ARCHIVESHISTORIQUES
DELACOMMISSION
COLLECTION RELIEEDES
DOCUMENTS "COM"
COM(75)666
Vol.1975/0245

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COMMISSION OFTHEEUROPEAN COMMUNITIES
COM (75)666final
Brussels .19December 1975
Draft
RULES OPPROCEDURE OPTHE EDP COMMITTEE
■" '• ' \ i,,
!
i
.'.y ■,.
COM (75)666final .

-2- Vlll/on/J5-js
THECOUNCILOPTHEEUROPEANCOMMUNITIES ,
HavingregardtotheTreatyestablishing theEuropeanEconomicCommunity;
HavingregardtotheACP-EECConventionofLomS"betweentheAfrican,
CaribbeanandPacificStatesandtheEuropeanEconomicCommunity,signed
atLom5on28February1975(hereinaftercalledthe"Convention"),and
inparticularTitlesI(Chapter2),IIIandIVthereof,concerned
respectively withtradepromotion,industrialcooperation andfinancial
andtechnicalcooperation ;
HavingregardtoCouncilRegulation/~Decision_7ofonthe
associationoftheOverseasCountriesandTerritories withtheEuropean
EconomicCommunity(hereinaftercalledthe"Regulation"/"Decision^/)»
HavingregardtotheInternalAgreementontheFinancingandAdministration
ofCommunityAid,signedon11July1975(hereinaftercalledthe"Internal
Agreement"),andinparticularArticle18(1)thereof,settingupa
EuropeanDevelopmentFundCommittee(hereinaftercalledthe"Committee");
Whereason16July1974theCounciladoptedresolutionsonCommunity
developmentcooperation ;
WhereasitisfortheCounciltoadopttherulesofprocedureofthe
Committee;
HASADOPTEDTHESERULESOFPROCEDURE:

-3- vxix/oI1/fp-Ja
Article 1
1*TheCommitteeshallbechairedbytheCommissionandshallcomprisenine
delegations ,eachrepresenting theGovernmentofaMemberState.
Arepresentative oftheEuropeanInvestmentBank(hereinaftercalledthe
••Bank")shalltakepartintheworkoftheCommittee#
Arepresentative oftheGeneralSecretariatoftheCouncilshallbe
presentasanobserveratmeetingsoftheCommittee *
2.EachGovernmentshallinformtheCouncilandtheCommissionofthenames
ofthepersonsauthorizedtoexercisetherighttovoteandtheaddress
viherecommunications intendedforthedelegations mustbesent*
3*TheCommissionandtheBankshalldesignatetheirrespective
.representatives ,whomaycalluponofficialsoftheirinstitutions to
assistthem.
4«TheCommitteemay,byaunanimousdecision,hearnon-governmental experts.

-4- vin/611/75-E
i
i
Article2| i
!
i
TheCommitteeshallmeetwhenconvenedbyitsChairmaneitheronhis
owninitiativeorattherequestofadelegation *
ThemeetingsoftheCommitteeshalltakeplaceattheseatofthe
1
1
Commission *Exceptionally theymaybeheldelsewhere *

-5- VIII/611/75-li'
Article3
1.TheCommitteeshalldeliveranopinion:
(a)onfinancingproposalsconcerningtheprojectsorprogrammes
referredtoinArticles46and59oftheConventionand
Article£"^eRegulation/~Decision_7whichappearto"be
eligibleforfinancing "bygrantor"byspecialloan;
(b)onfinancingproposalsforasupplementary commitmentexceeding
15$ofthetotalfinancingforaprojectwhichhasbeenthe
subjectofanearliercommitmentbytheCommunity;
(0)onproposalsforsubstantialmodifications regardingthe
executionofaprojectonwhichworkhasalreadystarted,
whetherornotsuchmodifications arelikelytoentail
overspending.
2*Thefinancingproposalsreferredtoaboveshallbedrawnupbythe
CommissioninconjunctionwiththeStateorStatesconcerned.
ApartfromthedatareferredtoinArticle19(2)oftheInternal
Agreementthefinancingproposalsshallalsogivebriefdetailsof:
theproject'splaceintheCommunityindicativeaidprogramme;
thedevelopmentobjectivewhichitisintendedtoachieve;
itsgeneralorganization andtheeconomioandsocialgrounds;
itscostandmethodoffinancing,havingregardtotheexpected
benefitsoreffects;
itslocal,nationalandregionalimpact*

-b-VXXX/VI1/J£i
Anannexshallsummarizetheprovisionsregardingthetechnical
executionandthetimetableforcarryingouttheproject#
Forprojectsorprogrammeswhichappeartobeeligibleforfinancing
' ' •'r\
byspecialloanthefinancingproposalshallalsocomprisea
financingplananddraftinstructions totheBankontherecovery
oftheprincipaloftheloanandtheinterestonit*
3.TheopinionoftheCommitteeshallbebasedonthefinancingproposal
i■ ,
andanydiscussionarisingfromexaminationofit.

