ANNUAL REPORT (concerning the ECSC for the financial year 1994)
Date: 1995-10-26
Institutions: European Court of Auditors
Subjects: EAEC, ECSC, ECSC operating budget, activity report













EUR-Lex - 31995Y1207(05) - EN






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31995Y1207(05)

ANNUAL REPORT (concerning the ECSC for the financial year 1994)  


Official Journal C 329 , 07/12/1995 P. 0001 - 0020 





ANNUAL REPORT(concerning the ECSC for the financial year 1994)(95/C 329/01)Article 88 of  the Financial Regulation of 21 December 1977, as last amended by Council Regulation (EC, Euratom,  ECSC) No 2335/95 of 18 September 1995CONTENTSParagraph reference PageCHAPTER 1 - OBSERVATIONS  CONCERNING THE ACCOUNTING 1.1 - 1.202Introduction 1.12The ECSC's solvency 1.2 - 1.72Solvency  ratio 1.2 - 1.42Risk spreading 1.53Value adjustments 1.6 - 1.73Changes in application of ECSC  funds and budgetary resources 1.8 - 1.144Changes in the application of funds 1.84Changes in ECSC  resources 1.9 - 1.115Changes in the provision for financing the ECSC operating budget 1.12 -  1.145Changes in the ECSC operating budget 1.156Other items 1.16 - 1.178Tangible assets  1.168Recovery of subsidies 1.178Closure timetable 1.188Conclusion 1.19 - 1.208CHAPTER 2 -  STATEMENT OF ASSURANCE CONCERNING THE ECSC 2.1 - 2.39CHAPTER 3 - REDEPLOYMENT AID 3.1 -  3.499Introduction 3.1 - 3.29Legal bases and main characteristics of the different types of aid  3.3 - 3.169Traditional aid 3.4 - 3.119Complementary aid in the coal sector 3.12 - 3.1410Social  measures (steel) (1993-1995) 3.15 - 3.1611Financial significance of the ECSC redeployment aid  12Audit objectives and approach 3.1712Effectiveness of ECSC redeployment aid 3.18 -  3.3212Effectiveness of traditional aid 3.20 - 3.2313Effectiveness of the Rechar programme  (1990-1993) 3.24 - 3.2513Effectiveness of the social measures (steel) (1993-1995) 3.26 -  3.2813Effectiveness of various standard situations 3.29 - 3.3214Regularity audit 3.33 -  3.3615Application of the bilateral conventions 3.37 - 3.3815Functioning of the management unit at  the Commission 3.39 - 3.4415Conclusion 3.45 - 3.4916The Commission's replies 17CHAPTER 1  OBSERVATIONS CONCERNING THE ACCOUNTING Introduction1.1. This chapter mainly concerns the  ECSC's solvency at 31 December 1994, as well as developments in respect of its principal banking  and budgetary activities during the year. The ECSC's solvency is of particular interest for the  following reasons: - apart from some marginal lending from the ECSC's own funds, ECSC loans are financed by bank  borrowings and issues of bonds. It is important, therefore, that the ECSC should enjoy a  first-class credit rating on the financial markets. That, in turn, requires an excellent solvency  level; - since ECSC loans are back-to-back with the corresponding borrowings (in terms of rates, currency  and maturity), the only banking risk to which it is exposed is the risk of non-recovery; - as the Treaty of Paris expires in 2002, any changes in the necessary own funds must be carefully  monitored in order to safeguard the ECSC's solvency right up to the expiration of the Treaty. The ECSC's solvencySolvency ratio1.2. During the 1986 discharge procedure, the European  Parliament requested the Court of Auditors to provide, for each financial year, the information  necessary for calculating and assessing the reserve, net asset and liquidity ratios by means of the  appropriate formulae (1). 1.3. As it stated in its last annual report on the ECSC (2), the Court will henceforth follow the  Commission's practice of using the solvency ratio provided for by Council Directive 89/647/EEC for  its analysis of the ECSC's solvency (3). This ratio is more precise than those used in previous  years, in that it takes account of off-balance sheet items and each element of the denominator is  weighted according to the credit risk. The ratio used by the Commission takes into account only the  Guarantee Fund, the surplus not allocated and the non-specific value adjustment. It does not  include the Special Reserve, former Pension Fund or provision for financing the ECSC operating  budget. The interpretation of the Directive to which this definition of own funds corresponds  results in a prudent valuation. 1.4. At 31 December 1994, the ECSC's solvency ratio was 14,95 %, compared with 14,94 % at 31  December 1993. The Court notes that the ratio has remained within the range (14 % to 16 %)  recommended by a firm of experts which drew up a report on the subject in July 1992, at the  Commission's request. The recommended range is a prudent one and was fixed in the light of a  comparison between the structure of the ECSC's balance sheet and those of comparable institutions.  The special nature of the ECSC's activity was also taken into account. Risk spreading1.5. The level of the solvency ratio is not the only indicator of a financial  establishment's solvency. This is especially true of the ECSC in its current situation. Given that  the Treaty of Paris will expire in 2002, the ECSC is no longer in a situation of continuing  activity. Its loan portfolio will shrink, becoming concentrated on a diminishing number of debtors  , so that the risks will be less widely spread. A default on the part of any borrower would thus  make considerable inroads into the ECSC's own funds, if the latter decline in equal proportion to  the volume of lending. This being so, the Commission should, from now on, be watchful in its  application of the Council Directive on the monitoring and control of large exposures of credit  institutions (4). This Directive imposes two limits on the volume of a credit institution's  exposure towards any one client (client or group of clients): - the total exposure to any third party must not exceed 25 % of the own funds of the credit  institution in question, in this case, the ECSC; - the total volume of large exposures must not exceed 800 % of the own funds. The exposure is  deemed to be large if the total exposure to any third party is 10 % or more. As of 31 December 1994, the ECSC had exceeded the above two limits. Firstly, the total value of  large exposures was approximately 950 % of own funds and, secondly, the ceiling of 25 % of own  funds had been exceeded in the case of eleven counterparties (six banks and five industrial  undertakings). The relevant directive does, in fact, lay down transitional provisions, but the ECSC  must nevertheless take steps to restore the exposures to the limits specified in the Directive. Value adjustments1.6. In 1993, the Commission reintroduced a non-specific value adjustment (5),  following the recommendations made by the Court. It is intended to cover the general risk of  non-recovery of debts that are not backed by first-class guarantees. The amount concerned fell from  50 Mio ECU on 31 December 1993 to 22 Mio ECU at 31 December 1994 (6). The volume of outstanding  loans has changed only slightly since last year, but in percentage terms it has gone down, from 4,0  % to 1,7 %. The Commission justifies this reduction of the non-specific value adjustment on the  grounds that the economic situation in the European Union improved perceptibly in 1994, especially  in the steel sector. In the Court's opinion, such a reduction of the rate previously applied is  excessive. It is unsound practice to change every year, and to such an extent, a value adjustment  provision whose object is to spread over time charges that are by nature random. Moreover, the  trend towards market improvement may go into reverse as quickly as it appeared and steel  undertakings could face a new crisis in coming years, especially as the objectives of closing  structural excess production capacity have not been achieved. 