ARCHIVESHISTORIQUES
DELACOMMISSION
COLLECTION RELIEEDES
DOCUMENTS "COM"
COM(80)640
Vol.1980/0205

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COMMISSION OFTHEEUROPEAN COMMUNITIES
GENERALBUDGET-1980 COM(80)640 final
SECTIONIII-COMMISSION
Brussels.21stOctober1980
V-?
V"'
V"
TRANSFER OFAPPROPRIATIONS No11/80
(Non-compulsory expenditure )
COM(80)640final

GENERALBUDGET-1?80
SECTIONIII-COMMISSION
TRANSFEROPAPPROPRIATIONS No11/80
(Non-compulsory expenditure )
inEUA
FROMCHAPTER100PROVISIONAL APPROPRIATIONS 2.125.300
TOCHAPTER20 ,INVESTMENTINIMMOVABLE PROPERTY,
RENTALOFBUILDINGS ANDASSOCIATED
EXPENDITURE C704.500^
Article200 Rent
Item2000 Rent 165000
Article203 Cleaningandmaintenance
rf-,-,539500
TOCHAPTER22rir»oil
MOVABLEPROPERTY ANDASSOCIATED EXPENDITUREC549600J
Article221 Furniture
Item2211111■1Replacements x 13000
Article222 Technicalequipment frijiglinstallations1
Item2220 Newpurchases 429000
Item2221 Replacements 25000
Item2222 Hire15200
Item2223 Maintenanceuseand:rsp4ir 40000
Article223 Transportéquipaient :1:
Item2230 Newpurchases .<i'n 1"t 14900
Item2231 Replacements/7500
Item2232 Hire '5000
TOCHAPTER23pli''■ ••i>
CURRENTOPERATINGEXmjtflTURE C871200J
Article230 Stationeryanaofficesu.pplisg 122300

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inEtJA
Article231
Item2310
Item2311
Article235
Item2353Postalchargesandtélécommunications
Postageoncorrespondence anddelivery -
charges
Telephone,telegraph,telex,television
Otheroperatingexpenditure
Departmental removals146700
508000
94200
TheFinancialController "approvedthisproposalon.9October1980'and
certifiedthattheappropriations areavailable,asrequiredbyArticle21(4)
oftheFinancialRegulation.
"i
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GROUSES
A.Purposestowhichtheappropriations have"beenallocated
TheCommissionra-exsiaineditsexpenditure .forecastsfor1g8©attheendef
Jub«andupdated■!*;«»to4aJ»Moarat «#£•cuaifcUwtaltuAtion repnrdtoappropriations inChapter20(immovablepropertyinvestments),Chapter22(movable
propertyandassociatedexpenditure)anaChapter23(currentoperatingexpenditure)
Whereanincreaseinappropriations hasbeenproposedtheCommissiontruststhat
theexplanationsgivenbelowwillconvincethebudgetaryauthoritythatthe
expenditure envisagedisjustified.
Item2000:Rent '
Totalappropriations forrentinthe198Obudgetcmsto37494900EEJA.
Howeveronly35010000EUAareenteredatItem2000theremainder,via.
2484900EUA,appearinginChapter .100.;
Thelatestestimâtesputtotalexpenditurefpr198Oat35175000EUA.
TheCommissionthereforeproposesthatthebudgetaryauthorityshouldtransfer -
165000EUAtothisitem.
Expenditureonrenthasprovedlowerthan,theiinitialestimatesinthepreliminarydraftbudgetfor198O(38620500SUA)forthefollowingreasons:
-taxationofrentsinBelgium - -615000EUA-changesinexchangerateoftheEUA "n'–:520000EUA
–retentionofLondonInformationOffice 1*l:"j.400000EUA
–reductioninrequirements duetominimalincrease
instaffandmiscellaneous savings(delayedbudget
vote,delayinthecompletionofworkintheJean'
MonnetBuilding,Luxembourg) _1910500EUA
i:fi1 ',
Article20jsCleaningandmaintenance
"!lry;1
Theproposaltoincreaseappropriations usdarthisArticleto8485000EUAbytransferring539500EUAfromChapter100isbaeadonthefollowingcalculationUnEUA;s '",r:
i'' :!M;j ;;î
-Currentexpenditurein1979s i, 7150000-Additionalexpenditurein19QO: r <j335qqq
increaseincosts(7-5%) "!"$40000
SquaredeMeeusBuildingforafullyear'r2000G0
JeanMonnetBuilding,Lmcembouf-g 275000Officesabroadforfullyearand. "
premises ,; ■■!•-^qQQQAdditionalcleaningandgradual •;•n,,
refurbishingofpremisesfollowing .*tl,transfertoSquaredeMaeus ]p"l>00000I!:
IIf

