Proposal for a Council Decision on the Community position in relation to the rules of procedure of the Co-operation Council and the Co-operation Committee established by the Partnership and Co-operation Agreement between the European Communities and their Member States and Ukraine
Date: 1998-02-11
Institutions: European Commission
Subjects: Association Council (EU), Ukraine, cooperation agreement (EU), rules of procedure

•*>»":* HtfWJW** 

COMMISSION OF THE EUROPEAN COMMUNITIES 

Brussels,  11.02.1998 
COM(1998) 35 final 

Proposal  for a 

COUNCIL  DECISION 

ON THE COMMUNITY POSITION 

IN RELATION TO 

THE RULES OF PROCEDURE OF THE CO-OPERATION COUNCIL 

AND THE CO-OPERATION COMMITTEE 

ESTABLISHED BY THE PARTNERSHIP AND CO-OPERATION AGREEMENT 
BETWEEN THE EUROPEAN COMMUNITIES AND THEIR MEMBER STATES 

AND UKRAINE 

(presented  by  the Commission) 

EXPLANATORY  MEMORANDUM 

1.  The  Partnership  and  Co-operation  Agreement  establishing  a  Partnership  between  the 
European  Communities  and  their  Member  states,  of the  one  part,  and  Ukraine,  of  the  other 
part  (PCA), foresees  the  establishment  of  a  Co-operation  Council  composed  of  members  of 
the  Council  of the  European  Union  and  members  of the  European  Commission,  on  the  one 
Its  role  consists  in 
hand,  and  of  members  of  the  Government  of  Ukraine,  on  the  other. 
monitoring  the  implementation  of  the  Agreement  and  in  examining  any  major  issues  arising 
within  the  framework  of  the  Agreement  and  any  other  bilateral  or  international  issues  of 
mutual interest for the purpose of attaining the objectives of the Agreement. 

According  to  the  terms  of  the  Partnership  and  Co-operation  Agreement  and  in -particular 
Articles  85 - 89 thereof,  the  Co-operation  Council  shall  establish  its  own  rules of  procedure 
as well as the rules of procedure of the Co-operation  Committee, the role of which  consists in 
preparing all Co-operation  Council  meetings and generally assisting the Co-operation  Council 
in the performance  of its duties. 

3.  Article 2.1 of the joint decision by the Council and the Commission  of 

19981  on the 
conclusion  of  the  Partnership  and  Cooperation  Agreement  provides  that  the  position  to  be 
adopted by the Community in the Cooperation  Council shall be determined by the Council, on 
a  proposal  from  the  Commission  (or,  where appropriate,  by the  Commission).  In  accordance 
with  this  provision,  the  annexed  draft  rules  of  procedure  are  proposed  for  adoption  as 
Community position, by means of a decision by the Council. 

4.  The  Cooperation  Council  and  Cooperation  Committee  as  institutions  are  modeled  on  the 
Association  Councils  and  Association  Committees  established  under  the  various  Europe 
Agreements  with  the  CEECs,  with  (virtually)  identical  Rules  of  Procedure.  -  The  relevant 
institutional  provisions  contained  in  the  Ukraine  Agreement  (and  in  Partnership  and 
Cooperation  Agreements  with  other NIS),  which  constitute  the  "legal  base" for  the  Rules  of 
Procedure,  do  not  differ  significantly  from  those  in  the  Europe  Agreements  (except  for  the 
aspect  referred  to  in paragraph  7, below). The  rules  of procedure  established  under  the  EAs 
are therefore the obvious point of departure for drafting the rules of procedure for the  Ukraine 
Cooperation  Council and CCt. 

5.  The proposed  annexed  draft  rules  of procedure  follow  closely the draft  proposed  for  Russia. 
The  exact  character  which  the  meetings  of  the  Cooperation  Council  and  Cooperation 
Committee  will  take  is  as  yet  unknown.  However  the  Ukrainian  authorities  are  likely  to 
establish a close comparison with the rules and practice that will be established with Russia in 
this respect and refer to them in further  requests. 

