Commission Regulation (EC) No 1489/1999 of 7 July 1999 relating to a standing invitation to tender to determine levies and/or refunds on exports of white sugar for the 1999/2000 marketing year and amending Regulation (EC) No 1574/98
Date: 1999-07-07
Institutions: European Commission
Subjects: award of contract, export levy, export refund, white sugar

8. 7. 1999

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Official Journal of the European Communities

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COMMISSION REGULATION (EC) No 1489/1999

of 7 July 1999

relating to a standing invitation to tender to determine levies and/or refunds on exports of white
sugar for the 1999/2000 marketing year and amending Regulation (EC) No 1574/98

THE COMMISSION OF THE EUROPEAN COMMUNITIES,

Having regard to the Treaty establishing the European
Community,

Having regard to Council Regulation (EC) No 1785/81 of 30
June 1981 on the common organisation of the markets in the
sugar sector (1), as last amended by Commission Regulation
(EC) No 1148/98 (2), and in particular Article 13(2), Article
17(5) and (15), Article 20(3) and the second paragraph of
Article 39 thereof,

(1) Whereas, in view of the situation on the Community
and world sugar markets, a standing invitation to tender
should be issued as soon as possible for the export of
white sugar in respect of the 1999/2000 marketing year
which, having regard to possible fluctuations in world
prices for sugar, must provide for the determination of
export levies and/or export refunds;

(2) Whereas

the general

rules governing invitations

to
tender for the purpose of determining export refunds for
sugar were established by Article 17a of Regulation
(EEC) No 1785/81;

(3) Whereas, in view of the specific nature of the operation,
appropriate provisions should be laid down with regard
to export licences issued in connection with the standing
invitation to tender and there should be a derogation
from Commission Regulation (EC) No 1464/95 of 27
June 1995 on special detailed rules for the application of
the system of import and export licences in the sugar
sector (3); as last amended by Regulation (EC) No 1148/
98, whereas, however, Commission Regulation (EEC) No
3719/88 of 16 November 1988 laying down common
detailed rules for the application of the system of import
and export licences and advance fixing certificates for
agricultural products (4), as last amended by Regulation
(EC) No 1127/99 (5), and Commission Regulation (EEC)
No 120/89 of 19 January 1989 laying down common
detailed rules for the application of the export levies and
charges on agricultural products (6), as last amended by
Regulation (EC) No 2194/96 (7), should continue to
apply;

(4) Whereas the standing invitation to tender for the 1998/
99 marketing year established by Commission Regula-
tion (EC) No 1574/98 (8), provides for derogations from
the deadline for submitting tenders; whereas the deadline
for submission of tenders on 21 July 1999, the Belgian

(1) OJ L 177, 1.7.1981, p. 4.
(2) OJ L 159, 3.6.1998, p. 38.
(3) OJ L 144, 28.6.1995, p. 14.
(4) OJ L 331, 2.12.1988, p. 1.
(5) OJ L 135, 29.5.1999, p. 48.
(6) OJ L 16, 20.1.1989, p. 19.
(7) OJ L 293, 16.11.1996, p. 3.
(8) OJ L 206, 23.7.1998, p. 7.

national holiday when the Commission's offices in
Belgium will be closed, should be brought forward to 20
July; whereas, since the tendering procedure is to remain
open until a date to be determined, the closing date
should be fixed;

(5) Whereas the measures provided for in this Regulation
are in accordance with the opinion of the Management
Committee for Sugar,

HAS ADOPTED THIS REGULATION:

Article 1

1.
A standing invitation to tender shall be issued in order to
determine export levies and/or export refunds on white sugar
covered by CN code 1701 99 10 and, during the period of
validity of this standing invitation, partial invitations to tender
shall be issued.

The standing invitation to tender shall remain open until

2.
a date to be determined later.

Article 2

The standing invitation to tender and the partial invitation shall
be conducted in accordance with Article 17a of Regulation
(EEC) No 1785/81 and with the following provisions.

Article 3

1.
The Member States shall establish a notice of invitation to
tender. The notice of invitation to tender shall be published in
the Official Journal of the European Communities. Member States
may also publish the notice, or have it published, elsewhere.

The notice shall indicate, in particular, the terms of the

2.
invitation to tender.

