ARCHIVESHISTORIQUES
DELACOMMISSION
COLLECTION RELIEEDES
DOCUMENTS "COM"
COM(79)124
Vol.1979/0065

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COMMISSION OFTHEEUROPEAN COMMUNITIES
GEHERALBUDGETFOR1979
SEBTIOJTIII-COMMISSIOir
TRANSFEROFAPPROPRIATIONS BETWEENCHAPTERS 5/79
(non-compulsory expenditlira)
^-5 .'-J
\^\>\r:<?yCOM(79)124final
Brussels.9March1979•
CCM(79)124final

\
TPAWRTOR OFAPPHOyKlATl'jaa
(non-compulsory expenditure )
From Chapter 11-Staff
*_*■ iiinOfficials andtemporary staff holding apostArticle 110- intLestablishment plan
Item 1100 -Basic Balaries
Item 1101 -Family allowances
Item1102 -Expatriation andforeign residence allowancesEUA
3.700 «000
300.000
430*000
Total 4.430.000
nvïrvinnter 22-Movable
. 994 Hir® ofequipment ,operating costs andcostofse?^® sArticle 224 Hir,^£ CoBputer CcEtre^the*um«g ofthe
information axiddocumentary research system (CIRCE )
Item2240 -Operation oftheComputer Centr® ^
Item2243 -Development ofdata-processing applications _2--2
Total 4.430.000
TS»Financial Controller ha-approved thi. »«.*!»« M»t«>•
_ •i_Tu."i ^4.^A XQ7»appropriations ar©available at14February

EXPLANATORY MEMORANDUM
I.Description oftheoperation
1.Replacement ofequipmentintheComputerCentre
InOctober1976«theCommissiondecidedtoreplaceitsdata-processing
equipment(oneIBM370andoneCII10070)withthefollowing:
-acentraiconfiguration suppliedbyICL(oneICL2980processingunit):
-anetworkofterminals(Mitramini-computersandOlivettiandNixdorf
intelligentterminals).
2.Installation ofthecentralconfiguration andconversionofthe
Commission'sprogrammes
TheICL2980centralconfiguration wasinstalledintheCommission's
ComputerCentreinLuxembourginNovember1977*Theworkofconverting
theapplications oftheoldequipmentintoprogrammesfortheICLcomputer
isinprogress.MuchofthisworkhasbeengiventoDPservicebureaux
(Cap-Sogeti,etc.)underthedirectionofICL.
Theappropriations requiredfortheconversion (labourandmachinetime)
havealreadybeenenteredinArticle224oftheadministrative budgetfor
1977and1978.For1979"theCommissionhasrequestedtheappropriations
neededtofinishthiswork.
3.Development oftheterminalnetwork
OnthebasisofastudymadebyICLandtheterminalsuppliers,itwas
decidedthat,attheoutset,thenetworkshouldbemadeupof50plug-
compatibleterminals(25Olivettiand25Nixdorf)and6MitraRJE(remote
jobentry)terminals.TheNixdorfterminalscanprovideaccesstoboth
theCommission'sSiemenscomputerandtheICL2980computer.
Itwillbepossibletoextendthenetworkbyincreasingthenumberof
terminals,withoutincurringanyadditionaldevelopmentcosts.Atthe
sametime,theCommissionwillstillbeabletomovetowardsanetwork
basedonsuitableEuropeanstandardinterfacesastheybecomerecognized
bythecompetentstandardization bodiesandmadeavailable b„v"iiipmant
manufacturers .
4.Theprogrammeoftheoperationsisgivenintheannextothis
explanatory memorandum.

II.Needforatransferofappropriations
1.Thetotalamountoftheappropriations enteredunderArticle224in
the1979Budget(ll293000EUA)standsatthefigurewhichtheCommission
hadenteredinthePreliminary DraftBudget.•However,theexpenditure
estimatesweredrawnupindirectrelationtothe33newpostsrequested
forthedata-processing departments ,thecostofwhichischargeableto
Title1,ExpenditurerelatingtopersonsworkingwiththeInstitutions .
Overall,only37$oftherequestsfornewpostsmadebytheCommission
wereaccepted.Inabsolutefigures,299postswerenotauthorized.
Itwill,accordingly ,beimpossibletoallocatemorethansixnewposts
tothedata-processing departments .
Toavoidinterruption oftheworkofconvertingthedata-processing
programmes ,limittheperiodwhentheoldandnewconfigurations overlap
andgraduallyadaptthesizeoftheoperatingstafftothecomputingpower
available,itwillbenecessarytouseservicebureauxstafftotakethe
placeofthestaffrequestedbutnotauthorizedintheBudget,although
thiswillcostmorethanemployingCommunityofficials.Suchstaffmust
becalledinatonce.
(a)For12monthstheexpenditure (chargeabletoItem2240,Operationof
theComputerCentre)onoutsidestaffequivalentto27officialsis
estimatedat1TOO000EUA.
(b)Untilthesixnewpostsassignedtothedata-processing departments
havebeenfilled,itwillbenecessarytoemployoutsidestaffduring
thefirsthalfof1979;thiswillcost160000EUA.
Inall,asupplementary appropriation of1940000EUAisrequestedfor
Item2240tomakeupforthepostsnotprovidedintheestablishment plan.
2.SinceOctober1976,whentheCommissiondecidedtoreplacethedata-
processingequipmenttheninuse,calculating powerhasbeenincreased
eightfold.Becauseofthisincreaseincapacity,theestimatesfor
operatingcostsfortheICL2980computerwerenotentirelydefinitive.
Astudy,theresultsofwhichweresubmittedon2Februaiy1979»explains
thedifferencebetweentheestimatesandtherequiremants whichexperience
hasshowntobenecessary.Infuture,theestiaatsewillbedrawnupon
thebasisofthenormsdefinedinthisstudy.