! -2-
i ;
, . j
! 1 . . 1
'1 'i
1
nri Hn•
!
I•Replenishment ofstocks ofspare : .
parts ;andadditional expenditure : i r■ • t
onnewmaintenance contracts ^ 180000
Total appropriations required 84^5000
• ' , -Iiii/.i.;IV .V \/'yi'LC :\s'^<rCf
Item 2211 :Furniture replacements
TheCommission proposes anincrease of13000EUAinthis appropriation ,
"bringing itfrom 50300EUAto63300EUA,This isthelatest
estimate ofthe cost ofcompleting theprogramme forthereplacement
offurniture "badly damaged inthecourse offrequent departmental
removals * i 1
Item 2220 :'Technical equipment and'installations -"new -purchases
TheCommission hasalready spent 476000EUAfrom Item 2220 tomeet
expenditure relating tohire ofthis type ofequipment (seeItem 2222
"below ).TheCommission would askthe "budgetary authority toraise
theappropriation forthis item to1310000EUA "by ;means ofa
transfer of429000EUAtoenable ittocarry outthenewpurchases
programme drawn upinthelight ofappropriations entered inthe
1980 "budget (l366000EUA),Itwill "benoted that asaving has
"been effected here .
Item 2221 :,Technical equipment and installations -replacements
Theappropriation forthis item inthe1930 "budget ^(500000EUA)has
"been reduced to163000EUAtofeed Item -2222 (see -"below ).The
planned replacement programme has "been cut "back accordingly .
However ,theCommission would like tosupplement this scaled-down
prograjnme "bymeans ofanadditional appropriation of25000EUA,
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-3-
Item 2222 :Technical equipment and installations -hire
TheCommission hasalready increased appropriations under this
item from 1167000©IAto1976SCOEUA lay oftr&nefers
within Article 222 ,anticipating that thedeductions made from the
appropriations ofItems 2220 and 2221 tomeet immediate needs
(seeabove )would hepurely temporary .
Expenditure under Item 2222 iscontinuous "bydefinition .The
latest forecasts forthefull year areasfollows (inEUA):
–Expenditure m1979
–Additional expenditure in1980 :/-
•price increase (7«9/°)
•photocopying fees ("being charged
tothis item for the first time
following inter-institutional . ■:
harmonization ) r'
•message switching (transmission
ofincoming telexes ) r
•extension oftext processing
•text processing inLuxembourg
,•newoffices abroad in1980 and .
.offices opened in1979 for full year
•various minor installations and
increased photocopier hire n
Total appropriations required947 000
1045000
·:Π75000
520 000
130OOO
150000
50ooo
20000
100 000
1992ooo
Afurther transfer of15200EUAisneeded ,tcbring theappropriation
tothis level , ^ -
Item 2223 sTechnical equipment andinstallations –maintenance ,use
and repair
Expenditure inI98O isestimated asfollows 1'(inEUA)s "" 1
-Expenditure in1979 - - . , 409000
-Additi onal expendi ture inI98O: , 167000
•Price increase
•Message switching (transmission
ofincoming telexes )
•Text processing
•Increase innumber ofappliances
toberepaired (including
telecommunications equipment for
newbuildings ):II -132000
50000
35000
50000
Total appropriations reouired 576000

4
TheCommission hasalready increased "theappropriation under this
item to536000EUAtomeet immediate needs *Itnowproposes that
the "budgetary authority should approve theadditional transfer
required ,viz.40000EUA.
Item 2230 :Transport equipment -newpurchases
The situation with regard tothis item hasteen affected "bythe
lowlevel ofappropriations entered under item 2231 forI98O
(see "below ).!Thetransfer of14900EUAis-designed tobring
theappropriation foritem 2230 "back toitsoriginal level
(53500EUA)"before theCommission drew onittomeet apressing
need forreplacement vehicles .
Theappropriation will "beused asoriginally planned fornew
Information Offices .
Item 2231 :Transport équipaient –replacements
- ' 1'f! r; ::
TheCommission hasafleet ofabout 125icars (plus 26utility vehicles ).
Assuming that acarinconstant usehasto "bereplaced after sixyears
theCommission should ideally "beinaposition toreplace about
20cars ayear .
.
Theappropriation entered inthe1980 IradgSt (42100EUA)isderisory
when compared with actual needs . •n' 1I
Thetransfer requested forthis item (7;5j00EUA)willi raise thetotal
appropriation forI98O to83500EUA ,allowing theCommission to
replace 11cars . In:
Item 2232 :Transport equipment -hire
■■! 1:h .1 -r
Thetransfer of5000EUAproposed bytheCommission would bring the
appropriation forthis item to36800EUA ,which isstill less than
expenditure in1979 (38470EUA). r
" «"> r>r» *
1■1• ■ " :
However considerable savings have been made inthis area bearing in .
mind theincrease intariffs andtheuseoftaxi services tomake up,
inpart atleast ,forthediscontinuing of !home stand-by duty for
drivers . <
* 1 . . -
;!l' . ■ "• • •I
TheCommission hashadtodraw ontheappropriations of
Article 230topayinvoices relating topostal charges on
correspondence (seeItem 2310 below )aridtelacOEHmmicat i0*18
(seeItem 2311below )inanticipation .,ofthebudgetary authority
π
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subsequently autnonzingitsreinstatement .Becausethepurchase
ofofficesupplieshasbeenpostponed,stocksarenowreduced
toanextremelycriticallevel.
Appropriations underthisitem,nowstandingat2820000ETJA,
must"beraisedtoatleast2942300EUA(+122300EUA).Itwill
beseenthatasavinghasbeenmadeincomparisonwithexpenditure
in1979(2956000EUA)and.appropriations inthe1980budget
(3506100EUA).'
Item2310?Postageoncorrespondence anddeliverycharges
Expenditurein1980isestimatedasfollows(inEUA):,
3167000
363000
t•,
1100000
233000
,30000 '
3530000
Itshouldbenotedthatthisfiguremake'snoallowanceforincreased
traffic. nil
Theappropriation inthe1980"budget(3203300EUA)hasalreadybeen
increasedto3383300EUAbymeansofatransferapprovedbythe
Commission (seeArticle230above).Itisproposedthatthebudgetary
authorityshouldnowauthorizeafurthertransferof146J00EUA.
Item2311:Telephone,telegraph,telex,:television
Aswiththeforegoingitem,telecommunications expenditureisfluid,
i.e.,itdoesnotdependonone-offmeasuresarisingexclusively
fromtheCommission'spowerofdecision.
Forthisreasonestimatesofexpenditurearebasedonactual
expenditureinthelastfinancialyearandthetrendalreadyestablished
for1980.–Expenditurein1979
–Additionalexpenditurein1980:
•Increaseinthevolumeand
costofthediplomaticbagservice
•Increaseinpostalrates(7*450
•Newofficesabroadin1980and
newofficesabroadin1979for
fullyear
Totalappropriations required