6.  The  rules  of  procedure  should  be  kept  as  light  and  flexible  as  possible,  allowing  them  to 
accommodate  a  variety  of  different  models  of  the  institutions  in  question.  The  Rules  of 
Procedure established under the Europe Agreements are a suitable model for the Ukraine rules 
of procedure. They constitute indeed  a sufficiently  flexible  framework,  limiting themselves  to 
defining  the main lines of the institutions' operations, not going into excessive detail. 

'  COM xx, which is not yet formally adopted 

o2-4 

7.  One notable difference  between the institutional  provisions of the Europe Agreements and that 
of  the  PCAs  is  that  Cooperation  Councils  can  make  only  (non-binding)  recommendations 
(Art.  85  of the  PCA),  whereas  Association  Councils  can  take  decisions.  Appropriate  minor 
adjustments  must therefore be made to the model Rules of Procedure to reflect this aspect. 

8.  The  practice  under  the  Europe  Agreements  is that  all  meetings  of  the  Association  Councils 
take place in the EU. While this corresponds to EU practice in mixed agreement contexts, it is 
not  in  line  with  standard  diplomatic  usage.  Though  there  has  been  no  request  from  the 
Ukrainian  authorities  for  alternating  venues,  Ukraine  is  likely  to  request  a  treatment 
equivalent to that  of  Russia.  Therefore  the  formula  proposed  for  Russia,  that  the  venue will 
be  in  the  EU,  unless  the  Parlies  agree  otherwise,  could  be  used  here.  The  annexed  draft 
Rules of Procedure allow holding  Cooperation  Council  meetings  alternately  in the EU and in 
Kiev, if necessary. 

9.  The  annexed  draft  rules  of  procedure  are  proposed  for  adoption  as  Community  position, 

according to Article 2.1  of the joint decision  by the Council  and the Commission  of 
19982  on the  conclusion  of the PCA  between  the  European  Communities  and  their  Member 
States and Ukraine, by means of a decision of the Council. 

10.  The  Council  is  therefore  requested  to  adopt  the  annexed  Commission  proposal  on  a 
Community  position  in relation to the rules of procedure of the Co-operation  Council  and the 
Co-operation  Committee with Ukraine. 

COM xx, which is not yet formally adopted 

PROPOSAL FOR A COUNCIL  DECISION 

ON THE COMMUNITY  POSITION 

IN RELATION  TO 

THE RULES OF PROCEDURE  OF THE CO-OPERATION  COUNCIL 

AND THE CO-OPERATION  COMMITTEE 

ESTABLISHED  BY THE PARTNERSHIP AND CO-OPERATION  AGREEMENT 
BETWEEN  THE EUROPEAN COMMUNITIES  AND THEIR MEMBER  STATES 

AND  UKRAINE 

THE COUNCIL  OF THE EUROPEAN  UNION, 

Having  regard  to  the  Treaty  establishing  the  European  Community,  the  Treaty  establishing  the 
European  Coal  and  Steel  Community  and  the  Treaty  establishing  the  European  Community  of 
Atomic Energy  (Euratom), 

Having  regard  to  Article  2.1  of  the  Council  and  Commission  Decision  of 
1998  on  the 
conclusion  of  the  Partnership  and  Co-operation  Agreement  between  the  European  Communities 
and their Member states, of the one part, and Ukraine, of the other part. 

Having regard to the Commission  proposal, 

Whereas  Article  85  of  the  Partnership  and  Co-operation  Agreement  establishes  a  Co-operation 
Council, 

Whereas Article 87 of the Partnership  and Co-operation  Agreement provides that the  Co-operation 
Council  shall be assisted  by a Co-operation  Committee and  Article  86 of the Partnership  and  Co 
operation  Agreement  further  provides  that  the  Co-operation  Council  shall  adopt  its  own  rules  of 
procedure, 

Whereas Article  87 of the said Agreement  further  provides that the Co-operation  Council  shall, in 
its rules of procedure, determine the manner of functioning  of the Co-operation  Committee and that 
the Co-operation  Council may delegate any of its powers to the Co-operation  Committee, 

Whereas  Article  88  of  the  said  Agreement  further  provides  that  the  Co-operation  Council  may 
decide to set up any other special committee or body that can assist it in carrying out its duties. 

