European Training Foundation - VOL. I Annual Report 1995 - VOL. II Annual Report 1996
Date: 1997-07-18
Institutions: European Commission
Subjects: Central and Eastern Europe, European Training Foundation, cooperation policy, higher education, vocational training

•te 

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COMMISSION OF THE EUROPEAN COMMUNITIES 

Brussels,  18.07.1997 
COM(97) 381 final 

VOL. I 

European Training Foundation 

Annual Report 

1995 

(Presented  by the Commission) 

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Prepared by the 

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European  Training  Foundation 

Villa  Gualino, Viale Settimio  Severo, 65,1-10133 Torino 
Tel: (39)11 630 22 22/Fax:  (39)11 630 22 00/email:  info@etf.it 
Web:  http'J/www.etf.it 

is  an  agency  of 

The  European  Training  Foundation 
the 
European  Community  which  works  in  the  field  of  vocational 
education  and  training in Central  and  Eastern  Europe, the  New 
Independent  States  and  Mongolia.  The  Foundation  also 
provides  technical  assistance  to  the  European  Commission  for 
the Tempus Programme. 

-2.-3-

CONTENTS 

PREFACE 

INTRODUCTION 

PART 1 -  PERSONNEL AND RECRUITMENT AND INFRASTRUCTURE 

PART 2 -  EUROPEAN TRAINING FOUNDATION'S ACTIVITIES IN 1995 

A. THE OBSERVATORY 

B. VOCATIONAL EDUCATION AND TRAINING ACTIVITIES 

CTEMPUS 

D. MANAGEMENT TRAINING PROGRAMME 

Page 

7 

9 

10 

12 

12 

15 

17 

19 

E. EUROPEAN TRAINING FOUNDATION'S PUBLICATIONS IN 1995 

19 

PART 3 - THE GOVERNING BOARD 

PART 4 - T HE  ADVISORY FORUM 

PART 5 -  1995 BUDGET 

A. THE 1995 BUDGET 

B. MANAGEMENT OF OPERATIONAL FUNDS 

C. AUDITS 

. 

ANNEX 1 - THE FOUNDATION'S ORGANISATIONAL STRUCTURE 

20 

22 

23 

23 

24 

24 

25 

5  -

PREFACE 

I  am  delighted  to  present  the  second  annual  report  of  the  European  Training 
Foundation. 

This  report  marks  the  first  milestone  in  the  Foundation's  development.  From  a 
modest beginning in the summer  of 1994, the Foundation had  95 staff  in post at  the 
end of 1995. 

More importantly,  I am now  able to state that  the Foundation  is really .operational, 
which was not the case at the time of writing the first annual report at the beginning 
of  1995.  Thanks  to  the  support  of  the  European  Commission,  in  particular,  the 
Foundation  is  now  implementing  vocational  education  and  training  programmes 
on  the  Commission's  behalf,  particularly  in  the  countries  of  Central  and  Eastern 
Europe. Moreover, following  a period  of reflection  and  investigation, we now  have 
the  Observatory  in  place  mapping  developments  in  vocational  training  in  oui-
Partner  States  in  the  east  and  identifying  and  compiling  key  data  on  sources  of 
information  of  interest  to  all  our  partners.  The  Observatory  is  at  the  centre  of  a 
growing  number  of  networks,  the  most  important  of  which  is  the  advisory  forum 
comprising  training  experts  from  some  forty  countries  as  well  as  the  major 
international organisations working in this  field. 

I  should  like  to  express  my  appreciation  to  the  European  Commission  for  the 
instrumental  role  it  played  in  setting  up  the  Foundation  and  in  supporting  and 
guiding the Foundation  ever since as well as to the Member States for  their  support 
and  encouragement.  I look  forward  to continuing  and  strengthening  the  close  ties 
that  exist  between  us.  I  am  indebted  to  the  governing  board  for  its  unstinting 
support  and  particularly  to  the  Chairman,  Dr  Tom  O'Dwyer,  who  has  done  so 
much  to  make  the  Foundation  a  reality.  Finally,  I should  like  to  thank  the  Italian 
authorities, particularly,  the Piedmont region  and  the  City  of  Turin, for  being  such 
generous and supportive hosts. 

Peter de Rooij 
Director 

Torino, April 1996 

-  7 

EUROPEAN  T R A I N I NG  F O U N D A T I ON 
1995  A N N U AL  REPORT 

INTRODUCTION 

This is the second annual report of the European Training  Foundation. 
The  first  annual  report1  covers  the  period  spent  preparing  the 
establishment of the Foundation, that is, 1994. 

