2000/30/EC: Commission Decision of 13 December 1999 concerning funding of implementing measures for the harmonised indices of consumer prices (notified under document number C(1999) 4428)
Date: 1999-12-13
Institutions: European Commission
Subjects: consumer price, financing, harmonisation of prices, price index

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II

(Acts whose publication is not obligatory)

COMMISSION

COMMISSION DECISION

of 13 December 1999

concerning funding of implementing measures for the harmonised indices of consumer prices

(notified under document number C(1999) 4428)

(2000/30/EC)

THE COMMISSION OF THE EUROPEAN COMMUNITIES,

Having regard to the Treaty establishing the European
Community,

Having regard to Council Regulation (EC) No 2494/95 of 23
October 1995 concerning harmonised indices of consumer
prices (1), and in particular Article 13 thereof,

Whereas:

(1)

(2)

(3)

Each Member State is required to produce a harmonised
index of consumer prices (HICPs) starting with the index
for
January 1997 and implementing measures are
adopted for ensuring the comparability of HICP and for
maintaining their reliability and relevance in accordance
with Article 5 of Regulation (EC) No 2494/95.

implementing measures required additional
The initial
resources in Member States at a cost estimated at
EUR 4,5 million up to the end of the second year of
implementation of
those measures and whereas the
Commission bore two thirds of the additional costs in
accordance with Article 13 of Regulation (EC) No 2494/
95.

implementing measures

additional
Further
resources in Member States at a cost estimated at
EUR 1 012 500 until the end of the second year of
these measures and whereas the
implementation of

require

(1) OJ L 257, 27.10.1995, p. 1.

Commission should bear two thirds of the additional
costs in accordance with Article 13 of Regulation (EC)
No 2494/95,

HAS ADOPTED THIS DECISION:

Article 1

The aim of this Decision is to allocate funds to Member States
for the budget year 1999 in order to meet two thirds of the
additional costs of implementing measures arising directly from
Regulation (EC) No 2494/95. These measures are to be imple-
mented with the index for January 2000 and the index for
January 2001. Funding shall cover additional costs until the
end of the year 2001.

Article 2

The Member States shall use the financial contribution exclu-
sively for carrying out the following actions arising from imple-
menting Regulation (EC) No 2494/95 and in particular:

(a) Commission Regulation (EC) No 1749/96 of 9 September
1996 on initial implementing measures for Council Regula-
tion (EC) No 2494/95 concerning harmonised indices of
consumer prices (2), as amended by Council Regulations
(EC) No 1687/98 (3) and (EC) No 1688/98 (4) concerning in
particular the coverage of goods and services and the
geographic and population coverage of the HICP;

(b) Commission Regulation (EC) No 1749/1999 (5) amending
Regulation (EC) No 2214/96, concerning the transmission
and dissemination of sub-indices of the HICP, and

(c) Council Regulation (EC) No 2166/1999 (6), concerning the
treatment of products in the health, education and social
protection sectors in the HICP.

(2) OJ L 229, 10.9.1996, p. 3.
(3) OJ L 214, 31.7.1998, p. 12.
(4) OJ L 214, 31.7.1998, p. 23.
(5) OJ L 214, 13.8.1999, p. 1.
(6) OJ L 266, 14.10.1999, p. 1.

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Article 3

The allocation of funds as concerns the two thirds of

1.
expenses to be borne by the Commission,

is as follows:

(EUR)

Member State

Amount (EUR)

Belgium

Denmark

Germany

Greece

Spain

France

Irland

Italy

Luxembourg

Netherlands

Austria

Portugal

Finland

Sweden

United Kingdom

44 000

23 000

70 000

35 000

47 000

102 000

37 000

44 000

26 000

56 000

27 000

46 000

35 000

29 000

54 000

Total

675 000

The financial contribution allocated to Member States
2.
under paragraph 1 shall be awarded to the organisations and
institutions responsible for compiling the harmonised indices
of consumer prices at national level, the registered offices of
which are listed at Annex I to this Decision.

Article 4

Allowable costs are those costs which are necessary and
1.
additional
in the sense of Article 13 of Regulation (EC) No
2494/95 and calculated in accordance with the provisions of
Annex II to this Decision.

Total payments to each Member State shall not exceed its

2.
allocation according to Article 3.

3.
In the case of costs lower than estimated, the Commis-
sion contribution shall be limited to two thirds of the Member
State's actual allowable costs according to Article 13 of Regula-
tion (EC) No 2494/95.

4. Where accounting records do not justify the use made of
the financial contribution, Member States shall refund to the
Commission, at its request, all sums already paid in excess of
that justified by the records.

Article 5

In consideration of the progress of work done under this
the Commission undertakes to pay

1.
financial contribution,
according to the following procedure:
— 50 % on the notification of this Decision,
— by instalments, each paid after receipt and acceptance by
the Commission of the respective periodic progress reports
and corresponding costs statements. The advance and
the
instalments shall not cumulatively exceed 90 % of
maximum Commission contribution allocated to each
Member State under Article 3(1),

— the outstanding balance after receipt and acceptance by the
Commission of final cost statements and final reports.

