ARCHIVESHISTORIQUES
DELACOMMISSION
COLLECTION RELIEEDES
DOCUMENTS "COM"
COM(79)507
Vol.1979/0172

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COMMISSION OFTHEEUROPEAN COMMUNITIES
COM(79)507 final
Brussels.19thSeptember 1979
COMMISSION 'SOBSERVATIONS ONTHESPECIALREPORT
OFTHECOURTOFAUDITORS ON?ENTERTAINMENT
ANDREPRESENTATION ALLOWANCES ANDEXPENSES OF
THEMEMBERSOFTHECOMMISSION ANDON
THEIRMISSIONEXPENSES
COM(79)507final

COMMISSION 'SOBSERVATIONS ONTHESPECIALREPORTOFTHECOURTOF
AUDITORS ONENTERTAINMENT ANDREPRESENTATION ALLOWANCES ANDEXPENSES
OFTHEMEMBERS OFTHECOMMISSION ANDONTHEIRMISSIONEXPENSES
TheCommission,havingofficially beeninformedoftheCourt
ofAuditors'reporton28August,hasnowbeenabletostudythe
documentandoffersthefollowingobservations .Theserelateboth
totherecommendations oftheCourtandtocertainbackground
considerations whicharenecessaryifthereportistobeseenin
properperspective .
TheCourtreferstoanumberofcaseswhereclearruleshave
notexistedandtoafewwheretheruleshavenotbeencompletely
observed.InthegreatmajorityofthecaseswheretheCourtsuggests
strongerrulestheCommissionfreelyacceptstherecommendations ,
andhasalreadysetintraintheirdetailedimplementation .Ononeor
twopointsitwishestogofurtherthantheCourtsuggests.Inthe
rarecaseswhereitishesitantaboutaproposaloftheCourtit
••
explainsfullywhythisisso.WhentheCourthas,exceptionally ,
drawnattentiontothefactthatarulehasnotbeenobserved,the
Commission hasactedtoreimbursetheexpenditure incurredand
appropriate measuresarebeingtakentosafeguardagainstanyrepetition .
TheAnnextothispapersetsoutthedetaileddecisionsofthe
Commission inresponsetotherecommendations oftheCourt,inrelation
bothtorepresentational expenditure andmissionexpenses.
TheCommission wishestopointoutthatthemajorityofthe
expenditure whichtheCourthasexaminedinmeticulousdetailhas
incurrednocriticism andhasbeenwhollyinaccordance withwhatit
hasalwaysunderstoodtobetheintentionsofthebudgetaryauthorities .
Italsostronglyrebutsanysuggestion ofgeneralextravagance in
relationtoitsdutiesandobligations .
FraisdeReprésentation
TheCommission wishesagain,asinthePresident'sstatementof
16Augustwhichwasmadenecessary bypressleaks,tostatethatthe
suggestionthatitoverspentitsbudgetaryallocationfor1978by23%
iswhollywithoutfoundation .Onthecontrary,itunderspent by11/2%.

-2-
ItsdisputehereisnotwiththeCourt,whichconfirmsthesefigures
butwithpressmisrepresentation .Theonlybasisonwhichitcan
discoverthatsuchmisrepresentation mayhavebeencreatedisamis­
readingofTable4onpage3.Thistableaddsuptheexpenditure by
individualCommissioners togetherwiththeFB2,300,000spentbythe
Commissionasawhole.Thistotaliffalselycomparedwiththetotal
o-ftheamountsprovisionally allocatedforindividualCommissioners
wouldshowanexcessof23%.Buttheprovisionalceilingsfor
individualCommissioners areexpresslyfixedwithaviewtoleaving
anadequatereservefortheCommissionasawholeandforcontingencies .
Thisreserveprovedalittlemorethanadequateasisshownby
referencetoTable3onthesamepage.
Itisalsothecasethatspendinginthiscategoryhasincreased
byonly16%since1973,comparedwithanincreaseof64%inthe
Communitycostoflivingindex.Overthesameperiod,theCourtnotes,
theincreaseforotherCommunityinstitutions hasbeensubstantially
sharper(86%fortheCouncil,167%fortheParliament).
TheCourthassuggestedthatthereisatpresentconfusionabout
therelationship betweenrepresentational allowances (Post2400ofthe
budget,whereexpenditure hastobeitemized)andtheflatrate
allowancesofPost1003.TheCommissionbelievesthat,byactingto
strengthen andtodefinemorepreciselyitsrulesinrespectof
expenditureforwhichrepaymentmaybeclaimedunderPost2400,ithas
substantially mettheCourt'srequestforgreaterclarity.Atthe
sametime,anumberofgeneralconsiderations ariseaboutthepurpose
oftheflat-rateallowance.
First,ontheavailableinformation,theycomparemodestlywith
theflat-rateallowanceforAmbassadors ofCommunitycountries.The
PresidentandotherCommissioners arenot,ofcourse,whollycomparable.
Theyarepoliticalfigures,buttheyalsohavecertain-representational
obligations .Furthermore,Ambassadors ingeneralhaveahouseand

