text:
 COMISIÓN DE LAS COMUNIDADES EUROPEAS
 Bruselas, 30.07.2004
 COM(2004) 530 final
 2004/0180 (CNS)
 Propuesta de
 DECISIÓN DEL CONSEJO
 por la que se autoriza a los Estados miembros para ratificar, en interés de la Comunidad
 Europea, el Convenio de la Organización Internacional del Trabajo sobre los
 documentos de identidad de la gente de mar (Convenio no 185)
 (presentada por la Comisión)
 ES ES
 ---pagebreak--- EXPOSICIÓN DE MOTIVOS
 Objetivo
 1. El Convenio n° 185 de la Organización Internacional del Trabajo (denominada en lo
 sucesivo la OTI) sobre los documentos de identidad de la gente de mar (revisado)
 (denominado en lo sucesivo el Convenio) se aprobó el 19 de junio de 2003 en el
 marco de la Conferencia General de la OIT, convocada en Ginebra por el Consejo de
 Administración de la Oficina Internacional del Trabajo reunido en su nonagésima
 primera sesión.
 2. El objetivo final del Convenio es mejorar el sistema de identificación de la gente de
 mar, que es un elemento necesario para garantizar el equilibrio entre la seguridad del
 sector marítimo y el fomento de unas condiciones de vida y trabajo adecuadas para la
 gente de mar.
 3. A fin de lograr estos objetivos, el Convenio establece determinadas normas en
 materia de visado para la bajada a tierra de los marinos. Asimismo, el Convenio hace
 referencia a la entrada de la gente de mar en el territorio de los Estados miembros, en
 particular en caso de tránsito, reembarco o repatriación. Ahora bien, de conformidad
 con el Título IV del Tratado constitutivo de la Comunidad Europea (denominado en
 lo sucesivo el Tratado), la competencia en materia de visados es una competencia
 comunitaria que ya ha sido ejercida.
 4. En este contexto y con el fin de garantizar la división de competencias establecida en
 el Tratado, la Comisión propone en el presente documento que el Consejo autorice a
 los Estados miembros sujetos a las normas comunitarias sobre visados a ratificar el
 Convenio en interés de la Comunidad.
 El Convenio n° 185 de la OIT sobre los documentos de identidad de la gente de mar
 5. El Convenio responde al mandato fundamental de la OIT, que es fomentar unas
 condiciones de vida y trabajo adecuadas para la gente de mar, y considera que,
 debido a la índole mundial de la industria del transporte marítimo, la gente de mar
 necesita una protección especial.
 6. El Convenio pretende dotar de seguridad al documento de identidad de la gente de
 mar para garantizar un equilibrio importante entre, por una parte, el refuerzo de la
 seguridad del transporte marítimo y, por otra, la simplificación de las condiciones de
 escala de los marinos en países de los que no sean nacionales.
 7. En este contexto, el Convenio establece un sistema más seguro de identificación de
 la gente de mar mediante la inclusión de datos biométricos; por ello, las medidas de
 flexibilidad que establece el Convenio no van en detrimento de la seguridad.
 8. El Convenio reconoce los principios consagrados en el Convenio sobre los
 documentos de identidad de la gente de mar de 1958, en lo que respecta a la
 facilitación de la entrada de la gente de mar al territorio de los Estados miembros a
 efectos del permiso para bajar a tierra, del tránsito, del reembarco en otro buque o de
 la repatriación.
 ES 2 ES
 ---pagebreak--- 9. Este sistema se basa en el hecho de que la gente de mar trabaja y vive en buques
 dedicados al comercio internacional, y en que el acceso a las instalaciones de tierra y
 el permiso para bajar a tierra son elementos decisivos para el bienestar general de la
 gente de mar que también contribuyen a lograr las mejores condiciones de seguridad
 en la navegación marítima.
 10. En este contexto, el Convenio establece determinadas normas en materia de visados
 para la bajada a tierra de los marinos. Así, el apartado 6 del artículo 6 del Convenio
 revisado establece que “No se subordinará el disfrute del permiso de los marinos para
 bajar a tierra a que éstos sean titulares de un visado. Todo Miembro que no esté en
 condiciones de cumplir cabalmente este requisito velará por que en su legislación o
 su práctica se prevean disposiciones que sean esencialmente equivalentes".
 11. Por otra parte, el apartado 7 del artículo 6 del Convenio se refiere a situaciones de
 tránsito, transferencia y repatriación de la gente de mar al disponer que " Cada
 Miembro para el cual esté en vigor el presente Convenio autorizará igualmente, a la
 mayor brevedad, la entrada en su territorio a los marinos titulares de un documento
 de identidad de la gente de mar válido, así como un pasaporte, cuando la entrada
 tenga por objeto:
 a) el embarco en su buque o el reembarco en otro buque;
 b) el tránsito para embarcarse en su buque en otro país o para su repatriación, o
 cualquier otro fin aprobado por las autoridades del Miembro interesado. [...]”
 12. El Título IV del Tratado "Visados, asilo, inmigración y otras políticas relacionadas
 con la libre circulación de personas" introduce una competencia comunitaria general
 en relación con todos los elementos que constituyen la política de visados, para las
 estancias de corta y larga duración (letra b) del apartado 2 del artículo 62 y apartados
 3 y 4 del artículo 63 del Tratado, respectivamente). En particular, el inciso i) de la
 letra b) del apartado 2 del artículo 62 dispone que las medidas relativas a la lista de
 los terceros países cuyos nacionales tengan la obligación de ser titulares de visado
 para cruzar una frontera exterior y de aquéllos cuyos nacionales estén exentos de esa
 obligación son competencia de la Comunidad Europea.
 13. La Comunidad ya ha ejercido su competencia en esta materia al adoptar el
 Reglamento (CE) del Consejo no 539/2001, de 15 de marzo de 20011, por el que se
 establece la lista de terceros países cuyos nacionales están sometidos a la obligación
 de visado para cruzar las fronteras exteriores y la lista de terceros países cuyos
 nacionales están exentos de esta obligación.
 14. Además, desde su entrada en vigor, el Tratado de Amsterdam ha incorporado el
 acervo de Shengen en el marco de la Unión Europea2. El acervo de Shengen incluye
 1
 DO no L 081 de 21.03.2001, modificado por los Reglamentos (CE) no 2414/2001 del Consejo, de
 7.12.2001, y no 453/2003 de 6 de marzo de 2003.
 2
 Protocolo por el que se integra el acervo de Shengen en el marco de la Unión Europea, adjunto al
 Tratado de la Unión Europea y al Tratado constitutivo de la Comunidad Europea, DOCE C 340 de 10
 de noviembre de 1997.
 ES 3 ES
 ---pagebreak--- disposiciones en materia de política de visado de corta duración que tienen su base
 jurídica en la letra b) del punto 2 del artículo 62 del Tratado3.
 15. En particular, los apartados 6.5.2 y 6.5.4 de la parte II del Manual común de las
 fronteras exteriores4 se refieren, respectivamente, a las condiciones en las que la
 gente de mar puede bajar a tierra y a la entrada en el territorio de los Estados
 miembros de la gente de mar en situación de tránsito, reembarco y repatriación.
 16. De hecho, según la jurisprudencia AETR del Tribunal de Justicia sobre competencias
 exteriores, los Estados miembros ya no son libres para ratificar por propia iniciativa
 el Convenio de la OIT n° 185 sobre los documentos de identidad de la gente de mar,
 ya que las disposiciones de éste sobre la exención de visado en la bajada a tierra de la
 gente de mar y la referencia a las condiciones de entrada de la gente de mar en el
 territorio de los Estados miembros a efectos de tránsito, reembarco o repatriación
 afectan al ejercicio de la competencia comunitaria en este ámbito.
 Propuesta de la Comisión
 17. Teniendo en cuenta las consideraciones anteriores, es conveniente, por una parte,
 mantener la aplicación de las normas comunitarias en materia de visados y, por otra,
 mostrar con firmeza al resto del mundo la importancia que la Comunidad concede a
 este Convenio.
 18. Una solución que conciliara estos dos elementos se ajustaría plenamente al objetivo
 del Convenio, que es facilitar la entrada de la gente de mar en el territorio de los
 Estados miembros sujetos a las normas comunitarias sobre visados, garantizando al
 mismo tiempo la identidad de la gente del mar, y permitiría a estos Estados
 miembros realizar los objetivos del Convenio.
 19. Según las normas de funcionamiento de la OIT, el proceso de firma previo a la
 ratificación que existe en otras organizaciones ha sido sustituido por un
 procedimiento de votación (adoptado en junio por la Conferencia Internacional) que
 equivale a la firma, pero el Convenio aún no ha entrado en vigor. La Comisión no ha
 participado en estas negociaciones, aunque ha asistido como observador. Los Estados
 y los representantes de los patronos y de los trabajadores participan en la negociación
 y en la votación para la aprobación del Convenio. Sólo los Estados pueden adherirse
 a este Convenio.
