ARCHIVESHISTORIQUES
DELACOMMISSION
COLLECTION RELIEEDES
DOCUMENTS "COM"
COM(77)257
Vol.1977/0090

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COMMISSION OFTHEEUROPEAN COMMUNITIES
COM(77)257final.
Brussels,21June1977»
COMMUNICATIOHFROMTHECOMMISSION TOTHECOUNCIL
relating "totheGeneralConditionsforpublicservicescontracts
financedbytheEDF
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COMMUNICATION FROMTHECOMMISSION TOTHECOUNCIL
relatingtotheGeneral j
Conditionsforpublicservicescontractsfinanced
bytheEDF.
iArticle22ofProtocol No2totheLom6Convention uhichrelates
totheapplication offinancial andtechnicalcooperation,providesthat
"Thegeneralprovisions andconditionsapplicabletotheplacingand
performance ofpublicworkscontracts*financedbytheFundshallbe
thesubjectofcommonrulesadopted,onaproposalbytheCommission,
byadecisionoftheCouncilofMinistersatitssecondmeetingfollowing
thedateofentryintoforceoftheConvention."
FurthermoreArticle26ofthissameProtocol No2providesthatthe
technicalcooperation contractsareprepared,negotiated andconcluded...
"withintheframeworkofthecommonrulesprovidedforbyArticle22."
Thegeneraltermsandconditions whichapplytotheplacingand
performance oftechnicalcooperation contractsortheGeneralConditions
forpublicservicescontracts(GCC)arethereforeanintegralpartofthej
commonrulesenvisaged byArticle22ofProtocol No2.
NowthattheCommission hascompletedthedraftofGCC/Services
itwishestopresentittotheCouncilsothatanoffercanbemadetothe
ACPStatesandfinallyleadtoadecisionoftheEEC/ACPCouncilofMinisters,
tobereachedinprincipleduringitssecondsession.
Thiscommunication followsanearlieronefromtheCommission tothe
CouncilwhichrelatestotheGeneralConditionsofpublicworksfinancedby
theEDF(documentC0M(76)715Final-Brussels ,3January1977).
*SeenoteonPage1

UnderthescopeoftheLomeConvention,technicalcooperationcontracts
areprepared,negotiated andconcludedbythecompetentauthorities ofeach
ACPState(Article26ofProtocolNo2).TheobjectiveoftheGeneral
Conditionsforservicescontractsistomaintainacertainuniformityinthe
fieldofthesecontractsbyprovidingtheadministrations oftheACPStates
withsomestandardmodelGeneralConditions .
Itisappropriate,firstofall,togivesomeindications ofthe
structureofthedocumentandafterwardstostudythegenerallegalguidelines.
I.THESTRUCTURE
Thedraftcontainsfourparts:
Ci)TitleI:Régulâtions,f
(ii)TitleII:Contractual clausesrelatingtostudycontracts!,
(iii)TitleIII:Contractua lclausesrelatingtotechnicalassistancecontracts,
Civ)TitleIV:Contractual clausesrelatingtocontractsforthesupervision
ofworks.
TitleIisthepartdealingwiththeRegulations .Itprovidesthecommon
basisforthethreeothercontractualpartsandcontainscertainprovisions
fromwhichitisnotpossibletoderogate.Thereforeithasabindingcharacter
atthesametimebothonthecontractingauthorityandontheconsultant.The
firstpart,therefore,laysdownthefundamentalcontractualrulesaswellas
theproceduresfortheplacingandawardofcontracts.
TitlesII,IIIandIVwhichapplytostudies,technicalassistanceandsupervision
ofworksrespectively,containthespecializedcontractualprovisionsrelatingto
eachofthethreetypesofcontract.Itispossibletoderogatefromthese
provisionstomeetthespecificneedsofeachcontract.
Thebreakdownintostudies,technicalassistanceandsupervision ofworks
andthenecessityofdrawingupaparticularcontractforeachofthethreetypes
ofservicecorresponds withthepracticeoftheEDFfromitsbeginnings.This
doesnotmean,however,thatthedifferentphasesofaprojectegstudyand
supervisionofworksoralternatively studiesandtechnicalassistance,should
notbegrantedtothesameconsultant.Itsimplyimpliestheplacingof
separatecontracts.

-3-
Therearethreeargumentsformaintainingthisdistinction :
(a)atthefoundationofCommunityoperations,thereisthedesiretogive
totheACPStatestheresponsibility fortheperformance oftheprojects.
ItisthereforeonlyinthecasewhereanadministrationlackstheI
necessaryabilityandmakesaspecificrequest,thatstudiesand/or
technicalassistanceorsupervision ofworkscanbeentrustedtoa
consultant.However,thislackofability,ifitexistsforthe
studiesphase,doesnotnecessarilyexistfortheexecutionorsupervision
ofworksphases.Alternatively,ifalackofabilityexistsatthe
momentwhenthestudycontractissigned,thisdoesnotpreventthe
administration fromappointingwhatqualifiedpersonnelitwisheswhen
theprojectreachestheperformance phase.
(b)theCommunitydoesnotonlyfinancelargeprojects.Manyprojectsareof
amoremodestcharacterandifthesearebeyondthestudycapacityofthe
ACPadministration theymayhoweverfallwithintheirmanagerialcapabilities,
bothregardingtheexecutionandthesupervision ofworks.
(c)asexperiencehasshownthatthestudiesphaseprecedestheimplementation
phase,sometimesbylongperiods,itisinappropriate tohaveasinglecontract
forallphases,asthiswouldcommittheEDFforthewholeperiod,bearing
inmindthatthereisusuallynocontinuityintheprovisionofservices.
II.THELEGALGUIDELINES
1.Rulesofprocedurefortheplacingandawardofcontracts
Articles24and25ofProtocolNo2totheLomeConventionlaysdown
thebasicrulesintheareaofprocedures.Theusualmethodisthatofmutual
agreement,theexceptionbeingtheinvitationtotender.ThedraftoftheGCC
Serviceskeepsthisbasicdistinction (Article10)inregulatingandformalizing
theproceduresfortheplacingofcontracts.
(a)Undertheschemefortheselectionofcandidates,severalphasesare
providedfor:
(i)Thephaseofestablishingrestrictedlistsofcandidates (Article11
ofthedraft)wheretwosetsoffactorsarerelevantfortheestablishment
ofaprovisionallistandadefinitivelist.

-4-
(ii)Thephaseofapplyingcriteriaforassessingtendersinthe
invitationtotenderprocedure (Article45ofthedraft),
(iii)Thephaseofselectionofthecontractor (Articles21and47of
thedraft).
(b)Undertheschemeofinvitationstotender,thegeneralprocedureis
definedasarecertainspecialcaseswheretheinvitationtotender
procedureisemployed:
(i)theprocedurewhichisclearlystatedinArticle25(2)to
ProtocolNo2isnotanopensystembutarestricted one.
Thereisnopreselection procedureproducingalistofselected
candidates.Itisthereforearestrictedprocedurewithout
publication ofanoticeofinvitationtotender(Article28of
thedraft).
(ii)Article29ofthedraftenvisagesdifferentcasesofan
invitation totender:
-forservices
-forservicesandprices.
2.Therespectivefunctionsofthecontracting authorityandtheconsultants ~
management ofworkanddelegations
Carehasbeentakentoclarifyascompletelyaspossiblethefunction
oftheadministration andthatoftheconsultant.
ThebasicdefinitionofthecontractingauthoritygiveninArticle4
ofthedraftisapplicabletothethreetypesofcontract,namely:study,
technicalassistance andsupervision ofworks.(Thisistheauthorityof
thecontractingparty).
ThebasicdefinitionofsupervisorgiveninArticle4issupplemented
bythefunctionofthatpartyinthestudies(Article53),inthetechnical
assistance (Article101),andinthesupervision ofworks(Article149).
Itisnecessarytonotethatinthefieldoftechnicalassistanceandsupervision
ofworks,thefunctionofthesupervisorisdifferentfromthatapplyingtothe
studiesandaccordingly cannotbecompletelyestimatedwithinthescrict
frameworkofthecontractforservices,butratherbyreferencetotheproject
whichhasasitsobjectameasureoftechnicalassistanceorthesu.rvision
ofworks.ThisisthereasonforArticle101specifyingthatthesupervisor

•shallbethedirectoroftheprojectwhichisthesubjectofthetechnical
assistancecontract;Article149stipulatesthatitshallbethedirectorof
theworks. ,
Theconsultant,forhispart,carriesouttheserviceswhichhavebeen
assignedtohimwiththeauthorityofthesupervisor (Article53forstudies,
Article114fortechnicalassistance andArticle162forthesupervision ofworks).
Insomeexceptional cases,certainitemsofthemanagementofthework
canbedelegatedtotheconsultant.Thisdelegation must,however,beexpressly
referredtointheSpecialConditions (Article114fortechnicalassistance and
Article162forsupervision ofworks).Thedelegation bytheAdministration to
theconsultantisnotnecessarily incapableofbeingsub-divided;thereare
degreesofdelegation,thecontractofthesupervisorbeingonlyoneexample
withinthesystemofdelegation.Itisthereforethisideawhichisreflected
intheprojectbyacombination oftheperformance ofthemanagementofworks
andtheperformance ofhisworkbytheconsultant (Article114and122for
contractsoftechnicalassistance andArticles162and170forcontractsof
supervision ofworks).
Wheretheconsultantisobligedtoprovideservices,thesefall
specifically intotheambitoftheSpecialConditions (Article66forstudy
contracts.Article115forthetechnicalassistancecontractsandArticle163
forthesupervision ofworkscontracts).Thisdoesnotexcludethepresence
ofstandardheadings,inparticularfortechnicalassistanceandsupervision of
works.
Onelastpointmustbemade.Thedefinitionofservicestoberendered
bytheconsultantoughttobefacilitated bythenecessityforthecontracting
authoritytoclearlydefineitsrequirements .Thisisimportantaboveallfor
thestudiesandthetechnicalassistance.Itisinthisrespectthatthe
draftemphasizestheworkingoutofaprogrammebythecontractingauthority
(Articles22and32ofthedraft).
3.Theliabilityoftheconsultant
Theconsultantsareawarethatthisisanimportantproblem.There
areseveralwaysofapproachingit.TheIGRAclausesworkedoutbythe
professional body(FIDIC)retaintheprincipleoftheliabilityoftheconsulting
engineerfor"grossnegligence".
I
I' i
Ifastricterapproachwasapplied,itwouldhavebeenpossibletoenact

sor.eclauseswithabsoluteliability.Thesearetechnicallypossibleinthe
caseofstudycontracts:
(i)fortheprices (estimateofthecostoftheinvestmentandsanctionsimposed
incaseswheretheestimateisexceeded),
(ii)forthequantities (estimatesofdifferentquantities-presumedquantities-
toberemunerated bythepriceschedulewithamarginoftoleranceand
sanctionsfortheconsultants wheninthecourseofexecutionoftheworks
thismarginoftoleranceisexceeded).
Thisconceptionofmaximumobligationhasnotbeenretained,because,after
reflection andresearch,ithasnotprovedrealistic.Infact,theuncertainty
intheestimatesinthe46ACPcountriesisstillaproblemandthedifficultyof
drawingupveryaccuratequantitiesremainsapartfromextendingthetechnical
studiesinsofarascostdoesnotbecomeprohibitive .
Thedrafthaskeptintheendtoamiddlecoursewheretheconsultantis
aboveallresponsiblefor"professional negligence"(Article72.1forthestudy
contracts.Article120.1forthetechnicalassistancecontractsandArticle16S.1
forthesupervision ofworkscontracts).Thisisthenormalcontractual
liabilitywheretheexpert,theprofessional,isliableforhisordinarynegligence.
Withintheframeworkoftechnicalassistancecontractsandsupervision of
workscontracts,theconsultantisnotsolelyliableforthecompetenceofhis
agents(Article120.2and168.2).Hisliabilityisadjustedaccordingtothe
extentofhisobligations .Forexample,inthecaseofaconsultantfora
supervision ofworkscontract,hasthecontractoralsomadethestudy?Hashe
receivedcertaindelegations fromthecontractingauthority?Ishe,inthelast
analysis,responsible forthemanagementofthework? 1
Ontheotherhand,theconsultantinastudycontractisliable,after
performanceoftheworks,toabidebythenationallawoftheACPcountry'
(10yearliabilityoftheauthorsoftheprojectunderthelawofFranceand
Belgium,liabilityforan"ActofMegligence"inthecommonlawsystem-
Article72.4ofthestudycontracts).Inthecontractsfortechnicalassistance
andsupervision ofworks,thispost-contractual liabilityisonlysubsidiary and
istheresultoftheprovisionsofArticle121.1(technicalassistance )and169.1
(supervision ofworks)ifnegligenceisimputabletotheconsultant.
Finallyliabilityasagainstthirdpartiesisaffirmedgenerally

•(Article73forstud/contracts,Article121forthetechnicalassistance
contractsandArticle169forsupervisionofworkscontracts).
4.Collaboration withnationalconsultants
Thebasisforthiscollaboration istobefoundinArticle27of
ProtocolNo2: J
"TheCommissionshall,asfaraspossible,encouragecooperationbetween
consultantsandexpertsofMemberStatesandACPStates,temporarypartnerships,
sub-contractingandtheuseofnationalexpertsintheteamsbelongingto
consultants fromMemberStates".
Thisobjectiveisprovidedforinthedraft:
(i)byaprovisionconcerningconsortiaofconsultants (Article15).
Grouptendersmaybesubmittedbyaconsortiumofconsultants fromthe
MemberStatesandtheACPStates.Theirliabilityisjointandseveral
andtheymustappointoneoftheirnumbertorepresenttheconsortium
vis-a-visthecontractingauthority.
(ii)byaprovisionrelatingtosub-contracts (Article56forthestudy
contracts,Article104forthetechnicalassistancecontractsand
Article152forthesupervision ofworkscontracts).
(iii)byaprovisionrelatingtocooperation withthirdparties(Article76
forstudycontracts,Article126forthetechnicalassistancecontracts
andArticle174forthesupervision ofworks).Thisrelatestoa
flexibleformulawhoseproceduresforcooperation betweenconsultants
oftheMemberStatesandconsultants oftheACPStatesarelaiddown
intheSpecialConditions.
Theliabilityisnotnecessarilyjointandseveralasinthe
precedingprovisionsforconsortiaofconsultants,foritmaybe
jointliabilityonly.
(iv)byaprovisionconcerningtheeducationoftrainees(onlyfor
technicalassistanceandsupervision ofworks-Article118and166
ofthedraft).

-b-
III.CONCLUSION
Thesettingupofpreciseproceduresfortheplacingofcontracts
forservicesaswellastheunification ofGeneralConditions forthe
performance ofthesecontractsgivesavaluableframeworktotheAdministration
oftheACPStateswhoarecalledupontoconcludetechnicalcooperation contracts
andtoberesponsible fortheirperformance .Thiseffortatstandardization
atthesametimesimplifies theworkoftheDelegatesoftheCommission aswell
asitsserviceswhohavethetasksofadvisingandcontrolling theproper
execution-bothtechnical andfinancial,oftheprojects.

GENERAL CONDITIONS
FORPUBLICSERVICES CONTRACTS
FINANCED BYTHEEDF

_I_
Title1
Regulations
ChapterI
Principles anddefinitions
Artiele1Conditions
Article2Generalconditions
Artiele3Spécialconditions
Article4Definitions
Artiele5Nationality
ArtieleóDetermination ofcontractprices
Artiele7Paymentforservicesrendered
Article8Amendmentofthecontract
Article9Computation oftimelimits
ChapterII
Procedureforpreparation and
awardofcontracts
Article10Methodofaward
I-Provisionscommontomutuaiagreement
contractsandcontractsawardedfollowing
aninvitationtotender
(1)Qualifyingcriteriaforpart\cipation
Article11
Article12
Article13Cnteria
Barriers
Proofoffortheselectionofcandidates
toparticipation incontracts
standingandability

-II-
(2)Rulesinthetechnicalfield
Article14Technicalspecifications andstandards
(3)Proceduresfordrawinguptendersandcontracts
Article15Consortia
Article16Taxation
Article17Currencyofthetender
Article18.Currencyofpayment
(4)Obligations oftheState
Article19Temporaryresidencepermit
Article20Rightoftransfer
II-Mutualagreementcontracts
Artieie
Artieie
Artieie
Artide
Artieie
Artieie
Artide
III-Contractsawardedbyinvitationtotender
Article28Natureofinvitationtotender
Article29Subjectmatterofinvitationtotender
C1)Rulesgoverningparticipation21Natureofprivatecontracts
22Programme
23Negotiations ofthecontract
24Signatureandnumberofcopies
25Periodduringwhichtendersarebinding
26Notification ofacceptanceofcontract
27Orderofprecedence ofthedocumentsrelating
tothecontract
Artiele
Artiele
Artiele30
31
32Participation inthetenderingprocedure
Invitationtotender
Timelimitforthesubmission oftenders

33
34
35
36
37
38
39
40
41
42
43
44
45
46
47
48
49
50
51
52-III-
(2)Invitation totenderdossier
Contentsofthetenderdossier
(3)Specialrulesforthedrawingupoftenders
Language
Signatureandnumberofcopies
Agents
-Alterations andamendments
Accuracyofprices
(4)Submission andopeningoftenders
Submission oftenders
Withdrawals,additionsandamendments
Periodduringwhichtendersarebinding
Openingoftenders
Invalidity oftenders
Comparison oftenders
(5)Selectionofcontractor-Drawingupofthecontract
Criteriaforassessingtenders
Annulmentofthetenderingprocedure
Selectionof-contractor
Notification ofacceptance ofcontract
Instrument ofcontract
Contentsoftheletterofcontract
CHAPTERIII
Settlement ofdisputes
Amicablesettlement ofdisputes
Arbitration

IV-
TitleII:Contractualprovisionsrelating
toStudyContracts
I-Preliminary provisions
Article53Thesupervisor
Article54Administrative orders
Article55Addressforserviceoftheconsultant
Article56Assignments,sub-contracts andsub-orders
Article57Commencement ofthecontractandperiodof
'performance
II-Generalobligations
Art:iele58Conductofstudies
Artiicle59Compliancewithlawsandregulations
Art'iele60Codeofconduct
Artiiele61Professional secrecy
Art-iele62Obligationofindependence
Art­icle63Insurance
Art*iele64Ownershipofstudies
Artiele65Patentsandlicences
III-Natureofstudiesandservices
Article66Definition ofservices
Art
Art
Art
Artcle67Thetenderdossier
cle68Technicalassistanceforthesupervisor
cle69Staffandequipment
cle70Submission andapprovalofreports
Article71Approvalofreportsanddocumentsbythe
contractingauthority
IV-Responsibility oftheconsultant
Article72Responsibility oftheconsultanttowardsthe
contractingauthority
Article73Responsibility oftheconsultanttowards
thirdparties

-ν-
V-Assistance ofthecontracting authority
andcooperation withthirdparties
Article74Information tobesuppliedbythecontracting
authority
Article75Cooperation bythecontracting authority
Article76Cooperation withthirdparties
VI-Payments
Art■iele77Generalprovisions
Art■icle78Advances
Art*icle79Securityforadvances
Art*icle80Reimbursement ofadvances
Art-iele81Paymentofinstalments andthefinalbalance
Art­icle82Travelandtransport
Art"iele83Otherpayments
Art-iele84Revisionofprices
Art"iele85Pricerevision andreimbursement ofadvances
Art•iele86Paymentprocedure
Art-icle87Paymentintheeventofattachment
Art-)cle88Interestfordelayinpayment
Artiele89Paymentforthebenefitofthirdparties
VII-Developments affectingperformance of
thecontract
Article90Cessationorpostponement ofperformance ofcontract
Article 91Death
Article92Specificgroundsforrescission
Article93Settlement ofthecontract
VIII-Claimsandexceptional risks
Article94Claimsbytheconsultant andexceptional risks
Article95Remissionofdamagesfordelay

-VI-
IX-Non-performance ofcontractand
sanctions
Article96Non-performance ofcontractbyconsultant
Article97Establishment ofnon-performance
Article98'Breachofcontract
Article99Rulesgoverningconcurrence ofsanctionsfor
non-performance ofthecontract
Article100Recoveryofdamages

-VII-
TitleIII-Contractualprovisionsrelating
toTecnmcalAssistance Contracts
I-Preliminary provisions
Article101Thesupervisor
Article102Administrative orders
Article103Addressforservicesoftheconsultant
Article104Assignments andsub-contracts
Article105Commencement anddurationofthecontract
II-Generalobligations
Article106Conductoftheoperation
Article107Compliancewithlawsandregulations
Article108Codeofconduct
Article109Professional secrecy
Article110Obligation ofindependence
Article111Insurance
Article112Worktimetables
Article113Leaveentitlement
III-Natureorservices
Article114Performance ofhistasksbytheconsultant
Article115Definition ofservices
Article116Staffandequipment
Article117Replacement ofagentsplacedatthedisposal
ofthecontractingauthority
Article118Trainees
Article119Information forthecontractingauthority
IV-Responsibility oftheconsultant
Article120Responsibility oftheconsultanttowardsthe
contracting authority
Article121Responsibility oftheconsultanttoward?
thirdparties

-VIII-
V-Obligations andassistanceofthe
contractingauthority,cooperation with
thirdparties
Article122Supervision ofworks
Article123Informationtobesuppliedbythecontractingauthority
Article124Cooperation ofthecontractingauthority
Article125Liabilityfortravelexpenses
Article126Cooperation withthirdparties
VI-Payments
Article127Generalprovisions
Article128Advances
Article129Securityforadvances
Article130Reimbursement ofadvances
Article131Paymentofinstalments andthefinalbalance
Article132Revisionofprices
Article133Pricerevisionandreimbursement ofadvances
Article134Paymentprocedure
Article135Paymentintheeventofattachment
Article136Interestfordelayinpayments
Article137Paymentforthebenefitofthirdparties
VII-Developments affectingperformance ofthe
contract
Article138Cessationorpostponement ofperformance ofthecontract
Article139Death
Article140Specificgroundsforrescission
Article141Settlement ofthecontractaccounts
VIII-Claimsandexceptional circumstances
Article142Claimsbytheconsultantandexceptionalrisks
Article143Remissionofdamagesfordelay

-IX-
IX-Non-performance ofcontractsand
sanctions
Article .144Non-performance ofcontractbyconsultant
Article145Establishment ofnon-performance
Article146Breachofcontract
Article147Rulesgoverningconcurrence ofsanctionsfor
non-performance ofcontract
Article148Recoveryofdamages