7 viIl/611/75-a
Article4 f\-j ■',•
1•TheCommitteeshallbekeptinformedofdelaysordifficulties inthe
executionofaprojectwhichmightentailtheconsultation providedfor
inArticle3(l)(c)above. > .3
'~'r ,
2.TheCommitteeshallalsohekeptinformed:-
(a)inaccordancewithArticle21(1)oftheInternalAgreement,of
requestsforfinancingofficiallysubmittedtotheCommissionand
setoutinalistwhichisperiodically updated;
(b)inaccordancewithArticle21(2)oftheInternalAgreement,ofthe
conclusionsofworkperiodically donebytheCommission,forthe
purposeofdrawingupitsannualreporttotheCouncilreferredto
inArticle41oftheConventionandArticleJoftheRegulation
^~Decision_7ontheevaluationofprojectsbeingcarriedoutor
completedandonthestudyoftheimplementation andutilizationof
Communityaid.SuchinformationshallbetransmittedtotheCommittee
beforethefinaldraftingoftheannualreport*
(c)inaccordancewiththefourthparagraphofArticle16oftheInternal
Agreement,ofinformationavailableonexternalaid,grantedor
envisaged,fortheStatesconcerned.
/
ι

VIII/611/75-B
3.Dieinformationsuppliedinaccordancewithparagraphs 1and2
abovemay,shouldoneormoredelegations .sorequest,beenteredas
anitemunder"Anyotherbusiness"ontheagendareferredtoin
Artiole50)belowanddiscussedbytheCommittee*

-9- VIIl/611/75-8
Article 5
–> »
1.Atleast three weeks before thedate fixed forthemeeting the
Chairman shall send tothedelegations ,theOffices ofthePermanent
Representatives oftheMember States ,theBank andtheGeneral Secretariat
oftheCouncil adraft agenda intheofficial languages oftheCommunities
together with thefinancing proposals and th'eproposals formodifying
projects referred toinArticle 3above .
2.Anyinformation memos drawn uptomeet therequirements ofArticle 4
above shall besent ,intheofficial languages oftheCommunities ,to
thedelegations ,theOffices ,ofthePermanent Representatives ofthe
Member States ,theBank andtheGeneral Secretariat oftheCouncil as
soon aspossible before themeeting oftheCommittee *
,3*Three working days before thedate ofthemeeting each delegation
shall state which proposals itisalready able toagree toandshall
briefly formulate inrespect oftheothers theobjections orrequests for
further information which itconsiders must beanswered atthemeeting
before itadopts itsposition *
Onthebasis ofthese particulars theChairman shall draw upthefinal
agenda forthemeeting ,grouping under item Atheproposals onwhich ,
since there arenoobjections ,theCommittee isable todeliver

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afavourableopinionwithoutdiscussion,and,underitemB,the
otherproposals;itshallmakethisfinalagendaavailabletothe
delegationsatthebeginningofthemeeting.
\
i.

-11- VIII/611/75-E
Article6
TheChairmanmayrefertotheCommitteebyaccelerated procedure
proposalspreparedbytheCommissiononthe'grantingofexceptional
aidasprovidedforinArticle59oftheConvention.TheChairman
mayalsousethisprocedurefortheprojeotsorprogrammesreferred
toinArticle3abovewheretheyareurgent.Inthateventthe
periodofthreeweeksspecifiedinArticle50)oftheseralesof
proceduremaybereducedtoaminimumoffiveworkingdaysfrom
thedateonwhichthedossierissentoff.
Proposalstowhichthisprocedureisappliedshallbeentered
underitemB.
Iftheneedtoexaminethisproposalisnotrecognizedasurgent
theCommitteeshalldecideeithertoexaminetheproposalatameeting
convenedassoonaspossibleortogiveitsopinionbythewritten
procedurewithinamaximumperiodoftwoweeks.
i

