

MATERIAL:

. . . . . . . . . . . . . . . . . . . . .

MESH SIZE (WIDTH)
in millimetres

Average
width
(in mm)

Legal
size
(in mm)

B.5.5.2. C h a f e r s a m p l e s o f .

.

.

.

. m e s h e s

Type
of gear

CONDITION: WET/DRY

MATERIAL:

. . . . . . . . . . . . . . . . . . . . .

MESH SIZE (WIDTH)
in millimetres

Average
width
(in mm)

Legal
size
(in mm)

B.5.5.3. R e s t o f n e t — s a m p l e o f 2 0 m e s h e s

Type
of gear

CONDITION: WET/DRY

MATERIAL:

. . . . . . . . . . . . . . . . . . . . .

MESH SIZE (WIDTH)
in millimetres

Average
width
(in mm)

Legal
size
(in mm)

L 128/28

EN

Official Journal of the European Communities

29.5.2000

PART C: EVALUATION

C.1.

Analysis of catches of the last haul

Checked: Y/N

SAMPLE TAKEN:

Y/N

Weight: . . . . . . . . . . . . . .

in kg

VISUAL ESTIMATE:

Y/N

Species FAO
alpha code

Weight
of species
(live weight
kgs)

%
undersized
fish

%
discards

Remarks

Total

PART D: COOPERATION

D.1.

Level of cooperation deemed appropriate:

Y/N

D.1.1. If not, indicate the shortcomings:

(a)

prevented an inspector from carrying out his duties;

(b)

(c)

(d)

(e)

(f)

falsifying or concealing the markings, identity or regis-
tration of the fishing vessel;

concealing,
relating to an investigation;

tampering with or disposing of evidence

failure to facilitate prompt and safe boarding and disem-
barkation;

failure to allow the inspectors to communicate with
authorities of the flag Contracting Party and the inspecting
Contracting Party;

failure to provide access to relevant areas, decks and rooms
of the fishing vessel, catch (whether processed or not) nets
or other gear, equipment, and any relevant documents.

Observations by the inspectors if any:

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Initials:

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

29.5.2000

EN

Official Journal of the European Communities

L 128/29

PART E: INFRINGEMENTS AND OBSERVATIONS

E.1.

Infringements noted

Code

Cite NEAFC provision(s) violated and summarise observations and pertinent facts

Seal No(s)

Refer to evidence, documentation or photographs

E.2.

Observations by the inspectors

Initials:

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Statement of witness:

Date:

Name:

Signature:

Address:

L 128/30

EN

Official Journal of the European Communities

29.5.2000

E.3.

Observations by the Master

I, the undersigned, Master of the vessel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
hereby confirm that a copy of this report and second photographs taken, if any, have been delivered to me on this date.
My signature does not constitute acceptance of any part of the contents of this report, except my own observations, if any.

Signature:

Date:

A.11.

NEAFC inspectors

Date . . . . . . . . . . and time arrived on board . . . . . . . . . . UTC. Date . . . . . . . . . . and time of departure . . . . . . . . . . UTC

Where appropriate, date . . . . . . . . . . . . . . . . . . . and time of the termination of the inspection . . . . . . . . . . . . . . . . . . . UTC

Inspectors signature(s)

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Inspectors name(s)

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

29.5.2000

EN

Official Journal of the European Communities

L 128/31

ANNEX X

LIST OF COMPETENT AUTHORITIES AUTHORISED TO RECEIVE INFORMATION ON SERIOUS
INFRINGEMENTS

BELGIE¨ /BELGIQUE

Benaming/Nom:

Adres/Adresse:

Dienst voor de zeevisserij
Administratief centrum

Vrijhavenstraat 5
B-8400 Oostende

Telefoon/Téléphone:

(32-59) 50 89 66; 51 29 94

Fax:

Telex:

DANMARK

Navn:

Adresse:

Tlf.

