Proposal for a COUNCIL REGULATION (EC) amending Council Regulation (EC) No 2965/94 of 28 November 1994 setting up a Translation Centre for bodies of the European Union
Date: 1995-04-27
Institutions: European Commission
Subjects: Community body, board of directors, budget financing, interinstitutional cooperation (EU), translation

COMMISSION  OF THE EUROPEAN  COMMUNITIES 

Brussels,  27.04.1995 
COM(95)0125  final 

95/0099  (CNS) 

Proposal  for a 

COUNCIL REGULATION (EC) 

amending Council Regulation  (EC) No 2965/94  of 28 November  1994 setting  up a 
Translation  Centre for bodies of  the European  Union 

(presented by the Commission) 

Explanatory  memorandum 

The  new  Commission  which  took  office  in  January  1995  is  aware  of  the  need  to 
strengthen  cooperation  in the administrative  domain among the institutions  and bodies 
of  the  Union,  in  order  to  rationalise  working  methods  and  achieve  joint  overall 
economies in various sectors.  A simple, undogmatic approach adapted to each situation 
is needed. 

In the area of translation the Commission intends, as shown in the Declaration  which it 
attached  to the Regulation  setting  up the Translation  Centre and taking  account  of the 
opinion  delivered  by the European  Parliament  on  the Translation  Centre,  to  introduce 
certain mechanisms designed to increase collaboration among the institutions,  including 
the Translation  Centre. 

The European Parliament has, moreover,  made the unblocking of 210 new posts entered 
in the reserve dependent, inter alia, on the presentation of proposals for the modification 
of the Regulation in this respect. 

It is  therefore  necessary  to create  a  "bridge" between  the Translation  Centre  and this 
inter-institutional collaboration,  and for this reason the Commission proposes  to amend 
the Regulation setting up the Translation  Centre by expanding the scope of  Article 2 of 
the Regulation.  The Commission thus proposes to add a new paragraph  stipulating that 
the institutions  and bodies  of  the Union  which already  have a translation  service  may 
have  access  to  the  services  of  the  Centre  on  a reciprocal  basis.  This  will  allow  the 
Centre  and  the other  translation  services,  inter  alia,  to  help  each  other  to  cope  with 
excessive  workloads  at  appropriate  moments,  and  to  work  together  rationally,  for 
example  with  respect  to  very  specialised  documents  and  rarely  used  language 
combinations.  In order to avoid misunderstandings as to the scope of this new paragraph 
it  is  necessary  to  propose  replacing  the  word  "bodies"  in  the  existing  text  of  the 
Regulation by the words  "agencies and offices". 

The arrangements to be agreed between the parties may also include the invoicing to the 
institutions and bodies of the price of the translations produced by the Centre; this price 
would, of course,  also include a cost factor for administration. 

Proposai  for a Council Regulation  (EC) 

95/  OO99<CNS) 

amending  Council  Regulation  (EC)  No 2965/94 of  28 November  1994 setting  up a 
Translation  Centre  for  bodies of  the European  Union 

THE  COUNCIL  OF THE  EUROPEAN  UNION, 

Having- regard  to  the Treaty  establishing  the  European  Community,  and  in  particular 
Article 235 thereof, 

Having regard  to the proposal  from  the  Commission, 

Having regard  to the opinion  of the European  Parliament, 

Whereas  it  is  necessary  to  strengthen  the  administrative  collaboration  between-the 
institutions and  bodies of  the Union  with  a  view  to rationalising  working  methods  and 
making overall  savings; 

Whereas translation constitutes one of the sectors of activity where such  interinstitutional 
collaboration  can be  strengthened; 

Whereas  the Translation  Centre set up by Council Regulation  (EC) No 2965/94'  should 
form  an  integral  part of  such  interinstitutional  collaboration  in  the translation  domain; 

Whereas  it  is  therefore  necessary  to  extend  the  scope  of  the  services  provided  by  the 
Centre  to  enable  those  institutions  and  bodies  of  the  Union  which  already  have  a 
translation  service  to have access  to the Centre's  services; 

Whereas,  in order  to avoid  any confusion  over  the broader  scope of  the Regulation,  it 
is necessary  to replace,  in  the earlier  text of  the Regulation,  the word  "bodies"  by  the 
term  "agencies and offices"  wherever  necessary; 

Whereas the Treaty dees not provide specific  powers of action  for  the adoption  of this 
Regulation, other than those contained in Article 235, 

HAS ADOPTED THIS REGULATION: 

Ql  L 314,  7  December  1994, p. 1 

3 

CHAPTER  ONE 

Amendment to Council  Regulation  (EC) No 2965/94 of 28 November  1994 setting 
up a Translation  Centre  for the bodies of the European  Union 

