NoC262/8 OfficialJournaloftheEuropeanCommunities 28.9.93
ii
(PreparatoryActs)
COMMISSION
AmendedproposalforaCouncilRegulationonmutualassistancebetweentheadministrative
authoritiesoftheMemberStatesandcooperationbetweenthelatterandtheComissionto
ensurethecorrectapplicationofthelawoncustomsoragriculturalnatters
(93/C262/09)
COM(93)350final—SYN450
(SubmittedbytheCommissionpursuanttoArticle149(3)oftheEECTreatyon1September
1993)
Whereasrulesshouldthereforebedrawnupwherebythe
MemberStates'administrative authoritiesassisteach
otherandcooperatewiththeCommissioninorderto
guaranteetheproperapplicationofcustomsoragri­
culturalregulations,inparticularbypreventingand
investigatingbreachesoftheseregulationsandbyinvesti­
gatingactionswhichareorappearcontrarytothose
regulations;whereasinordertoensuretheeffectiveness
anduniformapplicationofsuchasystem,therules
shouldbelaiddownatCommunitylevel;THECOUNCILOFTHEEUROPEAN COMMUNITIES ,
HavingregardtotheTreatyestablishingtheEuropean
EconomicCommunity,andinparticularArticles43and
100athereof,
HavingregardtoCouncilRegulation(EEC)No729/70
of21April1970onthefinancingofthecommonagri­
culturalpolicy('),aslastamendedbyRegulation(EEC)
No2048/88(2),andinparticularArticle8(3)thereof,
HavingregardtotheproposalfromtheCommission(3),
IncooperationwiththeEuropeanParliament,
Havingregardtotheopinionoftheeconomicandsocial
committee(4),WhereasCouncilRegulation(EEC)No1468/81of
19May1981onmutualassistancebetweentheadminis­
trativeauthoritiesoftheMemberStatesandcooperation
betweenthelatterandtheCommission toensurethe
correctapplicationofthelawoncustomsoragriculture
matters(s)establishedclosecooperationbetweenthesaid
authoritiesandtheCommission ;whereasthatsystemhas
provedeffective;
Whereastheeffectivenessofthecustomsunionandthe
commonagriculturalpolicy,particularlyinthelightof
thecompletionoftheinternalmarket,callsforclose
cooperationbetweentheadministrative authorities
responsibleineachMemberStatefortheapplicationof
provisionsadoptedinthosefields;whereasitalsocalls
forappropriatecooperationbetweenthesenationalauth­
oritiesandtheCommission,whichisresponsiblefor
ensuringtheapplicationoftheTreatyandtheprovisions
adoptedbyvirtuethereof;whereaseffectivecooperation
inthisfieldwouldstrengthentheprotectionoffinancial
interestsoftheCommunity;Whereas,inthelightofthechangesbroughtaboutin
thecontextoftheinternalmarketandinparticularthe
abolitionofcustomscontrolsatinternalCommunity
borders,itisneverthelessnecessary,inthelightofthe
experiencegained,toamendtheprovisionsofRegu­
lation(EEC)No1468/81inordertostrengthenthe
cooperationbetweentheadministrativeauthoritiesofthe
MemberStatesresponsiblefortheapplicationofthe
provisionsadoptedinthefieldofcustomsunionandthe
commonagriculturalpolicy;whereasinviewofthescale
ofthesechanges,Regulation(EEC)1468/81shouldbe
replaced;
OOJNoL94,28.4.1970,p.13.
OOJNoL185,15.7.1988,p.1.
OOJNoC56,26.2.1993,p.1.
OOJNoC161,14.6.1993,p.15 OOJNoL144,2.6.1981,p.1.

28.9.93 OfficialJournaloftheEuropeanCommunities NoC262/9
WhereastheintroductionofCommunityprovisionson
mutualassistancebetweenMemberStates'adminis­
trationsandtheircooperationwiththeCommissionin
ordertoguaranteetheproperapplicationofcustomsor
agriculturalregulationsiswithoutprejudicetothe
applicationofthe1967Conventionformutualassistance
betweencustomsadministrations infieldswhichremain
thesoleprovinceoftheMemberStates;whereasthese
commonprovisionsarenotsuchastoaffectthe
applicationintheMemberStatesofrulesonjudicial
cooperationincriminalcases;
WhereasfurthermorethegeneralCommunityrules
establishing asystemofmutualassistanceand
cooperationamongtheadministrativeauthoritiesofthe
MemberStatesandbetweenthemandtheCommission
donotapplywheretheyoverlapwiththoselaiddownby
specificregulations,savewherethegeneralrules
reinforceorimproveadministrativecooperation ;whereas
inparticular,theimplementation ofthecustomsinfor­
mationsysteminnowayaffectstheMemberStates'obli­
gationstoprovideinformationtotheCommission ,inter
aliaunderRegulations (EEC)No1552/89and(EEC)
No595/9,ortheestablisheduseoffraudinformation
sheetstocirculateinformationofCommunityinterest;
WhereasgreatercooperationbetweentheMemberStates
requiresthecoordinationofenquiriesandotheractivities
carriedoutbythebodiesconcerned;whereasitis
thereforeessentialthattheCommissionshouldbegiven
moredetailedinformationconcerningsuchactivitiesby
theMemberStates;
WhereastheCommission mustensurethatalleconomic
operatorsaretreatedequallyandthattheapplicationby
theMemberStatesofthemutualadministrative
assistancesystemdoesnotleadtodiscrimination
betweeneconomicoperatorsindifferentMemberStates;
WhereasitisappropriatetodefinetheMemberStates'
obligationsunderthemutualadministrative assistance
systeminrespectofcasesinwhichrepresentatives ofthe
MemberStates'nationaladministrations conduct
enquiriesconcerningtheapplicationofcustomsoragri­
culturallegislationwithamandatefrom,orunderthe
authorityofthelegalauthorities;
Whereasnationalrulesconcerningcriminalproceedings
arenotaffectedbythisRegulation;whereasthe
implementation ofsuchnationalrulesshouldnothave
theeffectofdelayingorhinderingtheapplicationof
mutualadministrative assistance;whereasmeasuresmust
thereforebetakentothesecurethelatter;
Whereasthepowersofnationalrepresentatives
conductingenquiriesinotherMemberStatesshouldbe
defined;whereasprovisionshouldalsobemadefor
Commissionrepresentatives tobeassociated,wherenecessary,withnationalenquiries,andtheirpowers
defined;
Whereasinordertoensuretheeffectiveness ofthe
system,findingsestablishedandinformationobtainedin
otherMemberStatesorinthirdcountriesinthecourse
ofaninvestigationcarriedoutunderthemutualadminis­
trativeassistancearrangements mustnotbeaccorded
lesserweightsimplybecausetheydonotcomefromthe
MemberStateconcerned;
Whereasitisnecessaryforthesuccessfulfunctioningof
administrative cooperationthattheCommission be
informedofinformationexchangedbetweenMember
Statesandthirdcountriesincasesofparticularinterest;
Whereas,withaviewtosecuringtherapidand
systematicexchangeofinformationforwardedtothe
Commission ,thereisaneedforaspecialcomputer
network;whereassensitivedataconcerningfraudsand
irregularitiesinthecustomsandagriculturaldomains
shouldbestoredinacentraldatabaseandaccessibleto
theMemberStates,whileensuringthattheconfidential
natureoftheinformationexchanged,inparticulardata
ofapersonalnature,isrespected;whereas,giventhe
justifiablesensitivityoftheissue,thereshouldbeclear
andtransparentrulestoprotectthefreedomoftheindi­
vidual;
Whereastheexchangedinformationmayconcern
physicalpersonsandthepresentregulationmust,
therefore,implement,initsfieldofapplication,theprin­
ciplesoftheprotectionofpersonswithregardtothe
processing,byautomaticmeansorotherwise,ofpersonal
data;whereas,untiltheadoptionofCommunitylegis­
lationinthisfield,theseprinciplesshouldthemselvesbe
providedforintheRegulation;
Whereas,inordertotakepartintheCustomsInfor­
mationSystem,theMemberStatesandtheCommission
mustadoptlegislationontherightsandfreedomsof
individualswithregardtotheprocessingofpersonal
data;whereas,untilthereisharmonization ofnational
legislation,theMemberStatesandtheCommissionmust
guaranteeahighlevelofprotectionatleastcomplying
withtheprinciplesofConventionNo108oftheCouncil
ofEuropefortheprotectionofindividualswithregard
toautomaticprocessingofpersonaldata,of28January
1981;
WhereastheCommission ,inclosecooperationwiththe
MemberStates,shouldfacilitatetheinstallationand
managementofcomputersystemsintheMemberStates;
WhereastheCommissionshouldbenotifiedoflegalor
administrativeproceedingsbroughtforinfringementsof
thelawoncustomsoragriculturalmatters;

NoC262/10 OfficialJournaloftheEuropeanCommunities 28.9.93
Whereascustomsauthoritieshavedailytoapplyboth
Communityandnon-Community provisions;whereasit
isthereforeclearlynecessarytoensurethatthe
provisionsrelatingtomutualassistance,administrative
cooperationandthecommonautomatedinformation
systemforcustomspurposes(fornon-Community and
forCommunityprovisions)developasfaraspossiblein
stepinbothsectors;
Whereas,withtheaimofimplementing certain
provisionsofthepresentRegulation,enablingtheinstal­
lationandfunctioningofthecustomsinformationsystem
andexaminingpossibleproblemsinconnectionwiththe
developments oftheadministrative cooperationas
providedforinthepresentRegulation,itisnecessaryto
establishaconsultativecommittee;policyandthespecialrulesadoptedwithregardto
goodsresultingfromtheprocessingofagricultural
products;
—'applicantauthority'shallmeanthecompetent
authorityofaMemberStatewhichmakesarequest
forassistance,
—'requestedauthority'shallmeanthecompetent
authorityofaMemberStatetowhicharequestfor
assistanceismade,
—'administrative enquiry'shallmeanallcontrols,
checksandotheractiontakenbytheadministrative
authoritiesspecifiedinArticle1(1)inthe
performanceoftheirdutieswithaviewtoensuring
properapplicationofcustomsandagriculturallegis­
lationand,wherenecessary,checkingtheirregular
natureofoperationswhichappeartobreachthat
legislation,exceptactiontakenattherequestofor
underadirectmandatefromajudicialauthority;
—'personaldata'shallmeanallinformationrelatingto
anidentifiedoridentifiableindividual .