-3-
domesticstaffprovidedasdotheSecretaries-General oftheUnited
Nations/NATOandtheOECD.ThatdoesnotapplytothePresident,
oranyotherCommissioner .Theflat-rateallowancemightberegarded
asasmallcounterbalance .
Second,thehalfsuggestionoftheCourtofAuditorsthatthe
practiceoftheCourtofJusticebywhichentertainment byindividual
Membersisdoneontheflat-rateallowance andthefraisderepresentation
usedonlyforcollective entertainment mightbefollowedbytheCommission
doesnotseemappropriate .TheCourtofJustice'slump-sumallowances
areofthesameorderofmagnitude astheCommission'sbuttherepres­
entationalresponsibility isless.TheCourtdoesnothavethefrequent
visitsfromHeadsofState,PrimeMinisters andotherMinisterswhich
areafrequentand,intheinterestsof.theCommunity,desirablefeature
oftheCommission'slife.InthecaseoftheCommission,awiderange
ofcontacts,political andeconomic,throughout theMemberStatesis
desirableifbureaucratic isolationistobeavoided.Thesecannotbe
donebythewholeCommission .Adegreeofspecialization isnecessary.
Third,theCommission doesnotacceptthesuggestionthatitis
wrongforMembersoftheCommissiontoentertain,onareasonable scale
andwithintheBudgetaryallowanceofPost2400,parliamentarians from
theirownMembercountries .ACommissioner whomaintained suchcontact
onlywithhisownnationals wouldnotbedoinghisEuropeanjob.But
aCommissioner whoeschewedallsuchcontactwithhisownnationals
wouldbeacaricature ofaremoteBrusselsbureaucrat .
Fourth,theCommissionfindsequallyunacceptable thesuggestion
thatitshouldseektoestablishguidelines onthebroadclassesof
personswhomitwouldbepropertoentertain.Suchanexercisewould
beneitherpracticable norvaluableasa-meansoffacilitating stricter
controlofexpenditure .Thejustification forrepresentational
entertainment doesnotturnontheoccupationofthoseentertained but

-A-
onwiderpoliticalconsiderations whichitmustbeforCommissioners
tojudgeineachcase.
Subjecttothesegeneralconsiderations ,theCommission has
takenstepstosetuprulestoimplementtherecommendations ofthe
Court,exceptinthefollowingdetailedareasinwhichitfinds
difficulty .
(1)TheCourtdrawsattentiontothehighcostofmealsatthe
ChateaudeValDuchesse,whichismadeavailabletotheCommission
bytheBelgianGovernmentforcertainlargerscaleentertainments .
Themealsthereprovidedarecertainlynotofanextravagant
nature,andthefactthattheircostissomuchhigherthanthe
averageforrestaurant mealsmayhelptoputthelatterinto
perspective .TheCommission doesnot,however,seehowitcan
escapetheuseofValDuchesse.Thereissimplynowhereelse
suitableavailableinwhichitcouldgivetherequiredluncheon
ordinnerforavisitingHeadofStateorGovernment (mainly
fromACPcountries)forwhichitisprincipally used.Itwill
seeifitcannegotiatebettertermsandmakesparinguse,but
itcannotdomorewithoutshowingagravelackofcourtesyto
importantvisitingdignitaries .
(2)TheCommissionfindssomedifficulty withtherulerelating
toentertainment ofofficials.Itfullyaccepts,asindeedwas
statedinitsdecisionof8June1977,thattherecanbeno
questionof"workingmeals"andotherintimatecontactswith
officialsbeingcharged.Itdoes,however,considerthaton
goodmanagerial groundsveryoccasional widerentertainment of
officials whodonotnormallyhavemuchcontactwithCommissioners
isdesirable.Itwould,inparticular,regarditasvery
undesirable thatthepracticeofgivingareceptiontostaffwho
receivemedalsafter20years'serviceshouldbediscontinued .
Theflat-rateallowanceunderPost1003doesnotmeettheproblem.
ThereisnosuchallowancefortheCommission asawhole,andthe
Commissioner forPersonnel,totaketheextremeexample,could
hardlybeexpectedtogiveannualreceptionsforthe3,000people
(includingallinterpreters andtranslators )forwhomheis
responsible outoftherelatively smallflat-rateallowance.

