Commission Regulation (EC) No 502/1999 of 12 February 1999 amending Regulation (EEC) No 2454/93 laying down provisions for the implementation of Council Regulation (EEC) No 2913/92 establishing the Community Customs Code
Date: 1999-02-12
Institutions: European Commission
Subjects: customs territory (EU), customs union, legal code, simplification of formalities

12.3.1999

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I

(Acts  whose  publication  is  obligatory)

COMMISSION  REGULATION  (EC)  No  502/1999

of  12  February  1999

amending  Regulation  (EEC)  No  2454/93  laying  down  provisions  for  the  implementation  of
Council  Regulation  (EEC)  No  2913/92  establishing  the  Community  Customs  Code

THE  COMMISSION  OF  THE  EUROPEAN  COMMUNITIES,

Having  regard  to  the  Treaty  establishing  the  European
Community,

the  Internal  Market  Council,  at  its  meeting  on  23
November  1995 (5);  the  need  for  computerisation
was  recognised  in  Decision  No  210/97/EC  of  the
European  Parliament  and  of  the  Council  of  19
December 1996 adopting an action programme for
customs  in  the  Community  (Customs  2000) (6);

Having  regard  to  the  Council  Regulation  (EEC)  No
2913/92 of 12 October 1992 establishing the Community
Customs  Code (1),  as 
last  amended  by  European
Parliament  and  Council  Regulation  (EC)  No  82/97 (2)
and  in  particular  Article  249  thereof,

(5)  Whereas  computerisation  was 

further  recom-
mended  by  the  European  Parliament’s  Temporary
Committee  of  Inquiry  into  the  Community  Transit
System (7)  and  by  the  Commission  in  its  action
plan  for  transit  in  Europe (8);

(1)  Whereas  Commission  Regulation 

(EEC)  No
2454/93 (3),  as  last  amended  by  Regulation  (EC)
No  46/1999 (4)  lays  down  provisions  for  the
implementation  of  Regulation  (EEC)  No  2913/92;

(2)  Whereas difficulties during recent years throughout
the transit procedures have caused, and continue to
cause,  significant  losses  for  the  budgets  of  the
Member  States  and  Community’s  own  resources
and  represent  a  permanent  threat  to  European
trade  and  economic  operators;

(3)  Whereas  modernisation  of  transit  procedures  is
therefore  considered  to  be  necessary  and  their
computerisation  represents  a  significant  element  in
modernisation;

(6)  Whereas  the  introduction  of  new  computerised
the  use  of  modern
procedures  based  on 
information 
electronic  data
interchange  (EDI)  requires  the  adaptation  of  legal
provisions  to  answer  the  procedural,  technical,
security-linked  and  legal  certainty  needs;

technology  and 

(7)  Whereas 

the 

technical,
implementation 
procedural  and  physical  security  measures  is  of
vital importance to achieve and maintain a reliable
and  secure  operation  of  computerised  transit
system;

of 

(4)  Whereas  a  Council  resolution  with  regard  to  the
computerisation of customs transit was adopted by

(8)  Whereas  the  European  Parliament  and  Council
have  adopted  on  24  October  1995  Directive

(1)  OJ  L  302,  19.10.1992,  p.  1.
(2)  OJ  L  17,  21.1.1997,  p.  1.
(3)  OJ  L  253,  11.10.1993,  p.  1.
(4)  OJ  L  10,  15.1.1999,  p.  1.

(5)  OJ  C  327,  7.12.1995,  p.  2.
(6)  OJ  L  33,  4.2.1997,  p.  24.
(7)  Final  Report  (PE  220.895/fin.),  20.2.1997.
(8)  OJ  C  176,  10.6.1997,  p.  3.

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95/46/EC (1)  on  the  protection  of  individuals  with
regard  to  the  processing  of  personal  data  and  on
the  free  movement  of  such  data;

(5)  The  following  Articles  350a  to  350d  are  inserted:

‘Article  350a

(9)  Whereas, 

the 

implementation 

new
computerised  transit  system  in  different  functional
phases requires a legal framework to be established
according  to  this  development;

of 

a 

(10)  Whereas 

the  measures  provided 

this
Regulation  are  in  accordance  with  the  opinion  of
the  Customs  Code  Committee,

for  by 

1. Where  the  transit  declaration  is  processed  at  the
office  of  departure  by  computer  systems  the  T1
transit
document 
accompanying document as specified in Article 350c,
first  paragraph.

replaced  by 

shall  be 

the 

HAS  ADOPTED  THIS  REGULATION:

In  the  case  referred  to  in  paragraph  1  the  office
2.
of  departure  shall  retain 
the  declaration  and
communicate  the  release  by  providing  the  transit
accompanying  document  to  the  principal.  In  this
case  Article  249  and  Article  348(2)  shall  not  apply.

Article  1

Article  350b

Regulation  (EEC)  No  2454/93  is  hereby  amended  as
follows:

(1)  In  Article  341  the  following  paragraph  1a 

is

inserted:

‘1a. Under the conditions and in the manner which
they  shall  determine,  and  with  due  regard  to  the
principles  laid  down  by  customs  rules,  the  customs
authorities may allow the declaration or some of the
particulars  thereof  to  be  lodged  using  discs  or
magnetic tapes, or by the exchanging of information
in  coded
by  similar  means,  where  appropriate 
form.’

(2)  Article  345(2)  is  replaced  by  the  following:

‘2. The loading list shall be produced in the number
of  copies  required  by  the  customs  authorities.’

(3)  Article  346(2)  is  replaced  by  the  following:

1. Where  provisions  in  this  Title  refer  to  any
copies,  declarations  or  documents  meaning  a  T1
document  accompanying 
in
Community  transit,  these  provisions  shall  apply
mutatis  mutandis 
to  the  transit  accompanying
document.

consignment 

the 

2. Where  a  reference  is  made  to  more  than  one
copy  of  the  document  the  customs  authorities  shall
provide 
transit
the 
accompanying  document,  where  appropriate.

the  additional  copies  of 

Article  350c

transit  accompanying  document 

shall
1. The 
conform  to  the  specimen  and  particulars  in  Annex
45a.

2. The transit accompanying document shall not be
modified nor shall any addition or deletion be made
thereto  unless  otherwise  specified  in  this  regulation.

‘2. The  T1  declaration  shall  be  produced  at  the
office  of  departure  in  the  number  of  copies  required
by  the  customs  authorities.’

Article  350d

(4)  Article  350(1)  is  replaced  by  the  following:

‘1. The  goods  shall  be  transported  together  with
the  T1  document  issued  by  the  customs  office  of
departure.  Where  authorised,  the  document  may  be
printed  from  the  principal’s  computer  system.’

(1)  OJ  L  281,  23.11.1995,  p.  31.

1. Where  appropriate  the  transit  accompanying
document  shall  be  supplemented  by  a  list  of  items
the  specimen  and  particulars  of  which  are  in  Annex
45b  or  by  a  loading  list.

2. A  loading  list  or  a  list  of  items  referred  to  in  a
transit  accompanying  document  shall  form  an
integral part thereof and shall not be separated from
that  document.’

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(6)  Article  373(2)  is  replaced  by  the  following:

Article  388b

‘2. The  guarantee  referred  to  in  paragraph  1  may
lodged  with  the  office  of
be  a  cash  deposit 
departure. In that case, it shall be returned when the
external  Community  transit  procedure  is  discharged
at  the  office  of  departure.’

(7)  Article  374  is  replaced  by  the  following:

‘Article  374

The  guarantor  shall  be  released  from  his  obligations
as provided for in Article 199(1) of the Code and in
addition  he  shall  be  released  from  his  obligations
upon expiry of a period of 12 months from the date
of  registration  of  the  T1  declaration  where  he  has
not  been  advised  by  the  customs  authorities  of  the
Member  State  of  departure  of  the  non-discharge  of
the  external  Community  transit  procedure.

Where,  within  the  period  provided  for  in  the  first
subparagraph, the guarantor has been advised by the
customs  authorities  of  the  non-discharge  of  the
external  Community  transit  procedure,  he  shall,  in
addition, be notified that he is or may be required to
pay  the  amounts  for  which  he  is  liable  in  respect  of
the  Community  transit  operation  in  question.  This
notification  shall  reach  the  guarantor  not  later  than
three  years  after  the  date  of  registration  of  the  T1
declaration.  Where  no  such  notification  has  been
made  before  the  expiry  of  that  time  limit,  the
guarantor  shall 
likewise  be  released  from  his
obligations.’

(8)  The  following  text  is  added  after  Article  388:

‘CHAPTER  6a

Additional  provisions  applicable  where  transit  data  is
exchanged  using  information  technology  and  computer
networks  between  customs  authorities

The  provisions  of  this  Chapter  shall  not  apply  to:

(a)  transport  of  goods  by  rail  in  accordance  with

Article  413  to  441;

(b) transport  of  goods  by  air  in  accordance  with

Article  444;

(c)  transport  of  goods  by  sea,  where  simplified
procedures are applied in accordance with Article
448;  and

(d) transport  of  goods  by  pipeline.

S e c t i o n   2

Security

Article  388c

to 

security 

In  addition 

requirements
the 
1.
presented  in  Article  4a(2)  the  customs  authorities
shall  establish  and  maintain  adequate  security
arrangements  for  the  effective,  reliable  and  secure
operation  of  the  complete  transit  system.

recorded 

indicating 

the  purpose  of 

2. To  ensure  the  abovementioned  level  of  security
each  input,  modification  and  deletion  of  data  shall
such
be 
processing,  its  time  and  the  person  initiating  the
processing.  In  addition  to  that  the  original  data  or
any  data  which  was  subject  to  such  processing  shall
be maintained for a period of at least three calendar
years  from  the  end  of  the  year  to  which  such  data
refers,  or  for  a 
if  so  defined
elsewhere.

longer  period 

S e c t i o n   1

Scope

Article  388a

3. The  customs  authorities  shall  monitor 
security regularly.

the

4. The  customs  authorities  concerned  shall  inform
each  other  of  all  suspected  breaches  of  security.

1. Without  prejudice  to  special  circumstances  and
to  the  provisions  of  this  Title  concerning  the
Community 
transit  procedure,  which,  where
appropriate,  shall  apply  mutatis  mutandis,  the
exchange 
customs
authorities described in this Chapter shall take place
using 
computer
networks.

information 

information 

technology 

between 

and 

of 

S e c t i o n   3

Transit  declaration

Article  338d

2. The  provisions  of  this  Chapter  shall  apply  only
to  the  external  and  internal  Community  transit
procedure.

1. By  way  of  derogation  from  Article  222(1)  a
transit  declaration  made  using  a  data-processing

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technique,  as  defined 
in  Article  4a(1)(a),  shall
conform  to  the  structure  and  particulars  in  Annexes
37a  and  37b.