-χ-
TitleIV-Contractualprovisionsrelating
tocontractsforthesupervision ofworks
I-Preliminaryprovisions
Article149Thesupervisor
Article150Administrative orders
Article151Addressforserviceoftheconsultant
Article152Assignments andsub-contractors
Article153Commencement anddurationofthecontract
II-Generalobligations
Article154Conductoftheoperation -
Article155Compliancewithlawsandregulations
Article156Codeofconduct
Article157Professional secrecy
Article158Obligationofindependence
Article159Insurance
Article160Worktimetable
Article161Leaveentitlement
■III-Natureofservices
Article162Performance ofhistasksbytheconsultant
Article163Definition ofservices
Article164Staffandequipment
Article165Replacement ofagentsplacedatthedisposal
ofthecontractingauthority
Article166Trainees
Article167Informationforthecontractingauthority
IV-Responsibility oftheconsultant
Article168Responsibility oftheconsultanttowards
thecontractingauthority
Article169Responsibility oftheconsultanttowards
thirdparties

V-Obligations andassistanceofthecontracting
authority,,cooperation withthirdparties
Article170Supervision ofworks
Article171Informationtobesuppliedbythecontracting
authority
Article172.Cooperation providedbythecontractingauthority
Article173Liabilityfortravelexpenses
Article174Cooperation withthirdparties
VI-Payments
Art■iele175Generalprovisions
Art-icíe176Advances
Art■iele177Securityforadvances
Art"icle178Reimbursement ofadvances
Art■icle179Paymentofinstalments andthefinalbalance
Art-icle180Revisionofprices
Art*icle181Pricerevisionandreimbursement ofadvances
Art"icle182Paymentprocedure
Art■iele183Paymentintheeventofattachment
Art-icle184Interestfordelayinpayments
Artiele185Paymentforthebenefitofthirdparties
VII-Developments affectingperformance of
thecontract
Article186Cessationorpostponement ofperformance ofcontract
Article187Death
Article188Specificgroundsforrescission
Article189Settlement ofthecontractaccount
VIII-Claimsandexceptional circumstances
Article190Claimsbytheconsultantandexceptionalrisks
Article191Remissionofdamagesfordelay

-XII-
IX-Non-performance ofcontractandsanctions
Non-performance ofcontractbytheconsultant
Establishment ofnon-performance
Breachofcontract
Rulesgoverningconcurrence ofsanctionsfor
non-performance ofcontract
RecoveryofdamagesArtide192
Artide193
Artide194
Artide195
Article196
Annex Conditionsgoverningliabilityofthecontracti
authorityfortravelexpenses

TITLEI
Regulations
CHAPTERI
PRINCIPLES ANDDEFINITIONS
ArticleI
Conditions
ServicescontractsfinancedbytheEuropeanDevelopment Fund
shallbegovernedby:
1.TheseGeneralConditions;
2.TheSpécialConditions .
Article2
Generalconditions
TheseGeneralConditions comprise:
1.Regulations layingdowntheprinciples andconditionsforthe
preparation andawardofcontracts;noderogation maybemadefrom
theseprovisions .
2.Generaladministrative andtechnicalcontractualprovisionsrelating
toeachtypeofcontractasdefinedinArticle4.Theseprovisionsshall
applytoallcontracts;referenceshallbemadetothemintheSpecial
Conditions .
Article3
SpécialConditions
TheSpécialConditionscomprise:

-2-
1.Thespecialcontractualprovisionsapplicabletoeachcontract.
2.ThosecontractualprovisionsoftheGeneralConditionswhichare
notapplicable,inviewoftheparticularrequirements ofthecontract
concerned.
Article4.
Definitions
ForthepurposeofimplementingtheseGeneralConditions,thefollowing
definitionsshallapply:
1.Contract:anycontractforvaluableconsideration,concludedbetween
acontractingauthorityandaconsultancyoradvisorybureauorgroup,
aconsultingengineeroranexpert,theobjectofwhichistheexecution
oftechnicalcooperationprojectsintheformofstudies,technical
assistanceorsupervisionofworks.
2.MemberStates:theMemberStatesoftheEuropeanEconomicCommunity.
3.ACPStates:theAfrican,CaribbeanandPacificStateswhichare
recipientsofaidfromtheEuropeanDevelopment Fund.
4.Contractingauthority:theState,regionalorlocalauthority,
bodyoranylegalpersongovernedbypubliclawwhichconcludesthe
contractoronbehalfofwhichthecontractisconcluded.
5.Supervisor :theadministrative departmentorthenatural ,orlegal
persondesignatedbythecontractingauthorityashavingresponsibility
fortheperformanceofthecontract.
6.Consultant:thenaturalorlegalpersonwithwhomthe'contractis
concluded.
7.Nationalcurrency:thecurrencyoftherecipientACPState.
Article5
Nationality
WithoutprejudicetoArticle56(3)oftheLomeConventionconcerningthird6.Consultant :
concluded.

-3-
countries,anynaturalorlegalpersonhavingthenationalityofa
MemberStateoranACPStateshallbeeligibletoparticipateincontracts
financedbytheEuropeanDevelopment Fund.
Article6
Determination ofcontractprices
1.Thecontractpricesshallbecomposite,basedinpartonoverallprices
and/orbasedinpartonunitprices,andinpartontherepaymentprinciple.
(a)inPartAbasedonoverallpricesand/orbasedinpartonunitprices.
~forthepartbasedonoverallprices,fixedagreedpricescoverall
therelevantservices.
~forthepartbasedonunitprices,theservicesareitemizedseparately
andtheunitpriceforeachitemstated.
Unitpricesarefixedandagreedbetweentheparties.
Thepriceforpartofthecontractwhichisbasedonunitpricesshallbe
determinedbyapplyingtheunitpricestothequantitiesofservices
providedfor.
(b)Basedinpartontherepaymentprinciple
Wherepartisbasedontherepaymentprinciple,theservicesprovidedshall
bereimbursedonsubmissionoftheappropriatesupportingdocuments.
2.Theestimatedcontractpriceshallbedeterminedonthebasisof
thesumoftheoverallpricesand/ortheproductoftheunitprices
multipliedbytheestimatedquantities,andtheestimatedamountofservices

-A-
tobereimbursed onsubmissionofthesupportingdocuments.
Article7
Paymentforservicesrendered
1.Contractsmaynotprovideforinstalments onaccount,onlywhere
aservicehasbeenrenderedandaccepted.Inaccordancewiththese
GeneralConditions,assupplemented bytheSpecialConditions,instalments
onaccountshallbeallowedhereunderasandwhentheservicesarerendered
bytheconsultant.
2.Nevertheless,advancesmaybegrantedinaccordancewiththeconditions
andprocedureslaiddownintheseGeneralConditions .
3.Thepaymentofadvancesorinstalments onaccountdoesnothavethe
characteroffinalpayment;therecipientshallbeliabletothepayerfor
thefullamountoftheadvanceorinstalmentuntilfinalsettlement ofthe
contract.
Article8
Amendmentofthecontract
Thecontractingauthoritymayamendthecontractinthecourseofits
performanceprovidedthatthecontractingauthoritydoesnotchangethe
purposeofthecontractandprovidedthatitgivesfaircompensation where
appropriate .
Article9
Computation oftimelimits
ThetimelimitsreferredtointheseGeneralConditions,theSpecial
.Conditionsandthecontractdocumentsshallbegintorunfromthebeginning
ofthedayfollowingthedateoftheactordeedwhichservesasapoint
ofcommencement forthistimelimit.

-4a-
WherethetimeLimitisfixedindays,itshallexpireattheendof
thelastdayoftheperiodlaiddown.
Wherethetimelimitisfixedinmonths,itshallendonthedayhaving
thesamenumberasthedayonwhichitbegan.Intheeventofthelast
monthofatimelimitfixedinmonthsnothavingadaywiththesame
numberasthedateonwhichitbegan,thetimeLimitshallendonthe
Lastdayofthatmonth.Ifthelastdayofthetimelimitfallsona
Sundayorapublicholidayestablished byLaw,thetimelimitshallbe
extendeduntiltheendofthenextworkingday.

-5-
ChapterII-Procedureforthepreparation
andawardofcontracts
Article10
Methodofaward
Contractsshallbeplacedbymutualagreement.However/certaincontracts
maybeawardedfollowinganinvitationtotender,particularly inthecase
ofmajorstudiesofanespeciallycomplexandtechnicalnature,where
recoursetosuchprocedureisjustifiedontechnical,economicorfinancial
grounds.
I-Provisions commontomutualagreementcontractsandcontracts
awardedfollowinganinvitationtotender
(i)Qualifyingcriteriaforparticipation
Article11
Criteriafortheselectionofcandidates
Irrespective ofthemethodofawardingacontract,arestrictedlistof
candidatesshallbedrawnup.
1.Aprovisionallistshallbedrawnup,takingintoconsideration in
particularthequalifications andexperienceofcandidatesinthearea
coveredbythecontractandoperationscarriedoutbythemindeveloping
countries.
2.Adefinitivelistshallthenbedrawnup,takingintoaccountin
additiontheirlegalandfinancialsituationasindicatedbytherequirements
ofArticles13and14,theavailability oftheirspecializedstafffor
theprojectinquestionand,whereappropriatetheirindependence .
Article12
Barrierstoparticipation incontracts
Thefollowingnaturalorlegalpersonsshallnotbeentitledtoparticipate Thefollowing
incontracts :

--6-
(a)anywhoarebankrupt;
(b)anywhoareinasituationofsuspensionofpaymentsestablished by
judgmentofacourtotherthanbankruptcy,andresulting,inaccordance
withtheirnationallaws,inatotalorpartiallossoftherightto
administer anddisposeoftheirproperty;
<c>anyagainstwhomlegalproceedingshavebeeninstitutedinvolvinga
declaration ofsuspensionofpaymentsand'whichmayresult,inaccordance
withtheirnationallaws,inadeclarationofbankruptcyorinanyother
situationentailingthetotalorpartiallossoftherighttoadminister
anddisposeoftheirproperty;
(d)anywhohavebeenconvicted,underafinaljudgment,ofanyoffence
involvingtheirprofessional conduct;
(e)anywhoareguiltyofseriousmisrepresentation withregardtoinformation
requiredforparticipation inatechnicalcooperationproject;
(f)anywhomithasbeendecidedtoexcludepursuanttoArticle98.
Article13
Proofofstandingandability
Inordertoprovideproofofhisstandingandability,acandidatemaybe
requiredtosupplythefollowing :
1.Anydocumentdatedlessthanthreemonthspreviously,drawnupinaccordance
withthecandidate'snationallaworpractice :
-certifyingthathemeetstheconditionssetoutinArticle5;
-certifyingbyanyappropriatemeans,andinparticularbyadeclaration
onhishonourthatnoneofthesituationsreferredtoinArticle12(a),
(b),(c)and(d)appliestohim;

2.Referencescertifyingtohisfinancialposition;
3.Inthecaseofacompanyorfirm,acopyofitsmemorandumand
articlesofassociationoranyotherdocumentrelatingtoitsconstitution,
togetherwiththecredentials ofthepersonauthorizedtoenterinto
commitments onitsbehalf;
4.Astatementdescribinghisstaffandmaterialresourcesandhis
technicalresources,withadescriptionoftechnicalcooperationprojects
whichhehascarriedoutorinwhichhehasparticipated .Heshall
attachtothisstatementanycertificatesrelatingtoandassessinghis
activitiesand,whereapplicable,certificates issuedbyaqualifyingand
classifying bodyapprovedbytheauthorities oftheMemberStateorACP
Stateofwhichheisanationalorinwhichhehasapermanentbranch
(indicating,whereappropriate,externalresourceswhichwouldbe
avallabletohim).
(2)Rulesinthetechnicalfield
Article14
Technicalspecifications andstandards
1.Thetechnicalspecifications andthedescriptionoftesting,checking,
acceptanceandcalculationmethodswhichappearinthedocumentssupplied
bythecontractingauthoritymaybedefinedbyreferencetonational
orinternational standards.
Where,withtheagreementofthecontractingauthority,theconsultant
usesothermethodsorreferstootherstandards,heshallenablethe
contractingauthority,atitsrequest,tochecksuchmethodsorstandards,
eitherbyproducingintheofficiallanguageoftheACPStatetheofficial
testsregulatingsuchmethodsorstandardsorbysupplyingacertificate
fromanapprovedbodyorbyanyothermeansacceptedbythecontracting
authority.
2.Unlesssuchspecifications arejustifiedbythesubjectofthe
contract,thedocumentsdrawnupbytheconsultantshallnotintroduce
technicalspecifications referringtoparticularprocesseswhichwould

-8-
entaildiscrimination attheexecutionstageoftheproject,bothas
regardstenderersandtheoriginandsourceofimportedequipment,
materialsandsupplies.
Whereitprovesusefultorefertoaspecifictypeinaninvitationto
tenderdossier,itmustbestipulatedthatthecharacteristics referred
toaregivenbywayofguidanceandthatanyequipmentorsuppliesthat
arefunctionally equivalent,similarorsuperiormaybeproposed.
(3)Procedurefordrawinguptendersandcontracts
Article15
Consortia
Grouptendersmaybesubmittedbyconsultancy oradvisorybureauxorgroups,
consultingengineersorexperts.Suchtendersshallbesignedbyeach
memberoftheconsortium whoshall,unlessotherwisespecifiedinthe
SpecialConditions,acceptjointandseveralliabilityandappointone
oftheirnumbertorepresenttheconsortiumvis-a-visthecontracting
authority.
Allmembersoftheconsortiummust,eachforitself,providetheproof
requiredunderArticle13,asthoughtheywerethemselvesthecandidate
ortenderer.
Article16
Taxation
1.Thefeesproposedbythecandidateortenderershallincludealltaxes
payableintheStateofwhichheisanationalorofwhichhehashis
registeredplaceofbusiness.
2.Thetaxandcustomsarrangements applicableintheACPStatesto
contractsfinancedbytheEuropeanDevelopment Fundshallbethoselaid
downinEEC/ACPCouncilofMinistersDecisionNo

-9-
Article17
Currencyofthetender
1.Wheretheyrelatetostudycontracts,tendersshallbeexpressedin
thenationalcurrencyoftheMemberStateortheACPStateofwhichthe
candidateortendererisanationalorinwhichhehashisregistered
placeofbusiness,orinEuropeanUnitsofAccount(EUA).
2.Wheretheyconcerntechnicalassistancecontractsorcontractsfor
thesupervision ofworks,tendersshallbeexpressedinnationalcurrency.
Article18
Currencyofpayment
1.Thecurrencyofpaymentshallinprinciple bethesameasthecurrency
ofthetender.
2.However:
(a)wherethecurrencyofthetenderisnotthenationalcurrency,
thecandidateortendershallestimatetheportionoftheservices
corresponding toexpenditure inthenationalcurrency.That
portionshallnecessarily bepaidinsuchcurrencyonthebasisof
oftheexchangerateslaiddowninparagraph 4andwherethetender
isexpressedinforeigncurrencyonthebasisoftheexchangerates
inforceonthedayprecedingthedateofpaymentinthecaseof
atender ,expressedinEUA.
(b)Wherethecurrencyofthetenderisthenationalcurrency,the
candidateortenderermay,whennegotiating thecontractorinhis
tender,requestthataspecifiedpercentage,forwhichreasons
shallbegiven,ofthenominalamountofhistenderbepaidinthe
currencyoftheMemberStateorACPStateofwhichheisanational
orinwhichhehashisregisteredplaceofbusiness,onthebasis
oftheexchangerateslaiddowninparagraph 4..Hemayalsoexpress
thesaidpercentageinEUAonthebasisoftheexchangerateslaid
downinparagraph 4';insuchcase,paymentsinrespectofthis
percentageshallbemade,whereappropriate,inthecurrencyofthe
MemberStateorACPStatespecifiedinthecontract,onthebasis
oftheequivalent valueoftheEUAonthedayprecedingthedate
ofpayment. ' ..

-10-
Thesedifferentproceduresmustbeclearlyindicatedinthecontract.
3.Thedayprecedingthedateofpaymentreferredtoinparagraph2(a)
and(b)meansthedayprecedingthedateonwhichtheorderforpayment
isdranup.
4.Theratesofexchangereferredtoinparagraph2shallbethose
recognizedbythepartiesasbeinginforceatthetimeofnegotiation
ofthecontractorwhenthetendersweredrawnupasdefinedinArticle44;
theyshallbespecified-in thecontract.
(4)Obligations oftheState
Article19
Temporaryresidencepermit
Forthepurposeofcarryingoutinvestigations inpreparationforthedrawing
upoftenders,theACPStateshallgrantatemporaryresidencepermittoany
personparticipatinginatechnicalcooperationproject,orhisagent
Thispermitshallexpireattheendofaperiodofonemonthfollowing
publicationinaccordancewithcustomarypractices .intheACPStateoi
contractingauthority'sdecisiontoawardthecontracttothesuccessful
candidateortenderer.
Article20
Rightoftransfer
SubjecttoobservanceofthebeneficiaryACPState'sexchangeregulations,
theconsultantshallbeentitledtotransfersumsduetohimdirectly
indirectlyinconnectionwithperformanceofthecontract.

-11-
Thetimingandamountofthetransferrequestorrequestsshallbeatthe
consultant'sdiscretion .
TransfersshallbemadeinthecurrencyoftheMemberStateorACPState
ofwhichtheconsultantisanationalorinwhichhehashisregistered
placeofbusiness,attherateofexchangeinforceinthebeneficiary
ACPStateonthedaythetransferismade.
II-Mutualagreementcontracts
Article21
Natureofprivatecontracts
Acontractshallbetermedamutualagreementcontractwherethe
contractingauthorityselectsthecandidatewho,inhisopinion,is
bestqualifiedfromalistdrawnupforthispurpose.
Article22
Programme
Thecandidatesselectedfromarestrictedlistshallreceivetheprogramme
containinginparticular :

-12-
I.Inthecaseofastudycontractoracontractfortechnicalassistance,
thefollowing :
(a)factualdetails,namely:
(1)datainthepossessionofthecontractingauthority(egtopographical
plans,aerialphotographs,surveysofthesoilandsuo-soil,statistics,
feasibilitystudies,previouseconomicstudies,etc.);
(2)requirementswithwhichthecontractingauthoritymustitselfcomply
(observance ,ofcertaintechnicalorotherrules);
(b)obligationslaiddownbythecontractingauthoritywhichhavealready
beenstudiedindepthbythedepartmentconcerned :
(1)opérâtionalrequirementsclearlyexpressedintermsofsurfaces,
connections,quantities,quality,etc.;
(2)requirements,ierestrictiveconditionsofatechnicalnature(type
offacade,surfacing)orfinancialnature(pricelimit),orother.
2.Inthecaseofacontractforthesupervisionofworks,preliminary
draftstudiesorimplementation schemesandthedraftworkscontractor
theworkscontractifsuchareavailable.
Article23
Negotiation ofthecontract
1.Theserviceswhicharethesubjectofthecontractshallbedeiinedby
commonagreementbetweenthecontractingauthorityandthecandidate.
Thedefinitionoftheservicesandtheirtechnicalspecifications ana,
wherenecessary,thestafftobeemployedshallbelaiddowninthe
SpecialConditionsonthebasisoftheprogrammereferredtoinArticle22.
2.(a)Thefeesshallbecalculatedinparticularonthebasisofthe
generaltermsandconditionsofremuneration drawnupbycommonagreement
betweentheACPStatesandtheCommunity.
(b)Thefinancialproceduresshallbedeterminedinaccordancewith
Articles16to18oftheseGeneralConditions .

-13-
Article24
Signatureandnumberofcopies
Oncompletionofthenegotiations,thecontractingauthorityshalldraw
upthetextofthecontract;itshallforwardtheoriginalmarkedoriginal
andtwocopiesmarked"copies"forsignaturetothecandidatewithinone
month,byregistered ,letterwithacknowledgement ofreceipt.
Within15daysofthesignatureoftheacknowledgement ofreceipt,the
candidateshallforwardtothecontractingauthority,byregisteredletter
withacknowledgement ofreceipt,theoriginalandthetwocopiesdulysigned.
Article25
Periodduringwhichtendersarebinding
Thecandidateshallbeboundbyhistenderforaperiodoftwomonthsfrom
thedateofsignaturebythecontractingauthorityoftheacknowledgement
ofreceiptreferredtoinArticle24.
Article26
Notification ofacceptanceofcontract
1.(a)Thecontractshallbedeemedtobeconcludedwhenthecandidateisnotified
thatthesigneddrafthasbeenapproved.Notification mustbegivenat
thelatestwithintheperiodoftwomonthslaiddowninArticle25;
(b)Notificationshallbegivenbyregisteredletterwithacknowledgement
ofreceipt.Itshallbedeemedtohavebeengivenonthedateofsigna­
tureoftheacknowledgement ofreceiptbythecandidate;
(c)Theregisteredlettermustidentifythecandidateandsetouthisaddress.
2.Uponexpiryoftheperiodlaiddowninparagraph1.(a),ifnotificationof
acceptanceofthecontracthasnotbeengiven,thecandidateselectedshall
befreetowithdrawhiscontractbyregisteredletterwithacknowledgement
ofreceipt. '
./.

-14-
Shouldthedateofbelatednotification ofacceptanceofthecontractbe
thesameasthatoftheselectedcandidate'swithdrawal,thewithdrawal
shallbedeemedtoprecedethenotification .
3.Ifthecandidatehasnotavailedhimselfoftheoptiontowithdrawprovided
forinparagraph2beforenotification ofacceptanceofthecontracthas
beengiven,heshallbeboundbysuchnotification .However,ifsuch
notificationisgivenmorethantwomonthsaftertheexpiryoftheperiod
laiddowninparagraph 1,thecandidateshallbeboundonlyifherecords
hisagreementbyregisteredletterwithinaperiodof15daysfromthedate
ofnotification ofacceptanceofthecontract.
Article27
Orderofprecedenceofthedocumentsrelatingtothecontract
TheSpecialConditionsshallspecifytheorderofprecedenceofthedocuments
relatingtothecontracts.
Ill-Contractsawardedbyinvitationtotender
Article28
Natureofinvitationtotender
Invitationstotendershallberestricted.Theyshallbeopenonlytothose
candidateswhomthecontractingauthoritycontactsbymeansofaletterof
invitation .
Article29
Subjectmatterofinvitationtotender
Dependingonthecircumstances,aninvitationtotendermayconcern:
1.eithertheformulationofacooperationproject,servicestoberendered
and/orthestafftobeemployedexclusiveofanyfinancialaspect,theprices
tobepaidbeingnegotiatedsubsequently,or

15-
2.boththeformulationofthecooperationprojectandtheprices.
1-Rulesgoverningparticipation
Article30
Participation inthetenderingprocedure
Thecontractingauthorityshallsendaletterofinvitationtoparticipate
inthetenderingproceduretocandidatesselectedfromtheprovisional
restrictedlistreferredtoinArticle11(1).
Thelettershallstateinparticular :
1.Thesubjectofthecontract;
2.-eitherthedatanecessaryforcandidatestosubmitadequateproposals
incaseswheretheinvitationtotenderconcerns :
(a)theformulationonlyofthetechnicalcooperationproject;
(b)boththeformulationofthetechnicalcooperationprojectandtheprices.
-orthenatureandextentoftheservicestobeprovidedandanindication
ofthestafftobeemployedwheretheinvitationtotenderrelatesonly
toprices.
3.Thelocationoftheproject,thesourceoffinancingand,whereappropriate,
theperiodofperformance ofthecontract.
4.Thecontractingauthorityanditsaddressforcorrespondence .
5.Thefinaldateforthereceiptofapplications toparticipateaccompanied,
ifnecessary,bythesupportingdocumentsreferredtoinArticle13,the
addresstowhichtheymustbesentandthelanguageinwhichtheymust
bedrawnup.
./.

