EN  EN EN 
EN   EN  COMMISSION OF THE E UROPEAN COMMUNITIES 
Brussels, 13.11.2008 
SEC(2008) 2792 
COMMISSION STAFF WORKING DOCUMENT 
Accompanying document to the 
COMMUNICATION FROM THE CO MMISSION TO THE EUROPEAN 
PARLIAMENT AND THE COUNCIL 
The European Centre for Disease Prevention  and Control activities on Communicable 
diseases: the positive outcomes since the Centre's establishment and the planned 
activities and resource needs 
{COM(2008) 741 final} 
      
EN 2 EN  
Table 1: ECDC Annual Budgets 2007 -2013  
Budget Line Position 2007* 2008** 2009*** 2010**** 2011 2012 2013  
11 — Salaries & Allowances 7.886.906 14. 541.490 20.500.000 25.000.000 26. 100.000 26.900.000 27.600.000  
12 — Expenditure relating to Staff re cruitment 574.010 760.000 585.000 400.000 150.000 90.000 90.000  
13 — Mission Expenses 800.000 870.000 1.000.000 1.200.000 1.300.000 1.350.000 1.350.000  
14 — Sociomedical infrastructure  26.840 75.000 130.000 340.000 420.000 450.000 500.000  
142 — Professional development 207.079 460.000 500.000 550.000 600.000 600.000 600.000  
17 — Reception & Events 33.000 30.000 35.000 40.000 45.000 50.000 50.000  
Total Title  1 Staff 9.527.835 16.736.490 22.750.000 27.530.000 28.615.000 29.440.000 30.190.000  
20 — Rental of Building & associated costs 1.740.106 2.970.000 3.100.000 3.300. 000 3.350.000 3.350.000 3.350.000  
21 — Information & Communication  Technology 2.549.890 1.735.000 2. 000.000 2.200.000 1.700.000 1.700.000 1.700.000  
22 — Movable property & Associated costs 687.642 70.000 200.000 335.000 200.000 200.000 200.000  
23 — Current Administrative expend iture 111.686 395.000 450.000 450.000 500.000 500.000 550.000  
24 — Postage & Communications 268.960 420.000 450.000 500.000 550.000 600.000 650.000  
25 — Statutory meeting Expenses 556.528 470.000 500.000 450.000 400.000 450.000 450.000  
Total Title  2 Administration 5.914.812 6.060.000 6.700.000 7.235.000 6.700.000 6.800.000 6.900.000  
17 03 03 01 – Administrative Expenditure 
3000 Surveillance and data collection  2.548. 030 4.158.000 5.500.000 6.300.000 6.570.000 6.600.000 6.700.000  
3001 Preparedness, response and emerging health 
threats  1.053.169 1.105.000 1.350. 000 1.450.000 1.600.000 1.600.000 1.700.000  
3002 Scientific opinions and studies 1.836. 259 2.100.000 2.700.000 2.900.000 3.000.000 3.100.000 3.200.000  
3003 Technical assistance and training 2. 061.391 1.860.000 2.200.000 2.450. 000 2.550.000 2.600.000 2.650.000  
3004 Publications and Communications 911.726 1.950.000 2.200.000 2.400.000 2.450.000 2.500.000 2.650.000  
3005 ICT to support projects  1.747.881 2.650.000 3.200.000 3.250.000 3.000.000 2.800.000 2.800.000  
3006 Build up and maintenance of the Cris is Centre 498.520 185.000 200.000 200.000 250.000 250.000 250.000  
3007 Translations of scientific and techni cal reports  265.000 400.000 500.000 600.000 640.000 660.000 660.000  
3008 Meetings to implement the work programm e 1.314.027 2.130.000 2.200.000 2. 250.000 2.300.000 2.300.000 2.300.000  
3009 Country cooperation and partners hip 368.822 600.000 800.000 850.000 880.000 900.000 900.000  
3010 Scientific Library and Knowledge Se rvices 261.078 300.000 400.000 435.000 445.000 450.000 450.000  
30 — OPERATIONAL EXPENDITURE 12.865.903 17.438.000 21.250.000 23.135.000 23.685.000 23.760.000 24.260.000  
17 03 03 02 – Operations 
EN 3 EN Total Budget 28.308.550 40.234.490 50.700.000 57.900.000 59.000.000 60.000.000 61.350.000   
Required Community Contribution 27.704.350 39.100.000   
48.100.000 56.450.000 57.500.000 58.700.000 59.800.000   
EEA/ EFTA contribution 604.200 935.000 1.000.000 1.450.000 1.500.000 1.530.000 1.550.000   
Assigned revenues 0 200.000 1.600.000 Not known 
yet Not known 
yet Not known 
yet Not known 
yet   
 
