ARCHIVES HISTORIQUES
DELACOMMISSION
COLLECTION RELIEE DES
DOCUMENTS "COM"
COM (78)347
V ol.1978/0132

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COMMiiSi ji'l Or TriEEUROPEAN COMMUNITIES
COM(78)347 final
Brussels ,21July 1978
ANNUAL REPORT
oftheData-Processing Departments ofthe Commission -1977
(transmitted "bytheCommission tothe
European Parliament )
V
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C0I-H7S )347final

1
Aw'TUAL "REPORT
ofthe p.^-P-rnc.essin?'Department 3ofths Commission -197?
,0.I^RODUOTION
0.0."Since thesetting –upof "the CLiC (tn.eSteering *coinniituGe on
data processing atthe Commission )in1976 ,thesituation in .-
this field has changed radically :,atthe outset ,data processing
was applied in .only afewareas andthe resources available were
core orless adequate.' .Since then ,recruitment difficulties and
the increased work load andtight schedules imposed onm&n-ger.er.t .
have made heads ofdepartments aware ofthepossibilities offered
bydata processing (textiles ,GATT ,steel etc.),.theresult "bein -;
avery substantial increase inrequests for new applications
which the resources available were insufficient tomeet .This ", ."
situation ,which deteriorated in .1977 »coincided with implement atio:i
ofthe Commission 'sdecision toreplace the existing hardware by
anICL 29oO computer ,necessitating organisation ofthe char .rp.ovcr
and conversion work which was costly inboth financial and manpower -
terms .Consequently ,.inthe ar*>a ofanalysis and programming in
particular ,the already serious problem ofsetting priorities for
new applications and the adaptation ofold ones has become even
more aorte . . -
t. -
1.O'W.T -il/.'iVÏOM 0VDm-PRQCSSSPTG 'AC'JÏVITITÏS '• - '
1.1.Areorganization ofthe cata-oroces sing activities ofthe Commission
took place in1977 *The mair .^feature ofthe new organizational
I - .•
fi'fvuntnra waa tha r.o.ttin^-up .Sfnyatoiaa analysis department :.-–for
atico ,numo-scracivfc •and f-.nftnci&l applications and documentation .

- 2-
management -making it-c;asiir tomatch user requirements
with anappropriate dati.-pro ceasing solution and covering
the systems analysis specific toeach ofthese 3fields .
Inaddition ,the merging ofsystems design .and programming , ■
"both concerned with technical possibilities and constraints ,
has concentrated efforts ,thus making "better use ofthetools
•available ,thelogical outcome ofthis "being asingle computer
operations division *).
1.2.This reorganization ofthe departments is "built onthestructure
laid 'down in1976 ,which centralized ,data-processing activities
"bysetting-up theSteering committee ondata-processing .*)
This Committee isresponsible for management ofthe Commission 's
data-processing resources and more specifically :
-allocation ofthe study ofanew application tothe appropriate
systems analysis department ;
–authorization ofoperations ; »
-establishing priorities **);
–management ofappropriations for data-processing .
1.3.Aconsequence ofcentralizatic:i istheeffort made bythe C2IC
•'tohave certain applications ,.sofarperipheral innature ,taken
over bythe Commission 'sown services .
*)SeeAnnex I(Organization chars )
**) SeeAnnex II(Request fordata-processing facilities andprocedure ).

Thus ,following theCommission 'sdecision ofDecember 1976
tomerge twosystems (CELEX -documentation onCommunity Law-
and the former ECDOC -internal documentation ,now managed by
the new CIRCS Division ),responsibility forinternal documentation
files will infuture ,like those ofCELEX ,"beassumed bythe
Commission 'sComputer Centre inLuxembourg .This transfer will
/
take place atthe same time asconversion tothe new ICL 298O
configuration (seeSection 2.3-3«).» In "thesame context ,major '
applications inthe economic andmonetary fieldj .previously
■entrusted toanoutside service bureau ,ar-3 gradually being taken
over bythe Commission 'sowndata-processing department .
2.SERVICES PROVIDED r
2.1.The services provided bythe Commission 'sdata-processing facility
cover three distinct areas corresponding tothe three departments
referred toinSection' 1.1.Jthese are :
i)management and'financial applications
ii)statistics '
iii)documentation management .~
2.2.The main applications cover thefallowing 'areas:' *)
r / •/ -
2.2.1 .Administration and Finarun :Financial Instruments ,
Personnel andAdministration ,Budget and Account 's:
*) SeeAnnex III (Applications in1977 ?projects in.progress andprojects
"existing asat31December 1$77)~ •

-4-
2.2.2 . Statistics :Surveys ,three major systems
(CHONOS :tima corles data "base ,
_ .OSIRIS ;language allowing storage and .retrieval of
statistical data ,and
,SABII\E :data base managing nomenclatures ),andother
statistical applications (e.g. external trade ,...) j'
2.2.3 * Documentation :nrultilingualism .Publications ,other
applications (including CIRCE **), scientific andtechnical
data "bases . • '
2.3 User demand forservices provided inreal time exceeds 100$ ,.since
given anannual growth rate inthe departments of25to30$ andof
47$inmachine time ,ithasnot "been possible tokeep pace with
demand (seeSection 3)-Consequently ,the CDIC wasforced torefuse
alarge number ofapplications requested in1977***).
"ν ·
Particularly rapid growth was recorded inthe management ofcertain
funds ,linguistic work and external trade statistics .
**) See Annex IV
***) SeeAnnex V(Applications pending )
\