-5-
TheCommission wishesthatthepositionhereshould
beclarified.ItthereforeproposesthattheCommissioners,
byreducingtheirindividualindicativeceilingsby5%,should
createacentralfundwhichundertheauthorityoftheCom­
missionasawholecanbeusedforsuchstrictlylimited
entertainment ofofficials .ItinvitestheControl Com­
mitteeoftheEuropeanParliament toagreewiththis
suggestion .
ItalsobeLievesthattherulelaiddownbytheBudget
Authorityrelatingtotheentertainment ofotherCommunity
institutions is,exceptionally ,tootight.Itcouldbe
interpreted asexcluding amealgiventothePresidentof
theCouncilorthePresident oftheParliament .Thisis
surelyunreasonable .TheCommission doesnotbelievethat
itappliestheotherwayround,andwouldwishthematter
tobeclearedup.
(3)TheCommissionisdoubtfulaboutthewisdomoffixingan
absoluteceilingforthecostofmealscharged.Thesecan
varygreatlythroughout theCommunity (andoutsideit)and
mightinvolveaLotofsmalladjustments .Itwouldprefer
amaximumaveragecostforeachCommissioner throughout
theyear,withasinglepaymentmadebytheCommissioner
attheendoftheyeariftherewereanexcess.Itwould
proposeafigureofFB1,350tobeadjustedfromtimeto
timeinaccordance withincreases intheallowancefor
officials .TheCommission does,however,acceptthesug­
gestionoftheCourtthatthereshouldbeclearerguidelines
withregardtoclaimsforentertainment givenbyCommissioners
intheirhomes.Ithasdecidedthatallsuchclaimsshould
bemetbyaflat-raterefundofFB1,000.
Finally,theCommission hasexaminedtheCourt'ssuggestionthat
strictercontrolsovertheallocation ofPost2400shouldobviate
theneedforthebudgettransfers betweenPost2400and2401.While
theCourtdoesnotquestionthelegalproprietyofsuchbudgetary
transfers,whichareinconformity withtheFinancialRegulation,

