34.

The EDPS recommends: — that references to this Opinion are included in the preambles of all proposals, — inserting provisions in all proposals emphasising the full applicability of existing data protection legislation. The EDPS also suggests that the reference to Directive 95/46/EC be clarified by specifying that the provisions will apply in accordance with the national rules which implement Directive 95/46/EC, — in the case of the proposed IM directive, limiting competent authorities' access to documents and information to specifically identified and serious violations of the proposed directives and in cases where a reasonable suspicion (which should be supported by concrete initial evidence) exists that a breach has been committed, — in the case of the proposed IM directive, introducing a requirement for competent authorities to request documents and information by formal decision by a judicial authority, specifying the legal basis and the purpose of the request and what information is required, the time limit within which the information is to be provided as well as the right of the addressee to have the decision reviewed by a court of law, — in the case of the proposed UCITS directive, introducing the requirement for competent authorities to request telephone records and traffic data by formal decision of the competent authority specifying the legal basis and the purpose of the request and what information is required, the time limit within which the information is to be provided as well as the right of the addressee to have the decision reviewed by a court, — in the case of the proposed IM directive, clarifying the modalities of the EIOPA database by introducing more detailed provisions in the proposed regulations. Such provisions must comply with the requirements of Regulation (EC) No 45/2001. In particular, the provision establishing the database must: (i) identify the purpose of the processing operations and establish which are the compatible uses; (ii) identify which entities (EIOPA, competent authorities, Commission) will have access to which data stored in the database and will have the possibility to modify the data; (iii) ensure the right of access and appropriate information for all the data subjects whose personal data may be stored and exchanged; (iv) define and limit the retention period for the personal data to the minimum necessary for the performance of such purpose, — assessing the necessity of the proposed system for the mandatory publication of sanctions in all proposals and verify whether the publication obligation does not go beyond what is necessary to achieve the public interest objective pursued and whether there are not less restrictive measures to attain the same objective. Subject to the outcome of this proportionality test, the publication obligation should in any event be supported by adequate safeguards to ensure respect of the presumption of innocence, the right of the persons concerned to object, the security/accuracy of the data and their deletion after an adequate period of time, — with regard to the reporting of breaches in all proposals: (i) inserting provisions in the proposed directives saying that: ‘the identity of these persons should be guaranteed at all stages of the procedure, unless its disclosure is required by national law in the context of further investigation or subsequent judicial proceedings’; (ii) adding a paragraph requiring Member States to put in place ‘appropriate procedures to ensure the right of the accused person of defence and to be heard before the adoption of a decision concerning him and the right to seek effective judicial remedy against any decision or measure concerning him’; (iii) removing ‘the principles laid down’ from the provisions.