3- RESOURCES
In1977 ,asshown below ,resources remained below therequired ,level :
3.1.staff :thenumber didnotincrease inproportion totheannual
growth indemand *). ' •
3.2.appropriations :thesubstantial increase inamounts ,including
transfers ,was notsufficient toprevent restrictions ontheuse
made ofoutside analysts ajid programmers . <
3.3.Thefull effects ofthedecision taken ,bythe Commission in -1976
toorder anICL 2980 computer were felt in1977 »s.scan' beseen
from theexpenditure figures **). However ,ofgreater significance
isthe extent towhich the conversion ofexisting programs toICL -
has reduced theavailability ofanalysts and programmers inthe
Commission :alarge number ofapplications could not beenvisaged
inview ofthe fact that the conversion ofprograms alone represent
80man/years ofwork while the 'manpower conversion' programme
(recycling )accounts forapproximately 12man/years . . "
■1
3.4.Installation ofthe ICL 298O computer has meanwhile gone ahead
satisfactorily asregards the schedule ,progress achieved in
conversion and setting-tip -ofthe teleprocessing network .
*) SeeAnnex VT(Establishment table .for 1975 ,'1976 and -1977 )
**) See Anri.ex VII (Expenditure ondat;i-processing in1977 a-ndbreakdown of
commitments byitem asat31December 1977 )

- 6-
The 2980 computer was delivered inNovember 1977 a-nd has been
operating since January 1978 under the manufacturer 'sservice
team (conversion and new programs ).
.The .CII 10070 computer was withdrawn from the Computer Centre
during July 1977 »anoperation involving considerable conversion
work .
3.5. The Siemens 7740 computer became operational inNovember 197o .
Itisdesigned for link-up toEUR0N2T and will provide users
inthe Community Institutions and others with access tocertain
Community data bases andmultilingual facilities ;itwill also
beused inthe setting-up ofthe SCR/IPBOOK text processing
system .
In1977 ,the computer was used for 5100 hours ,325 ofwhich
were forprocessing (CPUtime);about 18000 jobs were performed .
3.6.Operational requirements in1977 were covered by ,the IBM370/153
configuration .In197 thecost price per 370/145 CPUhour was
Bfrs 41500,.while in1977 »"thecost price per 370/158hour
amounted toBfrs 100000.However ,given that the 370/l58machine ,
is2.5 "to3times more powerful than the 370/145inreal terms ,
this represents afall intheunit cost ofusing the Commission 's
Computer Centre .
In1977j "the load onthe IBM computer increased sharply ,first
owing tothe general trend .seen over recent years (1977 load =6.5
times 1973 load )and secondly ,asaresult of -thetransfer of
applications from the CII 10GfO computer . t
3«7 « Atthe operational level ,data-processing activities in1977 v/ore .
broken down asfollows between the main users s

a)Breakdown ,.ofmachine houra inabsolute figures
(normalized .37P/145hours ).
Directoratei
I1977 -
J'1976j.1975
J;1974 -
i1
1973 i
j
i'SOEC
I ' ,2204»
1923| '
i1956
i!J49j ■^ i
i
; DGIX.1082
1843 642 |588
li- -3'■i <0
i «
j DG .XIII
fi 200
f270j153 j17830
j DGVI120 101 122 .! .78
1■<i
p>
ί ΟΐΚβΓβ
ί.401 236 183 190H» i
h-»
fj
.&
I-*
J 5 J
•TOTAL 4007 3373 3056 J1783 850
1 ■
|Luxembourg
II
i1
II I
IComputer Centre
t-1
I .* •, ' '
(excluding Siemens )I
II!
b)Percentage breakdown by;ser -
j
iDirectorate
|1977I
1976 ]
:J1
1975 I
!'1974; : : i
1973
SOEC --•
.DGIX55
2757
25i■'64 '
21
142
33hrj -
«g
.3 .
W
î-5
| DGXIII . 5 ' 8 5 10o
c+-
v>.<
p>
h->DG VI 3 2 ' 4 1,
Others . 10 •J
t6.14'g-
I–1
O
100 ];o 100 100

- 8.–
c)Trend (1974 =»100)
Directorate
SOEC
DG IX
DGXIII
DGVI
Qthers
TOTAL •
Luxembourg
Computer Centre .
(oxcluding Siemens )1977
294
184
112
154
211
2251976
257
143
152
130
124
1891975 1974 ;'1973
•261 [100
109 !100
. !
86 !100
156 100
96 !100
171 100Η*
£
α>
ω
3
o
c+-
&<Ρ
&
M
O
48
4.COîTCLUSIONS
4.1.The combination ofanexceptional increase inrequests
for newapplications andthe gradual introduction of'a
'different type ofcomputer brought about adifficult
situation in1977 *and one which islikely todeteriorate
in1978 and 1979 asregards both staff andappropriations .
The S0EC'will have topostpone 53%oftheanalysis and
programming work demanded ofit,particularly inthefields
ofexternal trade statistics ,agricultural surveys and
statistics oniron andsteel andtextiles .

