Agreement in the form of an Exchange of Letters between the European Community and the Russian Federation establishing a double-checking system without quantitative limits in respect of the export of certain steel products covered by the EC and ECSC Treaties from the Russian Federation to the European Community
Date: 1997-10-13
Institutions: European Community, Russia
Subjects: Russia, agreement (EU), customs document, export monitoring, iron and steel product













EUR-Lex - 21997A1104(04) - EN






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21997A1104(04)

Agreement in the form of an Exchange of Letters between the European Community and the Russian Federation establishing a double-checking system without quantitative limits in respect of the export of certain steel products covered by the EC and ECSC Treaties from the Russian Federation to the European Community  


Official Journal L 300 , 04/11/1997 P. 0037 - 0050 





AGREEMENT IN THE FORM OF AN EXCHANGE OF LETTERS between the European Community and the Russian Federation establishing a double-checking system without quantitative limits in respect of the export of certain steel products covered by the EC and ECSC Treaties from the Russian Federation to the European Community A. Letter from the Council of the Community Brussels, 13 October 1997Sir,1. I have the honour to refer to the coal and steel Contact Group meeting on 28 January 1997, the EU-Russian Federation Joint Committee meeting on 27 February 1997 and the recently concluded negotiations between the European Coal and Steel Community and the Russian Federation concerning a new ECSC steel agreement, in the course of which consultations took place with regard to problems concerning certain steel products covered by the EC and ECSC Treaties which fall outside the scope of the ECSC Steel Agreement.2. Following these consultations the Parties hereby agree to establish a double-checking system, without quantitative limits, in respect of certain steel products in order to improve transparency and to avoid possible diversions of trade. The details of the double-checking system are annexed to this letter.3. This Exchange of Letters is without prejudice to the application of the relevant provisions of the bilateral agreements on trade and trade-related matters, in particular those relating to anti-dumping and safeguard measures.4. Either Party may at any time propose modifications to the Annex or its appendices which shall require the mutual consent of the Parties and shall take effect as agreed by them. In the event that anti-dumping or safeguard investigations are initiated or measures introduced in the Community concerning a product under the double-checking system, the Russian Federation will decide whether to exclude the product in question from the double-checking system. Such a decision shall not affect the entry into free circulation of the product in question into the Community.5. In conclusion, I have the honour to propose that if this letter, its Annex and Appendices are acceptable to your Government, this letter and your confirmation shall together constitute an agreement between the European Community and the Russian Federation which shall enter into force on the date of your reply.Please accept, Sir, the assurance of my highest consideration,On behalf of the Council of the European Union>REFERENCE TO A GRAPHIC>B. Letter from the Government of the Russian Federation Brussels, 13 October 1997Sir,I have the honour to acknowledge receipt of your letter of today's date which reads as follows:'1. I have the honour to refer to the coal and steel Contact Group meeting on 28 January 1997, the EU-Russian Federation Joint Committee meeting on 27 February 1997 and the recently concluded negotiations between the European Coal and Steel Community and the Russian Federation concerning a new ECSC steel agreement, in the course of which consultations took place with regard to problems concerning certain steel products covered by the EC and ECSC Treaties which fall outside the scope of the ECSC Steel Agreement.2. Following these consultations the Parties hereby agree to establish a double-checking system, without quantitative limits, in respect of certain steel products in order to improve transparency and to avoid possible diversions of trade. The details of the double-checking system are annexed to this letter.3. This Exchange of Letters is without prejudice to the application of the relevant provisions of the bilateral agreements on trade and trade-related matters, in particular those relating to anti-dumping and safeguard measures.4. Either Party may at any time propose modifications to the Annex or its Appendices which shall require the mutual consent of the Parties and shall take effect as agreed by them. In the event that anti-dumping or safeguard investigations are initiated or measures introduced in the European Community concerning a product under the double-checking system, the Russian Federation will decide whether to exclude the product in question from the double-checking system. Such a decision shall not affect the entry into free circulation of the product in question into the Community.5. In conclusion, I have the honour to propose that if this letter, its Annex and Appendices are acceptable to your Government, this letter and your confirmation shall together constitute an agreement between the European Community and the Russian Federation which shall enter into force on the date of your reply.`I have the honour to confirm that the above is acceptable to my Government and that your letter, this reply and the attached Annex and Appendices together constitute an agreement, in accordance with your proposal.Please accept, Sir, the assurance of my highest consideration,For the Government of the Russian Federation>REFERENCE TO A GRAPHIC>ANNEX 1.1. For the period running from the date on which this Agreement is applied between the Parties to 31 December 1999, unless both Parties agree to terminate the system earlier, imports into the Community of the products listed in Appendix I originating in the Russian Federation shall be subject to the presentation of a surveillance document conforming to the model shown at Appendix II issued by the authorities in the Community.1.2. For the period running from the date on which this Agreement is applied to 31 December 1999, unless both Parties agree to terminate the system earlier, imports into the Community of the products listed in Appendix I and which originate in the Russian Federation shall, in addition, be subject to the issue of an export document by the