The  objectives  of  the  Foundation  are  described  in  its  founding 
regulation2.  The  Foundation  shall  contribute  to  the  development  of 
the  vocational  training  systems  of  the  countries  of  Central  and 
Eastern Europe as well as the New  Independent  States of  the  former 
USSR and  Mongolia. 

Parti  covers  Personnel  and  Recruitment,  Part2  of  this  report 
describes  in  detail  the  activities  carried  out by  the  Foundation  in  its 
first  year  of  operation  whilst  Parts 3  and 4  outline  the  work  of  the 
two statutory bodies foreseen  by the regulation, the governing  board 
and the advisory forum. Information  on the Foundation's budget  and 
expenditure in 1995 is contained in Part 5. 

1  COM  (95) 388 final  (ISBN92 - 77 - 926026 - 3) 

2 
Council  Regulation  (EEC)  n°  1360/90  of  7  May  1990  (OJ  No  L  131/1, 
23.5.1990)  amended  by Council  Regulation  (EC) No  2063/94  of  27 July  1994 (OJ  No  L 
216/9,  20.08.1994) 

_  q  _ 

PARTI-PERSONNEL  AND  RECRUITMENT  AND 

INFRASTRUCTURE 

1.1.  An ongoing recruitment  exercise was  carried  out by  the  Foundation 
throughout  1995. Over  1 300 Curriculum vitae's  were  processed  and 
some  1 000 candidates  received  negative  replies. The  Personnel  and 
Administration Department organised some 200 interviews so that by 
the end of 1995,118 staff  had been recruited  of which  95 were in  post 
by  31 December 1995 with  the remaining  23 due  to start work  in  the 
early  1996.  Only  12 posts  remained  to  be  filled 
to  bring  the 
Foundation up to its full complement of 130 posts as approved by the 
governing board. 

1.2.  Table 1  below  sets  out  the  number  of  staff  in  post  by  grade  and 

nationality at 31 December 1995. 

Staffing situation at 31 December 1995 

Natiorta^tji vïj£** > 
Aus:ir^Sl^'"V 

^ 

•  A 

^ 

-frt. 
Ireland!^  ^ . , . .. 

Luxembôtirgjy % •• 
Netherlands)/"^ 
p o r S ^ mf  ; 

Sweden* ^%fe;t^ 
United JKiiig^om  t 

GRAND TOTAL 

41 

'•'  5* 

38 

16 

m 

1.3.  The  organisational  structure  of  the  Foundation  as  adopted  by  the 

governing board in September 1995 is contained in Annex 1. 

10  -

1.4.  The  Foundation's  offices  are  situated  within  a  large  complex  on  the 
hillside above the town of Turin provided by the Italian authorities at 
a  nominal  rent  for  thirty  years.  The  building,  required  radical 
refurbishing  to  be  able  to  house  the  130 staff  envisaged  for  the 
Foundation.  The building  programme  has  and  still  is being  effected 
in  phases  with  the  final  phase  due  for  completion  in  mid-1997. By 
2 January 1995  the  Foundation  was  able  to  provide  office  space  for 
73 people. A second area was made available to the Foundation at the 
end  of  April 1995  with  further  office  space  and  meeting  rooms 
becoming available by the end  of April 1996. As an  interim  solution, 
some offices  were rented from  the adjoining  hotel. A warehouse  was 
also rented to provide badly needed storage space until archive space 
was due to become available in mid-1997. 

11  -

PART 2 - EUROPEAN  TRAINING  FOUNDATION'S 

ACTIVITIES IN 1995 

2.1.  As  indicated  above,  the  Foundation  only  began  its  operational 
activities  in  1995  with  the  first  wave  of  60 staff  taking  up  post  in 
Turin in January. 

2.2.  The  Foundation's  activities  in  1995  were  defined  in  the  work 
programme which was adopted by the governing board, at the end of 
1994. These fell into the following main categories: 

# 

# 

# 

# 

the Observatory; 

projects  in  the  vocational  education  and  training  (VET)  field  in 
the Phare and Tacis countries; 
providing technical assistance for the Tempus programme3; 

the management training programme. 

Achievement in each of these areas is described below. 

A.  THE OBSERVATORY 

2.3.  The  concept  of  the  Observatory  evolved  gradually  over  a  period  of 
months at the start of 1995. The Foundation benefited  from the advice 
of  a  number  of  external 
individuals  and  organisations  with 
experience of Observatory-type  work. 