* 2007: Actual execution of the 2007 budget. 
** 2008: Final budget. ***2009: An amount of 8,218 M€ has been put in reserve **** 2010: The foreseen amount according to  the financial planning is 56,4 M€ 
 
Table 2: Preliminary Draft Activity Based Budget Allocation for 2008 - 2010 
 
  
Budget 2008 Target 1 Target 2 Target 3 Target 4 Target 5 Target 6 Target 7Governance/ 
AdministrationOverhead 
Costs Total 
Staff - Title 1 2.134 2.580 2.023 1.689 798 1.800 602 3.785 1.325 16.736 
Administration - Title 2 819 509 393 324 139 347 92 924 2.515 6.060 
Operations - Title 3 4.305 4.138 1567 1813 1840 2520 1255   17.438 
TOTAL 7.259 7.226 3.983 3.826 2. 777 4.667 1.949 4.709 3.840 40.235 
           
Budget 2009 Target 1 Target 2 Target 3 Target 4 Target 5 Target 6 Target 7Governance/ 
AdministrationOverhead 
Costs Total 
Staff - Title 1 3.406 3.526 2.924 2.441 994 2.682 703 4.824 1.250 22.750 
Administration - Title 2 524 544 446 369 136 408 97 1.276 2.900 6.700 
Operations - Title 3 5.312 5.502 2.061 2.255 2.168 2.898 1.055   21.250 
TOTAL 9.242 9.572 5.431 5.065 3. 298 5.988 1.855 6.100 4.150 50.700 
           
Budget 2010 Target 1 Target 2 Target 3 Target 4 Target 5 Target 6 Target 7Governance/ 
AdministrationOverhead 
Costs Total 
Staff - Title 1 4.430 4.180 3.555 2.930 1.180 3.305 870 5.750 1.330 27.530 
Administration - Title 2 612 576 486 396 144 450 108 1.278 3.185 7.235 
Operations - Title 3 5.836 6.032 2.125 2.444 2.504 3.186 1.006 23.135 
TOTAL 10.878 10.788 6.166 5.770 3.828 6.941 1.984 7.028 4.515 57.900 
 
  
EN 4 EN  
   
 
     
Budget 2011 Target 1 Target 2 Target 3 Target 4 Target 5 Target 6 Target 7 Governance/ 
AdministrationOverhead 
Costs Total 
Staff - Title 1 4.632 4.371 3.719 3.066 1.239 3.458 913 6.003 1.215 28.615 
Administration - Title 2 510 496 419 341 124 388 93 1.080 3.250 6.700 
Operations - Title 3 6.015 6.097 2.290 2.482 2.500 3.263 1.038   23.685 
TOTAL 11.157 10.964 6.427 5.889 3. 863 7.108 2.044 7.083 4.465 59.000 
           
Budget 2012 Target 1 Target 2 Target 3 Target 4 Target 5 Target 6 Target 7 Governance/ 
AdministrationOverhead 
Costs Total 
Staff - Title 1 4.776 4.507 3.834 3.162 1.279 3.565 942 6.187 1.190 29.440 
Administration - Title 2 519 488 412 336 122 381 92 1.151 3.300 6.800 
Operations - Title 3 6.085 6.012 2.245 2.495 2.547 3.316 1.060   23.760 
TOTAL 11.379 11.007 6.490 5.992 3. 948 7.263 2.093 7.338 4.490 60.000 
Budget 2013 Target 1 Target 2 Target 3 Target 4 Target 5 Target 6 Target 7 Governance/ 
AdministrationOverhead 
Costs Total 
Staff - Title 1 4.895 4.619 3.929 3.239 1.307 3.653 963 6.348 1.240 30.190 
Administration - Title 2 519 488 412 336 122 381 92 1.151 3.400 6.900 
Operations - Title 3 6.217 6.077 2.294 2.567 2.594 3.452 1.060   24.260 
TOTAL 11.630 11.184 6.634 6.141 4. 023 7.486 2.114 7.499 4.640 61.350 
 
    
 
    
Table 3: Evolution of Ex penditure by Activity 2008-2013 
 
 
 