2. Without  prejudice  to  paragraph  1  where  the
transit  declaration  is  made  in  accordance  with
Article  388f,  Articles  222  to  224  shall  apply.

Article  388e

Under  the  conditions  and  in  the  manner  they  shall
determine, and with due regard to the principles laid
down by customs rules, the customs authorities may
allow  loading  lists  to  be  used  as  the  descriptive  part
of 
a
data-processing  technique.

transit  declaration  made  using 

the 

S e c t i o n   4

Authorised  consignors

Article  388f

1. By  way  of  derogation  from  Article  398,  the
authorised consignor shall lodge a transit declaration
with  the  office  of  departure  before  the  intended
release  of  the  goods.

2. The  authorisation  may  be  granted  only  to  a
person who, in addition to the conditions laid down
in  Article  399,  lodges  his  transit  declarations  and
communicates  with  customs  authorities  using  a
data-processing  technique.

Article  388i

shall 

retain 

1. By  way  of  derogation  from  Article  356(2)  the
office  of  destination 
transit
accompanying  document  and  shall  communicate  the
arrival  to  the  office  of  departure  immediately  using
the  message  specified  in  Annexes  37a  and  37b,  and,
without  delay,  shall  forward  the  control  results  to
the office of departure as soon as these are available
using  the  message  specified  in  the  same  Annexes.

the 

2. The  communication  of  the  arrival  to  the  office
departure may not be used as proof of the regularity
of  a  transit  operation.

Article  388j

Where  transit  data  is  exchanged  using  information
technology  and  networks  between  the  office  of
departure  and  the  office  of  destination,  the  control
of  the  goods  shall  be  carried  out  using  the
communication received from the office of departure
as  a  basis  for  such  control.’

(9)  Annex 37a, as shown in Annex I to this Regulation,

is  inserted.

(10) Annex 37b, as shown in Annex II to this Regulation,

is  inserted.

(1)  Annex  38a,  as  shown 
Regulation,  is  inserted.

in  Annex 

III 

to 

this

(2)  Annex  45a,  as  shown 
Regulation,  is  inserted.

in  Annex 

IV  to  this

Article  388g

(13) Annex  45b,  as  shown 
Regulation,  is  inserted.

in  Annex  V 

to 

this

By  way  of  derogation  from  Article  400(b)  the
authorisation  shall  specify  in  particular  the  period
within  which  the  authorised  consignor  shall  lodge  a
declaration  in  order  that  the  customs  authorities
may carry out necessary controls before the intended
release  of  the  goods.

S e c t i o n   5

Operation  of  the  procedure

Article  388h

Article  2

This Regulation shall enter into force on the seventh day
following  its  publication  in  the  Official  Journal  of  the
European  Communities.

It  shall  apply  from  31  March  1999.  However  the
provisions  of  Article  350a,  first  paragraph  Commission
Regulation  (EEC)  No  2454/93,  shall  be  applied  at  office
of  departure  at  the  latest  when  the  computerised  transit
system  is  implemented  at  this  office.

The office of departure shall, at the latest on release
of  the  goods,  notify  the  transit  movement  to  the
declared  office  of  destination,  using  the  message
specified  in  Annexes  37a  and  37b.

The  authorisations  granted  in  accordance  with  Article
398  that  are  valid  at  the  time  of  entry  into  force  of  this
Regulation,  shall  comply  with  the  requirements  of
Articles  388f  and  388g  at  the  latest  by  31  March  2004.

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This  Regulation  shall  be  binding  in  its  entirety  and  directly  applicable  in  all  Member
States.

Done  at  Brussels,  12  February  1999.

For  the  Commission

Mario  MONTI

Member  of  the  Commission

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ANNEX  I

‘ANNEX  37a

EXPLANATORY  NOTE  CONCERNING  THE  MESSAGES  PRESENTED  IN  ANNEX  37b  AND  RULES
AND  CONDITIONS  APPLICABLE  TO  THE  MESSAGE  DATA

TITLE  I

Introduction

This  Title  describes  the  structure  of  the  IE  (information  exchange),  i.e.  the  model  used  to  describe  the
content  of  the  information  to  be  exchanged  between  the  competent  authorities  and  between  economic
operators  and  the  competent  authorities  using  information  technology  and  computer  networks.

In  this  model,  IEs  are  organised  into  data  groups  which  contain  data  (attributes).  The  data  (attributes)  are
grouped  together  in  such  a  way  that  they  build  up  coherent  logical  blocks  within  the  scope  of  each  IE.

The  model  allows  to  identify:

—  the characteristics of the data groups belonging to the IE: sequence, number of repetitions, a status value

to  indicate  if  the  data  group  is  mandatory,  optional  or  conditional,

—  the  characteristics  of  the  data  belonging  to  a  data  group:  sequence,  number  of  repetitions,  type,  length

and  a  value  to  indicate  if  the  data  is  mandatory,  optional  or  conditional,

—  data group indentation indicates that the data group may contain not only data but also other groups of

data,

—  the  conditions  applicable  to  data  or  groups  of  data  towards  other  data  or  groups  of  data  in  the  same

IE,

—  the  structure  rules  applicable  to  data  or  groups  of  data,  explaining  how  the  data  or  data  group  in

question  is  used  in  the  IE.

Structure  of  the  IE  (information  exchange)

(cid:113)A

IE15.
(cid:113)B

(cid:113)b E_DEC_DAT
(cid:113)a Declaration  data
(cid:113)a

TRANSIT  OPERATION

GOODS  ITEM

CONTAINERS  (box  31)

(cid:113)d

PACKAGES  (box  31)

TRADER  authorised  consignee  (box  53)

CONTROL  RESULT  (box  D)

GUARANTEE

GUARANTEE  REFERENCE

VALIDITY  LIMITATION

(cid:113)f

(cid:113)c

(cid:113)b 1 ×
99999 ×

(cid:113)c

R

R

99 ×

99 ×

1 ×

1 ×

9 ×

99 ×

99 ×

C

O

O

O

R

C

O

Rule  95

(cid:113)e

Cond  55

Rule  15

Cond  85

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(cid:113)C

TRANSIT  OPERATION
LRN

(cid:113)b

(cid:113)a

Declaration  type  (box  1)

Number  of  loading  lists  (box  4)

Total  number  of  packages  (box  6)

GOODS  ITEM
Declaration  type  (ex  box  1)

(cid:113)f

Country  of  dispatch  (ex  box  15a)

Destination  country  (ex  box  17a)

(cid:113)D

(cid:113)c

R

(cid:113)d

an

(cid:113)e

. .17

R

O

C

C

C

C

an..5

n..5

n..7

a..5

a2

a2

Rule  95

Cond  95
Rule  105

(cid:113)g

Cond  45

Cond  135

Cond  140

CONDITIONS  FOR  IE
C55:

If  “Container”  (box  19)  =  “1”

then 

else 

“CONTAINERS  (box  31)”  =  “R”

“CONTAINERS  (box  31)”  =  “O”

(cid:113)E

RULES  FOR  IE
r11:

When  there  is  only  1  consignee  declared,  the  data  group  “TRADER  consignee  (box  8)”  on
TRANSIT  OPERATION  level  is  used.  The  data  group  “TRADER  consignee  (ex  box  8)”  on
GOODS  ITEM  level  cannot  be  used

The  IE  model  is  divided  into  five  parts:

Explanation

(cid:113)A

(cid:113)B

The  identification  part,  each  IE  is  identified  by:

—  a  unique  number  that  consists  of  the  two  characters  “IE”  followed  by  a  maximum  of  3

digits

(cid:113)a ,
(cid:113)b ,

—  a  name

—  a  unique  reference

(cid:113)c in  a  one  to  one  relationship  with  the  unique  number  of  the  IE;  each  IE  is

prefixed  with  “E_”  (external  domain),  “C_”  (common  domain)  or  “N_”  (internal).

The  structure  part  provides  the  following:

—  the  sequence  of  the  data  groups  in  the  IE,
(cid:113)a ,

—  a  data  group  name

—  a  number  followed  by  the  character  “x”

repeated  in  the  IE,

(cid:113)b indicating  how  many  times  the  data  group  may  be

—  a  value

(cid:113)c indicating  whether  the  data  group  is  (R)equired,  (O)ptional  or  (C)onditional,

—  when  relevant,  a  “box  number”

(cid:113)d representing  the  number  of  the  box  on  the  SAD,

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—  reference  to  the  condition  and/or  rule

(cid:113)e applicable  to  the  data,

—  data  group  indentation 

(cid:113)f

indicates  that  the  data  group  depends  on  lower  indent  data  group.

(cid:113)C

The  “data  group”  detail  part  provides  for  each  data  (attribute)  the  following:

—  the  sequence  of  the  data  within  the  data  group,

—  a  data  group  name

—  the  attribute  name

(cid:113)a ,  the  same  as  in  the  structure  part,
(cid:113)b within  the  data  group,

—  a  value

(cid:113)c indicating  whether  the  data  is  (R)equired,  (O)ptional  or  (C)onditional,

—  the  data  type

—  the  data  length

(cid:113)d :  (a)lphabetic  and/or  (n)umeric,
(cid:113)e (the  optional  two  dots  before  the  length  indicator  mean  that  the  data  has  no
fixed  length,  but  it  can  have  up  to  a  number  of  digits,  as  specified  by  the  length  indicator);  it
must be noted that the data type/data length of fields representing a date is always “n8” in order
to  be  year  2000  compliant  (e.g.  19980220);  also,  a  comma  in  the  data  length  (e.g.  8,6)  means
that the attribute can hold decimals, the digit before the comma indicates the total length of the
attribute,  the  digit  after  the  comma  indicates  the  maximum  number  of  digits  after  the  decimal
point,

—  when  relevant,  a  “box  number”

representing  the  number  of  the  box  on  the  SAD,
(cid:113)g to  the  condition  “Cond”  and/or  to  the  “Rule”  applicable  to  the  data.

—  a  reference

(cid:113)f

(cid:113)D

(cid:113)E

r5:

r7:

r10:

r11:

The  “Condition”  part:

Lists all conditions applicable to the data or data group towards other data or data group included
in  the  IE.  A  condition  expresses  the  dependency  of  an  attribute  or  data  group  on  the  content  of
another attribute or data group within the same IE. The attribute or data group in question can, due
to  the  condition,  be  rendered  (R)equired,  (O)ptional  or  even  “not  be  used”  within  the  IE.

The  “Rule”  part:

Lists all rules applicable to the data or data group, explaining how the data or how the data group
in  question  is  used  in  the  IE.

TITLE  II

Rules  for  IE  (information  exchange)

“Item  No”  (box  32)  is  always  used  even  if  “Items”  (box  5)  =  “1”,  “Item  No”  (box  32)  is  also
“1”.

Each  “Item  No”  (box  32)  is  unique  throughout  the  declaration.