2.4.  Work  began  in  1995  with  the  definition  of  needs  for  information 
advice  and  exchange  of  experience  and  a  commitment  not  to 
duplicate work undertaken by others in the field. Early contacts  were 
made  with  key  international  partners  - the  World  Bank,  the  ILO, 
OECD, CEDEFOP, EBRD, UNESCO and  the  relevant  services  in  the 
European  Commission  to  establish  the  state  of  play  on  their  related 
work.  At  the  same  time,  preliminary  analyses  and  discussions  took 
place  with  key  potential  customers 
their  precise 
information  needs.  As  a  result,  the  Foundation  decided  that  the 
Observatory should focus in 1995 on a number of priority needs: 

to  ascertain 

3  TEMPUS  (Trans-European  cooperation  scheme  for  higher  education)  Council 

Decision  (EEC) n° 246/93 of 29 April  1993 (OJ L112/34) 

1 2-

# 

# 

# 

# 

establishing  and  analysing  reliable  basic  data  on  vocational 
education  and  training  in  each  of  the  Partner  States  in  order  to 
support  national  policy  making  and  reform  planning  at  the  level 
of  programme  and  project-based  assistance.  This  led  to  work 
starting  on .the setting  up  of  structures  for  National  Observatories 
for  the gathering, analysis  and  dissemination  of  data; 

the  setting  up  of  networks  and  networking 
to 
encourage  the  exchange  of  information  and  best  practice  among 
the Partner  States as well as  east-west; 

instruments 

the  design  and  implementation  of  databases  to  provide  partners 
with  specific  information  on the key players  in  a given  area  - e.g., 
experts  and  expert  institutes  on  a  given  subject  or  country,  the 
state  of  play  as  to  the  vocational  education  and  training  system 
and  its links with  the labour  market; 

improving  the  effectiveness  of  international  co-operation  by 
encouraging  co-ordination  especially  by  pooling  human  and 
financial  resources  on  the  basis  of  key  information  on  both  bl 
and  multilateral  co-operation 
in  vocational  education  and 
training between  Partner  and  Member  States. 

2.5.  The main  achievements  of the Observatory  are listed  below: 

a) 

Developing 

the  concept  of National  Observatories 

The  National  Observatories  are  intended  to provide  the  Partner  State 
and  the  Foundation  with  information  and  analysis  on  developments 
in  vocational  education  and  training  and  in vocational  education  and 
ti"aining  related  issues.  Three  pilot  projects  were  agreed  with  the 
national  authorities in Albania, Hungary  and  Latvia, in  order  to  build 
up  experience  for  the implementation  of National  Observatories  in  all 
Partner  States  in  1996. This  included  work  on  the  conceptualisation 
of 
regular 
monitoring  system  for  the  pilot  project  itself,  the  identification  of 
information  needs  in  the  Foundation  and 
the  first  outline  of  a 
reporting  system.  Preparatory  work  also  began  on  setting  up 
National  Observatories  in the  New  Independent  States  (see para.  2.13 
for  further  details)  with  the  Foundation  signing  a  convention  with 
the Commission  in September  1995 (ECU 600 000) for  the first  phase. 

the  National  Observatory, 

the  development  of  a 

In order to identify  institutes which might act as National  Observatories, 
missions  were  made  to  Belarus,  Moldova,  Ukraine,  the  Russian 
Federation,  Kazakhstan,  Kyrgyzstan  and  Uzbekistan. 
these 
countries  the  Foundation  and  its activities  were  introduced  to  a  wide 
range  of  Ministries,  institutes  and  key  actors  in  vocational  education 
and  training.  In  the  Russian  Federation  and  in  Belarus  institutions 
were  identified  which  would  act as National  Observatories. 

In 

13  -

b) 

Vocational education and training studies 

Background  information  on  the  vocational  education  and  training 
system  in  each  Phare  Partner  State  and  their  specific  needs  was 
compiled  through  the  pilot  project  on  vocational  education  and 
training the first  phase of which was co-ordinated  by the CIBB in  the 
Netherlands.  On  the  basis  of  this  information,  a  cross-country 
analysis was made  which outlines  common  trends  and  key issues  in 
each country. This information  will in future  be updated  regularly  by 
the  National  Observatories,  and  finally  transformed  into  an  action-
oriented  framework  of  data  for  further  development  of  vocational 
education  and  training reform  taking into  account  legislative,  labour 
market and sectorial developments. 

c) 