-16-
Article31
Invitation totender
OncethedefinitiveListhasbeendrawnuponthebasisofthecriteriaLaid
downinArticle11(2),candidatesshallreceivealetterofinvitationto
tendercontaininginparticular :
1.areferencetotheletterofinvitationtoparticipate ;
2.thefinaldatesforthereceiptoftenders,theaddresstowhichtheymusr
besent,thenumberofcopiesrequiredandthelanguageinwhichtheymust
bedrawnup;
3.thedate,placeandtimeoftheopeningofthetenders;
4.theperiod,reckonedfromthefinaldateforthereceiptoftenders,during
whichtenderersshallremainboundbytheirtenders;expectinspecialcases,
thisperiodshallbethreemonths;
5.thetenderdossier.
Article32
Timelimitforthesubmission oftenders
TheperiodbetweenthedateofdispatchoftheLetterofinvitationtotender
andthefinaldatefixedforthereceiptoftendersshallbedeterminedon
acase-by-casebasisaccordingtothesubjectandmagnitudeofthecontract.
Saveinexceptionalcircumstances,itshallnotbelessthansixweeks.

2-Invitationtotenderdossier
Article33
Contentsofthetenderdossier
Forthetwotypesofconsultation providedforinArticle29,thetender
dossiershouldincludethefollowing:
(a)theprogrammeasdescribedinArticle22,
*
(b)theSpecialConditionsandtheannexesthereto,
(c)theaddressofthedepartmentconcernedfromwhichtenderersmayobtain
anyadditionalinformation .
3-Specialrulesforthedrawingupoftenders
Article34
Language
Thetendershallbedrawnupinthelanguagestipulatedintheletterof
invitationtotender.
Article35
Signatureandnumberofcopies
Thetendershallbesignedbythetendererorhisagent.Itshallbedrawn
upinasingleoriginalbearingtheword"original".Therequisitenumber
ofcopiesspecifiedintheletterofinvitationtotendershallbesigned
inthesamewayastheoriginalandshallbeartheword"copy".

18-
Article36
Agents
Tenderssubmittedbyagentsmuststatethenameornamesoftheprincipalor
principals onwhosebehalftheyareacting.Noagentmayrepresentmorethan
onetenderer.Agentsshallattachtothetenderthenotarialactordeedwhich
empowersthemtoactonbehalfoftenderers.
Article37
Alterations andamendments
Anyerasures,interlineations ,additionsoramendments,whetherinthetender
orinitsannexes,whichcouldinfluencethebasictermsofthecontract,shall
besubjecttoalterationsapprovedandsignedbythetendererorhisagent.
Article38
Accuracyofprices
Unitpricesoroverallpricesandflat-ratepricesshallbedeterminedinsuch
awayastocorrespondtotherelativevalueofeachiteminrelationtothe
totalamountofthetender.Theymustnotinparticularbeofanaturesuch
asIDdistortthecomparisonoftendersortoresultinthepaymentofinstal­
mentsonaccountwhicharedisproportionate tothenormalvalueoftheservices
rendered.
4-Submissionandopeningoftenders
Article39
Submission oftenders
1.(a)Thetenderandtheannexestheretoshallbeplacedinasealedenve­
lopebearingtheaddressindicatedintheletterofinvitationto
tender,thereferencetotheletterofinvitationtotenderinreply
towhichthetenderisbeingsubmittedandthefollowingwords:
"Nottobeopenedbeforethemeetingfortheopeningoftenders"
writteninthelanguageprescribedintheletterofinvitationtotender.

-19-
(b)Whereatendercoversboththeformulation ofthestudy,theservices
andtheprices,thedocumentsrelatingtothepricesshallbeplacedin
aseparateenvelope,sealedandbearingthewords"nottobeopened
beforeexamination ofthecontentsofthefirstenvelope".Thelatter,
bearingtheparticulars setoutinsubparagraph (a)shallcontainthe
portionofthetenderwhichrelatestotheformulation ofthestudies
andservices.
2.Envelopescontainingtendersmustbesentbypostorsubmittedbyanyother
means.Thetenderermayrequestanacknowledgement ofreceipt.
3.Onreceipt,theenvelopes,whichmustnotbearanyreferencetothetenderer,
shallbeenteredinaspecialregisterintheorderinwhichtheyarrive.The
registration numberandthedateandtimeofarrivalshallberecordedonthe
envelope.Envelopesmustremainsealeduntiltheyareopenedunderthecondi­
tionssetoutinArticle42.
Article40
Withdrawal,additions andamendments
Anytendermaybewithdrawn,supplemented oramendedpriortothefinaldate
fixedforthereceiptoftenders.
Withdrawals,additionsoramendmentsshallbemadeinwritingandsigned
bythetendererorhisagent.
Onpainofrenderingthetendernullandvoid,amendments andadditions
mustindicatepreciselythepurposeandtheextentofthedesiredchange.
Withdrawal mustbeunconditional .
TheprovisionsofArticles37to39relatingtotendersshallapplyto
withdrawals,additionsoramendments.
./.

-20-
Ifatendererwhohaswithdrawnhistendersubmitsafreshoneintheproper
manner,hemayreferthereintothedocumentsattachedtothefirsttender
whichheintendstouseinsupportofthesecond.
Article41
Periodduringwhichtendersarebinding
Tenderersshallbeboundbytheirtendersduringtheperiodlaiddowninthe
letterofinvitationtotender.
If,duringthisperiod,thecontractingauthorityconsidersthatitisnotin
apositiontomakeachoice,itmayproposebyregisteredletterthattheperiod
beextended.Theagreementofthetenderersmustbeconveyedtothecontracting
authoritybyregisteredletter.
Article42
Openingoftenders
1.Theenvelopescontainingthetenders,withdrawals,amendmentsoradditions
shallbeopenedinprivateattheplace,onthedateandatthetimefixedin
theletterofinvitationtotender,byacommitteewhosecompositionshallbe
determined bytheACPState.
Onlycandidates whohavereceivedaletterofinvitationtotendershallbeeligible
Onlythoseenvelopeswhichhavebeenreceivedinaccordancewithconditionsspe­
cifiedinArticles39and40notlaterthanthefinaldatefixedforthereceipt
oftenders,canbetakenintoconsideration,withoutprejudicetoparagraph2
below.
Minutesofthemeetingatwhichtheenvelopesareopenedshallbedrawnup,and
shallcontain:
-thenumberandconditionoftheenvelopesreceived.
-theidentityofthetenderers,
-thedocumentscontainedintheenvelopes,
-whereapplicable,theamountofthetenders,
-anyamendmentstoorwithdrawals oftenders.

TheminutesshallbesignedbytheChairmanwhoshallalsoendorsethe
documentscontainedintheenvelopes.
TheChairmanofthecommitteeshallthenreadaloudthenamesofthetenderers
and,whereapplicable,amendmentsandwithdrawals.
Afterthisannouncement thecommitteeshallcontinueitsworkincamera.
2.Envelopesarrivingafterthefinaldatefixedforthereceiptoftenders
shallbetakenintoconsideration onlyif:
(a)theywerepostedbyregisteredmailnotlaterthantendaysbeforethe
finaldatefixedforthereceiptoftenders,and
(b)theyreachtheChairmanofthecommitteeresponsiblefortheexamination
oftendersbeforehedeclaresthemeetingopen.
Wherepossible,envelopeswhicharrivelateshallbeenteredintheregister
bythecommitteeinaccordancewithArticle39.
ArticleA3
Invalidityoftenders
Withoutprejudicetotheinvalidityofanytendertheprovisionsofwhich
conflictwiththeessentialrequirements oftheGeneralConditions,and
inparticularthosesetoutinArticle37,thecommitteemayconsiderany
tenderswhichdonotconformwithArticles12and13,and34toAO,orthe
substanceofwhichclearlydoesnotcorrespondtoreality,tobeirregular
and,hence,nullandvoid.
Article AA
Comparisonoftenders
Wheretendersreceivedareexpressedindifferentcurrencies,theyshall
beconverted,forthepurposesofcomparison,intothenationalcurrency
onthe.basisoftheparitiesofthedifferentcurrenciesagainsttheEUA
inforceonthefirstworkingdayofthemonthprecedingthemonthin
whichthedatefixedfortheopeningoftendersoccurs.

-22-
5-Selectionofcontractor-Drawingupofthecontract
Article45
Criteriaforassessingtenders
1.Whereaninvitationtotenderconcernstheformulationofacooperation
project,thefollowingcriteriashallbeusedforassessingtenders:
-the-organization andmethodsproposedforprovidingtheservices;
-thefirm'sexperienceofsimilarprojects;
-thequalifications ,experienceandaptitudeofthestaffassignedtothe
project;
-knowledgeofthenationallanguageorlanguagesandfamiliarityof
expatriatestaffwiththeACPStateinquestion;
-materialandtechnicalresourcesavailabletotheheadofficeofthe
firm,includinganyassistancefromotherfirms;
-abilitytoperformthecontractwithinthedesiredtimelimit.
2.Whoretheinvitationtotenderconcernsbothformulation andprices,
thecriterionofpricesshallbeaddedtothosereferredtoinparagraph 1
Article46
Annulmentofthetenderingprocedure
1.Beforeawardingthecontract,thecontractingauthoritymay,notwith­
standingthecompletionofaprocedurepriortotheconclusionofthe
contract,eitherdecidenottoawardthecontract,ororderthatthe
procedureberecommencedordecidetoawardthecontractbymutual
agreement.
2.Theannulmentofthetenderingprocedureprovidedforinparagraph 1
maytakeplaceonlyinthefollowingcases:
-ifnotenderisreceivedwhichmeetstheconditionssetoutinthe
tenderdossier;
-iftheeconomicortechnicaldataoftheprojecthavebeenfunda­
mentallyaltered;

-23-•
-ifexceptional circumstances rendernormalperformance ofthe
contractimpossible;
-ifthetendersreceivedcontainsubstantialirregularities preventing
inparticularthenormalplayofmarketforces.
3.Intheeventofannulmentofthetenderingprocedure,tenderers who
arestillboundbytheirtendersshallbeinformedthereofbythecontracting
authority.Tenderersshallnotbeentitledtocompensation ofanykind.
Article47
Selectionofcontractor
1.Thecommitteeresponsible fortheexamination oftendersshall,on
thebasisofthecriteriareferredtoinArticle45,drawupalist
classifyingthetenders;actingonthebasisofthisproposal,themost
advantageous tenderisselectedinaccordancewithArticle25ofProtocolNo2
oftheLomeConvention .
2.(a)Thedeliberations ofthecommitteeshallberecordedintheminutes
whichmaynotbemadepublicorcommunicated toanytenderer.These
minutesshallbeendorsedbythemembersofthecommittee.
(b)Thecontractingauthorityshallnotifythetendererwhomithas
selectedofitschoicebyregisteredletterwithacknowledgement ofreceipt,
tobepostedbeforeexpiryoftheperiodlaiddowninArticle41.Where
theinvitationtotenderconcernsonlyservices,thecontractingauthority
shallspecifyinitslettertotheconsultantthatthepriceofthecontract
istobedetermined bymutualagreement.Tothisenditshalllaydown
adatefornegotiations andshallspecifyanydetaiIsthereof.
(c)Thetendererselectedshallremainboundbyhistenderfora
furtherperiodoftwomonthsfollowingthedateofsignatureofthe
acknowledgement ofreceipt.•Thisperiodmaybeextendedtothreemonths,
however,wherethepricesaretobenegotiatedsubsequentlybymutual
agreement.
(d)Thecontractingauthorityshallalsonotifytheothertenderers
byregisteredletterthattheirtendershavebeenunsuccessful andof
thefinalorderofpriorityofthefirstthreetenderers.

-23a-
(e)Thecontractingauthorityshallnotbeobligedtostatethe
reasonsforitschoice.
(f)Thenameofthetendererselectedand,whereapplicable,the
totalamountofhistendershallbepublishedbythecontractingauthority.

-24-
3.Thecontractingauthorityshallnotenterintoanydiscussionwith
tenderers,savetorequestthemtospecifyorsupplementthecontent
oftheirtenders.
Article48
Notification ofacceptanceofcontract
1.(a)Thecontractshallbeconcludedwhenthetendererisnotifiedthat
histenderhasbeenaccepted.Notification mustbegivenatthelatest
withintheperiodlaiddowninArticle47(2)(c).
(b)Thenotificationshallbegivenbyregisteredletterwithacknowledge­
mentofreceipt.Itshallbedeemedtohavebeengivenonthedateof
signatureoftheacknowledgement ofreceiptbythetenderer.
2.Uponexpiryoftheperiodlaiddowninparagraph1.(a),ifnotification
ofacceptanceofthecontracthasnotbeenmade,thetendererselectedshall
befreetowithdrawfromthecontractbymeansofaregisteredletterwith
acknowledgement ofreceipt.
Shouldthedateofbelatednotification ofacceptanceofthecontractbe
thesameasthatoftheselectedcandidate'swithdrawal,thewithdrawal
shallbedeemedtoprecedethenotification .
3.Ifthetendererhasnotavailedhimselfoftheoptionofwithdrawal
providedforinparagraph 2beforenotification ofacceptanceofthe
contracthasbeengiven,heshallbeboundbysuchnotification .However,
ifsuchnotificationisgivenmorethantwomonthsaftertheexpiryof
theperiodlaiddowninparagraph 1,thetenderershallbeboundonly
ifherecordshisagreementbyregisteredletterwithinaperiodof
15daysfromthedateofnotification ofacceptanceofthecontract.
4.Intheeventofwithdrawalbythetendererselected,theothertenderers
maybeapproachedaccordingtotheordeririwhichtheirtendersareclassi­
fiedorrecoursemaybehadtoamutualagreementprocedure.

-25-
Article49
Instrument ofcontract
Theinstrumentofthecontractshallbetheregisteredletterwith
acknowledgement ofreceiptreferredtoinArticle48(1)(b).Thisletter
shallconstitutetheletterofcontract.
Article50
Contentsoftheletterofcontract
Theletterofcontractshallincludeinparticular :
-Alistofthedocumentsrelatingtothecontract,togetherwiththeir
referencesandinparticulartheGeneralConditions,theSpecialCondi­
tionsanditsannexes,thetenderandthedocumentsrelatingtotheprices
ofthecontract;
-Theorderofpriorityofthesedifferentdocuments;
-Anyderogations fromthesedocumentsbythecontract;
-Thecontractualperiodofperformance ;
-Whereapplicable,thenameofthesupervisorandhisaddress;
-Allparticularsnecessaryfordeterminingtheobligationsarisingfrom
thecontractotherthanthoseappearinginthedocumentsreferredtoin
thefirstindent.
ChapterIII
Settlement ofdisputes
Article51
Amicablesettlementofdisputes
Nodisputearisingbetweenthecontractingauthorityandacandidateor
tenderer,inconnectionwiththeprocedurefortheawardofacontract,
orbetweenthecontractingauthorityandtheconsultant,resultingfrom
theinterpretationorperformanceofacontract,shallbereferredto
arbitrationunlessanattempthasfirstbeenmadetosettlethedispute
amicably.

-26
Wherethecomplainantisacandidate,tendererortheconsultant,the
attempttoreachanamicablesettlementshallbeinitiatedbynotification
ofthecomplainttothesupervisorinthecaseofadisputeconcerningthe
interpretation orperformance ofacontract,ortothecontractingauthority
inthecaseofadisputeconcerningtheprocedurefortheawardofacontract.
Wherethecomplainantisthecontractingauthority,theattempstoreach
anamicablesettlementshallinallcaseentailaprocedurewhereby
complaintsarenotifiedtotheopposingparty(thecandidate,tendereror
theconsultant).
Theamicablesettlementstageshallbedeemedtobeatanendifnofinal
decisionhasbeentakenwithinfourmonthsfromthedateoftheapplica­
tionforareviewornotification ofthecomplaint.
Article52
Arbitration
IftheprocedurelaiddowninArticle51hasbeenexhaustedandthe
attempttoreachanamicablesettlementhasfailed,thedisputeshall
besettledbyarbitration inaccordancewiththerulesofarbitration
adoptedbytheACP/EECCouncilofMinisters.
Therulesofarbitrationprovidedforintheprecedingparagraphshall
fixtheperiodwithinwhichtherequestforsettlementofadisputemust
besubmittedtothearbitratingauthority,onpainofbeingtime-barred .
Thepartiestoadisputearisinginconnectionwiththeawardorper­
formanceofacontractconcludedpriortotheentryintoforceofthese
GeneralConditionsmayalsoagreetosubmitsuchdisputetothearbi­
trationprocedurereferredtoinparagraphs 1and2above.
./.

-27-
TitleII:Contractual provisionsrelatingto
StudyContracts
I-Preliminary provisions
Article53
Thesupervisor
Thesupervisorshallbeappointedbythecontractingauthority.Heisthe
authorityresponsibleforkeepingprogressofthestudyunderreviewandconstitu
testhemeansofdirectcommunication sofarastheconsultantisconcerned .
Thesupervisorshallbemadeknowntotheconsultantintheletternotifying
himofawardofthecontractinaccordance withArticles26and50.
Article54
Administrative orders
Theconsultantshallcomplywiththeadministrative ordersnotifiedtohim
bythecontractingauthorityorthesupervisor.
Wherethecontractorconsidersthattherequirements ofanadministrative
orderexceedtheobligations underthecontract,hemust,onpainofbeing
time-barred,submitwrittennoticethereof,byregisteredletter,tothe
contractingauthorityorthesupervisorwithin15days.Executionofthe
administrative ordershallnotbesuspendedonaccountoftheobjection
unlesssoorderedbythecontractingauthorityorthesupervisor.
Article55
Addressforserviceoftheconsultant
WhereallorpartofthestudyistobecarriedoutinanACPState,the
consultantshallnotifythecontractingauthorityoftheaddressforservice
ofhisrepresentative wherealladministrative ordersmaybesent.

-28-
Article56
Assignments,sub-contracts andsub-orders
1.Anassignmentshallbeanagreementbywhichtheconsultanttransfers
hiscontracttoathirdparty.
Asub-contract shallbeanagreementbywhichtheconsultantentrusts
performance ofpartofhiscontracttoathirdparty.
Asub-ordershallbeanordermadetoathirdpartybytheconsultant
orbythatthirdpartytoanotherthirdparty,fortheperformance of
certainintermediate operationsaffectingtheprovisionoftheconsultant
ofaserviceentrustedtohimunderthecontract.
2.Theconsultant maynotassignorsub-contract thecontractwithoutthe
expressauthorization ofthecontractingauthority.
Saveinexceptional circumstances justifiedonthegroundofthe
specialtechnicalnatureofthestudy,assigneesorsub-contractors
mustmeettheconditions setoutinArticle5.
3.Sub-orders maybeplacedfreely.
4.Inallcasesofsub-contracts orsub-orders,thecontractingauthority
acknowledges nolegalconnectionwiththesub-contractors andpersons
withwhomsub-ordersareplaced.Thelattercannotclaimfromthe
contractingauthoritypaymentforserviceswhichtheyhaveprovided,
•saveasotherwiseprovidedintheSpecialConditions.
5.If,withoutauthorization sotodo,theconsultanthasassignedhis
contractorawardedasub-contract,thecontractingauthoritymay,
withoutgivingformalnoticethereof,declarethatthecontractis
forthwithrescinded.
/

-29-
Article57
Commencement ofthecontractandperiodofperformance
I-SaveasotherwiseprovidedintheSpecialConditions,thecontractshall
commenceasfromthedateofitsnotification .
2.Theperiodorperiodsofperformance shallbelaiddownintheSpecial
Conditions;wherethecontractisperformedinstages,theperiodof
performanceshallbefixedtakingintoconsideration theprovisionsof
Article70.
II-Generalobligations
Article58
Conductofstudies
Theconsultantshallcarryoutthestudiesandprovidetheservicesentrusted
tohim,inaccordancewiththebestprofessional practicesandincompliance
withtheseGeneralConditionsandtheinstructions ofthecontracting
authority.
Theconsultantshallcarryoutthestudieswithaviewtoattainingthebest
technicalandeconomicsolutionsthataremostsuitablefortherequirements
whicharetobemet.
Whilethestudyisbeingcarriedout,theconsultantshallmaintainpermanent
contactwiththesupervisorandshallbeathisdisposaltoprovidehimwith
anynecessaryexplanations .
Article59
Compliancewithlawsandregulations
Theconsultantshallcomplywiththelawsandregulations inforceinthe
ACPState.
Article60
Codeofconduct
Theconsultantshallatalltimesactloyallyandimpartially inaccordance
withtherulesofthecodeofconductof.hisprofession.
Forthedurationofthecontract,theconsultantandhisstaffshallrefrain
frominvolvementinanypoliticalorreligiousmatterintheACPState.

-30-
Duringperformanceofthecontract,theconsultantundertakesnottorecruit
staffemployedinthepublicserviceoftheACPStateor,inthecaseofany
staffwhohaveresigned,nottorecruitthemwithoutthepriorapprovalof
thecontractingauthority.
Article61
Professional secrecy
Theconsultantandhisstaffshallbeobligedtomaintainprofessional secrecy,
fortheentiredurationofthecontractandaftercompletionthereof,asregards
informationanddocumentsobtainedorbroughttotheirattentionduringthe
performanceofthecontract.Theymaynot,withoutthepriorauthorization
ofthecontractingauthority,communicatetothirdpartiesthecontentofsuch
information anddocuments.Furthermore,theyshallnotmakeanyuse
prejudicialtothecontractingauthority,ofinformationsuppliedtothemand
oftheresultsofstudies,testsandresearchcarriedoutforthepurposeof
accomplishing 'theirtask.
Article62
Obligationofindependence
1.Thecontractorshallmaintaincompleteindependence ofactionasregards
allnaturalorlegalpersons,thenatureofwhoseactivitiesrenderthemliable
toparticipate,asthecasemaybe,incarryingoutworksorprovidingsupplies
thataretobelaiddownorpreparedbythestudiesandservicesprovidedfor
inthecontract.
Anycandidatewhoisassociatedwiththenaturalorlegalpersonsdescribed
aboveorwhomaintainswiththemspecialrelationsliabletocompromisehis
independenceshallbeobligedtoinformthecontractingauthoritythereof
beforeconcludingthecontract.
If,notwithstanding suchinformation,acontractisconcludedwithsuch
candidate,thecontractingauthorityshallreservetherighttoexcludeany
naturalorlegalpersonsthusidentifiedfromparticipating inworksor
providingsuppliesthataretobelaiddownorpreparedbythestudiesand
servicesprovidedforinthecontract.

