Proposal for a COUNCIL REGULATION (EC, EURATOM, ECSC) ADJUSTING THE DAILY SUBSISTENCE ALLOWANCE RATES FOR OFFICIALS ON MISSION WITHIN THE EUROPEAN TERRITORY OF THE MEMBER STATES OF THE EUROPEAN UNION LAID DOWN IN ARTICLE 13 OF ANNEX VII TO THE STAFF REGULATIONS OF OFFICIALS OF THE EUROPEAN COMMUNITIES AND INTRODUCING AN ANNUAL ADJUSTMENT PROCEDURE
Date: 1996-09-20
Institutions: European Commission
Subjects: European official, allowances and expenses, exchange rate, price index, regulations for civil servants

COMMISSION OF THE EUROPEAN COMMUNITIES 

Brussels, 20.09.1996 
COM(96) 451 final 

96/0232  (CNS) 

Proposal  for a 

COUNCIL REGULATION (EC. EURATOM. ECSQ 

ADJUSTING  THE  DAILY  SUBSISTENCE  ALLOWANCE  RATES  FOR  OFFICIALS  ON  MISSION 

WITHIN  THE EUROPEAN  TERRITORY  OF THE MEMBER  STATES  OF THE EUROPEAN UNION 

LAID  DOWN  IN  ARTICLE  13 OF  ANNEX  VII  TO  THE  STAFF  REGULATIONS  OF OFFICIALS 

OF  THE  EUROPEAN  COMMUNITIES  AND  INTRODUCING  AN  ANNUAL  ADJUSTMENT 

PROCEDURE 

(presented by the Commission) 

EXPLANATORY  MEMORANDUM 

The last general revision of the daily subsistence allowance rates for officials  on mission 

within  the European  territory  of the Member  States of the European  Union  , has been 

decided  by the Council  the 22 July  1991 (Regulation  No 2232/91) 

Those allowances were based on surveys carried  out in the first quarter of  1990. 

The  scales  fixed  then  no  longer  reflect  prevailing  economic  conditions  and  this, 

compounded  by  the  accession  of  three  new  Member  States,  means  that  the  daily 

subsistence allowance rates and the ceilings for  the reimbursement  of hotel  expenses for 

missions within the Member  States urgently  need  revision. 

The  attached  proposal  for  a Regulation  updates the  rates on the basis of the consumer 

price indices in the hotel and catering sector supplied by Eurostat and the exchange rates 

applied between  1990 and 1995. 

However, applying this method of calculation to the entire period would have produced 

a different  scale from  the one used by Parliament,  partly  because Parliament  has made 

an annual adjustment based on the values for the previous year and partly because column 

II of the  scale is applied  in Parliament  to all  grades other than  Al  to  A3 for  missions 

to the seats of the Community  institutions. 

The  attached  proposal  for  a  Regulation  consequently  takes  as  its  point  of  departure 

Parliament's  scale for  1996. 

Moreover, the Staff Regulations make no provision for the regular updating of rates; this 

would make the allowances more realistic as they would better reflect  the costs incurred 

by  staff  on mission.  The Commission  is therefore  proposing to introduce  a system  for 

the regular adjustment  of the scales on the basis of trends in price indices in the hotel and 

catering sector as published by Eurostat and the exchange rates used for  implementation 

of the general budget of the Communities.  This adjustment  would be made annually by 

the Commission, which would then inform  the other institutions. 

ANNEX  1 

1996 Daily subsistence allowances 

1991 Staff Reg. amounts 

BFR 

1991 Staff Reg. amounts 

National currencies 

1996 indexed amounts 

National currencies 

1996 indexed amounts 

BFR 

Exchange 

Hotel 

and 

Exchange 

A4 to A8 Other 

rate to 

A4 to A8 Other 

catering 

A4 to A8 Other 

rate to 

A4 to A8 Other 

A 1 t o A3 

A1 to A3 and B 

grades 

BFR 

A 1 t o A3 

A 1 t o A 3 a n dB 

grades 

CPI 

A 1 t o A3 

A 1 t o A 3 a n dB 

grades 

BFR 

A 1 t o A3 

A1 to A3 and B 

grades 

Daily 

allowan 

ce not 

Daily 

Daily 

allowan 

allowanc 

incl. 