1.7. The balance-sheet value of the specific value adjustments concerning loans has changed only  slightly since last year. It is still around 60 Mio ECU (7), of which more than 90 % is  attributable to a single undertaking. The Commission uses discriminant analysis as an aid to  determining in advance the probability of an undertaking's defaulting. This year, as the Court  requested (8), the Commission has extended its use to any undertaking that receives loans from own  funds but is unable to offer first-class guarantees, whatever the maturity date of the loans. The  results of the analysis did not show any necessity for further value-adjustment provisions. Changes in application of ECSC funds and budgetary resources >TABLE>Changes in the  application of funds >TABLE>1.8. In the environment of diminishing resources that is  associated with the expiry process, the level of social aid for the redeployment of workers  remained virtually constant in 1994, which was inevitably to the detriment of research aid and  interest subsidies. The amounts allocated to the two latter aspects have been divided more or less  evenly between them for several years past. Changes in resources1.9. The ECSC's resources diminished slightly, despite the withdrawal from  the indemnity provision. The provision was established in 1992 and increased in 1993 to a level  which corresponded to the maximum compensation that the ECSC might be required to pay to  undertakings in respect of losses sustained in connection with the quota system applied between  October 1980 and June 1988. At the end of the day, when the negotiations were concluded, only 32,5  Mio ECU of the 91,9 Mio ECU in the provision was disbursed (shown under 'compensation actually  paid' in Table 1.1). The difference was allocated to the ECSC operating budget as extraordinary  revenue in 1994. 1.10. The levy on the production of coal and steel by Community undertakings continued to decline,  due, in particular, to the reduction of the rate to 0,23 % in 1994. Since 1990, when it was 0,31 %,  the rate has been reduced by 0,02 % each year and is expected to be abolished completely in 1999. 1.11. In 1994 the figure for non-budgetary transactions fell by 44 % compared with 1993, despite  the transfer of 28 Mio ECU from the non-specific value adjustment (see paragraph 1.6). The change  is mainly due to a value adjustment of almost 70 Mio ECU on bonds and other fixed-interest  securities (valued at the lower of the acquisition cost or the market value at 31 December 1994).  The adjustment was due, in turn, to the general decline in bond markets in 1994. Changes in the provision for financing the ECSC operating budget 1.12. In 1992 and 1993, there  were substantial calls, of 163,2 Mio ECU and 105,9 Mio ECU respectively, on the provision for  financing the ECSC operating budget. They were necessitated by the shortfall in resources relative  to expenditure occasioned by various factors, as explained in the Court's report last year (9). In  1994, the net decrease was only 43,3 Mio ECU, but, over the same period, 28 Mio ECU was withdrawn  from the non-specific value adjustment (see paragraph 1.6) and was also used to fund that year's  expenditure. 1.13. Fines, surcharges on late payments and repayments of interest subsidies are not treated as  ECSC resources until they have actually been collected. Until such time as they are collected, an  amount corresponding to these claims is allocated to provisions. Consequently, the 72,5 Mio ECU in  question is not yet available to fund the ECSC operating budget. This provision increased  considerably in 1994 because of fines, to a total >TABLE>>TABLE>>TABLE  POSITION>of around 104 Mio ECU, which the Commission imposed on steel undertakings for failure to  observe the rules of competition in marketing steel beams. The amount in respect of fines that have  not yet been collected is included on the assets side of the balance sheet, under loans and  advances. 1.14. Overall, although a significant reduction in budgetary expenditure made it possible to reduce  the imbalance between applications of funds and the resources generated during the financial year,  71,8 Mio ECU of own funds were consumed during the year, as can be seen from Table 1.4. Changes in the ECSC balance sheet 1.15. The ECSC balance sheet total declined by 7,5 % between 31  December 1993 and 31 December 1994. This 766 Mio ECU reduction was mainly due to the reduction in  lending and borrowing activities, which were down by 668 Mio ECU and 760 Mio ECU respectively. The  volume of lending continues to be above the level of borrowing, due to the loans from own funds.  The second significant decrease on the assets side was in the liquid assets and was essentially due  to a value adjustment of approximately 70 Mio ECU (see paragraph 1.11). >TABLE>Other itemsTangible assets1.16. The ECSC made no new property acquisitions  in 1994. On the contrary, it transferred ownership of the properties it owned in Paris to the EC on  21 December 1994. The buildings were bought in 1990 and immediately written off in full by virtue  of the exceptional income from the sale of the previous premises in Paris (10). As with the old  premises, the new property was jointly owned by the three Communities, the ECSC's share being 28 %.  The buildings, which were recently valued by experts at around 6 Mio ECU, were transferred to the  EC free of charge. There is no record in the accounts which would show that in the past the other  Communities have repaid to the ECSC its 28 % share of the investment. The ECSC has abandoned its  share of the value, namely 1,68 Mio ECU. Recovery of subsidies1.17. The Court notes with satisfaction that the Commission proposes to  apply to the Court of Justice for recovery of the subsidies that were wrongly paid in Bagnoli (11),  which it had unsuccessfully asked to be repaid. In the case of the subsidies paid to two British  mines (12), the Commission argued that the closures had been imposed by the British government and  were not the result of any decision on the part of the beneficiary. It therefore considered that it  could not recover the subsidies already paid, but did not, however, make any further payments. Closure timetable1.18. The closing accounts and supporting documents are sent to the Court of  Auditors too late. This year, the first version of the financial statements, which was incomplete  and provisional, was forwarded informally at the end of April 1995, as were other important  documents such as those relating to the statement of borrowers. Under these circumstances, it is  difficult for the Court to carry out its task within the time limits imposed by Community  legislation and the Parliamentary discharge procedures. To be sure, the closure does require a  considerable amount of time, especially as it involves two accounting systems, one in  Directorate-General XVIII which leads to the annual accounts, and one in Directorate-General XIX  for the ECSC operating budget accounts. All the same, the Commission should examine the problem, to  see whether it can arrange matters so that the Court can perform its audit earlier. Conclusion1.19. The ECSC's solvency ratio at 31 December 1994 was still within the recommended  range. Observance of these limits does not, however, confer any guarantee of adequate solvency and  the spread of risk must be carefully monitored in view of the continuing decline in lending  activity. The Court was pleased to note that discriminant analysis has been extended to include all  debtors that do not have first-class guarantees. Policy regarding the non-specific value  adjustment, however, fluctuates too much and takes excessive account of economic factors, to the  detriment of the structural statistics which show that prudence is still required. 1.20. In 1994, the ECSC reported a decline in expenditure which was greater than the rise in  revenue, and thus made it possible to restore budgetary equilibrium. It was, however, necessary to  call on the reserves, though the call was significantly lower than in the two previous years. The  overall reduction in the operating budget will undoubtedly continue in future, because of the  expected changes in resources. As a result of this trend it will be necessary to make certain  budgetary choices which also take account of any transfers of activities to the general budget. CHAPTER 2STATEMENT OF ASSURANCE CONCERNING THE ECSC2.1. In accordance with Article 45c of the  Treaty establishing the European Coal and Steel Community, the Court has examined whether the  accounts for the financial year 1994 are reliable and whether the underlying transactions have been  effected in a lawful and regular manner. 