HEREBY DECIDES AS FOLLOWS: 

The  position  to  be  adopted  by  the  Community  within  the  Co-operation  Council  established  by 
virtue  of  Article  85  of  the  Partnership  and  Co-operation  Agreement  between  the  European 
Communities and their Member states, of the one part, and Ukraine, of the other part,  in relation to 
the rules of procedure of the said Co-operation  Council, as well as of the Co-operation  Committee 
referred to in Article 87 of the Partnership  and Co-operation  Agreement  shall be based on the  draft 
rules  of procedure  annexed  to the present  decision.  Minor  modifications  of the  said  draft  rules  of 
procedure may be accepted without further  decision  by the Council. 

Done at Brussels. 

D R A FT 

RULES OF PROCEDURE 

OF THE 

COOPERATION  COUNCIL 

BETWEEN I 

THE EUROPEAN COMMUNITIES  AND THEIR MEMBER  STATES  OF THE ONE 
PART AND 
UKRAINE ON THE OTHER PART 

THE COOPERATION COUNCIL 

having  regard  to  the  Agreement  on  Partnership  and  Cooperation  between  the  European 
Communities  and  their  Member  states,  on  the  one  part,  and  Ukraine,  on  the  other  part, 
and in particular  Articles 85 to 87 thereof, 

Whereas that Agreement  entered into force  on 

. 

HAS ESTABLISHED  THE FOLLOWING RULES OF PROCEDURE: 

Article 1 

Presidency 

The  Cooperation  Council  shall be presided  over  alternately  for  periods  of twelve  months 
by a representative  of the  Council  of the European  Union,  on behalf  of the  Communities 
and their Member  States,  and  a representative  of the Government  of Ukraine.  However, 
the  first  period  shall  begin  on  the  date  of  the  first  Cooperation  Council  and  end  on  31 
December of the same year. 

Article 2 

Meetings 

The  Cooperation  Council  shall  meet  regularly  at  ministerial  level  once  a  year.  Special 
sessions  of  the  Cooperation  council  may  be  held  at  the  request  of  either  party,  if  the 
parties so agree. 

Unless  otherwise  agreed  by the Parties,  each  session  of the Cooperation  Council  shall  be 
held  at  the  usual  venue  for  meetings  of  the  Council  of  the  European  Union  at  a  date 
agreed by both Parties. 

The  meetings  of  the  Cooperation  Council  are jointly  convened  by the  Secretaries  of  the 
Cooperation  Council. 

Article 3 

Representation 

The members of the Cooperation Council may be represented if prevented from  attending. 

Each  member  may  normally  be  represented  by  the  Head  of  the  Mission  or  Permanent 
Representation to the European Union or a senior official  having an equivalent status. 

In  all  other  cases,  a  member  wishing  to  be  represented  shall  notify  the  President  of  the 
name of its representative before the meeting at which he is to be so represented. 

The representative  of a member of the Cooperation  Council  shall exercise  all the rights of 
that member. 

Article 4 

Delegations 

The members of the Cooperation Council may be accompanied by  officials. 

Before  each meeting,  the President  shall be  informed  of the  intended  composition  and  of 
the head of the delegation of each Party. 

The  Cooperation  Council  may  invite  non-members  to  attend  its  meetings  in  order  to 
provide information  on particular  subjects. 

Article 5 

Secretariat 

An official  of the General  Secretariat  of the Council of the European  Union  and an  official 
of  the  Mission  of  Ukraine  in Brussels  shall  act jointly  as  Secretaries  of  the  Cooperation 
Council. 

