ARCHIVESHISTORIQUES
DELACOMMISSION
COLLECTION RELIEE DES
DOCUMENTS "COM"
COM (81)728
Vol.1981/0209

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COMMISSION
OFTHE
EUROPEAN COMMUNITIES
GeneralSecretariatCOM(81)728 final.
Brussels,2December <|981
FOROFFICIALUSEONLY
COMMISSION COMMUNICATION TOTHECOUNCIL
CONCERNING THERULESGOVERNING THEPLACINGANDAWARDOF
SERVICECONTRACTS FINANCED FROMTHERESOURCES OFTHE5th
E.D.F.
C0MC81)728final.

EXPLANATORY MEMORANDUM
Inthenegotiations LeadinguptotheconclusionofthesecondA.C.P./
E.E.C.ConventionofLome,agreementwasnotreached'onthetextscon­
cerningtherulesgoverningtheplacingandawardofservicecontracts
financedfromE.D.F.resources,despitesuccessiveeffortsbytheCommun­
itytoachieveacompromiseinthetalks.Inordernottoholdupthe
overallagreement,therefore,itwasdecidedtoextendprovisionally the
systeminforceunderthefirstLomeConventionandtostipulatethat
newrulesweretobedetermined byadecisionoftheA.C.P./E.E.C.Coun­
cilofMinistersatitsfirstmeetingaftertheentryintoforceofthe
secondLomeConvention (seeArticle142ofthesecondLomeConvention).
TheConventionenteredintoforceon1January1981butatitsfirst
meetingon9and10April1981theA.C.P./E.E.C.CouncilofMinisters
wasunabletodealwiththematter.Thefactthatthetimetablespecified
inArticle142ofthesecondLomeConventioncouldnotbekeptto,how­
ever,doesnotmeanthatitisnowtoolatetotakeaction.
ThepurposeoftheattacheddraftdecisionisthereforetogetA.C.P./
C.E.E.discussions goingagainonthismatterinordertodetermine
theruleswhicharetogoverntheplacingandawardofservicecontracts
underthesecondConvention.
ThedraftdecisionisbasedonthelatestCommunityproposal,whichwas
putforwardinMay1979.
FortheinformationoftheMemberStates,asummarytableattachedto
thedraftdecisiongivesthetextsatpresentinforceonatemporary
basisalongsidethoseproposedinMay1979,togetherwithcommentson
thelatterregardingchangesthatcouldbemadetothetextsinthene­
gotiationswiththeA.C.P.States.

TheCommissionproposesthatassoonastheCommunityhasagreedona
textitshouldbetransmittedtotheA.C.P.Statesingoodtimefor
themattertobediscussedatthenextmeetingoftheA.C.P./C.E.E.
CouncilofMinisters-whichistobeheldinLibreville in1982.

DECISIONN° OFTHEA.C.P./E.E.C.COUNCILOFMINISTERS OF
establishing therulesgoverningtheplacingandawardofservicecontracts
financedfromtheresourcesoftheEuropeanDevelopment Fundunderthe
A.C.P./E.E.C.ConventionsignedinLomeon31October1979.
THEA.C.P./E.E.C.COUNCILOFMINISTERS,
-HavingregardtothesecondA.C.P./E.E.C.ConventionsignedinLomeon
31October1979,hereinafterreferredtoastheCONVENTION,andinpar­
ticulartheArticle142thereof,
-Whereasitisnecessarytodeterminethespecificrulesgoverningthe
placingandawardofservicecontractsundertheConvention;
-Whereastheserulesaretoreplace,witheffectfrom 1982,
thoseprovisionally laiddowninAnnexXIVtotheConventionpursuant
toArticle142,§2,
HASDECIDEDASFOLLOWS:
Article 1
Witheffectfrom 1982,therulesgoverningtheplacingandaward
ofservicecontractsundertheConventionshallbethosesetoutinthe
Annex.
Article2
TheA.C.P.States,theMemberStatesandtheCommunityshallbebound,each
totheextenttowhichitisconcerned,totakethemeasuresrequiredto
implementthisdecision.
Doneat
FortheA.C.P./E.E.C.CouncilofMinisters
thePresident

