Decision No 1/99 of the Joint Committee established under the Agreement between the European Coal and Steel Community and the Republic of Turkey on trade in products covered by the Treaty establishing the European Coal and Steel Community of 23 February 1999 as regards the adoption of the rules of procedure of the ECSC- Turkey Joint Committee
Date: 1999-02-23
Institutions: ECSC–Turkey Joint Committee
Subjects: Türkiye, agreement (EU), joint committee (EU), rules of procedure

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Official Journal of the European Communities

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II

(Acts whose publication is not obligatory)

COMMISSION

DECISION No 1/99 OF THE JOINT COMMITTEE ESTABLISHED UNDER
THE AGREEMENT BETWEEN THE EUROPEAN COAL AND STEEL
COMMUNITY AND THE REPUBLIC OF TURKEY ON TRADE IN PROD-
UCTS COVERED BY THE TREATY ESTABLISHING THE EUROPEAN COAL
AND STEEL COMMUNITY

as regards the adoption of the rules of procedure of the ECSC-Turkey Joint
Committee

of 23 February 1999

(1999/192/ECSC)

THE JOINT COMMITTEE,

Having regard to the Agreement between the European
Coal and Steel Community and the Republic of Turkey
on trade in products covered by the Treaty establishing
the European Coal and Steel Community, and in par-
ticular Articles 14, paragraph 3 thereof, and 19,

HAS DECIDED AS FOLLOWS:

Article 1

Membership

1.
The Contracting Parties shall designate their repre-
sentatives in the ECSC-Turkey Joint Committee, herein-
after referred to as the ‘Committee'. A member of the
Committee who is prevented from attending a meeting
may arrange to be represented.

The representatives thus designated may be accom-
2.
panied by officials who assist them. The number of such
officials may be decided upon by the Committee. The
Committee may decide to invite other persons to attend
its meetings as observers.

3. Meetings of
unless the Committee decides otherwise.

the Committee shall not be public

Article 2

Offices

1.
The office of chairman of the Committee shall be
held alternately, for a period of a year, by the repres-
entative of the Community, i.e. the Commission of the
European Communities, and the representative of the
Republic of Turkey. The first period shall begin on the
date of the first Committee meeting.

All secretarial functions for the Committee shall fall

2.
within the responsibility of the Chairman-in-office.

3.
A representative of the Commission of the European
Communities and a representative nominated by Turkey
shall act jointly as the Secretaries of the Committee.

Article 3

Meetings

1.
The Committee shall meet once a year. In urgent
circumstances, the Contracting Parties may hold extra-
ordinary sessions. Requests by either of the Parties for
such meetings shall be addressed to the Chairman-in-
office. The Chairman shall convene a meeting of the
Committee within ten days of receipt of a request for an
extraordinary meeting, unless otherwise agreed with the
requesting Contracting Party.

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The Chairman shall draw up a provisional agenda
2.
for each meeting. The invitation to the meeting and the
provisional agenda shall be forwarded to the addressees
referred to in Article 9 not later than seven days before
the meeting. The provisional agenda shall be accom-
panied by all necessary working documents.

3.
The time limit laid down in paragraph 2 shall not
apply with regard to urgent meetings convened in accord-
ance with paragraph 1.

4.
The agenda shall be adopted by the Committee at
the beginning of each meeting. The Committee may
decide to include in the agenda an item that does not
appear on the provisional agenda. An item for which a
meeting has been requested in accordance with paragraph
1 must be entered on the agenda.

Unless otherwise agreed by the Parties, each session of the
Committee shall be held alternately in Brussels and
Ankara at a date agreed by both Parties.

Article 4

Expenses

The Community and the Republic of Turkey shall
1.
each defray the expenses they incur by reason of their
participation in the meetings of the Committee, both
with regard to staff, travel and subsistence expenditure
and to postal and telecommunications expenditure.

Expenditure in connection with interpreting at
2.
meetings,
translation and reproduction of documents
shall be borne by the Community, with the exception of
expenditure in connection with interpretation or transla-
tion into or from Turkish, which shall be borne by the
Republic of Turkey.

3. Other expenditure relating to the material organ-
isation of meetings shall be borne by the Party that hosts
the meeting.

Article 5

Written procedures

In urgent cases, the Committee may adopt decisions or
recommendations by written procedure.

Article 6

Minutes

1. Draft minutes of each meeting of the Committee
shall be drawn up by the two Secretaries under the Chair-
man’s responsibility within three days of the meeting.

— documents submitted to the Committee,
— statements, the entry of which has been requested by

a Contracting Party,

— the decisions and recommendations taken, the state-
ments agreed upon and the conclusions adopted by
the Committee.

The text of decisions and recommendations adopted

3.
by the Committee shall be annexed to the minutes.

4.
The draft minutes
Committee for approval.

shall be submitted to the

The adopted minutes

shall be signed by the
5.
Chairman-in-office at the time of their adoption and by
the two Secretaries of
the Committee and shall be
forwarded to the addresses referred to in Article 9.

Article 7

Acts

1.
Committee Acts shall be adopted by common agree-
ment and signed by the Chairman-in-office at the time of
their
the
adoption and by the two secretaries of
Committee.

2.
Committee decisions and recommendations shall be
entitled ‘Decision' or ‘Recommendation', followed by a
serial number, by the date of their adoption and by a
reference to their subject matter.

3.
Copies of all decisions and recommendations shall
be forwarded by the Chairman to the addresses referred to
in Article 9.

Each Party may decide on the publication of de-
4.
cisions and recommendations of the Committee in its
respective official publication.

Article 8

Languages

shall be
Committee decisions and recommendations
adopted in the official languages of the Community and
in Turkish.

Article 9

Addresses

All decisions and recommendations made by the
1.
Committee in accordance with these Rules of Procedure
shall also be addressed to the Commission of the Euro-
pean Communities, the Permanent Representations of the
Member States to the European Union and to the Per-
manent Representation of Turkey to the European Union.

The minutes shall, as a general rule,

2.
respect of each item on the agenda:

indicate in

2.
for
Correspondence
addressed to its Chairman.

the Committee

shall be

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Article 10

Subordinate bodies

The Committee may decide to set up permanent and/or
temporary sub-committees or working groups as
it
considers necessary to assist it in accomplishing its tasks
pursuant to such rules and procedures as the Committee
shall lay down. The sub-committees and working groups
shall report to the Committee.

Article 11

Contact Group

1.
The Contact Group established under Article 19 of
the Agreement between the European Coal and Steel
Community and the Republic of Turkey on trade in
products covered by the ECSC Treaty shall be composed
of representatives of both Parties. If both Parties agree
that it would be appropriate, representatives of the coal
and steel industries shall be invited to meet in parallel to
the Contact Group and to report to it on the result of
their discussions.

2.
The chairmanship of the Contact Group shall be
held alternately by a representative of the Commission of
the European Communities and a representative of
Turkey.

3.
Unless either Party requests that they take place
within the Committee, discussions on matters arising out

of the functioning of the Agreement shall initially take
place within the Contact Group.

4.

The Contact Group shall report to the Committee.

The Contact Group shall meet at least once a year,

5.
alternately on the territories of each Party.

Article 12

Confidentiality

Without prejudice to other applicable provisions,
the
work of the Committee and the Contact Group shall be
covered by the obligation of professional secrecy, except
insofar as the Committee decides otherwise.

Article 13

This Decision shall take effect on the date of its adoption.

Article 14

This Decision shall be published in the Official Journal
of the European Communities.

Done at Brussels, 23 February 1999.

By the ECSC-Turkey Joint Committee

The Chairman

Salvatore SALERNO