r
i
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f
–Expenaiturein1979 6015000EUA |
–Addiiionalexpenditurein19Ô0 1010000EUA
.Increaseincharges(lOJo)600000EUA
•Increaseintraffic(6.5$)390000EUA 1
•Newofficesabroadandoffices
ooenedin1979forfullvear 20000EUA
7025000EUA
Presentappropriations musttherefore "beincreasedby50°000EUA.
Item2353;Departraentalremovals
TheCommissionproposesthatthebudgetaryauthorityshouldtransfer
94200EUAtothisitem-Allowingfortheincreasealreadyapproved
"bytheCommission ,thefinalappropriation forthisitemforI98O
wouldthen"be1014000EuA.
Sincethisitemcoversone–offexpenditure ,thereisnodirectlink
betweentotalexpenditureinsuccessivefinancialyears.Actual
expenditureisdetermined "bythetransferofdepartmentstonew
"buildings.Generallyspeaking,theincreaseincostwillreflectthe
increaseinlabourcosts® ,
B.Sourceofappropriations
Chapter100(provisionalappropriations )inthe1980budgetincludes:
2484900EUAunderItem2000:rent
o57000EUAunderArticle204:fitting*~crut ofpremises.
TheCommissionliasalreadysubmittedatransferofappropriations
proposal(No5/80)tomeetthecostofalterationstopremisesto
hoiia9a14-^.aaCommission (GOIl(8c)519final}»-Additionalexpenditurein19&Q
.Increaseincharges(10fo)
•Increaseintraffic(6.5^)
•Newofficesabroadandoffices
openedin1979fullyear
Totalappropriations required

-7-
Ifthisproposedtransfer(309000EUA)isdeducted,an
appropriation of2832900EUAremainsavailableforChapter20.
TheCommissionproposesthatthe"budgetaryauthorityshoulddeduct
theoverallappropriation of2.125.300 EUAwhichisasubjectof
thistransferofappropriations proposalfromthisamount.
TheCommissionwouldaddthattotalexpenditurerelatingtothe
chaptersconcernedremainswithintheceilingfixed"bythe1980
"budgetandthatnoadditionalresourceswill"berequired.

Annex
CHANGESINAPPROPRIATIONS IN1980
Article
or
Item1980"budget
%' iTransfers
decidedon"
bytheCommissionTransfersproposed
tothe
"budgetaryauthorityApprops
after
transfers
2000 3$.010.000Hr»rir,\+■
I165.000 35.175.OOol
203
i7.256.900
i+688.600,+539.5.00 8.485.000
2211 50.300%
+13.000|63.300
I2220 1.366.000 476.000 +429.000 1.319.000
2221 500.000 337.000 '""+25.000 I188.000
2222 1.167.600 +809.200 +15.200 1.992.000
2223... 450.000 +86.000 +40.000 576.000
2230 ...53.500 14.900 +14.900 53.500
2231 42.100 +nii33.900 +7.500 83.500
2232'',j30.800 +ππ«ο
1.000 +5*000
'136.800
230 '3.506.100
Ii \686.100 i+122.300 2.942.300
2310 3.203.300 +180.000 !
i+146.700 1
i3.530.000
2311 6.143.000 +374.000 .i
I+508.000 7.025.000
2353 793.900 +125.900 +94.200-•1.014.000
Total,,^1
2.125.300
' ■'-• . ,

APPROPRIATIONS UfCHAPTER100
ON22SEPTEMBER1980
EUAr :.--1Totalappropriations ITotalappropriations I
:forcommitments |forpayments |
1.Totalappropriations 75093900 51693900
2.Appropriations "beingtransferred 6209000 3209000
3.Appropriations remaininginChapter10068884900
1}:'48484900
/
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