Proposal for a Council Decision on the Community position on the rules of procedure of the Cooperation Council and of the Cooperation Committee established by the Partnership and Cooperation Agreement between the European Communities and their Member States and Moldova
Date: 1998-06-05
Institutions: European Commission
Subjects: Association Council (EU), Moldova, association agreement (EU), committee (EU), cooperation agreement (EU)

COMMISSION  OF THE EUROPEAN  COMMUNITIES 

Brussels, 05.06.1998 
COM(1998) 351 final 

Proposal for a 

COUNCIL  DECISION 

ON THE COMMUNITY POSITION ON 
THE RULES OF PROCEDURE OF THE COOPERATION  COUNCIL 
AND OF THE COOPERATION  COMMITTEE 
ESTABLISHED BY THE PARTNERSHIP AND COOPERATION  AGREEMENT 
BETWEEN THE EUROPEAN COMMUNITIES AND THEIR MEMBER  STATES 
AND MOLDOVA 

(presented by the  Commission) 

EXPLANATORY  MEMORANDUM 

1.  The  Partnership  and  Cooperation  Agreement  (PCA)  establishing  a  partnership 
between  the  European  Communities  and  their  Member  States,  of  the  one  part,  and 
Moldova,  of  the  other  part,  provides  for  the  setting-up  of  a  Cooperation  Council 
composed  of  members  of  the  Council  of  the  European  Union  and  members  of  the 
European  Commission,  on  the  one  hand,  and  of  members  of  the  Government  of 
Moldova,  on  the  other,  its  role  is  to  monitor  the  implementation  of  the  Agreement 
and  examine  any  major  issues  arising  within  the  framework  of  the  Agreement  and 
any  other  bilateral  or  international  issues  of  mutual  interest  for  the  purpose  of 
attaining  the objectives  of the  Agreement. 

2.  According  to  the  terms  of  the  Partnership  and  Cooperation  Agreement  and  in 
particular  Articles  82  to  84 thereof,  the  Cooperation  Council  shall  establish  its  rules 
of  procedure  and  the  rules  of  procedure  of  the  Cooperation  Committee,  the  role  of 
the  Committee  being  to  prepare  all  Cooperation  Council  meetings  and  generally 
assist  the Cooperation  Council  in its  work. 

1  Article  2(1)  of  the  Council  and  the  Commission  Decision  (COM(94)  477)  on  the 
conclusion  of  the  Partnership  and  Cooperation  Agreement  provides  that  the  position 
to  be  adopted  by  the  Community  in the  Cooperation  Council  shall  be  determined  by 
the  Council  on  a  proposal  from  the  Commission  (or,  where  appropriate,  by  the 
Commission).  In  accordance  with  this  provision,  it  is  proposed  that- the  Council 
adopt  the attached  draft  rules of procedure  as a Community  position. 

4.  The  Moldova  Cooperation  Council  and  Cooperation  Committee  are  institutions 
modelled  on  the Cooperation  Councils and Cooperation  Committees  set up under  the 
Partnership  and  Cooperation  Agreements  with  Russia  and  the  Ukraine,  which  have 
(virtually)  identical  rules of procedure. The  institutional  provisions  of the  Agreement 
with  Moldova  (and  of  Partnership  and  Cooperation  Agreements  with  other  NIS) 
constitute the "legal  basis" for the rules of  procedure. 

5.  The  attached  draft  rules  of  procedure  follow  closely  the  rules  adopted  for  the 
the 
Cooperation  Council  with  Russia.  The  exact  form 
Cooperation  Council  and  Cooperation  Committee  will  take  is  as  yet  unknown. 
However,  the  Moldovan  authorities  are  likely  to  take  the  rules  and  practices 
established  with  Russia as a guide. 

the  meetings  of 

that 

6.  The  rules  of  procedure  should  be  kept  as  broad  and  as  flexible  as  possible  to 
accommodate  a  variety  of  different  models  of  the  institutions  in  question.  The  rules 
of  procedure  adopted  under  the  Europe  Agreements  are  a  suitable  model  for  the 
Moldova  rules  of  procedure.  They  offer  a  sufficiently  flexible  framework,  which 
merely  lays  down  the  broad  outlines  of  the  institutions'  operations  without  going 
into excessive  detail. 