1. Article 2(T) is amended  as  follows: 

Article 1 

1. The  Centre  shall  provide  the necessary  translation  services  for  the operation  of  the 

following  agencies and  offices: 

-  the European  Environment  Agency; 
-  the European  Training  Foundation; 
-  the European  Monitoring  Centre  for  Drugs  and  Drug  Addiction; 
-  the European  Agency  for  the Evaluation  of  Medical  Products; 
-  the Agency  for  Health  and  Safety  at  Work; 
-  the  Office  for  Harmonization  in  the  Internal  Market  (trademarks,  designs  and 

models); 

-  the European  Police Office  (Europol)  and  the European  Drugs  Unit. 

The  Centre  and  each  of  the  agencies  and  offices  mentioned  above  shall  make 
arrangements* covering  the ways in  which  they  will  cooperate. 

2.  Article  2(2)  is amended  as  follows: 

2. Agencies and offices  set up by the Council other than those referred  to in paragraph  1 
may have access to the services of the Centre on the basis of arrangements  to be agreed 

.with  the Centre. 

3.  A new Article 2(3)  is inserted  as  follows: 

3.  The  institutions  and  bodies  of  the  Uniçyî  which  already  have  their  own  translation 
service  may  have  access  to  the'services  of  the  Centre  on  a  reciprocal  basis,  to  be 
determined  in accordance  witfviarrangements  to be agreed  between  the parties. 

Article 2 

1.  Article 4H)  is amended  as  follows: 

1. The  Centre  shall  have a Management  Board  consisting  of: 

(a)  a  representative  from  each  of  the agencies  and  offices  listed  in  Article  2(1);  any 
arrangement  referred  to in Article 2(2) may envisage a representation  of the agency 
or office  party  to that  arrangement; 

(b)  a representative  from  each  of  the Member  States of  the European  Union; and 

(c)  two representatives  from  the  Commission. 

1.  Article  KX2Ï is amended as follows: 

AûkkJ 

2.(a)  The revenue and expenditure shown in the Centre's budget shall  be in balance. 

(b)  Subject to the provision set out in subparagraph (c) concerning the start-up period, 
the  revenue  shall  come  from  the  payments  made  by  the  agencies  and  offices 
serviced by the Centre in return for work performed  by it. 

(c)  In the start-up period,  which shall not exceed  three budgetary exercises: 

-  the offices  and agencies  serviced  by  the Centre  shall  contribute  a  lump sum 
contribution  which  will  be  a  percentage  of  their  budget,  based  on  the  best 
possible information,  and which will be adapted in the light of the actual work 
performed; 

-  *  contribution  may  be  made  from  the  general  budget  of  the  European 

Communities to the Centre to ensure its operation. 

1.  Article  11(1) is amended as follows: 

Article 4 

1.  Before  the review  provided  for  in  Article  19,  any  agency  or  office  referred  to in 
Article 2(1) which is experiencing particular difficulties in connection with the provision 
of services by the Centre may approach the Centre in order to seek the most appropriate,, 
solutions to those  difficulties. 

2.  Article  11(2) is amended as follows: 

2.  If it proves impossible to arrive at such solutions within three months, the agency or 
office  in question  may send a duly substantiated communication  to the Commission,  so 
that  the  Commission  can  take  the  necessary  measures  and,  if  appropriate,  organize, 
under the auspices  of  the Centre and with  its assistance,  more  systematic  recourse  to 
third parties for translation  of the documents concerned. 

1.  Article  13(2) is amended as follows: 

Article 5 

2.  The  Management  Board  shall  adopt the statement  of  estimates  accompanied  by the 
establishment  plan and shall  transmit them  immediately  to the Commission,  which on 
that  basis  shall  establish  the  estimates  corresponding  to  the  subsidies  granted  to  the 
agencies and offices  listed  in Article  2  in the preliminary  draft  budget  which  it  places 
before  the Council  pursuant  to Article 203 of  the Treaty. 

2.  Article  13(3) is amended as follows: 

3.  The Management  Board  shall adopt the Centre's  budget before  the beginning  of the 
financial  year,  adjusting  it where  necessary  to the payments  made by  the agencies and 
offices  mentioned  in  Article 2. 

CHAPTER  II 

Final  provisions 

Article  6 

This Regulation  shall enter into force on the seventh day following  its publication  in the 
Official  Journal  of  the European  Communities. 

This  Regulation  shall  be  binding  in  its  entirety  and  directly  applicable  in  all  Member 
States. 

Done at Brussels, 

For  the Council 
The  President 

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ISSN 0254-1475 

COM(95) 125 final 

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