198.

The main changes to Parliament’s organisational set-up and management are summarised in the table below: Table 19 Summary of restructuring changes in Parliament’s Secretariat in 2016 Directorate-General Restructuring and modernisation DG PRES Presidency On 1 September 2016 the director-general seconded to the President’s Office in July 2014 returned to his post, which had been occupied in the meantime by an interim director-general. On 1 November 2016 the Director-General of DG PRES also became Deputy Secretary-General. What used to be the Deputy Secretary-General’s Office became — also on 1 November 2016 — the new Directorate for Interinstitutional Affairs and Legislative Coordination, made up of four units, including one transferred from DG EPRS. The new units are as follows: the Legislative Planning and Coordination Unit, the Interinstitutional Relations Unit, the Classified Information Unit and the Transparency Unit. In 2016 there were changes concerning a number of other management posts. DG IPOL Internal Policies Up to 23 IPOL staffers were employed in the secretariats of the three temporary committees TAXE2, EMIS and PANA. The Special Committee on Tax Rulings (TAXE2) was set up with decision of the Parliament from 2 December 2015 to build on and complete the work carried out by the TAXE Special committee. Its mandate ended on 2 August 2016. The Committee of Inquiry into Emission measurements in the Automotive sector (EMIS) was established following the vote of the Plenary on 17 December 2015; the constitutive meeting took place on 2 March 2016. The constitutive meeting of the Committee of Inquiry into Money Laundering, Tax Avoidance and Tax Evasion took place on 12 July 2016. DG EXPO External Policies In 2016, a new Director for Resources was nominated. DG EPRS Parliamentary Research Services On 1 November 2016, the Transparency Unit, dealing with public access to EP documents and the Transparency Register, moved to the Directorate-General for the Presidency (PRES). At the beginning of 2016, the transfer of the last group of a total of 60 staff members from the two advisory committees — the European Economic and Social Committee and the Committee of the Regions — was completed, with the conclusion of the last practicalities. 2016 was the first year in which the ‘Members’ Research Service’ was fully operational in terms of its staff complement. DG PERS Personnel The Screening Working Group set up within DG Personnel in December 2014 with a view to making the organisation of work more efficient issued its final report in 2016. During the year, a new Director for Human Resources Development and a new Director for Management of Support and Social Services were appointed. In December 2016, an acting Director-General was appointed by decision of the Secretary General. DG INLO Infrastructure and Logistics In 2016, DG INLO continued its strategy to reorganise and rationalise a number of areas within its remit by making the best possible use of internal resources, the main developments being the setting up of a Maintenance Support Service within the Directorate for Infrastructure, restructuring of the Central Support Unit within the Directorate for Resources, and overall restructuring of the Office Allocation and Moves Unit by setting up two new services. The One-Stop Shop for Members Unit was placed under the direct responsibility of the director-general in October 2016. Two working groups were appointed with a view to producing specific, targeted proposals to simplify processes within the directorate-general. The groups’ conclusions were presented to management in September 2016; follow-up measures will be phased in. DG INTE Interpretation and Conferences The process of modernisation of the working methods and working conditions of DG INTE continued. A consultation process was launched in 2016 and several management commitments were implemented. In particular, the availability for assignments of staff interpreters was improved through the introduction of new guidelines on staff interpreter annual leave. In addition, a clean day’s policy was introduced, with all non-interpretation assignment of staff interpreters being moved to periods of low parliamentary activity. New benchmarks were developed and implemented to assess the interpretation output of the different language units. A new Director for Interpretation and Conferences was appointed. DG TRAD Translation In 2016, the acting Director General was appointed as new Director General and a new Director for Support and Technological Services for Translation was appointed. DG FINS Finance Bringing the MEPs’ Portal into operation brought about a major structural change within the Directorate for Members’ Financial and Social Entitlements, resulting in the setting up of a dedicated service comprising 6 full-time staff plus 13 others, from the three operational units making up the directorate, working part-time on a rota basis. That structural change also resulted in an organisational change because of the distinction between front-office activities (receiving Members, providing information, receiving requests) and back-office activities (processing requests, carrying out checks). The Budget and Verification Service became the Budget and Verification Unit, and its head was appointed in June 2016. Parliament appointed a new Accounting Officer in 2016; by decision of the Secretary-General, he took up his duties on 1 August 2016. DG ITEC Innovation and Technological Support Transfer of activities within DG ITEC. The processes concerning the Project Management Board (the Forward Board — evaluating the business cases — and the newly created Solutions service — proposing technology to be employed), are now grouped together in the Concept unit. Activities related to SharePoint and Knowledge Management were transferred to that new unit from the Evolution unit and activities related to research of existing software packages, solutions on the market and their required EP infrastructure were moved from the Standards unit. The existing structures in the Directorate for Publishing and Distribution (EDIT) were reorganised. The Directorate now comprises four units — Clients, Tools and Methods Unit, Intranet and Multimedia Unit, Document Production Unit and the Crossmedia Printing Unit. The objective of these changes was to ensure the provision of even higher quality services to all clients of the Directorate. Additionally, further organisational changes were carried out during the year to optimise the structure and strengthen the horizontal support of the Directorate for Innovation and Resources during 2016, with the creation of the new unit for Innovation, Performance and Internal Control (IPIC). The Innovation Service was transferred to the IPIC Unit and the ex-Ante service to the Human Resources unit of DG-ITEC A new service was implemented in the Concept Unit (Solutions) with a particular emphasis on support for collaborative solutions (such as MS SharePoint, Jahia, Confluence and Knowledge Management) as well as an efficient procedure for software selection. A Bureau Decision of 24 October 2016, approved the creation of the Chief ICT Security Officer (CISO) entity in DG-ITEC. Consequently, the Standards unit and its two services have been replaced by the ICT Security unit (consisting now of ‘Security Management’ and ‘Security Operations’) under the CISO entity, while the Standard Configuration service becomes part of the Infrastructure and Management unit. DG SAFE Security and Safety In June 2016 the Bureau approved the setting up of a new Protection Unit within the Directorate for Proximity and Assistance, Security and Safety. The procedure for filling the head-of-unit post was put in hand in late 2016. The Director for Strategy and Resources continued as acting Director after his appointment as Director General.