2.2. The Court's report on the financial statements of the ECSC at 31 December 1994 (13)  constitutes a statement of assurance as to the reliability of the accounts. 2.3. In addition, the Court has relied on its knowledge of the internal control systems and has  also carried out tests in order to obtain an assurance as to the legality and regularity of the  transactions underlying the ECSC's accounts for the 1994 financial year. As a result, the Court  considers that it was able to obtain adequate assurance as to the legality and regularity of those  transactions. CHAPTER 3REDEPLOYMENT AIDIntroduction 3.1. This chapter concerns redeployment aid paid by  the ECSC. The audit examined the period between 1 January 1989, the date on which the bilateral  conventions entered into force, and 31 December 1994. In terms of volume, this form of aid is the  most important instrument in the ECSC operating budget. It accounted for 56 % of the statement of  commitments at 31 December 1994. Two other instruments in the ECSC operating budget, namely  research and interest subsidies, were the subject of observations by the Court in its annual  reports concerning the ECSC for 1992 and 1993 respectively. 3.2. The Commission pays ECSC redeployment aid in the form of grants, through various agencies  (e.g. ministries, regional bodies, or the undertakings concerned), to workers in the coal and steel  industries who have become unemployed because of economic circumstances (resulting in restructuring  or closure) or technical circumstances (modernization). The channels vary from Member State to  Member State. Legal bases and main characteristics of the different types of aid3.3. The aid takes two forms:  'traditional' and 'complementary' aid. As a general rule, the latter is paid only to primary  beneficiaries. Complementary aid comprises the Rechar programme (1990-1993), the social measures  (1994-1997) for the coal sector and the social measures (1993-1995) for the steel sector which  followed the measures applied in the steel sector between 1988 and 1981. Traditional aid3.4. Traditional redeployment aid is provided for in subparagraphs (1)(c) and  (2)(b) of Article 56 of the ECSC Treaty. The main difference between these two paragraphs  corresponds to the two types of circumstance that underlie job losses. 3.5. Article 56(1)(c) refers to exceptionally large cuts in work-force requirements due to the  introduction of new technical processes or equipment. It was applied for the first time in 1989  (14), and only in the coal sector. It is used in the context of improvements to productivity in the  most profitable mines, when mechanization gives rise simultaneously to productivity increases and  substantial redundancies, without necessarily reducing the level of production. 3.6. Article 56(2)(b) refers to cases where undertakings are compelled to discontinue, curtail or  change their activity because of fundamental changes in market conditions in the coal or steel  industries that are not directly linked to the establishment of the common market. This instrument  came into force in 1954 and has been used extensively - including during the period between 1989  and 1994 - in both the coal sector, where there have been many closures, and, to an even greater  extent, in the steel sector, where major restructuring has been necessary. 3.7. Article 56 of the ECSC Treaty provides that in all such cases the Commission 'shall make the  provision of non-repayable aid conditional upon payment by the State concerned of a special  contribution of not less than the amount of that aid, unless an exception is authorized by the  Council, acting by a two-thirds majority'. 3.8. These ECSC Treaty provisions have been incorporated into the bilateral conventions signed  between the Commission and each Member State. The conventions entered into force on 1 January 1989  and replaced the agreements that had existed previously. Their main objectives were to harmonize,  as far as possible, the aid paid in the different Member States and to limit ECSC intervention by  introducing ceilings. They also introduced some innovations relative to the previous mechanisms:  for example, they take account of the economic potential of different regions and appropriations  are automatically cancelled if they have not been used by 30 June of the fourth year after the year  of the original Commission decision. 3.9. The bilateral conventions specify five standard situations that may be eligible for partial  funding from the ECSC: early retirement, unemployment, internal transfer, external redeployment and  vocational training. For each of these there are details of the expenditure to which the ECSC may  contribute, the method of calculating the contribution and the relevant ceilings (see Table 3.1). >TABLE>3.10. A reserve clause (Article 10 of the bilateral conventions) states that if  the appropriations entered in the ECSC operating budget are not sufficient to cover the eligible  aid applications, the Commission may reduce the amount of its contribution. In that case, a  straight-line reduction is applied to all the eligible applications. 3.11. As part of the phasing out (expiry of the ECSC Treaty, transfer of certain items to the  general budget), the Commission decided to suspend its contribution to vocational training  programmes and employment aid under Article 56 of the ECSC Treaty, both traditional and  complementary, with effect from 1 January 1995 (15). In future it will be possible for such  measures to be funded from the European Social Fund (ESF) if they satisfy the requisite conditions,  that is to say, if, in particular, they qualify for funding under the Structural Fund regulations  (16). This eases the pressure on the ECSC operating budget (whose resources will inevitably  diminish), whilst maintaining the level of ECSC aid for the remaining measures. In addition, the  sectoral nature of the above aid measures is, obviously, lost. Complementary aid in the coal sector3.12. The ECSC adopted a four-year programme (1990-1993), to  run in parallel with the EEC initiative for the economic conversion of coal basins (17). The two  programmes are known as 'Rechar'. The ECSC Rechar aid, like the traditional aid, is governed by  Article 56(1)(c) and (2)(b) of the Treaty of Paris. 3.13. A Communication from the Commission to the Member States (18) specifies the four measures  that are eligible (vocational training, retraining, enterprise creation aid and early retirement)  and lays down the criteria according to which they are granted. As a general rule, the aid is paid  as a supplement to the traditional forms of aid, usually by doubling the duration of the assistance  and increasing the average amount per worker from 3 000 ECU to 7 000 ECU. Unless otherwise  specified, the other procedures and management conditions for Rechar aid are the same as those laid  down in the bilateral conventions governing the traditional forms of aid. 3.14. Parallel to the EEC Community initiative Rechar II (1994-1997) (19) (20), which followed on  from Rechar, Decision No 3632/93/ECSC (21) introduced social measures to accompany the coal  industry restructuring programme for the same period. The procedures for the social measures, which  were specified in an information note (22), are similar to those for Rechar (1990-1993), with some  notable changes: - compensatory payments for loss of earnings, severance grants and payments for geographical  mobility associated with redeployment (this corresponds to the external redeployment element of  traditional aid) became eligible, as did unemployment; - the maximum ECSC supplementary contribution remained at 4 000 ECU, except in the case of  unemployment, where it was 2 000 ECU. In addition, vocational training programmes and employment aid ceased to be eligible on 1 January  1995, pursuant to the Commission Decision of 24 June 1994 (23). Social measures (steel) (1993-1995)3.15. The social measures which accompanied the restructuring  programme for the steel industry (1993-1995) included provision for assistance from the European  Social Fund (ESF), as well as from the ECSC. In this latter case, the social measures include the  redeployment aid provided for in Article 56(2)(b) of the relevant Treaty. The procedures relating  to the social measures are specified in a Commission information note (24). 