Article 6 

Documents 

When  the  deliberations  of  the  Cooperation  Council  are  based  on  written  supporting 
documents,  such  documents  shall  be  numbered  and  circulated  as  documents  of  the 
Cooperation  Council by the two  Secretaries. 

Article 7 

Correspondence 

Correspondence  addressed  to  the  Cooperation  Council  or  to  the  President  of  the 
Cooperation Council shall be forwarded  to both Secretaries of the Cooperation  Council. 

The two  Secretaries shall ensure that  correspondence  is forwarded  to  the President  of the 
Cooperation  Council  and,  where  appropriate,  circulated  as  documents  referred  to  in 
Article  6 to  other  members  of the  Cooperation  Council.  Correspondence  circulated  shall 
be  sent  to  the  General  Secretariat  of the Commission,  the Permanent  Representations  of 

Member  states  of  the  European  Union,  the  Mission  of  Ukraine  in  Brussels  and  the 
Delegation of the European  Commission  in Kiev. 

Communications  from  the  President  of  the  Cooperation  Council  shall  be  sent  to  the 
recipients  by  the  respective  Secretary  and,  where  appropriate,  circulated  as  documents 
referred  to in Article 6 to the other members of the Cooperation  Council  at the  addresses 
indicated in the preceding  paragraph. 

Article 8 

Agenda for the meetings 

1. 

A provisional  agenda for  each meeting  shall be drawn up by the  Secretaries  of the 
Cooperation  Council,  in agreement  with the two Parties.  It  shall be forwarded  to 
the  addressees  referred  to  in  article  7  not  later  than  fifteen  days  before  the 
beginning of the meeting. 

The  provisional  agenda  shall  include  the  items  in  respect  of  which  a  request  for 
inclusion in the agenda has been received by either of the two Parties not later than 
twenty-one  days before  the beginning  of the meeting,  save that  items  shall  not  be 
written  into  the provisional  agenda  unless the  supporting  documentation  has been 
forwarded  to the Secretaries not later than the date of dispatch of the agenda. 

The agenda  shall be adopted  by the Cooperation  Council  at the beginning  of  each 
meeting.  An  item  other  than  those  appearing  on  the  provisional  agenda  may  be 
placed on the agenda if the two  Parties so agree. 

2. 

In  agreement  with  the  Parties,  the  time  limits  specified  in  paragraph  1 may  be 
shortened,  in order to take account of the requirements of a particular case. 

Article 9 

Minutes 

Draft  minutes of each meeting shall be drawn up jointly by the two  Secretaries. 

The minutes shall, as a general rule, indicate in respect of each item on the agenda 

the documentation  submitted to the Cooperation Council; 

statements the entry of which has been requested  by a member  of the  Cooperation 
Council; 

the  recommendations  adopted,  the  statements  agreed  upon  and  conclusions 
adopted  on specific items. 

The  minutes  shall  also  include  a  list  of  members  of  the  Cooperation  Council  or  their 
representatives who participated  in the meeting. 

The  draft  minutes  shall  be  submitted  to  the  Cooperation  Council  for  approval  at  its  next 
meeting.  When  approved,  two  authentic  copies of the minutes  shall be  signed  by the  two 
Secretaries  and filed by the Parties.  A copy  of the  minutes  shall  be  forwarded  to  each  of 
the addressees referred  to in Article 7 above. 

10 

Article 10 

Recommendations 

1. 

The  Cooperation  Council  shall  make its  recommendations  by  common  agreement 
between the Parties. 

the 

inter-sessional  period, 

During 
the  Cooperation  Council  may  make 
recommendations  by  written  procedure  if  the  Parties  so  agree.  A  written 
procedure consists of an exchange  of notes between the two  Secretaries,  acting in 
agreement with the Parties. 

2. 