2.EachMemberStateshallcommunicate totheother
MemberStatesandtheCommission alistofthe
competentauthoritiesithasappointedforthepurposes
ofapplyingthisRegulation .
ForthepurposesofthisRegulation'competentauth­
orities'shallmeantheauthoritiesappointedin
accordancewiththeprecedingsubparagraph .HASADOPTEDTHISREGULATION :
Article1
1.ThisRegulationlaysdownthewaysinwhichthe
administrative authoritiesresponsibleforimplementation
ofthelawoncustomsandagriculturalmattersinthe
MemberStatesshallcooperatewitheachotherandwith
theCommissioninordertoensurecompliancewiththat
law.
2.TheprovisionsofthisRegulationshallnotapply
wheretheyoverlapwiththespecificprovisionsofother
legislationonmutualassistancebetweenMemberStates'
administrative authoritiesandcooperationbetweenthe
latterandtheCommissionfortheapplicationofcustoms
andagriculturallegislation .
Article2
1.ForthepurposesofthisRegulation :Article3
Wherenationalauthoritiesdecide,inresponsetoa
requestforadministrative assistanceoracommunication
basedonthisRegulation,totakeactioninvolving
measureswhichmaybeimplementedonlywiththeauth­
orizationoratthedemandofajudicialauthority:
—anyinformationthusobtainedconcerningthe
applicationofcustomsandagriculturallegislation,or
atleast
—thatpartofthefilerequiredtoputastoptoa
fraudulentpractice,
shallbecommunicated aspartoftheadministrative
cooperationprovidedforbythisRegulation .
However,anysuchcommunication musthavetheprior
authorizationofthejudicialauthorityconsultedforthis
purposeonacase-by-casebasis.—'customslegislation'shallmeanthebodyof
Community provisionsandtheassociated
implementing provisionsgoverningtheimport,
export,transitandpresenceofgoodstradedbetween
MemberStatesandthirdcountries,andbetween
MemberStatesinthecaseofgoodsthatdonothave
CommunitystatuswithinthemeaningofArticle9(2)
oftheTreatyorgoodssubjecttoadditionalcontrols
orinvestigationsforthepurposesofestablishingtheir
Communitystatus,
—'agriculturallegislation'shallmeanthebodyof
provisionsadoptedunderthecommonagricultural

28.9.93 OfficialJournaloftheEuropeanCommunities NoC262/11
TITLEI
ASSISTANCE ONREQUEST
Article4
1.Attherequestoftheapplicantauthority,the
requestedauthorityshalltransmittoitanyinformation
whichmayenableittoenforcetheprovisionsofcustoms
oragriculturallegislation,andinparticularthose
concerning :
theapplicationofcustomsdutiesandchargeshaving
equivalenteffecttogetherwithagriculturalleviesand
otherchargesprovidedforunderthecommonagri­
culturalpolicyorthespecialarrangementsapplicable
tocertaingoodsresultingfromtheprocessingof
agriculturalproducts,
operationsformingpartofthesystemoffinancingby
theEuropeanAgriculturalGuidanceandGuarantee
Fund.
2.Inordertoobtaintheinformationsought,the
requestedauthorityortheadministrativeauthoritywhich
ithasinturnaddressedshallproceedasthoughacting
onitsownaccountorattherequestofanotherauthority
initsowncountry.Article7
Attherequestoftheapplicantauthority,therequested
authorityshallasfaraspossiblekeepaspecialwatchor
arrangeforaspecialwatchtobekeptwithinitsopera­
tionalarea:
(a)onpersons,andmoreparticularlytheirmovements,
wheretherearereasonablegroundsforbelievingthat
theyarebreachingcustomsoragriculturallegis­
lation;
(b)onplaceswheregoodsarestoredinawaythatgives
groundstosuspectthattheyareintendedtosupply
operationscontrarytocustomsoragriculturallegis­
lation;
(c)onthemovementsofgoodsindicatedasbeingthe
objectofpotentialbreachesofcustomsoragri­
culturallegislation;
(d)onmeansoftransport,wheretherearereasonable
groundsforbelievingthattheyarebeingusedto
carryoutoperationsinbreachofcustomsoragri­
culturallegislation .
Article8
Attherequestoftheapplicantauthority,therequested
authorityshallmakeavailableanyinformationinits
possessionorobtainedinthecircumstances describedin
Article4(2),andparticularlyreportsandother
documentsorcertifiedtruecopiesorextractsthereof,
concerningoperationsdetectedorplannedwhich
constitute,orappeartotheapplicantauthorityto
constitute,breachesofcustomsoragriculturallegis­
lation.
However,originaldocumentsanditemsshallbe
providedonlywherethisisnotcontrarytothelegis­
lationinforceintheMemberStateinwhichthe
requestedauthorityisbased.
Article9
1.Therequestedauthorityshallattherequestofthe
applicantauthoritycarryout,orarrangetohavecarried
out,theappropriateadministrative enquiriesconcerning
operationswhichconstitute,orappeartotheapplicant
authoritytoconstitute,breachesofcustomsoragri­
culturallegislation.
Therequestedauthority,ortheadministrativeauthority
towhichithasrecourse,shallconductadministrative
enquiriesasthoughactingonitsownaccountoron
behalfofanotherauthorityinitsowncountry.
Therequestedauthorityshallcommunicatetheresultsof
suchadministrative enquiriestotheapplicantauthority.Article3
Attherequestoftheapplicantauthority,therequested
authorityshallsupplyitwithanyattestation,document
orcertifiedtruecopyofadocumentinitspossessionor
obtainedinthemannerreferredtoinArticle4(2)which
relatestooperationscoveredbycustomsoragricultural
legislation .
Article6
1.Attherequestoftheapplicantauthority,the
requestedauthorityshall,whileobservingtherulesin
forceintheMemberStateinwhichitisbased,notifythe
addresseeorhaveitnotifiedofallinstrumentsor
decisionswhichemanatefromtheadministrative auth­
oritiesandconcerntheapplicationofcustomsoragri­
culturallegislation.
2.Requestsfornotification,mentioningthesubjectof
theactordecisiontobecommunicated ,shallbeaccom­
paniedbyatranslationintheofficiallanguageoran
officiallanguageoftheMemberStateinwhichthe
requestedauthorityisbased,withoutprejudicetothe
latter'srighttowaivesuchatranslation .

