Decision No 1/1999 of the EU/Iceland and Norway Mixed Committee established by the agreement concluded by the Council of the European Union and the Republic of Iceland and the Kingdom of Norway concerning the latters' association in the implementation, application and development of the Schengen acquis of 29 June 1999 adopting its Rules of Procedure
Date: 1999-06-29
Institutions: EEC–Iceland-Norway Joint Committee
Subjects: Iceland, Norway, Schengen Agreement, joint committee (EU), rules of procedure

23.7.1999

EN

Official Journal of the European Communities

C 211/9

I

(Information)

COUNCIL

DECISION No 1/1999 OF THE EU/ICELAND AND NORWAY MIXED COMMITTEE ESTABLISHED BY THE
AGREEMENT CONCLUDED BY THE COUNCIL OF THE EUROPEAN UNION AND THE REPUBLIC OF
ICELAND AND THE KINGDOM OF NORWAY CONCERNING THE LATTERS’ ASSOCIATION IN THE
IMPLEMENTATION, APPLICATION AND DEVELOPMENT OF THE SCHENGEN ACQUIS

of 29 June 1999

adopting its Rules of Procedure

(1999/C 211/02)

THE MIXED COMMITTEE,

Article 2

Having regard to the Agreement concluded by the Council of
the European Union and the Republic of
Iceland and the
Kingdom of Norway concerning the latters’ association in the
implementation, application and development of the Schengen
acquis (hereinafter (cid:145)the Agreement(cid:146)), and in particular Article
3(2) thereof,

The Mixed Committee shall meet at the seat of the Council in
Brussels.

When the Council meets in a different place pursuant to its
Rules of Procedure, the Mixed Committee shall also meet at
ministerial level there.

HAS DECIDED AS FOLLOWS:

Article 1

The Mixed Committee shall be composed of representatives of
Iceland (hereinafter
the Republic of
the Governments of
(cid:145)Iceland(cid:146)) and the Kingdom of Norway (herinafter (cid:145)Norway(cid:146)),
the members of the Council of the European Union (hereinafter
(cid:145)the Council(cid:146))
European
the Commission of
Communities (hereinafter (cid:145)the Commission(cid:146)).

and

the

The Committee shall be chaired:

(cid:151) at the level of experts:

In exceptional
reasons,
hold a meeting elsewhere.

circumstances

and for duly substantiated
the Mixed Committee may decide unanimously to

Article 3

Meetings of the Mixed Committee shall not be public, unless
the Mixed Committee unanimously decides otherwise.

Article 4

by the delegation representing the member of the Council
holding the Presidency,

The Mixed Committee shall meet, at any appropriate level,
when convened by its Chairman on his own initiative or at
the request of one of its members.

(cid:151) at the level of senior officials and Ministers:

in the first six months of the year: by the delegation repre-
senting the member of the Council holding the Presidency;

in the second six months of the year: alternately, by the
delegation representing the Government of Iceland and by
the delegation representing the Government of Norway.

The delegation representing the member of the Council holding
the Presidency may cede the chair of the Mixed Committee to
the delegation which will hold the next Council Presidency.

the Mixed Committee at ministerial

level shall
Meetings of
normally be convened for
the day of a Council meeting
dealing with issues in the area covered by Article 1 of the
Agreement.

Article 5

The Mixed Committee at ministerial level shall be composed of
representatives of Iceland and Norway and the members of the
Council
the
governments of their States, and a member of the Commission.

authorised to commit

at ministerial

level,

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Official Journal of the European Communities

23.7.1999

least eleven members of

The presence of at
Committee at ministerial
Iceland, Norway and the Commission,
the Mixed Committee to take decisions.

level,

the Mixed
including the delegations of
is required to enable

Meetings of the Mixed Committee at ministerial level shall be
prepared by the Mixed Committee at senior official level. All
items on the provisonal agenda for a meeting of the Mixed
Committee at ministerial level shall be examined in advance by
level, which shall
the Mixed Committee at senior official
endeavour to reach agreement at its level. If necessary, such
items are to be submitted to the Mixed Committee at minis-
terial level.

Article 6

The Chairman shall draw up the provisional agenda for each
meeting. The provisional agenda shall contain the item in
respect of which a meeting has been requested in accordance
with Article 4. The invitation to the meeting and the
provisional agenda shall be forwarded to the addressees
mentioned in Article 9 in due time before the meeting. The
the necessary working
agenda shall be accompanied by all
documents.