Ceiling 

ce  incl. 

e i n d. 

hotel 

hotel 

hotel 

hotel 

2635 
3130 
2465 
1680 
2550 
2395 
2565 
2610 
2535 
2625 
2333 
2000 
4029 
4029 
2510 

DK 
D 
GR 

RL 

NL 

FIN 

HJK 

3670 
5055 
3225 
2535 
4685 
3210 
4415 
4945 
3305 
4420 
4029 
3625 
6150 
6150 
4305 

4690 
6120 
4225 
2880_ 
5230 
4300 
5235 
5615 
4435 
4955 
3817 
4150 
6786 
^6786 
5755 

4340 
5660 
3910 
2665 
4840 
3980 
4840 
5195 
4100 
4585 
3817 
3840 
6786 
6786 
5325 

Daily 

allowanc 

enot 

incl. 

hotel 

Daily 

Daily 

allowan 

allowan 

Ceiling  ce incl. 

ce incl. 

Oct90-

hotel 

hotel 

hotel 

Nov95 

Oct-90 
1 
5,3912 
20,599 
0,20915 
0,32874 
6,1532 
55,287 
0,027517 
1 
18,269 
2,9281 
0,23150 
8,6851 
5,5939 
60,433 

2635 
580,576 
119,666 
8032,51 
7756,89 
389,228 
46,3943 
94850 
2535 
143,686 
796,762 
8639,31 
463,898 
720,249 
41,5336 

3670 
4690 
937,64  1135,2 
156,56  205,11 
J212(^J3770_ 
14251  15909 
521,68  698,82 
79,856  94,688 
179707 204056 
3305 
4435 
241,94  271,22 
1376  1303,6 
15659  17927 
708,11  781,34 
1099,4  1213,1 
71,236  95,229 

4340 
1049,9 
189,82 
12742 
14723 
646,82 
87,543 
188792 
4100 
250,97 
1303,6 
16587 
781,34 
1213,1 
88,114 

23,9% 

12,4% 

18,2% 

112,7% 

32,4% 

18,0% 

24,0% 

34,1% 

25,6% 

15,7% 

22,4% 

51,1% 

12,8% 

7,1% 

33,3% 

Daily 

allowan 

ce not 
incl. 
hotel 
3264,8 
652,6 
141,45 
17085 
10270 
459,29 
57,529 
127384 
3184 
166,24 
975,24 
13054 
523,28 
771,39 
55,364 

Daily 

Daily 

allowan 

allowan 

ce incl. 

ceind. 

Daily 

allowan 

ce not 

incl. 

Ceiling 

hotel 

hotel 
4547,1 
1053,9 
185,06 
25780 
18869 
615,58 
99,021 
241347 
4151,1 
279,92 
1684,2 
23660 
798,75 
1177,5 
94,957 

hotel 
5810,9 
1275,9 
242,44 
29289_ 
21064 
824,61 
117,41 
274047 
5570,4 
313,81 
1595,6 
27087 
881,35 
1299,2 
126,94 

hotel 
5377,3 
1180,0 
224,36 
27102 
19493 
763,25 
108,55 
253548 
5149,6 
290,37 
1595,6 
25064 
881,35 
1299,2 
117,46 

Nov-95 
1 
5,3034 
20,565 
0,12481 
0,23713 
5,9219 
46,801 
0,018132 
1 
18,351 
2,9221 
0,19490 
6,8197 
4,3761 
45,642 

3265 
3461 
2909 
2132 
2435 
2720 
2692 
2310 
3184 
3051 
2850 
2544 
3569 
3376 
2527 

Daily 

allowan 

Daily 

Ceiling 

ce incl. 