7.  One  notable  difference  between 

the  Europe 
Agreements  with  the  CEECs  and  those  of  the  PCAs  is  that  a  Cooperation  Council 
can  make  only  (non-binding)  recommendations  (Article  82  of  the  PCA),  whereas 
Association  Councils  can  take  decisions.  Appropriate  minor  adjustments  must 
therefore  be made  to the model  rules of procedure to reflect  this  aspect. 

institutional  provisions  of 

the 

I 

S. 

It  is  established  practice  under  the  Europe  Agreements  that  all  meetings  of  the 
Association  Councils  lake  place  in  the  EU.  While  this  corresponds  to  EU  practice  in 
mixed  agreement  contexts,  it  is not  in  line with  standard  diplomatic  usage.  Although 
the Moldovan  authorities  have not requested  alternating  venues, it is likely  to  request 
treatment  equivalent  to  that  of  Russia.  Therefore  the  formula  proposed  for  Russia, 
namely  that the venue will  be in the EU, unless the Parties  agree  otherwise,  could  be 
used here. 

9.  The  attached  draft  rules  of  procedure  are  proposed  for  adoption  as. a  Community 
position  under  Article 2(1) of the Council  and  Commission  Decision  (COM(94)  477) 
on  the conclusion  of  the  PCA  between  the  European  Communities  and  their  Member 
States and  Moldova  by  means of a decision  of the Council. 

10.  The Council  is  therefore  requested  to  adopt  the  attached  Commission  proposal  on  a 
Community  position  on  the rules of procedure of the Cooperation  Council  and  of  the 
Cooperation  Committee  with  Moldova. 

4 

PROPOSAL  FOR A COUNCIL  DECISION 
ON A COMMUNITY  POSITION  ON 
THE  RULES  OF PROCEDURE  OF THE  COOPERATION  COUNCIL 
AND  OF THE COOPERATION  COMMITTEE 
ESTABLISHED  BY THE  PARTNERSHIP  AND  COOPERATION  AGREEMENT 
BETWEEN  THE  EUROPEAN  COMMUNITIES  AND THEIR  MEMBER  STATES 
AND  MOLDOVA 

THE  COUNCIL  OF THE  EUROPEAN  UNION, 

to  Ihe  Treaty  establishing 

Having  regard 
the  Treaty 
establishing  the  European  Coal  and  Steel  Community  and  the  Treaty  establishing  the 
European  of Atomic  Energy  Community  (Euratom), 

the  European  Community, 

Having  regard  to  the  Council  and  Commission  Decision  of...  1998  on  the  conclusion  of 
the  Partnership  and  Cooperation  Agreement  between  the  European  Communities  and 
their  Member  states,  of  the  one  part,  and  Moldova,  of  the  other  part,  and  in  particular 
Article  2(1)  thereof, 

I laving regard  to the  proposal  from  the  Commission, 

Whereas  Article  82 of the  Partnership  and  Cooperation  Agreement  sets up a  Cooperation 
Council; 

Whereas  Article  84  of  the  Partnership  and  Cooperation  Agreement  provides  that  the 
Cooperation  Council  shall  be assisted  by a Cooperation  Committee  and  Article  83  of  the 
Agreement  further  provides  that  the  Cooperation  Council  shall  adopt  its  own  rules  of 
procedure; 

Whereas  Article  84  of  the  said  Agreement  further  provides  that  the  Cooperation  Council 
shall,  in  its  rules  of  procedure,  determine  the  functioning  of  the  Cooperation  Committee 
and  that  the  Cooperation  Council  may  delegate  any  'of  its  powers  to  the  Cooperation 
Committee; 

Whereas  Article  85 of the  Agreement  further  provides  that  the  Cooperation  Council  may 
decide  to  set  up any  other  special  committee  or  body  that  can  assist  it  in  carrying  out  its 
work, 