 3
 Decisión 1999/435/CE del Consejo, de 20 de mayo de 1999, sobre la definición del Acuerdo de
 Shengen a efectos de determinar, de conformidad con las disposiciones pertinentes del Tratado
 constitutivo de la Comunidad Europea y del Tratado sobre la Unión Europea, la base jurídica de cada
 una de las disposiciones o decisiones que constituyen dicho acervo, DOCE L 176, de 10 de julio de
 1999, p. 1, y la Decisión 1999/436/CE del Consejo, de 20 de mayo de 1999, por la que se determina, de
 conformidad con las disposiciones pertinentes del Tratado constitutivo de la Comunidad Europea y del
 Tratado de la Unión Europea, la base jurídica de cada una de las disposiciones o decisiones que
 constituyen el acervo de Schengen, DOCE L 176, de 10 de julio de 1999, p. 17. De conformidad con lo
 dispuesto en el apartado 2 del artículo 1 de la Decisión 1999/435 del Consejo, los textos que
 constituyen el acervo de Schengen han sido publicados (DOCE L 239, de 22 de septiembre de 2000).
 4
 Decisión SCH/Com-ex (99)13, de 28 de abril de 1999, relativa a las versiones definitivas del Manual
 común y de las Instrucciones Consulares Comunes dirigidas a los representantes diplomáticos y
 consulares de carrera (DO L 239 de 22.9.2000, p.317). Una versión actualizada del Manual - a
 excepción de algunos anexos confidenciales – se publicó en el DO C 313 de 16.12.2002, p. 97.
 ES 4 ES
 ---pagebreak--- 20. La Comisión ha tomado nota del voto favorable emitido por los Estados miembros
 que han negociado el Convenio en lo que respecta a su contribución al fomento de
 unas condiciones de trabajo satisfactorias para la gente de mar, así como de la
 necesidad de que entre en vigor a la mayor brevedad.
 21. Habida cuenta de que la competencia en materia de visados es una competencia
 comunitaria, la Comisión propone en el presente documento que el Consejo autorice
 a los Estados miembros sujetos a las normas comunitarias en este ámbito a ratificar
 el Convenio en interés de la Comunidad.
 22. Esta excepción al ejercicio normal de la competencia comunitaria con arreglo al
 artículo 300 del Tratado constitutivo de la Comunidad Europea puede justificarse
 excepcionalmente por el interés que reviste el Convenio para la gente de mar y por la
 necesidad de que su entrada en vigor se produzca lo antes posible. Ahora bien, esta
 decisión debe mantener su carácter excepcional y no puede constituir en modo
 alguno un precedente para el futuro.
 23. Así, la presente Decisión permitirá a los Estados miembros adoptar todas las
 disposiciones necesarias para la ratificación. Además, podrán considerarse
 modalidades de ratificación común que den a conocer al resto del mundo la
 importancia que la Comunidad concede al Convenio.
 24. De conformidad con lo dispuesto en el artículo 4 del Protocolo sobre la posición de
 la Dinamarca, adjunto al Tratado de la Unión Europea y al Tratado constitutivo de la
 Comunidad Europea, este Estado miembro aplica las medidas por las que se
 determinan los terceros países cuyos nacionales necesitan un visado para el paso de
 las fronteras exteriores y las medidas relativas al establecimiento de un modelo
 normalizado de visado. En consecuencia, Dinamarca es destinataria de la presente
 Decisión.
 25. En aplicación del artículo 1 del Protocolo sobre la posición del Reino Unido e
 Irlanda, adjunto al Tratado de la Unión Europea y al Tratado constitutivo de la
 Comunidad Europea, y sin perjuicio de lo dispuesto en el artículo 4 del Protocolo
 anteriormente citado, la presente Decisión no se aplica a Irlanda ni al Reino Unido.
 26. La presente Decisión debe considerarse como un acto de desarrollo del acervo de
 Schengen, tal como se define en el anexo A del Acuerdo firmado el 18 de mayo de
 1999 entre el Consejo, Noruega e Islandia con el fin de asociar estos dos Estados a la
 puesta en práctica, aplicación y desarrollo del acervo de Schengen5.
 5
 DO L 176 de 10.7.1999, p. 35.
 ES 5 ES
 ---pagebreak--- 2004/0180 (CNS)
 Propuesta de
 DECISIÓN DEL CONSEJO
 por la que se autoriza a los Estados miembros para ratificar, en interés de la Comunidad
 Europea, el Convenio de la Organización Internacional del Trabajo sobre los
 documentos de identidad de la gente de mar (Convenio no 185)
 El CONSEJO DE LA UNIÓN EUROPEA,
 Visto el Tratado constitutivo de la Comunidad Europea y, en particular, el inciso i) de la letra
 b) del apartado 2 de su artículo 62, la primera frase del párrafo primero del apartado 2 y el
 párrafo primero del apartado 3 de su artículo 300,
 Vista la propuesta de la Comisión6,
 Visto el dictamen del Parlamento Europeo7,
 Considerando lo siguiente:
 (1) La Comunidad Europea actúa en favor de la creación de un espacio de libertad,
 seguridad y justicia basado, entre otras cosas, en una política común en materia de
 visados.
 (2) El Convenio n° 185 de la Organización Internacional del Trabajo (denominada en lo
 sucesivo la OIT) sobre los documentos de identidad de la gente de mar (revisado) se
 aprobó el 19 de junio de 2003 en el marco de la Conferencia General de la OIT,
 convocada en Ginebra por el Consejo de Administración de la Oficina Internacional
 del Trabajo.
 (3) El Convenio citado aporta una valiosa contribución a la mejora de la seguridad en el
 sector marítimo a nivel internacional y al fomento de unas condiciones de vida y
 trabajo adecuadas para la gente de mar. Por lo tanto, es conveniente que sus
 disposiciones se apliquen a la mayor brevedad.
 (4) Ahora bien, algunos artículos del Convenio entran en el ámbito de competencia
 comunitaria en materia de visados.
 (5) La Comunidad no puede ratificar este Convenio, que sólo puede ser ratificado por los
 Estados miembros que son partes del mismo.
 6
 DO C [... ], [... ], p. [...].
 7
 DO C [... ], [... ], p [... ]
 ES 6 ES
 ---pagebreak--- (6) En consecuencia, el Consejo debería autorizar a los Estados miembros sujetos a las
 normas comunitarias en materia de visados basadas en el inciso i) de la letra b) del
 apartado 2 del artículo 62 del Tratado, a ratificar el Convenio en interés de la
 Comunidad, en las condiciones previstas en la presente Decisión.
 (7) Con arreglo al artículo 1 del Protocolo sobre la posición del Reino Unido e Irlanda,
 adjunto al Tratado de la Unión Europea y al Tratado constitutivo de la Comunidad
 Europea, Irlanda y el Reino Unido no intervienen en la adopción de la presente
 Decisión. En consecuencia, y sin perjuicio de lo dispuesto en el artículo 4 del
 Protocolo anteriormente citado, la presente Decisión no se aplica a Irlanda ni al Reino
 Unido.
 (8) De conformidad con lo dispuesto en el artículo 4 del Protocolo sobre la posición de
 Dinamarca, adjunto al Tratado de la Unión Europea y al Tratado constitutivo de la
 Comunidad Europea, Dinamarca es destinataria de la presente Decisión.
 HA ADOPTADO LA PRESENTE DECISIÓN:
 Artículo 1
 Los Estados miembros estarán autorizados para ratificar el Convenio sobre los documentos de
 identidad de la gente de mar, adoptado el 19 de junio de 2003.
 El texto del Convenio figura adjunto a la presente Decisión.
 Artículo 2
 1. Los Estados miembros adoptarán las medidas necesarias para depositar
 simultáneamente los instrumentos de ratificación del Convenio adjunto ante el
 Director General de la Oficina Internacional de Trabajo antes del 1 de diciembre de
 2005.
 2. Los Estados miembros procederán a un intercambio de información con la Comisión
 en el seno del Consejo, antes de 1 de junio 2005, sobre la fecha en la que prevén que
 concluirán los procedimientos parlamentarios necesarios para la ratificación o la
 adhesión. En función de esta información, se fijarán la fecha y las modalidades de
 depósito simultáneo.
 Artículo 3
 De conformidad con el Tratado constitutivo de la Comunidad Europea, los destinatarios de la
 presente Decisión serán los Estados miembros.