When  there  is  only  1  consignor  declared,  the  data  group  “TRADER  consignor  (box  2)”  on
TRANSIT  OPERATION  level  is  used.  The  data  group  “TRADER  consignor  (ex  box  2)”  on
GOODS  ITEM  level  can/not  be  used.

When  there  is  only  1  consignee  declared,  the  data  group  “TRADER  consignee  (box  8)”  on
TRANSIT  OPERATION  level  is  used.  The  data  group  “TRADER  consignee  (ex  box  8)”  on
GOODS  ITEM  level  cannot  be  used.

12.3.1999

EN

Official  Journal  of  the  European  Communities

L  65/9

r15:

r20:

r26:

r27:

The  data  group  “TRADER  authorised  consignee  (box  53)”  can  be  used  to  indicate  that
simplified  procedure  will  be  used  at  destination.

When the declaration type (box 1 or ex box 1) = “T2” and the movement is issued in a non-EC
country  (identified  by  the  office  of  departure),  the  principal  must  declare  at  least  one  “Previous
document  type”  (box  40)  =  “T2”,  “T2L”,  “T2F”,  “T2LF”,  “T2CIM”,  “T2TIR”  or  “T2ATA”
followed  by  its  reference  in  “Previous  document  reference”.

One of the attributes becomes required in case “PRODUCED. DOCUMENTS/CERTIFICATES”
(box  44)  is  used.

Either  “Additional  information  identification”  or  “Text”  of  the  data  group  “SPECIAL
MENTIONS”  (box  44)  is  required  in  case  “SPECIAL  MENTIONS”  is  used.

r35:

Conditions  “C5”  and  “C6”  cannot  be  checked  in  case  box  26  is  not  used.

r36:

Condition  “C10”  cannot  be  checked  in  case  box  25  is  not  used.

r41:

r60:

“Agreed  location  of  goods”/“Agreed  location  code”,  “Authorised  location  of  goods”  and
“Customs  subplace”  (box  30)  cannot  be  used  at  the  same  time.

When the trader uses commodity codes then he must declare at least four and up to eight digits
of  the  commodity  code.

r75:

“Export  from  EC”  and  “Export  from  country”  cannot  be  used  at  the  same  time.

r79:

r80:

r95:

PREVIOUS 

Only 
DOCUMENTS/CERTIFICATES  that  are  marked  as  “Common” 
“DOCUMENT  TYPE”  will  be  sent  to  destination  by  means  of  the  IE01.

ADMINISTRATIVE 

DOCUMENTS 

and 

PRODUCED
in  the  reference  data

Only the SPECIAL MENTIONS that are marked as “Common” in the reference data will be sent
to  destination  by  means  of  the  IE01.

When box 3 is not used and there is more than one good item declared then “Number of loading
lists”  (box  4)  is  required.

This  attribute  is  to  be  used  when  paper  loading  lists  are  present.

In  case  of  paper  loading  lists  the  following  rules  are  applied:
—  the  required  attribute  “Country  of  dispatch”  (box  15a)  of  the  data  group  TRANSIT

OPERATION  is  set  to  “--”,

—  there  is  only  1  occurrence  of  the  data  group  GOODS  ITEM,  and  where  necessary  the
subdata 
PRODUCED
DOCUMENTS/CERTIFICATES and SPECIAL MENTIONS. All the other subdata groups of
GOODS  ITEM  cannot  be  used,

PREVIOUS  ADMINISTRATIVE  REFERENCES, 

groups 

—  the attribute “Textual description” (box 31) contains references to the attached loading lists,

“Textual_description_LNG”  contains  the  language  code  used  for  those  references.

The  content  of  the  references  can  be:
for  “Declaration  type”  (box  1)  =  “T1”:“See  loading  list(s)”,
for  “Declaration  type”  (box  1)  =  “T2”:“See  loading  list(s)”,
for  “Declaration  type”  (box  1)  =  “T-”:“T1:  See  loading  list(s)  from  . . .  to  . . .”,  “T2:  See
loading  list(s)  from  . . .  to  . . .”,

—  the  attribute  “Item  number”  (box  32)  is  filled  in  with  “--”,
—  all  the  other  attributes  of  the  data  group  GOODS  ITEM  cannot  be  used.

L  65/10

EN

Official  Journal  of  the  European  Communities

12.3.1999

r100:

r105:

r143:

r150:

The attribute is used as the basic language to be used in any further communication between the
trader  at  departure  and  the  customs  system.  If  the  trader  does  not  use  this  attribute  then  the
customs  system  will  use  the  default  language  of  the  office  of  departure.

The total number of packages is equal to the sum of all “Number of packages” + all “Number of
pieces” + a value of “1” for each declared “bulk”. This control is not possible when “Number of
loading  lists”  (box  4)  is  used.

The data in the IE corresponds always to the current (latest) version of the TRANSIT operation
data.  This  means  that  it  contains  the  amended  declaration  data  (if  any)  and/or  the  revised
declaration  data  after  a  control  (if  any)  and  completed  with  the  departure  control  results.

The  attribute  “Corrected  value”  of  the  data  group  “RESULTS  OF  CONTROL”  is  linked  with
each  single  attribute  that  can  be  subject  of  a  control  and  therefore  it  must  reflect  the  same
characteristics  of  the  original  message  attribute.

r155:

The  data  group  SGI  CODES  must  be  present  in  case  the  declaration  contains  sensitive  goods.

r156:

A  “Sensitive  quantity”  is  always  required  when  the  movement  contains  sensitive  goods  (see  also
rule  155).

The “Sensitive goods code” is not always required when the movement contains sensitive goods.
If  the  HS6  commodity  code  (box  33)  is  enough  to  uniquely  identify  a  sensitive  good  then  the
“Sensitive  goods  code”  is  not  required.  If  the  HS6  commodity  code  (box  33)  is  not  enough  to
uniquely  identify  a  sensitive  good  then  the  “Sensitive  goods  code”  becomes  required.

r160:

The data group CONTROL RESULTS must be present in case the declaration is submitted under
simplified procedure.

r165:

The  data  group  SEALS  INFO  must  be  present  in  case  the  declaration  is  submitted  under
simplified  procedure,  the  authorisation  of  which  foresees  the  use  of  seals.

r190:

Either  “New  transport  means  identity”  and  “New  transport  means  nationality”  or  “New
container  number”,  or  both  must  be  used  when  “TRANSHIPMENT”  occurred.

r210:

r217:

The IE transmits to the office of departure the relevant AAR information received from the office
of departure associating to each single attribute, when the case occurs, the data group “RESULTS
OF  CONTROL”.

All “Incidents” occurred are transmitted to the office of departure. Only those “Transhipments”
marked “not yet sent” (i. e. flag “Already in the system” in a message of arrival notification or a
new  box  created  for  this  purpose  on  the  TRANSIT  ACCOMPANYING  DOCUMENT)  are
transmitted  to  the  office  of  departure.

r230:

This  attribute  is  used  as  a  flag,  its  value  can  be  either  “0”  (“no”)  or  “1”  (“yes”).

r231:

The value of this attribute must be one of the 22 countries for transit without the 15 countries of
the  EC.

r325:

When  there  are  already  seals  identified  in  the  AAR  and/or  arrival  notification  then  “State  of
seals”  is  required.

r355:

Only  “GOODS  ITEMS”  showing  discrepancies  are  sent  back  to  the  office  of  departure.

r470:

The  IE15  allows  the  usage  of  commodity  codes  up  to  eight  digits  (national),  however  only  the
first  six  digits  are  sent  to  destination  with  the  AAR  (international).

r700:

This  information  is  not  required  when  goods  of  different  type  covered  by  the  same  declaration
are packed together in such a way that it is impossible to determine the gross mass of each type
of  goods.

12.3.1999

EN

Official  Journal  of  the  European  Communities

L  65/11

TITLE  III

Conditions  for  IE  (information  exchange)

C1: 

If  “Country  of  destination”  (box  17a)  on  transit  operation  level  contains  a  “country”  as  defined  in
the  Convention  on  a  common  transit  procedure

then 

else 

TRADER  consignee  (box  8)  =  “R”

TRADER  consignee  (box  8)  =  “O”.

C2: 

If “Country of destination” (ex box 17a) on GOODS ITEM level contains a “country” as mentioned
in  C1

then 

else 

TRADER  consignee  (ex  box  8)  =  “R”

TRADER  consignee  (ex  box  8)  =  “O”.

C5: 

If  first  digit  of  “Inland  mode  of  transport”  (box  26)  =  “5”  or  “7”

then 

Identity  at  departure  (box  18)  cannot  be  used.

C6: 

If  first  digit  of  “Inland  mode  of  transport”  (box  26)  =  “2”,  “5”  or  “7”

then 

“Nationality  at  departure”  (box  18)  cannot  be  used.

C10: 

If  first  digit  of  “Transport  mode  at  the  border”  (box  25)  =  “2”,  “5”  or  “7”

then 

else 

“Nationality  crossing  border”  (box  21)  =  “O”

“Nationality  crossing  border”  (box  21)  =  “R”.

C15: 

If  SGI  CODES  is  used

then 

else 

“Commodity  code”  (box  33)  =  “R”

“Commodity  code”  (box  33)  =  “O”.

C30: 

If there are different contracting parties declared for departure (identified by the office of departure,
box  C)  and  destination  (identified  by  the  office  of  destination,  box  53)

then 

else 

at  least  one  “CUSTOMS  OFFICE  of  transit”  (box  51)  =  “R”

“CUSTOMS  OFFICE  of  transit”  (box  51)  =  “O”.

C35: 

If “Declaration type” (box 1) or “Declaration type” (ex box 1) = “T2” and “Country of dispatch”,
identified by the first two digits of the “CUSTOMS OFFICE of departure reference number” (box C)
=  is  an  EFTA  country

then 

else 

“PREVIOUS  ADMINISTRATIVE  REFERENCES”  =  “R”

“PREVIOUS  ADMINISTRATIVE  REFERENCES”  =  “O”.

C45: 

If  “Declaration  type”  (box  1)  =  “T-”

then 

else 

“Declaration  type”  (ex  box  1)  =  “R”

“Declaration  type”  (ex  box  1)  cannot  be  used.

C50: 

If  “TIN”  (box  50)  is  used

then 

all  attributes  of  name  and  address  (NAD)  (box  50)  =  “O”  if  already  known  by  the
system

else 

all  attributes  of  name  and  address  (NAD)  (box  50)  =  “R”.

C55: 

If  “Container”  (box  19)  =  “1”

then 

else 

“CONTAINERS  (box  31)”  =  “R”

“CONTAINERS  (box  31)”  =  “O”.

