WRITTEN QUESTION No. 1499/97 by Pervenche BERES to the Commission. Criteria for invitations to tender in connection with Community programmes
Date: 1997-04-30
Institutions: BERES, European Parliament
Subjects: EU Official Journal, EU programme, European Commission, award of contract, dissemination of information, eligibility criteria, financial regulation, invitation to tender, supplies contract, works contract













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91997E1499

WRITTEN QUESTION No. 1499/97 by Pervenche BERES to the Commission. Criteria for invitations to tender in connection with Community programmes  


Official Journal C 045 , 10/02/1998 P. 0042 





WRITTEN QUESTION E-1499/97 by Pervenche Berès (PSE) to the Commission (30 April 1997)Subject: Criteria for invitations to tender in connection with Community programmesFurther to the reports produced by the Court of Auditors and STOA, will the Commission state what criteria are used in tender procedures, in particular for the Phare, Tacis and Meda programmes, as the basis for drawing up short lists of tenders?Which authority is responsible for drawing up such short lists?Answer given by Mr Van den Broek on behalf of the Commission (16 June 1997)Under the Phare, Tacis and Meda programmes, contracts for supplies and public works are in general awarded through open tendering. Short-lists for restricted service tenders are drawn up for the procurement of services according to the modalities stipulated in Article 118 of the Financial regulation.For Phare and Tacis, the contract opportunities resulting from the various actions or operational programmes are published on Internet and in brochures, inviting interested companies to express their interest to be selected for the corresponding short-lists. These calls constitute the primary source for selection. Companies must be generally eligible for Phare or Tacis contracts according to the terms of Regulations No 3906/89 ((OJ L 375, 23.12.1989. )) and 1279/96 ((OJ L 165, 4. 7.1996. )). Their financial situation, other contractual commitments or conflicts of interest may further render them individually ineligible for a specific contract. All eligible companies are then screened for compliance with the specific selection criteria in each particular case and those best qualified are retained. If more companies are eligible and qualified for the tasks to be achieved, than can reasonably be accommodated on the short-list, further equitable criteria may be applied, but for Phare the final decision will be by reached by using the method of a draw.Short-lists are established by the competent contracting authorities. Under the decentralised implementation system of Phare, short-lists are primarily drawn up by the respective local authorities of the recipient countries, but must be approved by the Commission.For Meda programmes a contract opportunities forecast is quarterly published in the Official journal as well as tender notices. Upon receipt of expressions of interest, the short-list is drawn up by the Commission in association with the local authorities of beneficiary countries in compliance with specific selection criteria.Contract awarding is done in compliance with the specific awarding criteria in the tender conditions. The contract award, on a case by case basis by the Commission or the beneficiary, is always done after agreement of both parties.