EN 5 EN  
 2008 2009 2010Increase 
in % 
2008/2010 2011 2012 2013Increase 
in % 
2008/2013
Target 1 7.259 9.242 10.878 50% 11.157 11.379 11.630 60%
Target 2 7.226 9.572 10.788 49% 10.964 11.007 11.184 55%
Target 3 3.983 5.431 6.166 55% 6.427 6.490 6.634 67%
Target 4 3.826 5.065 5.770 51% 5.889 5.992 6.141 61%
Target 5 2.777 3.298 3.828 38% 3.863 3.948 4.023 45%
Target 6 4.667 5.988 6.941 49% 7.108 7.263 7.486 60%
Target 7 1.949 1.855 1.984 2% 2.044 2.093 2.114 8%
Governance/Admin 4.708 6.099 7.029 49% 7.083 7.338 7.498 59%
Overheads 3.840 4.150 4.516 18% 4.465 4.490 4.640 21%
Total Budget 40.235 50.700 57.900 45% 59.000 60.000 61.350 53%
 
small differences with table 2 figures due to roundings
 
N 6 EN I. Applied methodology and main underlying assumptions for the financial model of the 
European Centre for Disease Prevention & Control  
 
1.1) Staff related Costs: 
Applied average costs per staff category per annum: 
AD staff (all) € 110 k 
AST 5-11  € 80 k 
AST 4-11  € 56 k 
Contractual Agents € 40 k 
SNE’s / END’s  € 40 k 
Interim Staff / Consultants  € 40 k 
The staff model development took into account the human resour ces required in order for the 
ECDC to be able to fulfil its obligations under its current mandate . In particular, the needs in 3 
major areas were assessed 
1) Operations: the necessary human capital that wi ll enable the ECDC to deliver the outputs 
required by the current legislation as they are explained in the accompanying 
Communication to the Parliament  and the Council. Additional cap acity is allocated for the 
management and the professional development of these resources 
2) In addition, the need for building partnerships , the development of the relations with the 
Member states and EU & international part ners (WHO, EFSA, EMEA  etc) were assessed 
3) Finally the administrative functions have been  examined; Resources are allocated to the 
Office of the Director, the Legal Departme nt, Audit and Intern al Control, Human 
Resources (HR), Procurement, Finance,  Information Technology (IT), Building 
Management. Experience from the first 3 years of the Centre’s operations has shown that 
sufficient capacity building in areas such as procurement  and internal control lead to 
efficient management of the utilised fina ncial resources. HR and Building Management 
capacities are essential for addres sing the volatile needs of a gr owing Centre that aims to 
coordinate action throughout th e Union. Finally additional IT capacity is essential for the 
support of scientific tools such as TESSy  (European Surveillance System) and EWRS 
(Early warning and response system)   
The main development challenge for ECDC is to assure coverage in expertise for all of the 55 
disease fields for which ECDC ha s responsibility and which is curre ntly not yet th e case. It is 
therefore that a large part of additional staff resources for 2008-2010 are foreseen in the disease 
specific programmes while also the functional units capacity build up focuses on expertise in the disease fields. The expertise required for ECDC is moreover specialized, with mainly medical 
doctors, and hence proposals for appropriate gr ading and with techni cal and administrative 
support so that they can fully focus on their expertise role.  
All the resources identified have been multipli ed by the average annual cost by grade and that 
has  led to the total staff costs.  In addition, the weighting factor  for Stockholm (117% as of July 
2007 – cost of living adjustment applicable to all staff) has been applied. Other factors as 
indexation,  promotions etc were also included in the calculations . Other costs of staff in active 
employment have been computed based on the ap plicable rates of the current staff regulation, 
e.g. recruitment, annual travels, taking up duty etc. 
 
N 7 EN  
1.2) Other administrative expenditure:  building, equipments and miscellaneous:  
Building costs are driven by capacity: the average working space per person is calculated 
according to existing capacity. Also in concludi ng the contract with th e current ECDC landlord 
the Management took into account the needs for meetings and conference space, staff assembly 
and the additional space for the deployment  of the Emergency Operations Centre. 
Significant funding is required for building up infrastr ucture that is needed to adequately address 
the responsibilities of the Centre. The calculati ons were done by taking in consideration the 
increased energy consumption, storage space for el ectronic data, additional server capacity.  
The replacement rate of PCs, other ICT and office equipment is calculated at average of  4 to 5 
years. 
Additional resources are provided for the deve lopment and implementation of a Business 
Continuity plan. 
1.3) Operational Expenditure 
The Operational Expenditure are a llocated to the 7 targets as defi ned in the Strategic Multiannual 
Programme 2007-2013 , developed according to the provi sions of Article 14.5.d of the Regulation (EC) No 
851/2004 of the European Parliament and of th e Council of 21 April 2004 and approved by the 
Management Board of the Centre in June 2007. 
Target 1 Disease programmes  
Target 2 Surveillance  
Target 3 Scientific advise  
Target 4 Preparedness and response  
Target 5 Training   
Target 6 Health communication Target 7 Partnerships 
 