2.
Final cost statements and final reports shall be submitted
to the Commission by the end of the second year of imple-
mentation of the measures referred to in Article 2.

Payments shall be made within 60 days of request for
3.
payment by Member States and acceptance of reports by the
Commission. The payments shall be deemed to have been
made on the date on which they are debited to the Commis-
sion's account.

Article 6

1. Member States shall provide the Commission at
its
request with further information sufficient to evaluate compli-
ance with the provisions of the present Decision.

2.
The original of all supporting documents shall be kept for
verification purposes for five years after full payment. During
this period, monitoring and audits may be carried out by the
Commission Services. The utilisation of the amounts allocated
under this Decision shall also be subject to audit by the Euro-
pean Court of Auditors.

This Decision is addressed to the Member States.

Article 7

Done at Brussels, 13 December 1999.

For the Commission

Pedro SOLBES MIRA

Member of the Commission

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Organisations and institutions responsible for compiling the harmonised indices of consumer prices (HICPs)

ANNEX I

BELGIQUE/BELGIË

Ministry of Economic Affairs
Administration de la politique commerciale
M. Lucien VAN BOXSTAEL
Director-General
North Gate III
Boulevard du Roi Albert II 16
B-1000 Bruxelles
Bank account: 679-2005871-08, Banque de la Poste/Bank van de Post

DANMARK

Danmarks Statistik
Mr Jan PLOVSING
Director-General
Sejrøgade 11
Postboks 2550
DK-2100 København Ø
Bank account: 1005-8611-8, Danmarks Nationalbank, Havnegade 5, DK-1093 København K

DEUTSCHLAND

Statistisches Bundesamt
Mr Johann HAHLEN
Präsident
Gustav-Stresemann-Ring 11
Postfach 5528
D-65189 Wiesbaden
Bank account: 500 010 20, Bundeskasse Frankfurt/Main (BLZ 500 000 00)

ΕΛΛΑ∆Α

National Statistical Service of Greece
Mr Nikos KARAVITIS
General Secretary
14-16, Lycourgou Street
GR-Athens 101 66
Bank account: 234-186/5, Bank of Greece, Athens

ESPAÑA

Instituto Nacional de Estadística
Mrs Pilar MARTÍN-GUZMÁN
Presidenta
Paseo de la Castellana, 183
E-28046 Madrid
Bank account: 9000-0001-20-0253107033, Banco de España

FRANCE

Institut National de la Statistique et des Etudes Economiques
Mr Paul CHAMPSAUR
Directeur Général
18, boulevard Adolphe-Pinard
F-75675 Paris Cedex 14
Bank account: 30081 75000-00001005585-39, RGFIN Paris siège

IRELAND

Central Statistics Office
Mr Donal MURPHY
Director
Ardee Road
Ireland Dublin 6
Bank account: The Central Bank, Dublin 2, Ireland, Paymaster General's supply A/C, Credit of Central Statistics Office

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ITALIA

ISTAT
Egr. Prof. A. ZULIANI
Presidente
Via Cesare Balbo, 16
I-00100 Roma
Bank account: 10058 033829 218050, Tesoria della Banca Nazionale del Lavoro, Roma

LUXEMBOURG

Service Central de la Statistique et des études économiques (STATEC)
Mr Robert WEIDES
Directeur
6, boulevard Royal
L-2449 Luxembourg
Bank account: CCP Luxembourg 25034-08, Service central de la statistique et des études économiques (STATEC)

NEDERLAND

Centraal Bureau voor de Statistiek
Mr Ir. Drs. R.B.J.C. VAN NOORT
Directeur-Generaal van de Statistiek
Prinses Beatrixlaan 428
Postbus 959
2273 XZ Voorburg
Nederland
Bank account: 19 23 24 209, Rabo Bank NL, Croeselaan 18, 3500 HG Utrecht, The Netherlands

ÖSTERREICH

Österreichisches Statistisches Zentralamt
represented by Mr Erich BADER, Präsident
Hintere Zollamtsstraße 2b
Postfach 9000
A-1033 Wien
Bank account: 60000 05010002, Österreichische Postsparkasse

PORTUGAL

Instituto Nacional de Estatística
Mr Carlos CORREA GAGO
Presidente
Avenida António José de Almeida, 2
P-1000-043 Lisboa
Bank account: 00 17 0507 000 1238697 84, Banco Português do Atlântico, Lisboa

SUOMI/FINLAND

Statistics Finland
Mr Timo RELANDER
Director-General
Työpajakatu 13
FIN-00022 Helsinki
Bank account: 800014-11772, Leonia Bank plc

SVERIGE

Statistics Sweden
Mr Svante ÖBERG
Director-General
Box 24 300
S-104 51 Stockholm
Bank account: Postal Giro Sweden, SWIFT: PGSI SE SS, account No 15700-8

UNITED KINGDOM

Office for National Statistics
Dr Tim HOLT
Director
1 Drummond Gate
London SW1V 2 QQ
United Kingdom
Bank account: Bank of England, Threadneedle Street, London, EC2R 8AH; Sort code: 10-16-16; Destination account name:

55000 ONS; Account No: 26666626

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1.