NoC262/12 OfficialJournaloftheEuropeanCommunities 28.9.93
2.Byagreementbetweentheapplicantauthorityand
therequestedauthority,officialsappointedbythe
applicantauthoritymaybepresentattheadministrative
enquiriesreferredtoinparagraph 1.TITLEII
SPONTANEOUS ASSISTANCE
Article13
ThecompetentauthoritiesofeachMemberStateshall,
aslaiddowninArticles14and15ofthisRegulation,
provideassistancetothecompetentauthoritiesofthe
otherMemberStateswithoutpriorrequest.Administrative enquiriesshallatalltimesbecarriedout
bystaffoftherequestedauthority.Theapplicant
authority'sstaffmaynot,oftheirowninitiative,assume
powersofinspectionconferredonofficialsofthe
requestedauthority.Theyshall,however,haveaccessto
thesamepremisesandthesamedocumentsasthelatter,
throughtheirintermediaryandforthesolepurposeof
theadministrative enquirybeingcarriedout. Article14
Wheretheyconsideritservestheenforcementof
customsoragriculturallegislation,eachMemberState's
competentauthoritiesshall: Insofarasnationalprovisionsoncriminalproceedings
reservecertainactstoofficialsspecificallydesignatedby
nationallaw,theapplicantauthority'sstaffshallnottake
partinsuchacts.Inanyevent,theyshallnotparticipate
inparticularinsearchesofpremisesortheformalques­
tioningofpersonsundernationalcriminallaw.They
shall,however,haveaccesstotheinformationthus
obtainedsubjecttotheconditionslaiddowninArticle3.(a)asfarasispossiblekeep,orhavekept,thespecial
watchdescribedinArticle7ofthisRegulation;
(b)communicate tothecompetentauthoritiesofthe
otherMemberStatesconcernedallinformation in
theirpossession,andinparticularreportsandother
documentsorcertifiedtruecopiesorextracts
thereof,concerningoperationswhichconstitute,or
appeartothemtoconstitute,breachesofcustomsor
agriculturallegislation .Article10
Byagreementbetweentheapplicantauthorityandthe
requestedauthorityandinaccordancewiththe
arrangementslaiddownbythelatter,officialsdulyauth­
orizedbytheapplicantauthoritymayobtain,fromthe
officeswheretheadministrative authoritiesofthe
MemberStateinwhichtherequestedauthorityis
situatedexercisetheirfunctions,informationconcerning
theapplicationofthelawoncustomsandagricultural
matterswhichisneededbytheapplicantauthorityand
whichisderivedfromdocumentation towhichthestaff
ofthoseofficeshaveaccess.Theseofficialsshallbeauth­
orizedtotakecopiesofthesaiddocumentation .Article15
ThecompetentauthoritiesofeachMemberStateshall
immediatelysendtothecompetentauthoritiesofthe
othermemberStatesallrelevantinformationconcerning
operationswhichconstitute,orappeartothemto
constitute,breachesofcustomsoragriculturallegis­
lation,andinparticularinformationconcerningthe
goodsinvolvedandnewwaysandmeansofcarryingout
suchoperations .Article11
Staffoftheapplicantauthoritypresentinanother
MemberStateinaccordancewithArticles9and10must
atalltimesbeabletoproducewrittenauthoritystating
theiridentityandtheirofficialfunctions.
Article12
Findings,certificates,information,documents,certified
truecopiesandanyintelligenceobtainedbythestaffof
therequestedauthorityandcommunicated tothe
applicantauthorityinthecourseoftheassistance
providedforinArticles4to10ofthisRegulationmay
beinvokedasevidencebythecompetentbodyofthe
applicantauthority.Inthateventtheyshallnotbe
accordedlesserweightbyvirtuesolelyofthefactthat
theydonotcomefromstaffoftheapplicantauthority.Article16
InformationobtainedbystaffofoneMemberStateand
communicated toanotherMemberStateinthecourseof
thespontaneousassistanceprovidedforinarticles13to
15ofthisRegulationmaybeinvokedasevidencebythe
competentbodiesofthememberStatereceivingthe
information .Inthateventitshallnotbeaccordedlesser
weightbyvirtuesolelyofthefacttheatitdoesnotcome
fromstaffoftherecipientMemberState.

28.9.93 OfficialJournaloftheEuropeanCommunities NoC262/13
TITLEIII
RELATIONS WITHTHECOMMISSION
Article17
1.ThecompetentauthoritiesofeachMemberState
shallcommunicate totheCommission assoonasitis
availabletothem:
(a)anyinformationtheyconsiderrelevantconcerning :
—goodswhichhavebeenoraresuspectedof
havingbeentheobjectofbreachesofcustomsor
agriculturallegislation;
—methodsorpracticesusedorsuspectedofhaving
beenusedtobreachcustomsoragriculturallegis­
lation;
—requestsforassistance,actiontakenandinfor­
mationexchangedinapplicationofArticles4to
16ofthisRegulationwhicharecapableof
revealingfraudulenttendenciesinthefieldof
customsandagriculture .
(b)anyinformationonflawsorgapsincustomsoragri­
culturallegislationthatbecomeapparentormaybe
deducedfromtheapplicationofthatlegislation .
2.TheCommission shallcommunicate tothe
competentauthoritiesineachMemberState,assoonas
itbecomesavailable,anyinformationthatwouldhelp
themtoenforcecustomsoragriculturallegislation.
Article18
1.WhereaMemberState'scompetentauthorities
becomeawareofoperationswhichconstitute,orappear
toconstitute,breachesofcustomsoragriculturallegis­
lationthatareofparticularrelevanceatCommunity
level,andespecially:
—wheretheyhave,ormighthave,ramifications in
otherMemberStates,or
—whereitappearslikelytotheaboveauthoritiesthat
similaroperationshavealsobeencarriedoutinother
MemberStates,
theyshallcommunicatetotheCommissionassoonas
possible,eitherontheirowninitiativeorinresponsetoa
reasonedrequestfromtheCommission,anyrelevant
information,beitintheformofdocumentsorcopiesor
extractsthereof,neededtodeterminethefactsinorder
thattheCommissionmightcoordinatethestepstakenby
theMemberStates.TheCommissionshallconveythisinformationtothe
competentauthoritiesoftheotherMemberStates.
2.WhereaMemberState'scompetentauthorities
invokeparagraph 1,theyneednotcommunicateinfor­
mationasprovidedinArticle14(b)andArticle17of
thisRegulationtotheircounterparts intheother
MemberStatesconcerned .
3.Inresponsetoareasonedrequestfromthe
Commission ,theMemberStates'competentauthorities
shallactinthelaiddowninArticles4to8ofthisRegu­
lation.
4.WheretheCommissionconsidersthatirregularities
havetakenplaceinoneormoreMemberStates,itshall
informtheMemberStateorStatesconcernedthereof
andthatStateorthoseStatesshallattheearliestoppor­
tunitycarryoutanenquiry,atwhichCommission
officialsmaybepresentundertheconditionslaiddown
inArticles9(2)and11ofthisRegulation .
TheMemberStateconcernedshall,assoonaspossible,
communicate totheCommissionthefindingsofthe
enquiry.
5.Representatives oftheCommissionmaycollectthe
informationspecifiedinArticle10ofthisRegulation
undertheconditionslaiddowninthatArticle.
6.ThisArticleiswithoutprejudicetothe
Commission'srighttoinformationandscrutinybyvirtue
ofotherlegislationinforce.
TITLEIV
RELATIONS WITHTHIRDCOUNTRIES
Article19
Providedthethirdcountryconcernedhasgivenalegal
undertakingtoprovidetheassistancerequiredtogather
proofoftheirregularnatureofoperationswhichappear
tobecontrarytocustomsoragriculturallegislationorto
determinethescopeofoperationswhichhavebeen
foundtobecontrarytothatlegislation,information
obtainedunderthisRegulationmaybecommunicated to
thatthirdcountryaspartofaconcertedaction,subject
totheagreementofthecompetentauthoritiessupplying
theinformation ,inaccordancewiththeirinternal
provisionsconcerningthecommunication ofpersonal
datatothirdcountriesand,ifnecessarysubjecttothe
agreementofthepersonconcerned,insofarasthisdoes
notjeopardizethesuccessfuloutcomeoftheenquiry.