-6-
itclearlyenvisagesthattheyshouldbeavoidedasaregularoccurrence .
TheCommission agrees.Itconsidersthattheprocedures whichithas
adoptedfortheallocationofPost2400willensurethatthetotalannual
budgetaryprovisionforthisPostwillnotbeexceeded.
FraisdeMission
Themajoritemofexpenditure here(66%ofthetotal,asthe
Courtpointsout)relatestotheuseofair-taxis..TheCommissionfully
acceptstherecommendation oftheCourtthattheexistingruleforprior
authorization bythePresidentfortheuseofajetair-taxishouldbe
rigorouslyapplied.Italsoconsidersthatthedistinction betweena
jetandanon-j.etissomewhatartificial,andthatitisbetterthat
priorauthorization bythePresidentshouldberequiredwhateverthe
natureoftheaircraft.TheCommission'sdecisionstothiseffectare
setout.
TheCommission wishes,however,tomakethefollowingobservations
ontheuseofair-taxis,whichitfeelshavenotbeenadequatelyreflected
inthecommentsoftheCourt.First,theuseofair-taxisisnota
luxury.ThoseusedbytheCommission arenotacomfortable meansof
travel.Theyhavefewfacilities,anditisingeneralmoreagreeable
totravelbyscheduledservicesbutwhetheritisequallysatisfactory
dependsuponwhetheroneisreliablyavailabletotherightplaceat
approximately therighttime.Thisisoftennotthecase.Thechoice
thenisnotbetweengoingbyair-taxiorscheduledservice.Itis
betweengoingbyair-taxiornotfulfilling animportantengagement .
Fromthepointofviewoftheindividual Commissioneritwouldbeeasier
nottofulfiltheengagement .FromthepointofviewofCommunity
businessthepositionwouldbedifferent.Forexample,inthecases
ofMrGundelach andMrNatali,whoseschedulesofair-taxijourneys
theCourtfurnished asannexes,theCourthasnotpublishedthedetails
ofthesejourneysdespitethefactthatthesewereprovidedby
MrGundelach andMrNataliattheCourt'srequest.
Second,itfollowsfromtheaboveconsideration thatthe
suggestionthatanair-taxiisonlygoodvalueifitcarries13people
(theyonlyhold6or8)ishardlyrelevant.Thepurposeisnotto
obtainabetterservicethanascheduledservicebuttogetfromplace
toplaceinalimitedtimebytheonlymeansavailable.

-7-
Inthiscontextitisnotnecessarily acriticismtosaythatair-
taxissometimestookonlyoneortwopeople.Therewouldbeno
pointinfillinguptheplaneunnecessarily withofficials.
Equallyitisnotpossibletoavoidsomeemptypositioning or
returnflights.Itismoreexpensivetokeepaplanewaiting
duringatwo-daymeetingthanforittoreturntoBrussels.This
doesnotcontradict theneed,particularly onflightstoandfrom
StrasbourgformeetingsoftheEuropeanParliament,tocoordinate
Commissioners *journeysandmakethefullestpossibleuseof
available space.TheCommission,consciousofthegreaterdemands
ofStrasbourg,isgivingurgentattentiontothis.
Third,theCommission believesthattheCourt'smethod
ofcalculating thepercentage ofmissionscarriedoutwhollyor
partially byair-taxigiveamisleading impression .Thus,the
Presidentiscreditedwithperforming 56%ofhismissionsby
suchmeans.But,totakeanexamplewhichillustrates boththe
imperfection oftheCourt'smethodofcalculation andtheoccasional
needtotakeanair-taxiforashortdistance,thisincludesasan
air-taximissiontheonewhichheperformedtotheUnitedStates
inDecember1978.AfterreplyingtoadebatetotheEuropean
Parliament at2p.m.ononeafternoon hetookanair-taxifrom
Luxembourg toParisinordertocatchascheduledflighttoWashington
forhisofficialvisittoPresidentCarterthefollowingmorning.He
proceeded byscheduledflighttoNewYorkformeetings,thento
Detroitforaspeech,thenbacktoNewYork,thentoBrusselsovernight
forameetingoftheCouncilofMinistersthefollowingmorning,all
byscheduledservices.Butthewholeiscreditedasan"air-taxi"
missioncontributing totheCourt'sfigureof56%.In.fact,the
President'spercentage ofjourneysperformed byair-taxiwas22%.
Similarconsiderations applytootherCommissioners .
Fourth,Commissioners necessarily havetospendmuchof
theirtimeattendingmeetingsofCommunity andotherMinisters,
sometimesinremoteplaces.NearlyallsuchMinistersarriveby
privateplane,muchmoresothandoestheCommission,thussuggesting
thatMemberGovernments whohavetheadvantageofpossessing such
planesconsideritanecessary meansoftravelintheinterestsofthe
efficient useoftimeandconductofbusiness.Totakeaparticular
example,attheTokyoSummitofJune1979,thePresidentofthe