-31-
If,afterthecontracthasbeenconcluded,itemergesthattheconsultant
isassociatedwithanynaturalorlegalpersonsasdefinedinthefirst
sub-paragraph ,ormaintainswiththemspecialrelationsliabletocompromise
hisindependence andhasfailedtoinformthecontractingauthoritythereof,
thelattermay,withoutprejudicetocompensation foranydamagewhichhe
mayhavesufferedonthisaccount,declarethatthecontractisforthwith
rescinded,withoutgivingformalnoticethereof.
Thecontractingauthorityshallbeentitledtoproceedagainsttheconsultant
inanyappropriate mannertoobtaincompensation foranydamageincurred
wheresuchasituationcomestolightafterthecontracthadbeencompleted.
2.Theconsultantshallacceptnocommission,discount,indirectpaymentor
otherpaymentconnectedwiththecontract.
Savewhereexpresslyauthorized bythecontractingauthority,theconsultant
shallnotreceivedirectlyorindirectlyanypayment,gratuityorcommission
onanyarticleorprocessusedwhenperformingthecontract.
Article63
Insurance
Thecontractorshalltakeoutinsurancecoveringhisliabilitywithregard
tosicknessoraccidentatworkofstaffinvolvedinperformance ofthe
contract.
Heshallbeobligedtofurnishproofofregularpaymentofpremiumseach
timeheisrequiredsotodo.
Article64
Ownershipofstudies
Theresultsofthestudycoveredbythecontractshallbelongtothe
contractingauthoritywhomaydisposeofthematwill.
However,theconsultantshallassignfreeofchargetothecontracting
authorityanexclusiverightofuserenablingthelattertoreproduce,
distributeandpublishreportsanddocuments,providedthattheauthor
isexpresslymentioned.

32-
Theconsultant maydisposeoftheresultsofthestudyforhisownrequirements
subjecttotheapprovalofthecontractingauthoritywhichmaynotunreasonably
witheld;theconsultant maypublisharticlesrelatingtothestudywhichhe
hascarriedout.
Whencarryingoutstudiesonbehalfofthirdparties/hemayrefertothisstudy
butshallnot,withouttheconsentofthecontractingauthority,divulgein­
formationobtainedfromsuchauthority.
Article65
Patentsandlicences
Theconsultantshallbearallthecostsarisingfromtheuseforthepurposes
ofthestudyofanypatentorlicence,whetheritis'theholderthereof
ornot.
Theconsultantshallretaintherighttopatentinventionsarisingfromthe
study.However,therighttousesuchapatentintheACPStateandtomeet
theneedsofthecontractingauthorityshallremainwiththelatterasof
rightandfreeofcharge.
Ill-Natureofstudiesandservices
Article66
Definition ofservices
TheSpecialConditionsshalldeterminetheobjectofthecontractand,onthe
basisoftheprogrammereferredtoinArticle22,thetasksentrustedtothe
consultantandanymeansbywhichheshallcarrythemout.
InthisrespecttheSpecialConditionsshalldeterminethenatureandextent
oftheservicesandshallindicatethedegreeofaccuracytobeattainedand
thedifferentstagesorpartsofthestudy.
Theyshallindicatethetypeandcontentofreports,statements,plans,
calculations,measurements,specifications ,estimatesandanyotherdocument
thattheconsultantistodrawuponcompletionofeachstageorpartofthe
studyandoncompletionofthestudyitself.

-33-
Artide67
Thetenderdossier
1.TheSpecialConditions mayconferupontheconsultant,ifnecessary,
thetaskofpreparing atenderdossier.Thisshallcontainallthedo­
cumentsnecessaryforconsultingsuitablecontractors,manufacturers and
suppliersandforpreparingtenderswithaviewtocarryingouttheworks
orprovidingthesuppliescoveredbytheinvitationtotender.
Forthispurposeitshallcontainthefollowing :
-thenoticeofinvitationtotender,
-amodeltender, ,
-aspecimenapplicationfortemporaryadmission,
-theSpécialConditions,
.spécialadministrative conditions
.technicalconditions andannexescontainingallthedocumentsandplans
specifiedintheSpecialConditions,
-theGeneralConditionsorareferencethereto,
~anoutlinepriceschedule (forunitpricecontracts),
-anoutlinebreakdownoftheoverallprice(foroverallpricecontracts),
-anoteofgeneralinformation (foraworkscontract),
-anoteontheapprovedlocaltransportprocedures andtariffs(forsupplies
contracts,ifnecessary).
2.Whereaconsultantisresponsibleforpreparingthetenderdossier,he
shallalsoberesponsibleforreproducingit,andwherehehashisregistered
placeofbusinessinaMemberState,forsellingitinEurope.TheSpecial
Conditions maymakeprovisionforthesaleofthetenderdossierbythe
consultant intheACPStates.
TheSpécialConditions :
-shallspecifythenumberofcopiesoftheinvitationtotenderdossier
whicharetobereproduced;

-34-
-laydown/whereapplicable/theunitpriceofthetenderdossierexclusive
ofdispatchcosts.
Thesaleprice,post-free,tobeshowninthenoticeofinvitationtotender
shallbenotifiedinsufficienttimetotheconsultantbythecontracting
authority.
3.Thesupervisorshallprovidetheconsultantwithalltheinformation
necessaryfordrawinguptheadministrative partofthetenderdossier.
Article68
Technicalassistanceforthesupervisor
1.TheSpecialConditions mayprovidethatthetasksoftheconsultantbe
prolongedaftercompletionofthestudyforthepurposeofaffordingassistance
totheworkssupervisorintheformofadviceduringexecutionoftheworks.
Suchadvicemaybegiveninthefollowingfieldsinparticular :
-discussionswiththeauthoritiessupervisingtheworksatthetechnical
levelandattheleveloforganization oftheworksite;
-adaptationoftheprojecttonewcircumstances arisingduringexecution
oftheworks;
-advicetothecontractor onthechoiceofmaterialsandsuppliesandtheir
use,.
-formulation,ingeneral,oftechnicaldecisionstobetakenbytheworks
supervisorwhenassessingtendersandchoosingcontractors andsuppliers,
andwhenworksarebeingexecuted,accepted,and,whereapplicable,
broughtintoservice.
2,TheSpecialConditionsshalllaydownpracticalrulesgoverningsuch
assistance.Theconsultantshallberequiredtoreplytorequestsfor
opinionsandadvicesubmittedbythesupervisor.Heshallalsobeentitled
toforwardtothesupervisoropinionswhichshouldbeexpressedinorderthat
theworksmaybeproperlycarriedoutunderthebestconditions.

-35-
Article69
Staffandequipment
1.Theconsultantshallassigntothestudiesforwhichheisresponsible
thestaffandequipmentnecessaryfortheirexecutionunderthebestconditions .
InspecificcasestheSpecialConditions mayspecifythetypeofspecialization
andtheminimumleveloftrainingandqualifications ofstafftobeassignedby
theconsultanttothetaskofcarryingoutthestudies.
WherepartofthecontractistobeexecutedinanACPStateotherthanthatin
whichtheregisteredplaceofbusinessoftheconsultantissituated,thelatter
shallkeepthesupervisorinformedofthenameandcapacityofitsagentswho
havebeeninstructedtocarryoutthestudies,andoftheuniformityofthe
equipmentused.
2.Tothisendtheconsultantshall:
(a)forwardtothesupervisor,within15daysofnotification ofthecontract,
thereferencesofitsagentsandthetimetableproposedfortheir
contributions .Thiscommunication shallspecifythedutiesofeach
agentandinparticularshallnominatetheonewhoistoberesponsible for
representing theconsultantintheACPStates;
(b)'informthesupervisorforthwith,duringperformance ofthecontract,of
anychangeinthemembershipoftheteamandofanyalterationtothe
originaltimetable;
(c)informthesupervisorinsufficient'timeofthedatesofarrivaland
departureofeachagent;
(d)forwardtothesupervisor,within15daysofnotification ofthecontract,a
listoftheequipmentwhichheintendstousewhencarryingoutthestudies;
(e)keepthesupervisorinformed,duringperformance ofthecontract,ofthe
equipmentactuallyused.

36-
Thesevariouscommunications andnoticesshallbemadeinwriting.
Article70
Submission andapprovalofreports
Whereacontractisproformedinstages,theexecutionofeachstageshall
besubjecttotheapprovalbythecontractingauthorityofthepreceding
stage.SaveasotherwiseprovidedintheSpecialConditions,eachstage
orpartofthestudyshallgiverisetothepreparation ofareportby
theconsultant .
TheSpecialConditionsshallindicatethepersonsforwhomthereportsand
documentsreferredtoinArticle66areintended.
Itshallalsolaydownthetimelimitswithinwhichtheconsultantshall
forwardsimultaneously tothedifferentpersonsforwhomtheyareintended
thereportsanddocumentswhichithasdrawnup.
Suchtimelimitsshalltakeaccountofdeliveryperiods.Inthecaseof
aggregateperiodsstartingonthesamedate,accountshouldalsobetaken
oftheperiodsspecifiedintheSpecialConditionssetasidebythesuper­
visorforexaminingandapprovingorrejectingreportsanddocumentswhich
havebeensenttohim.
Article71
Approvalofreportsanddocumentsbythecontractingauthority
Theapprovalbythecontractingauthorityofreportsanddocumentsdrawnup
andforwardedbytheconsultantshallcertifythattheycomplywiththe
termsofthecontract.
Thecontractingauthorityshallnotifytheconsultant,withinthetime
limitslaiddownintheSpecialConditions,oftheapprovalwithorwithout
arequestforamendments,ortherejectionofthereportsanddocuments
whichhavebeenforwardedtoit.

-37-
Shouldthecontractingauthoritydelayinmakingsuchnotification,the
consultantshallbeentitled :
-toanextensionoftimeequaltothedurationofthedelay,wherethe
periodsprescribedareaggregateperiodswhichallstartonthesamedate;
-onthebasisofareasonedrequest,tocompensation forthedamagethat
suchdelayhasentailedforhim.
Whereareportordocumentisapprovedbythecontractingauthoritysubject
toamendmentstobemadebytheconsultant,thecontractingauthorityshall
laydownasuitableperiodformakingtheamendmentsrequested.
Thereportordocumentthusfinalizedshallbedeemedtobedefinitively
approvedif,withinfifteendaysofitssubmissiontothecontracting
authority,thelatterhasnotforwardedadditionalremarksorobservations
totheconsultant .
IV-Responsabilityoftheconsultant
Article72
Responsabilityoftheconsultanttowardsthecontracting
authority
1.Theconsultantshallberesponsibleforhisprofessional errorsandin
particularerrorsoromissionsinthechoiceofdocumentation ,theformula­
tionorthepreparation ofdocumentsandplans,andintheaccuracyofmeasu­
rementsandcalculations onthebasisofwhichsuchdocumentsandplans
havebeendrawnup.
2.Theapprovalgivenbythecontractingauthority Gfthevariousstages
ofthestudyasregardsthecomplianceoftheservicesprovidedwiththe
termsofthecontract,shallnotbeabartohisinvokingtheresponsabi Iity
oftheconsultantwhoremainsliableforhisprofessionalerrors.

-38-
3.Intheeventofprofessionalerror,theconsultantshallbearthecost
ofamendmentsorcorrections tobemadetothedocumentsandplansdrawnup
underhisauthority,withoutprejudicetocompensation forthecontracting
authoritybasedonthedamagesuffered.
However,andwithoutprejudicetoArticle94theconsultantshallnotbe
responsibleforerrorsoromissionscontainedindatasuppliedbythe
contractingauthorityorreceivedwiththeagreementofthelatter,saveifhe
couldreasonablyhavedetectedthemoriftheSpecialConditionsexpressly
instructed himtocheckthem.
4.Aftertheworkshavebeenaccepted,theconsultantshallberesponsible
fordefectswhichrenderitunsuitableforitsintendedpurpose^totheextent
thatheisliableforthem,andinaccordancewiththenationallaw.
Article73
Responsibility oftheconsultanttowardsthirdparties
Theconsultantshallberesponsible undercivillawforanydamagecaused
tothirdpartiesasaresultofanywrongfulactattributable tohisstaff
whenperformingthecontract.Inthisrespectheshallbeobligedtotake
outinsurance.
Heshallundertaketobearallthepecuniaryconsequences ofanypenalties
imposedonthecontractingauthoritywhichmayresult.
Thecontractingauthoritymaycallonthe.consultanttoindemnifyhimin
anycircumstances whereitsresponsibility isatissueundertheconditions
referredtoinparagraph 1.
V-Assistanceofthecontractingauthorityand
cooperation withthirdparties
Article74
Informationtobesuppliedbythecontractingauthority
Thecontractingauthorityshallsupplytheconsultantwithallthe
informationatitsdisposalandanydocumentation initspossessionwhich

-39-•
maybeavailableconcerningthesubjectofthecontract.
Article75
Cooperation bythecontractingauthority
Thecontractingauthorityshallprovidetheconsultant,asfaraspossible,
withanyassistancethatthelattermayreasonablyrequestinordertoperform
thecontract.
Itshallfacilitatetheentryandinstallation ofthestaffandequipmentof
theconsultant andshallissuethelatterwithallthepriorauthorizations
necessaryfortheentryandinstallation ofitsstaffduringtheentireperiod
thatthestudiesarecarriedoutintheACPState,andtheentryofall
equipment,materialsandmachinerynecessaryforperformingthecontract.
Similarly,itshallfacilitatethedepartureofthestaffandequipmentof
theconsultant .
Itshallaccreditthestaffoftheconsultanttoallthirdpartiesandissue
themwithanyauthorization necessaryforperformingthecontract,in
particularasregardsaccesstoandmovementwithinprivateproperty.
Article76
Cooperation withthirdparties
Thecontractingauthoritymayproposetotheconsultanttheassistanceof
consultancy oradvisorybureauxandfirms,consultingengineersornational
expertsselectedbymutualagreementandreferredtoinanannextothe
SpecialConditions .
Theconsultantshallundertaketocooperatewithsuchthirdparties.
Theprocedureforsuchcooperation andinparticulartheresponsibilites
arisingfromitshallalsobelaiddownintheSpecialConditions.

40-
VI-Payments
Artide77
Generalprovisions
TheSpecialConditionsshalldeterminetheconditionstowhichpaymentsare
subject.
Article78
Advances
Theconsultant may,iftheSpecialConditionssoprovide,begranted:
-aninitialadvance;
-otheradvances.
WheretheSpecialConditions makeprovisionforthegrantingofadvances,
expressapplicationshallbemadethereforbytheconsultant :
-inthecaseoftheinitialadvance,onnotification ofthecontractand
withoutjustification bytheconsultant;
-inthecaseofotheradvances,undertheconditionslaiddowninthe
SpecialConditions.
Theamountoftheinitialadvancemaynotexceed20%oftheestimated
contractprice.
Thetotalamountoftheotheradvancessimilarlymaynotexceed20%ofthe
estimatedcontractprice.
Article79
Securityforadvances
1.Noadvanceshallbemadebeforetheconsultanthasfurnishedproof
ofthecommitmentofadirectlyliableguarantorfortherecoveryofthe
advance.

2.Anyadvancegrantedmustbefullyguaranteed bythecommitmentofa
directlyliableguarantorapprovedinaccordancewithparagraph3.
3.Thedirectlyliableguarantorshallbeanybodyunderpublicor
privatelaw,established inaMemberStateoranACPState,orwhere
appropriate,inathirdcountryinthecasesprovidedforinArticle56(3)
oftheLomeConvention,whichisabletoprovidesuchaguaranteeoris
empoweredsotodobytheauthorities underwhosecontrolitoperates.
Article80
Reimbursement ofadvances
1.Advancesshallbereimbursed bywayofdeductionfrominstalments owing
totheconsultant .
2.Reimbursement oftheinitialadvanceshallbeginwhentheamountof
sumsdueunderthecontracthasreached20%oftheestimatedcontract
price.Itmustbecompletedwhen80%ofthisamounthasbeenreached.
3.Theprocedureforthereimbursement ofotheradvancesshallbelaid
downintheSpecialConditions.Suchreimbursement mustbecompleted
whentheamountofsumsdueunderthecontracthasreached80%ofthe
estimatedcontractprice.
4.Thedirectlyliableguarantorsshallbereleasedasandwhenthe
advancesarereimbursed.
Article81
Paymentofinstalments andthefinalbalance
Theservicesprovidedwhencarryingoutthevariousstagesorparts
ofthestudyshallentitletheconsultanttopaymentofinstalment
ortopaymentofthefinalbalanceasandwhentheservicesareprovided.

-42-
Forthatpartofthecontractwhichisbasedonoverallandfixedprices
oronunitprices,provisionmaybemadeforthepaymentofinstalments
onlyinrespectofservicesrendered/andinthecaseofthepartofa
contractbasedontherepaymentofcosts,onsubmissionof.theappropriate
supportingdocuments.
Paymentofaninstalmentshallnotexceed80%ofthevalue,undertheterms
ofthecontractoftheservicestowhichitrelates;the20%thusretained
oneachinstalmentshallbepaidasafinalbalance.
Paymentofthefinalbalanceshallbesubjecttoperformance bythe
consultantofal.lhisobligationsrelatingtotheexecutionofallstagesor
partsofthestudyandtotheapprovalbythecontractingauthorityofthe
finalstageorpart'ofthestudy.
Article82
Travelandtransport
1.Travelexpensesofagentsoftheconsultantandtransportcostsoftheir
Luggage,whicharetobereimbursed onsubmissionofsupportingdocuments,
shallbebornebythecontractingauthoritywithinthelimitofthecostof
themostdirectjourneybetweentheregisteredplaceofbusinessofthe
contractorandtheplacewherethecontractistobeperformed,andvice-versa.
Thesameshallapply,whereapplicable,totransportcostsofdocumentation ,
equipmentandmaterials.
2.Airtravelshallbebyeconomyclass.Journeysnecessitating travelby
sea,railorrivershallbemadefirstclass.
3.TheSpecialConditionsshalldeterminetheconditionsin
costsofdocumentation ,equipmentandmaterialsmaybeborne
authority.whichtransport
bythecontracting

-43-
Article83
Otherpayments
1.Paymentoftheremuneration owingtotheconsultantforthereproduction
andsaleofthetenderdossierreferredtoinArticle67shallbemadeina
singleinstalment.
Theamountofsuchremuneration shallbedetermined bymultiplying theunit
pricelaiddownpursuanttoArticle67bythenumberofcopiesofthedossier
actuallyreproduced .
Thisamountshallbereducedbytheamountoftheproceedsreceivedbythe
consultant fromthesaleofthedossiertopurchasers.Itshallbeincreased,
onsubmissionoftheappropriate supportingdocuments,bytheamountofthe
expensesincurredbytheconsultantinforwardingdossierssoldtopurchasers,
orforwardingdossierswhichremainunsoldtothecontractingauthority.
Where,forlackofadequateinformationtheunitpriceoftheinvitationto
tenderdossiercannotbefixedwhenthecontractisbeingdrawnup,the
consultantshallbereimbursed onsubmissionofproofofthecostof
preparation ofthedossier.Insuchacase,thethirdsub-paragraph
aboveshallapply.
2.TheSpecialConditionsshalllaydowntheconditionstowhichpayments
relatingtoallotherservicesentrustedtotheconsultantshallbesubject.
Article84
Revisionofprices
1.TheSpecialConditionsshallstatewhetherthecontractisatfixed
priceswhichmaynotberevisedorwhetherthepricesmayberevised.
2.Wherethecontractpricesmayberevised,thepartofthecontract
basedontherepaymentofcostsshallnotbesubjecttorevision.

-44-
3.Wherethecontractpricesmayberevisedrevisionshalltakeplaceeither
attherequestoftheconsultantorontheinitiativeofthecontracting
authority,inaccordancewiththedetailedrulesforrevisionlaiddowninthe
SpecialConditions ..Suchdetailedrulesmaytakeintoaccountavariationin
thepricesofimportantfactorsaffectingtheestablishment ofthetenderprices.
4.Pricescontainedintheconsultant's-tendershallbedeemedtohavebeen
established onthebasisoftheconditions inforceonthereferencedate.
UnlessotherwisespecifiedintheSpecialConditions,thisdateshallbethat
adoptedbythepartiesasbeingthedateofnegotiation ofthecontractinthe
caseofmutualagreementcontractsorthefirstworkingdayofthemonth
precedingthatinwhichthefinaldateforthereceiptoftendersoccursin
thecaseofcontractsbasedoninvitationtotender.
5.Wherethereisadelayintheprovisionofserviceswhichisattributable
totheconsultant,duringtheperiodintervening betweenthecontractual
dateforthecompletionofthecontractandtheactualdateofcompletion,
anypricerevisionshalloperateonarestrictedbasisandnamelyonthe
basisoftheofficialindicesorpricesinforceduringthefinalmonth
ofthecontractualperiod,subjecttothereservationthatlaterindices
orofficialpricesmaybeappliediftheyareadvantageous tothecontracting
authority.
Article85
Pricerevisionandreimbursement ofadvances
Whereadvanceshavebeengrantedandwhere,pursuanttoArticle80,theyare
reimbursedbydeductionfromsumsduebywayofinstalments orfromthe
finalbalance,theSpecialConditionsshallstatewhetherthepricerevision
clauseappliestotheinstalmentorthefinalbalanceinrespectofservices
rendered,ortothedifferencebetweentheinitialamountofsuchinstalment
orbalanceandtheamountoftheadvancetobededucted.
Article86
Paymentprocédure
Forthepurposeofeachpayment,theconsultantshallsendthecontracting
authorityfourcopiesofawrittenstatementtogetherwiththeappropriate
supportingdocuments.