allowance 

hotel 

hotel 

4547 
5589 
3806 
3218 
4474 
3645 
4634 
4376 
4151 
5137 
4921 
4611 
5447 
5153 
4334 

5811 
6767 
4986 
^656 
4995 
4883 
5495 
4969 
5570 
5759 
4662 
5279 
6011 
5686 
5794 

ind.  hotel 
5377 
6258 
4614 
3383 
4622 
4520 
5080 
4597 
5150 
5329 
4662 
4885 
6011 
5686 
5361 

(Calculation of 1991 amounts: A, FIN, S 

BFR ! 

1995 EP  amounts 

BASE  amounts 

Proposed  1996  amounts 

BFR 

BFR 

BFR 

M  to A8 Other 
A1 to A3 and B  grades 

A4 to A8 Other 

A4 to A8 Other 

A4 to A8 Other 

A 1 t o A3 

A1 to A3 and B 

grades 

A 1 t o A3 

A1 to A3 and B 

grades 

A1 to A3 A1 to A3 and B 

grades 

Daily 

Daily 

a'llowan  allowanc 

ce incl.  e ind. 

hotel 

hotel 

Daily 

allowan 

ce not 

Daily 

Daily 

Daily 

allowan 

Daily 

Daily 

allowan 

allowanc 

ce not 

allowan 

allowan 

incl. 

Ceiling 

ce incl. 

e i n d. 

ind. 

Ceiling 

ce incl. 

ce incl. 

hotel 

hotel 

hotel 

hotel 

hotel 

hotel 

hotel 

hotel 

Daily 

allowan 
ce 

Daily 

Ceiling 

allowan 

Daily 

hotel 

ce 

A1toA3 
Daily 
allowan 
ce not 
ind. 
hotel 

Ceiling 

hotel 

INSIDE EU 

f 

2333 
4029 
4029 

FIN 
S 
INSIDE EU 

Exchange rate 
A 

55 
95 
95 

FIN 

S 

BF 
4029 

\3817 

6150 

i§786 

3817 

6786 

6150 

* 6 7 â B ^ -. 6786 

ECU 

Oct-90  1 e c u=  42,4108 

90 

160 

160 

95 
745 

145 

90 

160 

^160 

x2 

JOUTSIDE EU 

ECU 

1991 Comm. Reg, amounts 

B 

DK 

D 

GR 

• 

E 

F 

IRL 

I 

L 

NL 

A 

P 

FIN 

S 

UK 

3215 

3368 

2953 

2179 

2743 

2717 

2772 

2819 

3055 

3071 

4477 

5439 

3863 

3288 

5040 

3642 

4772 

5340 

3983 

5171 

5722 
6584 
5061 
3735 
5627 
4878 
5657 
6064 
.5344 
5797 

5295 

6089 

4684 

_3456_ 

5207 

4515 

5230 

5610 

4941 

5365 

2530 

4586 

5250 

4858 

2776 

4762 

6366 

5890 

3215 
3368 
2953 
_21Z9_ 
2743 
2717 
2772 
2819 
3055 
3071 
2333 
2530-
4029 
4029 
2776 

4477 
5439 
3863 

5040 
3642 
4772 
5340 
3983 
5171 
4029 
4586 
6150 
6150 
4762 

5722 
6584 
5061 
^3735 
5627" 
4878 
5657 
6064 
5344 
5797 
38f7 
5250 

DK 

D 

GR 

5295 
6089 
4684 
3456 
5207 

4515 

5230 

IRL 

5610 

4941 

I 

L 

5365 

NL 

3817 

4858 

A 

P 

£786 

6786 

FIN 

6786 
6366 

6786 

S 

5890 

UK 

3265 
3461 
2953 
2179_ 
' 2743 
2720 
2772 
2819 
3184 
3071 
2850 
2544 
4029 
4029 
2776 

