Act of the Management Board of Europol of 15 October 1998 laying down the rules governing Europol's external relations with European Union-related bodies
Date: 1998-10-15
Institutions: Europol
Subjects: Europol, exchange of information, foreign policy, international agreement

30.1.1999

EN

Official  Journal  of  the  European  Communities

C 26/89

ACT  OF  THE  MANAGEMENT  BOARD  OF  EUROPOL

of  15  October  1998

laying  down  the  rules  governing  Europol’s  external  relations  with  European  Union-related
bodies

(1999/C 26/10)

THE  MANAGEMENT  BOARD,

Having regard to the Convention based on Article K.3 of
the Treaty on European Union, on the establishment of a
European  Police  Office  (Europol  Convention) (1),  and  in
particular  Article  42(1)  thereof,

it 

Whereas 
is  for  the  Management  Board,  acting
unanimously,  to  lay  down  the  rules  governing  Europol’s
external  relations  with  European  Union-related  bodies,

Article  3

Liaison  officers

An  agreement  is  essential  for  the  secondment  of  liaison
officers of Europol to European Union-related bodies and
for  the  secondment  to  Europol  of  liaison  officers  from
European  Union-related  bodies.  Such  an  agreement  shall
stipulate the conditions for secondment and the functions
allocated  to  liaison  officers.

Article  4

HAS  ADOPTED  THE  FOLLOWING  RULES:

The  reception  of  high-level  officials

Article  1

Definitions

For  the  purpose  of  these  rules:

The  Director  of  Europol  shall  regularly  report  to  the
Management  Board  on  visits  to  Europol  of  high-level
officials  from  European  Union-related  bodies.

Article  5

Regular meetings

(a)

(b)

‘European  Union-related  bodies’  means  the  bodies
referred  to  in  Article  10(4)(1),  (2)  and  (3)  of  the
Europol  Convention;

1.
The  Director  of  Europol  may,  with  the  approval  of
the  Management  Board,  establish  regular  meetings  with
European  Union-related  bodies.

‘agreement’  means  an  agreement  concluded  for  the
purpose  of  achieving  the  objectives  referred  to  in
Article  2  of  the  Europol  Convention.

2. Where an Agreement provides for regular meetings,
the  approval  of  the  Management  Board  is  no  longer
necessary.

Article  2

Agreements

Europol  may  conclude  agreements  with  European

1.
Union-related  bodies.

2.
the
The  Management  Board  may  determine 
European  Union-related  bodies  with  which  agreements
are  to  be  negotiated.

3.
The  Director  of  Europol  shall,  after  authorisation
by  the  Management  Board,  enter  into  negotiations  on
such  agreements.  Such  an  agreement  may  only  be
concluded  after  approval  by  the  Management  Board.

(1) OJ  C  316,  27.11.1995,  p.  1.

Article  6

Provision  of  information  to  the  Management  Board

The  Director  of  Europol  shall  regularly  report  to  the
Management  Board  on  Europol’s  external  relations  with
European  Union-related  bodies.

Article  7

Exchange  of  information

1.
These  rules  shall  be  without  prejudice  to  the  rules
concerning  the  transmission  of  personal  data  by  Europol
to  third  States  and  third  bodies,  the  rules  on  the
confidentiality  of  Europol’s  information  and  the  rules
concerning  the  receipt  of  information  by  Europol  from
third  parties.

C 26/90

EN

Official  Journal  of  the  European  Communities

30.1.1999

2. (a) For the purpose of fulfilling the objectives set out
in  Article  2  of  the  Europol  Convention,  Europol
may  transmit  non-personal  data  subject  to  the
basic  protection  level  as  set  out  in  Article  8(1)  of
the  rules  on  the  confidentiality  of  Europol’s
information,  if:

— an  agreement  has  been  concluded  for  this
purpose  under  the  conditions  laid  down  in
Article  2,

— in  the  case  of  particular  data,  the  Director  of
Europol  considers  that  the  protection  of  such
data 
the  European
Union-related  body.

guaranteed  by 

is 

(b) For 

the 

transmission  of  non-personal  data
classified as Europol level 1, 2 or 3, an agreement

into
is  necessary.  This  agreement  shall  take 
account  the  provisions  of  the  rules  on  the
confidentiality  of  Europol’s  information.

Article  8

Entry  into  force

These  rules  shall  enter  into  force  on  1  January  1999.

Done  at  The  Hague,  15  October  1998.

For  the  Management  Board

The  Chairman

K.  RUSO