3.
The notice may be amended during the period of validity
of the standing invitation to tender. It shall be so amended if
the terms of the invitation to tender are modified during that
period.

Article 4

The period during which tenders may be submitted in

1.
response to the first partial

invitation to tender:

(a) shall begin on 29 July 1999;

(b) shall end on 4 August 1999 at 10.30 a.m.

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The periods during which tenders may be submitted in

2.
response to the second and subsequent partial

invitations:

(a) shall begin on the first working day following the end of

the preceding period;

(b) shall end at 10.30 a.m. on the Wednesday of the following

week:

3.
Notwithstanding paragraph 2(b),
submission of tenders which was to end on:

the period for

the

— Wednesday 8 December 1999, shall end on Tuesday 7

December 1999 at 10.30 a.m.

Notwithstanding paragraph 2, no partial

invitations to
4.
tender will be issued on Wednesday 22 and 29 December
1999 or 19 April 2000.

The times specified in this Regulation are Belgian local

5.
times.

and

— within 30 days following the expiry of

the export
licence in question, notify the agency which issued the
licence of the quantity or quantities in respect of which
the licence was not used;

(e) it contains all the information required under paragraph 2.

A tender may stipulate that it is to be regarded as having

4.
been submitted only if:

(a) the minimum export

the
maximum export refund is fixed on the day of the expiry
of the period for the submission of the tenders in question;

levy or, where applicable,

(b) the tender, if successful, related to all or a specified part of

the tendered quantity.

5.
A tender which is not submitted in accordance with this
Regulation, or which contains conditions other than those
indicated in the present
invitation to tender, shall not be
considered.

Article 5

6.

Once submitted, a tender may not be withdrawn.

1.
Offers in connection with this tender must be in writing,
and must be either delivered by hand, against a receipt, to the
competent authority in a Member State, or addressed to that
authority by registered letter, telex, telegram or fax.

2.

An offer must indicate:

(a) the reference of the invitation to tender;

(b) the name and address of the tenderer;

(c) the quantity of white sugar to be exported;

(d) the amount of the export levy or, where applicable, of the
export refund, per 100 kilograms of white sugar, expressed
in euro to three decimal places;

(e) the minimum amount of the security to be lodged covering
the quantity of sugar indicated in (c), expressed in the
currency of
the Member State in which the tender is
submitted.

3.

Tenders shall be valid only if:

(a) the quantity to be exported is not less than 250 tonnes of

white sugar;

(b) proof is furnished before expiry of the time limit for the
submission of tenders that the tenderer has lodged the
security indicated in the tender;

(c) it includes a declaration by the tenderer that if this tender is
successful he will, within the period laid down in Article
12(b), apply for an export licence or licences in respect of
the quantities of white sugar to be exported;

Article 6

1.
A security of EUR 11 per 100 kilograms of white sugar
to be exported under this invitation to tender must be lodged
by each tenderer. Without prejudice to Article 13(4), where a
tender is successful this security shall become the security for
the export licence at the time of the application referred to in
Article 12(b).

The security may be lodged at

2.
the tenderer's choice,
either in cash or in the form of a guarantee given by an
establishment complying with criteria laid down by the
Member State in which the tender is submitted.

Except in cases of force majeure, the security referred to in

3.
paragraph 1 shall be released:

(a) to unsuccessful tenderers in respect of the quantity for

which no award has been made;

(b) to successful tenderers who have not applied for the rele-
vant export licence within the period referred to in Article
12(b), to the extent of EUR 10 per 100 kilograms of white
sugar.

this part of

the releasable security shall be
However,
reduced by the amount representing the difference, as
applicable:

the partial

— between the maximum amount of the export refund
invitation concerned and the
fixed for
maximum amount of the export refund fixed for the
following partial invitation, when the latter amount is
higher than the former,

(d) it includes a declaration by the tenderer that if his tender is

or

successful he will:

— where the obligation to export resulting from the
export licence referred to in Article 12(b) is not fulfilled,
supplement the security by payment of the amount
referred to in Article 13(4),

— between the minimum amount of the export levy fixed
for the partial invitation concerned and the minimum
amount of
levy fixed for the following
partial invitation, when the latter amount is lower than
the former;

the export

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(c) to successful tenderers for the quantity for which they have
fulfilled, within the meaning of Articles 29(b)
and
30(1)(b)(i) of Regulation (EEC) No 3719/88, the export
obligation resulting from the licence referred to under
Article 12(b) in accordance with the terms of Article 33 of
that Regulation.