Theinformationshallbecommunicated eitherbythe
CommissionorbytheMemberStatesaspartofthe
concertedactionreferredtointhepreviousparagraph;
ineithercaseappropriatestepsshallbetakentoensurea

NoC262/14 OfficialJournaloftheEuropeanCommunities 28.9.93
degreeofprotectioneqiuvalenttothatlaiddownby
Article45(1)and(2)ofthisRegulation .Article22
MemberStatesshallnotifytheCommissionofinfor­
mationexchangedwiththirdcountrieswherever,within
themeaningofArticle18(1),itisparticularlyrelevantat
Communityleveltotheimplementation ofthisRegu­
lationortheeffectivenessofcustomsoragricultural
legislation.Article20
1.InpursuitoftheobjectivesofthisRegulation,the
Commissionmay,ontheconditionslaiddowninArticle
19ofthisRegulation,conductCommunityadminis­
trativeandinvestigativecooperationmissionsinthird
countriesincoordinationandclosecooperationwiththe
competentauthoritiesoftheMemberStates.
2.TheCommunitymissionstothirdcountriesshallbe
governedbythefollowingconditions:TITLEV
CUSTOMSINFORMATION SYSTEM
Establishmentofacustomsinformationsystem
Article23
1.Anautomatedinformationsystem,theCustoms
InformationSystem,hereinafterreferredtoas'theCIS',
isherebyestablishedtomeettherequirementsofthe
administrative authoritiesresponsibleforapplyingthe
lawoncustomsoragriculturalmatters,aswellasthose
oftheCommission .a) beundertaken attheCommission's
attherequestofoneormoreMembertheymay
initativeor
States;
(b)theyshallbecarriedoutbyCommissionrepresen­
tativesappointedforthatpurposeandbyofficials
appointedforthatpurposebytheMemberStateor
MemberStatesconcerned;
(c)2.TheaimoftheCIS,inaccordancewiththe
provisionsofthisRegulation,shallbetoassistin
preventing,investigatingandprosecutingoperations
whichareinbreachofcustomsoragriculturallegis­
lation,byincreasing,throughtherapiddisseminationof
information,theeffectivenessofthecooperationand
controlproceduresofthecompetentauthoritiesreferred
tointhisRegulation .themayalso,byagreementwiththeCommission
andtheotherMemberStatesconcerned,becarried
outonbehalfoftheCommunitybyofficialsofa
MemberState,inparticularunderabilateral
assistanceagreement;inthateventtheCommission
shallbeinformedoftheresultsofthemission:
(d)missionexpensesshallbepaidbytheCommission .3.TheCIScouldalsobeusedbytheCustomsauth­
oritiesoftheMemberStatesincarryingoutfunctions
whicharenotcoveredbyCommunitylegislation.
3.TheCommission shallinformtheMemberStatesof
theresultsofmissionscarriedoutpursuanttothis
Article.4.Operationsinconnectionwiththeapplicationof
agriculturalregulationswhichrequiretheintroductionof
informationintotheCISshallbedeterminedbythe
Commissioninconformitywiththeproceduresetoutin
Article43(2).Article21
1.Thefindingsandinformationobtainedinthe
courseoftheCommunitymissionsreferredtoinArticle
20ofthisRegulation,andinparticulardocuments
passedonbythecompetentauthoritiesofthethird
countriesconcerned,shallbehandledinaccordancewith
Article45ofthisRegulation .5.Theexchangeofinformationprovidedforpursuant
toArticles17and18isnotcoveredbytheprovisionsof
thisTitle.
6.TheMemberStatesandtheCommission ,here­
inafterreferredtoas'theCISpartners',shalltakepartin
theCISundertheconditionslaiddowninthisTitle.
OperationanduseoftheCIS2.Suchfindingsandinformationmaynotbe
accordedlesserweightbyvirtuesolelyofthefactthat
theydonotcomefromstaffoftheMemberStateusing
theminthecourseofadministrativeorlegalactionor
proceedingsbroughtforbreachesofcustomsoragri­
culturallegislation,orbecausetheyhavebeenobtained
outsidetheCommunity .Article24
TheCISshallconsistofacentraldatabasefacilityandit
shallbeaccessibleviaterminalsineachMemberState
andattheCommission .Itshallcompriseexclusivelydata
necessarytofulfilitsaimasstatedinArticle23(2),
includingpersonaldata,inthefollowingcategories :
(i)commodities ;3.Forsuchpurposes,originaldocumentsobtained,or
certifiedtruecopiesthereof,shallbeforwardedbythe
CommissiontothecompetentauthoritiesoftheMember
Statesiftheysorequest.

28.9.93 OfficialJournaloftheEuropeanCommunities NoC262/15
(ii)meansoftransport;
(iii)businesses;
(iv)persons;
(v)fraudtrends;
(vi)availabilityofexpertise.
Article25
TheitemstobeincludedintheCISrelatingtoeachof
thecategories(i)to(vi)inArticle24shallbedetermined
inaccordancewiththeprocedureprovidedforinArticle
43(2)totheextentthatthisisnecessarytofulfiltheaim
oftheSystem.Noitemsofpersonaldatashallbe
includedincategories(v)and(vi)ofArticle24.In
categories(i)to(iv)ofArticle24theitemstobe
includedinrespectofpersonaldatashallcompriseno
morethan:
(i)name,maidenname,forenamesandaliases;
(ii)dateandplaceofbirth;
(iii)nationality;
(iv)sex;
(v)anyparticularphysicalcharacteristics ;
(vi)reasonforinclusionofdata;
(vii)suggestedaction;
(viii)awarningcodeindicatinganyhistoryofbeing
armed,violentorescaping.
Inallcases,personaldatarevealingracialorethnic
origin,politicalopinions,religiousbeliefs,philosophical
orethicalpersuasionortrade-unionmembership,and
dataconcerningthehealthorsexlifeofanindividual
shallnotbeincluded.Thesameshallapplytopersonal
dataconcerningcriminalrecords.
Article26
Thefollowingprinciplesmustbeobservedinthe
implementation oftheCISwherepersonaldataare
concerned :
(i)personaldatamustbeobtainedandprocessedfairly
andlawfully;
(ii)datamustbecollectedforspecified,legitimate
purposesandusedinawaycompatiblewiththe
aimsdefinedinArticle23(2);(iii)datamustbeadequate,relevantandnotexcessivein
relationtothepurposesforwhichtheyare
processed;
(iv)datamustbeaccurateand,wherenecessary,keptup
todate;
(v)datamustbekeptinaformwhichpermitsidentifi­
cationofdatasubjectsfornolongerthanis
necessaryforthepurposesinview.
Article27
1.Dataincategories(i)to(iv)ofArticle24shallbe
includedintheCISonlyforthepurposeofsightingand
reporting,discreetsurveillanceorspecificchecks.
2.Forthepurposeofthesuggestedactionsreferredto
inparagraph 1,personaldatawithinanyofcategories(i)
to(iv)ofArticle24maybeincludedintheCISonlyif,
especiallyonthebasisofpriorillegalactivities,thereare
realindicationstosuggestthatthepersonconcernedhas
committed,iscommitting,orwillcommitactionswhich
areinbreachofcustomsoragriculturallegislation.
Article28
1.IfthesuggestedactionsreferredtoinArticle27(1)
arecarriedout,thefollowinginformationmay,inwhole
orinpart,becollectedandtransmittedtotheCIS
partnersuggestingtheactions:
(i)thefactthatthecommodity,meansoftransport,
businessorpersonreportedhasbeenfound;
(ii)theplace,timeorreasonforthecheck;
(iii)therouteanddestinationofthejourney;
(iv)personsaccompanying thepersonconcernedor
occupantsofthemeansoftransport;
(v)themeansoftransportused;
(vi)objectscarried;
(vii)thecircumstances underwhichthecommodity,
meansoftransport,businessorpersonwasfound.
Whensuchinformation iscollectedinthecourseof
discreetsurveillance,stepsmustbetakentoensurethat
thediscreetnatureofthesurveillanceisnotjeopardized .
2.Inthecontextofthespecificchecksreferredtoin
Article27(1)persons,meansoftransportandobjects
maybesearchedtotheextentpermissibleandin

NoC262/16 OfficialJournaloftheEuropeanCommunities 28.9.93
spondingprovisionsapplicabletotheCommissioninthis
connectionandshouldtakeintoaccounttheprinciples
setoutintheAnnextothisRegulation .accordancewiththelaws,regulationsandproceduresof
theMemberStateinwhichthesearchtakesplace.Ifthe
specificcheckisnotpermittedbythelawofaMember
State,itshallautomaticallybeconvertedbythatMember
Stateintosightingandreportingordiscreetsurveillance .