The  recommendations  of  the  Cooperation  Council  within  the  meaning  of  Article 
85  of 
-shall  be  entitled 
"recommendation",  followed  by a serial number,  by the date of their  adoption  and 
by a description of their  subject. 

the  Partnership  and  Cooperation  Agreement 

The  recommendations  of  the  Cooperation  Council  shall  be  authenticated  by  the 
two  Secretaries and two  authentic copies signed by the Heads of delegation  of the 
two Parties. 

Recommendations  shall  be  forwarded  to  each  of  the  addressees  referred  to  in 
Article 7 above as documents of the Cooperation  Council. 

Article 11 

Publicity 

1. 
public. 

2. 

Unless  otherwise  decided,  the  meetings  of  the  Cooperation  Council  shall  not  be 

Each  Party  may  decide  on  the  publication  of  the  recommendations  of  the 
Cooperation  Council in its respective official  publication. 

Article 12 

Languages 

The  official  languages  of  the  Cooperation  Council  shall  be  the  official  languages  of  the 
Parties. 

The Cooperation  Council  shall  normally base its deliberations  on documentation  prepared 
in these languages. 

11 

Article 13 

Expenses 

The  European  Communities  and  Ukraine  shall  each  defray  the  expenses  they  incur  by 
reason  of their participation  in the meetings of the Cooperation  Council,  both  with  regard 
to  staff,  travel  and  subsistence  expenditure  and  to  postal  and  telecommunications 
expenditure. 

Expenditure  in  connection  with  interpreting  at  meetings,  translation  and  reproduction  of 
documents  shall  be  borne  by  the  European  Communities,  with  the  exception  of 
expenditure in connection  with interpretation  or translation  into or from  Ukrainian,  which 
shall be borne by Ukraine. 

Other  expenditure  relating to  the  material  organization  of  meetings  shall  be  borne  by  the 
Party which hosts the meetings. 

Article 14 

Cooperation  Committee 

A  Cooperation  Committee  is hereby  established  in  accordance  with  article  87  of 
the  Partnership  and  Cooperation  Agreement,  in  order  to  assist  the  Cooperation 
Council  in  carrying  out  its  duties.  It  shall  be  composed  of  representatives  of  the 
Commission  of the European  Communities  and  of the  members  of  the  Council  of 
the European  Union,  on the  one  hand,  and  of  representatives  of  the  Government 
of Ukraine on the other, normally at senior civil servant level. 

The  Cooperation  Committee  shall  prepare  the  meetings  and  the  deliberations  of 
the  Cooperation  Council,  monitor  the  implementation  of the  recommendations  of 
the  Cooperation  Council  where  appropriate  and,  in  general,  ensure  continuity  of 
the  partnership  relationship  and  the  proper  functioning  of  the  Partnership  and 
It  shall  consider  any  matter  referred  to  it  by  the 
Cooperation  Agreement. 
Cooperation  Council, as well as any other  matter  which  may arise in the course  of 
the  day-to-day  implementation  of the Partnership  and  Cooperation  Agreement.  It 
shall  submit  proposals  of  any  draft  recommendations  for  adoption 
the 
Cooperation  Council. 

to 

Consultations foreseen  in Articles  18 and 49, as well as Annex 2 of the  Partnership 
and  Cooperation  Agreement  shall  take  place  within  the  Cooperation  Committee. 
The consultation may continue in the Cooperation  Council if the Parties agree. 

The  rules  of  procedure  of  the  Cooperation  Committee  are  attached  as  Annex  to 
the present Rules of Procedure. 

12 

Done at 

For the Co-operation Council 

Head of the EU Delegation 

Head of the Ukraine Delegation 

13 

RULES  OF PROCEDURE OF THE COOPERATION  COMMITTEE 

ANNEX 

Article 1 

Presidency 

The  Cooperation  Committee  shall  be  presided  over  alternatively  for  periods  of  twelve 
months by a representative of the Commission  of the European  Communities,  on behalf of 
the  Communities  and  their  Member  States,  and  a  representative  of  the  Government  of 
Ukraine.  The first period  shall begin on the date of the first Cooperation  Council  meeting 
and end on 31 December of the same year. 

