Commission Regulation (EC) No 111/1999 of 18 January 1999 laying down general rules for the application of Council Regulation (EC) No 2802/98 on a programme to supply agricultural products to the Russian Federation
Date: 1999-01-18
Institutions: European Commission
Subjects: Russia, agricultural product, award of contract, food aid, intervention stock, invitation to tender, supply

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COMMISSION REGULATION (EC) No 111/1999

of 18 January 1999

laying down general rules for the application of Council Regulation (EC) No
2802/98 on a programme to supply agricultural products to the Russian Federa-
tion

THE COMMISSION OF THE EUROPEAN COMMUNITIES,

Having regard to the Treaty establishing the European
Community,

Having regard to Council Regulation (EC) No 2802/98 of
17 December 1998 on a programme to supply agricultural
products to the Russian Federation (1), and in particular
Article 4(2) thereof,

Having regard to Council Regulation (EC) No 2799/98 of
15 December 1998 establishing agrimonetary arrange-
ments for the euro (2),

Whereas Regulation (EC) No 2802/98 provides for meas-
ures relating to the free supply of agricultural products to
Russia; whereas, with a view to implementing those meas-
ures, general rules on its application, and in particular
rules on participation in tenders, the award of contracts
for supplies, and the obligations to be met by successful
tenderers should be laid down;

Whereas the supplies cover agricultural products from
intervention stocks without further processing and prod-
ucts not available from intervention stocks but belonging
to the same group of products; whereas specific detailed
rules should also be laid down for supplies of processed
products; whereas the latter should be allowed to be paid
for in raw materials from intervention stocks;

Whereas, to ensure satisfactory competition between the
various operators in the Community, in the case of the
supply of processed products and of products not avail-
able in intervention that must be mobilised on the
Community market, these supplies should be organised
in two stages and contracts awarded separately for the
manufacture of the processed product or the mobilisation
of the product on the market, as appropriate, and then for
delivery to the delivery stage laid down for supply to the
recipient country;

Whereas pursuant to Article 14 of Commission Regula-
tion (EC) No 2808/98 of 22 December 1998 laying down
detailed rules for the application of
the agrimonetary
system for the euro in agriculture (3), amounts quoted in
tenders submitted in response to invitations to tender
organised under an instrument
the
common agricultural policy must be expressed in euros;
whereas Article 5(1) of that Regulation provides that in

forming part of

the operative event

the agricultural
such cases
exchange rate is the final day for the submission of
tenders; whereas paragraphs 3 and 4 of that Article specify
the operative events applicable to advances and securities;

for

Whereas these rules on application must also include,
prior to exit from the Community territory and at sea
ports and frontier points of destination of the products, a
system of controls and the lodging of securities to ensure
that the supply operation is properly conducted; whereas,
furthermore, proof that the products concerned have been
taken over by the Russian authorities is to be provided by
way of a special take-over certificate;

Whereas it is appropriate to provide for the possibility of
allowing a certain tolerance in the case of losses to take
account of particular difficulties;

Whereas products held by intervention agencies and
intended for export are subject
to the provisions of
Commission Regulation (EEC) No 3002/92 of 16 October
1992 laying down common detailed rules for verifying the
use and/or destination of products from intervention (4), as
last amended by Regulation (EC) No 770/96 (5);

Whereas it should be specified that Commission Regula-
tion (EEC) No 2220/85 of 22 July 1985 laying down
common detailed rules for the application of the system
of securities for agricultural products (6), as last amended
by Regulation (EC) No 3403/93 (7), is to apply to supplies
governed by this Regulation;

Whereas the measures provided for in this Regulation are
in accordance with the opinion of the relevant manage-
ment committees,

HAS ADOPTED THIS REGULATION:

Article 1

This Regulation shall apply to the free supply for agricul-
tural products to Russia pursuant to Regulation (EC) No
2802/98, without prejudice to any additional provisions
adopted in Regulations opening invitations to tender for
awarding contracts for individual supplies.

(1) OJ L 349, 24. 12. 1998, p. 12.
(2) OJ L 349, 24. 12. 1998, p. 1.
(3) OJ L 349, 24. 12. 1998, p. 36.

(4) OJ L 301, 17. 10. 1992, p. 17.
(5) OJ L 104, 27. 4. 1996, p. 13.
(6) OJ L 205, 3. 8. 1985, p. 5.
(7) OJ L 310, 14. 12. 1993, p. 4.