-'9
4.2.Already ,the shortfall mresources .issuch that the staff
and .appropriations that will become available atthe end'
of1979 following completion ofthe conversion work ,will
not "besufficient toabsorb thebacklog ,without additional
strength .'(Cf.Applications refused in1977*).
4.3.-Asregards staff .inparticular ,the multiplier effect of
the use ofdata processing should mean that priority is
given' to'allocating itall the necessary staff.' However ,.
this factor has not been taken into account bythe Council
for 1978 since ithas included data processing with the -other
■requests from the departments . •'
4»4 »On ,the basis ofthe resources available and applications
undertaken orpending atthe end ofthe period covered by
this report (beginning o-f1978 )",itispossible toforecast
^the volume ofapplications inthe future and the corresponding
resources that will berequired .
*) Theallocation bythe Budget Authority oftemporary posts todeal
with so-called 'temporary conversion work etc.' would result in .
aworsening oftheshortfall when such posts are withdrawn around
•I979A98O . ;- -

ΟΗΟίΙΤΙΜΤΪΟϊί 0:?Γ ΑΤΑ ΡΕΟ^Ξ ;; 73AT TES CGJ-ÎMil /"TOI
ΓΤΤΓ-»^>Τ^ΤΛ :ΠΛ7'~' .,-ΤΓ"5*Ί7~Π71 Λ^Τ "Π'ιΠ *;~ΓΓ ΛΛ17>Ο0?ΤΤ,Τ<~' (π"Τ)Γ~ ™\
>: Γ Α ^.ϋτ ·1_ι_–„.'.2αΟ 0.·.ν Χ)^'ί· –I..λλ,,Ο 1 )
SYST2213 A2IALYSIS ISPAKLiSJPrS
(PROJECT LEABSRS /SYSTE.IS ANALYSTS )
ySTATISTICSIIAj'IACESEJT
'L1TQ FJìtòiTCIAL
APPLICA'T'IONSi-GoOiùiil -ri'A rrj.C^T
MAMCS1ÎEIKT
SYSTEMS DESIGlffiRS / ■A1IALYSIS AKD
PROGRAMMERS PROGRAM-HUG DEPARTMENT
OPLRATGRS /GESTIOiftlAIRES COZPiJTER
KEYPUNCH OPERATORS OPERATIONS DIVISION

EEQflESP FORXiîA paOCSSSEW .SKCXLXBXESA'OSZ
(Tobocompleted bytho UsorandthoI^otioaal .analyst fe?trails
requiring aore then 6aan/aontha "cf'AoO«"asd *£?ocra^iaj e?£c&?§)® _
\
1»' ÎTfttTîP© ofthe reffitost .t
.*· - ' ■ '
Ν > ' · -
1<t1o Department cadofficisla eoncoraeds
1«2*Coasmnity field ofactivity /policy concerned ?;
1*3*Objoot ofthodata proocosing f&oilitics /ttork rebooted ?. .
1*4*Motivation for tfco requoot »
*• fortlino ,description ofths vrorlc -tofro ,e^tyi cd_cy;fr t «
2*1*Outline description ofthaoverall eystea ^dib ,desori^ica a?
tkoJtaia inputs endoutputs (inol «c&in voltes )}
2«2«EL»icf description ofeach oub^nyatca
" '
2«3i Xaforarrtiwj ontheoporatioa ofthoeyatoa '(ene«liao /^tch t
volraoa ,periodicity ,©to ««o)f
2«4»n&l&tiGnohij' b'ottroca theoy^ica endcsy«sdotia~ e^to c?;
.application
2»5«Tirl-jro evolution ofthacysiciu -

Annodo II (2;
3.Resources recruired andtirriescales :
3.1 »Systems lamlysis ;- .
3.2.Systems design _and programming resources
3.3 »Requested implementation date andexplanation ofeffect (ifany)
should the date not "bemet ;
3.4.Operations (computer ,terminal ,timeconotraints ,operator /gestion –
naire resources ,eto•••);
3.5.Estimated costs
–development
–operations (annual )
/ » '. » r
4.Tjbroectcd "benefits from thefacilities '-.'ork :
4.1.Staff savings firtheuser (frot whioh date )"bycategory /grado ;
4-2.Other "benefits (quantitative ax;,qualitative )j
4*3•Consequences (ifany)ifthe CI':*C isunable toauthorize implemen­
tation ofthe system .
5«Confirmation "bytheinterested partis that thereasources necessary
toimplement andoperate the system iare available (orcan "bemade avai­
lable ); ~ ■'
Dcpt Name Ponction Signature
U3er ••••••«..
CACIS/igap/DR ............. ' .
'SAP -

Anrs III
PROJECTS DIPROGRESS EI1977 AiTD PROJECTS
f
EXISTING ASAT31DECEMBER 1977
1.Administrative v:ork
(a)Work carried outin1977
The main projects undertaken "bythe systems analysts ofthe .Management
andFinancial applications department (IGAF)andthesystems designers /
programmer 'softhe Analysis and Programming Department in1977 were as
follows : " •
–Financial ins L,r ;.r,:ents
=Etironean Social Fund :
Program -for decoding data recorded onmagnetic tape for the
''Administration ofthe European Social application .
Analysis ofthe 'Ps.ul Finet Fpundation scholarsH'ii -.'-aoldcrs '
application andstart ofprogramming .
=EAGGFi 1
Start ,ofanalysis ofEAGGF (guarantee )andrates applications
Conversion ofGa^jna 10toMitra 125 * -
Start ofanalysis ofEAGGF -Guidance application .