-3-
Essentially,thestudyrevealsthat:
(i)thenewnessofthesoftwarerequiresalargernumberofcategoryAstaffthanwasestimated *,
(ii)theinstallationofan«tre«lydensenetworkofterminal,meansanincrease.intechnicaloperations(monitoring),
•t •f1-1Vsnwterminalsmeansthatmoreoperators(iii)theputtingintoserviceof11-heavyTerminals
areneeded;
(iv)machinetinehashadtoherevisedupwardsafterthedefinitivelist
ofapplications wasdrawnup.
For*19791expenditureforItem2243,applications ,wasunder-estimatedby950000EUA.thecostof15additionalcomputerstall.
3Thefactemergedduring1978thattherewereveryfewICLcomputer
expertsavailable ,onthelabourmarket.
Todealwiththissituation,theprogrammeforretrainingstaffwasextended
andsteppedup.
However,ascanheseenfromthe^"achedprogramme
facilities,theconversiono*"e®1Qeotemher1978.Thedecommissioning
W^XTe^™Kle"^d\oSTfaT
OperationoftheComputerCentre.
(b)
staffeouivalenttolbcategory^ --SjStionala^ropriationof540000BJAwouldheneededfor
Item2240.
t>ro«.TsrEi98otherthanthemain*pplicatio»s,«hicharetre.de5'salaria .allo«anc«.
V/flo.^v-OfOiUi-iUii

-4-
4.Tosumup,thetotalamountofadditionalappropriations requestedforArticle224isfesfollows(inEUA):
Point Reason Items
2240 I2243
l(a)Makingupfor27postsrequestedbut
notauthorized 1780000
l(b)Costofsixservicebureaustaff
forsixmonths 160000
2.Costof15unscheduled computerstaff 950000
3aPrologation oftheoverlappingperiod 1000000
3*Makingupfor16Cgradeofficials 540000
Total 3480000950000
III.Availability ofappropriations
(a)Title2:Buildings,equipmentandmiscellaneous administrative expenditure
Theappropriations enteredunderTitle2ofthe1979Budgetstandat
171649040EUA.Inrelationtotheinitial1978Budget(158675300EUA),
theincreaseinappropriations amountsto8.2^.Theincreaseisonly6.256
againstthe.1978appropriations attheendofthefinancialyear
(161621300EUA).
Asmostoftheexpenditure underTitle2ispaidoutinBelgianfrancs,it
should "bepointedoutthattheestimatesoftheforeseeable expenditure ,
expressedinEUA,weredrawnuponthebasisoftheEUAexchangeratein
forceon1February1978(Bfr840.1924)*On1February1979»thevalue
oftheEUAwasBfrs39*5592.
Becauseofthisdepreciation ,theincreaseinappropriations for1979t
comparedwith1978,amountstoonly4*5$«
ItisthereforeimpossibletoconsideratransferwithinTitle2.

-5-
(b)1:Expenditurerelatingt.npersonsworkingwiththeInstitution
?ITS ii7t:–N:SLXSToSSiSSSSStTSU^»»entheeaX^r.eightyapplicableinBelgiumwasincorporatedinbasicsalarieson1January1977.
Theeffectofthismeasurewillbeareductionintheincreaserateforoverallexpenditureonstaff,whichwillmeansavingstotallingmorethan
therequestedtransferofappropriations .
ItisproposedtodrawfundsfromthefollowingItemsofChapter11,Staff:
1100:Basicsalaries EUA
1101sFamilyallowances EUA300.000
1102:Expatriation andforeignresidenceallowances EUA430.000
TotalEUA4.430.000

Arme *
Programme for replacing DPfacilities
November 1977
Delivery ofICL2980 computer
January 1978
ICL service bureau setup
Beginning ofprogramme conversion work forthemain applications
(CRONOS ,SABINE ,SAFIR ,external trade ,salaries andallowances ,CIRCE )
Kay 1978-Jul.y 1978
Training byICLofprogrammers fortheanalysis andprogramming service
June 1978-October 1978
Setting upoftheterminal network (Mitra ,Olivetti ,Nixdorf )
December 1978 (September 1978 )
Commencement oftheconversion oftheremaining applications (around
150inall)
February 1979 (December 1978 )
Completion oftheconversion programmes forthemajor applications
April 1979 (February 1979 )
Acceptance tèsts
-oftheICL2980 computer
-oftheapplications already converted
-ofthe terminal network
Fourth quarter of1979 (third quarter of1979 )
Takeover oftheInformation andDocumentary Research Centre (CIRCE )
Incorporation ofDGIIprogrammes
Completion ofconversion ofremaining applications
Decommissioning ofIBMcomputer
Note :thedates inbrackets represent deadlines which itstill seemed
possible tomeet inSeptember 1978 .