3.16. In order to qualify, a worker's job must be affected by a programme for the closure of  production capacity. This requirement is more restrictive than the criteria that apply to  traditional aid. Moreover, only three types of measure are eligible: early retirement, redeployment  (including the relevant vocational training) and unemployment. The average ceilings for assistance  are 5 000 ECU, 4 000 ECU and 3 000 ECU respectively. Finally, unless otherwise specified, the  administrative conditions and procedures are taken from the bilateral conventions on the granting  of traditional forms of aid. Financial significance of the ECSC redeployment aid>TABLE>Audit objectives and  approach3.17. The main objectives of the enquiry were to ascertain whether the Community and  national systems for redeployment aid function satisfactorily (insofar as the Commission relies on  information from national administrations), and to evaluate their effectiveness. In order to  achieve these objectives, the Court paid audit visits to the Commission and the seven Member States  that are the principal beneficiaries of this form of aid. Effectiveness of ECSC redeployment aid3.18. In its most recent observations concerning  redeployment aid (25), which date from 1989, the Court of Auditors requested the Commission to draw  up a report on how far the objectives of the new conventions had been achieved. The Commission  replied that it would report periodically on the ECSC's redeployment measures. Since then, the  Commission has produced two reports on ECSC redeployment aid, in 1991 (26) and 1994. In view of the  interval between them, the Court would prefer the analysis to cover the whole of the period since  the previous report, rather than the current financial year. It would also be of interest, if, in  addition to describing the progress of the social objectives, the reports gave details of the  extent to which the industrial and regional objectives of the supplementary aid have been  achieved. 3.19. Evaluating the effectiveness of ECSC redeployment aid is very difficult, especially as no-one  knows how the situation would have evolved without it. The objectives (social, industrial and  regional) must be defined, if evaluation is to be possible; however, they vary according to the  type of aid (traditional or supplementary) and the sector (coal or steel). Furthermore, the matter  can be discussed at two levels: that of the instrument in general and that of each type of measure,  or even, each form of expenditure that is jointly funded by the ECSC. Effectiveness of traditional aid3.20. The objective of the traditional forms of aid is  essentially social. The process of change in coal and steel markets has led to large-scale job  losses in both sectors. The aim of the ECSC payments, which are in addition to national aid, is  thus to provide a satisfactory level of welfare benefits for the workers concerned. In other words,  thanks to the ECSC, coal and steel workers are supposed to enjoy preferential treatment so that the  structural adjustment in these sectors can be achieved in relative social harmony. The source of  the ECSC's budgetary resources provides the justification for the privileged treatment that workers  in ECSC industries enjoy by comparison with other workers. The aid is, in fact, financed by levies  on coal and steel production or by interest generated by the ECSC's reserves and other liquid  assets. In that respect, the Community funds involved serve as a sectoral welfare fund. 3.21. The Commission studies seem to demonstrate the utility of the redeployment aid, in that  hundreds of thousands of jobs have been eliminated, with relatively little social conflict. Most  redundancies were, in fact, voluntary, because it was possible to negotiate a consensus with  workers by virtue of the aid which they received. 3.22. Without wishing to dispute the success of the main social objective, one may ask what impact  the ECSC aid will have in the future. Historically, the ECSC has been in the vanguard of advanced  social policies. That, in turn, has influenced the level of intervention by Member States in the  coal and steel sectors and served as a model for national social policy in other sectors. This  snowball effect is now less evident, partly because of the general improvement in welfare benefits.  In practice, the welfare aspects are usually governed by national agreements as far as the workers  are concerned and the ECSC payments appear as a partial reimbursement of the government aid. 3.23. The link between national aid and ECSC aid varies from one Member State to another. In  consequence it is sometimes difficult to determine whether a reduction of ECSC aid would have  repercussions on the development of national aid and thus on the treatment of workers. The examples  quoted below are contradictory, so that it is not possible to draw any conclusion on this point, at  least, not one that would apply to all the Member States. One Member State (Spain) did not need to  modify its social welfare scheme for coal and steel workers in order to qualify for ECSC aid when  it joined the European Communities. On the other hand, workers in several problem sectors other  than coal and steel, where, for obvious reasons, the ECSC makes no contribution, qualify for the  same national system. In such circumstances, redeployment aid does not have any real impact. On the  other hand, another Member State (Netherlands) terminated its special welfare system for  steelworkers, on the pretext of a reduction in the ECSC's contribution to the funding for the total  cost of the scheme. Finally, yet another Member State (United Kingdom) ceased to pay special aid to  workers in the steel sector and expects to do the same in the coal sector, despite the existence of  ECSC aid. Effectiveness of the Rechar programme (1990-1993)3.24. With some few exceptions, the European  coal industry is doomed, for purely economic reasons, because of its low productivity compared with  the international competition. As a result of this, the measures adopted by the Member States are  part of a wider energy policy. Belgium ceased coal-mining in 1992; France expects to close its last  mines, in Lorraine, in 2005; the United Kingdom has privatized its few remaining mines, which  employ around 8 000 people; having considered the social and strategic factors, Germany and Spain  decided not to halt production and are currently discussing the problem. All this has been  accompanied by substantial job losses, with the ECSC trying to attenuate the social and regional  impact. 3.25. The ECSC social measures (1990-1993) for the coal sector form part of the EEC regional  programme, Rechar. The objective of the measures is to increase Community support for the economic  rehabilitation of coal-mining areas in the Community. In its 1994 activity report, the Commission  stated that the ECSC programme had resulted in total contributions of 175 Mio ECU, benefiting 121  812 workers. In addition, in view of subsequent job losses, a second programme of social measures  (1994-1997) for the coal industry has been adopted, with an allocation of 40 Mio ECU for 1994.  