Agreement in the form of an Exchange of Letters between the European Community and the Czech Republic concerning the extension of the common communication network/common system interface (CCN/CSI) within the framework of the Convention on a common transit procedure
Date: 2000-04-13
Institutions: Czechia, European Community
Subjects: Czechia, Union transit, agreement (EU), computer network, exchange of information, information system

27.4.2000

EN

Official Journal of the European Communities

L 102/59

AGREEMENT IN THE FORM OF AN EXCHANGE OF LETTERS

between the European Community and the Czech Republic concerning the extension of the
common communication network/common system interface (CCN/CSI) within the framework of
the Convention on a common transit procedure

A. Letter from the European Community

Brussels, 13 April 2000

Sir,

Regarding the extension of the use of the common communication network/common system interface
(CCN/CSI) for the new computerised transit system to the Czech Republic, I would like to propose the
following commitment on behalf of the European Community:

I.

II.

The Parties will comply with the technical specifications set out in the documents listed in the Annex
to this letter, which have been made available to the Czech Republic together with any future
amendments which may be made in connection with the project.

The European Commission of the European Communities (hereinafter referred to as the ‘Commission’)
will manage and develop the system in accordance with the guidelines drawn up by the Customs
Policy Committee — Working Party on Data Processing — CCN/CSI Technical Subgroup (CPC-CWP
-CCN/CSI) for the partner countries also.

III.

The Parties will comply with the rules on general security policy as laid down and decided within the
framework of the project.

IV. Not later than 15 May 2000, the Czech Republic will pay the costs of installing the CCN/CSI as
justified by the Commission on the basis of the specific agreement which it has concluded for that
purpose with the subcontractor.

V. Not later than 15 May 2000, the Czech Republic will pay the costs of operating the network as
incurred by the Commission from the date of installation of the hardware and software up to 31
December 1999.

VI. On 15 May each year, the Czech Republic will pay a flat-rate sum (EUR 102 000 for the year 2000)
for the annual cost of use of the network. Before 31 July each year, the Commission will inform the
Czech Republic of the flat-rate sum for the following year.

VII. Before 31 January each year, the Commission will clear the accounts relating to the annual costs of
operating the network on the basis of the sum already paid and the actual costs chargeable to the
Czech Republic and will provide the Czech Republic with a statement of account. The Commission
will calculate the actual costs on the basis of its relationship with the subcontractor, chosen in
accordance with the current procedures for the award of contracts. The final payment (payment of the
balance) will take place 30 days after the presentation of the statement of account. The total amount
to be paid by the Czech Republic will not in any case exceed by 20 % the annual flat-rate sum already
paid.

VIII. In the same way as the Member States of the European Union, the Czech Republic will be kept
informed of the forecast trends in these costs as well as of the main aspects of the development of the
CCN/CSI which are likely to have an impact on those costs.

IX. Not later than 15 May 2000, the Czech Republic will pay a deposit for contingencies and future
development of the amount of EUR 40 000. The Commission will provide the Czech Republic with a
statement of account specifying the breakdown of costs chargeable to that deposit. Not later than 15
May each year, the Czech Republic will replenish the deposit by paying a sum corresponding to the
amount actually used for contingencies and future development in the previous year.

X. All payments must be made to the Commission. Unless specified otherwise, they will be based on a
statement of account issued by the Commission containing a breakdown of costs identifying the
different services and the supply of hardware and software, payable within 60 days.

L 102/60

EN

Official Journal of the European Communities

27.4.2000

XI. This Agreement will remain in force as long as the two Parties are contracting parties to the
Convention of 20 May 1987 on a common transit procedure. However, both parties shall reserve the
right to amend the Agreement by mutual agreement.

XII.

If the Czech Republic pays the amounts provided for in points IV, V, VI, VII and IX later than the
dates specified in those points, the European Union may charge interest on the arrears (at the rate
applied by the Central European Central Bank to its operations in euro, published in the ‘C’ series of
the Official Journal, on the day on which the deadline for repayment expires, plus one and a half
points). The same rate will apply to payments to be made by the Community.

I would be grateful

if you could confirm the agreement of the Czech Republic to the above.

Please accept, Sir, the assurance of my highest consideration.

On behalf of the Council of the European
Union

27.4.2000

EN

Official Journal of the European Communities

L 102/61

ANNEX TO THE EXCHANGE OF LETTERS

CCN/CSI EXTERNAL DOCUMENTATION

CCN/CSI telematic integration in the customs and indirect taxation

CCN/CSI:

l'intégration télématique au service de la douane et de la fiscalité indirecte

Architecture of trans-European applications

Benefits expected from the use of CCN/CSI by the trans-European applications of DG XXI
(in German)

Benefits expected from the use of CCN/CSI by the trans-European applications of DG XXI

Benefits expected from the use of CCN/CSI by the trans-European applications of DG XXI
(in French)

Description of the CSI offer

Description of the dynamic behaviour of the CCN/CSI interactions

GENERAL

21info_en

21info_fr

Arap_101

Bnf104de

Bnf104en

Bnf104fr

Lr092v08

Lr155v01

Lst-rol-XXI-00

Description of CCN/CSI roles

Mathaeus-Dublin

Architecture and methodology for intra-Community systems

Pre-gen-XXI

CCN/CSI presentation and reading guide

CCN/TC

Ccn_tc_sla_03

CCN/TC Service level agreement

Epm01

Sqp_01

DEVELOPMENT

Acg_03

Prg_c_05

CCN/TC External procedure manual

CCN/TC Service quality plan

Application configuration guide

Application programming guide (C language)

Prg_Cob_BS2000_03

Application programming guide (Cobol

language for BS2000)