-8-
Commission wastheonlyparticipant totravelbyscheduledflight.
TheCommissionwillexercisethecontrolmentionedearlier
andallpractical economiesintheuseofair-taxis .Itbelieves
thatthe1979costcanbekeptsignificantly belowthatfor1978,
whentherewasheavydisruptionofcommercial services,withinthe
Community,throughweatherandstrikes.Butitmustmakeitclear
thattherecouldnotbeamajorreductionintheirusewithout
Commissioners beingfarlessavailabletoParliament andCouncil
andforotherCommunityduties.
TheCommission wishesalsotocommentontheCourt'sim­
plicationthatitiswrongtocombineofficialengagements,perhaps
onaFridayoraMonday,withaweekendinaMember'scountryof
origin.TheCommission regardsreasonably closecontactbetween
aMemberandhisowncountryasbeingbothsensibleanddesirable .
Ifsuchcontacts-whetherintheformofspeeches,television
appearances ordiscussions withGovernments,oppositionparties
andotherleadersofopinion-arelosttheCommissioner becomes
nothingmorethananinternational civilservant,remoteandill-
equippedtoreachjudgmentsrelevanttotheneedsoftheCommunity .
Thathasneverbeenseenastheappropriate roleofaCommissioner .
Thatbeingso,suchcontactshavetotakeplacemoreattheendand
thebeginningoftheweekthaninmid-week,whenthereareCommission
meetings (onWednesdays),Councilmeetings (mostlyonTuesdays),
partsessionsoftheParliament andmeetingsoftheCommittees of
theParliament .ACommissioner shouldobviously nottravelhomeat
thepublicexpenseexceptwhenhehasagenuinepublicengagement .
Thatistheappropriate test.Buttosuggestthatifhehassuch
anengagement heoughttotrytodoitonalessconvenient mid­
weekdayisthereverseofsense.TheCommission believesthatthis
willbeapparenttoParliamentarians accustomed totheintensiverhythm
ofpoliticallife.

-9-
TheCourtalsoraisesthequestionofhotelexpensesand
suggests aceilingforanight'sstay.Thisraisessomedifficulties .
Costsvarygreatlybetweendifferentcountries.ACommissioner
sometimesbutnotalwaysrequires asitting-room .Itisnecessary
ifheisaccompanied byadelegation orhastonegotiateinthehotel.
Heisalso,unlikenationalMinisters,notinthepositionofhaving
Embassiesathisdisposal.Furthermore,roomsarefrequently booked
byhostGovernments .Againstthisbackground theCommission has
founddifficulty inacceptingthesuggestion ofanightlyceilingas
definedbytheCourt.Ontheotherhand,itacceptstheneedforsome
limitation onexpenditure onhotelsandhasthereforedecidedto
introduce aguidelineforthefuturewherebytotalexpenditure onhotel
accommodation byanyCommissioner shouldbekeptwithinanannualsum
ofFB180,000unlessthereisdetailedjustification tothePresident
ofthespecialreasonsforanexcess.Commissioners willbeinformed
monthlyoftheirexpenditure onhotelsandtheCommissionitselfwould
wishtoreviewthesituationintheeventuality thatthisguidelineis
indangerofbeingexceeded.Inaddition,theCommission hasrevised
itsrulestorequireastatementofreasonsfortheuseofhotelsuites
andsothattheyareinfullconformity withArticle6ofthe
FinancialRegulation governingtheemoluments ofCommissioners .

COM(79)5°7finalANNEX

COMMISSION DECISION ONENTERTAINMENT AND REPRESENTATION
EXPENSES INCURRED BYMETERS OPTHE COMMISSION
TheCommission oftheEuropean Communities t
Having regard toChapter 24oftheBudget ,andin
particular item 2400 thereof (entertainment and
representation expenses :Members oftheInstitution ),
HAS DECIDED ASFOLLOWS :

CHAPTER I
Scope :allocation offunds
Article 1
1.This Decision determines theexpenditure which Members
oftheCommission ,indischarge oftheCommission 's
entertainment andrepresentation obligations ,may ,inits
interests andinconnection with itswork ,charge tothe .
Budget item "entertainment andrepresentation expenses :
Members ofthe Institution "*
2.The activities covered bythis Decision donot concern
occasions arranged bytheCommission oraMember ofthe
Commission atwhich only officials orservants ofthe
Community Institutions arepresent (meals ,receptions ,
A
working meals ,etc.).
3.Representation expenditure byMembers oftheCommission ,
where notcovered bythis Decision ,shall bepaid bythe
Member concerned from theflat-rate representation allowance
provided forbyArticle 4ofCouncil Regulations Nos 422/67/EEC
and5/67/Euratom of25July 1967determining theemoluments
ofthe President and Members ofthe Commission and the
President ,Judges ,Advocates-General andRegistrar ofthe
2 ... •Court ofJustice .
Without prejudice forthetime being totheforthcoming
20JNo187,8.8.1967 ,p.1