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Article 2

Tenders submitted by fax, telex or electronic mail shall
not be admissible.

1. An invitation to tender is opened to determine the
costs of supply, to the sea ports and frontier points of take
over by the recipient laid down in the notice of invitation
to tender, of products either withdrawn from intervention
stores or mobilised on the Community market.

(a) Such costs may relate to the supply of goods from the
loading bay of the intervention agency store, or loaded
onto the means of transport, to a point of take over at
the delivery stage laid down.

(b) Such costs may relate to the supply of a product, from
a Community store, port or railway station, loaded
onto the means of transport, to the point of take over
at the delivery stage laid down.

2.
The invitation to tender may cover the quantity of
products to be removed physically from intervention
stocks as payment for the supply of processed products
from the same group of products. In that case, the costs
shall in particular cover the processing, packaging and
labelling of the products to be delivered to the delivery
stage laid down in the notice of invitation to tender, in
accordance with the individual invitation to tender.

The invitation to tender may cover the determina-
3.
tion of the costs of the supply of products to be mobilised
on the Community market. For such supplies, the costs
shall cover in particular the price of the product and the
costs of packaging and labelling the products to be deliv-
ered to the delivery stage laid down in the notice of
invitation to tender, in accordance with the individual
invitation to tender.

Article 3

Participation in tendering procedures shall be open on
equal terms to any natural person who is a national of a
Member State and established in the Community and to
any company which is established in accordance with the
laws of a Member State and whose registered office,
is in a
central administration or main establishment
Member State.

Article 4

1.
Tenders shall be submitted in writing to the inter-
vention agency at the address given in the notice of
invitation to tender before the date and time indicated.

Tenders shall be placed inside two sealed envelopes. The
inner envelope shall bear, in addition to the address given
in the notice of invitation to tender, the number of the
regulation announcing the invitation to tender and the
following:
the
tenderer) — To be opened only be the committee re-
sponsible for opening tenders'.

‘Submission from (business name of

2.
Tenders shall be opened in public and the body
responsible shall publicise the amounts or quantities, as
appropriate, tendered for each lot.

3.
The intervention agencies shall satisfy themselves
that tenderers and the subcontractors indicated in their
tenders have the technical and financial capacity to meet
the obligations under the supply operations for which
they submit tenders.

Article 5

1.

Tenders shall be admissible only where they:

(a) clearly indicate the regulation announcing the indi-
vidual invitation to tender and the number of the lot
to which they relate;

(b) give the name and address of the tenderer, who must
be established in the Community, together with his
VAT identification number and telex and/or
fax
number;

(c) cover one single, entire lot (net weight);

(d)

in the case of the tenders referred to in Article 2(1)
and (3), express the various amounts quoted in euros;

(e) indicate, where Article 2(1)(a) or (b) applies:

(1) the amount per tonne gross tendered for each
destination allowing for all of the possible depar-
ture points provided for in the invitation to tender;

(2) the names and addresses of all forwarding agents
and subcontractors to be used in executing the
supply on Community territory and in thrid coun-
tries;

(3) the means of transport to be used, specifying their

capacity;

(4) the route, including border crossing points and
indicating any points at which the goods are to be
transferred from one means of
to
another; in such cases the tenderer undertakes to
communicate, in writing, at least three days in
advance, the points at and the dates on which
these transhipments are to take place as well as the
probable dates of
in
the principal operations,
particular loading and arrival at destination;

transport

(5) a precise breakdown of the tender in accordance

with the headings given in Annex II;

(6) the undertaking by the tenderer to submit, in the
event of his tender being successful, the original of
the insurance policy taken out to cover all risks
relating to transport;

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(f)

indicate, where Article 2(2) applies, in the case of rice
supplies:

sion (1)
Council Directive 77/780/EEC (2).

in accordance with Articles 3(7) and 10(2) of

(1) the proposed quantity of product, expressed in
tonnes (net weight), to be exchanged for one tonne
net of finished product to be delivered under the
conditions and at the delivery stage laid down in
the invitation to tender;

(2) the exact address(es) of the store(s) at which the

goods are to be kept prior to dispatch;

(3) the name(s) and address(es) of all subcontractors
and forwarding agents to be used in the operation;

(4) the amount per tonne (net) per day required to
cover all costs (waiting, insurance, security, guaran-
the transporter is
tees, etc.)
unable to take over the goods within the time
limits laid down;

in the event

that

(g) indicate, where Article 2(3) applies,

in the case of

pigmeat supplies:

(1) the amount

tendered per

taking
account of the cost of processing, packaging and
transport to the delivery stage specified in the
invitation to tender;

tonne (net),

(2) the exact address(es) of the store(s) at which the

goods are to be kept prior to dispatch;

2.
Tenders submitted which are not in accordance with
the requirements of this Article or, where applicable, the
additional requirements of a regulation opening an indi-
vidual tender, or which contain conditions other than
those laid down, shall be inadmissible.