L  65/12

EN

Official  Journal  of  the  European  Communities

12.3.1999

C60: 

If  “Kind  of  packages”  (box  31)  indicates  “BULK”  (UNECE  rec  21:  “VQ”,  “VG”,  “VL”,  “VY”,
“VR”  or  “VO”

then 

“Marks  and  numbers  of  packages”  (box  31)  =“O”
“Number  of  packages”  (box  31)  cannot  be  used
“Number  of  pieces”  (box  31)  cannot  be  used

else  If  “Kind  of  packages”  (box  31)  indicates  “UNPACKED”  (UNECE  rec  21:  =  “NE”)

then 

else 

“Marks  and  numbers  of  packages”  (box  31)  =  “O”
“Number  of  packages”  cannot  be  used
“Number  of  pieces”  (box  31)  =  “R”

“Marks  and  numbers  of  packages”  (box  31)  =  “R”
“Number  of  packages”  (box  31)  =  “R”
“Number  of  pieces”  (box  31)  cannot  be  used.

C75: 

If  “Additional  information  id”  (box  44)  =  “DG0”  or  “DG1”

then 

else 

“Export  from  EC”  or  “Export  from  country”  (box  44)  =  “R”

“Export  from  EC”  and  “Export  from  country”  (box  44)  cannot  be  used.

C85: 

If  “Guarantee  type”  =  “0”,  “1”,  “4”  or  “9”

then 

else 

“GUARANTEE  REFERENCE”  =  “R”

“GUARANTEE  REFERENCE”  =  “O”.

C86: 

If  “Guarantee  type”  =  “0”,  “1”,  “4”  or  “9”

then 

else 

“Access  code”  =  “R”

“Access  code”  =  “O”.

C90: 

If  first  digit  of  “Control  result  code”  =  “B”

then 

else 

“Waiting  for  discrepancies  resolution”  =  “R”

“Waiting  for  discrepancies  resolution”  =  “O”.

C95: 

If  “Number  of  loading  lists”  (box  4)  is  used

then 

else 

“Total  number  of  packages”  (box  6)  =  “R”

“Total  number  of  packages”  (box  6)  =  “O”.

C99: 

If  corresponding  free  text  field  is  used

then 

else 

“_LNG”  =  “R”

“_LNG”  =  “O”.

(The  language  of  the  address  attributes  is  expressed  by  NAD_LNG)

C100:  If  “CONTROL  RESULT”  (box  D)  is  used

then 

else 

“Authorised  location  of  goods”  =  “O”
“Customs  subplace”  cannot  be  used
“Agreed  location  code”  cannot  be  used
“Agreed  location  of  goods”  cannot  be  used

“Authorised  location  of  goods”  cannot  be  used
“Agreed  location  code”  =  “O”
“Agreed  location  of  goods”  =  “O”
“Customs  subplace”  =  “O”.

C110:  If  “CONTROL  RESULT”  (Simplified  procedure)  is  used

12.3.1999

EN

Official  Journal  of  the  European  Communities

L  65/13

then 

else 

“TIN”  =  “R”

“TIN”  =  “O”.

C125:  If  “Other  guarantee  reference”  is  NOT  used

then 

else 

“GRN”  =  “R”

“GRN”  cannot  be  used.

C130:  If  “GRN”  is  NOT  used

then 

else 

“Other  guarantee  reference”  =  “R”

“Other  guarantee  reference”  cannot  be  used.

C135:  If  only  1  country  of  dispatch  is  declared

then 

else 

“Country  of  dispatch  (box  15a)”  on  TRANSIT  OPERATION  level  =  “R”
“Country  of  dispatch  (ex  box  15a)”  on  GOODS  ITEM  level  cannot  be  used

“Country  of  dispatch  (box  15a)”  on  TRANSIT  OPERATION  level  cannot  be  used
“Country  of  dispatch  (ex  box  15a)”  on  GOODS  ITEM  level  =  “R”.

C140:  If  only  1  country  of  destination  is  declared

then 

else 

“Destination  country  (box  17a)”  on  TRANSIT  OPERATION  level  =  “R”
“Destination  country  (ex  box  17a)”  on  GOODS  ITEM  level  cannot  be  used

“Destination  country  (box  17a)”  on  TRANSIT  OPERATION  level  cannot  be  used
“Destination  country  (ex  box  17a)”  GOODS  ITEM  level  =  “R”.

C185:  If  first  digit  of  “Control  result  code”  =  “A”

and  second  digit  of  “Control  result  code”  =  “1”  or  “2”  (“Satisfactory”  or  “Considered
satisfactory”)

then 

else 

“All  data  groups  and  attributes  marked  with  “Cond  185”  cannot  be  used

“All  data  groups  and  attributes  marked  with  “Cond  185”  =  “R”.’

L  65/14

EN

Official  Journal  of  the  European  Communities

12.3.1999

ANNEX  II

‘ANNEX  37b

STRUCTURED  MESSAGES  AND  DATA  CONTENT  FOR  THE  IE  (INFORMATION  EXCHANGE)

TITLE  I

Structure  and  content  of  the  EDI  transit  declaration

Chapter  I

S t r u c t u r e   o f   t h e   E D I   t r a n s i t   d e c l a r a t i o n

IE15.  Declaration  data  E_DEC_DAT

TRANSIT  OPERATION
TRADER  consignor  (box  2)
TRADER  consignee  (box  8)

GOODS  ITEM

TRADER  consignor  (ex  box  2)

TRADER  consignee  (ex  box  8)

CONTAINERS  (box  31)

PACKAGES  (box  31)

SGI  CODES  (box  31)

PREVIOUS  ADMINISTRATIVE
REFERENCES  (box  40)

PRODUCED
DOCUMENTS/CERTIFICATES  (box  44)

SPECIAL  MENTIONS  (box  44)

CUSTOMS  OFFICE  of  departure  (box  C)

TRADER  principal  (box  50)

REPRESENTATIVE  (box  50)

CUSTOMS  OFFICE  of  transit  (box  51)

CUSTOMS  OFFICE  of  destination  (box  53)

TRADER  authorised  consignee  (box  53)

CONTROL  RESULT  (box  D)

SEALS  INFO  (box  D)

SEALS  ID  (box  D)

GUARANTEE

GUARANTEE  REFERENCE

VALIDITY  LIMITATION  EC

VALIDITY  LIMITATION  NON-EC

1 ×
1 ×
1 ×

99999 ×

1 ×

1 ×

99 ×

99 ×

9 ×

9 ×

99 ×

99 ×

1 ×

1 ×

1 ×

9 ×

1 ×

1 ×

1 ×

1 ×

99 ×

9 ×

99 ×

1 ×

99 ×

R
O
C

R

O

C

C

R

O

C

O

O

R

R

O

C

R

O

O

O

R

R

C

O

O

Rule  10
Rule  11
Cond  1

Rule  95

Rule  10

Rule  11
Cond  2
Cond  55

Rule  155

Cond  35

Cond  30

Rule  15

Rule  160

Rule  165

Cond  85

12.3.1999

EN

Official  Journal  of  the  European  Communities

L  65/15

TRANSIT  OPERATION

LRN

Declaration  type  (box  1)

Number  of  loading  lists  (box  4)

Total  number  of  items  (box  5)

Total  number  of  packages  (box  6)

Country  of  dispatch  (box  15a)
Destination  country  (box  17a)

Identity  at  departure  (box  18)

Identity  at  departure  LNG

Nationality  at  departure  (box  18)

Container  (box  19)

Nationality  crossing  border  (box  21)

Identity  crossing  border  (box  21)

Identity  crossing  border  LNG

Type  of  transport  crossing  border  (box  21)

Transport  mode  at  border  (box  25)

Inland  transport  mode  (box  26)

Loading  place  (box  27)

Agreed  location  code  (box  30)

Agreed  location  of  goods  (box  30)

Agreed  location  of  goods  LNG

Authorised  location  of  goods  (box  30)

Customs  subplace  (box  30)

Total  gross  mass  (box  35)

NCTS  accompanying  document 
code

language

Dialogue  language  indicator  at  departure

Declaration  date  (box  50)

Declaration  place  (box  50)

Declaration  place  LNG

TRADER  consignor

Name  (box  2)

Street  and  number  (box  2)

Country  (box  2)

Postcode  (box  2)

City  (box  2)

NAD  LNG

TIN  (box  2)

Rule  95

Cond  95
Rule  105

Cond  135
Cond  140

Cond  5
Rule  35

Cond  99

Cond  6
Rule  35

Rule  230

Cond  10
Rule  36

Cond  99

Cond  100
Rule  41

Cond  100
Rule  41

Cond  99

Cond  100
Rule  41

Cond  100
Rule  41

Rule  100

R

R

O

R

C

C
C

C

C

C

R

C

O

C

O

O

O

O

C

C

C

C

C

R

R

O

R

R

R

R

R

R

R

R

R

O

an..22

an..5

n..5

n..5

n..7

a2
a2

an..27

a2

a2

n1

a2

an..31

a2

n..2

n..2

n..2

an..17

an..17

an..35

a2

an..17

an..17

n..11,3

a2

a2

n8

an..35

a2

an..35

an..35

a2

an..9

an..35

a2

an..17

L  65/16

EN

Official  Journal  of  the  European  Communities

12.3.1999

TRADER  consignee

Name  (box  8)

Street  and  number  (box  8)

Country  (box  8)

Postcode  (box  8)

City  (box  8)

NAD  LNG

TIN  (box  8)

GOODS  ITEM

Declaration  type  (ex  box  1)

Country  of  dispatch  (ex  box  15a)

Destination  country  (ex  box  17a)

Textual  description  (box  31)

Textual  description  LNG

Item  number  (box  32)

Commodity  code  (box  33)

Gross  mass  (box  35)

Net  mass  (box  38)

TRADER  consignor

Name  (ex  box  2)

Street  and  number  (ex  box  2)

Country  (ex  box  2)

Postcode  (ex  box  2)

City  (ex  box  2)

NAD  LNG

TIN  (ex  box  2)

TRADER  consignee

Name  (ex  box  8)

Street  and  number  (ex  box  8)

Country  (ex  box  8)

Postcode  (ex  box  8)

City  (ex  box  8)

NAD  LNG

TIN  (ex  box  8)

CONTAINERS

Container  numbers  (box  31)

SGI  CODES

Sensitive  goods  code  (box  31)

Sensitive  quantity  (box  31)

PACKAGES

Marks  and  numbers  of  packages  (box  31)

Marks  and  numbers  of  packages  LNG

Kind  of  packages  (box  31)

Number  of  packages  (box  31)

Number  of  pieces  (box  31)