4547 
5589 
3863 
3288 
5040 
3645 
4772 
5340 
4151 
5171 
4921 
4611 
6150 
6150 
4762 

5811 
6767 
5061 
TJ735 
5Ê27 
4883 
5657 
6064 
5570 
5797 
4662 
5279 
6786 
6T86 
6366 

allowance 
5377 
6258 
4684 
3456 
5207 
4520 
5230 
5610 
5150 
5365 
4662 
4885 
6786 
6786 
5890 

Where the mission is to one of the 

seats of the institutions, the column "A1 to A3 and B" 

also applies to the other grades 

Where the mission is to one of the 

seats of the institutions, the column "A1 to A3 
also applies to the other grades Jl 

ANNEX 

Financial  statement 

1.  Difference  between current and proposed  allowances 

Number of 

Total 

year 

year 
million  BFR 

allowances  per  Difference  per  difference  per 
allowance 
BFR 
1121,00 
647,00 
836,00 
855,00 
397,00 
583,00 
422,00 
449,00 
1135,00 
842,00 
1131,00 
1129,00 
509,00 
509,00 
611,00 

18 457,00 
2 430,00 
15 561,00 
9 103,00 
8 258,00 
26 042,00 
2 761,00 
14 518,00 
7 081,00 
4 332,00 
2 542,00 
4 373,00 
1851,00 
2 237,00 
|  14 186,00 

20,70 
1,60 
13,00 
7,80 
3,30 
15,20 
1,20 
6,50 
8,00 
3,60 
2,90 
4,90 
0,90 
1,10 
8,70 

Belgium 
Denmark 
Germany 
Greece 
Spain 
France 
Ireland 
Italy 
Luxembourg 
Netherlands 
Austria 
Portugal 
Finland 
Sweden 
United Kingdom 

Total million BFR 

99,4 

Exchange rate at 

1.5.96 

1 ECU 

39,2289 

Total million ECU 

2,53 

2. Budget items concerned: A-1300(96%); A-1040(4%) 

Proposal  for a 

rOTTNCTT, REGULATION  CEC.  EURATOM. ECSCl 

ADJUSTING  THE  DAILY  SUBSISTENCE  ALLOWANCE  RATES  FOR  OFFICIALS  ON  MISSION 

WITHIN  THE EUROPEAN  TERRITORY  OF THE MEMBER  STATES  OF THE EUROPEAN  UNION 

LAID  DOWN  IN  ARTICLE  13 OF  ANNEX  VII  TO  THE  STAFF  REGULATIONS  OF  OFFICIALS 

OF  THE  EUROPEAN  COMMUNITIES  AND  INTRODUCING  AN  ANNUAL  ADJUSTMENT 

PROCEDURE 

THE  COUNCIL OF THE EUROPEAN UNION, 

Having regard to the Treaty establishing a single Council and a single Commission of the 

European Communities, and in particular Article 24 thereof, 

Having regard to the Staff  Regulations of Officials  and the Conditions of  Employment 

of Other Servants of the European Communities laid down by Regulation (EEC, Euratom, 
ECSC) No 259/68,1 as last amended by Regulation (EEC, Euratom, ECSC) No 2963/95,2 

and in particular Article  13 of Annex VII to the Staff Regulations and Articles 22 and 67 

of the Conditions of Employment, 

Having regard to the proposal from the Commission after consulting the Staff Regulations 
Committee,3 

Having regard to the opinion of the European  Parliament,4 

Having regard to the opinion of the Court of Justice,5 

Having regard to the opinion of the Court of Auditors,6 

OJ  L 56, 4.3.1969,  p.l. 
OJ L 310, 22.12.1995,  p.l. 
Avis n°  158/96 du 3/6/96 
OJ 
OJ 
OJ 

Whereas  the  rates  of  daily  subsistence  allowance  for  officials  on  mission  should  be 

adjusted  in  order  to  take  account  of  the  increased  costs  recorded  since  1991  in  the 

different  places of employment  in the Member States; 

