Implementation of the Displacement Tracking Matrix (DTM) and emergency information management in Sudan The Displacement Tracking Matrix (DTM) (HRP Project Code: SUD-16/CSS/93406) is IOM’s global information management tool used to track and assess the movements and needs of displaced and affected populations, providing as accurate and timely as possible a reliable source of information on displacement patterns and needs during conflicts and/or natural disasters, ensuring that emergency and long-term assistance finds its way to affected populations, and informs the strategic allocation of limited resources. 

The DTM utilizes several phases of data collection and verification (IOM aims to verify everyone who is registered, so 100% of the registered should be verified) to enhance data accuracy, identifying both new and protracted caseloads of IDPs including those displaced in the host community. Emergency responses such as Emergency Shelter and Non-Food Items (ES/NFI) and food distributions also consistently rely on DTM information. Collecting, verifying, analyzing, mapping and disseminating this vital baseline data enables timely identification of vulnerable populations such as female-headed households, physically and mentally disabled persons, unaccompanied children and elders, with the Protection Sector and other partners relying heavily on the information. Having a common methodology and shared data and information facilitates effective communication and coordination between the Government of Sudan (GoS) and humanitarian actors at the field and Khartoum level and the local communities.  

For this SHF allocation, this project aims to undertake DTM for IDPs and returnees in all areas of Sudan where access is granted, then sharing the lists with humanitarian partners for humanitarian response. DTM staff will undertake rapid needs assessments of gaps in new areas of displacement for an Inter-Agency (IA) assessment. DTM will also track the movement of IDPs and returnees through regular baseline assessments, and temporary and/or permanent tracking hubs in the regular transit routes. The number of tracking hubs will depend on mobility patterns. The DTM early warning system will be expanded through additional tracking hubs and focal points in key 'hotspot' areas, to provide rapid information on potential or new movements.

In 2015, IOM registered and verified 140,814 families (681,752 individuals), reported as cases of displacement. IOM screened over 35,000 persons for malnutrition, and trained about 900 enumerators / staff. All the registration / verification information and details on the IDPs have been shared with the humanitarian actors in more than 50 statistical reports, and beneficiaries' lists provided. Lessons learned continue to be incorporated in project design, for example in identifying old IDPs and urban poor from the newly arrived IDPs targeted for assistance. 

Results of the DTM will be analyzed through dedicated data analysis staff, with data quality and accuracy verified by a trained and experienced team. The resulting analysis will be shared with humanitarian actors, and disseminated amongst humanitarian partners through reports, updates and infographs the frequency of updates will increase during emergencies and will be shared as flash reports. 

Information sharing will occur through the Coordination and Common Service (CCS) sector and the Khartoum and field Inter-Sector Coordination Group (ISCG), as well as being updated regularly on the IOM website. IOM also regularly shares updated information with OCHA to be disseminated to humanitarian actors and partners. This information will continue to form the basis of intervention for other humanitarian actors throughout Sudan. Population data will be disaggregated by age, gender, disability, place of origin and place of displacement, male/female-headed household, pregnant/lactating mothers, unaccompanied children and elders. A breakdown of camp and/or other area profiles may further be developed depending on the need and demand for such information.