 Hecho en Bruselas, el [... ]
 Por el Consejo
 El Presidente
 [... ]
 ES 7 ES
 ---pagebreak--- ANNEX
 C185 Seafarers' Identity Documents Convention (Revised), 2003
 Convention revising the Seafarers'Identity Documents Convention, 1958 (Note: This
 Convention has not yet come into force: )
 Convention:C185
 Place:Geneva
 Session of the Conference:91
 Date of adoption:19:06:2003
 Subject classification: Seafarers
 Subject: Seafarers
 Status: Up-to-date instrument This Convention was adopted after 1985 and is considered up
 to date.
 The General Conference of the International Labour Organization,
 Having been convened at Geneva by the Governing Body of the International Labour Office,
 and having met in its Ninety-first Session on 3 June 2003, and Mindful of the continuing
 threat to the security of passengers and crews and the safety of ships, to the national interest
 of States and to individuals, and
 Mindful also of the core mandate of the Organization, which is to promote decent conditions
 of work, and
 Considering that, given the global nature of the shipping industry, seafarers need special
 protection, and
 Recognizing the principles embodied in the Seafarers' Identity Documents Convention, 1958,
 concerning the facilitation of entry by seafarers into the territory of Members, for the
 purposes of shore leave, transit, transfer or repatriation, and
 Noting the Convention on the Facilitation of International Maritime Traffic, 1965, as
 amended, of the International Maritime Organization, in particular, Standards 3.44 and 3.45,
 and
 Noting further that United Nations General Assembly Resolution A/RES/57/219 (Protection
 of human rights and fundamental freedoms while countering terrorism) affirms that States
 must ensure that any measure taken to combat terrorism complies with their obligations under
 international law, in particular international human rights, refugee and humanitarian law, and
 Being aware that seafarers work and live on ships involved in international trade and that
 access to shore facilities and shore leave are vital elements of seafarers' general well-being
 and, therefore, to the achievement of safer shipping and cleaner oceans, and
 Being aware also that the ability to go ashore is essential for joining a ship and leaving after
 the agreed period of service, and
 Noting the amendments to the International Convention for the Safety of Life at Sea, 1974, as
 amended, concerning special measures to enhance maritime safety and security, that were
 adopted by the International Maritime Organization Diplomatic Conference on 12 December
 2002, and
 ES 8 ES
 ---pagebreak--- Having decided upon the adoption of certain proposals with regard to the improved security
 of seafarers' identification, which is the seventh item on the agenda of the session, and
 Having decided that these proposals shall take the form of an international Convention
 revising the Seafarers' Identity Documents Convention, 1958,
 adopts this nineteenth day of June of the year two thousand and three, the following
 Convention, which may be cited as the Seafarers' Identity Documents Convention (Revised),
 2003.
 Article 1
 SCOPE
 1. For the purposes of this Convention, the term seafarer means any person who is employed
 or is engaged or works in any capacity on board a vessel, other than a ship of war, ordinarily
 engaged in maritime navigation.
 2. In the event of any doubt whether any categories of persons are to be regarded as seafarers
 for the purpose of this Convention, the question shall be determined in accordance with the
 provisions of this Convention by the competent authority of the State of nationality or
 permanent residence of such persons after consulting with the shipowners' and seafarers'
 organizations concerned.
 3. After consulting the representative organizations of fishing-vessel owners and persons
 working on board fishing vessels, the competent authority may apply the provisions of this
 Convention to commercial maritime fishing.
 Article 2
 ISSUANCE OF SEAFARERS' IDENTITY DOCUMENTS
 1. Each Member for which this Convention is in force shall issue to each of its nationals who
 is a seafarer and makes an application to that effect a seafarers' identity document conforming
 to the provisions of Article 3 of this Convention.
 2. Unless otherwise provided for in this Convention, the issuance of seafarers' identity
 documents may be subject to the same conditions as those prescribed by national laws and
 regulations for the issuance of travel documents.
 3. Each Member may also issue seafarers' identity documents referred to in paragraph 1 to
 seafarers who have been granted the status of permanent resident in its territory. Permanent
 residents shall in all cases travel in conformity with the provisions of Article 6, paragraph 7.
 4. Each Member shall ensure that seafarers' identity documents are issued without undue
 delay.
 5. Seafarers shall have the right to an administrative appeal in the case of a rejection of their
 application.
 6. This Convention shall be without prejudice to the obligations of each Member under
 international arrangements relating to refugees and stateless persons.
 Article 3
 ES 9 ES
 ---pagebreak--- CONTENT AND FORM
 1. The seafarers' identity document covered by this Convention shall conform - in its content -
 to the model set out in Annex I hereto. The form of the document and the materials used in it
 shall be consistent with the general specifications set out in the model, which shall be based
 on the criteria set out below. Provided that any amendment is consistent with the following
 paragraphs, Annex I may, where necessary, be amended in accordance with Article 8 below,
 in particular to take account of technological developments. The decision to adopt the
 amendment shall specify when the amendment will enter into effect, taking account of the
 need to give Members sufficient time to make any necessary revisions of their national
 seafarers' identity documents and procedures.
 2. The seafarers' identity document shall be designed in a simple manner, be made of durable
 material, with special regard to conditions at sea and be machine-readable. The materials used
 shall:
 (a) prevent tampering with the document or falsification, as far as possible, and enable easy
 detection of alterations; and
 (b) be generally accessible to governments at the lowest cost consistent with reliably
 achieving the purpose set out in (a) above.
 3. Members shall take into account any available guidelines developed by the International
 Labour Organization on standards of the technology to be used which will facilitate the use of
 a common international standard.
 4. The seafarers' identity document shall be no larger than a normal passport. 5. The seafarers'
 identity document shall contain the name of the issuing authority, indications enabling rapid
 contact with that authority, the date and place of issue of the document, and the following
 statements:
 (a) this document is a seafarers' identity document for the purpose of the Seafarers' Identity
 Documents Convention (Revised), 2003, of the International Labour Organization; and
 (b) this document is a stand-alone document and not a passport.
 6. The maximum validity of a seafarers' identity document shall be determined in accordance
 with the laws and regulations of the issuing State and shall in no case exceed ten years,
 subject to renewal after the first five years.
 7. Particulars about the holder included in the seafarer's identity document shall be restricted
 to the following:
 (a) full name (first and last names where applicable);
 (b) sex;
 (c) date and place of birth;
 (d) nationality;
 (e) any special physical characteristics that may assist identification;
 (f) digital or original photograph; and
 ES 10 ES
 ---pagebreak--- (g) signature.
 8. Notwithstanding paragraph 7 above, a template or other representation of a biometric of the
 holder which meets the specification provided for in Annex I shall also be required for
 inclusion in the seafarers' identity document, provided that the following preconditions are
 satisfied:
 (a) the biometric can be captured without any invasion of privacy of the persons concerned,
 discomfort to them, risk to their health or offence against their dignity;
 (b) the biometric shall itself be visible on the document and it shall not be possible to
 reconstitute it from the template or other representation;
 (c) the equipment needed for the provision and verification of the biometric is user-friendly
 and is generally accessible to governments at low cost;
 (d) the equipment for the verification of the biometric can be conveniently and reliably
 operated in ports and in other places, including on board ship, where verification of identity is
 normally carried out by the competent authorities; and
 (e) the system in which the biometric is to be used (including the equipment, technologies and
 procedures for use) provides results that are uniform and reliable for the authentication of
 identity.
 9. All data concerning the seafarer that are recorded on the document shall be visible.
 Seafarers shall have convenient access to machines enabling them to inspect any data
 concerning them that is not eye-readable. Such access shall be provided by or on behalf of the
 issuing authority.
 10. The content and form of the seafarers' identity document shall take into account the
 relevant international standards cited in Annex I.
 Article 4
 NATIONAL ELECTRONIC DATABASE
 1. Each Member shall ensure that a record of each seafarers' identity document issued,
 suspended or withdrawn by it is stored in an electronic database. The necessary measures
 shall be taken to secure the database from interference or unauthorized access.
 2. The information contained in the record shall be restricted to details which are essential for
 the purposes of verifying a seafarers' identity document or the status of a seafarer and which
 are consistent with the seafarer's right to privacy and which meet all applicable data protection
 requirements. The details are set out in Annex II hereto, which may be amended in the
 manner provided for in Article 8 below, taking account of the need to give Members
 sufficient time to make any necessary revisions of their national database systems.
 3. Each Member shall put in place procedures which will enable any seafarer to whom it has
 issued a seafarers' identity document to examine and check the validity of all the data held or
 stored in the electronic database which relate to that individual and to provide for correction if
 necessary, at no cost to the seafarer concerned.
