Decision No 1/98 of the Association Council, Association between the European Communities and their Member States, of the one part, and the Republic of Poland, of the other, of 27 February 1998 adopting the terms and conditions for the participation of Poland in Community programmes in the fields of training, youth and education
Date: 1998-02-27
Institutions: EC–Poland Association Council
Subjects: EU programme, European Association Agreement, Poland, education, young person

13. 3. 98

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DECISION No 1/98 OF THE ASSOCIATION COUNCIL,

Association between the European Communities and their Member States, of the
one part, and the Republic of Poland, of the other,

adopting the terms and conditions for the participation of Poland in Com-
munity programmes in the fields of training, youth and education

of 27 February 1998

(98/199/EC)

THE ASSOCIATION COUNCIL,

HAS DECIDED AS FOLLOWS:

Having regard to the Europe Agreement between the
European Communities and their Member States, of the
one part, and the Republic of Poland, of the other (1),

Having regard to the Additional Protocol to the Europe
Agreement between the European Communities and their
the one part, and the Republic of
Member States, of
Poland, of the other part concerning Poland’s participa-
tion in Community programmes, and in particular
Articles 1 and 2 thereof (2),

according to Article 1 of

Whereas
the Additional
Protocol, Poland may participate in Community frame-
work programmes, specific programmes, projects or other
actions in particular in the fields of training, youth and
education;

Article 1

Poland shall participate in the European Community
programmes Leonardo da Vinci, Youth for Europe and
Socrates in accordance with the attached terms and condi-
tions, which shall form an integral part of this Decision.

Article 2

the
This Decision shall apply for
Leonardo da Vinci, Youth for Europe and Socrates
programmes.

the duration of

Article 3

This Decision shall enter into force on the first day of the
month following that of its adoption by the Association
Council.

Done at Brussels, 27 February 1998.

Whereas pursuant to Article 2 of the Additional Protocol
the terms and conditions for the participating of Poland
in the activities referred to in Article 1 shall be decided
by the Association Council,

For the Association Council

The Chairman

R. COOK

(1) OJ L 348, 31. 12. 1993, p. 2.
(2) OJ L 317, 30. 12. 1995, p. 35.

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ANNEX I

TERMS AND CONDITIONS FOR THE PARTICIPATION OF POLAND IN THE LEONARDO
DA VINCI, YOUTH FOR EUROPE AND SOCRATES PROGRAMMES

1. Poland shall participate in all actions of

the Leonardo da Vinci, Youth for Europe and Socrates
programmes (hereinafter called ‘the programmes’) in accordance, unless otherwise provided in this De-
cision, with the objectives, criteria, procedures and deadlines as defined in Council Decisions 94/819/EC
establishing an action programme for the implementation of a European Community vocational training
policy, Decision 818/95/EC of the European Parliament and of the Council adopting the third phase of
the ‘Youth for Europe’ programme and Decision 819/95/EC of the European Parliament and of the
Council establishing the European Community action programme in the field of education.

2. The terms and conditions for the submission, assessment and selection of applications related to eligible
institutions, organisations and individuals of Poland shall be the same as those applicable to eligible insti-
tutions, organisations and individuals of the Community.

Language preparation and training activities concern the official languages of the Community. In excep-
tional circumstances, other languages could be accepted if the implementation of the programmes so
requires.

3. To ensure the Community dimension of the programmes, transnational projects and activities proposed
by Poland will be required to include a minimum number of partners from the Member States of the
Community. This minimum number will be decided in the framework of the implementation of the
programmes, taking into account the nature of the various activities, the number of partners in a given
project, and the number of countries participating in the Programme. Projects and activities carried out
solely between Poland and the EFTA-EEA States or any other third country, including those which have
concluded an association agreement with the Community, to which participation in the Programmes is
open, shall not be eligible for Community financial support.

4. In accordance with the terms of the relevant provisions of the Decisions on the Leonardo da Vinci, Youth
for Europe and Socrates programmes, Poland shall provide the appropriate structures and mechanisms at
national level and shall take all other necessary steps to ensure national coordination and organisation of
the implementation of the programmes.

5. Poland shall pay each year a contribution to the general budget of the European Communities to cover

the costs resulting from its participation in the programmes.

The rules governing the financial contribution of Poland shall be those set out in the Annex, which
constitutes an integral part of this Decision. The Association Committee shall be entitled to adapt this
contribution whenever necessary.

6. The Member States of the Community and Poland shall make every effort, within the framework of ex-
isting provisions, to facilitate the free movement and residence of students, teachers, university adminis-
trators, young people and other eligible persons moving between Poland and the Member States of the
Community for the purpose of participating in activities covered by this Decision.