-45-
Thesupervisorshallcheckthisstatement.
Payementofthesumsowingtotheconsultantshallbemadewithin60days
ofthedateofreceiptofeachstatementbythecontractingauthority,save
wheretheSpecialConditionsprovideforashorterperiod.
Article87
Payementintheeventofattachment
Intheeventofajudgmentorderingattachmentagainsttheconsultant,
andwithoutprejudicetotheperiodlaiddowninArticle86,thecontracting
authorityshallbegranted15calendardays,fromthedaywhenitreceives
notification thattheobstacletopayementhasbeenlifted,toresume
paymentstotheconsultant.
Article88
Interestfordelayinpayment
Iftheperiodlaiddownforpayementhasexpired,althoughthecontract
hasnotgivenrisetoadispute,theconsultantshallqualifyautomatically
andwithoutformalnoticeforinterestcalculatedprorataonthebasis
ofthenumberofcalendarday'sdelayattherediscountrateofthe
issuinginstituteoftheACPState,increasedbyonepercentperannum.
ThissupplementtotherateshallbeincreasedtoA.5%peryearas
fromtheseventy-first dayofdelay.
However,paymentoftheinterestondelayshallbesubjecttothesubmission
bytheconsultant,notlaterthanthesixtiethcalenderfollowingtheday
forpayementofthefinalbalanceofthecontract,ofawrittenrequest
havingtheeffectofastatementofaccount.
Aremissionoftheliquidateddamagesfordelayoccurringafterpayment
ofthefinalbalancemaynotberegardedasconstituting thepaymentof
anewbalanceandshallnotreopentheperiodprovidedforinthepreceding
paragraph. ,

46-
Article89
Paymentforthebenefitofthirdparties
ALLordersforpaymenttothirdpartiesmaybecarriedoutonlyafter
anassignmentofcreditorofacollateralsecurity.
Theassignmentofcreditmustbenotifiedbyregisteredletterwith
acknowledgement ofreceipttotheofficialresponsibleforauthorising
disbursments.Therulesapplicabletotheassignmentofcreditshall
bethoseoftheStateinwhichtheassignmentiseffected.
Theassignmentofcollateralsecuritymustbenotifiedbyregistered
letterwithacknowledgement ofreceipttotheofficialresponsiblefor
payements.
TherulesapplicabletotheassignmentshallbethoseoftheACPState
inwhichthecontractisperformed.
VII-Developments affectingperformance ofthecontract
Article90
Cessationorpostponement ofperformance ofcontract
1.Wherethecontractingauthorityunilaterally ordersthecessation
ofperformanceofthecontract,thelattershallberescindedforthwith.
Theconsultantshallbeentitledtoanindemnityforanyinjurywhich
hemayhavesufferedasaresultofanyrescissionforwhichheisnot
responsible.
2.Wherethecontractingauthorityordersthepostponement ofthecontract
forreasonsnotspecifiedintheSpecialConditions,formorethansix
monthsbeforeoraftercommencement ofperformance,theconsultantshall
beentitledtorescindthecontractandshallbeentitledtoanindemnity
foranyinjurywhichhemayhavesuffered*

-47-
Thesamesnailapplyinthecaseofsuccessivepostponements ,thetotal
durationofwhichexceedssixmonths,evenifperformance ofthecontract
•hasbeenresumedinthemeantime.
Therescissionshallbevalidonlyifitiscommunicated bytheconsultant
byregisteredletterwithintwomonthsofthedateofnotification ofthe
administrative orderleadingtopostponement ofperformance ofthecontract
formorethansixmonths,orwithintwomonthsfollowingtheendofthe
sixthmonthofpostponement,ifsuchorderhasnotfixedthedurationof
postponement .
Iftheconsultantlimitshisactiontoarequestforanindemnity,such
requestmustbesubmittedbyregisteredletternotlaterthan60daysafter
thedefinitiveapprovalofthestudy.
3»Wherethecontractingauthorityordersthepostponement ofperformance
ofthecontractforlessthansixmonths,theconsultantshallbeentitled
toanindemnityforanyinjurysuffered.Hemustsubmithisrequestby
registeredletternotlaterthan60daysafterthedefinitiveapproval
ofthestudy.
Article91
Death
1.Wherethecontractisawardedtoanaturalperson,itshallbeautoma­
ticallyrescindedifthatpersondies.
However,thecontractingauthorityshallexamineanyproposalmadebythe
heirsiftheyhavenotifieditoftheirintentiontocontinuethecontract.
Thedecisionofthecontractingauthorityshallbenotifiedtothose
concernedwithinonemonthofreceiptofsuchproposal.
2.Wherethecontractisawardedtoseveralnaturalpersonsandoneor
moreofthemdie,areportshallbeagreedbetweenthepartiesregarding
theservicesprovidedandthecontractingauthorityshalldecidewhether
torescindorcontinuethecontractinaccordancewiththeundertaking
ofthesurvivorsandoftheheirs,asthecasemaybe.

-48
3.Inthecasesprovidedforinparagraphs 1and2,personsofferingto
continuetoperformthecontractshallnotifythecontractingauthority
thereofbyregisteredletterwithintendaysofthedateofdeath.
Thenatureoftheirliabilityshallbedeterminedinaccordancewiththe
firstparagraphofArticle15,supplemented,whereappropriate,bythe
SpecialConditions.
Continuation ofthecontractshallbesubjecttotherulesrelatingto
thecommitmentofaguarantorwhoshallbedirectlyliableforthe
advanceinaccordance withArticle79.
.Article92
Specificgroundsforrescission
1.WithoutprejudicetothemeasuresprovidedforinArticle98,the
contractingauthoritymayrescindthecontractinthefollowingcases:
-bankruptcyoftheconsultant;
-anysituationinvolvingsuspensionofpayment,otherthanbankruptcy,
established byjudgmentofacourtandresulting,inaccordancewith
hisnationallaw,inthetotalorpartiallossoftheconsultant'sright
toadminister anddisposeofhisproperty;
-anyfinaljudgmentofacourtortribunaloftheACPStatejustifying
therescissionofpubliccontracts,inaccordancewithnationallaw;
-anyotherlegaldisabilityhinderingperformance ofthecontract;
-anyorganizational modificationthatmustbenotifiedtothecontracting
authorityandinvolvingachangeinthelegalpersonality ofthe
consultant,unlesssuchmodificationisrecordedinaridertothe
contract.
2.Thecontractingauthoritymay,withoutwaitingforthedefinitive
settlementofaccounts,andifitissorequested,paytheconsultant
upto80%ofthecreditbalanceshownbytheprovisionalsettlement.
Alternatively,iftheprovisionalsettlementshowsacreditbalancein
favourofthecontractingauthority,thelattermayrequiretheconsultant
toreturn80%oftheamountofsuchbalance.
/.

-49~
Article93
Settlement ofthecontract
Intheeventofrescission,thecontrataccountsshallbesettledonly
onthebasisofservicesrenderedandaccepted.
Inallcasesofrescission ofthecontract,irrespective ofcause,the
consultant mustforthwithreimbursethebalanceofadvancesremaining
tobesettled.
VIII-Claimsandexceptional risks
*
Article94
Claimsbytheconsultant andexceptional risks
1.Theconsultant mayavailhimselfoffactsallegedagainsthiscontracting
partnerandwhichwouldinvolvehimindelayand/orlossinordertoobtain,
whereappropriate,anextensionoftheperiodsofperformance,revisionor
rescissionofthecontractand/oranindemnitybasedontheinjurysuffered.
2.Theconsultantshallnotnormallybeentitledtomakeanyamendments
tothecontractual conditions asaresultofcircumstances inwhichhis
contracting partnerhadnopart.
However,aderogation fromthisprincipleshallbejustified bycircumstances
whichtheconsultant couldnotreasonably foreseewhenthecontractwas
negotiated,thetendersubmittedorthecontractconcluded,onwhichhe
couldnotreasonably avoidandtheconsequences ofwhichhewasunableto
averteventhoughhehadtakenallnecessarystepstothatend.
Wheresuchcircumstances makeitimpossible toperformthecontract,the
consultant shallbeentitledtorescindthecontract.
Wheresuchcircumstances donotmakeitimpossibletoperformthecontract,
theconsultantshallbeentitledtoanextensionoftheperiodofperformance
and/oranindemnitybasesontheinjurysuffered,ortorevisionofthe
contract.

-50-
Theconsultant mayinvokethedefaultofasub-contractor orsupplieronly
insofarasthelatterinvokescircumstances whichtheconsultant could,have
invokedinasimilarsituation.
3.Theconsultantshallberequiredtonotifythecontractingauthority
orthesupervisor,byregisteredletter,ofthefactsandcircumstances
referredtoinparagraphs 1and2assoonasheshouldnormallyhavehad
knowledgethereofandnotlaterthan30daysaftertheiroccurrence.
4.Claimsbythecontractormust,underpenaltyofbeingtime-barred,be
madebyregisteredletterwithinthefollowingperiods:
(a)beforeexpiryofthecontractual timelimits,inordertoobtainan
extensionoftheperiodsofperformance orrescissionofthecontract;
(b)inordertoobtainavariationofthecontractoranindemnity,not
laterthan60daysafterthedefinitiveapprovalofalltheservices.
5.Noclaimmaybesubmittedaftersignatureofthefinalsettlementof
thecontractaccounts,saveinthecaseoferror,omission,falseor
duplicatedentryorwhereArticle95(2)applies.
Article95
Remissionofdamagesfordelay
1.Theconsultantshallbeentitledtoobtainremissionofthedamages
fordelayreferredtoinArticle98:
(a)inwholeorinpart,ifheprovesthatthedelayisduewhollyorin
parttoactsbythecontractingpartnerortothecircumstances
referredtoinArticle94(1)and(2);
(b)partially,ifthecontractingauthorityconsidersthattheamount
ofthedamagesisdisproportionate totheminimalimportanceof
theservicesthusdelayed,provided,however,thattheservices
providedaresuchasmaybeusednormallyandthattheconsultant
hasmadeeveryefforttoprovidehisservicesintheshortestpossible
time.

-51-
2.Theconsultantmust,underpenaltyofbeingtime-barred,submitany
requestfortheremissionofdamagesbyregisteredletterwithin60days
fromthepaymentofthefinalbalance.
IX-Non-performance ofcontractand
sanctions
Article96
Non-performance ofcontractbytheconsultant
Non-performance ofthecontractbytheconsultantoccurs:
«
1.Wheretheservicesarenotprovidedinaccordancewiththetermsofthe
contract;
2.Wheretheconsultantorhisagentsdonotcomplywiththewritten
instructions ofthecontractingauthorityorthesupervisor.
Article97
Establishment ofnon-performance
Non-performance ofthecontractshallbeestablished inanadministrative
ordernotifiedtotheconsultant .
Suchnotification shallconstituteformalnoticetoputanendtothefailure
toperformthecontract.
Within15daysofthedateofsuchnotification,theconsultantshallbe
obligedtosubmitthegroundsofhisdefencetothecontractingauthority
byregisteredletter.Silenceonhispartshallbedeemedtoconstitute
admissionofthefactsestablished .
Thecontractingauthorityshall,withoutdelay,givearulingonthedefence
submittedbytheconsultant andshallinformhimofitsdecisionby
registeredletter.

-52-
Article98
Breachofcontract
Ifnoreasonsforbreachofcontractareacceptedorfurnishedwithinthe
periodlaiddowninArticle97,theconsultant maybesubjecttooneor
moreofthemeasureslaiddowninandgovernedbythefollowingparagraphs
1.Sanctions
<a)Specialdamagesasdefined,intheSpecialConditionsforthebreaches
ofcontractspecifiedinArticle96;;
(b)Liquidateddamagesfordelayforanybreachconsistinginfailureto
providetheservicesanddocumentsprovidedforwithintheperiods
laiddownintheSpecialConditions.Nothwithstanding Article97;
thesaidliquidateddamages,forwhichthedetailedprocedureshall
belaiddownintheSpecialConditions,shallbeduewithoutformal
notice.
2.Measurestobetakenasofright
Thesemeasuresarethefollowing:
(a)outrightrescissionofthecontractwithoutcompensation payable
bytheconsultant;
(b)rescissionofthecontract,decidedagainsttheconsultant,with
compensation payablebytheconsultant;
(c)temporaryorpermanentexclusionfromtheawardofcontracts.
3.Rulesfortheapplication ofmeasurestakenasofright
Anydecisionrelatingtotheapplication ofmeasurestakenasofright
shallbetakenbythecontractingauthorityandnotifiedtotheconsultant
byregisteredletter.

-53-
Article99
Rulesgoverningconcurrence ofsanctionsfornon-performance
ofthecontract
Fortheapplication ofthemeasureslaiddowninArticle98(1)and(2),
thefollowingrulesshallbeapplied:
1.Specialdamagesmaybecombinedwithliquidateddamagesfordelay.
2.Rescissionofthecontractmaybecombinedwithsanctionsandwith
exclusion.Itmayalsobecombinedwithliquidateddamagesfordelay
inrespectoftheperiodpriortothedateofrescission.
Article100
Recoveryofdamages
Recoveryofdamages,,disbursements orexpensesresultingfromthe
application ofthemeasuresprovidedforinArticle98(2)shallbemade
bydeductionfromthesumsduetotheconsultantorbypaymentbythe
consultant toanamedaccount.

TitleII-Contractualprovisionsrelatingto
TechnicalAssistanceContracts
I-Preliminaryprovisions
Article101
Thesupervisor
1.Thesupervisorshallbeappointedbythecontractingauthority.He
shallbethedirectoroftheprojectwhichisthesubjectofthetechnical
assistance scheme.
2.Onadecisionofthecontractingauthority,certainsupervisory
functionsor,inexceptional circumstances ,supervision oftheproject
maybedelegatedtotheconsultant.Suchfunctionsshallbelaid
downintheSpecialConditionsinaccordancewithArticle114.
3.Thesupervisorshallbemadeknowntotheconsultantintheletter
notifyinghimoftheawardofthecontractinaccordancewithArticles26
and50.
Article102
Administrative orders
Theconsultantandhisagentsshallcomplywiththeadministrative orders
notifiedtothembythecontractingauthorityorthesupervisor.
Wherethecontractororhisagentsconsiderthattherequirements of
anadministrative orderexceedtheobligations underthecontract,they
must,onpainofbeingtime-barred,submitwrittennoticethereof,by
registeredletter,tothecontractingauthorityorthesupervisor
within15days.Executionoftheadministrative ordershallnotbe
suspendedonaccountoftheobjectionunlesssoorderedbythecontracting
authorityorthesupervisor.
/

•-55-
Article103
Addressforservicesoftheconsultant
Assoonasrnsagentsaremstalled >theconsultantshallnotifythe
contractingauthorityoftheaddressforserviceofhisrepresentative
wherealladministrative ordersmaybesent.
Article104
Assignments andsub-contracts
1.Anassignmentshallbeanagreementbywhichtheconsultanttransfers
hiscontracttoathirdparty.
Asub-contract shallbeanagreementbywhichtheconsultantentrusts
performance ofpartofhiscontracttoathirdparty.
2.Theconsultant maynotassignorsub-contract thecontractwithoutthe
expressauthorization ofthecontractingauthority.
Saveinexceptional circumstances justifiedonthegroundofthespecial
technicalnatureofthetechnicalassistanceproject,assigneesor
sub-contractors mustmeettheconditions setoutinArticle5.
3.Inallcasesofsub-contracts thecontractingauthorityacknowledges
nolegalconnectionwiththesub-contractors .Thelattercannotclaimfrom
thecontractingauthoritypaymentforserviceswhichtheyhaveprovided,
saveasotherwiseprovidedintheSpecialConditions.
4.If,withoutauthorization sotodo,theconsultanthasassignedhis
contractorawardedasub-contract,thecontractingauthoritymay,
withoutgivingformalnoticethereof,declarethatthecontractisforthwith
rescinded.

56
Article105
Commencement anddurationofthecontract
1.•Commencement ofthecontract
Thecontractshallcommenceonthedateonwhichthefirstagentofthe
consultantisestablished intheACPState.
Suchestablishment maynotprecedethedateoftheordertocommencethe
services/saveasotherwiseprovidedintheSpecialConditions.
WhereprovisionismadeforservicestobeprovidedoutsidetheACPState
priortotheestablishment oftheagentsoftheconsultantintheACPState,
thecontractshallcommence,insofarassuchservicesareconcerned,on
theactualdateoftheirperformance,whichshallnotprecedethedatefixed
bytheSpecialConditionsor,failingthat,thedatefixedbyadministrative
orderofthecontractingauthority.
2.Durationofthecontract'
TheSpecialConditionsshalllaydownthedurationofthecontract.
Inthecaseoftechnicalcooperationprojectscoveringanumberofyears,
theSpecialConditions maymakeprovisionforseveralcontractualperiods
andshallspecifytheirduration.
Insuchcase:
/

-57-
-thepartiesshallbeboundonlyforthefirstcontractualperiod;
-savewhereoneofthepartieswishestoterminatethecontractonthe
expiryofthecontractual period,thecontractshallberenewedbymeans
ofsuccessiveriderstothecontractspecifyingthemeasurestobetaken
byandtheremuneration oftheconsultantforthenewcontractualperiod;
-pendingapprovalandnotification oftheridersprovidedforintheprevious
subparagraph,theconsultantshallcontinuetoberemunerated onthebasisof
theconditionslaiddownforthepreviouscontractual period.Uponnotifi­
cationofsuchrider,thenecessaryadjustmentsshallbemade;
-anintentionnottorenewthecontractforafurthercontractual period
mustbenotifiedtotheotherpartynotlaterthanthreemonthspriorto
theexpiryofthecurrentcontractualperiodbythepartywhotakesthe
initiative nottorenew.
II-Generalobligations
Article106
Conductoftheoperation
Theconsultantshallcarryoutthetasksentrustedtohiminaccordancewith
thebestprofessional practicesandincompliancewiththeprovisionsof
theseGeneralConditions andtheinstructions ofthecontractingauthority
andthesupervisor.Heshallpaythemostseriousattentiontothe
technical,economichumanandmanagementaspectsinvolvedinpursuingthe
objectives whichhavebeensetforhim.
Article107
Compliancewithlawsandregulations
Theconsultantshallcomplywiththelawsandregulations inforceinthe
ACPState.
Article108
Codeofconduct
Theconsultantshallatalltimesactloyallyandimpartially inaccordance
withtherulesofthecodeofconductofhisprofession .

Forthedurationofthecontract,theconsultantandhisagentsshallrefrain
frominvolvementinanypoliticalorreligiousmatterintheACPState.
Duringperformanceofthecontract,theconsultantundertakesnottorecruit •
staffemployedinthepublicserviceoftheACPState,or,inthecaseof
anystaffwhohaveresigned,nottorecruitthemwithoutthepriorapproval
ofthecontractingauthority.
Article109
Professional secrecy
Theconsultantandhisstaffshallbeobligedtomaintainprofessional secrecy
fortheentiredurationofthecontractandaftercompletionthereof,as
regardsinformation anddocumentsobtainedorbroughttotheirattention
duringtheperformance ofthecontract.Theymaynot,withouttheprior
authorization ofthecontractingauthority,communicatetothirdparties
thecontentofsuchinformation anddocuments.
Article110
Obligationofindependence
1.Theconsultantshallmaintaincompleteindependence ofactionasregards
contractorsforworks,suppliesorservicestobeprovidedinthecontext
ofexecutionoftheprojectformingpartofthetechnicalassistance
projectentrustedtohiminconnexionwithsuchexecution.
Heshallacceptfromsuchcontractors nobenefitwhatsoever andshallrefrain
fromanyrelationswiththemwhichwouldbesuchastocompromisehisinde­
pendenceorthatofhisagents.
2.Theconsultantshallacceptnocommission,discount,indirectpayment
orotherpaymentconnectedwiththecontract.
Savewhereexpresslyauthorizedbythecontractingauthority,theconsultant
shallnotreceivedirect^orindirectlyanypayment,gratuityorcommission
onanarticleorprocessusedwhenperformingthecontract.

-59-
Article111
Insurance
Within15daysfollowingnotification oftheawardofthecontract ,,thecon­
sultantshallbeobligedtotakeoutinsurance,totakeeffectfromtheactual
commencement oftheservicesattheplaceofworkandtoremaininforce
throughout theperiodofperformance ofthecontract,coveringhisliability
withregardtosicknessoraccidentsatworkofhisagents.
Heshallbeobligedtofurnishproofofregularpaymentofpremiumseachtime
heisrequiredsotodo.
Theconsultantshall,ifnecessary,takeoutinfavourofstaffwhoperform
thecontractattheplaceofworkinsurancecoveringforcemajeureinvolving,
inparticular,thelossofequipmentorpersonaleffects.
Article112
Worktimetable
Thedaysandhoursofworkshallbefixedonthebasisofthelaws,regula­
tionsandcustomsoftheACPStateandtherequirements oftheservice.
Article113
Leaveentitlment
1.Expatriate agentsoftheconsultantshallbeentitledtoleavecalculated
onthebasisofsixdayspermonthofserviceintheACPState.Thedates
ofdepartureonleaveshallbedetermined bythecontractingauthorityor
thesupervisor inrelationtotherequirements oftheserviceandshall
entailperiodsofserviceofnotlessthansixconsecutive monthsinthe
ACPStateforanexpatriate agent.
2.Staffrecruitedlocallyshallbeentitledtoleavedetermined c~the
basisofthenationallawoftheACPState.

III-Natureofservices
Article114
Performance ofhistasksbytheconsultant
1.Saveintheexceptional eventofthesupervision oftheworkbeingdele­
gatedtotheconsultantandwithoutprejudicetospecialtypesofdelegation
specifiedintheSpecialConditions,theconsultantshallcarryouttheduties
entrustedtohimundertheauthorityofthesupervisor.
Proposalsmadebytheconsultantwithintheframeworkofhistasksmust
ι
besubmittedtothesupervisor whoshallbevestedwithadecision-making
power.
2.Inordertocarryouthistasks,theconsultant :
-shallprovidethenecessarystaffandequipmentinaccordancewith
Article116;
-shallprovidehisagents,fortheentiredurationofthecontract,with
technicalassistance.Inparticular,heshallobtainforthemathisown
expenseanygeneralandtechnicaldocumentswhichtheymayneedforper­
formingthecontract.
3.Theconsultantshallreportontheprogressofhistaskstothecontracting
authorityorthesupervisorbyforwardingthedifferentreportsanddocuments
referredtoinArticle119.
Article115
Definition ofservices
TheSpecialConditionsshalldetermineonthebasisoftheprogrammereferred
toinArticle22thetasksandthenatureoftheservicesentrustedtothe
consultant.
TheconsultantshallprovidetheservicesspecifiedintheSpecialConditions
inaccordancewiththefollowingoutlineprovisions :

-61-
(a)heshallcarryoutthetasksinvolvingformulation andadministration
oftheprogrammeofprojectstobeimplemented ;
(b)heshallprovideallinformation orparticulars concerningtheimple­
mentationoftheproject,ordirectlyrelatedtosuchimplementation ,
savewhererecoursetotheauthorofthestudiesorprogrammeis
essentiaI;
Cc)heshallmakeanycorrections,improvements oradjustmentstostudies
andimplementation programmes-irrespective ofwhetherheisauthor-
which,withoutalteringthecontentornatureoftheproject,prove
necessaryforitsimplementation . s
Article116
Staffandequipment
1.Theconsultantshallseektheapprovalofthecontractingauthorityasto
thechoiceofagentstobeplacedatitsdisposal.Theleveloftraining
andthequalifications requiredshallbesetoutintheSpecialConditions.
Awrittenapplicationtogetherwiththereferences andcurriculumvitaeof
eachagentshallbeforwardedwithintheperiodoftimethatismost
compatiblewiththeproperprovisionoftheservicesprovidedforinthe
contract.Itshallspecifywhichagentshallberesponsible forrepresen­
tingtheconsultantintheACPStateduringtheperformance ofthe
contract.Thecontractingauthorityshallnotifyitsapprovalorrefusal
withinaperiodofnotmorethanonemonth.
Agentsapprovedbythecontractingauthorityshallbeinstalledonthe
dateorwithintheperiodoftimelaiddownintheSpecialConditionsor,
failingthis,onthedateorwithintheperiodsnotifiedtotheconsultant
bythecontractingauthority.
Theconsultantshallinformthecontractingauthorityofthedatesof
arrivalofhisagents.
SaveasotherwiseprovidedintheSpecialConditions,theagentso*the
consultantshallresideclosetotheirplaceofwork.