Annex
Rulesgoverningtheplacingandawardofservicecontractsunderthe
secondA.C.P./E.E.C.Convention ofLome
Article 1
1.Servicecontractsshallbeawardedfollowingarestrictedinvitation
totender.Certaincontractsmaybearrangedbymutualagreement
notablyinthecaseofthefollowing :
a)schemesofminorimportanceorshortduration;
b)technicallydifficultschemes;
c)schemesentrustedtoindividualexperts;
d)schemesfurthertoschemesalreadyinhand;
e)followinganunsuccessful invitationtotender.
2.Themethodofawardingeachcontractshallbedecidedbymutualagree­
mentbetweentheCommission andtheA.C.P.Stateconcerned.
Article2
1.Foreachtechnicalcooperation schemeinvolvinganinvitationtotender
theCommissionandtheA.C.P.Stateconcernedshallcompilebymutual
agreement,followingapreselection procedurewhereappropriate,a
shortlistofcandidatesselectedinthelightoftheirlegalandfi­
nancialsituation,theirqualifications ,experience,independence and
availability.
(
2.Accordingtotheindividualcasetheinvitationtotendermaycover:
a)thedesignofthecooperation schemeandtheservicesand/orper­
sonneltobeprovided,totheexclusionofanyfinancialaspect,
thepricespayablebeingnegotiatedsubsequently,or
b)boththedesignofthecooperation schemeandtheprices.

Annex,page2
•■■/•••
3.Theinvitationtotenderdossier,tobedrawnupbytheA.C.P.State
inagreementwiththeCommission,shallgivedetailsofthemanner
inwhichtendersaretobesubmittedandthecriteriatobeusedin
selectingthecontractor.
4.TheCommissionandtheappropriateAuthorities oftheA.C.P.States
shallensurethatthemostadvantageous tenderischosenforeach
scheme,accountbeingtakenofinteraliathetechnicalqualityof
thetender,theorganization andthemethodsproposedfortheserv­
icestobeprovided,thequalifications ,experienceandspecial ,
skillsofthepersonnelassignedtotheschemeand,inthecasere­
ferredtoinparagraph2b)ofthisarticle,thepriceoftheserv­
ices.
Article3
Wherethemutualagreementprocedureisappliedthecontractorshall
bedesignated bytheA.C.P.StateonaproposalfromtheCommission.
Article4
1.Servicecontractsshallbenegotiated,drawnupandconcludedbythe
appropriateAuthoritesoftheA.C.P.States,inagreementwiththe
Commissionandwithintheframeworkofgeneralconditionsgoverning
theawardandperformance ofcontractsadopted,onaproposalfrom
theCommission,byadecisionoftheCouncilofMinistersatits
firstmeetingfollowingtheadoptionofthisdecision.
2.However,untiltheentryintoforceofthegeneralconditions,the
performance ofservicecontractsfinancedbytheFundshallbegov­
erned:
mmm/mmm

Annex ,page 3
■>>/a■■
-inrespect oftheA.C.P. States parties totheConvention signed
inYaounde on29July 1969 ,bythegeneral conditions currently
used inthecontracts financed bythe Fund ;
-inrespect oftheother A.C.P. States ,bytheir respective national
laws ortheir established practices regarding international contracts ,
unless they apply onaninterim basis thegeneral conditions current­
lyused incontracts financed bythe Fund .
Article 5
1.Intheaward ofservice contracts theA.C.P. States and theCommunity
shall ensure theelimination ofanydiscriminatory practice that may
prevent equality oftreatment forall candidates ortenderers whoare
nationals ofthe Member States orthe A.C.P. States .
2.TheCommunity shall encourage cooperation between consultancy firms and
consulting engineers orexperts ofMember States and "A.C.P. States ,
temporary partnerships ,subcontracting andtheuseofexperts from
thecountry itself intheteams belonging toconsultancy firms or .con­
sulting engineers from theMember States .