Tenders shall be valid for 15 days after the final date

3.
for the submission of tenders.

4. Once submitted, tenders may be neither changed
nor withdrawn.

Article 6

1.
The intervention agency or agencies concerned shall
send the Commission by fax or written telecommunica-
tion, within 24 hours of the end of the period for the
submission of
tenders, a communication, quoting the
Regulation opening the invitation to tender, for each lot
comprising:

(a) the names and addresses of the tenderers who have
submitted admissible tenders pursuant in particular to
Articles 3, 4 and 5;

(b) and for each admissible tender, the amount or quantity

tendered, as appropriate.

2. On the basis of the tenders submitted, it may be
decided, with regard to each lot:

— not to award any contract for supply,

or

(3) the name(s) and address(es) of all subcontractors
and forwarding agents to be used in the operation;

— to award the supply contract as appropriate on the

basis of the price or quantity offered.

(4) the amount per tonne (net) per day required to
cover all costs (waiting, insurance, security, guaran-
tees, etc.)
the transporter is
unable to take over the goods within the time
limits laid down;

in the event

that

(h) are accompanied by proof

that

the tenderer has
lodged, in favour of the intervention agency desig-
nated for submission of tenders, a tendering security
for the unitary amount laid down in the notice of
invitation to tender in accordance with Article 8(1) of
Title III of Regulation (EEC) No 2220/85. Proof shall
be furnished by means of the original of the docu-
ment
issued by the financial body providing the
security drawn up in accordance with Annex III;

(i)

are accompanied by the original of the written under-
taking by the financial body concerned to provide the
supply security provided for in Article 7 drawn up in
accordance with Annex III.

The securities provided for in this Regulation shall be
lodged by credit institutions approved by the Member
States and included on the list drawn up by the Commis-

inform the

The Commission shall

3.
successful
tenderer and the intervention agency that received the
tender accepted of the award of the contract as soon as
send the
possible.
intervention agencies
It
the tender accepted required to
concerned details of
monitor execution of the supply.

shall

4.
The intervention agencies that received tenders shall
inform tenderers as soon as possible, by fax or electronic
mail if necessary, of the outcome of their participation in
the tender.

5.
The intervention agency referred to in paragraph 3
shall immediately communicate to the Commission the
tender submitted by the successful tenderer in full.

Article 7

In the case of supplies as referred to in Article 2(1)(a)
1.
or (b), at least three working days before removal the
successful tenderer shall lodge a supply security of an
amount equal to the quantities to be removed for each
ship or for each destination, multiplied by the unitary
amount laid down in the notice of invitation to tender.

(1) OJ C 237, 28. 7. 1998, p. 1.
(2) OJ L 322, 17. 12. 1977, p. 30.

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the contract,

In the case of supplies as referred to in Article 2(2),
2.
within five working days of the notification of the award
of
lodge a
supply security of an amount equal to the net quantities
to be taken over for each lot, multiplied by the unitary
amount laid down in the notice of invitation to tender.

the successful

tenderer shall

3.
In the case of supplies as referred to in Article 2(3),
within five working days of the award of the contract, the
successful tenderer shall lodge a supply security of an
amount equal to 10 % of the tender, multiplied by the
net quantities to be supplied.

4.
The supply security shall be lodged in accordance
with Article 8(1) of Title III of Regulation (EEC) No
2220/85 in favour of the intervention agency responsible
for payment.

the lodging of

Proof of
the supply security shall be
provided by means of the original of the document issued
by the financial body providing the security drawn up in
accordance with Annex III.

Article 8

1.
Except in cases of force majeure, successful tenderers
shall bear all risks to which the goods may be subject, and
in particular their loss or deterioration, up to the specified
supply stage.