Allowable costs

ANNEX II

1.1. Allowable costs according to Article 4 of the decision are those additional actual costs, which are necessary for the
construction and development of the HICP, hereinafter referred to as ‘the project’, can be substantiated, and are
incurred by organisations and institutions, hereinafter referred to as ‘the Institutions’, during the period specified in
Article 1 of this Decision.

1.2.

1.3.

These costs are (i) those direct costs specified in point 2 of this Annex incurred for the HICP project and to which
the Institution is not otherwise committed, and (ii) indirect costs in accordance with point 3 of this Annex.

Costs shall exclude profit and be determined in accordance with generally accepted accounting principles relating
to historic costs, and the internal rules of the Institution.

1.4. No costs may be charged in respect of marketing, sales, distribution costs for products and services, interest, return
on capital employed, provisions for future losses or liabilities, and any costs related to other projects.

1.5.

Pursuant to the provisions of Articles 3 and 4 of the Protocol on the Privileges and Immunities of the European
Communities, the Commission is exempt from all taxes and duties, including value added tax, on its financial
contribution under the provisions of this Decision. As regards the application of Articles 3 and 4 of the said
Protocol, third parties involved shall comply with the instructions of the Commission. Third parties involved shall
not be subject to VAT.

2.

Direct costs

2.1.

Personnel

2.1.1. The costs of staff directly employed by the Institution may be charged. Personnel costs shall be:

— actual employment costs (such as salaries, wages, social charges and pension costs), or

— average employment costs by categories of personnel (rates) conforming to the relevant Institution's normal

practices.

2.1.2. Personnel time charged shall be recorded and certified. This requirement shall be satisfied by the maintenance of

time records, certified by an authorised employee of the Institution.

2.2.

Equipment

Equipment purchased or leased may be charged as a direct cost. The allowable costs shall be calculated according
to the following formula:

A

B

× C × D

A = the period in months for which the equipment is to be used for the project after its delivery

B = depreciation period of 60 months (36 months for data processing equipment costing less than EUR 25 000)

C = cost of equipment

D = percentage usage of equipment on the project

2.3.

Third party assistance

Costs of subcontracts and external services shall be allowable costs and may be charged.

2.4.

Travel and subsistence

Travel and subsistence costs may be charged and shall be calculated according to the normal reimbursement rules
and tariffs of the Institution. Written approval of the Commission is required for charging travel and subsistence
outside the European Union.

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2.5.

Consumables and computing

Consumables and computing (on the basis of recorded computer usage) may be charged as direct costs or, where
reasonably practical and in accordance with the normal accounting conventions of the Institution, as indirect
overhead costs.

2.6. Other specific project costs

Specific project costs such as meetings convened by the Institution may be charged.

3.

Indirect costs: overheads

3.1. Overheads (indirect general costs), calculated in accordance with normal accounting conventions, policies and
principles of the Institution, may be charged for items such as own-funded research, administration, support
personnel, office supplies,

infrastructure, utilities and services.

3.2. Overheads shall exclude items readily capable of being charged directly in accordance with point 2 of this Annex

and the normal accounting conventions of the Institution, and costs recovered from other parties.

4.

4.1.

Cost statements

Cost statement summaries shall be expressed in euro. The conversion rates applicable shall be those prevailing on
the date of dispatch of the corresponding statement.

4.2.

The Institutions submit cost statements in the format specified below:

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COST STATEMENT — SUMMARY

Decision No:

Name of Institution:

Country:

For the period from . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . to . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Categories of costs

Amount
(net of VAT)

(EUR)

Direct costs

1. Personnel

2. Equipment

3. Third party assistance

4. Travel and subsistence

5. Consumables and computing

6. Other specific project costs

Subtotal of direct costs

Indirect costs

7. Overheads

Adjustments

8. Adjustments to costs previously reported

Total

Contribution of two thirds

Certificate (1)

We certify that:
— the above costs are derived from the resources employed, which were necessary for the work under this

Decision,

— such costs have been incurred and fall within the definition of allowable costs specified in this Decision,
— full supporting documentation to justify the costs is available for audit,
— necessary adjustments, for any reason, to costs reported in previous cost statements have been incorporated in

the above statement.

Date: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Date: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Name of project manager: (2) . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Name of financial officer: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Signature of project manager:

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Signature of financial officer:

(1) The technical manager and the financial officer must sign the certificate.
(2) The person designated to be in direct charge of the performance of the work.