competent Russian authorities. Presentation by the importer of the original of the export document must be effected not later than 31 March of the year following that in which the goods covered by the document were shipped.1.3. An export document will not be required for goods already shipped to the Community before the date of application of this Agreement, provided that the destination of such products is not changed from a non-Community destination and that those products which, under the prior surveillance regime applicable in 1997, could be imported only on presentation of a surveillance document are in fact accompanied by such a document.1.4. Shipment is considered to have taken place on the date of loading into the exporting means of transport.1.5. The export document shall conform to the model shown in Appendix III. It shall be valid for exports throughout the customs territory of the Community.1.6. The Russian Federation shall notify the Commission of the European Communities of the names and addresses of the appropriate the Russian governmental authorities which are authorised to issue and to verify export documents together with specimens of the stamps and signatures they use. The Russian Federation shall also notify the Commission of any change in these particulars.1.7. The classification of the products covered by this Agreement is based on the tariff and statistical nomenclature of the Community (hereinafter called the 'Combined Nomenclature`, or in abbreviated form 'CN`). The origin of the products covered by this Agreement shall be determined in accordance with the rules in force in the Community.1.8. The competent authorities of the Community undertake to inform the Russian Federation of any changes in the Combined Nomenclature (CN) in respect of products covered by this Agreement before their date of entry into force in the Community.1.9. Certain technical provisions on the implementation of the double-checking system are set in out in Appendix IV.2.1. The Russian Federation undertakes to supply the Community with precise statistical information on the export documents issued by the Russian authorities pursuant to 1.2. Such information shall be transmitted to the Community by the end of the month following the month to which the statistics relate.2.2. The Community undertakes to supply the Russian authorities with precise statistical information on surveillance documents issued by Member States in respect of the export documents issued by the Russian authorities pursuant to 1.1. Such information shall be transmitted to the Russian authorities by the end of the month following the month to which the statistics relate.3. If necessary, at the request of either of the Parties, consultations shall be held on any problems arising from the operation of the Agreement. Such consultations shall be held promptly. Any consultations held under this paragraph shall be approached by both Parties in a spirit of cooperation and with a desire to reconcile the difference between them.4. Any notices to be given hereunder shall be given:- in respect of the Community, to the Commission of the European Communities (DG I.D.2 and DG III.C.1),- in respect of the Russian Federation, to the Ministry for Foreign Economic Relations, Department for Regulation of External Economic Activities.APPENDIX I List of products subject to double-checking without quantitative limits RUSSIAN FEDERATION Cold-rolled narrow strip of a width not exceeding 500 mm7211 23 997211 29 507211 29 907211 90 90Grain non-oriented electrical sheet7211 23 917225 19 107225 19 907226 19 107226 19 307226 19 90Grain-oriented electrical sheet7226 11 90APPENDIX II >START OF GRAPHIC>EUROPEAN COMMUNITY SURVEILLANCE DOCUMENT >END OF GRAPHIC>>START OF GRAPHIC>EUROPEAN COMMUNITY SURVEILLANCE DOCUMENT >END OF GRAPHIC>APPENDIX III >START OF GRAPHIC>>END OF GRAPHIC>>START OF GRAPHIC>>END OF GRAPHIC>APPENDIX IV RUSSIAN FEDERATION TECHNICAL ANNEX ON THE DOUBLE-CHECKING SYSTEM 1. The export documents shall measure 210 × 297 mm. The paper used shall be white writing paper, sized, not containing mechanical pulp, and weighing not less than 25 g/m². They shall be made out in English. If they are completed by hand, entries must be in ink and in printed script. These documents may comprise additional copies duly indicated as such. If the documents have several copies only the top copy is the original. This copy shall be clearly marked as 'original` and other copies as 'copies`. Only the original shall be accepted by the competent authorities of the Community as being valid for the control of export to the Community in accordance with the provisions of the double-checking system.2. Each document shall bear a standardized serial number, whether or not printed, by which it can be identified. This number shall be composed of the following elements:- two letters identifying the exporting country as follows: RU,- two letters identifying the intended Member State of customs clearance as follows:>TABLE>- a one-digit number identifying the year, corresponding to the last figure in the respective year, e.g. 7 for 1997,- a two-digit number from 01 to 99, identifying the particular issuing office concerned in the exporting country,- a five-digit number running consecutively from 00001 to 99999 allocated to the intended Member State of customs clearance.3. The export documents shall be valid for the calendar year during which they are issued, as shown in Box No 3 of the export document.4. Since the importer needs to present the original export document when requesting an import document, export documents should, as far as possible, be issued in respect of individual commercial transactions, not global contracts.5. The Russian Federation need not show price information on the export document, but that information is available to the Commission authorities on request.6. Export documents may be issued after the shipment of the products to which they relate. In such cases they must bear the endorsement 'issued retrospectively`.7. In the event of a theft, loss or destruction of an export document, the exporter may apply to the competent governmental authority which issued the document for a duplicate to be made out on the basis of the export documents in his possession. The duplicate of any such document so issued shall bear the endorsement 'duplicate`. The duplicate shall bear the date of the original export document.8. The competent authorities of the Community shall be informed immediately of the withdrawal or modification of any export documents already issued and, where relevant, of the basis for such action.