2.Withoutprejudicetoparagraphs 1and4ofthis
ArticleandArticle29(3),dataobtainedfromtheCIS
shallbeusedonlybydesignatedauthoritiesor
departments ineachMemberStateandatthe
Commission ,whicharecompetent,inaccordancewith
thelaws,regulationsandproceduresapplicabletothem,
toactinordertoachievetheaimstatedinArticle23(2).
3.EachMemberStateshallsendtheCommission a
listoftheauthoritiesordepartmentsdesignatedin
accordancewithparagraph2.
TheCommission shallinformtheotherMemberStates
accordingly .ItshallalsoinformalltheMemberStatesof
thecorresponding detailsconcerningtheCommission
departmentsauthorizedtohaveaccesstotheCIS.
Thelistoftheauthoritiesordepartmentsthusdesignated
shallbepublishedbytheCommissionforinformationin
theOfficialJournaloftheEuropeanCommunities .
4.DataobtainedfromtheCISmay,withtheprior
authorizationof,andsubjecttoanyconditionsimposed
by,theMemberStatewhichincludedtheminthe
System,becommunicated forusebynationalauthorities
otherthanthosedesignatedunderparagraph2,
non-memberStatesandinternationalorregionalorgan­
izationswishingtomakeuseofthem.EachMember
Stateshalltakespecialmeasurestoensurethesecurityof
suchdatawhentheyarebeingtransmittedorsuppliedto
departmentslocatedoutsideitsterritory.
Theprovisionsreferredtointhepreviousparagraph
shallapplymutatismutandistotheCommissionwhereit
hasenteredthedataintheSystem.Article29
1.DirectaccesstodataincludedintheCISshallbe
reservedexclusivelyforthenationalauthorities
designatedbyeachMemberStateandthedepartments
designatedbytheCommission .Thesenationalauth­
oritiesshallbecustomsadministrations ,butmayinclude
otherauthoritiesalsocompetent,accordingtothelaws,
regulationsandproceduresoftheMemberStatein
question,toactinordertoachievetheaimstatedin
Article23(2).
2.EachMemberStateshallsendtheCommission a
listofitsdesignatedcompetentauthoritieswhichhave
directaccesstotheCISstating,foreachauthority,
whichdataitmayhaveaccesstoandforwhatpurposes.
TheCommission shallinformtheotherMemberStates
accordingly .ItshallalsoinformalltheMemberStatesof
thecorresponding detailsconcerningtheCommission
departmentsauthorizedtohaveaccesstotheCIS.
ThelistofnationalauthoritiesandCommission
departmentsthusdesignatedshallbepublishedbythe
CommissionforinformationintheOfficialJournalofthe
EuropeanCommunities .
3.Notwithstanding theprovisionsofparagraphs 1and
2,adecisionmaybetaken,inaccordancewiththe
procedurereferredtoinArticle43(2),topermitaccess
totheCISbyinternationalorregionalorganizations ,
providedthat,whererelevant,aprotocolisatthesame
timeconcludedwiththoseorganizations ,inconformity
withArticle7(3)oftheConventionbetweenMember
StatesoftheCommunityontheuseofinformationtech­
nologyforcustomspurposes.Inreachingthedecision
accountshallbetakeninparticularofanyexisting
bilateralorCommunityarrangements andofthe
adequacyofdata-protection measures.Article31
1.TheinclusionofdataintheCISshallbegoverned
bythelaws,regulationsandproceduresofthesupplying
MemberStateand,whereappropriate,thecorre­
spondingprovisionsapplicabletotheCommissioninthis
connection,unlessthisRegulationlaysdownmore
stringentprovisions.
2.TheprocessingofdataobtainedfromtheCIS,
includingtheiruseorperformanceofanyactionunder
Article27suggestedbythesupplyingCISpartner,shall
begovernedbythelaws,regulationsandproceduresof
theMemberStateprocessingorusingsuchdataandtheArticle30
1.CISpartnersmayusedataobtainedfromtheCIS
onlyinordertoachievetheaimstatedinArticle23(2),
exceptthattheymayuseitforadministrativeorother
purposeswiththepriorauthorizationofandsubjectto
anyconditionsimposedbytheMemberStateor,where
applicable,theCommission,whichincludeditinthe
System.Suchotheruseshallbeinaccordancewiththe
laws,regulationsandproceduresoftheMemberState
whichseekstouseitand,whereappropriate,thecorre­

28.9.93 OfficialJournaloftheEuropeanCommunities NoC262/17
Retentionofdata corresponding provisionsapplicabletotheCommission
inthisconnection,unlessthisRegulationlaysdown
morestringentprovisions. Article33
1.DataincludedintheCISshallbekeptonlyforthe
timenecessarytoachievethepurposeforwhichthey
wereincluded.Theneedfortheirretentionshallbe
reviewedatleastannuallybythesupplyingCISpartner.Amendmentofdata
Article32
1.OnlythesupplyingCISpartnershallhavetheright
toamend,supplement,correctordeletedatawhichit
hasincludedintheCIS.2.ThesupplyingCISpartnermay,withinthereview
period,decidetoretaindatauntilthenextreviewiftheir
retentionisnecessaryforthepurposesforwhichthey
wereincluded.WithoutprejudicetoArticle36,ifthereis
nodecisiontoretaindatatheyshallautomatically be
transferredtothatpartoftheCIStowhichaccessshall
belimitedinaccordancewithparagraph4.2.ShouldasupplyingCISpartnernote,orhave
drawntoitsattention,thatthedataitincludedare
factuallyinaccurateorwereincluded,orarestored
contrarytothisRegulation,itshallamend,supplement,
correctordeletethedata,asappropriate,andshall
advisetheotherCISpartnersaccordingly .3.TheCISshallautomaticallyinformthesupplying
CISpartnerofascheduledtransferofdatafromtheCIS
underparagraph2,givingonemonth'snotice.
3.IfasCISpartnerhasevidencetosuggestthatan
itemofdataisfactuallyinaccurate,orwasincludedoris
storedintheCIS,contrarytothisRegulation,itshall
advisethesupplyingCISpartnerassoonaspossible.The
lattershallcheckthedataconcernedand,ifnecessary,
correctordeletetheitemwithoutdelay.Thesupplying
CISpartnershalladvisetheotherpartnersofany
correctionordeletioneffected.4.Datatransferredunderparagraph2shallcontinue
toberetainedforoneyearwithintheCISbut,without
prejudicetoArticle36,shallbeaccessibleonlytoa
representativeoftheCommitteereferredtoinArticle43
inconnectionwiththeapplicationofthesixth,seventh,
eighthandninthindentsofparagraph4thereofortothe
supervisoryauthoritiesreferredtoinArticle38.During
thatperiodthedatamaybeconsultedonlyforthe
purposesofcheckingtheiraccuracyandlawfulness,after
whichtheymustbedeleted.4.If,whenincludingdataintheCIS,aCISpartner
notesthatitsreportconflictswithapreviousreportwith
regardtocontentorsuggestedaction,itshall
immediatelyadvisethepartnerwhichmadetheprevious
report.Thetwopartnersshallthenattempttoresolvethe
matter.Intheeventofdisagreement ,thefirstreportshall
standbutthosepartsofthenewreportwhichdonot
conflictshallbeincludedintheSystem.Personaldataprotection
Article34
1.EachCISpartnerintendingtoreceivepersonaldata
from,orincludethemin,theCISshall,nolaterthanthe
timeofentryintoforceofthisRegulation,adopt
nationallegislation,orinternalrulesapplicabletothe
Commission ,guaranteeingtheprotectionoftherights
andfreedomsofindividualswithregardtothe
processingofpersonaldata.5.SubjecttotheotherprovisionsofthisRegulation,
whereinanyMemberStateacourt,orotherauthority
designatedforthepurposewithinthatMemberState,
makesafinaldecisionastoamendment,supplemen­
tation,correctionordeletionofdataintheCIS,theCIS
partnersshallaligntheiractionthereon.
Intheeventofconflictbetweensuchdecisionsofcourts
orotherauthorities,designatedforthepurposeincluding
thosereferredtoinArticle36concerningcorrectionor
deletion,theCISpartnerwhichincludedthedatain
questionshalldeletethemfromtheSystem.2.ACISpartnershallonlyreceivepersonaldata
from,orincludethemin,theCISwherethe
arrangementsfortheprotectionofsuchdataprovided
forinparagraph 1haveenteredintoforce.Each
MemberStateshallalsohavepreviouslydesignateda
nationalsupervisoryauthorityorauthoritiesin
accordancewithArticle38.