Glossary 

As a follow-up  to the advisory forum's  recommendation  in June 1995 
to  produce  a  glossary  of  fraining  terminology,  the  Observatory 
commissioned  the  "Bundesinstitut  fur  Berufsbildung"  (BIBB)  in 
Berlin  to  prepare  a  feasibility  study,  to  look  not  only  at  the 
terminology  used  in  the  different  vocational  education  and  framing 
systems, but  also  at  different  glossary  concepts. The  first  aim  of  this 
pre-study  was  to  come  up  with  an  inventory  of  already  existing 
glossaries,  key  actors  and  potential  users,  material  on  glossary 
development,  and  a  description  of  these  different  attempts.  The 
study was due to be completed at the end of March 1996. 

d) 

Databases 

In  this  context  the  Observatory  commissioned  a feasibility  study  on 
the implementation  of an expert Database (Interactive Network). This 
included: 

# 

# 

# 

# 

an  analysis  of  needs  and  requirements  of  the  different  potential 
users; 

analysis  of  existing  databases  at  the  Foundation  and  other 
organisations  which  might  be  suitable  for  integration  into  the 
planned  information  system; 

the  determination  of  further  suitable  databases  and  sources  of 
information;  and 

the  development  of  a  concept  for  an  information  system  on 
experts/institutions,  projects  and  countries  including  several 
alternatives for its realisation. 

The study, which was due to be completed in January  1996, forms  the 
basis for  the implementation of the software  development  strategy  in 
the Observatory. 

-  14  -

B.  VOCATIONAL EDUCATION AND TRAINING ACTIVITIES 

Central and Eastern Europe 

2.6.  A number  of conventions were signed between  the Commission  and 
the  Foundation  to enable  the  Foundation  from  March  1995  onwards 
to  implement  a  range  of  vocational  education  and  training  reform 
programmes  previously  agreed  in  the  framework  of  the  Phare 
programme.  These  programmes,  which  were  designed  to  kick-start 
reform  of  the  vocational  education  and  fraining  systems  in  the 
Partner States concerned, are listed below: 

Amount 

Romania:,  5|  .-.,._ 

Phare Vocational Education and 
Training Reform  Programme 

25 000 0Ô0 

Czech4Repul?lic: 

Phare Human Resources  Development 
Programme 

Slovakia: 

Estonia: 

Latvia: 

Lithuania:  s 

Poland: 

Slovenia: 

Phare Vocational Education and 
Training Reform  Programme 

Phare Vocational Education and 
Training Reform  Programme 

Phare Vocational Education and 
Training Reform  Programme 

Phare Vocational Education and 
Training Reform  Programme 

Phare Improve  Programme 

Phare Vocational Education and 
Training Reform  Programme 

4000 000 

4 000 000 

3 000 000 

3 000 000 

4 000 000 

4 000 000 

3 000 000 

2.7.  All  programmes  are  based  upon  a  bottom-up  approach  where 
selected  pilot schools in each country  undertake  a number  of  reform 
and  development  measures  which  will  then  be  evaluated 
to 
determine  best  policy  and  practice  at  the  national  level,  feeding 
through  to  the  remaining  schools  in  the  country.  The  core  areas  of 
focus are: 

# 

# 

# 

curriculum reform and  development; 

promoting links with EU vocational schools; 

re-fraining  of teachers; 

-  # 

infrastructure  and  equipment 
requirements. 

to  meet  modern  curriculum 

15 

2.8. 

In addition, the Foundation signed a convention with the  Commission 
to implement a multi-country initiative, the Phare Staff  Development 
Programme  (MECU1.4).  The  programme  which  aims  to  develop 
policy  awareness  and  discussion  amongst  key  actors 
the 
vocational  education  and  training  field  in  all  Partner  States  (public 
and  private sectors, administrations,  social partners)  was  launched  in 
July  1995 with  a  high  level  meeting  in  Turin  bringing  together  key 
figures  in  the  vocational  education  and  fraining  field  for  discussion 
and  agreement  on  programme  content,  design  and  implementation. 
National networks were then established  in all Partner States. Finally 
in November 1995, a procurement exercise resulted in the  identification 
of a consortium of training organisations from  Italy, the  Netherlands, 
France  and  Germany  to  implement  the  fraining  and  study  visits  in 
1996 which form the crux of the programme. 

in 

2.9.  The Foundation also assisted  the Commission with  a number  of  fact 
finding  and  needs  identification  missions 
to  Albania,  Former 
Yugoslav  Republic  of  Macedonia,  Bulgaria  and  Slovenia  either  as 
part of programming or intelligence-building exercises. This involved 
helping the Commission to elaborate specific proposals for  finding. 