R

R

R

R

R

R

O

C

C

C

R

R

R

C

O

O

R

R

R

R

R

R

O

R

R

R

R

R

R

O

R

O

R

C

C

R

C

C

an..35

an..35

a2

an..9

an..35

a2

an..17

an..5

a2

a2

an..140

a2

n..5

n..8

n..11,3

n..11,3

an..35

an..35

a2

an..9

an..35

a2

an..17

an..35

an..35

a2

an..9

an..35

a2

an..17

an..11

n..2

n..11,3

an..42

a2

a2

n..5

n..5

Cond  45

Cond  135

Cond  140

Rule  5
Rule  7

Cond  15
Rule  60
Rule  470

Rule  700

Rule  156

Cond  60

Cond  99

Cond  60

Cond  60

12.3.1999

EN

Official  Journal  of  the  European  Communities

L  65/17

PREVIOUS  ADMINISTRATIVE  REFERENCES

Previous  document  type  (box  40)

Previous  document  reference  (box  40)

Previous  document  reference  LNG

Complement  of  information  (box  40)

Complement  of  information  LNG

PRODUCED  DOCUMENTS/CERTIFICATES

Document  type  (box  44)

Document  reference  (box  44)

Document  reference  LNG

Complement  of  information  (box  44)

Complement  of  information  LNG

SPECIAL  MENTIONS

Additional  information  identification  (box
44)

Export  from  EC  (box  44)

Export  from  country  (box  44)

Text  (box  44)

Text  LNG

CUSTOMS  OFFICE  of  departure

Reference  number  (box  C)

TRADER  principal

TIN  (box  50)

Name  (box  50)

Street  and  number  (box  50)

Country  (box  50)

Postcode  (box  50)

City  (box  50)

NAD  LNG

REPRESENTATIVE

Name  (box  50)

Representative  capacity  (box  50)

Representative  capacity  LNG

CUSTOMS  OFFICE  of  transit

Reference  number  (box  51)

CUSTOMS  OFFICE  of  destination

Reference  number  (box  53)

TRADER  authorised  consignee

TIN  authorised  consignee  (box  53)

CONTROL  RESULT

Control  result  code  (box  D)

Date  limit  (box  D)

SEALS  INFO

Seals  number  (box  D)

Rule  20

Cond  99

Rule  26

Cond  99

Cond  99
Rule  27

Cond  75
Rule  75

Cond  75
Rule  75

Cond  99

Cond  110

Cond  50

Cond  50

Cond  50

Cond  50

Cond  50

Cond  99

Cond  99

R

R

R

O

C

O

O

C

O

C

O

C

C

O

C

R

C

C

C

C

C

C

C

R

O

C

R

R

R

R

R

R

an..6

an..20

a2

an..26

a2

an..3

an..20

a2

an..26

a2

an..3

a1

a2

an..70

a2

an8

an..17

an..35

an..35

a2

an..9

an..35

a2

an..35

a..35

a2

an8

an8

an..17

an2

n8

n..4

L  65/18

EN

Official  Journal  of  the  European  Communities

12.3.1999

SEALS  ID

Seals  identity  (box  D)

Seals  identity  LNG

GUARANTEE

Guarantee  type  (box  52)

GUARANTEE  REFERENCE

GRN  (box  52)

Other  guarantee  reference  (box  52)

Access  code

VALIDITY  LIMITATION  EC

Not  valid  for  EC  (box  52)

VALIDITY  LIMITATION  NON-EC

Not  valid  for  other  contracting  parties  (box
52)

R

R

R

C

C

C

R

R

an..20

a2

n1

an..24

an..35

an4

n1

a2

Cond  125

Cond  130

Cond  86

Rule  230

Rule  231

Chapter  II

P a r t i c u l a r s   ( d a t a )   o f   t h e   E D I   t r a n s i t   d e c l a r a t i o n

Particulars entered into the different boxes of the SAD document, as defined in Annexes 37 and 38, will be
used for the EDI transit declaration where the formalities are carried out using a data-processing technique
in  association  with,  or  replaced  by  a  code  if  appropriate.

Additional  codes  presented  in  Annex  38a  shall  equally  be  applied.

In box 15 “Country of dispatch/export” and in box 17 “Country of destination” textual information shall
be  replaced  by  the  proper  code.

Additional  data  elements  to  be  inserted  are  as  follows:

—  LRN  —  local  reference  number  nationally  defined  and  allocated  by  the  user  in  agreement  with  the

customs  authorities,  to  identify  each  single  declaration,

—  authorised/agreed  location  of  goods  or  customs  subplace  —  precise  indication  of  the  place  where  the

goods  can  be  examined,  if  appropriate  in  coded  form,

—  LNG  —  language  code  used  to  define  the  language  in  which  the  uncoded  information  in  question  is

given,

—  sensitive  quantity  —  quantity  of  declared  sensitive  goods  according  to  Annex  52,  required  to  perform

the  guarantee  check  and  registration,

—  sensitive goods code — enter the code associated, when the case occurs, to the relevant HS6 commodity

code  of  the  sensitive  goods  listed  in  Annex  52,

—  a  transit  declaration  made  in  accordance  with  Article  388f  shall  include  the  following  information:

(a)  an  indication  “simplified  procedure”  using  the  appropriate  code;

(b) the  identification  measures  applied;  and

(c)  the  period  within  which  the  goods  must  be  presented  at  the  office  of  destination.

12.3.1999

EN

Official  Journal  of  the  European  Communities

L  65/19

Structure  and  content  of  the  anticipated  arrival  message  from  the  office  of  departure  to  the  office  of
destination  (AAR)

TITLE  II

Chapter  I

S t r u c t u r e   o f   t h e   A A R   m e s s a g e

IE01.  AAR  C_AAR_SND

TRANSIT  OPERATION
TRADER  consignor  (box  2)
TRADER  consignee  (box  8)

GOODS  ITEM

TRADER  consignor  (ex  box  2)

TRADER  consignee  (ex  box  8)

CONTAINERS  (box  31)

PACKAGES  (box  31)

SGI  CODES  (box  31)

PREVIOUS  ADMINISTRATIVE
REFERENCES  (box  40)

PRODUCED
DOCUMENTS/CERTIFICATES  (box  44)

SPECIAL  MENTIONS  (box  44)

CUSTOMS  OFFICE  of  departure  (box  C)

TRADER  principal  (box  50)

CUSTOMS  OFFICE  of  destination  (box  53)

TRADER  authorised  consignee  (box  53)

CONTROL  RESULT  (box  D)

SEALS  INFO  (box  D)

SEALS  ID  (box  D)

TRANSIT  OPERATION

MRN

Declaration  type  (box  1)

Number  of  loading  lists  (box  4)

Total  number  of  items  (box  5)

Total  number  of  packages  (box  6)

Country  of  dispatch  (box  15a)

Destination  country  (box  17a)

Identity  at  departure  (box  18)

Identity  at  departure  LNG

Nationality  at  departure  (box  18)

Container  (box  19)

Diversion  prohibited

Declaration  acceptance  date

1 ×
1 ×
1 ×

99999 ×

1 ×

1 ×

99 ×

99 ×

9 ×

9 ×

99 ×

99 ×

1 ×

1 ×

1 ×

1 ×

1 ×

1 ×

99 ×

R

R

O

R

C

C

C

C

C

C

R

R

R

R
O
C

R

O

C

C

R

O

C

O

O

R

R

R

O

R

O

R

an18

an..5

n..5

n..5

n..7

a2

a2

an..27

a2

a2

n1

n1

n8

Rule  143
Rule  10
Rule  11
Cond  1

Rule  95

Rule  10

Rule  11
Cond  2
Cond  55

Rule  155

Cond  35

Rule  15

Rule  95

Cond  95

Cond  135

Cond  140

Cond  5
Rule  35

Cond  99

Cond  6
Rule  35

Rule  230

Rule  230

L  65/20

EN

Official  Journal  of  the  European  Communities

12.3.1999

Issuing  date

Total  gross  mass

NCTS  accompanying  document 
code

language

TRADER  consignor

Name  (box  2)

Street  and  number  (box  2)

Country  (box  2)

Postcode  (box  2)

City  (box  2)

NAD  LNG

TIN  (box  2)

TRADER  consignee

Name  (box  8)

Street  and  number  (box  8)

Country  (box  8)

Postcode  (box  8)

City  (box  8)

NAD  LNG

TIN  (box  8)

GOODS  ITEM

Declaration  type  (ex  box  1)

Country  of  dispatch  (ex  box  15a)

Destination  country  (ex  box  17a)

Textual  description  (box  31)

Textual  description  LNG

Item  number  (box  32)

Commodity  code  (box  33)

Gross  mass  (box  35)

Net  mass  (box  38)

TRADER  consignor

Name  (ex  box  2)

Street  and  number  (ex  box  2)

Country  (ex  box  2)

Postcode  (ex  box  2)

City  (ex  box  2)

NAD  LNG

TIN  (ex  box  2)

TRADER  consignee

Name  (ex  box  8)

Street  and  number  (ex  box  8)

Country  (ex  box  8)

Postcode  (ex  box  8)

City  (ex  box  8)

NAD  LNG

TIN  (ex  box  8)

CONTAINERS

Container  numbers  (box  31)

R

R

R

R

R

R

R

R

R

O

R

R

R

R

R

R

O

C

C

C

R

R

R

C

O

O

R

R

R

R

R

R

O

R

R

R

R

R

R

O

R

n8

n..11,3

a2

an..35

an..35

a2

an..9

an..35

a2

an..17

an..35

an..35

a2

an..9

an..35

a2

an..17

an..5

a2

a2

an..140

a2

n..5

n..6

n..11,3

n..11,3

an..35

an..35

a2

an..9

an..35

a2

an..17

an..35

an..35

a2

an..9

an..35

a2

an..17

an..11

Cond  45

Cond  135

Cond  140

Rule  5
Rule7

Cond  15
Rule  470

12.3.1999

EN

Official  Journal  of  the  European  Communities

L  65/21

SGI  CODES

Sensitive  goods  code  (box  31)

Sensitive  quantity  (box  31)

PACKAGES

Marks  and  numbers  of  packages  (box  31)

Marks  and  numbers  of  packages  LNG

Kind  of  packages  (box  31)

Number  of  packages  (box  31)

Number  of  pieces  (box  31)

PREVIOUS  ADMINISTRATIVE  REFERENCES

Previous  document  type  (box  40)

Previous  document  reference  (box  40)

Previous  document  reference  LNG

Complement  of  information  (box  40)

Complement  of  information  LNG

PRODUCED
DOCUMENTS/CERTIFICATES

Document  type  (box  44)

Document  reference  (box  44)

Document  reference  LNG

Complement  of  information  (box  44)

Complement  of  information  LNG

SPECIAL  MENTIONS

Additional  information  identification  (box
44)

Export  from  EC  (box  44)

Export  from  country  (box  44)

CUSTOMS  OFFICE  of  departure

Reference  number  (box  C)

TRADER  principal

TIN  (box  50)

Name  (box  50)

Street  and  number  (box  50)

Country  (box  50)

Postcode  (box  50)

City  (box  50)