Fax:

Telex:

X-25:

E-post:

DEUTSCHLAND

Name:

Anschrift:

Telefon:

Telefax:

Telex:

X25:

ΕΛΛΑ∆Α

'Ονοµα:

∆ιευ΄θυνση:

Τηλε΄φωνο:

Φαξ:

Τε΄λεξ:

∆ιευ΄θυνση Χ.25:

Ε-Mail:

(32-59) 51 45 57

81075 dzvost

Fiskeridirektoratet

Stormgade 2
DK-1470 København K

(45) 33 96 36 09

(45) 33 96 39 00

16144 fm dk

238 301 023 8535 (til Fiskeridirektoratet)
238 301 023 853 (fra Fiskeridirektoratet)

fd@fd.dk

Bundesanstalt für Landwirtschaft und Ernährung

Palmaille 9
D-22767 Hamburg

(49-40) 3 89 05-173
(49-40) 3 89 05-180

(49-40) 3 89 05-128
(49-40) 3 89 05-160

0214/763

0 262 45 4001 20221

Υπουργει΄ο Εµπορικη΄ς Ναυτιλι΄ας
∆ιευ΄θυνση Λιµενικη΄ς Αστυνοµι΄ας

Γρ. Λαµπρα΄κη 150
GR-18518 Πειραια΄ς

(30-1) 419 14 14

(30-1) 419 15 61-422 04 66

21 22 39-21 22 73

22 100 256-32 102 208

yen@yen.gr

L 128/32

EN

Official Journal of the European Communities

29.5.2000

ESPAN˜ A

Nombre:

Direccio´ n:

Tel.:

Fax:

Direccio´ n X.25:

FRANCE

Nom:

Adresse:

Téléphone:

Fax:

Télex:

IRELAND

Name:

Address:

Tel.:

Fax:

X.25:

ITALIA

Nome:

Indirizzo:

Telefono:

Telefax:

Telex:

E-mail:

NEDERLAND

Benaming:

Adres:

Telefoon:

Fax:

X.25:

E-mail:

Secretarı´a General de Pesca Marı´tima

Corazo´ n de Marı´a 8
E-28002 Madrid

(34) 913 47 36 70

(34) 913 47 36 63

214531713858

Cross Atlantique

Château de la Garenne
avenue Louis Bougo
F-56410 Etel

(33 2) 97 55 35 35

(33 2) 97 55 49 34

95 05 19

National Supervisory Centre
Naval Base

Haulbowline
County Cork

(353-21) 86 48 30/86 48 31

(353-21) 37 80 96

23 78 59 01 02 01

Comando generale del Corpo delle Capitanerie di porto — Guardia
costiera

Viale dell’Arte n.16
I-00144 Roma

(39-6) 59 23 569 — 59 24 145 — 59 08 45 27

(39-6) 59 22 737 — 59 08 47 93

(39-6) 61 41 56 — 61 41 03 — 61 11 72

cogecap3@flashnet.it

Algemene Inspectiedienst

Kloosterraderstraat 25
Postbus 234
6460 AE Kerkrade
Nederland

(31-45) 546 62 22
(31-45) 546 62 30

(31-45) 546 10 11

0204 14444605

Meldkamer@aid.agro.nl

29.5.2000

EN

Official Journal of the European Communities

L 128/33

PORTUGAL

Nome:

Morada:

Telefone:

Fax:

Endereço X-25:

SUOMI

Nimi:

Osoite:

Puhelin:

Faksi:

X.25:

Sähköposti:

SVERIGE

Namn:

Adress:

Tfn:

Fax:

X.25:

E-post:

UNITED KINGDOM

Name:

Address:

Tel:

Fax:

Telex:

E-mail:

Name:

Address:

Tel:

Fax:

Telex:

E-mail:

Inspecça˜o-Geral das Pescas

Av. de Brası´lia
P-1400-038 Lisboa

(351-1) 302 51 00 — 302 51 90

(351-1) 302 51 01

268096110344

Ministry of Agriculture and Forestry, Department of Fisheries and Game

Hallituskatu 3 A
FIN-00170 Helsinki

(358-9) 160 1

(358-9) 160 22 84

(0) 244 20 10 01 31

ali.lindahl@mmm.fi

Fiskeriverket

Box 423
S-401 26 Göteborg

(46-31) 743 03 00

(46-31) 743 04 44

2043 7 201034

fiskeriverket@fiskeriverket.se

MAFF
Sea Fisheries Inspectorate

Nobel House
17 Smith Square — 5th floor
United Kingdom - London SW19 3JR

(44-20) 72 38 55 18

(44-20) 72 38 64 38

92 27 11

omaff@fish.maff.gsi.gov

Scottish Fisheries Protection Agency

Pentland House
47, Robb’s Loan
United Kingdom - Edinburgh EH14 ITY

(44-131) 24 46 248

(44-131) 24 46 471

72 76 96

sfpaops@scotland.gov.uk

L 128/34

EN

Official Journal of the European Communities

29.5.2000

ANNEX XI

DATA EXCHANGE FORMAT AND PROTOCOLS

A. Data transmission format

Each data transmission is structured as follows:

— double slash (//) and the characters ‘SR’ indicate the start of a message;

— a double slash (//) and field code indicate the start of a data element;

— a single slash (/) separates the field code and the data;

— pairs of data are separated by space;

— the characters ‘ER’ and a double slash (//) indicate the end of a record.

B. Data exchange protocols

Authorised data exchange protocols for electronic transmission of reports and messages between Contracting
Parties and the Secretariat shall be X.25 and X.400.

C. Format for electronic exchange of fisheries monitoring, inspection and surveillance information (The North Atlantic Format)

Category

Data element

Field code

Type

Contents

Definitions

System details

Start record

End record

Return status

Return error No

SR

ER

RS

RE

Indicates start of the record

Indicates end of the record

Char*3

Codes

ACK / NAC = acknowledged / not acknowledged

Num*3

001 — 999

Codes indicating errors as received at operation centre (see Annex VIII D2)

Message details

Address destination

AD

Char*3

ISO-3166 Address

Address of the party receiving the message, ‘XNE’ for NEAFC

From

FR

Char*3

ISO-3166 Address

Address of the transmitting party (Member State)

Type of message

TM

Char*3

Code

First three letters of the message type

Sequence No

Record No

Record date

Record time

Date

Time

SQ

RN

RD

RT

Num*6

NNNNNN

Message serial No

Num*6

NNNNNN

Serial No of the record in the relevant year

Num*8

YYYYMMDD

Year, month and date

Num*4

HHMM

Hours and minutes in UTC

DA

Num*8

YYYYMMDD

Year, month and date

TI

Num*4

HHMM

Hours and minutes in UTC

Vessel
details

registration Radio call sign

RC

Char*7

IRCS Code

International radio call sign of the vessel

Vessel name

Ext. registration

Flag State

Contracting Party internal reference No

NA

Char*30

ISO 8859.1

Name of the vessel

XR

Char*14

ISO 8859.1

Side No of the vessel

FS

IR

Char*3

ISO-3166

State of registration

Char*3
Num*9

ISO-3166 + max. 9N

Unique vessel No attributed by the flag State pursuant to registration

Port name

Vessel owner

Vessel charterer

PO

Char*20

ISO 8859.1

Port of registration of the vessel/homeport

VO

Char*60

ISO 8859.1

Name and address of the vessel owner

VC

Char*60

ISO 8859.1

Name and address of the vessel charterer

.

.