Article 2 

Meetings 

The Cooperation  Committee  shall meet once a year and when  circumstances  require, with 
the agreement  of the Parties. 

Each  meeting  of the  Cooperation  Committee  shall  be  held  at  a time  and  place  agreed  by 
the Parties. 

The meetings of the Cooperation  Committee are convened by the President. 

Article 

Delegations 

Before  each  meeting,  the President  shall  be informed  of the  intended  composition  of  the 
delegation  of each Party. 

Article 4 

Secretariat 

An  official  of  the  Commission  of  the  European  Communities  and  an  official  of  the 
Government  of Ukraine shall act jointly as Secretaries of the Cooperation  Committee. 

All communications to and from  the President of the Cooperation  Committee provided  for 
in this Annex  shall be forwarded  to  the  Secretaries  of the  Cooperation  Committee  and  to 
the  Secretaries and President  of the Cooperation  Council. 

Unless otherwise decided, the meetings of the Cooperation  Committee shall not be public. 

Article 5 

Publicity 

14 

Article 6 

Agenda for the Meetings 

1. 

A provisional  agenda for  each meeting  shall be drawn up by the  Secretaries  of the 
to  the  addressees  referred  to  in 
Cooperation  Committee.  It  shall  be  forwarded 
Article 4 not later than fifteen  days before the beginning of the meeting. 

The  provisional  agenda  shall  include  the  items  in  respect  of  which  the  President 
has received  a request  for  inclusion  in the  agenda  not  later  than  twenty-one  days 
before  the  beginning  of the  meeting,  save that  items  shall  not  be  written  into  the 
provisional agenda unless the supporting documentation has been forwarded  to  the 
Secretaries not later than the date of dispatch of the agenda. 

The  agenda  shall  be  adopted  by  the  Cooperation  Committee  at  the  beginning  of 
each meeting.  An item other than those appearing  on the provisional  agenda  may 
be placed on the agenda if the Parties so agree. 

In  agreement  with  the  Parties,  the  time  limits  specified  in  paragraph  1  may  be 
shortened, in order to take account of the requirements of a particular case. 

The  Cooperation  Committee  may  ask  experts  to  attend  its  meetings  in  order  to 
provide information  on particular  subjects. 

2. 

3. 

Article 7 

Minutes 

Minutes  shall  be  taken  for  each  meeting  and  shall  be  based  on  a  summing  up  by  the 
President  of the conclusions arrived at by the Cooperation  Committee. 

Upon  adoption  by  the  Cooperation  Committee,  the  minutes  shall  be  signed  by  the 
President  and  by the  Secretaries  and filed by  each  of the  Parties.  A copy  of  the  minutes 
shall be forwarded  to each of the addressees referred  to in Article 4 of the present  Annex. 

Article 8 

Deliberations 

The Cooperation  Committee  shall not  make recommendations  except  in the  specific  cases 
where it is empowered  by the Cooperation  Council  under  Article  87.2 In such  cases these 
acts  shall be entitled  "recommendation",  followed  by a serial  number,  by the  date  of their 
adoption  and by description  of their  subject.  Recommendations  shall be made by  common 
agreement between the parties. 

Recommendations  of  the  Cooperation  Committee  shall  be  forwarded  to  the  addressees 
referred  to in Article 4 of the present  Annex.  The Cooperation  Committee may decide on 
the publication  of such recommendations. 

The recommendations  of the Cooperation  Committee shall be signed by the President  and 
the Secretaries. 

15 

Article 9 

Expenses 

The  European  Communities  and  Ukraine  shall  each  defray  the  expenses  they  incur  by 
reason  of  their  participation  in  the  meetings  of  the  Cooperation  Committee  and  of  its 
special  committees  and  bodies,  both  with  regard  to  staff,  travel  and  subsistence 
expenditure and to postal and telecommunications  expenditure. 