 4. Each Member shall designate a permanent focal point for responding to inquiries, from the
 immigration or other competent authorities of all Members of the Organization, concerning
 ES 11 ES
 ---pagebreak--- the authenticity and validity of the seafarers' identity document issued by its authority. Details
 of the permanent focal point shall be communicated to the International Labour Office, and
 the Office shall maintain a list which shall be communicated to all Members of the
 Organization.
 5. The details referred to in paragraph 2 above shall at all times be immediately accessible to
 the immigration or other competent authorities in member States of the Organization, either
 electronically or through the focal point referred to in paragraph 4 above.
 6. For the purposes of this Convention, appropriate restrictions shall be established to ensure
 that no data - in particular, photographs - are exchanged, unless a mechanism is in place to
 ensure that applicable data protection and privacy standards are adhered to.
 7. Members shall ensure that the personal data on the electronic database shall not be used for
 any purpose other than verification of the seafarers' identity document.
 Article 5
 QUALITY CONTROL AND EVALUATIONS
 1. Minimum requirements concerning processes and procedures for the issue of seafarers'
 identity documents, including quality-control procedures, are set out in Annex III to this
 Convention. These minimum requirements establish mandatory results that must be achieved
 by each Member in the administration of its system for issuance of seafarers' identity
 documents.
 2. Processes and procedures shall be in place to ensure the necessary security for:
 (a) the production and delivery of blank seafarers' identity documents;
 (b) the custody, handling and accountability for blank and completed seafarers' identity
 documents;
 (c) the processing of applications, the completion of the blank seafarers' identity documents
 into personalized seafarers' identity documents by the authority and unit responsible for
 issuing them and the delivery of the seafarers' identity documents;
 (d) the operation and maintenance of the database; and
 (e) the quality control of procedures and periodic evaluations.
 3. Subject to paragraph 2 above, Annex III may be amended in the manner provided for in
 Article 8, taking account of the need to give Members sufficient time to make any necessary
 revisions to their processes and procedures.
 4. Each Member shall carry out an independent evaluation of the administration of its system
 for issuing seafarers' identity documents, including quality-control procedures, at least every
 five years. Reports on such evaluations, subject to the removal of any confidential material,
 shall be provided to the Director-General of the International Labour Office with a copy to the
 representative organizations of shipowners and seafarers in the Member concerned. This
 reporting requirement shall be without prejudice to the obligations of Members under article
 22 of the Constitution of the International Labour Organisation.
 ES 12 ES
 ---pagebreak--- 5. The International Labour Office shall make these evaluation reports available to Members.
 Any disclosure, other than those authorized by this Convention, shall require the consent of
 the reporting Member.
 6. The Governing Body of the International Labour Office, acting on the basis of all relevant
 information in accordance with arrangements made by it, shall approve a list of Members
 which fully meet the minimum requirements referred to in paragraph 1 above.
 7. The list must be available to Members of the Organization at all times and be updated as
 appropriate information is received. In particular, Members shall be promptly notified where
 the inclusion of any Member on the list is contested on solid grounds in the framework of the
 procedures referred to in paragraph 8.
 8. In accordance with procedures established by the Governing Body, provision shall be made
 for Members which have been or may be excluded from the list, as well as interested
 governments of ratifying Members and representative shipowners' and seafarers'
 organizations, to make their views known to the Governing Body, in accordance with the
 arrangements referred to above and to have any disagreements fairly and impartially settled in
 a timely manner.
 9. The recognition of seafarers' identity documents issued by a Member is subject to its
 compliance with the minimum requirements referred to in paragraph 1 above.
 Article 6
 FACILITATION OF SHORE LEAVE AND TRANSIT AND TRANSFER OF SEAFARERS
 1. Any seafarer who holds a valid seafarers' identity document issued in accordance with the
 provisions of this Convention by a Member for which the Convention is in force shall be
 recognized as a seafarer within the meaning of the Convention unless clear grounds exist for
 doubting the authenticity of the seafarers' identity document.
 2. The verification and any related inquiries and formalities needed to ensure that the seafarer
 for whom entry is requested pursuant to paragraphs 3 to 6 or 7 to 9 below is the holder of a
 seafarers' identity document issued in accordance with the requirements of this Convention
 shall be at no cost to the seafarers or shipowners.
 Shore leave
 3. Verification and any related inquiries and formalities referred to in paragraph 2 above shall
 be carried out in the shortest possible time provided that reasonable advance notice of the
 holder's arrival was received by the competent authorities. The notice of the holder's arrival
 shall include the details specified in section 1 of Annex II.
 4. Each Member for which this Convention is in force shall, in the shortest possible time, and
 unless clear grounds exist for doubting the authenticity of the seafarers' identity document,
 permit the entry into its territory of a seafarer holding a valid seafarer's identity document,
 when entry is requested for temporary shore leave while the ship is in port.
 5. Such entry shall be allowed provided that the formalities on arrival of the ship have been
 fulfilled and the competent authorities have no reason to refuse permission to come ashore on
 grounds of public health, public safety, public order or national security.
 ES 13 ES
 ---pagebreak--- 6. For the purpose of shore leave seafarers shall not be required to hold a visa. Any Member
 which is not in a position to fully implement this requirement shall ensure that its laws and
 regulations or practice provide arrangements that are substantially equivalent.
 Transit and transfer
 7. Each Member for which this Convention is in force shall, in the shortest possible time, also
 permit the entry into its territory of seafarers holding a valid seafarers' identity document
 supplemented by a passport, when entry is requested for the purpose of:
 (a) joining their ship or transferring to another ship;
 (b) passing in transit to join their ship in another country or for repatriation; or any other
 purpose approved by the authorities of the Member concerned.
 8. Such entry shall be allowed unless clear grounds exist for doubting the authenticity of the
 seafarers' identity document, provided that the competent authorities have no reason to refuse
 entry on grounds of public health, public safety, public order or national security.
 9. Any Member may, before permitting entry into its territory for one of the purposes
 specified in paragraph 7 above, require satisfactory evidence, including documentary
 evidence of a seafarer's intention and ability to carry out that intention. The Member may also
 limit the seafarer's stay to a period considered reasonable for the purpose in question.
 Article 7
 CONTINUOUS POSSESSION AND WITHDRAWAL
 1. The seafarers' identity document shall remain in the seafarer's possession at all times,
 except when it is held for safekeeping by the master of the ship concerned, with the seafarer's
 written consent.
 2. The seafarers' identity document shall be promptly withdrawn by the issuing State if it is
 ascertained that the seafarer no longer meets the conditions for its issue under this
 Convention. Procedures for suspending or withdrawing seafarers' identity documents shall be
 drawn up in consultation with the representative shipowners' and seafarers' organizations and
 shall include procedures for administrative appeal.
 Article 8
 AMENDMENT OF THE ANNEXES
 1. Subject to the relevant provisions of this Convention, amendments to the Annexes may be
 made by the International Labour Conference, acting on the advice of a duly constituted
 tripartite maritime body of the International Labour Organization. The decision shall require a
 majority of two-thirds of the votes cast by the delegates present at the Conference, including
 at least half the Members that have ratified this Convention.
 2. Any Member that has ratified this Convention may give written notice to the Director-
 General within six months of the date of the adoption of such an amendment that it shall not
 enter into force for that Member, or shall only enter into force at a later date upon subsequent
 written notification.
 Article 9
 ES 14 ES
 ---pagebreak--- TRANSITIONAL PROVISION
 Any Member which is a party to the Seafarers' Identity Documents Convention, 1958, and
 which is taking measures, in accordance with article 19 of the Constitution of the
 International Labour Organisation, with a view to ratification of this Convention may notify
 the Director-General of its intention to apply the present Convention provisionally. A
 seafarers' identity document issued by such a Member shall be treated for the purposes of this
 Convention as a seafarers' identity document issued under it provided that the requirements of
 Articles 2 to 5 of this Convention are fulfilled and that the Member concerned accepts
 seafarers' identity documents issued under this Convention.
 FINAL PROVISIONS
 Article 10
 This Convention revises the Seafarers' Identity Documents Convention, 1958.
 Article 11
 The formal ratifications of this Convention shall be communicated to the Director-General of
 the International Labour Office for registration.
 Article 12
 1. This Convention shall be binding only upon those Members of the International Labour
 Organization whose ratifications have been registered with the Director-General.
 2. It shall come into force six months after the date on which the ratifications of two Members
 have been registered with the Director-General.
 3. Thereafter, this Convention shall come into force for any Member six months after the date
 on which its ratification has been registered.
 Article 13
 1. A Member which has ratified this Convention may denounce it after the expiration of ten
 years from the date on which the Convention first comes into force, by an act communicated
 to the Director-General for registration. Such denunciation shall take effect twelve months
 after the date on which it is registered.