Presentation of the results of these aid measures is confined to their primary impact - the social  impact - and the regional aspect is not discussed. Effectiveness of the social measures (steel) 1993-19953.26. The economic environment in the  steel sector is extremely different from that of the coal sector. It is a question, not of managing  its decline, but of restructuring it in order to increase its competitiveness. In 1992 the  Commission evaluated the structural surplus capacity in the production sector of the European steel  industry, for each product category. It proposed certain measures, including social support from  ECSC budget funding, that were intended to remedy the problem (27). According to an enquiry that  was carried out among undertakings at the Commission's request (Braun mission) and information  obtained from national administrations, the expected number of beneficiaries as a result of the  restructuring was estimated to be around 69 000 people. The Commission earmarked an allocation of  240 Mio ECU for this purpose and entered 60 Mio ECU in the 1993 budget. 3.27. The objective of the social measures (1993-1995) for the steel sector is, of course, social,  but it is also linked to industrial policy, in that the measures are required to accompany a  programme for the reduction of production capacity. By the end of 1994, 146 Mio ECU had already  been granted for 43 969 workers. In 1993, when eligible aid applications outstripped the 60 Mio ECU  provided for in the budget, the Commission carried over the surplus applications to the 1994  budget, so as to avoid making across-the-board cuts. Due to this carry-over from 1993, there was  also a slight surplus in 1994, which was carried forward to the 1995 budget. According to recent  Commission estimates, the rest of the 1995 budget should be sufficient to cover the applications  that are expected this year. The ECSC Consultative Committee is, however, convinced that the 240  Mio ECU for the social measures will prove inadequate, in view of the extent of the job losses that  are expected after 1995 (28). 3.28. As regards the industrial objective of restructuring the steel industry, the Commission drew  up a final assessment (29) in October 1994, in which it concluded that 'the target of a minimum  level of capacity reductions of 19 MT/a has not been achieved' and 'there is no longer any reason  to maintain the bulk of the flanking measures'. In consequence it did not propose to increase the  budgetary allocation beyond the 240 Mio ECU originally earmarked. It is difficult to establish how  the social support measures have affected the results of restructuring in the steel industry. It is  not clear whether the situation would have improved had the amounts been larger. Conversely, the  level of reduction achieved might have been lower had less social support been available. The  answer must be sought at the level of individual undertakings and their decisions as to whether, in  the light of numerous parameters, production capacity should be shut down or reduced. Effectiveness of various standard situations3.29. For ease of evaluation, the standard  situations can be grouped into two categories: those which help workers to find new work and those  which may be regarded as closer to a form of compensation for workers who agree to leave their  employment. 3.30. The first category includes vocational training, external redeployment (including aid for  enterprise creation) and internal retraining. With the exception of the premiums, the money is not  usually paid to workers; instead it is used to provide them with additional skills to enable them  to find new employment, or to help them create their own jobs by providing them with abundant  advice and assistance. Although the enterprise creation aid has remained relatively marginal and is  by nature limited, vocational training has been used extensively, sometimes in combination with  other standard situations (unemployment, external redeployment or internal retraining). Assessing  the actual effectiveness of vocational training is often difficult, because it requires some form  of follow-up in the interval between the training and the future employment of the person  concerned. This rarely happens. However, the positive nature of the aid measures is becoming  evident, in line with the objectives of both the European Social Fund (ESF), in which they have  been included since 1 January 1995, and the White Paper on growth, competitiveness and employment. 3.31. The second category comprises the remaining standard situations, which are, essentially,  early retirement and unemployment. It is not the intention of this report to question the worth of  measures that have proved to be very effective as a means of achieving a consensus on redundancies.  They do, however, have their limitations and, in any case, there are differences between them and  the ESF objectives which aim to sustain employment. 3.32. In the case of early retirement in particular, the term 'redeployment' is itself incorrect,  since early retirement concerns workers who are finally leaving the labour market. The minimum age  for early retirement varies from one Member State to another, ranging from 48 (in Portugal) to 57.5  (in the Netherlands). Sometimes it is replaced by a seniority requirement (e.g. 20 years for  Belgian miners), so that, on occasion, people who are still relatively young may find themselves  out of work, which can pose economic and social problems. It is a measure which is very expensive  for the Member States. Lastly, it causes serious personnel problems, especially in steel  undertakings, because the people who qualify for early retirement are often the most experienced  workers. To sum up, early retirement is undoubtedly the lesser evil for people who have been  declared redundant, but it has many drawbacks. This is the standard situation that is by far the  most frequently used. It will be less so in future, because of the decline in the number of workers  who meet the requisite conditions of age or seniority. Regularity audit3.33. Various on-the-spot audits by Court officials in the main beneficiary  Member States did not reveal any irregularities. In the area of redeployment aid, the risk of  irregularity, whether deliberate or not, is relatively limited, for the three reasons set out  below. 3.34. Firstly - the main reason - the fact that the Member States pay a special contribution that  is at least equivalent to that of the ECSC (and, in reality, is often much higher) is an incentive  for them to apply their own controls. This was how one case of presumed fraud was discovered in a  Member State recently. 3.35. The expenditure co-financed by the ECSC (for early retirement, unemployment, etc.) is  manifold and varied. On the whole, however, the justification for it is relatively simple to  verify, with the exception of vocational training expenditure. 3.36. Various Commission departments check the industrial eligibility aspect (the reality of the  economic or technical environment that led enterprises to make staff cuts) and the number of  workers eligible. The departments in question have a good knowledge of the coal and steel sectors,  which enables them to cross-check the information supplied with aid applications. Application of the bilateral conventions3.37. The bilateral conventions were drafted out of a  desire to harmonize aid among the Member States while taking account of the individual  characteristics of national social security legislation. Nevertheless some clauses are still  specific to each country (for example, the age and seniority requirements for early retirement).  Moreover, the actual content of certain terms varies from one Member State to another (e.g. the  'previous salary' used to calculate the ECSC contribution may be the average for the previous  three, six or 12 months or a set salary per sector or per enterprise, etc.). 