2.Theconsultantshalladoptallmeasuresnecessarytoprovideandcontinue
toprovidehisagentswiththeplantandequipmentrequiredtoenablethem
tocarryouttheirtasksinthemosteffectivecircumstances possible.
Vehiclesmaynotbearanyexternalreferenceshowingthenameofthe
consultant.
Article117
Replacement ofagentsplacedatthedisposal
ofthecontractingauthority
1.If,forpersonalreasons,theconsultantwishestoreplaceoneofhis
agentsplacedatthedisposalofthecontractingauthority,hemaydo
soonlywiththeprioragreementofthecontractingauthority.
2.If,onaccountofsicknessoraccident,anagentplacedatthedisposalof
thecontractingauthorityisunabletocontinuetoservices,theconsultant
mustreplacehim.
3.Inthetwocasesreferredtoinparagraphs 1and2aboveandinthecase
referredtoinArticle120(2),thereplacement expensesshallbeborne
bytheconsultant.Theyshallincludethecostofthereturnjourneyof
thereplacingagentandhisfamilyand,ifnecessary,theexpensesarising
fromtheneedtomaintainsimultaneously attheplaceofworktheagent
tobereplacedandhisreplacement.
4.Inallcasesofreplacement,theapprovalandinstallation ofthenew
.agentshalloccurundertheconditionslaiddowninArticle116.
Article118
Trainees
Attherequestofthecontractingauthority,theagentoftheconst:'tant
shallgiveanundertakingtoprovidetrainingforthedurationofthe
contractfortraineespossessing abasicleveloftrainingcompatiblewith
effectiveparticipation inthetasksprovidedforinthecontract.

-63-
Thenumberoftraineesmaynotexceedthenumberofagentsplacedatthe
disposalofthecontractingauthoritybytheconsultant.
Thetrainingofsuchtraineesbytheagentsoftheconsultantshallnotconfer
onthemthestatusofagentsoftheconsultant.
Remuneration fortrainees,theirtravalexpenses,thecostofaccommodation and
allotherexpensesincurredbythemshallbebornebythecontractingauthority.
Theconsultant maynotinvokesuchtasksinordertorequestadditional remu­
nerationonanygroundswhatsoever.
Therepresentative oftheconsultantshallreportatquarterlyintervalstothe
contractingauthorityontheconditionsinwhichtraineesarebeingtrained.At
theendofthecontractheshalldrawupareportontheresultsofthetraining
oftraineesandanassessmentofthequalifications obtainedbythemwitha
viewtotheirfutureemployment.
TheprocedureforpresentingsuchreportsshallbelaiddownintheSpecial
Conditions.
Article119
Informationforthecontractingauthority
Therepresentative oftheconsultantintheACPStateshallreporttothe
contractingauthorityontheactivitiesoftheconsultant andtheprogress
oftheprojectinperiodicreportssubmittedatintervalslaiddowninthe
SpecialConditionsandinspecialreportsonimplementation difficulties or
technicallacuna^.
Ontermination oftheservicesheshalldrawupaconfidential generalreport
andafinancialanalysisoftheproject.
Thefinalreportshallalsocontainacriticalstudyofthemajort:?blems
arisingduringtheimplementation oftheproject.
TheSpecialConditionsshalldeterminethenumberofcopiesoftheabove-
mentionedreporttobesubmittedtothecontractingauthority.

-63
Thefinalreportprovidedforabove
authoritynotLaterthantwomonths
servicesbytheconsultant.a
shallbeforwardedtothecontracting
aftertheendoftheprovisionof
\

-64
IV-Responsibility oftheconsultant
Article120
Responsibility oftheconsultanttowardsthecontractingauthority
1.Theconsultantshallberesponsibleforprofessional errorsandinparti­
cularerrorsinhistasksofconception andadministration ,alwayswithinthe
limitsoftheobligations containedintheSpecialConditions,havingregard
especiallytothetasksdelegatedtohimbythecontractingauthorityand/or
thesupervisor.
2.Theconsultantshallberesponsibleforthecompetenceofagentswhomhe
placesatthedisposalofthecontractingauthority.Hemustaccordingly
replace,inthesecircumstances whicharelaiddowninArticle117,any
agentwhoprovesunqualifiedtotakeupthetasksentrustedtohim.
3.Theconsultantshallbearthecostofamendments orcorrections tobemade
todocumentspreparedunderhisauthority,withoutprejudicetoindemnification
ofthecontractingauthoritybasesonthedamagesuffered.
However,andwithoutprejudicetoArticle142,theconsultantshallnotbe
responsibleforerrorsoromissionscontainedindatasuppliedbythe
contractingauthorityorreceivedwiththeagreementofthelatter,saveif
hecouldreasonablyhavedetectedthemoriftheSpecialConditionsexpressly
instructed himtocheckthem.
Article121
Responsibility oftheconsultanttowardsthirdparties
1.Theconsultantshallberesponsible undercivillawforanydamagecaused
tothirdpartiesasaresultofanywrongfulactattributable tohisagents
whenreformingthecontract.Inthisrespectheshallbeobligedtotake
outinsurance.
2.Heshallundertaketobearallthepecuniaryconsequences ofan-nalties
imposedonthecontractingauthoritywhichmayresulttherefrom.
3.Thecontractingauthoritymaycallontheconsultanttoindemnifyhimin

64a
circumstances whereitsresponsibility isatissueundertheconditions
referredtoinparagraph 1.

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V-Obligations andassistanceofthecontractingauthority,
cooperation withthirdparties
Article122
Supervision ofworks
Saveintheexceptional eventwherethesupervision oftheworkisdelegated
totheconsultant,itshallbetheresponsibility ofthedirectorofthe
project,thesupervisor,toissuetotheconsultant andhisagents,after
consultation withthem,generalandspecialdirectivescoveringthetasks
entrustedtothem.
Wheresuchdirectivesmustbedrawnupformally,theyshallbeissuedby
administrative order.
Article123
Informationtobesuppliedbythecontractingauthority
Thecontractingauthorityshallsupplytheconsultantwithalltheinformation
atitsdisposalandanydocumentation initspossession whichmaybeavailable
onthesubjectofthecontract.
Article124
Cooperation bythecontractingauthority
Thecontractingauthorityshallprovidetheconsultant,asfaraspossible,
withanyassistancethatthelattermayreasonablyrequestinorderto
performthecontract.
Itshallfacilitatetheentryandinstallation ofagentsandtheirfamily
andtheequipmentoftheconsultant andshallissuethelatterwithall
thepriorauthorizations necessaryfortheentryofhisagentsandihoir
installation fortheentiredurationofthecontractirtheACPState,
andtheentryofallequipment,materialsandmachinerynecessaryfir-
performingthecontract.Similarly,itshallfacilitatethedeparts .»
oftheagentsandequipmentoftheconsultant.

66"
Itshallaccredittheagentsoftheconsultanttoallthirdparties
andissuethemwithanyauthorization necessaryforperformingthe
contract,inparticularasregardsaccesstoandmovementwithinprivate
property.
Article125
Liabilityfortravelexpenses
Theconditionsgoverningtheliabilityofthecontractingauthorityfor
thetravelexpensesandbaggagetransportcostsofagentsshallbelaid
downinanannextotheseGeneralConditions.
Article126
Cooperation withthirdparties •
Thecontractingauthoritymayproposetotheconsultanttheassistance
ofconsultancyoradvisorybureauxandfirms,consultingengineersor
nationalexpertsselectedbymutualagreementandreferredtoinan
annextotheSpecialConditions.
Theconsultantshallundertaketocooperatewithsuchthirdparties.
Theprocedureforsuchcooperation andinparticulartheresponsibilities
arisingfromitshallalsobelaiddownintheSpecialConditions.

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VI-Payments
Artide127
Generalprovisions
TheSpecialConditionsshalldeterminetheconditionstowhichpaymentsare
subject.
Article128
Advances
TheSpecialConditions mayprovideforthegrantingofanadvance,the
amountofwhichmaynotexceed20%oftheestimatedcontractprice.
Advancesmustbeexpresslyrequestedbytheconsultant.
Article129
Securityforadvances
•
1.Noadvancemaybepaidbeforetheconsultanthasfurnishedproofof
thecommitmentofadirectlyliableguarantorfortherecoveryofthe
advance.
2.Anyadvancegrantedmustbefullyguaranteed bythecommitmentofa
directlyliableguarantorapprovedinaccordancewithparagraph3.
./.

68-
3.Thedirectlyliableguarantorshallbeanybodyunderpubliclaxor
privatelaw,established inaMemberStateoranACPStateor,where
appropriate,inathirdcountryinthecasesprovidedforinArticle56(3)
oftheLomeConvention,whichisabletoprovidesuchaguaranteeoris
empoweredsotodobytheauthorities underwhosecontrolitoperates.
Article130
, Reimbursement ofadvances
Theadvanceshallbereimbursed bywayofdeductionfrominstalments
owingtotheconsultant.
Reimbursement ofadvancesshallbeginwhentheamountofsumsdueunder
thecontracthasreached20%oftheestimatedcontractprice.Itmust
becompleted when80%ofthisamounthasbeenreached.
Thedirectlyliableguarantorshallbereleasedasandwhentheadvance
isreimbursed .
Article131
Paymentofinstalments andthefinalbalance
Theservicesprovidedwhenperforming thecontractshallentitlethe
consultanttothepaymentofinstalments ortothepayementofthefinal
balanceasandwhentheservicesareprovided.
Remuneration forpartsofamonthshallbebasedonadailyrateofone
thiertiethoftheappropriate monthlyunitprice.

-69-
Abatementsforanyincompleteprovisionofservicesshallbemadeonthe
basisofthepriceslaiddowninthecontractinrespectofthepartof
theserviceswhichwerenotprivided.
Thepaymentofthefinalbalanceshallbesubjecttothesubmissionofthe
finalreportprovidedforinArticle119.
Article132
Revisionofprices
1.TheSpecialConditionsshallstatewhetherthecontractisatfixed
priceswhichmaynotberevisedorwhetherthepricesmayberevised.
2.Wherethecontractpricesmayberevised,revisionshalltakeplace
eitherattherequestoftheconsultant orontheinitiative ofthe
contracting authority,inaccordancewiththedetailedrulesforrevision
laiddownintheSpecialConditions .Suchdetailedrulesmaytakeinto
accountavariationinthepricesofimportantfactorsaffectingthe
establishment ofthetenderprices.
4.Pricescontained intheconsultant'stendershallbedeemedtohave
beenestablished onthebasisoftheconditions inforceonthereference
date.UnlessotherwisespecifiedintheSpecialConditions,thisdate
shallbethatadoptedbythepartiesasbeingthedateofnegotiation
ofthecontractinthecaseofmutualagreementcontractsorthefirst
workingdayofthemonthprecedingthatinwhichthefinaldateforthe
receiptoftendersoccurs,inthecaseofcontractsbasedonaninvitation
totender.
5.Wherethereisadelayintheprovisionofserviceswhichisattri­
butabletotheconsultant,duringtheperiodinte-veningbetweenthe
contractual dateforthecompletion ofthecontractandtheactual
dateofcompletion,anypricerevisionshalloperateonarestricted
basisandnamelyonthebasisoftheofficialindicesorpricesin
forceduringthefinalmonthofthecontractual perior,subjecttothe
reservation thatlaterindicesorofficialpricesmaybeappliedif
theyareadvantageous tothecontracting authority.
/.

-70
Article133
Pricerevisionandreimbursement ofadvances
Whereadvanceshavebeengrantedandwhere/pursuanttoArticle130/
theyarereimbursedbywayofdeductionfromsumsduebywayofinstalments
orfromthefinalbalance,theSpecialConditionsshallstatewhetherthe
pricerevisionclauseappliestotheinstalmentorthefinalbalancein
respectofservicesrendered/ortothedifferencebetweentheinitial
amountofsuchinstalmentorbalanceandtheamountoftheadvanceto
bededucted.
r
Article134
Paymentprocédure
Forthepurposeofeachpayment/theconsultantshallsendthecontracting
authorityfourcopiesofawrittenstatementtogetherwiththeappropriate
supportingdocuments.
Thecontractingauthorityshallcheckthisstatement.
Paymentofthesumsowingtotheconsultantshallbemadewithin60days
ofthedateofreceiptofeachstatementbythecontractingauthority/save
wheretheSpecialConditionsprovideforashorterperiod.
Article135
Paymentintheeventofattachment
Intheeventofajudgmentorderingattachmentagainsttheconsultant,
andwithoutprejudicetotheperiodlaiddowninArticle134/the
contractingauthorityshallbegranted15calendardaysfromtheday
whenitrecivesnotificationthattheobstacletopayementhasbeen
lifted/toresumepaymentstotheconsultant.

-71-
Article136
Interestfordelayinpayments
Iftheperiodlaiddownforpaymenthasexpired,althoughthecontract
hasnotgivenrisetoadispute,theconsultantshallqualifyautomatically
andwithoutformalnoticeforinterestcalculatedprorataonthebasisof
thenumberofcalendardays'delayattherediscountrateoftheissuing
instituteoftheACPState,increasedbyonepercentperannum.
Thissupplementtotherateshallbeincreasedto4.5%peryearasfrom
theseventy-first dayofdelay.
However,paymentoftheinterestondelayshallbesubjecttothe
submissionbytheconsultant,notlaterthanthesixtiethdayfollowing
thedayforpaymentofthefinalbalanceofthecontract,ofawritten
requesthavingtheeffectofastatementofaccount.Aremissionof
theliquidateddamagesfordelayoccurringafterpaymentofthefinal
balancemaynotberegardedasconstituting thepaymentofanewbalance
andshallnotreopentheperiodprovidedforintheprecedingparagraph.
Article137
Paymentforthebenefitofthirdparties
Allordersforpaymenttothirdpartiesmaybecarriedoutonlyafteran
assignmentofcreditorofacolateralsecurity.
Theassignmentofcreditmustbenotifiedbyregisteredletterwith
acknowledgement ofreceipttotheofficialresponsibleforauthorizing
disbursements .Therulesapplicabletotheassignmentofcreditshall
bethoseoftheStateinwhichtheassignmentiseffected.
Theassignmentofcolateralsecuritymustbenotifiedbyregisteredletter
withacknowledgement ofreceipttotheofficialresponsibleforpayments.
TherulesapplicabletotheassignmentshallbethoseoftheACPState
ini/whichthecontractisperformed.

VII-Developments affectingperformance ofthecontract
Article138
Cessationorpostponement ofperformance ofcontract
1.Wherethecontractingauthorityunilaterally ordersthecessation
ofperformance ofthecontract/thelattershallberescindedforthwith.
Theconsultantshallbeentitledtoanindemnityforanyinjurywhichhe
mayhavesufferedasaresultofsuchrescissionforwhichheisnot
responsible .
2.Wherethecontractingauthorityordersthepostponement ofthecontract
forreasonsnotspecifiedintheSpecialConditions,formorethansixmonths
beforeoraftercommencement ofperformance,theconsultantshallbeentitled
torescindthecontractandshallbeentitledtoanindemnityforanyinjury
whichhemayhavesuffered.
Thesameshallapplyinthecaseofsuccessivepostponements ,thetotal
durationofwhichexceedssixmonths,evenifperformance ofthecontract
hasbeeresumedinthemeantime.
Therescissionshallbevalidonlyifitiscommunicated bytheconsultant
byregisteredletterwithintwomonthsofthedateofnotification ofthe
administrative orderleadingtopostponement ofperformance ofthecontract
formorethansixmonths,orwithintwomonthsfollowingtheendofthe
sixthmonthofpostponement,ifsuchorderhasnotfixedthedurationof
postponement .
Iftheconsultantlimitshisactiontoarequestforanindemnity,such
requestmustbesubmittedbyregisteredletternotlaterthan60days
aftertheendoftheprovisionofservices.
3.Wherethecontractingauthorityordersthepostponement ofperformance
ofthecontractforlessthansixmonths,theconsultantshallbeentitled
toanindemnityforanyinjurysuffered.Hemustsubmithis"request
byregisteredletternotlaterthan60daysaftertheterminationof
services.

73-
Article139
Death
1.Wherethecontractisawardedtoanaturalperson,itshallbe
automatically rescindedifthatpersondies.
However,thecontractingauthorityshallexamineanyproposalmadebythe
heirsiftheyhavenotifieditoftheirintentiontocontinuethecontract.
Thedecisionofthecontractingauthorityshallbenotifiedtothose
concernedwithinonemonthofreceiptofsuchproposal.
2.Wherethecontractisawardedtoseveralnaturalpersonsandoneor
moreofthemdie,areportshallbeagreedbetweenthepartiesregarding
theservicesprovidedandthecontractingauthorityshalldecidewhether
torescindorcontinuethecontractinaccordancewiththeundertaking
ofthesurvivorsandoftheheirs,asthecasemaybe.
3.Inthecasesprovidedforinparagraphs 1and2,personsofferingto
continuetoperformthecontractshallnotifythecontractingauthority
thereofbyregisteredletterwithintendaysofthedateofdeath.
Continuation ofthecontractshallbesubjecttotherulesrelatingto
thecommitmentofaguarantorwhoshallbedirectlyliablefortheadvance
inaccordance withArticle129.
Article140
Specificgroundsforrescission
1.WithoutprejudicetothemeasuresprovidedforinArticle146,the
contractingauthoritymayrescindthecontractinthefollowingcases:
-thebankruptcyoftheconsultant;
-anysituationinvolvingsuspensionofpayment,otherthanbankruptcy,
established byjudgmentofacourtandresulting,inaccordancewith
hisnationallaw.

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-inthetotalorpartiallossoftheconsultant'srighttoadminister
anddisposeofhisproperty;
-anyfinaljudgmentofacourtortribunaloftheACPStatejustifying
therescissionofpubliccontracts,inaccordancewithnationallaw;
-anyotherlegaldisabilityhinderingperformance ofthecontract;
-anyorganizational modification thatmustbenotifiedtothecontracting
authorityandinvolvingachangeinthelegalpersonality ofthe
consultant,unlesssuchmodification isrecordedinaridertothecontract.
2.Thecontractingauthoritymay,withoutwaitingforthedefinitive
settlementofaccount,andifitissorequested,paytheconsultant up
to80%ofthecreditbalanceshownbytheprovisionalsettlement.
Alternatively ,iftheprovisional settlement showsacreditbalancein
favourofthecontractingauthority,thelattermayrequiretheconsultant
toreturn80%oftheamountofsuchbalance.
Article141
Settlement ofthecontractaccounts
Intheeventofrescission,thecontractaccountsshallbesettledonly
onthebasisoftheservicesrenderedandaccepted.
Inallcasesofrescissionofthecontract,irrespective ofcause,the
advancesaccountshallbeimmediatelysettled.

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VIII-Claimsandexceptional circumstances
Article142
Claimsbytheconsultant andexceptionalrisks
1.Theconsultant mayavailhimselfoffactsallegedagainsthiscontracting
partnerandwhichwouldinvolvehimindelayand/orlossinordertoobtain,
whereappropriate,anextensionoftheperiodsofperformance,revisionor
rescissionofthecontractand/oranindemnitybasedoninjurysuffered.
2.Theconsultantshallnotnormallybeentitledtomakeanyamendments
tothecontractual conditions asaresultofcircumstances inwhichhis
contractingpartnerhadnopart.
However,aderogation fromthisprincipleshallbejustifiedbycircumstances
whichtheconsultantcouldnotreasonablyforeseewhenthecontractwas
negotiated,thetendersubmittedorthecontractconcluded,orwhichhecould
notreasonablyavoidandtheconsequences ofwhichhewasunabletoaverteventhough
hehadtakenallnecessarystepstothatend.
Wheresuchcircumstances makeitimpossibletoperformthecontract,the
consultantshallbeentitledtorescindthecontract.
Wheresuchcircumstances donotmakeitimpossibletoperformthecontract,
theconsultantshallbeentitledtoanextensionoftheperiodofperformance
and/oranindemnitybasedontheinjurysuffered,ortorevisionofthecontract.
Theconsultant mayinvokethedefaultofasub-contractor orsupplieronly
insofarasthelatterinvokescircumstances whichtheconsultant could
haveinvokedinapsimilarsituation.
;3.Theconsultantshallberequiredtonotifythecontractingauthorityor
thesupervisor,byregisteredletter,ofthefactsandcircumstances
referredtoinparagraphs 1and2assoonashewouldnormallyhavehad
knowledgethereofandnotlaterthan30daysaftertheiroccurrence.

-76
4.Claimsbytheconsultantmust,underpenaltyofbeingtime-barred,
bemadebyregisteredletterwithinthefollowingperiods:
(a)beforeexpiryofthecontractualtimelimits,inordertoobtain
anextensionoftheperiodsofperformanceorrescissionofthe
contract;
(b)inordertoobtainavariationofthecontractoranindemnity,not
laterthan60daysaftertheapprovalofhisfinalreport.
5.Noclaimmaybesubmittedafterthefinalsettlementofthecontract
accounts,saveinthecaseoferror,omission,falseorduplicatedentry.
Article143
Remissionofdamagesfordelay
1.Theconsultantshallbeentitledtoobtainremissionofthedamages
fordelayreferredtoinArticle146:
(a)inwholeorinpart,ifheprovesthatthedelayisduewhollyorin
parttoactsbythecontractingpartnerortothecircumstances referred
toinArticle142(1)and(2);
(b)partially,ifthecontractingauthorityconsidersthattheamount
ofthedamages'isdisproportionate totheminimalimportanceofthe
servicesthusdelayed,provided,however,thattheservicesprovided
aresuchasmaybeusednormallyandthattheconsultanthasmadeevery
efforttoprovidehisservicesintheshortestpossibletime.
2.Theconsultantmust,underpenaltyofbeingtime-barred,submitany
requestfortheremissionofdamagesbyregisteredletterwithinsixtydays
fromthepaymentofthefinalbalance.