The successful

2.
tenderer responsible for transport
shall have delivery carried out by means of transport
providing adequate assurance, in particular in terms of
hygiene, of proper preservation and conveyance of the
goods. In the case of transport by sea, the vessels used
shall be listed in the larger classes in international classi-
fication registers.

3.
In the event of difficulties arising in the course of
execution of supply, after the products have been taken
over by the successful tenderers, and except in cases of
emergency, the Commission alone shall have the power
to give instructions to facilitate completion of supply.

4.
The Commission may, at the request of the interven-
tion agency concerned, allow a tolerance in so far as
unidentifiable losses are concerned, to take account of
particular difficulties.

Article 9

Successful tenderers shall undergo, prior to exit of
1.
the goods from the Community territory, any controls
requested and conducted by or on behalf of the Commis-
sion at the time of production, packaging, storage or

loading. Such controls shall relate to the quantity, quality,
health status, packaging and labelling of the supply. The
results of these controls are opposable by all interested
parties to the extent that the latter have had the poss-
ibility to participate in the controls.

Where samples are taken,
the agency responsible for
controls shall keep additional samples at the Commis-
sion’s expense for the event of any subsequent disputes.

On completion of the controls, a certificate of conformity,
or of non-conformity, shall be issued to the successful
tenderer.

2. Where, in the case of the supplies provided for in
Article 2(2) and (3), the quality of the goods provided by
the intervention agency or suppliers does not meet the
standards laid down in the notice of invitation to tender,
the agency responsible for the controls shall immediately
inform the Commission and loading shall be suspended.

3. Where the quality of the goods provided by the
the minimum
intervention agency does not meet
standards laid down for intervention buying in or, in the
case of beef and veal, the standards laid down for inter-
vention storage,
imme-
diately provide goods meeting the requiremens laid down
for the supply.

the intervention agency shall

The additional costs incurred by the successful tenderers
(additional transport costs, demurrage, etc.) shall be borne
by the intervention agency.

Where this paragraph is applied, Article 2(3)(c) of
Commission Regulation (EEC) No 3597/90 (1)
shall
apply.

4. Where, in the case of the supplies provided for in
Article 2(2) and (3), the goods provided by the suppliers
do not meet the quality standards laid down in the notice
of
transport costs
incurred by the successful tenderer shall be borne by
those suppliers, without prejudice to Article 12(2).

invitation to tender,

the additional

In the case of the supply of beef/veal and pigmeat,
5.
shall undergo any controls
the successful
requested and conducted by agents designated by the
recipient country on Community territory.

tenderer

6.
The agency responsible for the controls shall seal the
means of transport at the time of loading. In the case of
transhipment, the agency designated by the Commission
shall verify that
transport
arriving at the points of transhipment are intact, and shall
seal the new means of transport used after transhipment.

the seals on the means of

7.
Successful tenderers shall undergo, at the sea ports
and frontier points of destination of the products laid
down in the notice of invitation to tender, any controls
requested and conducted by or on behalf of the Commis-
sion.

(1) OJ L 350, 14. 12. 1990, p. 1.

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conformity, or of non-conformity,
A certificate of
detailing the checks made and the results, shall be issued
to the successful tenderer on completion of the controls.
The agency responsible for the controls shall send a copy
of this certificate to the Commission.

The costs of the controls shall be borne by the
for costs relating to the controls

8.
Community, except
referred to in paragraph 5.

Annex V issued by the designated transporter after
complete loading of the lot.

6. Where take over by the recipient’s representative at
the delivery stage is delayed owing to circumstances
beyond the control of the successful tenderer, the addi-
tional costs borne by the latter shall be reimbursed by the
recipient country following an examination of
the
supporting documents.

Article 10

Article 11

the supply shall be
1. Applications for payment of
submitted to the intervention agency referred to in Article
4 within two months of the end of the period laid down
for the supply in the notice of invitation to tender. Except
in cases of force majeure, where this provision is not
the payment shall be
complied with the amount of
reduced by 10 %. A reduction of 5 % for each additional
month of delay shall be applied.