3.38. This diversity is accompanied by a complexity which sometimes makes the bilateral conventions  difficult to implement. Some administrations are not always fully conversant with the conventions,  even several years after they took effect. Sometimes they do not request all the aid to which they  should be entitled, either because of ignorance, or because the necessary management effort is  considered too onerous and too expensive in relation to the amount that would be received. The  Commission should therefore provide them with more explanations and, possibly, technical  assistance. For example, one Member State's applications for external redeployment aid were found  to have been undervalued for many years, because the amounts applied for had been badly calculated.  The State in question was receiving such a small amount for this standard situation that it was  considering abandoning it. Another Member State continued to apply rules that had appeared in  previous agreements, but were no longer included in the new conventions. These problems did not  lead to significant wrong payments by the ECSC, because the pecuniary impact was limited by the  ceilings applied. The situation should, however, be rectified. Functioning of the management unit at the Commission3.39. The supporting documents submitted  with aid applications by national administrations vary between Member States and are often  inadequate. The officials concerned are obliged to ask for further information, which often  requires numerous telephone calls and an increased amount of correspondence. Standardizing the  information required from Member States would speed up and simplify the processing of applications,  and thus reduce the risk of error. Moreover, files would be more readily understood by those who  might need to consult them for information and audit purposes, even though they did not compile  them. 3.40. The Commission management unit should make other checks on payments, which means that it must  hold the necessary documents. The problem of obtaining the documents that should accompany aid  applications occurs again at the level of requests for payment. In addition, Article 13 (3) of the  bilateral conventions, which specifies the documents to be submitted with requests for payment,  stipulates that 'the Commission shall be given access to the necessary documents proving that the  payments relating to each programme have been made; the said documents shall include identification  of workers having qualified for such payments and justification of their entitlement to ECSC aid'.  In reality the Commission does not always ask for this documentation to be made available. However,  a simple review of a suitable listing could make it possible to detect simple factors such as the  absence of the necessary seniority or the special contribution from the Member State. 3.41. The absence of some checks is partly due to lack of time and staff; it is also explained, and  to some extent justified, by the checks carried out by national administrations. The latter apply  the criteria and ceilings specified in the bilateral conventions in order to filter, and often  calculate, the commitments and payments for which they are applying to the ECSC. However, if the  Court is to rely on checks by third parties, it must have information concerning their systems and  must be able to audit them. On this point, as on many others, it is not possible to generalize for  all the Member States, but the information concerning these national systems is often inadequate.  This shortcoming can be attributed, in particular, to recent staff changes and failure to pass on  information. In order to redress the situation, a permanent file should be compiled for each Member  State. It should contain a description of the national procedures (which are often very complex),  any special characteristics, the strong points and, above all, the weaknesses for which the  Commission must compensate by means of its own controls. It should also specify the situations  where the eligibility criteria for State aid are less restrictive than the criteria for Community  aid, in which case national administrations could attach less importance to the controls on  Community aid. 3.42. The management unit for redeployment aid carries out on-the-spot audits of the  administrations and enterprises concerned. The individual files that are audited on these occasions  should be selected by the auditor systematically and independently. That is not always the case.  The audit visits usually result in interesting reports. The Court was unable to obtain a list of  all the audits carried out since 1989, because the information is not centralized within the unit.  In consequence, it was possible to consult only a few reports in certain files. It would be  preferable if there were a full and more systematic filing system for this aspect. Furthermore, the  Court is not systematically advised of the unit's mission programme. 3.43. The transactions concerning redeployment aid are recorded in two systems: the general  accounts of Directorate-General XIX, which centralize all the transactions concerning the ECSC  operating budget; and an internal accounting system within the management unit for this form of  aid. The first is the official accounting system. It is this system which generates the figures  that are included in the ECSC's financial statements. Its purpose is to enable the Financial  Controller to check that the balance of commitments is sufficient to cover the payments in  question. The second system is used by the staff responsible for management of commitments and  payments and gives them direct access to the system, so that they can consult account balances at  any time. 3.44. The management unit's accounts are no longer up-to-date and, therefore, no longer reliable.  This statement can be modified for certain accounts, but, generally speaking, the balances produced  by this system should be reconciled regularly with those from DG XIX's system. This was not done in  1994. One of the reasons given to explain this problem was that the official who was most familiar  with the system had left the service. This shows that there is a problem with familiarization. Conclusion3.45. The various forms of aid for the redeployment of ECSC workers constitute a  measure that has multiple objectives (social, regional, industrial). As regards the primary  objective of providing a satisfactory level of welfare benefits for workers who lose their jobs in  the coal and steel sectors, the effectiveness of the aid in question is satisfactory. Several  hundred thousand jobs have, in fact, been eliminated with only limited social conflict. On the  other hand, the restructuring objectives for the steel industry (and the capacity reduction  objective in particular) have not been achieved, and it is difficult to evaluate the impact of the  social measures in this sector. Moreover, presentation of the results of the social measures for  the coal sector is confined to their primary impact - the social impact - and does not cover  regional aspect. 3.46. The ECSC's suspension of the aid measures for vocational training and for enterprise creation  has enabled it to focus its resources on the measures which are still funded by it. In future,  other measures, and more especially those which are designed to encourage workers' geographical and  vocational mobility, could also be co-financed by the European Social Fund, insofar as their aim is  to sustain employment. On the other hand, the reasoning behind the early retirement and redundancy  aid measures is completely different, so that they could not, therefore, be replaced by any other  general budget measure, as the legislation stands at present. 3.47. The bilateral conventions that have been in force since 1989 have improved the redeployment  aid measures substantially, but they have also made them much more complex. This calls for  increased vigilance in the application of them and the national administrations concerned also  require more assistance. 