 2. Each Member which has ratified this Convention and which does not, within the year
 following the expiration of the period of ten years mentioned in the preceding paragraph,
 exercise the right of denunciation provided for in this Article, shall be bound for another
 period of ten years and, thereafter, may denounce this Convention at the expiration of each
 period of ten years under the terms provided for in this Article.
 Article 14
 1. The Director-General shall notify all Members of the registration of all ratifications,
 declarations and acts of denunciation communicated by the Members.
 2. When notifying the Members of the registration of the second ratification of this
 Convention, the Director-General shall draw the attention of the Members to the date upon
 which the Convention shall come into force.
 ES 15 ES
 ---pagebreak--- 3. The Director-General shall notify all Members of the registration of any amendments made
 to the Annexes in accordance with Article 8, as well as of notifications relating thereto.
 Article 15
 The Director-General of the International Labour Office shall communicate to the Secretary-
 General of the United Nations, for registration in accordance with article 102 of the Charter of
 the United Nations, full particulars of all ratifications, declarations and acts of denunciation
 registered by the Director-General in accordance with the provisions of the preceding
 Articles.
 Article 16
 At such times as it may consider necessary, the Governing Body of the International Labour
 Office shall present to the General Conference a report on the working of this Convention and
 shall examine the desirability of placing on the agenda of the Conference the question of its
 revision in whole or in part, taking account also of the provisions of Article 8.
 Article 17
 1. Should the Conference adopt a new Convention revising this Convention in whole or in
 part, then, unless the new Convention otherwise provides:
 (a) the ratification by a Member of the new revising Convention shall ipso jure involve the
 immediate denunciation of this Convention, notwithstanding the provisions of Article 13, if
 and when the new revising Convention shall have come into force;
 (b) as from the date when the new revising Convention comes into force, this Convention
 shall cease to be open to ratification by the Members.
 2. This Convention shall in any case remain in force in its actual form and content for those
 Members which have ratified it but have not ratified the revising Convention.
 Article 18
 The English and French versions of the text of this Convention are equally authoritative.
 ANNEX
 Annex I
 Model for seafarers' identity document
 The seafarers' identity document, whose form and content are set out below, shall consist of
 good-quality materials which, as far as practicable, having regard to considerations such as
 cost, are not easily accessible to the general public. The document shall have no more space
 than is necessary to contain the information provided for by the Convention.
 It shall contain the name of the issuing State and the following statement:
 "This document is a seafarers' identity document for the purpose of the Seafarers' Identity
 Documents Convention (Revised), 2003, of the International Labour Organization. This
 document is a stand-alone document and not a passport."
 ES 16 ES
 ---pagebreak--- The data page(s) of the document indicated in bold below shall be protected by a laminate or
 overlay, or by applying an imaging technology and substrate material that provide an
 equivalent resistance to substitution of the portrait and other biographical data.
 The materials used, dimensions and placement of data shall conform to the International Civil
 Aviation Organization (ICAO) specifications as contained in Document 9303 Part 3 (2nd
 edition, 2002) or Document 9303 Part 1 (5th edition, 2003).
 Other security features shall include at least one of the following features:
 Watermarks, ultraviolet security features, use of special inks, special colour designs,
 perforated images, holograms, laser engraving, micro-printing, and heat-sealed lamination.
 Data to be entered on the data page(s) of the seafarers' identity document shall be restricted to:
 I. Issuing authority:
 II. Telephone number(s), email and web site of the authority:
 III. Date and place of issue:
 ------ Digital or original photograph of seafarer ---------
 (a) Full name of seafarer:
 (b) Sex:
 (c) Date and place of birth:
 (d) Nationality:
 (e) Any special physical characteristics of seafarer that may assist identification:
 (f) Signature:
 (g) Date of expiry:
 (h) Type or designation of document:
 (i) Unique document number:
 (j) Personal identification number (optional):
 (k) Biometric template based on a fingerprint printed as numbers in a bar code conforming to
 a standard to be developed:
 (l) A machine-readable zone conforming to ICAO specifications in Document 9303 specified
 above.
 IV. Official seal or stamp of the issuing authority.
 Explanation of data
 The captions on fields on the data page(s) above may be translated into the language(s) of the
 issuing State. If the national language is other than English, French or Spanish, the captions
 shall also be entered in one of these languages.
 ES 17 ES
 ---pagebreak--- The Roman alphabet should be used for all entries in this document.
 The information listed above shall have the following characteristics:
 I. Issuing authority: ISO code for the issuing State and the name and full address of the office
 issuing the seafarers' identity document as well as the name and position of the person
 authorizing the issue.
 II. The telephone number, email and web site shall correspond to the links to the focal point
 referred to in the Convention.
 III. Date and place of issue: the date shall be written in two-digit Arabic numerals in the form
 day/month/year - e.g. 31/12/03; the place shall be written in the same way as on the national
 passport.
 -------- Size of the portrait photograph: as in ICAO Document 9303 specified above -------
 (a) Full name of seafarer: where applicable, family name shall be written first, followed by the
 seafarer's other names;
 (b) Sex: specify "M" for male or "F" for female;
 (c) Date and place of birth: the date shall be written in two-digit Arabic numerals in the form
 day/month/year; the place shall be written in the same way as on the national passport;
 (d) Statement of nationality: specify nationality;
 (e) Special physical characteristics: any evident characteristics assisting identification;
 (f) Signature of seafarer;
 (g) Date of expiry: in two-digit Arabic numerals in the form day/month/year;
 (h) Type or designation of document: character code for document type, written in capitals in
 the Roman alphabet (S);
 (i) Unique document number: country code (see I above) followed by an alphanumeric book
 inventory number of no more than nine characters;
 (j) Personal identification number: optional personal identification number of the seafarer;
 identification number of no more than 14 alphanumeric characters;
 (k) Biometric template: precise specification to be developed;
 (l) Machine-readable zone: according to ICAO Document 9303 specified above. <
 Annex II
 Electronic database
 The details to be provided for each record in the electronic database to be maintained by each
 Member in accordance with Article 4, paragraphs 1, 2, 6 and 7 of this Convention shall be
 restricted to:
 Section 1
 ES 18 ES
 ---pagebreak--- 1. Issuing authority named on the identity document.
 2. Full name of seafarer as written on the identity document.
 3. Unique document number of the identity document.
 4. Date of expiry or suspension or withdrawal of the identity document.
 Section 2
 5. Biometric template appearing on the identity document.
 6. Photograph.
 7. Details of all inquiries made concerning the seafarers' identity document.
 Annex III
 Requirements and recommended procedures and practices concerning the issuance of
 seafarers' identity documents
 This Annex sets out minimum requirements relating to procedures to be adopted by each
 Member in accordance with Article 5 of this Convention, with respect to the issuance of
 seafarers' identity documents (referred to below as "SIDs"), including quality-control
 procedures.
 Part A lists the mandatory results that must be achieved, as a minimum, by each Member, in
 implementing a system of issuance of SIDs.
 Part B recommends procedures and practices for achieving those results. Part B is to be given
 full consideration by Members, but is not mandatory.
 Part A.Mandatory results
 1. Production and delivery of blank SIDs
 Processes and procedures are in place to ensure the necessary security for the production and
 delivery of blank SIDs, including the following:
 (a) all blank SIDs are of uniform quality and meet the specifications in content and form as
 contained in Annex I;
 (b) the materials used for production are protected and controlled;
 (c) blank SIDs are protected, controlled, identified and tracked during the production and
 delivery processes;
 (d) producers have the means of properly meeting their obligations in relation to the
 production and delivery of blank SIDs;
 (e) the transport of the blank SIDs from the producer to the issuing authority is secure.
 2. Custody, handling and accountability for blank and completed SIDs
 Processes and procedures are in place to ensure the necessary security for the custody,
 handling and accountability for blank and completed SIDs, including the following:
 ES 19 ES
 ---pagebreak--- (a) the custody and handling of blank and completed SIDs is controlled by the issuing
 authority;
 (b) blank, completed and voided SIDs, including those used as specimens, are protected,
 controlled, identified and tracked;
 (c) personnel involved with the process meet standards of reliability, trustworthiness and
 loyalty required by their positions and have appropriate training;
 (d) the division of responsibilities among authorized officials is designed to prevent the
 issuance of unauthorized SIDs.
 3. Processing of applications; suspension or withdrawal of SIDs; appeal procedures
 Processes and procedures are in place to ensure the necessary security for the processing of
 applications, the completion of the blank SIDs into personalized SIDs by the authority and
 unit responsible for issuing them, and the delivery of the SIDs, including:
 (a) processes for verification and approval ensuring that SIDs, when first applied for and
 when renewed, are issued only on the basis of:
 (i) applications completed with all information required by Annex I,
 (ii) proof of identity of the applicant in accordance with the law and practice of the issuing
 State,
 (iii) proof of nationality or permanent residence,
 (iv) proof that the applicant is a seafarer within the meaning of Article 1,
 (v) assurance that applicants, especially those with more than one nationality or having the
 status of permanent residents, are not issued with more than one SID,
 (vi) verification that the applicant does not constitute a risk to security, with proper respect for
 the fundamental rights and freedoms set out in international instruments.