Theprovisionsinthefirstsubparagraph shallapply
mutatismutandiswhereaCommission decisionondata
containedintheCISisdeclaredvoidbytheCourtof
Justice.3.Inordertoensuretheproperapplicationofthe
data-protection provisionsinthisRegulation,theCIS
shallberegardedineveryMemberStateasadatafile

NoC262/18 OfficialJournaloftheEuropeanCommunities 28.9.93
containingpersonaldatasubjecttotheprovisions
referredtoinparagraph 1andanymorestringent
provisionscontainedinthisRegulation .
Article35
1.SubjecttoArticle30(1),eachMemberStateand
theCommission shallensurethatitshallbeunlawful
underthelaws,regulationsandproceduresapplicableto
itforpersonaldatafromtheCIStobeusedotherthan
forthepurposestatedinArticle23(2).
2.Datamaybeduplicatedonlyfortechnical
purposes,providedthatsuchduplicationisnecessaryfor
directsearchingbytheauthoritiesreferredtoinArticle
29.SubjecttoArticle30(1),personaldataincludedby
otherMemberStatesortheCommissionmaynotbe
copiedfromtheCISintoothernationalorCommunity
datafiles.Accessshallberefusedinanyeventduringtheperiod
whenactionspecifiedinarticle27(1)areundertaken .
3.Ifthepersonaldataforwhichanapplicationfor
accesshasbeenmadehavebeensuppliedbyanotherCIS
partnerandiftheconcernedpartnersdisagreeasto
whetheraccessshouldbepermitted,withreferenceto
thegroundsforrefusalsetoutinparagraph2,theCIS
partnertowhichapplicationhasbeenmadeshallrefuse
access,unlessadifferentdecisionismadebyacourtor
otherauthoritydesignatedforthepurposeinthe
territorywheretheapplicationismade,oradecision
takenbytheCommissiontorefuseaccesshasbeen
declaredvoidbytheCourtofJustice.
4.Anypersonmay,inaccordancewiththelaws,
regulationsandproceduresofeachMemberStateor
withtheinternalrulesapplicabletotheCommission ,
havepersonaldatarelatingtohimselfcorrectedor
deletedbyeachCISpartnerifthosedataarefactually
inaccurate,orwereincludedorarestoredintheCIS
contrarytotheaimstatedinArticle23(2)ofthisRegu­
lationoriftheprinciplesofArticle26havenotbeen
observed.
5.IntheterritoryofeachMemberState,anyperson
may,inaccordancewiththelaws,regulationsand
proceduresoftheMemberStateinquestion,bringan
actionor,ifappropriate,acomplaintbeforethecourts
ortheauthoritydesignatedforthepurposeunderthe
laws,regulationsandproceduresofthatMemberState
concerningdatarelatingtohimselfontheCIS,inorder
to:
(i)correctordeletefactuallyinaccuratepersonaldata;
(ii)correctordeletepersonaldataincludedorstoredin
theCIScontrarytothisRegulation;
(iii)obtainaccesstopersonaldata;Article36
1.Therightsofpersonswithregardtothepersonal
dataintheCIS,inparticulartheirrightofaccess,shall
beputintoeffect:
—inaccordancewiththelaws,regulationsand
proceduresoftheMemberStateinwhichsuchrights
areinvoked,
—inaccordancewiththeinternalrulesapplicabletothe
CommissionreferredtoinArticle34(1).
Iflaiddowninthelaws,regulationsandproceduresof
theMemberStateconcernedthenationalsupervisory
authorityprovidedforinArticle38shalldecidewhether
informationistobecommunicated andtheprocedure
fordoingso.
ACISpartnerwhichhasnotsuppliedthedata
concernedmayonlycommunicatedataifithasfirst
giventhesupplyingCISpartneranopportunitytotake
itsposition.
2.ACISpartner,towhichanapplicationforaccess
topersonaldataismade,shallrefuseaccesswhenthisis
necessaryfortheprevention,investigationandpros­
ecutionofoperationswhichareinbreachofcustomsor
agriculturallegislation .AMemberStatemayalsorefuse
access,asprovidedforinitslaws,regulationsand
procedures,inrelationtocaseswheresuchrefusal
constitutesameasurenecessarytosafeguardnational
security,defence,publicsafety,thesafetyofthedata
subjectortherightsandfreedomsofothers.The
Commissionmayrefuseaccesswheresuchrefusal
constitutesameasurenecessarytosafeguardthesafety
ofthedatasubjectortherightsandfreedomsofothers.(IV)obtaincompensationpursuanttoArticle40(2).
WithregardtodataincludedbytheCommission,an
actionmaybebroughtbeforetheCourtofJusticein
accordancewithArticle173oftheTreaty.
TheMemberStatesandtheCommissionshallaligntheir
actiononthefinaldecisionstakenbyacourt,theCourt
ofJusticeoranotherauthoritydesignatedforthe
purposeonthesubjectof(i),(ii)and(iii).
6.ThereferencesinthisArticleandinArticle32(5)
toa'finaldecision'donotimplyanyobligationonthe
partofanyMemberStateortheCommissiontoappeal
againstadecisiontakenbyacourtorotherauthority
designatedforthepurpose.

28.9.93 OfficialJournaloftheEuropeanCommunities NoC262/19
(iv)topreventdataintheCISfrombeingaccessedby
unauthorizedpersonsbymeansofdata-trasmission
equipment;
(v)toguaranteethat,withrespecttotheuseofthe
CIS,authorizedpersonshaverightofaccessonly
todataforwhichtheyhavecompetence;
(vi)toguaranteethatitispossibletocheckand
establishtowhichauthoritiesdatamaybetrans­
mittedbydata-transmission equipment;
(vii)toguaranteethatitispossibletocheckand
establishexpostfactowhatdatahavebeen
introducedintotheCIS,whenandbywhom,and
tomonitorinterrogation ;
(viii)topreventtheunauthorized reading,copying,
modificationordeletionofdataduringthetrans­
missionofdataandthetransportofdatamedia.
3.InconformitywithArticle43(4),theCommittee
shallexamineallquestionsconcerninginterrogationof
theCIS.Atleast1%ofallsearchesmadeshallbe
examined .Arecordofsuchexaminations shallbemain­
tainedinthesystemandshallbedeletedaftersix
months.Personal-dataprotectionsupervision
Article37
1.EachMemberStateshalldesignateanational
supervisoryauthorityorauthoritiesresponsiblefor
personal-dataprotectiontocarryoutindependentsuper­
visionofsuchdataincludedintheCIS.
Thesupervisoryauthorities,inconformitywiththeir
respectivenationallegislations,areindependently to
superviseandcarryoutchecks,toensurethatthe
processinganduseofdataheldintheCISdonotviolate
therightsofthepersonconcerned .Forthispurposethe
supervisoryauthoritiesshallhaveaccesstotheCIS.
2.Anypersonmay,inparticularwhenaccesshasbeen
refusedinapplicationofArticle36,askanynational
supervisoryauthoritytocheckpersonaldatarelatingto
himselfontheCISandtheusewhichhasbeenoris
beingmadeofthosedata.Thatrightshallbegoverned
bythelaws,regulationsandproceduresoftheMember
Stateinwhichtherequestismade.Ifthedatahavebeen
includedbyanotherMemberStateortheCommission,
thecheckshallbecarriedoutinclosecoordination with
thatMemberState'snationalsupervisoryauthorityor
withtheCommission .
SecurityoftheCIS
Article38
1.Allnecessaryadministrative measurestomaintain
securityshallbetaken:
(i)bytheMemberStatesandtheCommission,eachin
sofarasitconcernsthem,inrespectoftheterminals
oftheCISlocatedintheirrespectiveStatesandin
theCommission'soffices;
(ii)bytheCommissioninapplicationoftheprocedure
laiddowninArticle43(2),inrespectoftheCISand
theterminalslocatedonthesamepremisesasthe
CISandusedfortechnicalpurposesaswellasthe
checksrequiredbyparagraph3.
2.Themeasuresinparagraph 1havetheaim,in
particular:
(i)topreventanyunauthorizedpersonfromhaving
accesstoinstallationsusedfortheprocessingof
data;
(ii)topreventdataanddatamediafrombeingread,
copied,modifiedordeletedbyunauthorized
persons;
(iii)topreventtheunauthorizedentryofdataandany
unauthorized consultation,modification or
deletionofdata;Article39
1.EachoftheMemberStatesshalldesignatea
departmentwhichshallberesponsibleforthesecurity
measuressetoutinArticle38,inrelationtothe
terminalslocatedinitsterritory,thereviewfunctionsset
outinArticle33(1)and(2),andotherwiseforthe
properimplementation ofthisRegulationinsofarasis
necessaryunderitslaws,regulationsandprocedures .