The part of the security or the security which is not released
shall be forfeit in respect of the quantity of sugar for which the
corresponding obligations have not been fulfilled.

4.
In case of force majeure, the competent authority of the
Member State concerned shall take such action as it considers
necessary having regard to the circumstances invoked by the
party concerned.

Article 7

Tenders shall be examined in private by the competent
1.
authority concerned. The persons present at the examination
shall be under an obligation not to disclose any particulars
relating thereto.

The Commission shall be notified forthwith of

2.
tenders without the tenderers being mentioned by name.

the

Article 8

After

the tenders

1.
maximum quantity may be fixed for the partial
concerned.

received have been examined, a
invitation

A decision may be taken to make no award under a

2.
specific partial

invitation to tender.

Article 9

1.
In the light of the current state and foreseeable develop-
ment of the Community and world sugar markets, there shall
be fixed either:
— a minimum export levy, or
— a maximum export refund.

Subject to Article 10, where a minimum export levy is
2.
fixed, a contract shall be awarded to every tenderer whose
tender quotes a rate of levy equal to or greater than such
minimum levy.

Subject to Article 10, where a maximum export refund is
3.
fixed, a contract shall be awarded to every tenderer whose
tender quotes a rate of refund equal to or less than such
maximum refund and to every tenderer who has tendered for
an export levy.

Article 10

descending order of export levies quoted until the entire
maximum quantity has been accounted for.

— if a maximum export refund is fixed, contracts shall be
awarded in accordance with the first indent; if after such
awards a quantity is still outstanding, or if there are no
tenders quoting an export levy, awards shall be made to
tenderers quoting an export refund in ascending order or
export refunds quoted until the entire maximum quantity
has been accounted for.

2.
However, where an award to a particular tenderer in
accordance with paragraph 1 would result in the maximum
quantity being exceeded, that award shall be limited to such
quantity as is still available. Where two or more tenderers
quote the same levy or the same refund and awards to all of
them would result in the maximum quantity being exceeded,
then the quantity available shall be awarded as follows:

— by division among the tenderers concerned in proportion

to the total quantities in each of their tenders, or

— by apportionment among the tenderers concerned by refer-
ence to a maximum tonnage to be fixed for each of them,
or

— by the drawing of lots.

Article 11

1.
The competent authority of the Member State concerned
shall immediately notify applicants of the result of their partici-
pation in the invitation to tender. In addition, that authority
shall send successful tenderers a statement of award.

2.

The statement of award shall

indicate at least:

(a) the reference of the invitation to tender;

(b) the quantity of white sugar to be exported;

(c) the amount, expressed in euro, of the export levy to be
charged, or where applicable of the export refund to be
granted per 100 kilograms of white sugar of the quantity
referred to in (b).

Article 12

Every successful tenderer shall have:

(a) the right to receive, in the circumstances referred to under
(b), an export licence covering the quantity awarded, indi-
cating the export levy or refund quoted in the tender, as the
case may be;

(b) the obligation to lodge,

in accordance with the relevant
provisions of Regulation (EEC) No 3719/88, an application
the
for an export
application not being revocable and Article 12 of Regula-
tion (EEC) No 120/89 not applying in such a case. The
application shall be lodged not later than:

licence in respect of

that quantity,

1. Where a maximum quantity has been fixed for a partial
invitation to tender:
— if a minimum export levy is fixed, a contract shall be
awarded to the tenderer whose tender quotes the highest
export levy; if the maximum quantity is not fully covered
by that award, awards shall be made to other tenderers in

— the last working day preceding the date of the partial
invitation to tender to be held the following week,

or

— if no partial invitation to tender is due to be held that
week, the last working day of the following week;

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(c) the obligation to export the tendered quantity and, if this
obligation is not fulfilled, to pay, where necessary, the
amount referred to in Article 13(4).

made under (a), (b) or (c), as the case may be, and the security
referred to in Article 6(1).

Such rights and obligations shall not be transferable.

Article 14

Article 13

1.
The first paragraph of Article 9 of Regulation (EC) No
1464/95 shall not apply to the white sugar to be exported
under this Regulation.