3.48. During its audits in the Member States, the Court did not detect any problems that could have  a significant impact on ECSC payments. The involvement of national administrations whose  contribution is often higher than that of the Commission provides an additional safeguard as  regards the controls applied. 3.49. At Commission level, a number of operational problems were noted in the management unit. The  Commission has already adopted measures for remedying several of them. The measures mentioned in  paragraphs 3.39 to 3.44 should be adopted as soon as possible, in order to speed up the processing  of applications, reduce the risk of error, extend the controls based on the documents received and  establish files that can be consulted more easily. Moreover, improved working methods would free  time for on-the-spot audits and the preparation of reports on the redeployment measures. This report was adoptedby the Court of Auditors in Luxembourg at the Court meeting of 25-26  October 1995. For the Court of AuditorsA. J. MIDDELHOEKPresident(1) OJ C 122/66, 9. 5.  1988. (2) Court of Auditors' annual report concerning the ECSC for the financial year 1993, paragraph  1.4, OJ C 346, 7. 12. 1994.(3) Council Directive of 18 December 1989 on a solvency ratio for credit institutions, OJ L 386,  30. 12. 1989, p. 14. (4) Council Directive 92/121/EEC of 21 December 1992 on the monitoring and control of large  exposures of credit institutions, OJ L 29, 5. 2. 1993, p. 1. (5) Paragraphs 1.23 to 1.25 of the Report (Annex to the ECSC annual report 1992) on the accounting  and financial management of the ECSC. (6) See note 5.1 to the ECSC financial statements at 31 December 1994: specific value adjustment on  loans (24 755 428 ECU) = non-specific value adjustment (22 Mio ECU) + specific value adjustments (2  755 428 ECU). (7) See ECSC financial statements at 31 December 1994: specific value adjustments on loans (2 755  428 ECU, note 5.1) + specific value adjustment for payments due and not received (57 716 211 ECU,  note 8). (8) Paragraph 1.13 of the Court of Auditors' report on the ECSC (financial year 1993), OJ C 346, 7.  12. 1994. (9) Paragraphs 1.9 and 1.10 of the Court of Auditors' 1993 report on the ECSC, OJ C 346, 7. 12.  1994. (10) See Report by the Court (Annex to ECSC annual report 1990) on the accounting and financial  management of the ECSC, paragraphs 5.21 to 5.24. (11) Information supplementary to the Court's annual report concerning the ECSC financial  statements for the year 1991, section 22. (12) Paragraph 2.36 of the Court of Auditors' 1993 ECSC report, OJ C 346, 7. 12. 1994. (13) Report of the Court of Auditors of the European Communities on the financial statements of the  European Coal and Steel Community at 31 December 1994, OJ C 244, 21 September 1995, p. 10. (14) Written procedure E/1679/89 concerning the conditions for the implementation of Article 56(1)c  of the ECSC Treaty in the Coal Sector. (15) OJ C 178, 30. 6. 1994, p. 21. (16) Council Regulation (EEC) No 2084/93 amending Regulation No 4255/88 laying down provisions for  implementing Regulation (EEC) No 2052/88 as regards the European Social Fund, OJ L 193, 31. 7.  1993, p. 39. (17) OJ C 20, 27. 1. 1990, p. 3. (18) OJ C 185, 26. 7. 1990, p. 18. (19) OJ C 180, 1. 7. 1994, p. 26. (20) OJ L 193, 31. 7. 1993, pp. 24, 36. (21) OJ L 329, 30. 12. 1993. (22) OJ C 108, 16. 4. 1994, p. 3. (23) OJ C 178, 30. 6. 1994, p. 21. (24) OJ C 146, 26. 5. 1993, p. 5. (25) Report (Annex to the 1989 ECSC annual report) concerning the accounting and financial  management of the ECSC, paragraph 2.100. (26) 1990 report on the activities of the European Coal and Steel Community readaptation aid,  SEC(91) 2394 final. (27) Towards greater competitiveness in the steel industry: the need for further restructuring,  SEC(92) 2160 final. (28) Resolution of the Consultative Committee of the ECSC, adopted at the 318th session of 16  December 1994, OJ C 40, 17. 2. 1995, p. 2. (29) Restructuring the Community steel industry: final assessment and conclusions, COM(94) 466  final. THE COMMISSION'S REPLIES TO THE COURT'S OBSERVATIONS ON THE FINANCIAL YEAR 1994 (ECSC)  CHAPTER 1 OBSERVATIONS CONCERNING THE ACCOUNTING The ECSC's solvency Risk spreading 1.5. As  a matter of principle, the Commission has always complied with the directives on credit  institutions even if, from the strictly legal standpoint, they do not apply to the ECSC, because of  its statutes and the special character of its activities. On the matter of risk spreading, the Commission would remind the Court that in 1992 it brought out  a manual of procedures for monitoring overall internal risk in the ECSC. This manual takes account  of the ECSC's peculiarities (its Treaty-dictated concentration on particular sectors, the political  background to certain special operations and so on) and came out too early to incorporate the  principles of Directive 92/121/EEC, which did not come into force until 1 January 1994. The Commission accepts that the Court's arguments are valid, but before it can contemplate adopting  a new approach to the handling of large risks it needs some additional information, for example: - the effect of applying the directive on all the commitments which flow from the implementation of  the Decision of 22 June 1994 on the ECSC's borrowing and lending activity; - the advisability of altering the level of the solvency ratio referred to in paragraph 1.4, in  view of the imminent expiry of the ECSC Treaty. The Commission hopes, as far as possible, to be able to apply the results of this analysis before  the financial statements for 1995 are produced. Value adjustments 1.6. On 31 December 1994 the Commission decided to hold the solvency ratio at  the same level as in the preceding year, primarily because of the improving economic situation in  the steel industry in 1994 and the strengthened position of a number of ECSC debtors. To achieve  this, and having regard to the amount of own funds taken as the basis for calculating the solvency  ratio, it could have reduced the non-specific value adjustment or the guarantee fund. It preferred  to cut the non-specific value adjustment by ECU 28 million rather than touch the guarantee fund,  which is equivalent to the ECSC's capital. At all events, the non-specific value adjustment comes to 1.7 % of debts not backed by first-class  guarantees, which, for the reasons stated above, was regarded as adequate. Changes in application of ECSC funds and budgetary resources Changes in ECSC resources 1.11.  The recovery in the bond markets in the first half of 1995 enabled a sizeable proportion of the  value adjustment on bonds and other fixed-interest securities made on 31 December 1994 to be taken  back on 30 June 1995 (ECU 38 million out of ECU 70 million). Other items Tangible assets 1.16. On 11 June 1992 the Commission took a decision specifying the  framework within which the ECSC acquires property for the EEC. This decision, which merely  formalized existing practice, laid down that the EEC would pay the ECSC rent calculated so as to  guarantee an income on the invested capital equal to that achieved by investing the funds on the  market. The ECSC continues to own the property until the last payment has been made, when ownership  is transferred to the EEC. In the case of the building in Paris, which was acquired in 1958, the  procedure was different in that ownership was split between the three Communities, which at the  time were separate entities. The object of the exercise was the same, however, the agreement being  that the Institutions renting office space and garages in the building paid a rent calculated in  such a way as to write off the premises, pay interest on the tied-up capital and make a flat-rate  contribution to the fixed and variable running costs. The point, in other words, was to secure a  proper return on the money the ECSC had invested. When the building was paid for in full and the  ECSC's investment had been paid off, the Commission was able to transfer ownership to the EEC  pursuant to the 1992 decision. Recovery of subsidies 1.17. Regarding the subsidies paid to two British mines which were closed  at the instance of the British Government after the investment schemes had been carried out, the  Commission's Legal Service and an independent lawyers' office have confirmed that the subsidies  cannot be recovered under the terms of the contracts. Closure timetable 1.18. The late presentation of the ECSC accounts was due to an unusual  combination of circumstances. The Commission has taken steps to ensure that it does not happen  again. Conclusion 1.19.