=SuropeanDevelopment ]^.nd^EDF^
Changes inprograms for che tu-/?Accounts' application to
permit accounts to "bekept for thethird fund . -_
Analysis ofthe 'ED?scholarship –holders 'application and
programming ofthetest phase .
«DGXVIII -Investments
»
Reprogramming inCCSCL of4applications written in
ASS3£3LER and incorporation ofvarious changes requested
bytheuser .
Implementation ofthe 'Accrued interest' application .
Reprogramming oftv:otables andaddition oftwoheadings
inthe recording ofthe 'Administration ,of3RD?funds'
application .
Admini strat ion
Programming a:dvarious tables andlists relating tostaff
management ar.<\posts .
>
Programming <>fanassembly monitor fortheupdating ofa
pilot file l')Tintegrated staff management .
Completion c*programming ofthe 'Overtime *application .

Programming oflists and statistical tables for the 'Officials
pay 1application . ,
Analysis and programming ofpart ofthe new 'Officials *'pay 1
application "based onthe European Unit ofAccount .
Analysis ofmanagement of-personal data tables .
Analysis ofabsences .
Analysis of'Interpreters' duties' application .
Analysis of'Mission expenses' application
Programming -ofthestatistical list ofrevenue from' \
Publications Office sales .
Programming ofthe .'Pupils atthe -European School' application
except for the '•Change ofyear 1phase .'
Bud^rets
Implementation ofthe new application 'Analytical accounts
ofexpenditure for the payment ofofficials out ofthe
research budget' based on'the European Unit ofAccount .
Analysis and programming ofpart ofthe application 'Accounts
forresearch and investment budget '.

-2o- f.nr.cx
–I-'uclcar safeguards
Implementation ofthe 'unconfirned movements' ,'checking
oftotals' and '"basic list' and introduction ofvarious
amendment stothe 'selection and preparation' phases and
report tothe .IAEA inVienna on "the'Fissile materials
accounting' application .
(b)Opérations
DGI
Liots ofcontracts concluded ,guaranteed c»nd communicated tothe
Berne Union "bythe member states ofthe OECD .
DGIII
Lists ofmultinational enterprises with their shareholdings and
main characteristics -
DG IV
Quantitative sectoral studies onthe evolution ofindustrial
concentration .
Computation oftables for estimating the cost ofinterest subsidies
and loans atreduced rates .
Lists ofenterprises involved inmergers orwith common interests .

DGVIII
Statistics onthe European Development Funds .
\ i '
Financial andadministrative accounting for .the European Developraen .
Funds (SDF).
DG IX
Calculation ofsalaries for
-officials inBrussels and Luxembourg
–auxiliary staff inBrussels >
-local staff inLuxemoourg .
–retired staff
-female cleaning staff inLuxembourg
Fixing ofthenotional step onthe "basis ofwhich the step on
promotion toahigher grade isdetermined ."
' . • • .
House-purchase loans . "
Deductions for private telephone calls . f
Brussels and Luxembourg telephone directories .
Staff management .Publication ofvarious tables andlists onthe
administrative and family situations ofofficials and other employees
Vacancies .Publication ofvarious tables ofvacant posts open to
officials and other employees .

–3& Annpx III
Annual leave ,special leave and sick leave .
Lists ofdecisions onthe appointment ofofficials andlists for the
Monthly Staff Report .
Inventory forthe Luxembourg 'Economat' .
Ta"ble oftranslations .
Inventory records .
Office supplies records .
Missions andtravel agency reservations .
Refunds ofmedical expenses andstatistics onthe sickness insurance
scheme .
Lists ofsubscribers tothecentral library .
Statistics onattendance ofofficials working flexible hours .
List offormer trainees ofthe CEG .
Statistics and breakdown ofovertime . ■
Computation ofvariable components a#dcompensatory amounts for
agricultural products .

DG XVI
Statistical tables onCommunity financing operations .
Administration ofthe ERDF funds .
DGXVII .
The following phases ofthe 'fissile materials accounting' application
'up-dating ofmaster file' f'selection preparation' and 'report for
IAEA inVienna' ..
doxviii "
Financial -accounting for ECSC .
Position ofECSC "bonds portfolio .
Position ofECSC safe-keeping accounts "by "bank .
Position of ECSC loans .:
Community levies onthecoal andiron and'steel industries .

DG XIX
Accounting for the research budget .
Accounting for the Sickness Insurance Scheme .
Analytical accounting ofsalaries paid ,out oftheresearch budget
Accounting for the ERDF funds . <r* .■
Compilation ofprogress report onthe DGXaction programmes and
various lists giving analysis ofthe resources andresults "by
programme ,according tovarious criteria (PFBS method ).
Accounting for the Euratom supply agency .
Publications Office
Statistics onrevenue from publications sales .
European Parliament
Calculation ofofficials' salaries .
Compilation ofcards containing personal data .
'Deductions forprivate telephone calls .
Analytical accounting ofsalaries .
European School ^
Statistics onpupils atthe school .

–6 >- Arince :T.:
2.Statisti cal -rork
(a)Work carried outin1977 attheanalysis and .programming
sta-"f)s ,
i)external trade ar.drelated statistics .
-general remodelling ofthe E30trade programs following
enlargement ofthe Communities ,with the input ofnerr
data ,such asthestatistical system andcalculation of
values inSUA - *
-trade inagricultural produots with detailed "breakdowns
"bypartner country and "byHEdEXE and STIO categories of
produots ^.
,–programs Vvformiorofiohe editions onEBC,BCSC and ACP
trade '* ^
-preparatory tables ontextile trade toserve innegotiations
ontheMultifibre Arrangement /
! V
" **
-ESCtrade "bysector (MCE-CLIO )
'-rawmaterial imports ,
-tables and various amendments ontrade ofthe ETC and ACP
oountries
■ν
£ ^ ^
–trade iniron andsteel produots (ECSC )andindreet trade
insteel
I "
–tariff statistics and other work tobeused inthe Gatt
.multilateral trade negotiations