* * 

2.10.  Meetings aimed at promoting co-operation between  Partner States  in 
a regional context as well as between  Partner States and  EU Member 
States, were initiated  in 1995. The first  of a series of regular  meetings 
bringing  together  all  PMUs  was  held  in  Turin  in  March 1995.  This 
meeting, which involved the European Commission,  defined  the role 
and  responsibilities  of  the  Foundation  in  the  Phare  vocational 
education  and  fraining  reform  programmes  and  determined  the 
objectives  of future  meetings. Two further  PMU meetings  took  place 
in 
in  Bled 
- one 
December 1995. 

in  June  1995  and 

in  Slovenia 

in  Madrid 

2.11.  In Autumn 1995, initial discussion  took place between  the  Foundation 
and the Commission regarding the Foundation's contribution  towards 
preparing  the  associated  states  to  participate  in  the  Leonardo 
programme.  It  was  agreed  that  the  Foundation  would  support  the 
Commission through the following three activities: 

# 

# 

# 

elaboration  of  country  specific  dossiers  identifying  national 
priorities; 

organisation of thematic conferences; and 

support  for  the  development  of  Leonardo  partnerships  which 
combine vocational  education  and  fraining  institutions  from  the 
associated states and from  the European  Union. 

All three actions were due to begin in 1996. 

-  16  -

Legal Training programme 

2.12.  A pilot study  on legal  fraining  concerning  Romania  and  Poland  was 
commissioned  from  the  International  Development  Law  Institute  in 
Rome  from  the  Foundation's  own  budget.  The  study,  which  was 
prepared  by local experts from  the countries  concerned,  provides  an 
overview  of  the  major  reforms  introduced  in  the  judicial  system 
during  the  last  six years,  draws  up  an  inventory  of  the  institutional 
framework  and  the  situation  in  the  field  of  fraining  for  legal  and 
paralegal  professions  and  aims  in  particular  at  identifying 
the 
persisting  fraining  needs  in  the  above  field  as well  as  the  scope  for 
the development of adapted actions to address them. 

New  Independent States and Mongolia 

2.13.  In June  1995 the  Russian  Ministers  of  Education  and  Labour  visited 
the Foundation  in Turin. One outcome was the agreement  on  a  pilot 
project on reforms  in vocational education and  fraining.  In September 
1995 it was agreed with the Austrian, Flemish and Dutch Ministers of 
Education to work together on a project in the north-west region of the 
Russian  Federation.  Austria,  Finland  and  Germany  subsequently 
decided to participate. In November a wide-ranging consultation  was 
organised in St. Petersburg with representatives of education  institutes 
and companies from four sectors: telecommunication, tourism, transport 
and wood processing. The pilot project was due to start in 1996. 

C.  TEMPUS 

2.14.  The Foundation assists the European Commission in the implementation 
of  the  Tempus  programme  for  university  co-operation  between  the 
European Union and the Partner States. In 1995, projects were launched 
with  a  total  value  of  MECU 102.1  for  Phare  Partner  States  and 
MECU 23 for  Tacis Partner States bringing the total amount  invested 
by Tempus  in the  reform  of higher  education  systems  in  the  Partner 
States  to  MECU 519.1  from  Phare  since  1990  and  MECU 48.1  from 
Tacis since 1993. 

Overview of Tempus activities in 1995 

a) 

Selection support  activities 

2.15.  The Foundation implements all activities leading to the final  decision 
by  the  European  Commission  on  projects  to  be  supported  under 
Tempus. The  Foundation's  activities  are  varied,  from  registration  of 
bids, to the provision of technical quality assessments, to  information 
and feedback  for  successful  and  unsuccessful  applicants. The selection 
processes are highlighted below: 

17 

Tempus-Phare 

1)  Joint European  Project  (JEP) 1995: Period  from  1 September 1995 
to  31 August 1998,  number  of  applications  received: 930.  Final 
number of projects supported: 229. 

2) 

Individual Mobility grants  (IMG): In 1995 only East-West  Grants 
were awarded for which a fair share of the technical assistance is 
ensured by National Tempus Offices.  Two selection rounds  were 
carried out: 

•  Round 1:  Period  from  1 September 1995  to  31 August 1996, 
number of applications received: 1065. Final number of project 
supported: 686. 

•  Round 2:  Period  from  1 January 1995  to  31 August 1996, 
number  of  applications  received: 874.  Final  number  of 
project supported: 585. 