-12- VII
Article7 '
1•WheretheCommitteeiscalledupontogiveanopinionitshalldo
sointhemannerlaiddowninArticles18and19oftheInternal
Agreement•
However,fortheproject-linked technicalcooperation schemes,
generaltechnicalcooperation schemesandtradeorindustrial
promotionschemesreferredtoinArtiole46oftheConvention
andArticle oftheRegulation2f"Decision_7,theCommission
mayobtaintheopinionoftheCommitteeonproposals,generallydrawn
up"bytypeofschemeorgroupoftypesofscheme,foranoverall
commitmentauthorization ;itshallkeeptheCommitteeinformedof
operationsooveredbycommitmentsunderthisheading.
2*TheCommissionmayseektheopinionoftheCommitteebyawritten
procedurewithathree-weektime-limitinthefollowingcases:
proposalswhichrequireonlyaCommunityfinancingoflessthan
1millionu.a»,
aproposalforasupplementary commitmentofmorethan15$but
lessthan25$ofthetotal,financingforaprojectwhichhas
beenthesubjectofanearliercommitmentbytheCommunity.

-13- VIIl/611/75-E
i
Theprojectinquestionshallautomatically "beplaced-ontheagenda
fortheCommitteemeetingfollowingthe/dateofexpiryofthe
writtenprocedureifarequesttothiseffectismade"bythe
qualifiedmajorityreferredtoinArticle18oftheInternal
Agreement «
«
I
3*HieCommitteemaydeliverafavourableopiniononafinancing
proposalsubjecttoamendmentswhichdonotrequirefurther
discussion.Accountshallbetakenoftheseamendments whenthe
opinionisplacedbeforetheCommissioninaccordancewith
I
paragraph ybelow*
4*HieCommitteemayrequestthatcertainpointsintheappraisalof
aprojectorprogrammebere-examined.Insuchacaseforinstance
thefinancingproposalmaybepresentedtotheCommitteeasecond
timefwhetherornotithasbeenamendedinthelightoftheresults
ofthefurtherappraisal.
5.If,afterafavourableopinionhasbeendeliveredbytheCommittee
butbeforetheFinancingAgreementissigned,substantive amendments
tothefinancingproposalsubmittedtotheCommitteeprovenecessary,
theCommissionshalldeferitssignatureandinformtheCommittee.
IftheCommitteeconsidersthatthebasicdatahavechangedsince
itsdeliberations ornolongerholdgooditmayrequestafresh
voteonthefinancingproposal/"andanychangesmadetoit/.

-14- VIIl/611/75-E
i
Anydelegation mayatanytime request that anitem beplaced on
i
theagenda foraCommittee meeting .Anyrelevant particulars may
begiven orally .They shall then beincluded intherecord
referred toinArticle 9below which isdrawn upofeach meeting .
Theopinions delivered bytheCommittee shall betransmitted by
the Chairman tothe Commission .

13 VTÏI/611/75-B
Article 8
1•Inthecontext ofArticle 54(3 )oftheConvention andArticle 19(3 )
oftheInternal Agreement theCommittee ahall meet asanAdhoc
Committee tohear therepresentatives oftheACP State orStates
concerned .
After this hearing theAdhocCommittee shall immediately meet as
the EDF Committee inorder tocontinue the discussions .
2.TheCommittee maymeet asanAdhocCommittee inorder to:
(a)examine theprogramming oftheCommunity aidprovided for
Tinder theConvention ,
(b)deliver anopinion onanyother Community aidfor
developing countries under financial andtechnical
cooperation agreements other than theConvention or
resulting from unilateral Community decisions .
3.(a)Themembers andChairman oftheAdhocCommittees shall be
the same asthose ofthe EDF Committee .
(b)Communications totheAdhocCommittee shall bemade within
time-limits andinforms similar tothose specified forthe
EDFCommittee ,subject toanyspecial arrangements tobemade
later .