2
9
5
2
0
0
0

E
N

O

f
f
i
c
i
a
l

J
o
u
r
n
a
l

o
f

t
h
e

E
u
r
o
p
e
a
n

C
o
m
m
u
n
i
t
i
e
s

L
1
2
8
/
3
5

Category

Data element

Fieldcode

Type

Contents

Definitions

characteristic Vessel capacity

VT

Char*2

‘OC’/‘LC’

According to: ‘OC’ Oslo 1947 convention/‘LC’ London ICTM-69

Vessel
details

unit

Vessel power

unit

Vessel length

Vessel type

Fishing gear

Licence details

Date of issuing

Regulated resources

Start date

End date

Limited authorisation

Relevant area

Directed species

Activity details

Latitude

Longitude

Trip No

Days fished

Weekly catch

— Species

— Quantity

Num*4

Tonnage

Capacity of the vessel in tonnes

VP

Char*2

ISO 8859.1

Indication of which measurement unit applies ‘HP’ or ‘KW’

Num*5

0-99999

Total main engine power

VL

Char*2

‘OA’/‘PP’

Unit ‘OA’ length overall, ‘PP’ length between perpendiculars

Num*3

Length in metres

Total length of the vessel in metres, rounded to the nearest whole metre

TP

GE

IS

RR

SD

ED

LU

RA

DS

LA

LO

TN

DF

CA

Char*3

Code

As listed in Annex XII(C)

Char*3

FAO code

International standard statistical classification of the fishing gear as (Annex XII(A))

Num*8

YYYYMMDD

Date of authorisation to fish for one or more regulated species

Char*3

FAO species code

FAO species code for the regulated resource

Num*8

YYYYMMDD

Date on which the validity of the authorisation/suspension commences

Num*8

YYYYMMDD

Expiry date of the validity of the authorisation to fish for the regulated resource

Char*1

ISO 8859.1

‘Y’ or ‘N’ to indicate whether a limited authorisation is valid or not

Char*6

ICES code

Area(s) prohibited

Char*3

FAO species code

Prohibited species

Char*5

S/NDDMM (WGS-84)

e.g. //LA/N6235 = 62 o35’ north

Char*6

E/WDDDMM (WGS-84)

e.g. //LO/W02134 = 21 o34’ west

Num*3

001-999

No of the fishing trip in current year

Num*3

1 — 365

No of days the vessel spent in the regulatory area during the trip

The cumulative catch retained on board by species, in kilograms live weight
rounded to the nearest 100 kg since the vessel entered the regulatory area or, in
the event a previous report has been transmitted during the same trip, since the
last ‘catch’ report, in pairs as needed

Char*3

Num*7

FAO species code

0-9999999

L
1
2
8
/
3
6

E
N

O

f
f
i
c
i
a
l

J
o
u
r
n
a
l

o
f

t
h
e

E
u
r
o
p
e
a
n

C
o
m
m
u
n
i
t
i
e
s

.

.

2
9
5
2
0
0
0

Category

Data element

Fieldcode

Type

Contents

Definitions

Quantity on board

— Species

— Quantity

Transferred species

— Species

— Quantity

OB

KG

Char*3

FAO Codes

Num*7

0-9999999

Char*3

FAO codes in pairs

Num*7

0-9999999

Quantity on board the vessel by species in kilograms live weight rounded to the
nearest 100 kg, in pairs as needed

Information concerning the quantities transferred between vessels by species in
kilograms live weight rounded to the nearest 100 kg while operating in the
regulatory area

Transhipped from

TF

Char*7

IRCS code

International radio call sign of the donor vessel

Transhipped to

TT

Char*7

IRCS code

International radio call sign of the receiving vessel

Reporting details

Catch

— Species

— Quantity

Cumulative catch

— Species

— Quantity

Relevant area

Zone

CA

CC

Char*3

FAO species code

Num*7

0-9999999

Char*3

FAO species code

Num*7

0-9999999

Aggregate catch, landed or transhipped, taken by fishing vessels of the Contracting
Party, by species as listed in tonnes live weight, rounded to tonnes, in pairs as
needed

Cumulative aggregate catch, landed or transhipped, taken by fishing vessels of the
Contracting Party, by species as listed in tonnes live weight, rounded to tonnes, in
pairs as needed

RA

Char*6

ICES/NAFO codes

Code for the relevant fishing area

ZO

Char*3

ISO-3166

The code for a Contracting Party’s zone

Year and month

YM

Num*6

YYYYMM

The relevant year and month of reporting

.