NAD  LNG

CUSTOMS  OFFICE  of  destination

Reference  number  (box  53)

TRADER  authorised  consignee

TIN  authorised  consignee  (box  53)

CONTROL  RESULT

Control  result  code  (box  D)

Date  limit  (box  D)

SEALS  INFO

Seals  number  (box  D)

SEALS  ID

Seals  identity  (box  D)

Seals  identity  LNG

O

R

C

C

R

C

C

R

R

R

O

C

O

O

C

O

C

R

C

C

R

O

R

R

R

R

R

R

R

R

R

R

R

R

R

n..2

n..11,3

Rule  156

an..42

a2

a2

n..5

n..5

an..6

an..20

a2

an..26

a2

an..3

an..20

a2

an..26

a2

Cond  60

Cond  99

Cond  60

Cond  60

Rule  20
Rule  79

Cond  99

Rule  26

Rule  79

Cond  99

Cond  99

an..3

Rule  80

Cond  75
Rule  75

Cond  75
Rule  75

a1

a2

an8

an..17

an..35

an..35

a2

an..9

an..35

a2

an8

an..17

an2

n8

n..4

an..20

a2

L  65/22

EN

Official  Journal  of  the  European  Communities

12.3.1999

Chapter  II

T h e   p a r t i c u l a r s   ( d a t a )   o f   t h e   A A R   m e s s a g e

The  AAR  message  shall  be  based  on  data  derived  from  the  transit  declaration  presented  in  Chapter  I  (as
amended by the trader and/or revised by the competent authorities) and completed using the additional data
presented  below:

—  diversion prohibited — the attribute has to be used as a flag, its value can be either “0” (“no”) or “1”

(“yes”),

—  declaration  acceptance  date  —  state  the  date  when  the  transit  declaration  got  accepted  at  the  office  of

departure,

—  issuing date — state the date when the anticipated arrival record message (AAR) is issued at the office of

departure,

—  movement  reference  number  (MRN).

Field

Content

Field  type

Examples

1

2

3

4

Last  two  digits  of  year  of  formal
acceptance  of  transit  movement  (YY)

Numeric  2

Identifier  of  the  country  from  which
movement  originates.  (ISO  alpha  2
country  code)

Alphabetic  2

97

IT

Unique  identifier  for  transit  movement
per  year  and  country

Alphanumeric  13

9876AB8890123

Check  digit

Alphanumeric  1

5

Fields  1  and  2  as  explained  above.

Field  3  has  to  be  filled  in  with  an  identifier  for  the  transit  transaction.  The  way  that  field  is  used  is
under the responsibility of national administrations but each transit transaction handled during one year
within  the  given  country  must  have  a  unique  number.  National  administrations  that  want  to  have  the
office  reference  number  of  the  customs  authorities  included  in  the  MRN,  could  use  up  to  the  first  six
characters  to  insert  the  national  number  of  the  office.

Field  4  has  to  be  filled  in  with  a  value  that  is  a  check  digit  for  the  whole  MRN.  This  field  allows  to
detect  an  error  when  capturing  the  whole  MRN.

12.3.1999

EN

Official  Journal  of  the  European  Communities

L  65/23

Structure  and  content  of  the  arrival  advice  message  from  the  office  of  destination  to  the  office  of
departure

TITLE  III

Chapter  I

S t r u c t u r e   o f   t h e   a r r i v a l   a d v i c e   m e s s a g e

IE06.  Arrival  advice  C_ARR_ADV

TRANSIT  OPERATION

CUSTOMS  OFFICE  presentation  office

CUSTOMS  OFFICE  of  departure

TRANSIT  OPERATION

MRN

Arrival date

CUSTOMS  OFFICE  presentation  office

Reference  number

CUSTOMS  OFFICE  of  departure

Reference  number

1 ×

1 ×

1 ×

R

R

R

R

R

R

R

an18

n8

an8

an8

T h e   p a r t i c u l a r s   ( d a t a )   o f   t h e   a r r i v a l   a d v i c e   m e s s a g e

Chapter  II

—  MRN  —  movement  reference  number  structured  as  presented  in  Annex  37b,  Title  II,

—  arrival  date  —  state  the  date  when  the  movement  arrived  at  the  office  of  destination,

—  office  reference  number  of  the  customs  authorities  structured  as  presented  in  Annex  38a.

L  65/24

EN

Official  Journal  of  the  European  Communities

12.3.1999

Structure  and  content  of  the  control  results  message  from  the  office  of  destination  to  the  office  of
departure

TITLE  IV

Chapter  I

S t r u c t u r e   o f   t h e   c o n t r o l   r e s u l t s   m e s s a g e

IE  18.  Destination  control  results  (type  A  or  B)  C_DES_CON

TRANSIT  OPERATION
CONTROL  RESULT
GOODS  ITEM

CONTAINERS  (box  31)

PACKAGES  (box  31)

SGI  CODES  (box  31)

PRODUCED
DOCUMENTS/CERTIFICATES  (box  44)

RESULTS  OF  CONTROL

EN  ROUTE  EVENT

INCIDENT

TRANSHIPMENT

NEW  CONTAINERS

NEW  SEALS  INFO  (box  F)

NEW  SEALS  IDENTIFICATION
(box  F)

CUSTOMS  OFFICE  presentation  office

CUSTOMS  OFFICE  of  departure

TRANSIT  OPERATION

MRN

Enquiry  engaged  at  destination

Total  number  of  items  (box  5)

Total  number  of  packages  (box  6)

Identity  at  departure  (box  18)

Identity  at  departure  LNG

Nationality  at  departure  (box  18)

Total  gross  mass  (box  35)

CONTROL  RESULT

Control  date  (box  I)

Control  result  code  (box  I)

State  of  seals  ok

Waiting  for  discrepancies  resolution

1 ×
1 ×
99999 ×

99 ×

99 ×

9 ×

99 ×

1 ×

9 ×

1 ×

1 x

99 x

1 x

99 x

1 x

1 x

R

C

C

C

C

C

C

C

R

R

O

C

R
R
C

C

C

C

C

C

O

O

O

O

O

R

R

R

an18

n1

n..5

n..7

an..27

a2

a2

n..11,3

n8

an2

n1

n1

Cond  185
Rule  355

Cond  185

Cond  185

Cond  185

Cond  185

Cond  185
Rule  210

Rule  217

Cond  185
Rule  230

Cond  185

Cond  185

Cond  185

Cond  99

Cond  185

Cond  185

Rule  230
Rule  325

Cond  90
Rule  230

12.3.1999

EN

Official  Journal  of  the  European  Communities

L  65/25

GOODS  ITEM

Textual  description  (box  31)

Textual  description  LNG

Item  number  (box  32)

Commodity  code  (box  33)

Gross  mass  (box  35)

Net  mass  (box  38)

CONTAINERS

Container  numbers  (box  31)

SGI  CODES

Sensitive  goods  code  (box  31)

Sensitive  quantity  (box  31)

PACKAGES

Marks  and  numbers  of  packages  (box  31)

Marks  and  numbers  of  packages  LNG

Kind  of  packages  (box  31)

Number  of  packages  (box  31)

Number  of  pieces  (box  31)

PRODUCED
DOCUMENTS/CERTIFICATES

Document  type  (box  44)

Document  reference  (box  44)

Document  reference  LNG

Complement  of  information  (box  44)

Complement  of  information  LNG

EN  ROUTE  EVENT

Place

Place  LNG

Country

INCIDENT

Incident  flag

Incident  information  (box  56)

Incident  information  LNG

Endorsement  date  (box  G)

Endorsement  authority  (box  G)

Endorsement  authority  LNG

Endorsement  place  (box  G)

Endorsement  place  LNG

Endorsement  country  (box  G)

TRANSHIPMENT

New  transport  means  identity  (box  55)

New  transport  means  identity  LNG

New  transport  means  nationality  (box  55)

Endorsement  date  (box  F)

Endorsement  authority  (box  F)

Endorsement  authority  LNG

O

C

R

C

O

O

R

O

R

C

C

R

C

C

O

O

C

O

C

R

R

R

R

O

C

O

O

C

O

C

O

O

C

O

O

O

C

an..140

a2

n..5

n..6

n..11,3

n..11,3

an..11

n..2

n..11,3

an..42

a2

a2

n..5

n..5

an..3

an..20

a2

an..26

a2

an..35

a2

a2

n1

an..350

a2

n8

an..35

a2

an..35

a2

a2

an..27

a2

a2

n8

an..35

a2

Cond  99

Cond  15

Cond  60

Cond  99

Cond  60

Cond  60

Rule  26

Cond  99

Cond  99

Rule  230

Cond  99

Cond  99

Cond  99

Rule  190

Cond  99

Rule  190

Cond  99

L  65/26

EN

Official  Journal  of  the  European  Communities

12.3.1999

Endorsement  place  (box  F)

Endorsement  place  LNG

Endorsement  country  (box  F)

NEW  CONTAINERS

New  container  number  (box  55)

NEW  SEALS  INFORMATION

New  seals  number  (box  F)

NEW  SEALS  IDENTIFICATION

New  seals  identity  (box  F)

New  seals  identiy  LNG

RESULTS  OF  CONTROL

Control  indicator

Description

Description  LNG

Corrected  value

CUSTOMS  OFFICE  Presentation  Office

Reference  number

CUSTOMS  OFFICE  of  departure

Reference  number

O

C

O

O

R

R

R

R

O

C

O

R

R

an..35

a2

a2

Cond  99

an..11

Rule  190

n..4

an..20

a2

an2

an..140

a2

xxx

an8

an8

Cond  99

Rule  150

Chapter  II

T h e   p a r t i c u l a r s   ( d a t a )   o f   t h e   c o n t r o l   r e s u l t s   m e s s a g e

The control results message shall be based on the data derived from the anticipated arrival record message
(AAR)  presented  in  Title  II,  Chapter  II.

Additional  data  elements  to  be  inserted  are  as  follows:

—  enquiry  engaged  at  destination,

—  waiting  for  discrepancies  resolution,

—  control  results  code  as  presented  in  Annex  38a,

—  control  data  (box  I),

—  state  of  seals,

—  en  route  event:  indicate  the  place  and  the  country  where  the  event  occurs,

—  incident flag,

—  incident  information  (box  56),

—  incident  information  LNG,

—  endorsement  date  (box  G),

—  endorsement  authority  (box  G),

—  endorsement  authority  LNG,

—  endorsement  place  (box  G),

—  endorsement  place  LNG,

12.3.1999

EN

Official  Journal  of  the  European  Communities

L  65/27

—  endorsement  country  (box  G),

—  new  transport  means  identity  (box  55),

—  new  transport  means  identity  LNG,

—  new  transport  means  nationality  (box  55),

—  new  seals  number  (box  F),

—  new  seals  identity  (box  F),

—  new  seals  identity  LNG,

—  endorsement  date  (box  F),

—  endorsement  authority  (box  F),

—  endorsement  authority  LNG,

—  endorsement  place  (box  F),

—  endorsement  place  LNG,

—  endorsement  country  (box  F),

—  new  container  number  (box  55),

—  control  indicator,

—  description,

—  description  LNG,

—  corrected value.’