•• I Ot3 Annex III
£^onGjf3.1i zod .sys^oni of*px^sfsroncos *corQpfu."fc3.*ti,on .oxofxtsrs 3-nd .
tables for monitonng .
)surveys ,etc.
-1975 survey onthestructure ofearnings
-1975 survey onagricultural structure
-industrial survey
-investment survey
-contents ofcollective agreements
-survey onanti-pollution investment intheiron andsteel industry .
)data "bases andstatistical systems
-CRONOS system forthe management oftime series :various tasks
toimprove and extend the'system ,including input ofcommands
and data inconversational mode ;drawing upof'standards' fcr
conversion toICL (85000 program instructions )
-SABINE system for management ofnomenclatures ,tables andtariffs :
improvement work and preparation ofstandards for changeover to
ICL
-OSIRIS system (table generator ):linkage with SABINE andvarious
improvements (initial operations forthesurvey onthestructure
ofearnings ,industrial survey ,andediting ofpublications "based
onCRONOS ),This system will allow substantial savings onprogramrnin
initsfield ofapplication .

–8– 'Annex III
(b)Prierai ions .
t
i)external trade and .related statistics
-monthly ,quarterly and annual statistics ontheexternal trade of'
the EECcountries !these statistics contain various "breakdowns "by
partner countries and economic zones and "byproducts and categories
ofproduots ,and constitute thebasio documentation onEuropean trade
they alone represent onethird ofstatistical operations ;the
related statistics oover data used intariff andtrade negotiations ,
the OSP ,monitoring systems ,eto...
-external trade statistics forthe AGPcountries (Africa ,Caribbean
andPacifio ):oover alltrade ofthedeveloping countries *"benefiting
tinder the Lome agreements ,with detailed "breakdown "bypartner
country and product
\ '
-international transport statistics andstatistics onCommunity
transport quotas
ii)surveys andother applications
■ • «
–energy Bupply model
f • : .i.;
-documentation oncollective agreements
-statistics onatmospherio pollution

-9- Annex III
~annual and .quinquennial input-output tables (analysis onrequest
using the JULES system )
-annual survey onhousing
–iron and steel statiptios
-start ofanalysis ofthe major surveys onthe structure ofearnings
and the Btruoture ofagricultural production .
(
iii)data hases
–CRONOS Jthis base contains 500 000 time series on14statistical
seotors ;the base isupdated daily andispermanently accessible
tothe departments ofthe European Institutions via on-line
terminals allowing computation ,analysis and the provision ofsimple
graphs andtables .Statistical publications are issued asaby­
product ofthe base management .
-SABINE :this base contains the nomenclatures and classifications
used forCommunity statistics andassociated data (customs duties ,
ooeff ioients ,conversion rates ,customs treatment ,cross-re ferenco tables ,
eto...). Like CRONOS ,this base canbeaocessed bythedepartments
ofthe Institutions via onr-line terminals .
(b)Statistical operations
-new work onexternal trade statistics relating tothetariff data file ,
monetary compensatory amounts ;breakdown aooording toNACE ,trade ofthe

-10- Annex III
OECD countries ,the Generalized system ofpreferences ,
calculation ofunit value and terms ,oftrade indexes ,
evaluation ofown resources ,multilateral negotiations ,
monitoring oftextile -imports ,ACP trade ,trade ofcountries
applying for membership
surveys onfamily budgets ,thestructure ofearnings (l979 )>
labour costs (1978),labivir force (1979 )»industrial accident
(1979),agricultural structure (1975 continued ,.1977 »1979),
fruit (l977 )>industry (l9'5 »1977 )»market trends ,the
structure ofindustry and siyvices ,the structure ofthe
x■"Selectrical engineering sector ; ", V
-new work oninput-output tablos ,financial accounts ,-ir<_.-\
andsteel trade andproduction ,i»awmaterials ,unemployed /
vacancies v
maintenance and development ofdata bases and stat'istioal
syst&ms# -

-il-
Annex III
3.Documentary applications
The main work carried out ill1977 V "the "Documentary applications "systems
analysis department andthe ^systems designers /programmers oftheAnalysis
and Programming Department was asfollows ;
»
-Multilingualism
Oneofthehighlights oftheyear wasthetransfer ofthe SYSTRAN automatic
translation program tothe Siemens computer .Asregards existing
multilingual systems ,that isthethesauri and EURODICAUTOM terminology
data base ,new developments have inoluded preparatory work forthe photo-
composition ofnewthesauri ,e.g. onagriculture andveterinary medicine .
Inthe case ofEURODICAUTOM ,the contents ofthe base were increased .
–Scientific and technical information
=Towards the endofthe year ,apatent searching system was introduced
and work onthe second edition ofEuropean .Technology Pattern iswell
advanced .The SDIM data base onmetallurgy was extended bythe addition
ofpatent information .
Further progress has been made inwork onthe "Permanent Inventories "
application ,which isbeing carried out under contract attwo levels .
Asttidy onthe general methodology isnearing completion and aBregards
theinventories onenvironmental protection (Research Programmes and
Documentation Centres ),after examination ofvarious proposals ,an
outsido firm will becommissioned forthe oolleotion and processing of
the data ;atalater stage the system may beoperated bythe Commission .