 (b) the processes ensure that:
 (i) the particulars of each item contained in Annex II are entered in the database
 simultaneously with issuance of the SID,
 (ii) the data, photograph, signature and biometric gathered from the applicant correspond to
 the applicant, and
 (iii) the data, photograph, signature and biometric gathered from the applicant are linked to
 the application throughout the processing, issuance and delivery of the SID.
 (c) prompt action is taken to update the database when an issued SID is suspended or
 withdrawn;
 (d) an extension and/or renewal system has been established to provide for circumstances
 where a seafarer is in need of extension or renewal of his or her SID and in circumstances
 where the SID is lost;
 ES 20 ES
 ---pagebreak--- (e) the circumstances in which SIDs may be suspended or withdrawn are established in
 consultation with shipowners' and seafarers' organizations;
 (f) effective and transparent appeal procedures are in place.
 4. Operation, security and maintenance of the database
 Processes and procedures are in place to ensure the necessary security for the operation and
 maintenance of the database, including the following:
 (a) the database is secure from tampering and from unauthorized access;
 (b) data are current, protected against loss of information and available for query at all times
 through the focal point;
 (c) databases are not appended, copied, linked or written to other databases; information from
 the database is not used for purposes other than authenticating the seafarers' identity;
 (d) the individual's rights are respected, including:
 (i) the right to privacy in the collection, storage, handling and communication of personal
 data; and
 (ii) the right of access to data concerning him or her and to have any inaccuracies corrected in
 a timely manner.
 5. Quality control of procedures and periodic evaluations
 (a) Processes and procedures are in place to ensure the necessary security through the quality
 control of procedures and periodic evaluations, including the monitoring of processes, to
 ensure that required performance standards are met, for:
 (i) production and delivery of blank SIDs,
 (ii) custody, handling and accountability for blank, voided and personalized SIDs,
 (iii) processing of applications, completion of blank SIDs into personalized SIDs by the
 authority and unit responsible for issuance and delivery,
 (iv) operation, security and maintenance of the database.
 (b) Periodic reviews are carried out to ensure the reliability of the issuance system and of the
 procedures and their conformity with the requirements of this Convention.
 (c) Procedures are in place to protect the confidentiality of information contained in reports on
 periodic evaluations provided by other ratifying Members.
 Part B. Recommended procedures and practices
 1. Production and delivery of blank SIDs
 1.1. In the interest of security and uniformity of SIDs, the competent authority should select
 an effective source for the production of blank SIDs to be issued by the Member.
 1.2. If the blanks are to be produced on the premises of the authority responsible for the
 issuance of SIDs ("the issuing authority"), section 2.2 below applies.
 ES 21 ES
 ---pagebreak--- 1.3. If an outside enterprise is selected, the competent authority should:
 1.3.1. check that the enterprise is of undisputed integrity, financial stability and reliability;
 1.3.2. require the enterprise to designate all the employees who will be engaged in the
 production of blank SIDs;
 1.3.3. require the enterprise to furnish the authority with proof that demonstrates that there are
 adequate systems in place to ensure the reliability, trustworthiness and loyalty of designated
 employees and to satisfy the authority that it provides each such employee with adequate
 means of subsistence and adequate job security;
 1.3.4. conclude a written agreement with the enterprise which, without prejudice to the
 authority's own responsibility for SIDs, should, in particular, establish the specifications and
 directions referred to under section 1.5 below and require the enterprise:
 1.3.4.1. to ensure that only the designated employees, who must have assumed strict
 obligations of confidentiality, are engaged in the production of the blank SIDs;
 1.3.4.2. to take all necessary security measures for the transport of the blank SIDs from its
 premises to the premises of the issuing authority. Issuing agents cannot be absolved from the
 liability on the grounds that they are not negligent in this regard;
 1.3.4.3. to accompany each consignment with a precise statement of its contents; this
 statement should, in particular, specify the reference numbers of the SIDs in each package.
 1.3.5. ensure that the agreement includes a provision to allow for completion if the original
 contractor is unable to continue;
 1.3.6. satisfy itself, before signing the agreement, that the enterprise has the means of properly
 performing all the above obligations.
 1.4. If the blank SIDs are to be supplied by an authority or enterprise outside the Member's
 territory, the competent authority of the Member may mandate an appropriate authority in the
 foreign country to ensure that the requirements recommended in this section are met.
 1.5. The competent authority should inter alia:
 1.5.1. establish detailed specifications for all materials to be used in the production of the
 blank SIDs; these materials should conform to the general specifications set out in Annex I to
 this Convention;
 1.5.2. establish precise specifications relating to the form and content of the blank SIDs as set
 out in Annex I;
 1.5.3. ensure that the specifications enable uniformity in the printing of blank SIDs if different
 printers are subsequently used;
 1.5.4. provide clear directions for the generation of a unique document number to be printed
 on each blank SID in a sequential manner in accordance with Annex I; and
 1.5.5. establish precise specifications governing the custody of all materials during the
 production process.
 2. Custody, handling and accountability for blank and completed SIDs
 ES 22 ES
 ---pagebreak--- 2.1. All operations relating to the issuance process (including the custody of blank, voided
 and completed SIDs, the implements and materials for completing them, the processing of
 applications, the issuance of SIDs, the maintenance and the security of databases) should be
 carried out under the direct control of the issuing authority.
 2.2. The issuing authority should prepare an appraisal of all officials involved in the issuance
 process establishing, in the case of each of them, a record of reliability, trustworthiness and
 loyalty.
 2.3. The issuing authority should ensure that no officials involved in the issuance process are
 members of the same immediate family.
 2.4. The individual responsibilities of the officials involved in the issuance process should be
 adequately defined by the issuing authority.
 2.5. No single official should be responsible for carrying out all the operations required in the
 processing of an application for a SID and the preparation of the corresponding SID. The
 official who assigns applications to an official responsible for issuing SIDs should not be
 involved in the issuance process. There should be a rotation in the officials assigned to the
 different duties related to the processing of applications and the issuance of SIDs.
 2.6. The issuing authority should draw up internal rules ensuring:
 2.6.1. that the blank SIDs are kept secured and released only to the extent necessary to meet
 expected day-to-day operations and only to the officials responsible for completing them into
 personalized SIDs or to any specially authorized official, and that surplus blank SIDs are
 returned at the end of each day; measures to secure SIDs should be understood as including
 the use of devices for the prevention of unauthorized access and detection of intruders;
 2.6.2. that any blank SIDs used as specimens are defaced and marked as such;
 2.6.3. that each day a record, to be stored in a safe place, is maintained of the whereabouts of
 each blank SID and of each personalized SID that has not yet been issued, also identifying
 those that are secured and those that are in the possession of a specified official or officials;
 the record should be maintained by an official who is not involved in the handling of the
 blank SIDs or SIDs that have not yet been issued;
 2.6.4. that no person should have access to the blank SIDs and to the implements and
 materials for completing them other than the officials responsible for completing the blank
 SIDs or any specially authorized official;
 2.6.5. that each personalized SID is kept secured and released only to the official responsible
 for issuing the SID or to any specially authorized official;
 2.6.5.1. the specially authorized officials should be limited to:
 (a) persons acting under the written authorization of the executive head of the authority or of
 any person officially representing the executive head, and
 (b) the controller referred to in section 5 below and persons appointed to carry out an audit or
 other control;
 2.6.6. that officials are strictly prohibited from any involvement in the issuance process for a
 SID applied for by a member of their family or a close friend;
 ES 23 ES
 ---pagebreak--- 2.6.7. that any theft or attempted theft of SIDs or of implements or materials for personalizing
 them should be promptly reported to the police authorities for investigation.
 2.7. Errors in the issuance process should invalidate the SID concerned, which may not be
 corrected and issued.
 3. Processing of applications; suspension or withdrawal of SIDs; appeal procedures
 3.1. The issuing authority should ensure that all officials with responsibility concerning the
 review of applications for SIDs have received relevant training in fraud detection and in the
 use of computer technology.
 3.2. The issuing authority should draw up rules ensuring that SIDs are issued only on the basis
 of: an application completed and signed by the seafarer concerned; proof of identity; proof of
 nationality or permanent residence; and proof that the applicant is a seafarer.
 3.3. The application should contain all the information specified as mandatory in Annex I to
 this Convention. The application form should require applicants to note that they will be
 liable to prosecution and penal sanctions if they make any statement that they know to be
 false.