7. Without prejudice to the responsibilities of the Commission and the Court of Auditors of the European
Communities in relation to the monitoring and evaluation of the programmes pursuant to Articles 10, 9
and 8 of Leonardo da Vinci, Youth for Europe and Socrates decisions respectively, the participation of
Poland in the programmes shall be continuously monitored on a partnership basis involving the
Commission and Poland. Poland shall submit to the Commission relevant reports and take part in other
specific activities set out by the Community to this end.

8. Without prejudice to the procedures referred to in Article 6 of the Decision on Leonardo da Vinci, Article
6 of the Decision on Youth for Europe and Article 4 of the Decision on Socrates, Poland shall be invited
to coordination meetings on any question concerning the implentation of this Decision prior to the
regular meetings of the Committees. The Commission shall inform Poland of the results of such regular
meetings.

9. The language to be used as regards the application process, contracts, reports to be submitted and other
administrative arrangements for the programmes, shall be one of the official langues of the Community.

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ANNEX II

FINANCIAL CONTRIBUTION OF POLAND TO LEONARDO DA VINCI, SOCRATES AND
YOUTH FOR EUROPE

1. The financial contribution of Poland will cover:

— subsidies or any other financial support from the programmes to Polish participants,

— the financial support from the programmes to the functioning of the national agencies, where ap-

plicable,

— supplementary administrative costs related to the management of the programmes by the Commission

of the European Communities stemming from Poland’s participation.

2. For every budget year, the aggregated amount of subsidies or any other financial support received from
the programmes by the Polish beneficiaries and by the national agencies of Poland will not exceed the
contribution paid by Poland, after deduction of the supplementary administrative costs.

Should the contribution paid by Poland to the general budget of the European Communities, after deduc-
tion of the supplementary administration costs, be higher than the aggregated amount of the subsidies or
other financial support received by the Polish beneficiaries and by the national agencies from the
programmes, the Commission of the European Communities will transfer the balance to the next bud-
getary exercise, and it will be deducted from the following year’s contribution. Should such a balance be
left when the programmes come to an end, the corresponding amount will be reimbursed to Poland.

3. Leonardo da Vinci

Poland’s annual contribution will be ECU 6 420 000 from 1997. From this sum, an amount of ECU
420 000 will cover supplementary administrative costs related to the management of the programme by
the Commission stemming from Poland’s participation.

4. Socrates

Poland’s contribution will be:

— ECU 5 176 660 in 1997 for its participation in Chapter II (School education, Comenius) and Chapter
III (horizontal measures). From this sum, an amount of ECU 338 660 will cover supplementary ad-
ministrative costs related to the management of the programme by the Commission stemming from
Poland’s participation,

— ECU 11 764 650 in 1998 and in 1999, for its participation in the entire Socrates programme, in-
cluding Chapter I (Erasmus). From this sum, an amount of ECU 769 650 will cover supplementary ad-
ministrative costs related to the management of the programme by the Commission stemming from
Poland’s participation.

5. Youth for Europe

Poland’s annual contribution will be:

— ECU 1 000 000 in 1997 for participating in actions AI and BI,

— ECU 1 500 000 in 1998 and ECU 2 000 000 in 1999 for participating in all the actions of the

programme, except Action D.

From these sums, an amount of ECU 65 000 in 1997, ECU 98 000 in 1998 and ECU 130 000 in 1999
will cover supplementary administrative costs related to the management of the programme by the
Commission stemming from Poland’s participation.

6. The financial regulation applicable to the general budget of the European Communities shall apply,

notably to the management of the contribution of Poland.

After the entry into force of this Decision and at the beginning of each following year, the Commission
shall send to Poland a call for funds corresponding to its contribution to the costs under the Decision.

This contribution shall be expressed in ecus and paid into an ecu bank account of the Commission.

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Poland shall pay its contribution to the annual costs under this Decision according to the call for funds,
at the latest three months after the call for funds is sent. Any delay in the payment of the contribution
shall give rise to the payment of interest by Poland on the outstanding amount from the due date. The
interest rate corresponds to the rate applied by the European Monetary Cooperation Fund, for the month
of the due date, for its operations in ecus (1), increased by 1,5 percentage points.

7. Poland shall pay the supplementary administrative costs referred to in paragraphs 3, 4 and 5 from its

national budget.

8. Poland shall pay 3 % (1997), 13 % (1998) and 23 % (1999) of the remaining costs of its participation in

the Programmes from its national budget.

Subject to regular PHARE programming procedures, the remaining 97 % (1997), 87 % (1998) and 77 %
(1999) will be paid from Poland’s annual PHARE Programmes.

(1) Rate published monthly in the Official Journal of the European Communities — C series.