Expenditure  in  connection  with  interpreting  at  meetings,  translation  and  reproduction  of 
documents  shall  be  borne  by  the  European  Communities,  with  the  exception  of 
expenditure in connection  with interpretation  or translation  into  or from  Ukrainian,  which 
shall be borne by Ukraine. 

Other  expenditure  relating to  the  material  organization  of  meetings  shall  be  borne  by  the 
Party which hosts the meetings. 

Article 10 

Sub- committees and working groups 

The Cooperation  Committee may determine a list of sub-committées and working groups. 
They  shall  be  considered  to  work  under  the  authority  of  the  Cooperation  Committee,  to 
which they shall report  after  each meeting. 

The  Cooperation  Committee  may  modify  the  terms  of  reference  of  any  sub-committees 
and  working  groups,  or  set  up  further  sub-committees  or  working  groups  to  assist  it  in 
carrying out its duties. 

16 

FINANCIAL STATEMENT 

1  TITLE OF  OPERATION 

Rules  of  Procedure  of  the  Co-operation  Council  and  the  Co-operation  Committee 
established  by  the  Partnership  and  Co-operation  Agreement  between 
the  European 
Communities  and  their  Member  States  and  Ukraine  (PCA)  : Establishment  and  operation  of 
a  EU-Ukraine  Cooperation  Council,  a  Cooperation  Committee,  and  of  special  (sub-)committees 
and other bodies as required. 

2  BUDGET  HEADING  INVOLVED 

A-130  : Mission  expenses 
A- 2510  : Meetings of committees 

3  LEGAL  BASIS 

Joint  decision  by the  Council  and  die  Commission  on the conclusion  of the  Partnership  and 
Cooperation  Agreement  between  the  European  Communities  and  their  Member  States  and 
Ukraine  (to  be  adopted). 

4  DESCRIPTION  OF  OPERATION 

4.1 

General  objective 

Implementation  of the institutional  provisions of the PCA. 

4.2 

Period  covered  and  arrangements  for  renewal 

10 years (= duration  of the PCA,  Art.  101, with possibility of extension). 

5  CLASSIFICATION  OF EXPENDITURE  OR  REVENTE 

5.1 

Compulsory/Non-compuIsory  expenditure 

Non-compulsory  expenditure. 

5.2 

Differentiated/Non-diffcrcntiatcd  appropriations 

Non-differentiated  appropriations. 

5.3 

Type  of  revenue  involved 

No revenues. 

6  TYPE  OF EXPENDITURE  OR  REVENUE 

100%  subsidy  (missions  by  officials,  organization  of  conferences,  interpretation,  translation, 
reproduction  of documents) 

^ 

7 FINANCIAL IMPACT 

7.1 

Method of calculating total cost of operation (relation between  individual  and total 
costs) 

See section  10. No operational expenditure involved. 

7.2 

Itemized breakdown of cost 

Commitment appropriations ECU million 

(at current prices) 

Breakdown 

yearn 

n +1 

n + 2 

n +3 

n + 4 

Total 

Total 

n + 5 
and 
subs, yrs 

• 

. 

7.3 Operational  expenditure for studies, experts etc. included  in Part B of the  budget 

Commitment appropriations ECU million (at current  prices) 

yearn 

n+  1 

n + 2 

n + 3 

n + 4 

n + 5 and 
subs, yrs 

Total 

-  Studies 
- Meetings of 
experts 
- Conferences  and 
congresses 
- Information  and 
publications 

Total 

If 

7.4 

Schedule of commitment  and  payment  appropriations 

year n 

n+  1 

n + 2 

n + 3 

n + 4 

ECU  million 
n + 5 and 
subs, yrs 

Total 

Commitment 
appropriations 
Payment 
appropriations 
yearn 
n +1 
n + 2 
n  +3 
n + 4 
n + 5 
and subs, yrs 

Total 

-

8 

FRAUD  PREVENTION  MEASURES 

Checks by the responsible  officials. 