 3.4. When a SID is first applied for, and whenever subsequently considered necessary on the
 occasion of a renewal:
 3.4.1. the application, completed except for the signature, should be presented by the
 applicant in person, to an official designated by the issuing authority;
 3.4.2. a digital or original photograph and the biometric of the applicant should be taken under
 the control of the designated official;
 3.4.3. the application should be signed in the presence of the designated official;
 3.4.4. the application should then be transmitted by the designated official directly to the
 issuing authority for processing.
 3.5. Adequate measures should be adopted by the issuing authority to ensure the security and
 the confidentiality of the digital or original photograph and the biometric.
 3.6. The proof of identity provided by the applicant should be in accordance with the laws and
 practice of the issuing State. It may consist of a recent photograph of the applicant, certified
 as being a true likeness of him or her by the shipowner or shipmaster or other employer of the
 applicant or the director of the applicant's training establishment.
 3.7. The proof of nationality or permanent residence will normally consist of the applicant's
 passport or certificate of admission as a permanent resident.
 3.8. Applicants should be asked to declare all other nationalities that they may possess and
 affirm that they have not been issued with and have not applied for a SID from any other
 Member.
 3.9. The applicant should not be issued with a SID for so long as he or she possesses another
 SID.
 ES 24 ES
 ---pagebreak--- 3.9.1. An early renewal system should apply in circumstances where a seafarer is aware in
 advance that the period of service is such that he or she will be unable to make his or her
 application at the date of expiry or renewal;
 3.9.2. An extension system should apply in circumstances where an extension of a SID is
 required due to an unforeseen extension of the period of service;
 3.9.3. A replacement system should apply in circumstances where a SID is lost. A suitable
 temporary document can be issued.
 3.10. The proof that the applicant is a seafarer, within the meaning of Article 1 of this
 Convention should at least consist of:
 3.10.1. a previous SID, or a seafarers' discharge book; or
 3.10.2. a certificate of competency, qualification or other relevant training; or
 3.10.3. equally cogent evidence.
 3.11. Supplementary proof should be sought where deemed appropriate.
 3.12. All applications should be subject to at least the following verifications by a competent
 official of the issuing authority of SIDs:
 3.12.1. verification that the application is complete and shows no inconsistency raising doubts
 as to the truth of the statements made;
 3.12.2. verification that the details given and the signature correspond to those on the
 applicant's passport or other reliable document;
 3.12.3. verification, with the passport authority or other competent authority, of the
 genuineness of the passport or other document produced; where there is reason to doubt the
 genuineness of the passport, the original should be sent to the authority concerned; otherwise,
 a copy of the relevant pages may be sent;
 3.12.4. comparison of the photograph provided, where appropriate, with the digital
 photograph referred to in section 3.4.2 above;
 3.12.5. verification of the apparent genuineness of the certification referred to in section 3.6
 above;
 3.12.6. verification that the proof referred to in section 3.10 substantiates that the applicant is
 indeed a seafarer;
 3.12.7. verification, in the database referred to in Article 4 of the Convention, to ensure that a
 person corresponding to the applicant has not already been issued with a SID; if the applicant
 has or may have more than one nationality or any permanent residence outside the country of
 nationality, the necessary inquiries should also be made with the competent authorities of the
 other country or countries concerned;
 3.12.8. verification, in any relevant national or international database that may be accessible
 to the issuing authority, to ensure that a person corresponding to the applicant does not
 constitute a possible security risk.
 ES 25 ES
 ---pagebreak--- 3.13. The official referred to in section 3.12 above should prepare brief notes for the record
 indicating the results of each of the above verifications, and drawing attention to the facts that
 justify the conclusion that the applicant is a seafarer.
 3.14. Once fully checked, the application, accompanied by the supporting documents and the
 notes for the record, should be forwarded to the official responsible for completion of the SID
 to be issued to the applicant.
 3.15. The completed SID, accompanied by the related file in the issuing authority, should then
 be forwarded to a senior official of that authority for approval.
 3.16. The senior official should give such approval only if satisfied, after review of at least the
 notes for the record, that the procedures have been properly followed and that the issuance of
 the SID to the applicant is justified.
 3.17. This approval should be given in writing and be accompanied by explanations
 concerning any features of the application that need special consideration.
 3.18. The SID (together with the passport or similar document provided) should be handed to
 the applicant directly against receipt, or sent to the applicant or, if the latter has so requested,
 to his or her shipmaster or employer in both cases by reliable postal communication requiring
 advice of receipt.
 3.19. When the SID is issued to the applicant, the particulars specified in Annex II to the
 Convention should be entered in the database referred to in Article 4 of the Convention.
 3.20. The rules of the issuing authority should specify a maximum period for receipt after
 dispatch. If advice of receipt is not received within that period and after due notification of the
 seafarer, an appropriate annotation should be made in the database and the SID should be
 officially reported as lost and the seafarer informed.
 3.21. All annotations to be made, such as, in particular, the brief notes for the record (see
 section 3.13 above) and the explanations referred to in section 3.17, should be kept in a safe
 place during the period of validity of the SID and for three years afterwards. Those
 annotations and explanations required by section 3.17 should be recorded in a separate
 internal database, and rendered accessible: (a) to persons responsible for monitoring
 operations; (b) to officials involved in the review of applications for SIDs; and (c) for training
 purposes.
 3.22. When information is received suggesting that a SID was wrongly issued or that the
 conditions for its issue are no longer applicable, the matter should be promptly notified to the
 issuing authority with a view to its rapid withdrawal.
 3.23. When a SID is suspended or withdrawn the issuing authority should immediately update
 its database to indicate that this SID is not currently recognized.
 3.24. If an application for a SID is refused or a decision is taken to suspend or withdraw a
 SID, the applicant should be officially informed of his or her right of appeal and fully
 informed of the reasons for the decision.
 3.25. The procedures for appeal should be as rapid as possible and consistent with the need
 for fair and complete consideration.
 4. Operation, security and maintenance of the database
 ES 26 ES
 ---pagebreak--- 4.1. The issuing authority should make the necessary arrangements and rules to implement
 Article 4 of this Convention, ensuring in particular:
 4.1.1. the availability of a focal point or electronic access over 24 hours a day, seven days a
 week, as required under paragraphs 4, 5 and 6 of Article 4 of the Convention;
 4.1.2. the security of the database;
 4.1.3. the respect for individual rights in the storage, handling and communication of data;
 4.1.4. the respect for the seafarer's right to verify the accuracy of data relating to him or her
 and to have corrected, in a timely manner, any inaccuracies found.
 4.2. The issuing authority should draw up adequate procedures for protecting the database,
 including:
 4.2.1. a requirement for the regular creation of back-up copies of the database, to be stored on
 media held in a safe location away from the premises of the issuing authority;
 4.2.2. the restriction to specially authorized officials of permission to access or make changes
 to an entry in the database once the entry has been confirmed by the official making it.
 5. Quality control of procedures and periodic evaluations
 5.1. The issuing authority should appoint a senior official of recognized integrity, loyalty and
 reliability, who is not involved in the custody or handling of SIDs, to act as controller:
 5.1.1. to monitor on a continuous basis the implementation of these minimum requirements;
 5.1.2. to draw immediate attention to any shortcomings in the implementation;
 5.1.3. to provide the executive head and the concerned officials with advice on improvements
 to the procedures for the issuance of SIDs; and
 5.1.4. to submit a quality-control report to management on the above. The controller should, if
 possible, be familiar with all the operations to be monitored.
 5.2. The controller should report directly to the executive head of the issuing authority.
 5.3. All officials of the issuing authority, including the executive head, should be placed under
 a duty to provide the controller with all documentation or information that the controller
 considers relevant to the performance of his or her tasks.
 5.4. The issuing authority should make appropriate arrangements to ensure that officials can
 speak freely to the controller without fear of victimization.
 5.5. The terms of reference of the controller should require that particular attention be given to
 the following tasks:
 5.5.1. verifying that the resources, premises, equipment and staff are sufficient for the
 efficient performance of the functions of the issuing authority;
 5.5.2. ensuring that the arrangements for the safe custody of the blank and completed SIDs are
 adequate;
 ES 27 ES
 ---pagebreak--- 5.5.3. ensuring that adequate rules, arrangements or procedures are in place in accordance
 with sections 2.6, 3.2, 4 and 5.4 above.