HAS  DECIDED  AS  FOLLOWS: 

The position  to  be adopted  by  the  European  Community  within  the  Cooperation  Council 
set  up  under  Article  82  of  the  Partnership  and  Cooperation  Agreement  between  the 
European  Communities  and  their  Member  States,  of  the  one  part,  and  Moldova,  of  the 
other  part,  on  the  rules  of  procedure  of  the  said  Cooperation  Council  and  of  the 
Cooperation  Committee  referred  to  in  Article  84  of  the  Agreement  shall  be  based  on  the 
draft  rules of  procedure  annexed  to this  Decision.  Minor  amendments  to these draft  rules 
of  procedure  may  be accepted  without  further  decision  by  the  Council. 

Done  at  Brussels, 

*1 

D R A FT 

RULES  OF  PROCEDURE 

OF  THE 

COOPERATION  COUNCIL 

REPRESENTING 

THE  EUROPEAN  COMMUNITIES  AND THEIR  MEMBER  STATES, 

OF THE ONE PART,  AND 

MOLDOVA,  OF THE OTHER  PART 

HIT: COOPERATION  COUNCIL, 

Having  regard  to  the  Agreement  on  Partnership  and  Cooperation  between  the  European 
Communities  and  their  Member  States,  of  the  one  part,  and  Moldova,  of  the  other  part, 
signed  in  Brussels  on  28  November  1994, hereinafter  referred  to as "the  Agreement",  and 
in  particular  Articles  82 to 85  thereof, 

I laving regard  to the  Protocol  to the Agreement  signed on  15 May  1997, 

Whereas the Agreement  entered  into force  on..., 

HAS ADOPTED  THE  FOLLOWING  RULES  OF  PROCEDURE: 

Article 1 

Presidency 

The oflice  of  President  of  the Cooperation  Council  shall  be held  alternately  for  periods  of 
twelve  months  by a representative  of the Council  of the  European  Union, on  behalf of  the 
Communities  and  their  Member  Stales,  and  a  representative  of  the  Government  of 
Moldova.  However,  the  first  period  shall  begin  on  the  date  of  the  first  Cooperation 
'Council and end on  31  December of the same  year. 

Article 2 

Meetings 

The  Cooperation  Council  shall  meet  at  ministerial  level  once  a  year.  Extraordinary 
meetings  of  the  Cooperation  Council  may  be  held  at  the  request  of  either  party,  if  the 
parties so agree. 

Unless agreed  otherwise  by the  Parties, each  meeting  of the Cooperation  Council  shall  be 
held  at  the  usual  venue  for  meetings  of  the  Council  of  the  European  Union  at  a  date 
agreed  by  both  Parties. 

The meetings  of  the  Cooperation  Council  shall  be jointly  convened  by  the  Secretaries  of 
the Cooperation  Council  in agreement  with  the  Parties. 

s 

Article 3 

Representation 

The  members  of  the  Cooperation  Council,  as  defined  in  Article  83  of  the  Agreement, 
may  be represented  by a minister  or by a designated  official  if prevented  from  attending. 

The official  acting  in such  a capacity  shall  as a rule be Moldova's  Head  of the Mission  to 
the  European  Communities  or  the  Head  of  the  Permanent  Mission  to  an  EC  Member 
State or a senior  official. 

In  all  other  cases,  a  member  wishing  to  be  represented  shall  notify  the  President  of  the 
name of the representative  before  the  meeting  at which  he is to be so  represented. 

The representative of a member  of the Cooperation  Council  shall  exercise  all  the rights of 
the  full  member. 

Article 4 

Delegations 

The  members  of the Cooperation  Council  may  be accompanied  by  officials. 

Before  each  meeting,  the  President  shall  be  informed  of  the  proposed  membership  of 
each  Party's  delegation  and  the name of the head  of  delegation. 

The  Cooperation  Council  may  invite  other  persons  to  attend  its  meetings  in  order  to 
provide  information  on  particular  subjects. 

Article 5 

Secretariat 

An  official  of  the  General  Secretariat  of  the  Council  of  the  European  Union  and  an 
official  appointed  by  Moldova  shall  act jointly  as Secretaries of the Cooperation  Council. 