2. Applications for payment shall be accompanied by
the following supporting documents:

(a) where Article 2(1)(b) applies:

— a copy of the transport documents,

— the original of the take-over certificate issued by
the representative of the recipient country given in
the annex to the regulation opening the invitation
to tender for the supply. That document shall be
drawn up in accordance with Annex I and
endorsed by the control agency at the delivery
stage,

— the certificate of conformity at the delivery stage

referred to in Article 9(7);

(b) where Article 2(1)(a) applies, in addition to the docu-
ments indicated under (a) applications shall be accom-
panied by:

— the export licence referred to in Article 14(1),

— the

single

administrative document

and the

control document referred to in Article 14(2).

3.
In the case of supplies as referred to in Article 2(1)(a)
or (b), payment of the tender shall be made in respect of
the quantity stated in the take-over certificate issued by
the representative of the recipient country. That docu-
ment shall be drawn up in accordance with Annex I and
endorsed by the agency responsible for controls at the
delivery stage.

4.
In the case of supplies as referred to Article 2(2), the
quantity of intervention product awarded shall be made
available to the successful tenderer on presentation of
proof of lodging of the security pursuant to Article 7(1).

In the case of supplies as referred to Article 2(3),
5.
payment of
tenderer for
mobilisation of the product shall be made on presentation
of the removal certificate drawn up in accordance with

the successful

the tender of

1.
For the tendering security, the primary requirements
within the meaning of Article 20 of Regulation (EEC) No
2220/85 shall be the following:

(a) a requirement not to withdraw the tender;

(b) the lodging of the supply security in accordance with

Article 7;

(c) additionally, for a supply as referred to in Article 2(2),
the physical removal from intervention stocks of the
quantities awarded. On expiry of the time limit laid
down for removal, the security shall be forfeited for
those quantities not yet removed in accordance with
Article 23(2) of Regulation (EEC) No 2220/85. In
addition, the quantity to be removed shall be reduced
by 10 % for each month of delay.

2.

The tendering security shall be released:

— if the tender is not accepted,

— in the case of supplies as provided for in Article 2(1)(a)
or (b) and Article 2(3), upon presentation of proof of
the lodging of the supply security in accordance with
Article 7,

— in the case of supplies as referred to in Article 2(2),
upon presentation of the certificate of removal issued
by the intervention agency for all of the quantities
awarded.

Article 12

1.
For the supply security, the primary requirements
within the meaning of Article 20 of Regulation (EEC) No
2220/85 shall be the supply of the full quantity of the
product, of a quality substantially unchanged as compared
with:

— that ascertained at the time of removal from the inter-
vention store, in the case of a supply as referred to in
Article 2(1)(a),

— that ascertained at the time of take over by the trans-
porter, in the case of a supply as referred to in Article
2(1)(b),

— that specified in the notice of invitation to tender, in
the case of a supply as referred to in Article 2(2) and
(3).

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The supply security shall be released when the
2.
successful tenderer provides proof of execution of the
supply in accordance with the requirements of this Regu-
lation and the Regulation opening the individual invita-
tion to tender.

Such proof shall be provided:

(a)

in the case of supplies as provided for in Article 2(1)(a)
or (b), by presenting the documents referred to in
Article 10(2)(a) or (b) as appropriate.

The security shall be forfeited for quantities in respect
of which no proof is supplied;

(b) in the case of supplies as provided for in Article 2(2)

and (3), by presenting:

— the removal certificate issued by the transporter,

drawn up in accordance with Annex V,

Article 13

Where Article 2(1)(a) or (b) applies, the successful tenderer
may on request receive a payment on account equal to
90 % of the amount obtained by multiplying the net
quantities taken over for a product, a destination and a
delivery date by the unitary amounts indicated in his
tender.

The payment on account shall be made upon presenta-
tion of a removal certificate, drawn up in accordance with
Annex V or VI, issued, as appropriate, by the intervention
agency of the Member State holding the product or by the
successful tenderer for the manufacture of the processed
product or
the product on the
Community market, and on presentation of proof of the
lodging of a payment-on-account security for an amount
equal to the amount to be paid, in favour of the interven-
tion agency responsible for payment. The security shall be
lodged in accordance with Annex III.

the mobilisation of

— the export licences referred to in Article 14,

Article 14

— the

single

administrative document

and the

control document referred to in Article 14(2).

The security shall be forfeited:

— for quantities not meeting the conditions laid down

for the supply,

— for quantities lost in particular as a result of packaging
which is inappropriate for the type of transport fore-
seen,

— up to an amount of EUR 1 per tonne per day, multi-
plied by the quantities not loaded, where the loading
rate stipulated by the invitation to tender has not been
respected.