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IX-Non-performance ofcontractsandsanctions
Article144
Non-performance ofcontractbytheconsultant
Non-performance ofthecontractbytheconsultantoccurs:
1.Wheretheservicesarenotprovidedinaccordancewiththetermsof
thecontract;
2.Wheretheconsultant 'orhisagentsdonotcomplywiththewritten
instructions ofthecontractingauthorityorthesupervisor.
Article145
Establishment ofnon-performance
Non-performance ofthecontractshallbeestablished inanadministrative
ordernotifiedtotheconsultant .
Suchnotification shallconstituteformalnoticetoputanendtothefailure
toperformthecontract.
Within15daysofthedateofsuchnotification,theconsultantshallbe
obligedtosubmitthegroundsofhisdefencetothecontractingauthority
byregisteredletter.SilenceonhispartshalIbedeemedtoconstitute
admissiontothefactsestablished .
Thecontractingauthorityshallwithoutdelaygivearulingonthedefence
submittedbytheconsultantandshallinformhimofitsdecisionby
registeredletter.
Article146
Breachofcontract
Ifnoreasonsforbreachofcontractareacceptedorfurnishedwithinthe
periodlaiddowninArticle145,theconsultantshallbesubjecttoone
ormoreofthemeasureslaiddowninandgovernedbythefollowingparagraphs

78
1.Sanctions
(a)SpecialdamagesasdefinedintheSpecialConditionsforthebreaches
ofcontractreferredtoinArticle144.
(b)Liquidateddamagesfordelayforanybreachconsistinginfailure
toprovidetheservicesanddocumentsspecifiedwithintheperiods
laiddownintheSpecialConditions.Notwithstanding Article145,
thesaidliquidateddamages,forwhichthedetailedprocedureshall
belaiddowninthe'SpecialConditions,shallbeduewithoutformal
notice.
2.Measurestobetakenasofright
Thesemeasuresarethefollowing:
(a)outrightrescissionofthecontractwithoutcompensation payableby
theconsultant;
(b)rescissionofthecontract,decidedagainsttheconsultant,with
compensation payablebytheconsultant;
<c)temporaryorpermanentexclusionfromtheawardofcontracts.
3.Rulesfortheapplicationofmeasurestakenasofright
Anydecisionrelatingtotheapplicationofmeasurestakenasofright
shallbetakenbythecontractingauthorityandnotifiedtotheconsultant
byregisteredletter.
Article147
Rulesgoverningconcurrence ofsanctionsfor
non-performance ofcontract
FortheapplicationofthemeasureslaiddowninArticle146(1)and(2)

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thefollowingrulesshallbeapplied:
1.Specialdamagesmaybecombinedwithliquidateddamagesfordelay.
2,Rescissionofthecontractmaybecombinedwithsanctionsandwith
exclusion.Itmayalsobecombinedwithliquidateddamagesfordelay
inrespectoftheperiodpriortothedateofrescission.
Article148
Recoveryofdamages
Recoveryofdamages,disbursements orexpensesresultingfromtheapplication
ofthemeasuresprovidedforinArticle146(2)shallbemadebydeduction
fromthesumsduetotheconsultantorbypaymentbytheconsultanttoa
namedaccount.

80
TITLEIV-Contractualprovisionsrelatingto
ContractsfortheSupervision ofWorks
I-Preliminaryprovisions
Article149
Thesupervisor
1.Thesupervisorshallbeappointedbythecontractingauthority.Heshall
bethedirectoroftheworks.
2.Onadecisionofthecontractingauthority/certainsupervisory
functionsor,inexceptional circumstances /supervision oftheprojectmay
bedelegatedtotheconsultant.Suchfunctionsshallbelaiddowninthe
SpecialConditionsinaccordancewithArticle162.
3.Thesupervisorshallbemadeknowntotheconsultantintheletter
notifyinghimoftheawardofthecontractinaccordancewithArticles26
and50.
Article150
Administrative orders
Theconsultantandhisagentsshallcomplywiththeadministrative orders
notifiedtothembythecontractingauthorityorthesupervisor.
Wherethecontractororhisagentsconsiderthattherequirements ofan
administrative orderexceedtheobligationsunderthecontract/theymust/
onpainofbeingtime-barred/submitwrittennoticethereof/byregistered
letter/tothecontractingauthorityorthesupervisorwithin15days.
Executionoftheadministrative ordershallnotbesuspendedonaccount
oftheobjectionunlesssoorderedbythecontractingauthorityorthe
supervisor.complywiththeadministrative orders
authorityorthesupervisor.

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Article151
Addressforserviceoftheconsultant
Assoonashisagentsareinstalled,theconsultantshallnotifythe
contractingauthorityoftheaddressforserviceofhisrepresentative
wherealladministrative ordersmaybesent.
Article152
Assignments andsub-contractors
1.Anassignmentshallbeanagreementbywhichtheconsultanttransfers
hiscontracttoathirdparty.
Asub-contract shallbeanagreementbywhichtheconsultantentrusts
performance ofpartofhiscontracttoathirdparty.
2.Theconsultant maynotassignorsub-contract thecontractwithoutthe
expressauthorization ofthecontractingauthority.
Saveinexceptional circumstances justifiedonthegroundofthespecial
technicalnatureofthesupervision oftheworks,assigneesorsub-contractors
mustmeettheconditions setoutinArticle5.
3.Inallcasesofsub-contracts thecontractingauthorityacknowledges
nolegalconnectionwiththesub-contractors .Thelattercannotclaim
fromthecontractingauthoritypaymentforserviceswhichtheyhaveprovided,
saveasotherwiseprovidedinSpecialConditions.
4.If,withoutauthorization sotodo,theconsultanthasassignedhis
contractorawardedasub-contract,thecontractingauthoritymay,without
givingformalnoticethereof,declarethatthecontractisforthwithrescinded.

82
Article153
i
Commencement anddurationofthecontract
1.Commencement ofthecontract
Thecontractshallcommenceonthedateonwhichthefirstagentofthe
consultantisestablished intheACPState.
Suchestablishment maynotprecedethedateoftheordertocommencethe
workstobesupervised,saveasotherwiseprovidedintheSpecialConditions.
WhereprovisionismadeforservicestobeprovidedoutsidetheACPState
priortotheestablishment oftheagentsoftheconsultants intheACPState,
thecontractshalltakeeffect,insofarastheservicesareconcerned,onthe
actualdateoftheirperformance,whichshallnotprecedethedatefixedby
theSpecialConditionsor,failingthat,bythedatefixedbyadministrative
orderofthecontractingauthority.
2.Durationofthecontract
SaveasotherwiseprovidedintheSpecialConditions,thecontractshallbe
concludedfortheperiodofperformance oftheworkstobesupervisedand
shallterminatenotlaterthanonemonthafterthedateoftheprovisional -
acceptanceoftheworks.

-SS-
II-Generalobligations
Article154
Conductoftheoperation
Theconsultantshallcarryoutthetasksentrustedtohiminaccordance
withthebestprofessional practicesandincompliancewiththeprovisions
oftheseGeneralConditions andtheinstructions ofthecontracting
authorityandthesupervisor .
Heshallensurethattheworksarecarriedoutinthebestinterestsof
thecontractingauthorityandshallarrangeallaspectsofatechnical,
humanororganizational naturesoastoensurethattheworksare
properlycompleted.Inparticular heshallensurethattheworkis
carriedoutinconformitywiththecontractualtermsapplyingtothe
contractor .
Article155
Compliancewithlawsandregulations
Theconsultantshallcomplywiththelawsandregulationsinforcein
theACPState.
Article156
Codeofconduct
Theconsultantshallatalltimesactloyallyandimpartiallyinaccordance
withtherulesofthecodeofconductofhisprofession.

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Forthedurationofthecontract,theconsultantandhisagentsshall
refrainfrominvolvementinanypoliticalorreligiousmatterinthe
ACPState.
Duringperformanceofthecontract,theconsultantundertakesnotto
recruitstaffemployedinthepublicserviceoftheACPState,or,inthe
caseofanystaffwhohaveresigned,nottorecruitthemwithoutprior
approvalofthecontractingauthority.
Article157
Professional secrecy
Theconsultantandhisstaffshallbeobligedtomaintainprofessional
secrecyfortheentiredurationofthecontractandaftercompletion
thereof,asregardsinformation anddocumentsobtainedorbroughtto
theirattentionduringtheperformance ofthecontract.Theymay
not,withoutthepriorauthorization ofthecontractingauthority,
communicatetothirdpartiesthecontentofsuchinformation and
documents.
Article158
Obligationofindependence
1.Theconsultantshallmaintaincompleteindependence ofactionas
regardscontractorsforworkswhichheshallsupervise.Heshallnotaccept
fromthesecontractors anybenefitwhatsoeverandshallrefrainfrom
anyrelationswiththemwhichwouldbesuchastocompromisehisindependence
orthatofhisagents.
2.Theconsultantshallacceptnocommission,discount,indirectpayment
orotherpaymentconnectedwiththecontract.
Savewhereexpresslyauthorizedbythecontractingauthority,theconsultant
shallnotreceivedirectlyorindirectlyanypayment,gratuityorcommission
onanyarticleorprocessusedinperformingthecontract.

-85-
Article159
Insurance
Within15daysfollowingnotification oftheawardofthecontract,the
consultantshallbeobligedtotakeoutinsurance,totakeeffectfromthe
actualcommencementoftheservicesattheplaceofworkandtoremainin
forcethroughouttheperiodofperformanceofthecontract,coveringhis
liabilitywithregardtosicknessoraccidentsatworkofhisagents.
Heshallbeobligedtofurnishproofofregularpaymentofpremiumseach
timeheisrequiredsotodo.
Thecontractorshall,ifnecessary,takeoutinfavourofstaffwhoperform
thecontractattheplaceofworkinsurancecoveringforcemajeureinvolving,
inparticular,thelossofequipmentorpersonaleffects.
Article160
Worktimetable
Thedaysandhoursofworkshallbefixedonthebasisofthelaws,
regulationsandcustomsoftheACPStateandtherequirementsofthe
service.
Article161
Leaveentitlement
Expatriateagentsoftheconsultantshallbeentitledtoleavecalculated
onthebasisofsixdayspermonthofserviceintheACPState.Thedates
ofdepartureonleaveshallbedeterminedbythecontractingauthorityorthe
supervisorinrelationtotherequirements oftheserviceandshallentail
periodsofserviceofnotlessthansixconsecutivemonthsintheACPState
foranexpatriateagent.
2.Staffrecruitedlocallyshallbeentitledtoleavedeterminedonthe
basisofthenationallawoftheACPState.

III-Natureofservices
Article162
Performance ofhistasksbytheconsultant
1.Saveintheexceptional eventofthesupervision oftheworkbeing
delegatedtotheconsultantandwithoutprejudicetospecialtypesof
delegationspecifiedintheSpecialConditions,theconsultantshall
carryoutthedutiesentrustedtohimundertheauthorityofthesupervisor.
Proposalsmadebytheconsultantwithintheframeworkofhistasksmustbe
submittedtothesupervisor whoshallbevestedwithadecision-making power.
2.Inordertocarryouthistasks,theconsultantshallprovidestaffand
equipmentasrequiredbythesupervisor.
Theconsultantshallprovidehisagents,fortheentiredurationofthecontract,
withtechnicalassistance.Inparticular,heshallobtainforthemathis
ownexpenseanygeneralandtechnicaldocumentswhichtheymayneedfor
performingthecontract.
3.Theconsultantshallreportontheprogressofhistaskstothecontracting
authorityorthesupervisorbyforwardingthedifferentreportsanddocuments
referredtoinArticle167.

-87-
Article163
Définition ofservices
TheSpecialConditionsshalldeterminethetasksandthenatureofthe
servicesentrustedtotheconsultantinaccordancewiththefollowing
outlineprovisions :
Theconsultantandhisagentsshallexercisethetechnical,administrative
andfinancialpowersvestedintheengineerbyvirtueofworkscontracts
insofarastheseaffectthecontractorresponsibleforexecutingtheworks.
Hemayinadditioncarryputallorpartofthefunctionsoftheworks
supervisoraslaiddowninworkscontracts,insofarastheseaffectthe
contractor.Thepowersthusdelegatedshallbespecifiedintherules
governingtheperformance oftasks,asprovidedforinArticle162.
Irrespective oftheextentofhistasks,theconsultantmustinparticular :
1.Ensurethattheworksareproperlyexecutedfromthequalitative and
quantitative pointsofviewandthattheprovisionsofthecontractare
compliedwithbythecontractor.
2.(a)Whereheisauthoroftheproject,supply,onhisowninitiativeor
attherequestofthecontractingauthorityorthesupervisor,all
information,particulars andclarifications concerningtheexecution
oftheprojectordirectlyrelatedthereto.
(b)Whereheisnotauthoroftheproject,discusswiththeauthorthe
technicalaspectsandtheorganization oftheworksite,provided
thattheSpecialConditionsstipulatetheassistanceoftheauthor
.attheexecutionstage.
3.Ordersuchemergencymeasuresasmaybenecessaryontheworksiteand
informthecontractingauthorityorsupervisorthereof.
4.Irrespective ofwhetherheistheauthoroftheproject,makesuch
alterations,improvements or•adjustmentstotheworkscontractwhich,
withoutalteringthenatureorcontentoftheproject,provenecessaryfor
itsexecution.Ifhecarriedoutthesealterations onhisowninitiative
withouthavingbeenrequestedsotodobythecontractingauthorityorthe
supervisor,hemustinformthelatterthereofassoonaspossible.

-87a-
5.Advisethecontractingauthorityorthesupervisoronmore
substantialalterations whichheconsidersnecessaryfortheworks
contractandwhichentailinparticularchangesinthetechnical
formulation oftheprojectorinthetechnicalimplementation procedures
t .
orwhicharisefromtechnicalhazardsoccurringinthecourseofexecution
and/orwhichhaveasignificantfinancialeffect.

-88-
6.Formulatetechnicaldecisions whentheworksarebeingexecutedand
especially whentheyarebeingacceptedand,whereappropriate,put
intoservice.
7.Examinedisputesbetweenthecontracting authorityortheworks
supervisor andtheundertaking astotheinterpretation orperformance of
theworkscontract,wheretheundertaking isthecomplainant,andpropose
amicablesolutions .
Article164
Staffandequipment
1.Theconsultantshallseektheapprovalofthecontracting authority as
tothechoiceofagentstobeplacedatitsdisposal.Thelevelof
trainingandthequalifications requiredshallbesetoutintheSpecial
Conditions .
Awrittenapplication togetherwiththereferences andcurriculumvitaeof
eacnagentshallbeforwardedwithintheperiodoftimewhichismost
compatiblewiththeproperprovisionoftheservicesprovidedforinthe
contract.Itshallspecifywhichagentwillberesponsible for
representing theconsultantintheACPStateduringtheperformance ofthe
contract.Thecontracting authorityshallnotifyitsapprovalorrefusal
withinaperiodofnotmorethanonemonth.
Agentsapprovedbythecontracting authorityshallbeinstalled onthe
dateorwithintheperiodoftimelaiddownintheSpecialConditions or,
failingthat,onthedateorwithintheperiodnotifiedtotheconsultant
bythecontracting authority.
Theconsultantshallinformthecontracting authorityofthedatesof
arrivalofhisagents.
SaveasotherwiseprovidedintheSpecialConditions,theagentsofthe
consultantshallresideclosetotheirplaceofwork.
2.Theconsultantshalladoptallthemeasuresnecessarytoprovideand
continuetoprovidehisagentswiththeplantandequipmentrequiredto
enablethemto'carryouttheirtasksinthemosteffectivecircumstances
possible.
Thevehiclesmaynotbearanyexternalreferenceshowingthenameofthe
consultant .

-89
Article165
Replacement ofagentsplacedatthedisposalofthecontracting authority
1.If,forpersonalreasons,theconsultantwishestoreplaceoneofhisagents
placedatthedisposalofthecontractingauthority,hemaydosoonlywiththe
prioragreementofthecontracting authority.
2.If,onaccountofsicknessoraccident,anagentplacedatthedisposalof
thecontracting authorityisunabletocontinuetoprovideservices,the
consultant mustreplacehim.
3.Inthetwocasesreferredtoinparagraphs 1and2aboveandinthecase
referredtoinArticle168(2),thereplacement expensesshall,bebornebythe
consultant.Theyshallincludethecostofthereturnjourneyofthereplacing
agentandhisfamilyand,ifnecessary,theexpensesarisingfromtheneedto
maintainsimultaneously attheplaceofworktheagenttobereplacedandhis
replacement .
A.Inallcasesofreplacement,theapprovalandinstallation ofthenewagent
shalloccurundertheconditionslaiddowninArticle164.
Article166
Trainees
Attherequestofthecontractingauthority,theagentofthecontractorshall
giveanundertakingtoprovidetrainingforthedurationofthecontractfor
traineespossessing abasicleveloftrainingcompatiblewitheffectivepartici­
pationinthetasksprovidedforinthecontract.
Thenumberoftraineesmaynotexceedthenumberofagentsplacedatthedisposal
ofthecontractingauthoritybytheconsultant.
Thetrainingofsuchtraineesbytheagentsoftheconsultantshallnotconfer
onthemthestatusofagentsoftheconsultant.
Remunerationfortrainees,theirtravelexpenses,thecostofaccommodation and
allotherexpensesincurredbythemshallbebornebythecontractingauthority.
Theconsultant maynotinvokesuchtasksinordertorequestadditionalremune­
rationonanygroundswhatsoever. /

-90-
Therepresentative oftheconsultantshallreportatquarterlyintervalstothe
contractingauthorityontheconditionsinwhichtraineesarebeingtrained.
Attheendofthecontract,,heshalldrawupareportontheresultsofthe
trainingoftraineesandanassessmentofthequalifications obtainedbythem
withaviewtotheirfutureemployment.
TheprocedureforpresentingsuchreportsshallbelaiddownintheSpecial
Conditions .
Article167
Informationforthecontractingauthority
1.Therepresentative oftheconsultantintheACPStateshallreporttothe
contractingauthorityontheactivitiesoftheconsultant andtheprogressof
theworksiteinperiodicreportssubmittedatintervalslaiddowninthe
SpecialConditions.
2.Heshalldrawup,attheearliestopportunity,specialreportsonanyimple­
mentationdifficulties ortechnicalhazardswhichmayarise,eachtimethelatter
necessitate analterationtotheconditionsofcontractorentailexpenseswhich
havenotbeenenvisaged.Suchreportsshallproposesolutions,withfigures,
aimedatresolvingtheproblemsnotified.
3.Onterminationoftheservices,heshalldrawupaconfidential general
reportinwhichthefollowingpointsinparticularshallbedeveloped :
Ca)ananalysisofthefinalcostoftheworksincludinganassessmentof
supplementary costsandtheircause;
(b)anappraisalofanyclaimsbyworkscontractors;
(c)thestateofworksactuallyexecutedandthetechniquesemployed;
(d)acriticalstudyofmajortechnicalproblemswhicharoseduringexecution
oftheworks;
(e)theSpecialConditionsshalllaydownthenumberofcopiesoftheabove-
mentionedreportstobeforwardedtothecontractingauthority;
(f)thefinalreportreferredtoaboveshallbeforwardedtothecontracting
authoritynotlaterthanonemonthafterthedateofprovisionalacceptance
oftheworkssupervised.

-91
IV-Responsibility oftheconsultant
Article168
Responsibility oftheconsultanttowardsthecontractingauthority
1.Theconsultantshallberesponsibleforhisprofessionalerrors.Theextent
ofhisresponsibility shallbedeterminedonthebasisofthefollowing:
-whetherheisauthoroftheproject;
-whatpowershavebeendelegatedtohimbythecontractingauthorityorthe
supervisor.
2.Theconsultantshallberesponsibleforthecompetencyofagentswhomhe
placesatthedisposalofthecontractingauthority.Hemustaccordingly
replace,inthosecircumstances whicharelaiddowninArticle165,anyagent
whoprovesunqualifiedtotakeupthetasksentrustedtohim.
3.Whereheisauthoroftheproject,theconsultantshallbearanycostsof
alterationstobemadeasaresultoftheinadequacies oforlacunaeinthe
studywhichareattributabletohim,withoutprejudicetoindemnification of
thecontractingauthoritybasedonthedamagesuffered.
A.Theconsultantshallnotberesponsiblefordisturbancesarisingduring
theexecutionoftheworkswhicharetheresultofaprofessional errorof
thecontractor,savewherethecontractingauthorityinvokestheconsultant's
responsibility bywayoffailuretoexercisesupervision.

92-
Article169
Responsibility oftheconsultanttowardsthirdparties
1.Theconsultantshallberesponsible undercivillawforanydamage
causedtothirdpartiesasaresultofanywrongfulactattributable to
hisagentswhenperformingthecontract.Inthisrespectheshallbe
oblgedtotakeoutinsurance.
2.Theconsultantshallundertaketobearallthepecuniaryconsequences of
anypenaltiesimposedonthecontractingauthoritywhichmayresulttherefrom.
3.Thecontractingauthoritymaycallontheconsultanttoindemnifyhim
inanycircumstances whereitsresponsibility isatissueundertheconditions
referredtoinparagraph 1.

-93-
V-Obligations andassistanceofthecontracting authority,
cooperation withthirdparties
Article170
Supervision ofworks
Saveintheexceptional circumstances wherethesupervision oftheworkis
delegatedtotheconsultant,itshallbetheresponsibility ofthedirector
oftheworks,thesupervisor,toissuetotheconsultant andhisagents,
afterconsultation withthem,generalandspecialdirectives coveringthe
tasksentrustedtothem.
Wheresuchdirectives mustbedrawnupformally,theyshallbeissuedby
administrative order.
Article171
Information tobesuppliedbythecontracting authority
Thecontracting authorityshallsupplytheconsultantwithalltheinformation
atitsdisposalandanydocumentation initspossessionwhichmaybeavailable
onthesubjectofthecontract.
Article172
Cooperation bythecontracting authority
Thecontractingauthorityshallprovidetheconsultant asfaraspossible,
withanyassistancethatthelattermayreasonablyrequestinorderto
performthecontract.
Itshallfacilitatetheentryandinstallation ofagentsandtheirfamily
andtheequipmentoftheconsultant andshallissuethelatterwithall
priorauthorizations necessaryfortheentryofhisagentsanutheir
installation fortheentiredurationofthecontractintheACPState,and
theentryofallequipment,materialsandmachinerynecessaryforperforming
thecontract.Similarly,itshallfacilitatethedepartureoftheagents
andequipmentoftheconsultant.