Article 6 

Documents 

Where  the  discussions  of  the  Cooperation  Council  are  based  on  reference  documents, 
such  documents  shall  be  numbered  and  circulated  by  the two  Secretaries  as documents  of 
the Cooperation  Council. 

Article 7 

Correspondence 

Correspondence  for  the Cooperation  Council  or  the  President  of the  Cooperation  Council 
shall  be sent  to the two  Secretaries of the Cooperation  Council. 

The two  Secretaries  shall  ensure  that  correspondence  is  forwarded  to  the  President  of  the 
Cooperation  Council  and,  where  appropriate,  circulated  to  other  members  of  the 
in  Article  6.  The 
Cooperation  Council  as 
the 
correspondence 

referred 
the  Secretariat-General  of 

thus  circulated  shall  be  sent 

type  of  document 

the 

to 

to 

6 

Commission,  the  Permanent  Representations  of  Member  States  of  the  European  Union 
and  the  Mission  of  Moldova  in  Brussels. 

Communications  from  the  President  of  the  Cooperation  Council  shall  be  sent  out  by  the 
Secretary  concerned  and,  where  appropriate,  circulated  as  documents  referred  to  in 
Article  6  to  the  other  members  of  the  Cooperation  Council  at  the  addresses  indicated  in 
the paragraph  above. 

Article 8 

Agenda 

v 

1. 

A  commonly  agreed  provisional  agenda  shall  be  drawn  up  for  each  meeting.  It 
shall  be  forwarded  by  the  Secretaries  of  the  Cooperation  Council  to  the 
addressees  referred  to  in Article  7 not  later  than  fifteen  days  before  the  beginning 
of the  meeting. 

The provisional  agenda  shall  include  items  for  which  a  request  has  been  received 
by  one  or  other  of  the  two  Secretaries  not  later  than  twenty-one  days  before  the 
beginning  of  the  meeting,  but  items  will  not  be  put  on .the  provisional  agenda 
unless  the  supporting  documentation  has  been  forwarded  to  the  Secretaries  not 
later than  the date of dispatch  of the  agenda. 

The agenda  shall  be adopted  by the  Cooperation  Council  at  the  beginning  of  each 
meeting.  An  item  not  appearing  on  the  provisional  agenda  may  be  added  if  the 
two  Parties  so agree. 

2. 

By  agreement  of  the  Parties,  the  time-limits  specified  in  paragraph  1  may  be 
shortened  to take account  of special  circumstances. 

Article 9 

Minutes 

The  two  Secretaries  shall jointly  draw  up  draft  minutes  of  each  meeting,  the  two  copies 
being equally  authentic. 

The  minutes  shall, as a general  rule, indicate  in respect  of each  item  on  the  agenda 

the documentation  submitted  to the Cooperation  Council; 

any  statements  that  members of the Cooperation  Council  want  included; 

the recommendations,  statements and conclusions  adopted  on  specific  items. 

The  minutes  shall  also  include  a  list  of  members  of  the  Cooperation  Council  or  their 
representatives  who  were present at the meeting. 

The  draft  minutes  shall  be  submitted  to  the  Cooperation  Council  for  approval  at  its  next 
meeting.  When  approved,  two  authentic  copies  of the  minutes  shall  be  signed  by  the  two 
Secretaries  and  filed  by  the  Parties.  A copy  of  the  minutes  shall  be  forwarded  to  each  of 
the addressees  referred  to  in Article  7 above. 

Article  10 

Recommendations 

\ 

The  Cooperation  Council  shall  formulate 
agreement  between  the Parties. 

its  recommendations  by  common 

Between  meetings,  the  Cooperation  Council  may  make  recommendations  and 
approve  minutes  by  written  procedure  if  the  Parties  so  agree.  The  written 
procedure  shall  consist  of  an  exchange  of  notes  between  the  two  Secretaries, 
acting  in agreement  with  the  Parties. 

the  meaning  of 
The  recommendations  of  the  Cooperation  Council  within 
Article  82  of  the  Partnership  and  Cooperation  Agreement  shall  have  the  title 
"recommendation",  followed  by  a  serial  number,  the  date  of their  adoption  and  a 
description  of the  subject. 