3)  Complementary  measures  (CME):  two  rounds  of  selections 

operations were carried out: 

•  Round 1: Period  from  1 October 1995" to  30 September 1996, 
number  of applications received: 222. Final number  of  project 
supported: 78. 

•  Round 2: Period from  15 April 1996 to 14 April 1997, number 
received: 38.  Final  number  of  project 

of  applications 
supported: 22. 

Tempus-Tacis 

1)  Pre-Joint  European  Projects:  Period  from  1 September 1995  to 
30 November 1996,  number  of  applications  received: 439.  Final 
number of project supported: 87. 

2)  Joint  European  Projects:  Period  from  1 September 1995 

to 
received: 97.  Final 

31 August 1998,  number  of  applications 
number of project supported: 31. 

b) 

Contract  management 

2.16.  The  Foundation  ensured  the  drafting,  preparation  and  issuing  of  all 
necessary  contracts  following  the  above  selection  mechanisms.  In 
addition, contracts were elaborated  and  negotiated  to cover  National 
Tempus  Offices  operations  and  Joint  European  Networks  (JEN)  and 
IMG selection operations carried out in 1994. 

18  -

c) 

Project monitoring and follow  up 

2.17.  An intensive  programme  of  monitoring  visits, carried  out by  the  EC 
Tempus  Office  and/or  National  Tempus  Office  representatives,  was 
launched  at  the  end  of  1994  and  continued  during  1995.  The 
programme  involved  a  total  of  130 visits  to  all  the  Phare  countries 
and  55  to  the  Tacis .countries,  the  latter  mainly  performed  by  the 
Tempus Information  Unit in Moscow. 

D.  MANAGEMENT TRAINING  PROGRAMME 

2.18.  1995  was  a  preparatory  year  in  respect  of  management  fraining 
activities.  During  that  period  the  Foundation  worked  on  plans  for  a 
management  fraining  programme  to  be  implemented  in  1996.  The 
in 
draft  programme  was  approved  by 
September 1995  thus  providing  the  Foundation  for  a  framework  in 
which  to  place  the  different  actions  foreseen  in  the  management 
fraining  field. 

the  governing  board 

E.  EUROPEAN TRAINING FOUNDATION'S PUBLICATIONS 

IN 1995 

2.19.  The  Foundation  produced  a number  of  general  publications  in  1995 

as follows: 

# 

First  version  of  the  Foundation  information  leaflet  '95  in  12 
languages, 

#  General Foundation information  leaflet  (English and Italian), 

# 

"ETFacts" newsletter, versions 1 and  2 (English, French,  German 
and Russian), 

#  The  European  Training  Foundation  Annual  Report  (in  all  EU 

languages), 

# 

Information  fiches were also prepared  in draft  form for  six of  the 
fraining 
country-specific  Phare  vocational  education  and 
programmes 

In  addition,  the  Foundation  provided  the  European  Commission 
with  technical  assistance  for  the  preparation  and  production  of  a 
number of Tempus publications. 

19  -

PART 3 - THE GOVERNING  BOARD 

3.1.  The  governing  board  is  made  up  of  one  representative  from  each 
Member  State  as  well  as  two  representatives  from  the  European 
Commission.  Mr O'Dwyer, Director  General for  Education,  Training 
and  Youth  chairs  the  board.  The  director  of  the  Foundation  is 
responsible for preparing and organising the work of the board. He is 
accountable to the board for his activities and attends its meetings. 

3.2.  Two governing board  meetings were prepared  and  organised  by  the 
Foundation  in  1995 in  Turin:  one  on  14 February  and  the  other  on 
25 September. 

3.3.  The  fourth  meeting  of  the  governing  board  took  place  in  Turin  on 
14 February.  The  board  took  note  of,  and  offered  advice  and 
guidance  on,  the  following  issues  which  were  reported  on  by  the 
director: 

# 

# 

# 

# 

# 

# 

the  Foundation's  plans  in  the  field  of  vocational 
training 
(including  a  specific  programme  of  management  fraining)  and 
for the Observatory; 

the results of the first advisory forum in October 1994; 

the  Foundation's  recruitment  exercise  and  current  staffing 
situation; 

the Foundation's information  and communications  strategy; 

the  progress  in  the  building  programme  for  the  Foundation's 
offices; 

the main activities of the Tempus programme the  implementation 
of  which  had  been  taken  over  by  the  Foundation  on  3  January 
1995 on behalf  of the European Commission. 

3.4. 