-1.20. The Court of Auditors repeats the criticisms already made in paragraphs  1.5, 1.6 and 1.11 and answered by the Commission. Regarding risk spreading (paragraph 1.5.), before it considers adopting a new approach to dealing  with large risks, the Commission believes that a certain amount of additional information is  needed. As far as possible the Commission hopes to be able to apply the results of this analysis before the  financial statements for 1995 are produced. Regarding the non-specific value adjustment (paragraph 1.6.), the Commission decided on 31 December  1994 to hold the solvency ratio at the same level as in the preceding year. To achieve this, it  preferred to cut the non-specific value adjustment by ECU 28 million rather than touch the  guarantee fund, which is equivalent to the ECSC's capital. Regarding the changes in resources (paragraph 1.11.), the recovery in the bond markets in the first  half of 1995 enabled a sizeable proportion of the value adjustment on bonds and other  fixed-interest securities made on 31 December 1994 to be taken back on 30 June 1995 (ECU 38 million  out of ECU 70 million). CHAPTER 3 REDEPLOYMENT AID Effectiveness of ECSC redeployment aid 3.18. The information in the  reports is general and is particularly suited to publication at intervals of several years. The  1993 report contained a wider range of information. The plan for the next one (coming out in 1996)  will be based on that and will include information about 1994 and 1995, plus a paper setting the  steel industry social measures in their proper perspective, against the background of the results  of the Community programme of steel plant closures. Thereafter the Commission proposes to bring out  this type of report every two years. 3.19. Aid given under Article 56 of the ECSC Treaty can certainly be used for one or other  secondary purpose, but the social objective is still, of course, paramount. The priority for this  type of aid, whether traditional aid or a combination of it and supplementary programmes, can be  seen as being to achieve an individual objective, i.e. to provide workers who lose their jobs with  a decent level of social protection or help them find new jobs; on a wider stage, it also helps to  cut down industrial disputes by making it easier to achieve consensus on the need for  restructuring. Effectiveness of traditional aid 3.23. It is indeed difficult to imagine what the effects of  reducing ECSC aid on workers would be, when situations vary so much between Member States. In the  case of Spain, at any rate, even if there are similar social security measures for workers in a  number of industries in difficulty, the amount of aid is not necessarily the same in each one. Effectiveness of the Rechar programme (1990-1993) 3.25. Any indirect contribution which  redeployment aid, either traditional or additional, may have made to assisting economic activity in  mining areas is impossible to identify in isolation, especially since a great deal of such aid was  for early retirement and its contribution to assisting economic activity was in the form of support  for individual living standards. Effectiveness of the social measures (steel) 1993-1995 3.27. The social measures for the steel  sector expire at the end of 1995. Since expected job losses after 1995, whether due to production  capacity cuts or not, will in any case cease to be eligible, the ECU 240 million allocation will  therefore still be adequate. Effectiveness of various standard situations 3.30. An implementation report including a summary  assessment of the results of the programme receiving aid is generally sent in with applications for  payment of aid committed. Application of the bilateral conventions 3.37. At the meeting on 26 September 1991 the Commission  and the national government departments responsible for aid under Article 56 of the ECSC Treaty  agreed on a way of calculating the previous salary used to calculate the ECSC contribution. The  method in question is based on a uniform definition of salary in terms of its components and allows  for national, not to say local, practice in relation to the transmission of company data. 3.38. The Commission has regular and frequent exchanges with the national administrations  concerned, at the annual meetings with all the Member States, on official joint committees, during  audits and through many direct contacts. The Commission is also at the moment making an extra effort to simplify and harmonize the system,  which should prevent any further occurrence of the types of anomalies referred to in the Court's  report. Management of aid by the Commission 3.39. The standardization the Court advocates is being  carried out. A form to be sent out with all aid applications from 1996 onwards has been produced.  Some of the Member States have already started attaching it to their official applications in  1995. 3.40. Here, too, standardization is under way. A standard form to be sent in with every application  for payment has been sent to national administrations. It contains all the data specified in the  Court's suggested listing. 3.41. The Commission encourages mobility among its staff. Unfortunately, this always means that  there is a gap between the departure of one official and his replacement by another, which rules  out a direct handing on of experience acquired on the job. For an individual Member State, however,  as responsibility for aid management is shared between two people, one of them responsible for  making awards and the other for making payments, know-how about national procedures and situations  can in most cases be passed on via the other member of the team. Even so, the department will make  sure that there is actually a mechanism for passing on knowledge about particular Member States'  systems, and will incorporate the Court's suggestion. 3.42. On-the-spot audits serve a number of purposes: (1) to carry out direct checks, possibly on a  sample basis, to find out whether information is correct, particularly as regards workers'  eligibility, and supporting documents are valid; (2) to widen the Commission's knowledge of the  sector; (3) to exchange practical information, especially about procedure, with national  administrations. In future the Commission will routinely send the Court of Auditors its audit  reports and audit programmes. As regards preparation of the audits, now that it is becoming general  practice to notify Member States of all the documentation they need to have ready and to select  individual files from the sample in advance, there should be improvements. 3.44. The data processing system in the management unit is being redesigned, particularly as  regards the data base for day-to-day monitoring of payments and cancellations. It would be  difficult to carry out an accounts reconciliation exercise as long as the system is not  operational, which it should be in autumn. Conclusion 3.45. Even supposing the supplementary programmes, besides their primary objective,  which is clearly social, had some other, secondary objective relating to a particular Commission  policy, their impact in that respect, basically because it would by its very nature be marginal,  would be impossible to separate out from the impact of other measures implemented as part of that  policy. 3.49. Some of the measures the Court of Auditors suggests are already being carried out or will be  shortly. The expected return to stable staffing levels should make it easier for the management  unit to achieve this.