Annex III
aProgramming ^or DOME system in "the economic field hasbeen completed
andthe system can now become operational ,thus allowing on-line interrogation
bytheDirectorate-General forCompetition inBrussels .
/ » .
mFollowing ananalysis ^aproposal has been made for anautomated system
for 1themanagement ofaddresses andpublications (SAGAP )some parts ofwhich .
arealready inhand ,this project isbeing carried outforthe Advisory
Committee onPublications .
aAcataloguing system fortheCentral Library isnearing completion .
aOnbehalf ofDCXII,theDocumentary applications department is '.
supervising analysis forafollow-up system forauthorizations tomarket
pharmaoeutioal products within the Community . 1
-Conversion
Following installation ofthe SIEMENS 7740 computer ,acertain number
ofsystems have already been convert edt EUROABSTRACTS (documentary data
base ,results ofresearch programmes financed directly orindirectly by
the Commission ),SDIM (system ofdocumentation onmetallurgy ).

Armox IV
CIRCE (information andResearch Centre oftheEuropean Communities )
-TheCommission' bdecision of15December 1976 tosetupCIRCS was
implemented on1June ;thedecision covers :
aintegration oftwosystems ,ECDOC (internal documentation system )and
CSLSX (interinstitutional automated documentation system onCommunity
law)ttheCELEX system retaining itsidentity ;
e>incorporation oftheCIRCE files into theCommission 'snewadministrative
andtechnical data-processing configuration ;
ngradual transformation ofdata rooms into information anddocumentation
ccnt'ros forgeneral use .
-Initsthree-year programme for1978-1980 *CIRCE setitself twotargets :
Thefirst ,aimed particularly attheperiod 197& "tomid-1979 »isthe .
consolidation ofthe CIRCE files "before transfer ofthe internal
documentation system from anindependent servioe "bureau inBrussels to
theLuxembourg Computer Centre andintegration ofthefiles asregards
software ,hardware anddesign .This transfer isto "becarried out atthe
same time asthegradual installation ofanewICLoomputer andteleprocessing
network . - •

Annex IV
Thesecond target ,laid down fortheperiod mid-1979 toI98O ,relates
tomore intensive exploitation ofthe CIRCE documentary files andothers ,
v;hether managed "bythe Commission ornot. .
-Continuity has "been maintained ,input anduse ofthe "two systems
continuing normally .
Asregards the CELEX system ,thefield to "becovered andacorresponding
schedule has "been laid down under aninter institutional programme «
(Sj/209/77).Itisintended that thesystem should eventually cover all
Community law andrelated areas .
Atthe endof1977,24.388 documents could "beinterrogated on-line .
Foralltheinstitutions taken together ,the number ofsession hours in
1977 was 2500and "thenumber ofterminal operations 160 000,which
corresponds to16000questions .
Atthe same date the general internal documentation data base contained
62000documentaiy units (1975 •16000,1976 *40000)onsuch subjects
asthe Commission 'sdecision-making prooess .Theproposals ,recommendations
andcommunications file contains 2800units (1976 *1800)relating to
developments intheinterinstitutional procedure (1977 *5000 events ).
■ -N • ' . •'
The number ofqueries submitted totheinternal documentation system was •
about 28000 (1976 :24000),which corresponds toapproximately ,5400
sessions *(1976 î'5000)• -
YJork oninput toand exploitation ofthe CIRCE files has been affected
notonly bythesetting-up ofCIRCE ,but bydifficulties inconnection
with the processing under contraot oftheinternal documentation files
andbyswitching ofthe CELEX system toanewserieB ofspecifio programs .

–The following projects axeworthy ofspecial mention :
With aview tomaking the CELEX file available tooutside users ,the
ComraiBfiion ,following consultations with theother Institutions ,has
drawn upthebroad ,lines ofaCommunity plan forthe CELEX interinstitutional
system ,which hasbeen submitted totheWorking Party onLegal Data
Processing ofthe Council .This plan isbaaed ontheinterinotitutional
plan forinput tothe CELEX sysrtem anditsmain aimistoprovide
multilingual acoeas tothe system 'sfiles .
The technical basis for such access has been laid bywork onthe automatio
input offull texts insixlanguages using by-products oftypesetting .
Thefirst link-ups with outside users have just been orwill shortly be
completed .Theusers involved arethe CREDOC inBelgium ,the French
Parliamentary Assemblies ,the Camera deiBeputati inItaly andthe
Handelsh /jskolen inDenmark .
I
Inaddition ,the Commission has been given thetask ofediting a
multilingual index ofCommunity law.Following this mandate from the
Council ,aworking party has drafted areport toalltheInstitutions
onthepossibility ofusing the CELEX system for compiling such an
index .
aAsregards internal documentation ,acertain number ofimprovements have
been made tothe system 'sgeneral data base inorder tosatisfy speoifio
user requirements . -
Theoperational applications inquestion relate tothe management of
Commission proposals ,thepublication procedure andwritten procedures
and authorizations .