SUMMARY TABLE
1
TextofArticles 24to27ofProtocol
N°2totheA.C.P./E.E.C.Convention
ofLomé*
(1)FinalE.E.C,proposalinthe1979
negotiations **(Councildocument
7304/1/79Rev.1of11June1979)and
proposednumberinginthedraft
AnnextotheDecision
(2)Remarks
(3)
Article24 FTC53(article 1ofAnnextothe
Becauseofthedifferingconstraints
involvedineachsystem(asregards
duration,cost,etc...)itwould
probablybeadvisabletoleaveopen
thechoicebetweeninvitation to
tenderandmutualagreement,while
establishing certainguidelinesfor
makingthechoice.Thefollowing
textwouldbeapossibility :
"1.Servicecontractsshallbeaward-
edfollowing aninvitationto
tenderorbymutualagreement.
2.Forallschemes\other thanthose
specifiedinparagraph 3,re-
coursetoatenderingprocedure
shallbedecidedbymutualagree­
mentbetweentheCommission and
theA.C.P.StateorStatescon-
cerned.
3.Servicecontractsshallbeaward-
edbymutualagreementinthe
caseofthefollowinginpart­
icular:Technicalco-operation contractsshallbe
arrangedbymutualagreement.Certaincon-
tractsmaybeawardedfollowingcompetit-
ivetendering,notablyforimportant,com-
plicatedandtechnicallydifficultstudies
wheretechnical,economicorfinancialreas-
onsjustifyrecoursetothisprocedure.Decision)
1.Servicecontractsshallbeawarded
following arestrictedinvitation
totender.Certaincontracts may
bearrangedbymutualagreement,
notablyinthecaseofthefollow-
ing:
a)schemesofminorimportance or
shortduration;
b)technicallydifficultschemes;
c)schemesentrusted toindivi-
dualexperts;·
d)schemesfurthertoschemesal-
readyinhand;
e)following anunsuccessful invi­
tationtotender.
2.Themethodofawardingeachcon-
tractshallbedecidedbymutual
agreementbetweentheCommission
andtheA.C.P.Stateconcerned .
*
ContainedinAnnexXIVtothesecondLomeConvention andapplicabletemporarily (seeArticle142ofLomeII).
**Leavingasidethecompromiseproposalsmadeattheministerialmeetingheldon25June1979inanattempttoreachagreement.

27
(1) (2) (3)
Article25V*
FTC55(artiele3)a)schemesprovidedforinArt­
icle140§2oftheCONVENTION,
b)schemesinvolvingasmallfi-
nancialcommitment,
c)technicallydifficultschemes,
d)schemesentrustedtoindivi-
dualexperts,
e)schemesfurthertoschemesal-
readyinhand,
f)followinganunsuccessful invi­
tationtotender."
a)On11May1979anamendmenttoFTC
55wasrequestedbytheA.C.P.,as
follows:
onaproposalfromtheCommission,
afterconsultation withtheCommis­
sionDelegate.
TheCommunityreserveditsposition
onthisrequest;
b)theshort-listsystemunderthemut-
ualagreementprocedurewasabandons
edbytheCommunityrightfromits
earliesttextualproposals(see
document NEG/ACP-EEC/16/79FTCof1
February1979)andbytheA.C.P.in
thefollowingcommenttakenfroma
documentdrawnupbytheA.C.P.
StatesGroup(ACP/368/79(Seer.
Fin.Reneg.)Rev.1of6May1979,
page8,point6b):"thelistsys­
temhasledtolengthydelays
whiletheformalityofasearchis
pursued,evenwhenappropriately
qualifiedpersonnelcanbereadily
identifiedattheoutset";1.Foreachoperationoftechnicalco-
operationwhichwillinvolveamutual
agreementprocedure,theCommission
shallcompilealistofselectedcan­
didatesfromMemberStatesorA.C.P.
States,selectedaccordingtocriteria
guaranteeing theirqualifications ,
experienceandindependence andtak-
ingintoaccounttheiravailability
fortheproposedundertaking .
TheA.C.P.Stateconcernedshall
choosefreelythelistedcandidate
itwishestodealwith.Wherethemutualagreementprocedureis
appliedthecontractorshallbedesign-
atedbytheA.C.P.Stateonaproposal
fromtheCommission.

3.
(1) (2)
ft(3)
2.Whencompetitivetenderingisresorted
to,theListofselectedcandidates
shallbedrawnupinclosecollaboration
withtheCommission andtheA.C.P.
Stateconcerned onthebasisofthe
criteriasetoutinparagraph 1.The
contractshallbeawardedtothelisted
candidatethatsubmitsthetenderjudged
bytheCommissionandtheA.C.P.State
concernedtobeeconomically themost
advantageous .
3.TheA.C.P.firmswhichmaybetakeninto
consideration fortechnicalco-operation
actionsshallbeselectedbymutual
agreementbetweentheCommissionand
theA.C.P.StateorA.C.P.Statescon-
cerned.
iFTC54(article2)
1.Foreachtechnicalco-operation
schemeinvolvinganinvitation
totendertheCommission andthe
A.C.P.Stateconcernedshallcom­
pilebymutualagreement,follow-
ingapreselection procedurewhere
appropriate,ashort-listofcan­
didatesselectedinthelightof
theirlegalandfinancialsituation,
theirqualifications ,experience,
independence andavailability .
2.Accordingtotheindividualcases
theinvitationtotendermaycover:
a)thedesignoftheco-operation
schemeandtheservicesand/or
personneltobeprovided,tothe
exclusionofanyfinancialaspect,
thepricespayablebeingnegotia-
tedsubsequently ;or
b)boththedesignoftheco-opera-
tionschemeandtheprices.
3.Theinvitationtotenderdossier,to
bedrawnupbytheA.C.P.Statesin
agreementwiththeCommission,shall
givedetailsofthemannerinwhich
tendersaretobesubmittedandthe
criteriatobeusedinselectingthecontractor .c)thisarticle(andarticle2)could
beaccompanied byaJointDeclara­
tiononArticles2and3stating
thatinexceptional casesandby
agreementwiththeCommission,re-
coursecouldbehadtoconsultants
orexpertsfromthirdcountries.
a)On11Ray1979anamendmentto
paragraph3ofFTC54wasrequest-
edbytheA.C.P.,asfollows:
....drawnupbytheA.C.P.State
inagreementwiththeCommission
Delegate...inselectingthecon-
tractor,whichmusttakeplace
withinthirtydaysofthedateof
examination ofthetenders.
b>Thereferencetopreselection,
whichentailsdelaysofvarying
length,couldbedropped.