-16- Vlil/OI1/fp-£,
Article9
1.TheCommissionshallprovidetheCommittee'ssecretariatandthe
AdhocCommitteesreferredtoinArticle8above.
2.AsummaryrecordofeachmeetingoftheCommitteeshall "bedrawnup
bythesecretariatontheresponsibility oftheChairman.Itshall
beconsideredfinalwhenithasbeenapprovedbytheCommitteeeither
bywrittenprocedureoratasubsequentmeeting.Itshellbe
transmittedbytheChairmantotheCommission.
3.Thefinalrecordofeachmeetingshallbesenttothedelegations ,
totheOfficesofthePermanentRepresentatives oftheMemberStates,
totheBankandtotheCeneralSecretariat oftheCouncil.
4.wheneveranAdhocCommitteemeetsaspecialrecordshallbodrawnup,
approvedanddistributedinthesamemannerastherecordsof
meetingsoftheEDFCommittee.IfStatesotherthanthosereferred
toinArticle1(1)oftheserulesofprocedureoranyofthebodies
referredtoinArticle49oftheConventionhavebeenpresentc.tthe
5«correspondence concerningtheCommitteeshallbeaddressedtothe
Commission,fortheattentionoftheChairmanoftheCommittee.
Correspondenceaddressedtoadelegationwhichjsamemberofthe
CommitteeshallbesenttotheOfficeofthePermanentReprecentative
ofthecountryinquestion.in
meetingofanAdhocCommitteetheyshallalsoreceivethespecial
record#

-17- Vlll/on/75-js;
6.ThoseattendingmeetingsoftheCommitteearerequired ,toobserve
thesecrecyoftheComraittee,sworkanddeliberations .Documents
relatingtosuchworkanddeliberations maybecommunicated only
totherelevantdepartmentsoftheMemberStatesandtheCommunity
institutions *Tothisend,theChairmanshall,onhisown
initiativeorattherequestofadelegationorarepresentative of
aninstitution ,proposetotheCommitteeanyappropriate measure.
7.However,asrequiredunderArticle54(0oftheConvention,the
finalversionofeachfinancingproposalshallbetransmitted bythe
Committee *ssecretariat simultaneously totheStateconcernedandto
theMemberStates.

–IO
Article10
1*(a)TheoperatingexpensesoftheCommitteeandoftheAdhocCommittee
setupunderArticle54(3)oftheConventionshallhecoveredin
accordancewithArticle34ofProtocolNo2totheConventionand
inaccordancewithArticle£"ofAnnex/~V_7totheRegulation
/"Decision^/.
(b)TheoperatingexpensesofAdhocCommitteesotherthanthatreferred
toinparagraph ,(a)willcoveredinaccordancewithspecial
arrangements tobemadelater*
ν
2*FormeetingsoftheCommitteetheCommissionshallbeauthorizedto
reimbursethetravelexpensesforamaximumoffourpersonsper
delegationorinstitution *
'TheCommissionshallalsobeauthorizedtoreimbursethetravelexpenses
incurredbytherepresentative oftheACPStateorStatesheardinaccordance
withArticle54(3)oftheConventionandthetravelandsubsistence
expensesofnon-governmental expertsheardunderArticle1(4)ofthese
rulesofprocedure *
3*TheCommissionshallmakeavailabletotheCommitteethepremisesand
equipmentrequiredbytheCommitteeforitswork*
DoneatBrussels. FortheCouncil
ThePresident

-19-' VIII/611/73-E
.ANNEX
STATEMENTS TOBEWRITTENINTOTHEMINUTESOFTHEMEETINGAT
WHICHTHECOUNCILADOPTSTHERULESOFPROCEDURE OFTHEEPFCOMMITTEE
StatementconcerningArticle6
Wheneveranaturaldisasterorcomparableexceptional circumstances
providegrounds,underArticle59of"theConvention ,forimmediate ■
aidtheCommissionshallbeauthorizedtocommitandmobilizein
accordancewiththemostappropriateproceduresandwithinaceilingof
300000u.a.theamountsnecessaryforcoveringoperationsofimmediate
urgency.
TheChairmanshallinformtheCommitteeforthwithofsuchcommitments
withoutprejudicetosupplementary financingproposalstobepresented
subsequentlyinaccordancewiththeprocedureprovidedforinArticle6
oftherulesofprocedureoftheEDFCommittee.
StatementconcerningArticle8(2a.)
Theprovisionofinformation,exchangesofviewsandopinionsprovided
forinthefirstparagraphofArticle16andinArticle17(2-5)ofthe
InternalAgreementontheFinancingandAdministration ofCommunityAid
shalltakeplacewithintheframeworkofanAdhocCommitteeconstituted
inaccordancewithArticle8(2)and(3)oftherulesofprocedureofthe
EDFCommittee.
TheoperatingexpensesofthishocCommitteeshallbechargedagainst
theCommunity *sbudget.