 5.5.4. ensuring that those rules and procedures, as well as arrangements, are well known and
 understood by the officials concerned;
 5.5.5. detailed monitoring on a random basis of each action carried out, including the related
 annotations and other records, in processing particular cases, from the receipt of the
 application for a SID to the end of the procedure for its issuance;
 5.5.6. verification of the efficacy of the security measures used for the custody of blank SIDs,
 implements and materials;
 5.5.7. verification, if necessary with the aid of a trusted expert, of the security and veracity of
 the information stored electronically and that the requirement for 24 hours a day, seven days a
 week access is maintained;
 5.5.8. investigating any reliable report of a possible wrongful issuance of a SID or of a
 possible falsification or fraudulent obtention of a SID, in order to identify any internal
 malpractice or weakness in systems that could have resulted in or assisted the wrongful
 issuance or falsification or fraud;
 5.5.9. investigating complaints alleging inadequate access to the details in the database given
 the requirements of paragraphs 2, 3 and 5 of Article 4 of the Convention, or inaccuracies in
 those details;
 5.5.10. ensuring that reports identifying improvements to the issuance procedures and areas of
 weakness have been acted upon in a timely and effective manner by the executive head of the
 issuing authority;
 5.5.11. maintaining records of quality-control checks that have been carried out;
 5.5.12. ensuring that management reviews of quality-control checks have been performed and
 that records of such reviews are maintained.
 5.6. The executive head of the issuing authority should ensure a periodic evaluation of the
 reliability of the issuance system and procedures, and of their conformity with the
 requirements of this Convention. Such evaluation should take into account the following:
 5.6.1. findings of any audits of the issuance system and procedures;
 5.6.2. reports and findings of investigations and of other indications relevant to the
 effectiveness of corrective action taken as a result of reported weaknesses or breaches of
 security;
 5.6.3. records of SIDs issued, lost, voided or spoiled;
 5.6.4. records relating to the functioning of quality control;
 5.6.5. records of problems with respect to the reliability or security of the electronic database,
 including inquiries made to the database;
 5.6.6. effects of changes to the issuance system and procedures resulting from technological
 improvements or innovations in the SID issuance procedures;
 ES 28 ES
 ---pagebreak--- 5.6.7. conclusions of management reviews;
 5.6.8. audit of procedures to ensure that they are applied in a manner consistent with respect
 for fundamental principles and rights at work embodied in relevant ILO instruments.
 5.7. Procedures and processes should be put in place to prevent unauthorized disclosure of
 reports provided by other Members.
 5.8. All audit procedures and processes should ensure that the production techniques and
 security practices, including the stock control procedures, are sufficient to meet the
 requirements of this Annex.
 ES 29 ES


type: contracts

jurisdiction: EU

text:
 22.8.2019
 FI
 Euroopan unionin virallinen lehti
 L 219/8
 ETA:N SEKAKOMITEAN PÄÄTÖS N:o 197/2017,
 annettu 27 päivänä lokakuuta 2017,
 ETA-sopimuksen liitteen II (Tekniset määräykset, standardit, testaus ja varmentaminen) ja liitteen IV (Energia) muuttamisesta [2019/1360]
 ETA:N SEKAKOMITEA, joka
 ottaa huomioon Euroopan talousalueesta tehdyn sopimuksen, jäljempänä ’ETA-sopimus’, ja erityisesti sen 98 artiklan,
 sekä katsoo seuraavaa:
 (1)
 Komission delegoitujen asetusten (EU) N:o 1059/2010, (EU) N:o 1060/2010, (EU) N:o 1061/2010, (EU) N:o 1062/2010, (EU) N:o 626/2011, (EU) N:o 392/2012, (EU) N:o 874/2012, (EU) N:o 665/2013, (EU) N:o 811/2013, (EU) N:o 812/2013, (EU) N:o 65/2014, (EU) N:o 1254/2014, (EU) 2015/1094, (EU) 2015/1186 ja (EU) 2015/1187 muuttamisesta tarkastusmenettelyissä sallittujen poikkeamien käytön osalta 30 päivänä marraskuuta 2016 annettu komission delegoitu asetus (EU) 2017/254 (1) olisi otettava osaksi ETA-sopimusta.
 (2)
 Sen vuoksi olisi muutettava ETA-sopimuksen liitteitä II ja IV,
 ON HYVÄKSYNYT TÄMÄN PÄÄTÖKSEN:
 1 artikla
 Muutetaan ETA-sopimuksen liitteessä II oleva IV luku seuraavasti:
 1)
 Lisätään 4 c kohtaan (komission delegoitu asetus (EU) N:o 392/2012), 4 e kohtaan (komission delegoitu asetus (EU) N:o 874/2012), 4 i kohtaan (komission delegoitu asetus (EU) N:o 1059/2010), 4 j kohtaan (komission delegoitu asetus (EU) N:o 1060/2010), 4 k kohtaan (komission delegoitu asetus (EU) N:o 1061/2010), 4 l kohtaan (komission delegoitu asetus (EU) N:o 1062/2010), 4 m kohtaan (komission delegoitu asetus (EU) N:o 626/2011), 4 n kohtaan (komission delegoitu asetus (EU) N:o 665/2013), 4 s kohtaan (komission delegoitu asetus (EU) N:o 811/2013) ja 4 t kohtaan (komission delegoitu asetus (EU) N:o 812/2013) luetelmakohta seuraavasti:
 ”—
 32017 R 0254: komission delegoitu asetus (EU) 2017/254, annettu 30 päivänä marraskuuta 2016 (EUVL L 38, 15.2.2017, s. 1)”.
 2)
 Lisätään 4 o kohtaan (komission delegoitu asetus (EU) N:o 1254/2014), 4 p kohtaan (komission delegoitu asetus (EU) 2015/1186), 4 q kohtaan (komission delegoitu asetus (EU) 2015/1187), 4 r kohtaan (komission delegoitu asetus (EU) 2015/1094) ja 4 u kohtaan (komission delegoitu asetus (EU) N:o 65/2014) seuraava:
 ”, sellaisena kuin se on muutettuna seuraavalla:
 —
 32017 R 0254: komission delegoitu asetus (EU) 2017/254, annettu 30 päivänä marraskuuta 2016 (EUVL L 38, 15.2.2017, s. 1)”.
 2 artikla
 Muutetaan ETA-sopimuksen liite IV seuraavasti:
 1)
 Lisätään 11 c kohtaan (komission delegoitu asetus (EU) N:o 392/2012), 11 e kohtaan (komission delegoitu asetus (EU) N:o 874/2012), 11 i kohtaan (komission delegoitu asetus (EU) N:o 1059/2010), 11 j kohtaan (komission delegoitu asetus (EU) N:o 1060/2010), 11 k kohtaan (komission delegoitu asetus (EU) N:o 1061/2010), 11 l kohtaan (komission delegoitu asetus (EU) N:o 1062/2010), 11 m kohtaan (komission delegoitu asetus (EU) N:o 626/2011), 11 n kohtaan (komission delegoitu asetus (EU) N:o 665/2013), 11 s kohtaan (komission delegoitu asetus (EU) N:o 811/2013) ja 11 t kohtaan (komission delegoitu asetus (EU) N:o 812/2013) luetelmakohta seuraavasti:
 ”—
 32017 R 0254: komission delegoitu asetus (EU) 2017/254, annettu 30 päivänä marraskuuta 2016 (EUVL L 38, 15.2.2017, s. 1)”.
 2)
 Lisätään 11 o kohtaan (komission delegoitu asetus (EU) N:o 1254/2014), 11 p kohtaan (komission delegoitu asetus (EU) 2015/1186), 11 q kohtaan (komission delegoitu asetus (EU) 2015/1187), 11 r kohtaan (komission delegoitu asetus (EU) 2015/1094) ja 11 u kohtaan (komission delegoitu asetus (EU) N:o 65/2014) seuraava:
 ”, sellaisena kuin se on muutettuna seuraavalla:
 —
 32017 R 0254: komission delegoitu asetus (EU) 2017/254, annettu 30 päivänä marraskuuta 2016 (EUVL L 38, 15.2.2017, s. 1)”.
 3 artikla
 Delegoidun asetuksen (EU) 2017/254 islanniksi ja norjaksi laaditut tekstit, jotka julkaistaan Euroopan unionin virallisen lehden ETA-täydennysosassa, ovat todistusvoimaisia.
 4 artikla
 Tämä päätös tulee voimaan 28 päivänä lokakuuta 2017, jos kaikki ETA-sopimuksen 103 artiklan 1 kohdan mukaiset ilmoitukset on tehty (*1).
 5 artikla
 Tämä päätös julkaistaan Euroopan unionin virallisen lehden ETA-osastossa ja ETA-täydennysosassa.
 Tehty Brysselissä 27 päivänä lokakuuta 2017.
 ETA:n sekakomitean puolesta
 Puheenjohtaja
 Sabine MONAUNI
 (1) EUVL L 38, 15.2.2017, s. 1.
 (*1) Valtiosäännön asettamista vaatimuksista ei ole ilmoitettu.