.

2
9
5
2
0
0
0

E
N

O

f
f
i
c
i
a
l

J
o
u
r
n
a
l

o
f

t
h
e

E
u
r
o
p
e
a
n

C
o
m
m
u
n
i
t
i
e
s

L
1
2
8
/
3
7

Category

Data element

Fieldcode

Type

Contents

Definitions

Surveillance/observer
details

Latitude

Longitude

Speed

Course

Activity

Means of surveillance

Assigned inspector CP ID

LA

LO

SP

CO

AC

MI

AI

Char*5

S/NDDMM (WGS-84)

e.g. //LA/N6235 = 62o35’ north

Char*6

E/WDDDMM (WGS-84)

e.g. //LO/W02134 = 21o34’ west

Num*3

Knots * 10

e.g. //SP/105 = 10,5 knots

Num*3

360o degree scale

e.g. //CO/270 = 270o

Char*3

Activity code

First three characters of the activity (see Annex XII(C)(2))

Char*3

NEAFC Code

‘VES’ = surface vessel, ‘AIR’ = fixed wing aircraft, ‘HEL’ = helicopter

Char*7

NEAFC Code

ISO-3160 code for the Contracting Party followed by 4-digit number repeated as
needed

Observation serial No

OS

Num*3

0 — 999

Serial No of the observation during relevant patrol in the regulatory area

Date of sighting

Time of sighting

Object identification

Photograph

Free text string

DA

Num*8

YYYYMMDD

Date when the vessel is sighted

TI

OI

PH

MS

Num*4

HHMM

Time in UTC when the vessel is sighted

Char*7

IRCS Code

International radio call sign of the sighted vessel

Char*1

ISO 8859.1

Was there a photograph taken, ‘Y’ or ‘N’

Char*255 ISO 8859.1

Free text area

L
1
2
8
/
3
8

E
N

O

f
f
i
c
i
a
l

J
o
u
r
n
a
l

o
f

t
h
e

E
u
r
o
p
e
a
n

C
o
m
m
u
n
i
t
i
e
s

.

.

2
9
5
2
0
0
0

29.5.2000

EN

Official Journal of the European Communities

L 128/39

D.1. Structure of reports and messages as laid down in Annexes I, III and VII when forwarded by Member States to the

NEAFC Secretariat

Where appropriate, each Member State retransmits to the NEAFC Secretariat data received from its vessels, in accordance with
Articles 4, 6 and 10; subject to the following amendments:

— the address (AD) shall be replaced by the address of the Secretariat (XNE)

— the data elements ‘record date’ (RD), ‘record time’ (RT), ‘record number’ (RN) and ‘from’ (FR) shall be inserted

D.2. Return messages

A return message should be sent every time a report or message transmitted electronically is received by the Member States or the
Secretariat.

Return message format:

Data element

Field
code

Manda-
tory/
optional

Remarks

Start record

Address

From

Type of message

Return status

Return error No

Record No

Date

Time

End of record

SR

AD

FR

TM

RS

RE

RN

DA

TI

ER

M

M

M

M

M

O

M

M

M

M

System detail; indicates start of record

Message detail; destination Contracting Party sending the report

Message detail; ‘XNE’ for NEAFC

Message detail; message type ‘RET’ for return message

Reporting detail; code showing whether the message is acknowl-
edged or not ‘ACK’ or ‘NAK’

Reporting detail; No showing the type of error: message unreadable
(101), inconsistent data (102), sequence error (103)