2.TheCommission ,foritspart,shalldesignatethose
ofitsdepartmentswhicharetoberesponsibleforthe
securitymeasuresreferredtoinparagraph 1.
Responsibilities andliabilities
Article40
1.EachCISpartnerthathasincludeddatainthe
Systemshallberesponsiblefortheaccuracy,currency
andlawfulnessofthosedata.EachMemberStateor,
whereapplicable,theCommission shallalsobe
responsibleforcomplyingwiththeprovisionsofArticle
26ofthisRegulation .
2.EachCISpartnershallbeliable,inaccordancewith
nationallaws,regulationsandproceduresortheequi­
valentCommunityprovisions,forinjurycausedtoa
personthroughtheuseoftheCISintheMemberState
concernedorattheCommission .

\
NoC262/20 OfficialJournaloftheEuropeanCommunities 28.9.93
(a)decisionsonitemstobeincludedintheCISas
providedforinArticle25;
(b)decisionsonallowinginternationalorregional
organizations accesstotheCISundertheconditions
laiddowninArticle29.
(c)determination ofoperationsconcerningagricultural
legislationinrespectofwhichinformationmaybe
enteredintheCIS,asprovidedforinArticle23(3).
4.TheCommitteeshallexamineallmattersrelatingto
theapplicationofthisRegulationwhichmayberaised
byitsChairman,eitheronhisowninitiativeoratthe
requestoftherepresentativeofaMemberState.
5.ForthepurposesofthisArticle,theCommittee
shallhavedirectaccessto,andmaymakedirectuseof,
datafromtheCIS.
Article44
WithoutprejudicetotheprovisionsinTitleVonthe
CIS,thedocumentsprovidedforinthisRegulationmay
bereplacedbycomputerized informationproducedin
anyformforthesamepurpose.Thisshallalsobethecasewheretheinjurywascaused
bythesupplyingCISpartnerenteringinaccuratedataor
enteringdatacontrarytothisRegulation .
3.IftheCISpartneragainstwhichanactionin
respectofinaccuratedataisbroughtdidnotsupply
them,thepartnersconcernedshallseekagreementasto
whatproportion,ifany,ofthesumspaidoutincompen­
sationshallbereimbursedbythesupplyingpartnertothe
otherpartner.Anysuchsumsagreedshallbereimbursed
onrequest.
Article41
TheCommissionshallpublishacommunication inthe
OfficialJournaloftheEuropeanCommunitiesconcerning
theimplementation oftheCIS.
TITLEVI
PROTECTION OFDATADURINGTHE
NON-AUTOMATIC EXCHANGE OFDATA
Article42
Theprovisionsapplyingtotheautomaticexchangeand
processingofdatashallapplymutatismutandisto
non-automatic exchangeandprocessingofdata.
TITLEVII
FINALPROVISIONS
Article43
1.TheCommissionshallbeassistedbyaCommittee
onMutualAssistanceintheCustomsandAgricultural
Field,ofanadvisorynature,hereinafterreferredtoas
the'Committee'.TheCommitteeshallbecomposedof
representatives oftheMemberStatesandshallbe
chairedbyarepresentativeoftheCommission .
t
2.TherepresentativeoftheCommissionshallsubmit
totheCommitteeadraftofthemeasurestobetaken.
TheCommitteeshalldeliveritsopiniononthedraft,
withinatimelimitwhichthechairmanmaylaydown
accordingtotheurgencyofthematter,ifnecessaryby
takingavote.Theopinionshallberecordedinthe
minutes;inaddition;eachMemberStateshallhavethe
righttoasktohaveitspositionrecordedintheminutes.
TheCommission shalltaketheutmostaccountofthe
opiniondeliveredbytheCommittee .Itshallinformthe
committeeofthemannerinwhichitsopinionhasbeen
takenintoaccount.
3.Theprocedurelaiddowninparagraph2shallapply
inparticularto:Article45
1.Regardlessoftheform,anyinformationtrans­
mittedpursuanttothisRegulationshallbeofa
confidentialnature,includingthedatastoredintheCIS
referredtoinArticle23.Itshallbecoveredbytheobli­
gationofprofessionalsecrecyandshallenjoythe
protectionextendedtolikeinformationunderboththe
nationallawoftheMemberStatesreceivingitandthe
corresponding provisionsapplicabletotheCommunity
authorities .
Inparticular,theinformationreferredtointhefirst
subparagraph maynotbesenttopersonsotherthan
thoseintheMemberStatesorwithintheCommunity
institutionswhosefunctionsrequirethemtoknoworuse
it.Normayitbeusedpurposesotherthanthose
providedforinthisRegulation,unlesstheMember
State,ortheCommission,whichsupplieditorenteredit
inthecustomsinformationsystemreferredtoinArticle
23hasexpresslyagreedandsubjecttotheconditionslaid
downbythatMemberStateorbytheCommissionand
insofarassuchcommunication oruseisnotprohibited
bytheprovisionsinforceintheMemberStateinwhich
therecipientauthorityisbased.
2.WithoutprejudicetotheprovisionsinTitleVon
theCIS,informationaboutnaturalandlegalpersons
shallbetransmittedunderthisRegulationonlywhere
strictlynecessarytoprevent,detectortakeproceedings

28.9.93 NoC262/21 OfficialJournaloftheEuropeanCommunities
inrespectofoperationsinbreachofcustomsandagri­
culturallegislation .
3.Paragraphs 1and2shallnotprecludetheuseof
informationobtainedunderthisRegulationinanylegal
actionorproceedingssubsequentlyinitiatedinrespectof
failuretocomplywithcustomsoragriculturallegislation.
ThecompetentauthorityoftheMemberStatesupplying
thatinformationshallbenotifiedofsuchuseforthwith .
4.WheretheCommissionisnotifiedbyaMember
Statethatfurtherenquirieshaveexoneratedofinvol­
vementinirregularitiesanaturalorlegalpersonwhose
namewastransmittedunderthisRegulation,the
Commissionshallforthwithnotifyallpartiestowhom
thesepersonaldatahavebeentransmittedonthebasisof
thisRegulation .Thepersonconcernedshallthencease
toberegardedasbeinginvolvedintheirregularitythat
gaverisetotheinitialnotice.
Wheretheidentifyingdatarelatingtotheperson
concernedareintheCISreferredtoinArticle23,they
shallberemovedfromit.
«wherethatwouldbelikelytobeinjurioustopublicorder
orotherfundamental interestsoftheMemberStatein
whichtheyarebased.
2.Reasonsshallbestatedforanyrefusaltogrant
assistance .
TheCommissionshallbeinformedasearlyaspossibleof
anyrefusaltograntassistanceandthereasonsgivenfor
refusal.
Article49
WithoutprejudicetotheCommission'srighttobe
notifiedunderotherregulationsinforce,theMember
StatesshalltransmittotheCommission administrative all
legaldecisionsorthemainelementsthereofrelatingto
theapplicationofpenaltiesforbreachesofcustomsor
agriculturallegislationincaseswhichhavebeenthe
subjectofcommunications underArticles17or18ofthis
Regulation .
Article50
Withoutprejudicetotheexpensesassociatedwiththe
implementation oftheCISreferredtoinTitleVor
damagesunderArticle38,MemberStatesandthe
Commission shallwaiveallclaimsforthereimbursement
ofexpensesincurredunderthisRegulationsave,where
appropriate,inrespectoffeespaidtoexperts.
Article51
WithoutprejudicetothefourthindentofArticle2(1)or
toArticle3,thisRegulationshallnotaffectthe
applicationintheMemberStatesofrulesoncriminal
procedureandmutualassistanceincriminalmatters,
includingthoseonsecrecyofjudicialenquiries.
Article52
1.Regulation(EEC)No1468/81isherebyrepealed.
2.ReferencesmadetoRegulation(EEC)No1468/81
shallbeunderstoodasreferringtothepresentRegu­
lation.
Article53
ThisRegulationshallenterintoforceonthethirdday
followingitspublicationintheOfficialJournalofthe
EuropeanCommunities .