Prg_Cob_CICS_01

Application programming guide (Cobol

language for IBM)

Prg_Cob_GCOS7_03

Application programming guide (Cobol

language for GCOS7)

Prg_Cob_GCOS8_01

Application programming guide (Cobol

language for GCOS8)

Ref_cd09

Common definitions reference manual (C language)

Ref_Cob_cd01

Common definitions reference manual (Cobol

language)

Ref_Cob_cs01

CSI Reference manual (Cobol

language)

Ref_Cob_gs01

GSS Reference manual (Cobol

language)

Ref_Cob_hl01

HL Reference manual (Cobol

language)

L 102/62

EN

Official Journal of the European Communities

27.4.2000

Ref_Cob_os01

OS Reference manual (Cobol

language)

Ref_Cob_pr01

Presentation reference manual (Cobol

language)

Ref_cs09

Ref_er05

Ref_gs03

Ref_hl07

Ref_os01

Ref_pr07

SECURITY

CSI Reference manual (C language)

CSI Error reason codes reference manual

GSS Reference manual (C language)

HL Reference manual (C language)

OS Reference manual (C language)

Presentation reference manual (C language)

Pol-sec-XXI-01

CCN/CSI General security policy

SPECIFICATIONS

Ad_07

Frs_03

Fss_05

Ovw_07

TRAINING

Architecture design

Requirement specifications

Functional system specifications

System overview

Tra-csi(mod1)-05.ppt

Course for the CSI application architects and developers

Tra-csi(mod2)-05.ppt

Course for the CSI application architects and developers (C language)

Tra-csi(mod3)-03.ppt

Course for the CSI application architects and developers (C language)

Tra-csi_cob(mod2)-01.ppt

Course for the CSI application architects and developers (Cobol

language)

Tra-csi_cob(mod3)-01.ppt

Course for the CSI application architects and developers (Cobol

language)

27.4.2000

EN

Official Journal of the European Communities

L 102/63

B. Letter from the Czech Republic

Prague, 13 April 2000

Sir,

I have the honour to acknowledge receipt of your letter concerning the extension of the use of the
for the NCTS to the Czech
common communication network/common system interface (CCN/CSI)
Republic, which reads as follows:

‘Regarding the extension of the use of the common communication network/common system interface
(CCN/CSI) for the new computerised transit system to the Czech Republic, I would like to propose the
following commitment on behalf of the European Community:

I.

II.

The Parties will comply with the technical specifications set out in the documents listed in the
Annex to this letter which have been made available to the Czech Republic together with any
future amendments which may be made in connection with the project.

The Commission of the European Communities (hereinafter referred to as the “Commission”) will
manage and develop the system in accordance with the guidelines drawn up by the Customs
Policy Committee — Working Party on Data Processing — CCN/CSI Technical Subgroup
(CPC-CWP-CCN/CSI) for the partner countries also.

III.

The Parties will comply with the rules on general security policy as laid down and decided within
the framework of the project.

IV. Not later than 15 May 2000, the Czech Republic will pay the costs of installing the CCN/CSI as
justified by the Commission on the basis of the specific agreement which it has concluded for that
purpose with the subcontractor.

V. Not later than 15 May 2000, the Czech Republic will pay the costs of operating the network as
incurred by the Commission from the date of installation of the hardware and software up to 31
December 1999.

VI. On 15 May each year, the Czech Republic will pay a flat-rate sum (EUR 102 000 for the year
2000) for the annual cost of use of the network. Before 31 July each year, the Commission will
inform the Czech Republic of the flat-rate sum for the following year.

VII. Before 31 January each year, the Commission will clear the accounts relating to the annual costs
of operating the network on the basis of the sum already paid and the actual costs chargeable to
the Czech Republic and will provide the Czech Republic with a statement of account. The
Commission will calculate the actual costs on the basis of its relationship with the subcontractor,
chosen in accordance with the current procedures for the award of contracts. The final payment
(payment of balance) will take place 30 days after the presentation of the statement of account.
The total amount to be paid by the Czech Republic will not in any case exceed by more than 20 %
the annual flat-rate sum already paid.

VIII. In the same way as the Member States of the European Union, the Czech Republic will be kept
informed of the forecast trends in these costs as well as of the main aspects of the development of
the CCN/CSI which are likely to have an impact on those costs.

IX. Not later than 15 May 2000, the Czech Republic will pay a deposit for contingencies and future
development of the amount of EUR 40 000. The Commission will provide the Czech Republic
with a statement of account specifying the breakdown of costs chargeable to that deposit. Not
later than 15 May each year, the Czech Republic will replenish the deposit by paying a sum
corresponding to the amount actually used for contingencies and future development in the
previous year.

X. All payments must be made to the Commission. Unless specified otherwise, they will be based on
a statement of account issued by the Commission containing a breakdown of costs identifying the
different services and the supply of hardware and software, payable within 60 days.

L 102/64

EN

Official Journal of the European Communities

27.4.2000

XI. This Agreement will remain in force as long as the two parties are contracting parties to the
Convention of 20 May 1987 on a common transit procedure. However, both parties shall reserve
the right to amend the Agreement by mutual agreement.

XII.

If the Czech Republic pays the amounts provided for in points IV, V, VI, VII and IX later than the
dates specified in those points, the European Union may charge interest on the arrears (at the rate
applied by the Central European Bank to its operations in euro, published in the “C” series of the
Official Journal, on the day on which the deadline for repayment expires, plus one and a half
points). The same rate will apply to payments to be made by the Community.

I would be grateful

if you could confirm the agreement of the Czech Republic to the above.’

The Czech Republic has the honour to confirm its agreement with the contents of this letter.

Please accept, Sir, the assurance of my highest consideration.

For the Government of the Czech Republic