Further analysis of the objectives and tasks related to the implementation of the aforementioned targets are 
provided in points 2.2 of the Communication  
II. Reasons for change compared to the initial legislative financial statement  
2.1) Increase in staff related costs: 
In the financial statement for the creation of the Ce ntre, the estimated average cost per temporary agent 
was set at 80 0000 € which represents 72% of the Co mmission average. At the time of the proposal the 
Seat of the agency was not known a nd as a result the additional budgetary  burden of the weighting factor 
for Sweden (117%) was not taken into account. The r eal average cost per TA is approaching 110 000 € 
which constitutes an increase of 25% comparing to initial calculations.  
In addition, this initial financia l statement was mentioning the followi ng tasks to be undertaken by the 
Centre: 
 
N 8 EN 1) Scientific support & Training 
2)  Networking of organizations op erating in the fields within the Centre’s competence, collection and 
analysis of data, identific ation of emerging risks, and preparedness for crises 
3) Early Warning & Response 4) Communications  5) Administration & Support During the first three and a half year s of operations the Centre focused in  building up capacity to cover its 
core operational and administrative functions. Cons iderable outputs wave been produced by the staff 
currently in place, as this is pres ented in chapter 2.1 of the communicat ion. Nevertheless a lot remains to 
be done and a detailed path is al ready agreed in the fr ame of the Strategic Multiannual Programme 2007 -
2013. 
The achievement of the targets presented in Stra tegic Multiannual Programme 2007-2013 with the current 
level of staffing is however doubtful: 
• More than half of the 55 disease specific areas are not yet covered. It should be noted that since the 
starting of the operations additiona l 6 disease specific areas are now under the responsibility of the 
Centre (Art. 2, Decision 2119/98/EC).  
• Following the results of the evaluation of the survei llance networks, activities such us the influenza 
and the legionella  surveillance will be  transferred to the Centre during 2009 
• The increased flow of information that will be generated by the implementation of the European 
Surveillance System that became operational in 2008 and the Early Warning and Response System 
that  is continuously evolving will require scien tific resources for the analysis, evaluation and 
dissemination of the data received. 
• Technical resources especially in the IT area are required to properly support the Centre’s 
operations, of which many have a strong IT compone nt (e g maintenance and further developments 
of the European Surveillance System and the Early Warning and Respons e System). Additional 
projects like Business continuity and 24/7 assistance in the event of  emergency will require proper 
management from core staff.  
More detailed analysis of the challenges that the Ce ntre faces in the coming years are presented in Chapter 
2.2 of the Communication. A summary of the Centre’s  staffing needs for the implementation of its 
Strategic Multiannual Programme 2007-2013 according to  its current mandate are presented bellow. It 
should be mentioned here that 2010 is  the year where the centre will re ach its cruising speed. As a result 
the information presented bellow is restricted to years 2007 – 2010. 
 
Number of Temporary Agent positions and total staff (i ncluding SNE, CA, interim staff and consultants). 
Staff category 2005 2006 2007 2008 2009 2010 
Temporary Agents 29 50 90 130 170 200 Total head count 40 80 180 250 300 350 
 
 
N 9 EN As part of the analysis, an assessment of staffing requ irements was made for each of the strategic target 
areas and which is overviewed below: 
    