In addition, the board took the following decisions: 

# 

# 

# 

# 

it  approved  the  director's  request  to  carry  forward  unspent 
funds  amounting  to  ECU 325 000  from  the  1994  to  the  1995 
budget; 

it adopted the draft  1995 budget (total MECU 11); 

it approved  the draft  1996 budget totalling MECU 18; 

it  approved 
Assistant Accounting Officer  of the  Foundation. 

the  nomination  of  Ms. Véronique Frutsaert  as 

-  20 

3.5.  The  board  met  again  on  25 September 1995  when  it  noted  the 

following reports made by the director: 

# 

# 

the results of the second advisory forum held on 12-14 June 1995; 

progress in recruitment. 

3.6.  The board also took a number of decisions: 

# 

# 

# 

# 

it  approved  the  draft  1996  work  programme  subject  to  certain 
amendments; 

it  gave  a  discharge  to the  director  in  respect  of  the  1994 budget 
expenditure; 

it  approved  an  amended  draft  budget  for  1995  amounting  to 
MECU 10 (following the lifting  of MECU 1 of the MECU 2 placed 
in reserve by the European Parliament); 

it  approved  the  Foundation's  request  to  transfer  up 
to  a 
maximum  of  ECU 200 000  from  Title 1  to  Title 2  of  the  1995 
budget  and  up  to  a  maximum  of  ECU 600 000  from  Title 1  to 
Title 3. 

21 

PART 4 - THE ADVISORY FORUM 

4.1.  The  advisory  forum  held  its  second  meeting  on  12-14 June 1995  in 
Turin.  The  forum  discussed  the  1996-1998  work  programme  of  the 
Foundation  and  the  reports  of  the four  sub-groups  on  the  following 
issues: 

# 

# 

# 

# 

the financing  of vocational education and  fraining; 

the role of the social partners in the development of  fraining; 

the development of qualifications standards; and 

the  roles  and  responsibility  of  key  players  within-  continuing 

education  (including management  fraining). 

4.2.  Members  confirmed  the  value  of  the  sub-groups  and  recommended 

they be further  strengthened. In particular, they decided to: 

# 

continue with  the same Chairman  and  membership  of  each  sub 
group for a further  twelve months; 

# 

refine further  the themes as follows: 

'  * * 

• 

• 

• 

• 

systems for the funding  of vocational education and  fraining 
within a decentralised  system, 

the role of the social partners in the development of  fraining, 
including management fraining, within a market economy, 

standards  in relation  to assuring  quality  in  the national  and 
transnational  context  with 
the 
"vocational" and "modular" models, 

reference 

special 

to 

roles and responsibilities of key actors in continuing  fraining 
with special attention to the regional setting; 

# 

# 

# 

engage  the services of an expert  (subject  to the  agreement  of  the 
Chairman)  to help  with  the preparation  of papers  and  meetings 
of the sub-groups; 

expand  the  sub-groups  to  20 members  each  so  as  to  include  all 
the 
advisory  forum  members  subject 
governing board and available funding;  and 

to  the  approval  of 

convene  one  meeting  of  each  of  the  sub-groups  before  the  next 
advisory  forum. 

4.3.  The  advisory  forum  gave  a  favourable  opinion  on  the  draft  work 
programme  and  made many  suggestions for  the Foundation's  future 
work.  The  Foundation  subsequently  incorporated  a number  of  these 
in  the revised  version  of  the work  programme  which  it submitted  to 
the governing board for approval at its meeting in September 1995. 

- 2 2-

PART 5-1995  BUDGET 

A.  THE 1995  BUDGET 

Budget and management  of  operational  funds 

5.1.  The  Foundation  was  allocated  a  budget  for  the  1995  financial  year 
amounting  to  MECU 11.  The  European  Community's  budgetary 
authority,  however,  released  the  Foundation's  subvention  only 
gradually,  that is, MECU 9 at the beginning  of 1995, MECU 1 in July 
and  MECU 1  in  mid-November  1995.  This  timetable  made  budget 
implementation* and  operational  planning  very  difficult.  In  addition, 
major  uncertainties  arose  during  the  autumn  over  the  1996  budget. 
These  factors  prompted  the  Foundation  to  delay  a  number  of  staff 
appointments  (at 31 December 1995, of the 118 people recruited,  only 
95 had  actually  taken  up  post).  Despite  this  reduced  workforce,  the 
Foundation was able to significantly  increase its operational  activities 
incorporated  under  Title 3  (mainly  by  pressing  ahead  with  the 
implementation  of  the  1996-1998  work  programme).  In  budgetary 
terms,  this  was  made  possible  by  transferring  some  of  the  unused 
appropriations  from  Title  1,  in  accordance  with  the  authorisation 
given by the governing board at its meeting on 25 September 1995. 