94-
Itshallaccredittheagentsoftheconsultanttoallthirdpartiesand
issuethemwithanyauthorization necessaryforperformingthecontract,
inparticularasregardsaccesstoandmovementwithinprivateproperty.
Article173
Liabilityfortravelexpenses
Theconditionsgoverningtheliabilityofthecontractingauthorityfor
thetravelexpensesandbaggagetransportcostsofagentsshallbelaid
downinanannextotheGeneralConditions .
Article174
Cooperation withthirdparties
1.Thecontractingauthoritymayproposetotheconsultantconcerning
theassistanceofconsultancy oradvisorybureauxandfirms,consulting
engineersornationalexpertsselectedbymutualagreementandreferred
toinanannextotheSpecialConditions.
Theconsultantshallundertaketocooperatewithsuchthirdparties.
Theprocedureforsuchcooperation andinparticulartheresponsibilities
arisingfromitshallalsobelaiddownintheSpecialConditions.
2.Theconsultantshallundertaketocooperatewiththeauthorofthe
projectwheretheassistanceofthelatterisenvisagedatthestage
ofexecutionoftheworks.

•'· ·.·.ν,λ..'&ι^*~Λν.£Α .·.<··'$·Λ.'ί».Γ-">ν#Α*νϋι«»~
-95-
VI-Payments
K *
Article175
Generalprovisions
TheSpecialConditionsshalldeterminetheconditionstowhichpaymentsare
subject.
Article176
Advances
TheSpecialConditions mayprovideforthegrantofanadvance,theamount
ofwhichmaynotexceed20%oftheestimatedcontractprice.
Advancesmustbeexpresslyrequestedbytheconsultant.
Article177
Securityforadvances
1.Noadvancemaybepaidbeforetheconsultanthasfurnishedproofof
Thecommitmentofadirectlyliableguarantorfortherecoveryofthe
advance.
2.Anyadvancegrantedmustbefullyguaranteed bythecommitmentof
adirectlyliableguarantorapprovedinaccordancewithparagraph3.
/.

-96-
3.ThedirectlyLiableguarantorshallbeanybodyunderpubliclawor
privatelawestablished inaMemberState,oranACPStateor,where
appropriate,inathirdcountryinthecasesprovidedforinArticle56(3)
oftheLomeConvention,whichisabletoprovidesuchaguaranteeoris
empoweredsotodobytheauthorities underwhosecontrolitoperates.
Article178
Reimbursement ofadvances
Theadvanceshallbereimbursed bywayofdeductionfromtheinstalments
owingtotheconsultant.
Reimbursement ofadvancesshallbeginwhentheamountofthesumsdueunder
thecontracthasreached20%oftheestimatescontractprice.Itmust
becompletedwhen80%ofthisamounthasbeenreached.
Thedirectlyliableguarantorshallbereleasedasandwhentheadvance
isreimbursed .
Article179
Paymentofinstalments andthefinalbalance
Theservicesprovidedwhenperformingthecontractshallentitlethe
consultanttothepaymentofinstalments ortothepaymentofthefinal
balanceasandwhentheservicesareprovided.
Remuneration forpartsofamonthshallbebasedonadailyrateof
one-thirtieth oftheappropriate monthlyunitprice.

-97-
Abatementsforanyincompleteprovisionofservicesshallbemadeonthe
basisofthepriceslaiddowninthecontractinrespectofthepartof
theserviceswhichwerenotprovided.
Thepaymentofthefinalbalanceshallbesubjecttothesubmission
ofthefinalreportprovidedforinArticle167(3).
Article180
Revisionofprices
1.TheSpecialConditionsshallstatewhetherthecontractisatfixed
priceswhichmaynotberevisedorwhetherthepricesmayberevised.
2.Wherethecontractpricesmayberevised,thepartofthecontractbased
ontherepaymentofcostsshallnotbesubjecttorevision.
3.Wherethecontractpricesmayberevised,revisionshalltakeplace
eitherattherequestoftheconsultantorontheinitiativeofthe
contractingauthority,inaccordancewiththedetailedrulesforrevision
laiddownintheSpecialConditions.
Suchdetailedrulesmaytakeintoaccountavariationinthepricesof
importantfactorsaffectingtheestablishment ofthetenderprices..
A.Pricescontainedintheconsultant'stendershallbedeemedtohave
beenestablished onthebasisoftheconditionsinforceonthereference
date.UnlessotherwisespecifiedintheSpecialConditions,thisdate
shallbethusadoptedbythepartiesasbeingthedateofnegotiation of
thecontractinthecaseofmutualagreementcontractorthefirstworking
dayofthemonthprecedingthatinwhichthefinaldateforthereceipt
oftendersoccursinthecaseofcontractsbasedoninvitationtotender.
5.Wherethereisadelayintheprovisionofserviceswhichisattributable
totheconsultant,duringtheperiodintervening betweenthecontractual
dateforthecompletionofthecontractandtheactualdateofcompletion,
anypricerevisionshalloperateonarestrictedbasisandnamelyonthe
basisoftheofficialindicesorpricesinforceinthefinalmonthofthe
contractualperiod,subjecttothereservationthatlaterindicesor
officialpricesmaybeappliediftheyareadvantageoustothecontracting
authority.

-98-
Article181
Pricerevisionandreimbursement ofadvances
Whereadvanceshavebeengrantedandwhere,pursuanttoArticle178,they
arereimbursed bydeductionfromsumsduebywayofinstalments orfrom
thefinalbalance,theSpecialConditionsshallstatewhethertheprice
revisionclauseappliestotheinstalmentorthefinalbalanceinrespect
ofservicesprovided,ortothedifference betweentheinitialamountof
suchinstalment orbalanceandtheamountoftheadvancetobededucted.
Article182
Paymentprocedure
Forthepurposeofeachpayment,theconsultantshallsendthecontracting
authorityfourcopiesofawrittenstatementtogetherwiththeappropriate
supportingdocuments.
Thecontractingauthorityshallcheckthisstatement.
Paymentofsumsowingtotheconsultantshallbemadewithin60daysof
thedateofreceiptofeachstatementbythecontractingauthority,save
wheretheSpecialConditionsprovideforashorterperiod.
Article183
Paymentintheeventofattachment
Intheeventofajudgmentorderingattachmentagainsttheconsultant,and
withoutprejudicetotheperiodlaiddowninArticle182,thecontracting
authorityshallbegranted15calendardaysfromthedaywhenitreceives
notification thattheobstacletopaymenthasbeenlifted,toresume
paymentstotheconsultant.
Article184
Interestfordelayinpayment
Iftheperiodlaiddownforpaymenthasexpired,althoughthecontract
hasnotgivenrisetoadispute,theconsultantshallqualifyautomatically
andwithoutformalnoticeforinterestcalculatedprorataonthebasis
ofthenumberofcalendardays'delay,attherediscountrateofthe
issuinginstituteoftheACPState,increasedbyonepercentperannum.

-99-
Thissupplementtotherateshallbeincreasedto4.5%peryearasfrom
theseventy-first dayofdelay.
However/paymentoftheinterestondelayshallbesubjecttothesubmission
bytheconsultant,notlaterthanthesixtiethdayfollowingthedayfor
paymentofthefinalbalanceofthecontract,ofawrittenrequesthaving
theeffectofastatementofaccount.Aremissionoftheliquidated
damagesfordelayoccurringafterpaymentofthefinalbalancemaynotbe
regardedasconstituting thepaymentofanewbalanceandshallnotreopen
theperiodprovidedforintheprecedingparagraph.
Article185
Paymentforthebenefitofthirdparties
Allordersforpaymenttothirdpartiesmaybecarriedoutonlyafteran
assignmentofcreditorofacollateralsecurity.
Theassignmentofcreditmustbenotifiedbyregisteredletterwith
acknowledgement ofreceipttotheofficialresponsibleforauthorizing
alldisbursements .Therulesapplicabletotheassignmentofcreditshall
bethoseoftheStateinwhichtheassignmentiseffected.
Theassignmentofcollateralsecuritymustbenotifiedbyregisteredletter
withacknowledgement ofreceipttotheofficialresponsibleforpayment.
TherulesapplicabletotheassignmentshallbethoseoftheACPStatein
whichthecontractisperformed.
VII-Developments affectingperformance ofthecontract
Article186
Cessationorpostponement ofperformance ofcontract
1.Wherethecontractingauthorityunilaterally ordersthecessationof
performance ofthecontract,thelattershallberescindedforthwith.
Theconsultantshallbeentitledtoanindemnityforanyinjurywhichhe'
mayhavesufferedasaresultofsuchrescissionforwhichheisnot
responsible .
2.Wherethecontractingauthorityordersthepostponement ofthecontract
forreasonsnotspecifiedintheSpecialConditions,formorethansix
monthsbeforeoraftercommencement ofperformance,theconsultantshallbe
entitledtorescindthecontractandshallbeentitledtoanindemnityfor
anyinjurywhichhemayhavesuffered.

-100-
Thesameshallapplyinthecaseofsuccessivepostponement /,thetotal
durationofwhichexceedssixmonths,evenifperformance ofthecontract
hasbeenresumedinthemeantime.
Therescissionshallbevalidonlyifitiscommunicated bythecontractor
byregisteredletterwithintwomonthsofthedateofnotification ofthe
administrative orderleadingtopostponement ofperformance ofthecontract
formorethansixmonths,or,withintwomonthsfollowingtheendofthe
sixthmonthofpostponement,ifsuchorderhasnotfixedthedurationof
postponement .
Iftheconsultantlimitshisactiontoarequestforanindemnity,such
requestmustbesubmittedbyregisteredletternotlaterthan60days
aftertheendoftheprovisionofservices.
3.Wherethecontractingauthorityordersthepostponement ofperformance
ofthecontractforlessthansixmonths,theconsultantshallbeentitled
toanindemnityforanyinjurysuffered.Hemustsubmithisrequestby
registeredletternotlaterthan60daysafterthetermination ofservices.
Article187
Death
1.Wherethecontractisawardedtoanaturalperson,itshallbe
automatically rescindedifthatpersondies.
However,thecontractingauthorityshallexamineanyproposalmadeby
theheirsiftheyhavenotifieditoftheirintentiontocontinuethe
contract.Thedecisionofthecontractingauthorityshallbenotified
tothoseconcernedwithinonemonthofreceiptofsuchproposal.
2.Wherethecontractisawardedtoseveralnaturalpersonsandoneor
moreofthemdies,areportshallbeagreedbetweenthepartiesregarding
theservicesprovidedandthecontractingauthorityshalldecidewhether
torescindorcontinuethecontractinaccordancewiththeundertaking
ofthesurvivorsandoftheheirs,asthecasemaybe.

-101-
3.Inthecasesprovidedforinparagraphs 1and2,personsofferingto
continuetoperformthecontractshallnotifythecontractingauthority
thereofbyregisteredLetterwithintendaysofthedateofdeath.
Continuation ofthecontractshallbesubjecttotherulesrelatingto
thecommitmentofaguarantorwhoshallbedirectlyliableforadvancesin
accordance withArticle177.
Article188
Specificgroundsforrescission
1.WithoutprejudicetothemeasuresprovidedforinArticle194,the
contractingauthoritymayrescindthecontractinthefollowingcases:
-thebankruptcyoftheconsultant;
-anysituationinvolvingsuspensionofpayment,otherthanbankruptcy,
established byjudgmentofacourtandresultinginaccordancewithhis
nationallaw,inthetotalorpartiallossoftheconsultant'srightto
administer anddisposeofhisproperty;
-anyfinaljudgmentofacourtortribunaloftheACPStatejustifyingthe
rescissionofpubliccontractsinaccordancewithnationallaw;
-anyotherlegaldisabilityhinderingperformance ofthecontract;
-anyorganizational modification thatmustbenotifiedtothecontracting
authorityandinvolvingachangeinthelegalpersonality oftheconsultant,
unlesssuchmodification isrecordedinaridertothecontract.
2.Thecontractingauthoritymay,withoutwaitingforthedefinitive
settlementofaccount,and,"ifitissorequested,paytheconsultant up
to80%ofthecreditbalanceshownbytheprovisionalsettlement.
Alternatively ,iftheprovisional settlement showsacreditbalancein
favourofthecontractingauthority,thelattermayrequiretheconsultant
toreturn80%oftheamountofsuchbalance.
Article189
Settlement ofthecontractaccount
Intheeventofrescission,thecontractaccountshallbesettledonly
onthebasisoftheservicesrenderedandaccepted.

-102-
Inallacsesofrescissionofthecontract,irrespective ofcause,the
advancesaccountshallbeimmediatelysettled.
VIII-Claimsandexceptional circumstances
Article190
Claimsbytheconsultant andexceptionalrisks
1.Theconsultant mayavailhimselfoffactsallegedagainsthiscontracting
partnerwhichwouldinvolvehimindelayand/orloss,inordertoobtain,
whereappropriate,anextensionoftheperiodsofperformance,revision
orrescissionofthecontractand/oranindemnitybasedontheinjurysuffered.
2.Theconsultantshallnotnormallybeentitledtomakeanyamendmentsto
thecontractual conditions asaresultofcircumstances inwhichhis
contractingpartnerhadnopart.
However,aderogation fromthisprincipleshallbejustifiedbycircumstances
whichtheconsultantcouldnotreasonablyforeseewhenthecontractwas
negotiated,thetendersubmittedorthecontractconcluded,orwhichhecould
notreasonablyavoidandtheconsequences ofwhichhewasunabletoaverteven
thoughhehadtakenallthenecessarystepstothatend.
Wheresuchcircumstances makeitimpossibletoperformthecontract,the
consultantshallbeentitledtoanextensionoftheperiodofperformance
and/oranindemnitybasedontheinjurysuffered,ortorevisionofthe
contract.
Thecontractor mayinvokethedefaultofasub-contractor orsupplieronly
insofarasthelatterinvokescircumstances whichtheconsultant couldhave ,
invokedinasimilarsituation.
3.Theconsultantshallberequiredtonotifythecontractingauthority
orthesupervisor,byregisteredletter,ofthefactsandcircumstances
referredtoinparagraphs 1and2assoonashewouldnormallyhavehad
knowledgethereofandnotlaterthan30daysaftertheiroccurrence.

-103-
4.Claimsbytheconsultantmust,underpenaltyofbeingtime-barred,be
t
madebyregisteredletterwithinthefollowingperiods:
(a)beforeexpiryofthecontractual timelimits,inordertoobtainan
extensionoftheperiodsofperformance orrescissionofthecontract;
(b)inordertoobtainavariationofthecontractoranindemnity,notlater
than60daysaftertheapprovalofhisfinalreport.
5.Noclaimmaybesubmittedafterthefinalsettlementofthecontract
accounts,saveinthecaseoferror,omission,falseorduplicatedentry.
Article191
Remissionofdamagesfordelay
1.Theconsultantshallbeentitledtoobtainremissionofdamagesfor
delayreferredtoinArticle194:
(a)inwholeorinpart,ifheprovesthatthedelayisduewhollyorin
parttoactsbythecontractingpartnerortothecircumstances referred
toinArticle190(1)and(2);
(b)partially,ifthecontractingauthorityconsidersthattheamountof
ν
thedamagesisdisproportionate totheminimalimportanceoftheservices
thusdelayed,providedhoweverthattheservicesprovidedaresuchas
maybeusednormallyandthattheconsultanthasmadeeveryeffortto
providehisservicesintheshortestpossibletime.
2,Theconsultantmust,underpenaltyofbeingtime-barred,submitany
requestfortheremissionofdamagesbyregisteredletterwithin60days
fromthepaymentofthefinalbalance.

-104-
IX-Non-performance ofcontractandsanctions
Article192
Non-performance ofcontractbytheconsultant
Non-performance ofthecontractbytheconsultantoccurs:
-wheretheservicesarenotprovidedinaccordancewiththetermsofthe
contract;
-wheretheconsultantorhisagentsdonotcomplywiththewritten
instructions ofthecontractingauthorityorthesupervisor.
Article193
Establishment ofnon-performance
Non-performance ofthecontractshallbeestablished inanadministrative
ordernotifiedtotheconsultant .
Suchnotification shouldconstituteformalnoticetoputanendtothe
failuretoperformthecontract.
Within15daysofthedateofsuchnotification,theconsultantshallbe
obligedtosubmitthegroundsofhisdefencetothecontractingauthority
byregisteredletter.Silenceonhispartshallbedeemedtoconstitue
admissiontothefactsestablished .
Thecontractingauthorityshall,withoutdelay,givearulingonthedefence
submittedbytheconsultantandshallinformhimofitsdecisionbyregistered
letter.
./.

-105-
Article194
v
Breachofcontract
Ifnoreasonsforbreachofcontractareacceptedorfurnishedwithinthe
periodLaiddowninArticle193,theconsultantshallbesubjecttooneor
moreofthemeasureslaiddowninandgovernedbythefollowingparagraphs :
1.Sanctions.
(a)SpecialdamagesasdefinedintheSpecialConditionsforthebreaches
ofcontractreferredtoinArticle192.
(b)Liquidateddamagesfordelayforanybreachconsistinginfailureto
providetheservicesanddocumentsspecifiedwithintheperiodslaiddown
intheSpecial ,Conditions.Notwithstanding Article193,thesaidliquidated
damages,forwhichthedetailedprocedureshallbelaiddownintheSpecial
Conditions,shallbeduewithoutformalnotice.
2.Measurestobetakenasofright.
Thesemeasuresarethefollowing :
(a)outrightrescissionofthecontractwithoutcompensation payablebythe
consultant;
(b)rescissionofthecontractdecidedagainsttheconsultant,withcompensation
payablebytheconsultant; '
Cc>temporaryorpermanentexclusionfromtheawardofcontracts.
3.Rulesfortheapplicationofmeasurestakenasofright.
Anydecisionrelatingtotheapplicationofmeasurestakenasofrightshall
betakenbythecontractingauthorityandnotifiedtotheconsultantby
registeredletter.!
/.

-106-
Article195
Rulesgoverningconcurrence ofsanctionsfornon-performance
ofcontract
Fortheapplication ofthemeasureslaiddowninArticle194(1)and(2),
thefollowingrulesshallbeapplied:
1.Specialdamagesmaybecombinedwithliquidateddamagesfordelay.
2.Rescissionofthecontractmaybecombinedwiththesanctionsandwith
exclusion.Itmayalsobecombinedwithliquidateddamagesfordelayin
respectoftheperiodpriortothedateofrescission.
Article196
Recoveryofdamages
Recoveryofdamages,disbursements orexpensesresultingfromtheapplication
ofthemeasuresprovidedforinArticle194(2)shallbemadebydeductionfrom
thesumsduetotheconsultantorbypaymentbytheconsultanttoanamed
account.

J- "■■■
ANNEX ;
.I
.|;
Conditions governingliabilityofthecontracting authorityfortravelexpenses j
?
A.TRAVEL |
1.Travelofexpatriate agents
Thecontracting authorityshallbearthetravelexpensesofexpatriate
agentsoftheconsultant andmembersoftheirfamily(spouseand
dependentchiIdrenasdefinedbythesociallawofthecountry -inwhich
theconsultant hashisregisteredplaceofbusiness)betweentheusual
placeofresidence andtheplaceofemployment,inthefollowing
circumstances :
-outwardjourneytotheplaceofemployment;
-leave;
-returnjourneytotheusualplaceofbusinessontermination ofactivities .
2.Travelshallbeeffectedbythemostdirectrouteineconomyclassflights
or,wherepartsofajourneynecessitate travelbysea,railorriver,
byfirstclass.
3.Iftheusualplaceofresidenceofanagentandhisfamilyisoutside
theterritoryoftheMemberStatesandtheACPStates,itshall,forthe
purposeoftheapplication ofparagraphs 1and2,beregardedasbei'ng
situatedattheregistered placeofbusinessoftheconsultant.
I
Thesamerulesshallapplyinrespectofliabilityforexpensesforthe
carriageofluggage.
B.CARRIAGE OFLUGGAGE OFEXPATRIATE AGENTS
1.Thecarriagecostsofluggagefromtheusualplaceofresidencetothe
placeofemploymentofagentsmakingtheoutwardjourneytotheplace
ofemployment orreturningfromitdefinitively shallbebornebythe
contracting authoritywithintheweightlimitslaiddownbelow:
(a)Airtransport-accompanied luggage
Inadditiontothefreeallowancegrantedbytheaircompanies
20kgofaccompanied luggagefortheagent
20kgofaccompanied luggageforhisspouse
10kgofaccompanied luggageperdependentchild­
•'■;I

-2- ANNEX
(b)Travelbysea,rail,roadorriver
300kgofluggagefortheagent
160kgofluggageforhisspouse
100kgofluggageperdependentchild.
(c)Airtravel-unaccompanied luggage
Authorization maybegrantedforthecarriagebyairofunaccompanied
luggage(airfreight)withinthelimitof75kgperagenttravelling
separately and150kgforhisentirefamily.
Insuchacase,theamountoftheexpenditurethatmaybeborneby
thecontractingauthorityforthecarriageofluggagebysea,rail,
roadorriver,shallbereducedbytheamountoftheairfreight
carriagecosts.
2.Carriageofluggageofexpatriateagentswhenonleave
Forjourneyseffectedwhentravellingtoandfromleave,thecontracting
authorityshallbearthecarriagecostsofluggageoverandabovethe
freeallowancegrantedbytheaircompaniesuptothecostsofcarriage
byairofthefollowing :
30kgofaccompanied luggagefortheagent
20kg""""hisspouse
10kg"""perdependentchild.
C.TRAVELANDCARRIAGE OFLUGGAGE OFAGENTSRECRUITED LOCALLY
Entitlement totravelandthecarriageofluggageofagentsrecruited
'locallyandpersonsdependentonthemasdefinedbythesociallawof
theACPStateinwhichthecontractisbeingperformedshallbedetermined
bythenationallawofsuchACPState.
D.TASKSENTRUSTED TOANAGENTOFTHECONSULTANT
WhereanagentoftheconsultantemployedintheACPStateisinstructed,
byadministrative orderofthecontractingauthorityorthesupervisor,
tocarryoutataskoutsidetheACPState,theexpensesthereofincurred
bytheconsultantshallbebornebythecontractingauthorityaslaid
downinparagraph A2aboveinrelationtotravelexpensesbetweenthe

3 ANNEX
placeofactivityandtheplaceinwhichthetaskistobecarried
out-andvice-versa-andinaccordancewiththetermsofthe
SpecialConditionsinsofarasdailytravelallowanceareconcerned.
ThesameshallapplytomissionscarriedoutintheACPStateprovided
theexpensesarisingtherefromarenotalreadycoveredbyremuneration
providedforintheSpecialConditionsinrespectofofficialtravel.
MissionsoutsidetheACPStateshall,forthepurposesofcalculating
remuneration,beregardedastimespentemployedwithintheACPState.