1.
Box 20 of the export licences applied for and issued
for execution of the supplies shall contain the following
entry:

— ‘Council Regulation (EC) No 2802/98. Not eligible for

export refunds.'

The single administrative document and the control
to Article 3 of Regulation

2.
document
(EEC) No 3002/92 shall indicate the following:

issued pursuant

— ‘Commission Regulation (EC) No 111/1999 laying
down general rules for the application of Council
Regulation (EC) No 2802/98 on a programme to
supply agricultural products to the Russian Federa-
tion. Not eligible for export refunds.'

3. Where delays occur in take over by the transporter or
in delivery by the transporter or producer, the supply
security shall be forfeited in respect of those quantities
not taken over within the time limits or delivered outside
of the time limits, up to an amount of EUR 0,75 per
tonne per day of delay. With effect from the 11th day of
delay the amount forfeited shall be increased to EUR 1,00
per tonne per additional day. These provisions shall apply
where the delay in take over or delivery is attributable to
the successful tenderer.

Article 15

Upon request, the operator may obtain from the interven-
tion agency referred to in Article 4 the relevant provi-
sions,
in English or Russian, of the Memorandum of
Understanding between the European Community and
the Russian Federation applicable to individual invita-
tions to tender for supply contracts opened pursuant to
Regulation (EC) No 2802/98.

4.
In the case of supplies as provided for in Article
2(1)(a) or (b), the supply security shall be released in
accordance with the conditions laid down above or in
instalments of 20 % each time proof is presented that
20 % of the quantity of a lot has been delivered in a
condition substantially unchanged as compared with the
product taken over from intervention stocks or at the take
over stage laid down in the invitation to tender.

Article 16

The Court of Justice of the European Communities shall
be competent to resolve any dispute resulting from the
implementation or the non-implementation or from the
interpretation of the rules governing supply operations
carried out in accordance with this Regulation.

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This Regulation shall enter into force on the day following its publication in the Official
Journal of the European Communities.

Article 17

This Regulation shall be binding in its entirety and directly applicable in all Member
States.

Done at Brussels, 18 January 1999.

For the Commission

Franz FISCHLER

Member of the Commission

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ANNEX I (a)

Transport by sea

TAKE-OVER CERTIFICATE

Regulation (EC) No 111/1999

I, the undersigned . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

(Name/first name/position)

acting on behalf of . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

hereby certify that I have taken over the following goods:

Product:

Packaging:

Total quantity in tonnes (net):

(gross):

Number of bags (rice/milk powder):

Boxes (boned beef/veal):

Place and date of take over:

Name of vessel:

Seal numbers on arrival:

Name and address of firm responsible for transport:

Name and address of control company:

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Name and signature of their local representative:

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Observation or reservations:

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
(Signature and stamp of recipient)

19. 1. 1999

EN

Official Journal of the European Communities

L 14/11

ANNEX I(b)

Transport by rail or truck

Regulation (EC) No 111/1999

Train No . . . . . . . . . .

Certificate of take-over on arrival of wagons or trucks at the designated frontier points.

I, the undersigned . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

(Name/first name/position)

acting on behalf of . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

hereby certify that I have taken over the following goods:

Type of product:

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Place and date of take over:

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Wagon numbers/truck
registration numbers

Seal
numbers

Quantities
(net weight)

Date of border
crossing

Quantities (1)
Signature and remarks

1 . . . . . . . . . . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

2 . . . . . . . . . . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

3 . . . . . . . . . . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

4 . . . . . . . . . . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

5 . . . . . . . . . . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

6 . . . . . . . . . . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

7 . . . . . . . . . . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

8 . . . . . . . . . . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

9 . . . . . . . . . . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

10 . . . . . . . . . . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

(1) To be completed for wagons or trucks checked (cid:190) enter weight measured.

Name and address of transport company:

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Name and address of control company:

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Observations and reservations: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Representative of control company

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
(Name, signature
and stamp)

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
(Name, signature and stamp
of recipient)

L 14/12

EN

Official Journal of the European Communities

19. 1. 1999

ANNEX II

Break-down of tender in EUR/tonne

Pursuant to Article 5(1)(e) point 5 of Regulation (EC) No 111/1999

1. Handling and loading costs

2. Forwarding costs

3. Costs of placing fob

4. Sea freight

5. Cost of loading onto wagons

6. Rail costs prior to transhipment

7. Cost of transhipment onto wagons

8. Rail costs after transhipment up to Russian border

9. Cost of land transport by truck up to Russian border

10. Cost of land transport by truck on Russian territory

(See technical appendix to Memorandum)

11. Cost of transport insurance

12. Cost of bank guarantees

13. Administrative costs (certificates, customs documents, etc.)

14. Miscellaneous costs

Total EUR/tonne

. . . . . . . . . . . . . . . . . . . . . . . . . . . .