3
Commission rules onthecost ofanannual reception by
individual Members ofthe Commission for staff ofthe
departments forwhich they areresponsible *

Article 2
TheBudget item "entertainment andrepresentation
expenditure JMembers oftheInstitution "shall beapportioned
asfollowBt
1.Afixed annual amount forcorporate Commission
entertainment andrepresentation requirements ;
2.Foreach Member oftheCommission ,afixed annual aIlowarice
tomeet the entertainment andprepresentation needs ofthe
Institution undertaken byhim forpurposes ofactivities in
the fields for which hehis responsible and for the fulfilment
ofthepolitical responsibilities ofhispost asaMember ;
3#Areserve .

5
Article 3
*
1»The apportionment referred toinArticle 2shall
bedecided onatthebeginning oftheyear bytheCommission ,
onaproposal from thePresident •
ι ·
2.The fixed annual amount foreach Member referred toin
Article 2(2) shall constitute amaximum .Itmaybe
increased during theyear only inexceptional cases ,by ...
decision oftheCommission onaproposal from thePresident *
>

CHAPTERII
CorporateCommissionentertainmerrt andreprésentation erpenses
Article4
1.CorporateCommissionentertainment andrepresentation
expenditureasreferredtoinArticle2(1)shallbe
committedbydecisionofthePresident.
2.CorporateCommissionentertainment andrepresentation
functionsshallbeorganizedbyorthroughtheappropriate
Commissiondepartments.
3.Theamountoftheexpenditureshallbecertifiedcorrect
-bythePresidentoftheCommission.Theapplicationfor
paymentshallshowinteraliathedate,placeandpurpose
ofthefunction,thenamesandcapacitiesoftheprincipal
guestsaridthenumberofpersonspresent.Itshallbe'
accompanied bybillsorothervouchers.
4*Billsandaccountsshallbepaidtothecreditor
directbytheappropriate department.

Article5
TheappropriateDivisionofDirectorate-General IX
% ,shallmakeoutamonthlystatementofdrawingstodateonthe
fixedannualamountdeterminedasprovidedinArticle'2,
thestatementbeingaddressedtothePresidentoftheCommission

CHAPTER III
Entertainment and representation expenses incurred byMembers
ofthe Commission individually
Article 6
Payment orreimbursement ofexpenses «
1. Commission entertainment and representation expenditure -
incurred byMembers oftheCommission individually inaccordance with
Article 2(2 )shall not exceed the fixed annual amount .
2. Where entertainment andrepresentation functions are
organized byorthrough theappropriate Commission departments ,
therelevant Member shall certify that theamounts expended a^.e
oorrect .Theother provisions ofArticle 4(3 )and (4)shall apply .
3. Inoases other than those referred toinparagraph 2
theMember oftheCommission shall without delay apply forpayment
orreimbursement .
Where drinks areoffered toparties ofvisitors atthe
offices ofMembers oftheCommission payment orreimbursement
shall also beapplied for .

4*Applicationsforpaymentorreimbursement referredtoin
paragraph3___shallbemadeoutbytheMemberoftheCommission
ontherelevantform.Theyshallspecify:
(a)thedateandplaceofthefuncti'on:
(b)thenamesandcapacitiesoftheprincipalquests;
(o)thenumberofpersonspresent.
Theyshallbeaccompanied bybillsorothervoucher?

10
Article 7
Advances onentertainment andrepree entail onexpenses incurred away
from Commission premises
1. Where aMember oftheCommission proposes toorganize anenter­
tainment orrepresentation function away from Commission premises ,an
advance ofuptotheforeseeable amount ofthe relevant
expenditure shall hepaid after prior notification oftheappropriate
Division ofDirectorate-General IXonthe relevant form .
2. Theadvance Bhall hepaid inthecurrency ofthecountry
where thefunction istotake place .
3. Should thefunction hecancelled ,theadvance shall herepaid
inthecurrency inwhich itwasprovided . •->
4. Should thesumadvanced exoeed thesumactually expended ,the toruse
balance shall herepaid inthecurrency inwhich theadvance was
provided .