-4-
Annex IV
Asotofmicrofiches listing the documents covered bythe internal
documentation system has been sent toallthe external offioes ofthe
ECtoenable them tocope more effectively vri.th request afor information
from national users .
• » ' \

Annox IV a
SUMMARY 0?THE DOCUI'EEKTATION' SERVICES OFFERED BYCIRCE
A V AILABLE ORIN PREPARATION
Dc/rreo ofup-to-dateness Information ProjoctGd
availability
Day today –Retrieval ofany document circulated 'June 1978
"bythe Secretariat General ofthe
Commission
-Information onthe progress in
written procedures and authorizations ;
possibility ofverifying the nature
ofdeoiBionR taken :related statistics , June 1978
One week -Information onprogress in .the inter -
institutional procedure for examining
proposals ,recommendations and
communications from the Commission to
the Council (PRC)and onCouncil
deoisions .Available since .1976 . Available
From one totwo
weeks-Information onpublications and
studies and onprogress inthe
procedures entailed .
–Searohing ofCommission minutes
and parliamentary questions and
replies .•End 1973
May 1978 (1)
-Retrieval ofbasio data onagreements .June 1978
(l)Already available butbaoklog intheinput ofdocuments

Armez IVa
Onomonth . ' -Documentary search and .
information retrieval onthe
"basis ofacomplex and .systematic
analysis ofthesignificant documents
circulated "bytheSecretariat General
ofthe Commission *Available since
1974 . ' End1978/
, . " ' . beginning
. ' .1979 (2)
-Retrieval ofharmonized and
1 . regionalized data onthefinancial
.operations ofthemajor funds in
1978 . - 1stquarter
.' .1979 . •
-Documentary search andretrieval ,
ofinformation onformalized legal
documentation (titles ,dates of
entry into force ,cross references ,
etc.)relating totheTreaties ,
"binding secondary .legislation and •
* supplementary legislation .
Available sinoe 1952 *Full texts
foroneyear . July I978 (2)
-Idem -Case lawofthe Court ;
three years with full texts . July I978
-Documentary search ,full texts x.
••
'andformalize ^legal data on:non-bindihg
secondary legislation ,preparatory work
(Commission proposals ,EPandESC .
opinions ,legislation arising from
external relations . . CELEX inter -
institutional
■- ' plan , .
. > • 7»-79 phase :
'-Single language index ofbinding
secondary legislation inforce . Beginning of
.'.'V : .1979
v-)Already available but "backlog intheanalysis ofdocuments#

-3-
Annex IVa
f
JEVELO PICS'TT SPLANNED .CURRENTLY UNDER STUUf OR SUBJECT TOTHE GRAT-TTI^TC
OF APPROPRIATE RESOURCES
-Documentary search onnegotiations
(e.g. araoently –compiled textile
file isbeing tested ;aLOME IIfile
isunder study ).
–Documentary search and compilation
work onthe central ,internal and
external documentation file (SCAD )
(preliminary study ).
-Documentary search and information
retrieval onthe basis ofacomplex
and systematic analysis ofcustoms
legislation (preliminary study).'
–Information onthe implementation
ιofdirectives bythe Member States
(tobeimplemented shortly ).
–Opening upofthe CELEX files to
outside users ,asamultilingual
publio service .
-Regular publication ofaHindex
ofCommunity aots inforoe inthe
.Community languages .Developments
subject tothe
granting ofthe
resources
recruiredo

Annex v
APPLICATIONS PENDING IN1977 .'
Thefollowing applications were pending in1977 ("this list isnotexhaustive ):
i
■(a)Administrât iom
-generalized management system forfinanoial instruments (preparation
1 offiles fortheManagement Committees ,aooounting andstatistics
> forvarious funds );
-EAGGP (guarantee )system -rDireotorate-General forAgriculture ;
t. #
–Rates system -Direotorate-General forAgriculture ;
–EAGGP (guidance )system –Direotorate-General forAgriculture ;
–five systems fortheDireotorate-General Credit andInvestments
(liquidity -borrowings ,loans ,levies andaccounting );
- it
–integrated system inthearea ofstaff management ;
* -
–work onincorporation oftheEUAfortheBudgets Directorate ;
-miscellaneous administrative work ,(inventories ,management of
equipment .eto*«.)

Annex V
Statistics (from MrMesnage )
Documentation
-Patent search system ,
–Automated system ofmanagement ofaddresses and publications .

Arnex VT
STAFF
Establishment table for 1977 (inoluding temporary posts )
(the number oftemporary posts isshorn inbrackets after the
figure forallposts ,permanent sadtemporary ).
* -
Department A ■ B C
Computer Operations Division 9(l) 27(l) 56(3)
Analysis and Programming Department 14(3) 40(3) 1
Systems Analysa .sdepartment sî
–Statistics ' 8(l) 3 2
-Management ,and finanoial
applications 9(l) 1 ,4(2)
–Documêntatibn management _• 8(2). 1 .2(l)
Siemens -Euronet 11 (l) 4
CIRCE 8 8 7
TOTAL . 57(8) 81(5) 76(6)
-i.e. atotal of214posts (including 19temporary posts ).

Anncoc VI
(b)Establishment in1975 »1976 and .1977 (including temporary posts )
i ' •' '
Year A B 0 Total
1975 .43 68 60 171
/ .
1976 45 70 '60 175
1977 ' 57 81 '■ 76 214 '

Annex VII
EXPENDITURE ON DATA PROCESSING IN 3.977
POSITION UNDER ARTICLE 224 ASAT31DECEMBER 1977
INITIAL APPROPRIATION APPROPRIATION AFTER TRANSFERS COI -H-IITi -IENTS
ENTERED INTO
129 600000 111 668 841 111 668 841
• •
22500 000 -
23400000 33435 585 33435 585
67000000 172655574 .172 655 574
48000000 56445000 56445000
-22J22.222 205.000 374 205000■aaaas.saaai ez=asassate sasa55:3=
1