The  recommendations  of  the  Cooperation  Council  shall  be  authenticated  by  the 
two  Secretaries  and  the  two  authentic  copies  shall  be  signed  by  the  heads  of 
delegation  of the two  Parties. 

Recommendations  shall  be  forwarded  to  each  of  the  addressees  referred  to  in 
Article  7 above as documents of the Cooperation  Council. 

Article 11 

Publicity 

Unless  otherwise  decided,  the  meetings  of  the  Cooperation  Council  shall  not  be 
public. 

Each  Party  may  decide  to  publish  the  recommendations  of  the  Cooperation 
Council  in  its respective  official  gazette. 

Article  12 

Languages 

The  official  languages  of  the  Cooperation  Council  shall  be  the  official  languages  of  the 
Parlies. 

The  Cooperation  Council  shall  normally  base 
prepared  in these  languages. 

its  deliberations  on  documentation 

Article  13 

Expenses 

The  European  Communities  and  Moldova  shall  each  cover  the  expenses  they  incur  by 
reason  of their  participation  in the meetings  of the Cooperation  Council  with regard to  the 
costs of both staff,  travel and subsistence and of post and  telecommunications. 

The  cost  of  interpreting  at meetings  and of translation  of documents  shall  be borne  by  the 
European  Communities,  with  the  exception  of  interpretation  or  translation  into  or  from 
Romanian,  which  shall  be borne  by  Moldova. 

Other  expenditure  relating  to  the  material  organisation  of  meetings,  including  the 
duplication  of documents, shall  be borne  by  the  Party  which  hosts  the  meeting. 

'I 

Article 14 

Cooperation  Committee 

In  accordance  with  Article  84  of  the  Partnership  and  Cooperation  Agreement,  a 
Cooperation  Committee  is  hereby  set  up  in  order  to  assist  the  Cooperation 
Council  in its work.  It shall  be composed  of representatives  of the Commission  of 
the  European  Communities  and  of  the  members  of  the  Council  of  the  European 
Union, on  the one  hand,  and  of representatives  of the Government  of Moldova  on 
the other,  normally  at senior official  level. 

The Cooperation  Committee  shall  prepare  the meetings  and  the discussions  of  the 
Cooperation  Council,  monitor,  where  appropriate,  the  implementation  of  the 
recommendations  of  the  Co; peration  Council  and  in  general  ensure  continuity  in 
the  partnership  and  the  proper  functioning  of  the  Partnership  and  Cooperation 
Agreement.  It  shall  submit  proposals  or  draft  recommendations  for  adoption  to 
the Cooperation  Council. 

The  consultations  provided  for  in  Articles  17  and  48,  and  in  Annex  2  to  the 
Partnership  and  Cooperation  Agreement  shall  take  place  within  the  Cooperation 
Committee.  Consultation  may  continue  in  the  Cooperation  Council  if the  Parties 
so agree. 

The rules of procedure of the Cooperation  Committee  are annexed  hereto. 

Done at 

For the Cooperation  Council 

I lead of the  EU  Delegation 

Head of the Moldova  Delegation 

4 

RULES  OF  PROCEDURE  OF  THE  COOPERATION  COMMITTEE 

ANNEX 

.  Arlkkl 

Presidency 

The  office  of  President  of the Cooperation  Council  shall  be held  alternately  for  periods  of 
twelve  months  by  a  representative  of the  Commission  of the  European  Communities,  on 
behalf  of  the  Communities  and  their  Member  States,  and  a  representative  of  the 
Government  of  Moldova.  The first period  shall  begin  on  the date  of the  first  Cooperation 
Council  meeting  and  end  on  31  December  of the  same  year.  During  this  period  and  each 
twelve-month  period  thereafter,  the  Cooperation  Committee  shall  be chaired  by the  Party 
holding  the  Presidency  of the Cooperation  Council. 