L  65/28

EN

Official  Journal  of  the  European  Communities

12.3.1999

ANNEX  III

‘ANNEX  38 a

ADDITIONAL  CODES  FOR  THE  COMPUTERISED  TRANSIT  SYSTEM

COUNTRY  CODES  (CNT)

Field

Content

Field  type

Examples

1

ISO  alpha  two  country  code

Alphabetic  2

IT

The  ISO  alpha  two  country  code  is  used  —  see  Annex  38.

CUSTOMS  OFFICE  REFERENCE  NUMBER  (COR)

Field

Content

Field  type

Examples

1

2

Identifier  of  the  country  to  which  the
customs  office  belongs  (see  CNT)

Alphabetic  2

IT

National  number  of  the  customs  office

Alphanumeric  6

0830AB

Field  1  as  explained  above.

Field  2  has  to  be  freely  filled  with  a  six  character  alphanumeric  code.  The  six  characters  allow  national
administrations,  where  necessary,  to  define  a  hierarchy  of  customs  offices.

COMMODITY  CODE  (COM)

Field

Content

Field  type

Examples

1

HS6

Numeric  6
(left  aligned)

010290

The Harmonised System is a worldwide standard for the first six digits (HS6). The commodity code may be
expanded  to  eight  digits  for  national  use  but  only  HS6  code  shall  be  transmitted  between  the  countries.

SENSITIVE  GOODS  CODE

Field

1

Additional 
goods

Content

Field  type

Examples

identifier 

for 

sensitive

Numeric  2

12

The code is used in extension to HS6, where a sensitive good cannot sufficiently be identified with HS6. In
such  a  case  each  sensitive  good  belonging  to  a  HS6  code  shall  be  identified  with  a  progessive  numbering.

12.3.1999

EN

Official  Journal  of  the  European  Communities

L  65/29

CONTROL  RESULTS  CODE

Field

Content

Field  type

Examples

1

2

Control  results  type

Alphabetic  1

A  or  B

Control  results  code

Numeric  1

see  below

Control  results

Types

Codes

At  departure

At  destination

Satisfactory
Considered  satisfactory
Simplified  procedure

Satisfactory
Considered  satisfactory
No  action  on  minor  irregularity
Charges  collected
Not  satisfactory

A
A
A

A
A
A
A
B

1
2
3

1
2
4
5
1

CONTROL  INDICATOR  CODE

Field

1

Content

Field  type

Examples

Control  indicator

Alphanumeric  2

2B

The  “Control  indicator”  gives  an  indication  of  the  differences  detected  at  the  office  of  destination.

Document/Certificate  not  presented
Differences  (attribute  incorrect)
New  entry
Other

NP
DI
NE
OT

ADDITIONAL  INFORMATION/SPECIAL  INDICATION  CODE

DG0

DG1

DG2

Export  from  “1  EFTA  country”  subject  to  restriction  or  export  from  “EC”  subject  to
restriction.

Export  from  “1  EFTA  country”  subject  to  duties  or  export  from  “EC”  subject  to  duties.

Export.

Additional  special  indication  codes  can  also  be  defined  at  national  domain  level.

LANGUAGE  CODE

ISO  alpha  2  codification  as  specified  in  ISO  —  639:  1988  shall  apply.

L  65/30

EN

Official  Journal  of  the  European  Communities

12.3.1999

TYPE  OF  GUARANTEE  CODE

In  addition  to  guarantee  codes  presented  in  Annex  38  the  following  guarantee  code  shall  apply:

9  Individual  guarantee  with  multiple  usage.

DOCUMENT/MESSAGE  NAME,  CODE  (numeric  codes  extracted  from  the  1997b  UN  Directories  for
Electronic  Data  Interchange  for  Administration,  Commerce  and  Transport:  List  of  codes  for  data  element
1001,  Document/message  name  coded)

2

3

18

235

271

325

380

703

704

705

714

722

730

740

741

750

760

785

787

820

821

822

823

825

830

851

852

853

861

862

864

865

911

933

941

951

952

954

955

Certificate  of  conformity

Certificate  of  quality

Movement  certificate  A.TR.1

Container  list

Packing  list

Pro  forma  invoice

Commercial invoice

House waybill

Master  bill  of  lading

Bill  of  lading

House  bill  of  lading

Road  list  SMGS

Road  consignment  note

Air waybill

Master  air  waybill

Despatch  note  (post  parcels)

Multimodal/combined  transport  document  (generic)

Cargo  manifest

Bordereau

Despatch  note  model  T

Despatch  note  model  T1

Despatch  note  model  T2

Control  document  T5

Despatch  note  model  T2L

Goods  declaration  for  exportation

Phytosanitary certificate

Sanitary certificate

Veterinary  certificate

Certificate  of  origin

Declaration  of  origin

Preference  certificate  of  origin

Certificate  of  origin  form  GSP

Import  licence

Cargo  declaration  (arrival)

Embargo  permit

TIF  form

TIR  carnet

EUR.1  certificate  of  origin

ATA  carnet

+

zzz  other

12.3.1999

EN

Official  Journal  of  the  European  Communities

L  65/31

PACKAGE  CODE  (UNECE  Recommendation  No  21/Rev.  1  —  August  1994)

Aerosol

Ampoule,  non-protected

Ampoule,  protected

Atomiser

Bag

Bale, compressed

Bale,  non-compressed

Balloon,  non-protected

Balloon,  protected

Bar

Barrel

Bars,  in  bundle/bunch/truss

Basket

Beer  crate

Bin

Board

Board,  in  bundle/bunch/truss

Bobbin

Bolt

Bottle,  non-protected,  cylindrical

Bottle,  non-protected,  bulbous

Bottle,  protected  cylindrical

Bottle,  protected  bulbous

Bottlecrate,  bottlerack

Box

Bucket

Bulk,  liquefied  gas  (at  abnormal  temperature/pressure)

Bulk,  gas  (at  1 031  mbar  and  15 °C)

Bulk, liquid

Bulk,  solid,  fine  particles  (“powders”)

Bulk,  solid,  granular  particles  (“grains”)

Bulk,  solid,  large  particles  (“nodules”)

Bunch

Bundle

Butt

AE

AM

AP

AT

BG

BL

BN

BF

BP

BR

BA

BZ

BK

CB

BI

BD

BY

BB

BT

BO

BS

BQ

BV

BC

BX

BJ

VQ

VG

VL

VY

VR

VO

BH

BE

BU

L  65/32

EN

Official  Journal  of  the  European  Communities

12.3.1999

Cage

Can, rectangular

Can, cylindrical

Canister

Canvas

Carboy,  non-protected

Carboy,  protected

Carton

Case

Cask

Chest

Churn

Coffer

Coffin

Coil

Collapsible  tube

Cover

Crate

Creel

Cup

Cylinder

Demijohn,  non-protected

Demijohn,  protected

Drum

Envelope

Filmpack

Firkin

Flask

Footlocker

Frame

Framed  crate

Fruit  crate

Gas  bottle

Girder

Girders,  in  bundle/bunch/truss

CG

CA

CX

CI

CZ

CO

CP

CT

CS

CK

CH

CC

CF

CJ

CL

TD

CV

CR

CE

CU

CY

DJ

DP

DR

EN

FP

FI

FL

FO

FR

FD

FC

GB

GI

GZ

12.3.1999

EN

Official  Journal  of  the  European  Communities

L  65/33

Hamper

Hogshead

Ingot

Ingots,  in  bundle/bunch/truss

Jar

Jerrican, rectangular

Jerrican, cylindrical

Jug

Jutebag

Keg

Log

Logs,  in  bundle/bunch/truss

Milk  crate

Multiply bag

Multiwall sack

Mat

Match  box

Nest

Net

Package

Packet

Pail

Parcel

Pipe

Pipes,  in  bundle/bunch/truss

Pitcher

Plank

Planks,  in  bundle/bunch/truss

Plate

Plates,  in  bundle/bunch/truss

Pot

Pouch

HR

HG

IN

IZ

JR

JC

JY

JG

JT

KG

LG

LZ

MC

MB

MS

MT

MX

NS

NT

PK

PA

PL

PC

PI

PZ

PH

PN

PZ

PG

PY

PT

PO

L  65/34

EN

Official  Journal  of  the  European  Communities

12.3.1999

Rednet

Reel

Ring

Rod

Rods,  in  bundle/bunch/truss

Roll

Sachet

Sack

Sea-chest

Shallow  crate

Sheet

Sheetmetal

Sheets,  in  bundle/bunch/truss

Shrinkwrapped

Skeleton  case

Slipsheet

Spindle

Suitcase

Tank, rectangular

Tank, cylindrical

Tea  chest

Tin

Tray

Tray pack

Trunk

Truss

Tub

Tube

Tube, collapsible

Tubes,  in  bundle/bunch/truss

Tun

Unpacked  or  unpackaged

Vacuum-packed

Vat

Vial

Wickerbottle

RT

RL

RG

RD

RZ

RO

SH

SA

SE

SC

ST

SM

SZ

SW

SK

SL

SD

SU

TK

TY

TC

TN

PU

PU

TR

TS

TB

TU

TD

TZ

TO

NE

VP

VA

VI

WB’

12.3.1999

EN

Official  Journal  of  the  European  Communities

L  65/35

ANNEX  IV

‘ANNEX  45a

TRANSIT  ACCOMPANYING  DOCUMENT

Chapter  I

S p e c i m e n   o f   t h e   t r a n s i t   a c c o m p a n y i n g   d o c u m e n t

EUROPEAN COMMUNITY

2 Consignor/Exporter

A

8 Consignee

No

No

1 REGIME

MRN

3 Forms

4 Loading lists

5 Items

6 Total packages

Return copy has to be sent to the Office:

I

T
N
E
M
U
C
O
D
G
N
Y
N
A
P
M
O
C
C
A
—
T
S
N
A
R
T

I

A
31 Packages
and
description
of goods

44 Additional

information/
Documents
produced/
Certificates
and authori-
sations

55 Tranship-
ments

CATION BY
COMPE-
TENT
AUTHO-
RITIES

51 Intended
offices of
transit
(and
country)

52 Guarantee
not valid for

18 Identity and nationality of means of transport at departure

56 Other incidents during carriage
Details and measures taken

G CERTIFICATION BY

COMPETENT AUTHORITIES

15 Country of dispatch/export

17 Country of destination

Marks and numbers — Container No(s) — Number and kind

32 Item

33 Commodity Code

No

35 Gross mass (kg)

38 Net mass (kg)

40 Summary declaration/Previous document

Place and country:

Identity and nationality of new means of transport:

Ctr.