BREAKDOWN OP COMMITMENTS BYITEM ASAT31DECEMBER 1977
T'reM 2240 :OPERATION OFTHE COMPUTER CENTRE ~ _
INITIAL APPROPRIATION 1tBfrs 129 600000Appropriation after transfers 1Bfrs 111 668 841
C1I 10070COMPUTER
10-070
Extra ehift9255 694
IBM
370/145computer and RJE
370/158computer
Extra shift
Printer system
Teleprocessing network29.773 312
11037 762
3643 122
3847 406
8204 446
SyGtera ofrecording onfilm
IBI-I
Microfilm /fiche ^321 65O
1454 700
Spécial coftware
BATCH :Autoflow II /
CPl/lv
Select aScripta
Others314 650
318 600
70000
546 923
T#P « 1CICS ,eto#
Librarian
V IDMS
Mitra 125987 050
317 000
2220 000
token entry

-2-
F>:'S<PACK
liicks . . . 541 700
Hunolics
wiDCcllaneous itéras 7141 174
TELY .PHOÎÏE LINES/MODEMS __
-liTTtelephone lines * 6303 661
–Modems .4 032 472
Outsido operators
Data accruisition4687 501
Brucsols –'cards 771 312
Luxembourg –cards , ^ 1'483 040
'Coding 1483 574
0LIV3TTI 484 245
Compilation ofaPARIS OFFICE file 630 000
Outside punchinff
After-sales service 620 000
Celex code oonversion 60000 .
t '
ICL
I'otor Alternator Sots . ' 9030 600
I-IAmaintenance (lmonth ) ., 20700
•Total commitments asat31December 1977 111 668 841czratsazzsassassaassaeaiseasaaaassBsasaciaa BS&B ––

_3-
Il'-.v-:2242 :WORK DONE OUTSIDE THE COMPUTER CENTRE
rjITIAL APPROPRIATION :Bfrs 23400 OOO APPROPRIATION "AFTER TRANSFERS :Bfrs 33435 585
ECOmO'.IC AND FINANCIAL AFFAIRS
Time sharing
TSterminais -12740 000
2254 529
SOCIAL AFFAIRS
Time sharing plus terminal 252 493
AGRICULTURE
Timo sharing
Gamma 10maintenanoe
Data acqui sition664 117
401 454
338 847
DEVELOPMENT
Data acquisition
Data acquisition .
Electrical accounting machine18552
105 000
310 248
PERSONNEL AND ADMINISTRATION
Telephonic searching
Inventories '' ■
Software
Manpower planning5400 894
747 461
168 000
120 000
1 - .• >

-4-
- ;A~iC;I .SCTKMCE AND EDUCATION
Tir.ic charing . ' 1100000
Tirae charing . 1050 000
BIJTÀTIITS ■ ' ' -
I
Single Accounting Centre 5*567 334
Electrical accounting maohine 404 826
Data acquisition 8198^8
STATISTICAL OFFICE
Analysis ôfECSC questionnaire - ,' 59° 942
PUBLICATIONS OFFICE
Sales accounting 395 000
% '
Total commitments asat31December 1977 33435

T'llftl 2243 sIMPLEMENTATI ONOFDATA PROCESSING APPLICATION b
INITIAL APPROPRIATION 1Bfrs 67OOO 000
t * .•
APPROPRIATION AFTER TRANSFERS :Bfrs 172 655 574
ICI ,:CONVERSION
Conversion andafter-sales service • -92226 454
MISCSLLAWB0US : ' ':
Technicians . 216 270
Conversion ofCIIapplication toIBM 1868 000
Cclox contraot 1month 167 9^3
Analy sis EAGGP/Rates J . -1020 510
Change inFinanoial Regulation 308000
Analysis ofnon-differentiated ,appropriations 435&000
Balance onDG05contraot / .• 6075°0
System 2000 . - 330 000
Extension ofmission expenses . 513 000 •
Changes tothe ECSC series , 28000
Analysis forthereplacement ofGAMMA 10 437 500
Extension ofUDAP STATISTICS oontraot 188 100 "
T/iinS application 4°0 000
Anti-pollution iron andsteel industry 79000
EUApayapplication , 1220 670 .
Mitra/gamma 10assistanco '• J10000
ICAP systems analysis 1109700
Management ofpharmaceutical products ,. ' 600 000
GATT DG01 ' . 8100 000
Research ,and investment budget 300 000
UDAP administration , . 84492 :
•Cronoa 660 000 "
■\ 'ι 1 *
ICL :installation ofnetwork (first phase ) 570444^5
Total commitments asat31December 1977 ' 172 655574
siaaaaaaaaasaaaaaQaaBsasssBasaatQBatsaaaaaHnQaÉ naaaasaaaaa

-6-
22/AiTKiTF '.HìTALDOCUMENTATION SYSTEM -ECDOC
j,.ri'IAL APPROPRIATION j48OOO000 APPROPRIATICI !AFTER TRAKSFERS :56445 000
nOiXIC comnuter
Computer time contraot
Provisionai servioe bureau contraot23803 214
6630 119
Technical assi3tanoe
Systems engineers .
Systems analyst
Data controllers
Engineers2537 501 .
7585 200
1158 ..750 11590 082
379 528
Data accruisition
Leasing /maintenance 2788 192
Terminals
16data rooras 4676 851
Putnidecodm /?
–coding
-microfiche reproduction4400 000
243 205

-7-
Sunnlics
I-UID ccunera 527 85I
Connulting engineer 073
Training 34722
Miscellaneous o743\ .625 389
ITotal commitments asat31December 1977
cscsscnaasHassasassacstaeaessBasiste aaaa enaBoaaostaisaa56445 000adsaaassasts