Article 2 

Meetings 

The  Cooperation  Committee  shall  meet  once a year  and  whenever circumstances  require, 
by agreement  of the  Parlies. 

Each  meeting  of  the  Cooperation  Committee  shall  be  held  at  a  time  and  place  agreed  by 
the  Parties. 

The meetings  of the Cooperation  Committee  shall  be convened  by the two  Secretaries. 

Article 3 

Delegations 

Before  each  meeting,  the  Chairman  shall  be  informed  of  the  proposed  composition  of 
each  Party's  delegation. 

Article 4 

Secretarial 

An  official  of  the  Commission  of  the  European  Communities  and  an  official  of  (he 
Government  of  Moldova  shall  act jointly  as Secretaries  of the Cooperation  Committee. 

All  communications  to  and  from  the  Chairman  of  the  Cooperation  Committee  provided 
for  in this Annex  shall  be forwarded  to the  Secretaries  of the  Cooperation  Committee  and 
to the  Secretaries  and  President  of the Cooperation  Council. 

Article  5 

Publicity 

Unless  otherwise  decided,  the  meetings  of  the  Cooperation  Committee  shall  not  be 
public. 

/o 

Article 6 

Agenda 

A provisional  agenda  for each meeting shall be drawn up by the Secretaries of the 
Cooperation  Committee,  who  shall  forward  it  to  the  addressees  referred  to  in 
Article 4 not later than fifteen  days before the beginning of the meeting. 

The  provisional  agenda  shall  include  the  items  for  which  the  Chairman  has 
received  a  request  not  later  than  twenty-one  days  before  the  beginning  of  the 
meeting, on the understanding that items shall not be written  into the provisional 
agenda  unless  the  supporting  documentation  has  been  forwarded 
to  the 
Secretaries not later than the date of dispatch of the agenda. 

The agenda  shall  be adopte '  by .the Cooperation  Committee  at  the  beginning  of 
each meeting.  An item othe:  *ban those appearing on the provisional  agenda may 
not be placed on the agenda unless the Parties so agree. 

By  agreement  of  the  Parties,  the  time-limits  specified  in  paragraph  1 may  be 
shortened  to take account of special circumstances. 

The Cooperation  Committee  may  ask  experts  to  attend  its  meetings  in  order  to 
provide information  on particular subjects. 

Article 7 

Minutes 

Minutes  shall  be  taken  for  each  meeting  summing  up  the  conclusions  reached  by  the 
Committee. 

When  adopted  by  the  Cooperation  Committee,  the  minutes  shall  be  signed  by  the 
Chairman  and  the two Secretaries and a copy filed by each of the Parties.  A copy  of the 
minutes shall  be forwarded  to each of the  addressees referred  to in Article 4. 

Article 8 

Recommendations 

The  Cooperation  Committee  shall  not  formulate  recommendations  except  in  specific 
cases where it is empowered  to do so by the Cooperation  Council  under Article  87(2) of 
the Agreement.  In such cases these acts shall bear the title "recommendation",  followed 
by  a  serial  number,  the  date  of  adoption  and  a  description  of  the  subject 
Recommendations shall be formulated  by common agreement between the parties. 

Recommendations  of  the  Cooperation  Committee  shall  be  forwarded  to  the  addressees 
referred  to  in  Article  4.  The  Cooperation  Committee  may  decide  to  publish  such 
recommendations. 

The  recommendations  of  the  Cooperation  Committee  shall  be  signed  by  the  Chairman 
and the Secretaries. 

A* 

Article 9 

Expenses 

The  European  Communities  and  Moldova  shall  each  cover  the  expenses  they  incur  by 
reason  of  their  participation  in  the  meetings  of  the  Cooperation  Committee  and  of  its 
subcommittees  and  working  parties  with  regard  to  the  costs  of  both  staff,  travel  and 
subsistence  and  of post and  telecommunications. 

The  cost  of  interpreting  at  meetings  and  translation  shall  be  borne  by  the  European 
Communities,  with, the  exception  of  interpretation  or  translation  into  or  from  Romanian, 
which  shall  be borne by  Moldova. 