4.
(15
ArticLe
Inthecontextofthecommonrulesprovided
forinArticle22andthegeneralconditions
ofpaymentestablished byagreementbetween
theCommissionandtheA.C.P.States,the
technicalco-operation contractsshallbe
prepared,negotiatedandconcludedbythe
appropriateauthorities oftheA.C.P.States,
inparticipation andagreementwiththe
DelegateoftheEuropeanCommissionreferred
toinArticle31(hereinafter calledthe
"Delegate").(2)
4.TheCommissionandtheappropriate
authorities oftheA.C.P.States
shallensurethatthemostadvantage­
oustenderischosenforeachscheme,
accountbeingtakenofinteraliathe
technicalqualityofthetender,the
organization andmethodsproposedfor
theservicestobeprovided,thequa­
lifications,experienceandspecial
skillsofthepersonnelassignedto
theschemeand,inthecasereferred
toinparagraph2b)ofthisarticle,
thepriceoftheservices.
FTC52,paragraph 1(article4)
Servicecontractsshallbenegotiated,
drawnupandconcludedbytheappro­
priateauthoritiesoftheA.C.P.States,
inagreementwiththeCommission and
withintheframeworkofgeneralcondi­
tionsgoverningtheawardandperfor­
manceofcontractsadopted,onaprop­
osalfromtheCommission,byadecision
oftheCouncilofMinistersatits
firstmeetingfollowingthedateof
entryintoforceoftheConvention.
NOTA:Jointdeclaration onArticle
FTC52
UntiltheDecisionprovidedfor
ArticleFTC52isputintoef­
fect,theperformanceofserv­
icecontractsfinancedbythe
Fundshallbegoverned:
-inrespectoftheA.C.P.
StatespartiestotheCon­
ventionsignedinYaoundeon
29July1969,bythegeneralin(3)
Thegeneralconditionsforservice
contractswerenotadoptedbythe
CouncilofMinistersinApril1981.

(1) (2) (3)
Article27
TheCommissionshall,asfaraspossible,
encourageco-operation betweenconsultants
andexpertsofMemberStatesandA.C.P.
States,temporarypartnerships ,sub-con-
tractingandtheuseofnationalexperts
intheteamsbelongingtoconsultants
fromMemberStates.conditionscurrentlyusedinthe
contractsfinancedbytheFund;
-inrespectoftheotherA.C.P.
States,bytheirrespectivenatio­
nallawsortheirestablished prac­
ticesregardinginternational con­
tracts,unlesstheyapplyonaninter­
imbasisthegeneralconditions
currently usedincontractsfinanced
bytheFund.
FTC51,paragraphs 2and3*(article5)
2.Intheawardofservicecontracts the
A.C.P.StatesandtheCommunityshall:
ensuretheelimination ofanydiscri­
minatorypracticethatmaypreventequal­
ityoftreatmentforallcandidates or
tenderers whoarenationalsoftheMember
StatesortheA.C.P.States.
3.TheCommunityshallencourageco-operation
betweenconsultancy firmsandconsulting
engineersorexpertsofMemberStatesand
A.C.P.States,temporarypertnerships ,
subcontracting andtheuseofexperts
fromthecountryitselfintheteams
belongingtoconsultancy firmsorcon­
sultingengineers fromtheMember
States.
*
-Paragraph 1ofFTC51wasincorporated inArticle1401)andparagraph 2waspartlyincorporated inArticle1251)ofthe
secondLomeConvention .