Article $
Average price ofameal
1*TheConBisBion Bhall determine fmaverage (per
capita )rate ofpayment orreimbursement ofpricesofmeals ,
subject toadjustment asprices change .Each Member ofthe
Commission shall ensure that theaverage cost ofall his
representational meals inafull calendar year iswithin that
figure .
2.Should thefigure hefound atthe eziloftheyear to
have been exceeded ,theexcess shall hepaid "bythe
Member ofthe Commission concerned *

12
Article9
MealaatprivatehomesofMembersoftheCommission
TheCommissionshalldetermineasingleflat-rate(percapita)
figureforreimbursingthecostofmealsattheprivatehomesof
MembersoftheCommission.
Thefiguremayhechanged,inlinewiththemovementofprices
andlabourcosts,bydecisionoftheCommission,onaproposalfrom
thePresident.

Article 10
Other commission entertainment and representation expenses
Thie Decision covers moderate representation
expenses incurred byMembers oftheCommission for
• •
reasons ofcourtesy orinobservance ofcustom (such as
gifts onofficial .visits ).

CHAPTER IV
Reserve
Article 11
Thefunds inthereserve provided forinArticle 2(3)
above shall beused inaccordance with decisions taken by
theCommission onaproposal from thePresident .

CHAPTER V
Entry into force
Article 12
»
» .
This Decision shall enter into force on1October 1979 *
For1979 »Article 8shall beapplied solely tothefourth
quarter oftheyear •
Done atBrussels ,19September 1979
♦ ··1
The President

COMMISSION DECISION ONXISSIOH EXPENSES OFME3IEERS
OPTHE COMMISSION
TheCommission oftheEuropean Communities t
Having regard toCounoil Regulations .Nog .422/67/EECand
5/67/EuratOB of25July 1967determining theemoluments
ofthe President andMembers ofthe Commission and of
thePresident |Judges ,Mvocates-General andRegistrar
oftheCourt ofJustice ,andinparticular Article 6
thereof ,
HAS DECIDED ASFOLLOWS :
Scope
Article 1
This Decision concerns cases where aMember ofthe
Commission isrequired inthecourse ofhisduties
totravel away from theprovisional seat oftheCommission
Such journeys arehereinafter referred toas"missions' *.
OJNo187,8.8.1967 ,p.1 .

Notice ofmission
Article 2
Toobtain commitment oftherequisite expenditure ,all
missions shall benotified bytheMember totheappropriate
Division ofDirectorate-General IXattheearliest possible
date onthe relevant form .

i Artiole3
Thenotification referredtoinArtiole2shall
indicates
(a)thepurposeofthemission;
ι
(b)theplaceofmission;
(c)themodeoftransporttobeused,andtickets
tobeprocured,ifany;
(d)theforeseeabledurationofthemission;
(e)thecurrencyinwhichtheadvanceapplied
for.ifany.istobepaid.

Ticketsandrares
Articlek
1.Theticketsshall,ifsorequested,beissuedby
thetravslagencyofficiallyapprovedbytheCommission.
t *
2.ThefaresshallbeborneinfullbytheCommission.

5-
Advances onmission expenses
Article 5
The sumadvanced mayamount tothe foreseeable
total ofhotel expenses ,fares attheplace
of mission ,and subsistence allowances .
I

Modes oftransport
Article 6
official car ,airliner ,train ,ghip
1. Should aMember ofthe Commission not use his
official car hemay travel byany available airline
rail orshipping service .
2»Travel byConcorde airliner shall ,however ,
require prior authorization from thePresident
ofthe Commission .