Expenditure  relating  to the material  organisation  of meetings, including  the duplication  of 
documents, shall  be borne  by the  Party  which  hosts the meeting. 

Article  10 

Subcommittees  and  working  parlies 

The (  oopcration  Committee  may  set  up subcommittees,and  working  parlies  to assist  it  in 
its  work.  They  shall  work  under  the  aegis  of  the  Cooperation  Committee,  to  which  they 
shall  report  after  each  meeting.  They  shall  not  formulate  recommendations. 

The  Cooperation  Committee  may  change  the  terms  of  reference  of  any  subcommittee  or 
working  party, abolish  them  or set up .new ones. 

At 

FINANCIAL STATEMENT 

1 TITLE OF OPERATION 

Rules of  procedure  of  the Cooperation  Council  and  flie  Cooperation  Committee  set  up 
under  the  Partnership  and  Cooperation  Agreement  between  the  European  Communities 
and  their  Member  Slates  and  Moldova  (PCA).  Establishment  and  operation  of  an 
EU-Moldova  Cooperation  Council,  a  Cooperation  Committee  and,  where 
necessary, (sub)committees and other  special  bodies. 

2  BUDGET HEADING INVOLVED 

A-130  : Mission  expenses 
A- 2510  : Meetings of committees 

3  LEGAL  BASE 

Council and Commission  Decision on the conclusion of the. Partnership and Coopérât ion-
Agreement  between  the  European  Communities  and  their  Member  Stales  and  Moldova 
(to be adopted). 

4 DESCRIPTION OF OPERATION 

4.1 

General  objective 

Implementation  of the institutional  provisions of the  PCA. 

4.2 

Period  covered  and arrangements  for  renewal 

10 years (= duration  of the  PCA, Article 98, with  possibility  of extension). 

5 CLASSIFICATION OF  EXPENDITURE OR REVENUE 

5.1 

Compulsory/Non-compulsory  expenditure 

Non-compulsory  expenditure. 

5.2 

Differentiated/Non-differentiated  appropriations 

Non-differentiated  appropriations. 

5.3 

Type  of revenue  involved 

No  revenue. 

6TYPE OF EXPENDITURE OR REVENUE 

100%  non-reimbursable  (missions  by  officials,  organisation  of  conferences, 
interpretation,  translation,  reproduction  of  documents) 

Ah 

7  F I N A N C I AL  I M P A CT 

7.1 

Method  of  calculating  total  cost  of  operation  (relation  between 
individual and total costs) 

See section  10. No operational expenditure involved. 

7.2 

Itemised breakdown of cost 

Breakdown 

year n 

n+  1 

n + 2 

n + 3 

n + 4 

n + 5 and 
subs,  yrs 

Total 

Commitment appropriations ECU million 

(at current prices) 

Total 

7.3 Operational expenditure for studies, experts etc. included in Part B of the budget 

Commitment appropriations ECU million (at current prices) 

year n 

n  +  1 

n  +  2 

n  +  3 

n  +  4 

n  +  5 
& subs. 
yrs 

Total 

- Studies 

Meetings 

of 

experts 
-  Conferences  and 
congresses 
-  Information  and 
publications 

Total 

Ak 

7.4  Schedule  of commitment  and  payment  appropriations 

year n 

n+  1 

n + 2 

n + 3 

n + 4 

ECU  million 
n + 5 and 
subs,  yrs 

Total 

Commitment 
appropriations 
Payment 
appropriations 

yearn 
n +1 
n + 2 
n + 3 
n + 4 
n  i 5 
and  subs,  yrs 

Total 

, 

8 

F R A UD  P R É V E N T I ON  M E A S U R ES 

Checks by the responsible  officials. 

ELEMENTS OF COST-EFFECTIVENESS  ANALYSIS 

9.1  Specific  and quantified  objectives; target  population 

The  institutionalised  dialogue  between  the  EU  and  Moldova  will  be  an 
essential  prerequisite  for  achieving  the  aims  of  the  PCA,  namely  the 
promotion  of  trade  and  investment  Hows,  support  for  political  and 
economic  reforms  in  Moldova  and  close  coopération  across  a  wide 
number of policy  fields. 