5.2.  To sum up, expenditure in 1995 is set out in Table 1 overleaf: 

1995 Expenditure  -  Table 1 

Final appropriations for-the 1995 financial 
year'^f-T'-^ii^r  ?& 

"'v' 

". 

ECU  11 000 000.00 

Utilisation of appropriations 

Commitments 
Payments 
Appropriations to be carried forward 
automatically 
Appropriations to be carried forward  by the  ECU 
governing board  decision 

ECU  10 079 445.79 
8 094 259.68 
ECU 
1 985 186.11 
ECU 

142 370.00 

Appropriations cancelled 

ECU 

778184.21 

The 1995 budget execution is described below. 

-  23  -

B.  MANAGEMENT OF OPERATIONAL FUNDS 

5.3. 

In  addition  to the  general  Foundation  budget,  which  covers  general 
running  expenses, 
the  Foundation  manages  Phare  and  Tacis 
operational-budgets  in  the  field  of  vocational  fraining  and  higher 
education.  For each of  these budgets, a specific  convention  has  been 
signed  with  the  Commission,  detailing  the  activities  to  be  financed 
and the modalities of this financing. 

5.4.  At 31 December 1995, the situation was as follows: 

Programme 

;  -f  Total grant (EGÙ)  I 

Singlecouffi^'Phaieconventions  ' \  "" *."'*'• '^f' 

*  "*.  • 

CZ-93.05 
ES-94.09 
LA-94.08 
LI-94.10 
IMPROVE PL-94.16 
RO-94.05 
SK-94.03  • 
SL-94.05 

Multi-country Phare Conventions 

ZZ-94.32 
ZZ-94.07 

Multi-country Tacis conventions 

WW 93.05 
WW 94.03 

4 000 000 
3 000 000 
3 000 000 
4 000 000 
4 Ô00 000 
25 000 000 
4 000 000 
3 000 000 

2 600 000 
1 000 000 

602 400 
577 000 

TOTAL 

54 779 400 

| 

These budgets are executed according to the specific  rules  mentioned 
in  each  of  the  conventions  and,  more  generally,  in  accordance  with 
the overall Phare and Tacis procedures. 

C  AUDITS 

5.5. 

In  1995,  the  Foundation  was  audited  three  times  by  the  financial 
controller: twice on the general budget  and  once for  Phare  and  Tacis 
budgets.  The  Foundation's  1994  accounts  were  also  audited  by  the 
Court of Auditors. 

24 

ANNEX  1 

THE  F O U N D A T I O N 'S 
O R G A N I S A T I O N AL  STRUCTURE 

-  25 

Directorate 
Office 

2A,  1C 

EUROPEAN  TRAINING  FOUNDATION  :  Organigramme 

Director 

Peter  DE  ROOIJ 

1A 

Deputy  Director 

Ulrich  HILLENKAMP 

1A,  1C 

Deputy  Director 

Livio  P ESC I A 

*  1A,  1C 

Tempus  Dept. 

Olivier  RAMSAYER 

18A,12B,4C 

Vocational  Education  &  Training  Dept. 

Analysis  &  Development  Dept. 

Jean  -  Raymond  MASSON 

14A,  11B,3C 

Hans  Konrad  KOCH 

1 2 A , 5 B , 2C 

Phare  Unit 

Tacis  Unit 

Phare  Unit 

Tacis  Unit 

Peter 
BEDEW  ELL 

Sandra 
STEFAN  I 

Anthony 
GRIBBEN 

Markku 
JUNKKARI 

Observatory 
Unit 

Ton 
FARLA 

Strategy 
Unit 

Lindsay 
JACKSON 

Management 
training 
programme 

Financial  and  Legal  Dept. 

Administration  &  Personcl  Dept. 

Information  &  Publications  Dept. 

Computer  Systems  Dept. 

Dominique  HUB  ART 

Francesco  PANZICA 

4 A , 6 B , 2C 

2 A , 4 B , 5C 

Gisela  SCHÛRJNGS 

2A,  3 B , 4C 

Jeff  HARRIS 

3A,  5 B , 1C 

ISSN 0254-1475 

COM(97) 381 Vol.  I 

DOCUMENTS 

EN 

16  11  17 

Catalogue  number  :  CB-CO-97-410-EN-C 

ISBN  92-78-23590-3 

Office  for  Official  Publications  of the European  Communities 

L-2985  Luxembourg 

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