Reporting detail; record No of the message which is received

Message detail; date of transmission

Message detail; time of transmission

System detail; indicates end of the record

L 128/40

EN

Official Journal of the European Communities

29.5.2000

ANNEX XII

CODES TO USE IN ALL COMMUNICATIONS

A. Types of fishing gear

1. Main gear types

FAO Alpha code

Gear type

PS

PS1

PS2

SSC

OTB

PTB

TBN

TBS

OTT

OTM

PTM

GNS

GND

GEN

FPO

LHP

LHM

LLS

LLD

LL

LTL

LX

HMP

Surrounding nets

with purse line

1 vsl purse seine

2 vsl purse seine

Seine nets

Seine, Scottish

Trawls — bottom

Bottom otter trawls

Bottom pair trawls

Bottom trawl Nephrop

Bottom trawl shrimp

Otter twin trawls

Trawls — midwater

Midwater otter trawls

Midwater trawls pair

Gillnets and entangling nets

Gillnet anchored

Drift nets

Gill tangle nets (not specified)

Traps

Pot

Hooks and lines

Handlines

Handline mechanical

Set line longline

Drifting longline

Longline

Trolling longline

Hooks and lines

Harvesting gear

Pumps

29.5.2000

EN

Official Journal of the European Communities

L 128/41

2. Main categories of devices and attachments of gear

FAO 3 Alpha code

Attachment or device

BSC

TSC

SBG

CPP

CDL

LST

RST

FLP

SNT

SRP

TQT

MLT

STL

LAR

FLT

EMD

KTE

SPG

SMP

CSS

OTH

Bottom-side chafer

Top-side chafer

Strengthening bag

Chafing or protection piece

Codline

Lifting straps

Round straps

Flapper

Sieve netting

Strengthening ropes

Torquette

Median lacing of a trouser codend

Strengthening lacing

Lacing rope

Float

Electromechanical devices

Kite

Separation grids

Square mesh panel

Codend sensu stricto

Others to be specified

B. Product form and type of packaging

1. Product form codes

Code

Product form

A

B

C

D

E

F

G

H

I

J

K

L

M

N

Whole frozen

Whole frozen (cooked)

Gutted, head-on, frozen

Gutted, head-off, frozen

Gutted, head-off, split, frozen

Fillets, skinned, frozen

Fillets, unskinned, frozen

Salted fish

Pickled fish

Products in preserves

Oil

Flesh from round fish

Flesh from fish waste

Other (to be specified)

L 128/42

EN

Official Journal of the European Communities

29.5.2000

2. Type of packing

Code

Type

CRT

BOX

BGS

BLC

Carton

Box

Bag

Block

C. Fishing vessel codes

1. Main vessel types

FAO code

Type of vessel

BO

CO

DB

DM

DO

DOX

FO

FX

GO

HOX

HSF

KO

LH

LL

LO

LP

LT

MO

MSN

MTG

MTS

NB

NO

NOX

PO

SN

SO

SOX

SP

SPE

Protection vessel

Fish training vessel

Dredger non-continuous

Dredger continuous

Beamer

Dredger NEI (1)

Fish carrier

Fishing vessel NEI

Gill netter

Mothership NEI

Factory mothership

Hospital ship

Handliner

Longliner

Liner

Pole and line vessel

Troller

Multipurpose vessels

Seiner handliner

Trawler drifter

Trawler purse seiner

Lift netter tender

Lift netter

Lift netter NEI

Vessels using pumps

Seine netter

Seiner

Seiner NEI

Purse seiner

Purse seiner, European

29.5.2000

EN

Official Journal of the European Communities

L 128/43

FAO code

Type of vessel

SPT

TO

TOX

TS

TSF

TSW

TT

TTF

TTP

TU

WO

WOP

WOX

ZO

DRN

Tuna purse seiner

Trawler

Trawlers NEI

Side trawler

Side trawler freezer

Side trawler wetfish

Stern trawler

Stern trawler freezer

Stern trawler factory

Outrigger trawlers

Trap setter

Pot vessels

Trap setters NEI

Fish research vessel

Driftnetter

(1) NEI = not elsewhere identified.

2. Main vessel activities

Alpha code

Category

ANC

DRI

FIS

HAU

PRO

STE

TRX

OTH

Anchoring

Drifting

Fishing

Hauling

Processing

Steaming

Transhipping (on or off loading)

Others (to be specified)