The  main  targets  are  economic  operators  and  the  general  public  in 
Moldova and the EU. 

9.2  Grounds for the  operation 

Coordinated  approach  by  the  European  Communities  and  their  Member 
states  to  cooperation  with  Moldova,  avoiding  duplication  of  effort  and 
establishing  the EU as one of the main partners of Moldova.  The  approach 
is  similar  to  that  adopted  under  the  Partnership  and  Cooperation 
Agreements  with other NIS and the Europe Agreements  with the CHECs.  -

AS 

9.3  Monitoring and evaluation of the operation 

Regular  stock-taking  of  the  results  and  effectiveness  of  the  dialogue  by 
Commission and Council. 

10  ADMINISTRATIVE  EXPENDITURE  (SECTION  III,  PART  A  OK THE  BUDGET) 

Actual  mobilisation  of  the necessary  administrative resources  will  depend  on the 
Commission's annual  decision on the allocation  of resources, taking into account 
the number of staff and additional* amounts authorised  by the budgetary authority. 

10.1  Effect on the number of posts 

Type of  post 

Staff  to  be  assigned  to 
managing  the  operation 
Temporary 
Permanent 
posts 
posts 

A 
Officials  or 
B 
temporary 
C 
staff 
()(her  resources 
Total 

1 
0 
0.5. 
0 
1.5 

0 
0 
0 
0 
0 

Source 

Existing 
resources  in 
the  DG  or 
department 
concerned 
1 
0 
0.5 
0 
1.5 

Duration 

Additional 
resources 

0 

0 
0 

10.2 Overall financial impact of additional human resources 

Officials 

Amounts 
0 

ECU 
Method of calculation 
No additional human resources 
required. 

Temporary staff 
O t h er  reSOUrCeS  (indieatObiidget heading) 

0 
0 

Total  0 

At 

10.3  Increase  in  other  administrative  expenditure  as  a  result  of  the 

operation 

ECU 

lludj'cl  heading 

Amounts 

Method  of  calculation 

Cooperation  Council 
N.B.  All  meetings  to  be  held  in  Brussels  once  a 
year.  The  Council  organises  these  meetings,  so  the 
Commission  merely  participates  with  its  officials 
but  does  not  bear 
(conference 
organisation,  interpretation,  etc.) 

costs 

any 

p.m. 

A-130 

Cooperation  Committee 
N.B.  Meetings 
between  Brussels and  Chisinau. 

(usually  one  a  year)  alternate 

30 000 

Chisinau  meetings  (once every  2  years) 
•  4-day  mission  for  10 Commission  officials  from 

various  DGs. 

Subcommittees  and other  bodies 
N.B.  Estimated:  6  meetings  per  year;  half 
Chisinau,  half  in  Brussels. 

in 

Chisinau  meetings  (3 a  year) 

20 000 

12 000 

•  One 4-day  mission  per year  for  8 officials  (Trade 

Facts  Working  Group). 
•  Two  4-day  missions 

subcommittees). 

for  3  officials 

(other 

A-2510 

p.m. 

costs 

for  Council 

Travel 
representatives 
in  meetings  of  the  Cooperation 
participating 
Committee  and  of  subcommittees  and  other 
groups  are  paid  by 
the  Council's  General 
Secretariat. 

A-130 

62 000 

32.000 

TOTAL 
=  for  years  where  Cooperation  Committee  is  in 
Chisinau 
=  for  years  where  Cooperation  Committee  is  in 
Brussels 

A-2510 

p.m. 

N.B.  The  necessary  resources  for  missions  by  Commission  officials  will  be  obtained  through 
redeployment  of existing  resources. 

M 

ISSN 0254-1475 

COM(98) 351  final 

DOCUMENTS 

EN 

11  06  01 

Catalogue number  :  CB-C0-98-372-EN-C 

ISBN 92-78-37028-2 

Office for Official  Publications of the European Communities 

L-2985 Luxembourg 

4f