7
Air "taxis
Artide 7
ι ·
1. Members oftheCommission shall take airtaxis only in
circumstances ofnecessity andreal urgency .
2. Save inexceptional circumstances ,airtaxis shall notbe
used for journeys between Brussels andmajor Community cities to
which there areeither frequent andconvenient airline services
orother fast modes oftransport .
3f"Asarule airtaxis shall notbeused forjourneys between
Brussels and adestination outside theCommunity .
τ *·
»
4- Should aMember oftheCommission consider hemust travel
byairtaxi heshall apply tothePresident oftheCommission
accordingly ,detailing hisreasons .
5. Prior authorization from thePresident oftheCommission
shall berequired ineach case fortheoutward andforthereturn
trip .

8
6.ThePresidentoftheCommissionshallmakethenecessary
generalarrangements toenablejourneysbyMembersoftheCommission
attendingpart-sessions oftheEuropeanParliamenttotakeplace
underoptiaunconditions.
7.Ordersforairtaxismaybeplacedonlyaftertheauthorization
ι
ofthePresidentoftheCommissionhasbeengiven.

Durât ion ofmission
Article 8
1. Theduration ofthemission shall betheperiod between
thetine ofdeparture oftheBeans oftransport taken andthetime
ofreturn totheprovisional seat oftheCommission .
2. Where themission iscombined with leave ,theduration
ofthe mission shall beconfined tothe end ofthe official
duties at -theplace ofmission ortotheir commencement ,
depending whether theleave follows orprecedes themission .
_3- Paragraph 2shall apply likewise inthecase ofpublic
holidays andweekends unless thetalks continue .

10
Statements ofmission expenses -
Article 9
1. Onreturn ,Members oftheCommission shall without
delay make application totheappropriate Division ofDirectorate -
General IXforpayment ofmission exDenses .Aform shall be
prepared forthepurpose .
2. The application shall indicate :
(a)thepurpose ofthemission ;
(b)theplaice ofmission ;
(c)thetime ofdeparture ofthemeans oftransport
used and thetime ofreturn tothe provisional
seat ofthe Commission ;
(d)where appropriate ,theparticulars requirer' forpurposes
ofArticle 8(2 )and (3);
(e)fares paid direct ;
(f)hotel expenses (excluding meals );
(g)repayable incidental expenses .
Available vouchers shall beattached .
3. Where ahotel suite istaken ,theapplication shall
expressly indicate such circumstances arising out
ofthenature ofthemission asjustify such accommodation .

Subsistence allowance
Article10
1•Thesubsistence allowanceforMembersofthe
CommissionshallbethatlaiddownbytheCouncil
underArticle6(c)oftheRegulationcitedinthepreamble
hereto.
2*Wherethemissionhastakenlessthantwelve^ours
inanyoneday,thesubsistenceallowanceshallbe
reducedbyone-half*Whereithastakenbetweentwelve
hoursandtwenty-fourhours,thesubsistence allowance
shallbepayableinfull.

12
Reimbursable incidental expenses
Article 11
1. Thefollowing incidental expenses shall bereimbursed
onpresentation ofreceipts orother vouchers available :
chargeB forofficial telephone calls ;
charges forofficial telegrams ;
taxi orhire-car charges .
Members oftheCommission may also apply forreimbursement
ofother expenses justified bythenature ofthemission .
2. Entertainment saidrepresentation expenses shall be
claimed separately under theCommission Decision on
entertainment andrepresentation expenses incurred byMembers
ofthe Commission *

13
Hotelexpenses
Article12
1.Hotelexpenses(excludingmeals)shallbe
reimbursedonpresentation ofthebill.
2.Whereabillforahotelsuiteispresented
therequirements ofArticle9(3)must
bemet.

14
Cancellation ofmission
Article 13
Where amission iscancelled ,Members ofthe
Commission shall repay theadvance drawn inthecurrency
inwhich itwasmade andshall have 'the tickets supplied
tothem cancelled .

Officiaicars
Article14
AnofficialcarshallbepermanentlyatthedisposalofeachMember
oftheCommission.Thedriver'sservicesshall,notbeusedforprivate
purposeswherethisinvolvesthedriverinovertimeormissionexpenses,
exceptwherespecialsecurityreasonsapply.

'(o
Entryintoforce
Article 1
Thisdecisionshallenterintoforcecm1October'!9'/9•
DoneatBrussels,19September V?7?
ThePresident