19. 1. 1999

EN

Official Journal of the European Communities

L 14/13

ANNEX III

Lodging of securities

Tendering security (*) No . . . . . . . . . . . . .

(Article 5(1)(h) of Regulation (EC) No 111/1999)

Supply security (*) No . . . . . . . . . . . . .

(Article 7 of Regulation (EC) No 111/1999)

Payment security (*) No . . . . . . . . . . . . .

(Article 13 of Regulation (EC) No 111/1999)

Commission Regulation (EC) No . . . . . . /. . . . of . . . /. . . /. . . . (1)

Tenderer:

Goods/quantity:

Destination:

Amount of security:

the undersigned . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

We,
fax and telephone numbers of bank),
represented by Mr/Mrs/Ms . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . (position), hereby guarantee jointly and severally in favour
of the intervention agency . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

(address) the amount of:

(name, address,

Currency and amount in figures
(Currency and amount in letters)

to guarantee that the company . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
(name and address) will carry out its obligations
resulting from the tender of . . . . . . . . . . /. . . . . . . . . . /. . . . . . . . . . relating to . . . . . . . . . . (number and title of the tender
regulation).

This guarantee:

1.

2.

is of unlimited validity;

is payable to the intervention agency upon its first request, on the basis of a simple declaration that the
company . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . has not respected its obligations;

3. may be released only by the intervention agency by:

(cid:190) returning the original of this guarantee,
(cid:190) the explicit release (possibly in part) by the intervention agency.

Done at . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .,

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

To be attached: A list of the persons authorised to sign the guarantees with specimen signatures.

(*) As applicable.
(1) Regulation opening the invitation to tender.

L 14/14

EN

Official Journal of the European Communities

19. 1. 1999

ANNEX IV

Undertaking to lodge a supply security

In accordance with Article 7 of Regulation (EC) No 111/1999

Tenderer:

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Lot No:

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Goods/quantities:

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Amount of security:

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

fax and telephone numbers of bank),
We,
the undersigned . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
(position), hereby irrevocably undertake to issue a
represented by Mr/Mrs/Ms . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
supply guarantee
an amount of
EUR . . . . . . . . . . . . . . . . in favour of the intervention agency . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . (address) in the event of that
company being a successful tenderer.

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

(name, address,

and severally

(company)

jointly

for

for

Our guarantee will be issued in accordance with Article 5(1)(i) and Article 7 of and Annex IV to Regulation
(EC) No 111/1999.

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
(Signature)

19. 1. 1999

EN

Official Journal of the European Communities

L 14/15

ANNEX V

REMOVAL CERTIFICATE

(supply referred to in Article 2(2) or (3) of Regulation (EC) No 111/1999)

I, the undersigned . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

(name/first name/position)

acting on behalf of . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

hereby certify that I have taken over the following goods:

Product:

Packaging:

Number of bags:

Total quantity in tonnes:

(cid:190) net:
(cid:190) gross:

Place and date of take over:

Name of vessel:

Name/address of control company:

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Name and signature of local representative:

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Observations or reservations:

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
(Signature and stamp
of manufacturer (1))

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
(Signature and stamp
of transporter)

Certificate to be completed in duplicate, one copy for the manufacturer for obtaining release of the supply
security, the other for the transporter for submitting the application for the payment on account referred to in
Article 13 of Regulation (EC) No 111/1999.

(1) The operator responsible, as appropriate, for processing or mobilisation on the market.

L 14/16

EN

Official Journal of the European Communities

19. 1. 1999

ANNEX VI

REMOVAL CERTIFICATE

for products from intervention stocks

(supply referred to in Article 2(1)(a) or (2) of Regulation (EC) No 111/1999)

Store:

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Tender Regulation (EC) No:

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Product: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Lot No:

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Type of product and dates of removal

Quantities removed

Total

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
(Date, stamp and signature of store official)