2.
Export licences issued in connection with a partial invita-
tion to tender shall be valid from the day of issue until the end
of the fifth calendar month following that in which the partial
invitation was issued.

However, export licences issued in respect of the partial invita-
tions held from 1 May 2000 shall be valid only until 30
September 2000.

Should technical difficulties arise which prevent export being
carried out by the expiry date laid down in paragraph 2, the
competent authorities in the Member State which issued the
export licence may, at the written request of the holder of that
licence, extend its validity to 15 October 2000 at the latest,
provided that export is not subject to the rules laid down in
Article 4 or 5 of Council Regulation (EEC) No 565/80 (1).

3.
Export licences issued in respect of the partial invitations
held between 4 August and 30 September 1999 shall be valid
only from 1 October 1999.

1.
Notwithstanding Article 7 of Commission Regulation
(EC) No 2135/95 (2), if the intervention prices fixed in euro
under Regulation (EEC) No 1785/81 or the storage levies fixed
in euro pursuant to that Regulation are amended during the
interval between the day of expiry of the period for submission
of tenders and the day of export, the amounts of the export
refunds and the export levies fixed under the terms of this
invitation to tender before 1 July 2000, for sugar exported
from that date, shall be adjusted.

2.

For the adjustment referred to in paragraph 1:

(a) if an intervention price for white sugar applicable with
effect from 1 July 2000 is fixed which is greater than that
in force on 30 June 2000, the export refund and the export
levy shall be adjusted by an amount equal to the difference,
expressed in euro per 100 kilograms, between the interven-
tion price for white sugar applicable with effect from 1 July
2000 and that in force on 30 June 2000;

(b) if an intervention price for white sugar applicable with
effect from 1 July 2000 is fixed which is lower than that in
force on 30 June 2000, the export refund and the export
levy shall be adjusted by an amount equal to the difference,
expressed in euro per 100 kilograms, between the interven-
tion price for white sugar in force on 30 June 2000 and
that applicable with effect from 1 July 2000.

4.
Except in cases of force majeure, if the obligation to export
resulting from the export licence referred to in Article 12(b)
has not been fulfilled and if the security referred to in Article 6
is less than:

3.
For the calculation of the differences referred to in para-
graph 2, the intervention prices in question shall be increased
by the corresponding storage levy referred to in the second
subparagraph of Article 8(2) of Regulation (EEC) No 1785/81.

(a) the export

less the levy
levy indicated on the licence,
referred to in the second subparagraph of Article 20(1) of
Regulation (EEC) No 1785/81 in force on the last day of
validity of the said licence;

4. Where only the amount of the storage levy varies from
one marketing year to the next, the refund shall be adjusted by
applying paragraph 2(a) or (b), as appropriate.

or

(b) the sum of the export levy indicated on the licence and the
refund referred to in Article 17a(2) of Regulation (EEC) No
1785/81 in force on the last day of validity of the said
licence;

or

5.
For the purposes of this Article, the Member State issuing
the relevant export licence shall, at the time of issue, complete
the ‘special particulars’ section by adding the following:

‘to be adjusted in accordance with tender Regulation (EC)
No 1489/1999 for exports which take place after 30 June
2000.’

(c) the export refund referred to in Article 17a(2) of Regula-
tion (EEC) No 1785/81 in force on the last day of validity
of the licence, less the refund indicated on the said licence,

The adjustment shall be made when the export refund in

6.
question is paid.

then, for the quantity in respect of which the said obligation
was not fulfilled, the licence holder shall be charged an amount
equal to the difference between the result of the valuation

7. Member States shall inform the Commission as soon as
possible of the quantities of sugar for which an adjustment
under this Article has been made.

(1) OJ L 62, 7.3.1980, p. 5.

(2) OJ L 214, 8.9.1995, p. 16.

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Article 15

1.

The following indent is hereby added to Article 4(3) of Regulation (EC) No 1574/98:

‘— Wednesday 21 July 1999, shall end on Tuesday 20 July 1999 at 10.30 a.m.’

2.

That tendering procedure shall be closed on 29 July 1999.

This Regulation shall enter into force on the day of its publication in the Official Journal of the European
Communities.

Article 16

This Regulation shall be binding in its entirety and directly applicable in all Member States.

Done at Brussels, 7 July 1999.

For the Commission

Franz FISCHLER

Member of the Commission