9 

ELEMENTS OF COST-EFFECTIVENESS  ANALYSIS 

9.1 

Specific  and  quantified  objectives; target  population 

The  institutionalized  dialogue  between  the  EU  and  Ukraine  will  be  an  essential 
prerequisite  for  achieving  the  aims  of  the  PCA,  namely  the  promotion  of  trade  and 
investment  flows,  the  support  to  political  and  economic  reforms  in  Ukraine  and  close 
cooperation across a wide number of policy  fields. 

Targeted are economic operators and the general  public in Ukraine and the EU. 

9.2  Grounds for  the  operation 

Coordinated  approach  by  the  European  Communities  and  their  Member  states  to 
cooperation with Ukraine, avoiding duplication  of efforts  and establishing the EU as one 
of  the  main  interlocutors  of  Ukraine.  Approach  is  similar  to  that  of  Partnership  and 
Cooperation  Agreements  with  other  NIS,  as  well  as  of  Europe  Agreements  with  the 
CEECs. 

9.3  Monitoring  and  evaluation  of the operation 

Regular  stock-taking of the  results and  effectiveness  of the dialogue by Commission  and 
Council. 

19 

10 

ADMINISTRATIVE EXPENDITURE (SECTION III, PART A  OF THE BUDGET) 

Actual mobilization  of the necessary administrative  resources will depend on the Commission's 
annual  decision  on  the  allocation  of  resources,  taking  into  account  the  number  of  staff  and 
additional amounts authorized by the budgetary authority. 

10.1  Effect  on the number of posts 

Type of post 

Staff  to be assigned to 
managing the operation 
Permanent 
posts 

Temporary 
posts 

Officials  or 
temporary 
staff 
Other  resources 

A 
B 
C 

Total 

2 
0 
0.5 
0 
2.5 

0 
0 
0 
0 
0 

Source 

Existing 
resources in 
the DG or 
department 
concerned 
2 
0 
0.5 
0 
2.5 

Duration 

Additional 
resources 

0 

0 
0 

. 

10.2  Overall financial  impact of additional human  resources 

Officials 
Temporary staff 
O t h er  resources  (indicate budget heading) 

Amounts 
0 
0 
0 

ECU 
Method of calculation 

No additional human resources required. 

Total  1 0 

1 

o2o 

10.3  Increase in other administrative expenditure as a result of the operation 
ECU 

Budget heading 

Amounts 

Method of calculation 

p.m. 

A-130 

Cooperation  Council 
N.B. All meetings to be held in Brussels once a year. Council 
side is in the lead for organizing these meetings, so 
Commission will only participate with its officials, but not 
bear any costs (conference organization, interpretation...) 

Cooperation  Committee 
N.B. Meetings (usually 1  x/yr) alternate between Brussels and 
Kiev. 

30.000 

Kiev meetings (once every 2 years) 
•  4-day mission for  15 Commission officials from various 

DGs. 

Sub-committees and other bodies 
N.B. Estimated: 6 meetings per year; half in Kiev, half in 
Brussels. 

Kiev meetings (3 per year) 

20.000 

*  One 4-day mission per year for  10 officials  (Trade Facts 

Working Group). 

12 000 

*  ^w0 ^-day missions for 3 officials  (other sub-committees). 

A-2510 

D m 

Travel costs for Council representatives participating in 
meetings of the Cooperation Committee and of sub 
committees and other groups are paid by the Council 
Secretariat general. 

A-130 

62.000 
32.000 

TOTAL 
= for years where Cooperation Committee is in Kiev 
= for years where Cooperation Committee is in Brussels 

A-2510 

p.m. 

N.B.  The  necessary  resources  for  missions  by  Commission  officials  will  be  obtained  through 
redeployment of existing resources. 

oil 

ISSN 0254-1475 

COM(98) 35  final 

DOCUMENTS 

EN 

U  02  01 

Catalogue  number  :  CB-CO-98-035-EN-C 

ISBN  92-78-30347-X 

Office  for  Official  Publications of the European  Communities 

L-2985 Luxembourg 

JA