ThisRegulationshallbebindinginitsentiretyand
directlyapplicableinallMemberStates.Article46
ForthepurposesofapplyingthisRegulation,Member
Statesshalltakeallnecessarystepsto:
(a)ensureeffectiveinternalcoordinationbetweenthe
administrative authoritiesreferredtoinArticle1(1);
(b)establishintheirmutualrelationsallnecessarydirect
cooperationbetweentheauthoritiesempoweredfor
thatpurpose.
Article47
MemberStatesmaydecidejointlywhetherprocedures
areneededtoensurethesmoothoperationofthe
mutual-assistance arrangements providedforinthis
Regulation,inparticularinordertoavoidanyinter­
ruptionofsurveillanceofpersonsorgoodswherethis
mightbeprejudicialtothedetectionofoperationsin
breachofcustomsandagriculturallegislation.
Article48
1.ThisRegulationshallnotbindtheMemberStates5
administrative authoritiestogranteachotherassistance

NoC262/22 OfficialJournaloftheEuropeanCommunities 28.9.93
ANNEX
1.Storageofdata
1.1.Asfaraspossible,thestorageforpersonaldataofpolicepurposesshouldbelimitedtoaccurate
dataandtosuchdataasarenecessarytoallowpolicebodiestoperformlawfultaskswithintheframework
ofnationallawandtheirobligationsarisingfrominternationallaw.
1.2.Asfaraspossible,thedifferentcategoriesofdatastoredshouldbedistinguishedinaccordancewith
theirdegreeofaccuracyorreliabilityand,inparticular,databasedonfactsshouldbedistinguishedfrom
databasedonopinionsorpersonalassessments .
1.3.Wheredatawhichhavebeencollectedforadministrative purposesaretobestoredpermanently,
theyshouldbestoredinaseparatefileand,inanycase,measuresshouldbetakensothatadministrative
dataarenotsubjecttorulesapplicabletopolicedata.
2.Useofdatabythepolice
2.Subjecttopoint3personaldatacollectedandstoredbythepoliceforpolicepurposesshouldbeused
exclusivelyforthesepurposes.
3.Communication ofdata
3.1.Communication withinthepolicesector
Thecommunication ofdatabetweenpolicebodiestobeusedforpolicepurposesshouldonlybe
permissibleifthereexistsalegitimateinterestforsuchcommunication withintheframeworkofthelegal
powersofthesebodies.
3.2.1.Communication tootherpublicbodies
Communication ofdatatootherpublicbodiesshouldonlybepermissibleif,inaparticularcase:
(a)thereexistsaclearlegalobligationorauthorization ,orwiththeauthorizationofthesupervisory
authority;orif
(b)thesedataareindispensabletotherecipienttoenablehimtofulfilhisownlawfultaskandprovided
thattheaimofthecollectionorprocessingtobecarriedoutbytherecipient.
3.2.2.Furthermore ,communication tootherpublicbodiesisexceptionallypermissibleif,inaparticular
case:
(a)thecommunication isundoubtedlyintheinterestofthedatasubjectandeitherthedatasubjecthas
consentedorcircumstancesaresuchastoallowaclearpresumptionofsuchconsent;orif
(b)thecommunication isnecessarysoastopreventaseriousandimminentdanger.
3.3.1.Communication toprivateparties
Thecommunication ofdatatoprivatepartiesshouldonlybepermissibleif,inaparticularcase,thereexists
legalobligationorauthorization ,orwiththeauthorizationofthesupervisoryauthority.
3.3.2.Communication toprivatepartiesisexceptionallypermissibleif,inaparticularcase:
(a)thecommunication isundoubtedlyintheinterestofthedatasubjectandeitherthedatasubjecthas
consentedorcircumstances aresuchastoallowaclearpresumptionofsuchconsent;orif
(b)thecommunication isnecessarysoastopreventaseriousandimminentdanger.
3.4.International communication
Communication ofdatatoforeignauthoritiesshouldberestrictedtopolicebodies.Ifshouldbe
permissible :
(a)ifthereexistsaclearlegalprovisionundernationalorinternationallaw;
(b)intheabsenceofsuchaprovision,ifthecommunication isnecessaryforthepreventionofaserious
andimminentdangerorisnecessaryforthesuppressionofaseriouscriminaloffenceunderordinary
law,
andprovidedthatdomesticregulationsfortheprotectionofthepersonarenotprejudiced .
3.5.1.Requestsforcommunication
Subjecttotspecificprovisionscontainedinnationallegislationorininternationalagreements,requestsfor
communication ofdatashouldprovideindicationsastothebodyorpersonrequestingthemaswellasthe
reasonfortherequestanditsobjective.
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3.5.2.Conditionsforcommunication
Asfaraspossible,thequalityofdatashouldbeverifiedatthelatestatthetimeoftheircommunication .As
faraspossible,inallcommunications ofdata,judicialdecisions,aswellasdecisionsnottoprosecute,
shouldbeindicatedanddatabasedonopinionsorpersonalassessmentscheckedatsourcebeforebeing
communicated andtheirdegreeofaccuracyorreliabilityindicated.
Ifitisdiscoveredthatthedataarenolongeraccurateanduptodate,theirshouldnotbecommunicated .If
datawhicharenolongeraccurateoruptodatehavebeencommunicated ,thecommunicating bodyshould
informasfaraspossiblealltherecipientsofthedataoftheirnon-conformity .
3.5.3.Safeguardsforcommunication
Thedatacommunicated tootherpublicbodies,privatepartiesandforeignauthoritiesshouldnotbeused
forpurposesotherthanthesespecifiedintherequestforcommunication .
Useofthedataforotherpurposesshould,withoutprejudicetoparagraphs3.2to3.4ofthisprinciple,be
madesubjecttotheagreementofthecommunicating body.
3.6.Interconnection offilesandon-lineaccesstofiles
Theinterconnection offileswithfilesheldfordifferentpurposesissubjecttoeitherofthefollowing
conditions :
(a)thegrantofanauthorizationbythesupervisorybodyforthepurposesofaninquiryintoaparticular
offence;or
(b)incompliancewithaclearlegalprovision.
Directaccess/on-lineaccesstoafileshouldonlybeallowedifitisinaccordancewithdomesticlegislation
whichshouldtakeaccountofpoints1to4.
4.Publicity,rightofaccesstopolicefiles,rightofrectificationandrightofappeal
4.1.Thesupervisoryauthorityshouldtakemeasuressoastosatisfyitselfthatthepublicisinformedof
theexistenceoffileswhicharethesubjectofnotificationaswellasofitsrightsinregardtothesefiles.
Implementation ofthisprincipleshouldtakeaccountofthespecificnatureofadhocfiles,inparticularthe
needtoavoidseriousprejudicetotheperformanceofalegaltaskofthepolicebodies.
4.2.Thedatasubjectshouldbeabletoobtainaccesstoapolicefileatreasonableintervalandwithout
excessivedelayinaccordancewiththearrangementsprovidedforbydomesticlaw.
4.3.Thedatasubjectshouldbeabletoobtain,whereappropriate,rectificationofhisdatawhichare
containedinafile.
Personaldatawhichtheexerciseoftherightofaccessrevealstobeinaccurateorwhicharefoundtobe
excessive,inaccurateorirrelevantinapplicationofanyoftheotherprinciplescontainedinthisrecommen­
dationshouldbeerasedorcorrectedorelsebethesubjectofacorrectivestatementaddedtothefile.
Sucherasureorcorrectivemeasuresshouldextendasfaraspossibletoalldocumentsaccompanying the
policefileand,ifnotdoneimmediately,shouldbecarriedout,atthelatest,atthetimeofsubsequent
processingofthedataoroftheirnextcommunication .
4.4.Exerciseoftherightsofaccess,rectificationanderasureshouldonlyberestrictedinsofarasa
restrictionisindispensablefortheperformanceofalegaltaskofthepoliceorisnecessaryforthe
protectionofthedatasubjectortherightsandfreedomsofothers.
Intheinterestsofthedatasubject,awrittenstatementcanbeexcludedbylawforspecificcases.
4.5.Arefusalorarestrictionoftheserightsshouldbereasonedinwriting,itshouldonlybepossibleto
refusetocommunicatethereasonsinsofarasthisisindispensablefortheperformanceofalegaltaskof
thepoliceorisnecessaryfortheprotectionoftherightsandfreedomsofothers.
4.6.Whereaccessisrefused,thedatasubjectshouldbeabletoappealtothesupervisoryauthorityorthe
anotherindependentbodywhichshallsatisfyitselfthattherefusaliswell-founded .