Without prejudice to the rights of Iceland and Norway laid
the agenda shall be
the Agreement,
down in Article 4 of
adopted unanimously by the Mixed Committee
the
beginning of each meeting and the Mixed Committee may
decide unanimously to include in the agenda an item which
does not appear on the provisional agenda. The delegations
representing the United Kingdom and Ireland may not
oppose the unanimity which is required to place on the
agenda an item relating to the area covered by Article 1 of
the Agreement, in which those States do not participate.

at

Article 7

The working documents for the Mixed Committee shall be
drawn up in the languages of the Council, unless the Mixed
Committee unanimously decides otherwise.

Article 8

Minutes of each meeting of the Mixed Committee at ministerial
level shall be drawn up by the General Secretariat of
the
Council, under
the Chairman, and
the responsibility of
forwarded to the delegations.

The minutes shall, as a general rule, indicate in respect of each
item on the agenda:

(cid:151) the documents submitted to the Mixed Committee,

(cid:151) the conclusions and decisions

reached by the Mixed

Committee,

(cid:151) the statements whose entry is requested by a delegation.

Any delegation may request that more details be inserted in the
minutes regarding any item on the agenda.

The minutes shall be adopted unanimously by the Mixed
Committee. The Mixed Committee may use
a written
procedure.

Article 9

Notifications made by the President in accordance with these
Rules of Procedure shall be addressed to the missions of Iceland
and Norway to the European Union, to the representations of
the Member States of
the European Union and to the
Commission.

Correspondence to the Mixed Committee shall be sent to its
the
President, at
Council
la
Loi/Wetstraat 175, B-1048 Brussels).

the General Secretariat of
the European Union, Rue de

the address of

(Council of

Article 10

The detailed arrangements for handling requests by the public
to the Mixed Committee for access to its documents shall be
identical to those which the Council has adopted in respect of
its own documents.

Article 11

The secretariat of the Mixed Committee shall be provided by
the General Secretariat of the Council.

Article 12

The deliberations of the Mixed Committee shall be confidential,
unless the Mixed Committee decides otherwise.

The rules of the Council on measures for the protection of
classified information applicable to the General Secretariat of
the Council shall also apply to the protection of classified
information to be used by the Mixed Committee.

Article 13

Where the Mixed Committee has been notified on the basis of
the provisions of Article 8(4) of the Agreement, any decision
by the Mixed Committee to continue the Agreement shall
require unanimity.

the

termination of

Where
from
non-acceptance of an act or a measure which does not apply
to Ireland and/or the United Kingdom, their representatives
may not oppose unanimity.

the Agreement

results

Article 14

Where the Mixed Committee has been notified of a dispute in
accordance with the provisions of Article 11 of the Agreement,
the dispute shall be placed on the provisional agenda for the
Mixed Committee at ministerial level.

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Decisions by the Mixed Committee on settlement of disputes
shall be taken unanimously.

Article 16

This Decision shall take effect on the date of its adoption.

Where the settlement of a dispute relates to the interpretation
or application of a provision which does not apply to Ireland
and/or the United Kingdom,
their representatives may not
oppose unanimity.

Article 15

Article 17

This Decision shall be published in the Official Journal of the
European Communities. Iceland and Norway shall be responsible
for its official publication in their respective countries.

the Mixed Committee relating to procedural
Decisions of
questions,
for which these Rules of
Procedure require unanimity, shall be taken by a majority of
its delegations.

except

those

for

Amendments to these Rules of Procedure shall be adopted
unanimously by the Mixed Committee at ministerial level.

Done at Brussels, 29 June 1999.

For the Mixed Committee

The Chairman

O. SCHILY

1. Joint statement by all members of the Mixed Committee in respect of Article 4 of the Rules of

Procedure:

(cid:145)If the Council of the European Union intends to take a decision referred to in Article 8(1) of the
Agreement relating to the adoption of new binding acts or measures which will deviate in substance
from a common view of the Mixed Committee relating to the same acts or measures, the Mixed
Committee shall, as a general rule, be convened prior to such decision in order to discuss, in accordance
with Article 4 of the Agreement the foreseen changes.(cid:146)

2. Joint statement by all members of the Mixed Committee in respect of Article 6(2) of the Rules

of Procedure:

(cid:145)It is the common understanding of the members of the Mixed Committee that no objection will be
raised concerning the adoption of the agenda in respect of items which fall within the scope of the
Agreement.(cid:146)