•  
 
2.2) Increase in administrative costs: 
The initial financial statement acknowledges that the investment in administrative and building costs will 
largely depend on the decision regard ing the Centre’s headquarters. Indeed, the expe nditure on the 
Centre’s building rent was calcu lated at 172 €/m2 when the act ual amount  is 270 €/m2 (which 
corresponds to average re ntal costs in Sweden) 
The substantial improvement of in frastructure in order to accommo date the increased technological 
requirements of the Centre (Early Warning & Respons e System, The European Surveillance System etc),  
as well as the deployment of the Emergency Operations Centre and the necessary additional building/infrastructure arrangements were not taken into account.  
As a result the initial financial statement estimat es a total of 2,076 million € for 2007 while 2007 execution 
resulted in 5,915 million € or 185% above the initial calculations.  
The current level of administrative expenditure is expected to be sustained in the following years: 
While basic infrastructure is currently in place, furt her developments are planned in the coming years. The 
implementation of a Business Continu ity Plan will be prioritised as EC DC is required to guaranty a 24/7 
operational response in emergency situations. Data fr om other agencies that have implemented similar 
plans indicate an annual range of expenditure from 1 to 2 million €.. Increase of staff posts in 2008-2010 
Target Organization TA staff – 
establish- 
ment table 
2007 - 
approved TA staff – 
establish- 
ment table 
2008 - 
approved Proposed  
TA staff – 
additional
In 2009 Total TA 
staff 
envisaged
In 2009 Proposed 
TA staff 
additional
In  2010 Total TA 
staff 
envisaged 
2010 % change 
2008/2010 
 Annual 
average 
Target 
1 Disease 
programmes  12 18 9 27 7 34 89% 44% 
Target 
2 Surveillance  13 22 6 28 4 32 45% 23% 
Target 
3 Scientific 
advise  12 17 6 23 4 27 59% 29% 
Target 
4 Preparedness 
and response  11 14 5 19 3 22 57% 29% 
Target 
5 Training   5 6 1 7 1 8 33% 17% 
Target 
6 Health 
communication 7 15 6 21 4 25 67% 33% 
Target 
7  Partnerships  2 4 1 5 1 6 50% 25% 
Internal 
Target   Governance, 
management, 
Administrative services  8 
20 8 
26 1 
5 9 
31 1 
5 10 
36 25% 
38% 13% 
19% 
Total   90 130 40 170 30 200 54% 27% 
 
N 10 EN The implementation of ABAC, the Commission deve loped budgetary and accrual accounting system, at 
ECDC in 2009, while it will increase  synergies and will guaranty compliance with the Community 
statutory requirements will cost 0,25 million annually. Additional resources will be allocated to the 
development of a monitoring tool for activit y based budgeting and work program follow up. 
Maintenance and replacement of existing computer and telematic equipment will require 0,5 million per 
annum.  
Postal, telecommunication and mee ting costs are expected to be sustained in current levels 
 
2.3) Operational Costs 
The initial financial statement envisaged the level of operational expenditure to reach 21,5 million € by 
year 2007. According to actual data 2007 execution wa s 12,9 million, 2008 expenditure will approach 17,5 
million and only in 2009 the Centre will r each the level foreseen (21,25 million €).  
As it is explained above in 2.1 and 2.2 the priorities on staffing and infrastructure affected negatively the 
availability of funds for Operational activities. Nevertheless the activities of the Centre were not 
hampered: the results of the external evaluation of the Centre that was completed in August 2008 and is 
presented in 2.5 of the communication, confirm the significant contributions  of ECDC in all its areas of 
involvement.  
 
EN 11  EN Establishment Table 
Year 2007 Year 2008 Year 2009 Year 2010 
Establishment Plan Establis hment Plan Establishment Plan Establishment Plan 
Approved Approved Requested 
(Provisional Draft Budget) Provisional planning Grade 
Perm Temp Total Perm Temp Total Perm Temp Total Perm Temp Total 
AD16                 0   0 0 
AD15   1 1   1 1   1 1   1 1 
AD14   2 2   2 2   2 2   2 2 
AD13              0   0 0 
AD12        2 2   3 3   4 4 
AD11   4 4   3 3   5 5   6 6 
AD10   8 8   9 9   12 12   13 13 
AD9   4 4   9 9   9 9   10 10 
AD8   13 13   17 17   33 33   43 43 
AD7   8 8   13 13   5 5   3 3 
AD6   8 8   14 14   14 14   14 14 
AD5   8 8   16 16   32 32   40 40 
Total AD 0 56 56 0 86 86 0 116 116 0 136 136 
AST11                 0   0 0 
AST10              0   0 0 
AST9              0   0 0 
AST8   2 2   1 1   1 1   2 2 
AST7   4 4   2 2   2 2   3 3 
AST6   2 2   4 4   8 8   10 10 
AST5   15 15   7 7   7 7   7 7 
AST4   3 3   12 12   22 22   34 34 
AST3        5 5   0 0   0 0 
AST2   8 8   3 3   2 2   3 3 
AST1        10 10   12 12   5 5 
Total 
AST 0 34 34 0 44 44 0 54 54 0 64 64 
 
EN 12  EN  
 Total 0 90 90 0 130 130 0 170 170 0 200 200