Whereas, in the case of missions to the seats of the Community institutions, the European 

Parliament's practice of applying the same rates for officials  in all grades, except grades 

Al,  A2 and A3, should be emulated; 

Whereas  daily  allowance  rates  should  be  fixed  for  missions  to  Austria,  Finland  and 

Sweden; 

Whereas, in the interests of equal treatment, the scale of rates should be aligned on those 

already  applied by the European  Parliament; 

Whereas a procedure should be introduced for the regular adjustment  of daily subsistence 

allowance rates for  missions to take account of changes in prices and exchange rates, 

HAS ADOPTED THIS REGULATION 

Article 1 

Article  13 of  Annex  VII  to  the  Staff  Regulations  is hereby  amended  as  follows: 

1.  The  scale  in  paragraph  1(a) is replaced  by  the  following: 

Member States 

Belgium 
Denmark 
Germany 
Greece 
Spain 
France 
Ireland 
Italy 
Luxembourg 
Netherlands 
Austria 
Portugal 
Finland 
Sweden 
United Kingdom 

1 
Grades A1 to A3 
and LA3 

3265 
3461 
2953 
2179 
2743 
2720 
2772 
2819 
3184 
3071 
2850 
2544 
4029 
4029 
2776 

II 
Grades A4 to A8, 
LA4 to LA8 and 
category B 
5811 
6767 
5061 
3735 
5627 
4883 
5657 
6064 
5570 
5797 
4662 
5279 
6786 
6786 
6366 

(in BFR) 

III 

Other grades 

5377 
6258 
4684 
3456 
5207 
4520 
5230 
5610 
5150 
5365 
4662 
4885 
6786 
6786 
5890 

2.  The  following  subparagraph  (c)  is added  to  paragraph  1 : 

"In  the  case  of  missions  to  one  of  the  seats  of  the  institutions,  Column  II  of  the 

foregoing  scale  shall  apply  to categories  C  and  D" 

3.  The  first  sentence  of  paragraph  2 is  replaced  by  the  following 

"In  addition  to  the  rates  set  out  in  Column  I  of  the  foregoing  scale,  the  hotel  bill 

covering  room,  service  and  taxes, but  excluding breakfast,  shall  be  reimbursed  up to 

a  maximum  of 

Belgian 
Belgian 
Belgian 
Belgian 
Belgian 
Belgian 
Belgian 
Belgian 
Belgian 
Belgian 
Belgian 
Belgian 
Belgian 
Belgian 
Belgian 

francs 
francs 
francs 
francs 
francs 
francs 
francs 
francs 
francs 
francs 
francs 
francs 
francs 
francs 
francs 

4547 
5589 
3863 
3288 
5040 
3645 
4772 
5340 
4151 
5171 
4921 
4611 
6150 
6150 
4762 

for  Belgium 
for  Denmark 
Germany 
for 
Greece 
for 
for  Spain 
for 
for 
for 
for 
for 
for  Austria 
for  Portugal 
Finland 
for 
for  Sweden 
for 

France 
Ireland 
Italy 
Luxembourg 
the  Netherlands 

the United Kingdom". 

4.  The  following  subparagraph  is added  to  paragraph  9: 

"The  rates  set  out  in  paragraphs  1 and  2  shall  be  adjusted  by  the  Commission  by 

31  March  each  year  on the basis of the hotel  and  catering  price  indices published  by 

Eurostat  in November  of the preceding year  and the relevant  exchange  rates.  It shall 

notify  the other institutions accordingly  The decision  shall  take effect  on the first  day 

of  the  month  following  its  adoption." 

Article  2 

This  Regulation  shall  enter  into  force  on the day  following  that  of  its publication  in  the 

Official  Journal  of  the  European  Communities. 

This  Regulation  shall  be  binding 

in  its  entirety  and  directly  applicable 

in  all 

Member States. 

Done  at Brussels 

For the Council 

The President 

10 

ISSN 0254-1475 

C0M(96) 451 final 

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