(1) Identity of new container:

(1) Enter 1 if YES or 0 if NO.

New seals: Number:

Signature:

identity:

Stamp:

Place and country:

Identity and nationality of new means of transport:

Ctr.

(1) Identity of new container:

(1) Enter 1 if YES or 0 if NO.

F CERTIFI-

New seals: Number:

identity:

Signature:

Stamp:

Data already recorded into the system

Data already recorded into the system

50 Principal

No

C OFFICE OF DEPARTURE

Code

53 Office of destination (and country)

D CONTROL BY OFFICE OF DEPARTURE

I CONTROL BY OFFICE OF DESTINATION

Result:

Seals affixed: Number:

identity:

Time limit (date):

Date of arrival:

Examination of seals:

Remarks:

Return copy sent

on

after registration under

No

Signature:

Stamp:

 
 
 
B

Y
P
O
C
N
R
U
T
E
R
—
T
S
N
A
R
T

I

B
31 Packages
and
description
of goods

44 Additional

information/
Documents
produced/
Certificates
and authori-
sations

55 Tranship-
ments

CATION BY
COMPE-
TENT
AUTHO-
RITIES

51 Intended
offices of
transit
(and
country)

52 Guarantee
not valid for

EUROPEAN COMMUNITY

1 REGIME

MRN

2 Consignor/Exporter

8 Consignee

No

No

3 Forms

4 Loading lists

5 Items

6 Total packages

Return copy has to be sent to the Office:

18 Identity and nationality of means of transport at departure

56 Other incidents during carriage
Details and measures taken

G CERTIFICATION BY

COMPETENT AUTHORITIES

15 Country of dispatch/export

17 Country of destination

Marks and numbers — Container No(s) — Number and kind

32 Item

33 Commodity Code

No

35 Gross mass (kg)

38 Net mass (kg)

40 Summary declaration/Previous document

Place and country:

Identity and nationality of new means of transport:

Ctr.

(1) Identity of new container:

(1) Enter 1 if YES or 0 if NO.

New seals: Number:

Signature:

identity:

Stamp:

Place and country:

Identity and nationality of new means of transport:

Ctr.

(1) Identity of new container:

(1) Enter 1 if YES or 0 if NO.

F CERTIFI-

New seals: Number:

identity:

Signature:

Stamp:

Data already recorded into the system

Data already recorded into the system

50 Principal

No

C OFFICE OF DEPARTURE

Code

53 Office of destination (and country)

D CONTROL BY OFFICE OF DEPARTURE

I CONTROL BY OFFICE OF DESTINATION

Result:

Seals affixed: Number:

identity:

Time limit (date):

Date of arrival:

Examination of seals:

Remarks:

Return copy sent

on

after registration under

No

Signature:

Stamp:

 
 
 
12.3.1999

EN

Official  Journal  of  the  European  Communities

L  65/41

E x p l a n a t o r y   n o t e s   a n d   p a r t i c u l a r s   ( d a t a )   f o r   t h e   t r a n s i t   a c c o m p a n y i n g   d o c u m e n t
( A c c   D o c )

Chapter  II

The  transit  accompanying  document  shall  be  printed  based  on  data  derived  from  the  final  version  of  the
transit  declaration  (as  amended  by  the  trader  and/or  revised  by  the  customs)  and  completed  with:

—  MRN  (movement  reference  number)  as  presented  in  Annex  37  b,  Title  II,

—  box  3:

—  first  subdivision:  serial  number  of  the  current  printed  sheet,

—  second  subdivision:  total  number  or  sheets  printed,  (including  list  of  items),

—  shall  not  be  used  when  only  one  item,

—  in the space to the right of box 8: name and address of the customs office to which the return copy of

the  transit  accompanying  document  has  to  be  returned,

—  box  53:  a  mark  (asterisk)  to  identify  that  the  movement  shall  not  be  diverted  to  another  office  of

destination,

—  box  C:

—  the  name  of  the  office  of  departure,

—  reference  number  of  the  office  of  departure,

—  acceptance  date  of  the  transit  declaration,

—  the  name  and  the  authorisation  number  of  the  authorised  consignor  (if  any),

—  box  D:

—  control  results,

—  the  indication  “Diversion  prohibited”,  where  appropriate,

—  the  indication  “Binding  itinerary”,  where  appropriate.

The  following  possibilities  exist  for  the  printing  of  the  transit  accompanying  document:

1.  the  declared  office  of  destination  is  linked  to  the  computerised  transit  system  and  no  loading  lists  are

used:

—  print  only  copy  A  (Acc  Doc);

2.  the  declared  office  of  destination  is  linked  to  the  computerised  transit  system  and  loading  lists  are

used:

—  print  copy  A  (Acc  Doc),  and

—  print  copy  B  (Return  copy);

3.  the  declared  office  of  destination  is  not  linked  to  the  computerised  transit  system  (either  where  loading

lists  are  used  or  not):

—  print  copy  A  (Acc  Doc),  and

—  print  copy  B  (Return  copy).

The  following  possibilities  exist  for  the  return  of  the  control  results  from  the  office  of  destination:

1.  the  actual  office  of  destination  is  the  declared  one  and  it  is  linked  to  the  computerised  transit  system:

L  65/42

EN

Official  Journal  of  the  European  Communities

12.3.1999

—  the control results shall be sent to the office of departure by electronic means (IE 18) if loading lists

are  not  used,

—  the  control  results  shall  be  sent  to  the  office  of  departure  using  return  copy  B  of  the  transit

accompanying  document  (including  loading  lists)  if  loading  lists  are  used;

2.  the  actual  office  of  destination  is  the  declared  one  and  it  is  not  linked  to  the  computerised  transit

system:

—  the  control  results  shall  be  sent  to  the  office  of  departure  using  return  copy  B  of  the  transit
accompanying  document  (including  loading  lists  or  list  of  items,  if  any)  whether  loading  lists  are
used  or  not;

3.  the  declared  office  of  destination  is  linked  to  the  computerised  transit  system  but  the  actual  office  of

destination  is  not  linked  to  the  computerised  transit  system  (diversion):

—  the  control  results  shall  be  sent  to  the  office  of  departure  using  a  photocopy  of  the  transit
accompanying  document,  copy  A  (including  list  of  items,  if  any)  where  loading  lists  are  not  used,

—  the  control  results  shall  be  sent  of  the  office  of  departure  using  return  copy  B  of  the  transit

accompanying  document  (including  the  loading  lists)  where  loading  lists  are  used;

4.  the declared office of destination is not linked to the computerised transit system but the actual office of

destination  is  linked  to  the  computerised  transit  system  (diversion):

—  the control results shall be sent to the office of departure by electronic means (IE 18) where loading

lists  are  not  used,

—  the  control  results  shall  be  sent  to  the  office  of  departure  using  return  copy  B  of  the  transit

accompanying  document  (including  loading  lists)  where  loading  lists  are  used.

When paper loading lists are used the transit accompanying document copies A and B shall be printed from
the  system.  In  this  case  the  following  data  shall  be  inserted:

—  indication  of  the  total  number  of  loading  lists  (box  4)  instead  of  the  total  number  of  list  of  items  (box

3),

—  the  box  “Description  of  goods”  (box  31)  shall  only  contain:

—  if  goods  T1  or  T2:  “See  loading  lists”

—  if  goods  T1  and  T2:

—  “Goods  T1:  ‘see  loading  lists  No  . . .  to  . . .’”

—  “Goods  T2:  ‘see  loading  lists  No  . . .  to  . . .’”,

—  the  box  “Additional  information”  shall  also  be  printed.

All  other  information  specific  to  goods  at  items  level  shall  appear  on  the  corresponding  loading  lists  that
shall  be  attached  to  the  transit  accompanying  document.’

12.3.1999

EN

Official  Journal  of  the  European  Communities

L  65/43

ANNEX  V

‘ANNEX  45b

LIST  OF  ITEMS

Chapter  I

S p e c i m e n   o f   t h e   l i s t   o f   i t e m s

List of Items

Sheet

A

OoDep:

Date:

MRN

Item No
(32)

Regime
(1/3)

Marks/numbers
(31.1)

Commodity code
(33)

Number/kind
(31.2)

Sensitivity code
(31.5)

Container No
(31.3)

Description of goods
(31.4)

Sensitive quantity
(31.6)

Summary declaration/Previous document
(40)

Country of dispatch/
export

Country of destination

Gross mass
(kg)

(15)

(17)

(35)

(38)

Net mass
(kg)

Additional information/Documents produced/Certificates and
authorisations
(44)

Consignor/Exporter
(2)

Consignee
(8)

List of Items

Sheet

B

OoDep:

Date:

MRN

Item No
(32)

Regime
(1/3)

Marks/numbers
(31.1)

Commodity code
(33)

Number/kind
(31.2)

Sensitivity code
(31.5)

Container No
(31.3)

Description of goods
(31.4)

Sensitive quantity
(31.6)

Summary declaration/Previous document
(40)

Country of dispatch/
export

Country of destination

Gross mass
(kg)

(15)

(17)

(35)

(38)

Net mass
(kg)

Additional information/Documents produced/Certificates and
authorisations
(44)

Consignor/Exporter
(2)

Consignee
(8)

12.3.1999

EN

Official  Journal  of  the  European  Communities

L  65/49

E x p l a n a t o r y   n o t e s   a n d   t h e   p a r t i c u l a r s   ( d a t a )   f o r   t h e   l i s t   o f   i t e m s

Chapter  II

When a movement consists of more than one item, then sheet A of the list of items shall always be printed
by  the  computer  system  and  shall  be  attached  to  copy  A  of  the  transit  accompanying  document.

Where the transit accompanying document is printed in two copies, A and B, then also sheet B of the list of
items  shall  be  printed  and  attached  to  copy  B  of  the  transit  accompanying  document.

Particulars  have  to  be  printed  as  follows:

—  in  the  identification  box  (upper  left  corner):

—  list  of  items,

—  sheet  A/B,

—  serial  number  of  the  current  sheet  and  the  total  number  of  sheets  (including  the  transit

accompanying document),

—  OoDep  —  name  of  the  office  of  departure,

—  date  —  acceptance  date  of  the  transit  declaration,

—  MRN  —  movement  reference  number  as  defined  in  Annex  37  b,  Title  II,

—  the  particulars  of  the  different  boxes  at  item  level  has  to  be  printed  as  follows:

—  item  No  —  serial  number  of  the  current  item,

—  regime  —  if  the  status  of  the  goods  for  the  whole  declaration  is  uniform,  the  box  is  not  used,

—  if  mixed  consignment  the  actual  status,  T1  or  T2,  is  printed,

—  the  remaining  boxes  are  completed  as  described  in  Annex  37,  if  appropriate  in  coded  form.’