ARCHIVES HISTORIQUES 
DE LA COMMISSION 
 
 
 
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DOCUMENTS "COM" 
 
 
 
 
COM (84) 093 
 
 
 
Vol. 1984/0 036 
  
 
Disclaimer  
Conformém ent au règlement (CEE, Euratom) n° 354/83 du Conseil du 1er février 1983 
concernant l'ouverture au public des archives historiques de la Communauté économique 
européenne et de la Communauté européenne de l'énergie atomique (JO L 43 du 15.2.1983, 
p. 1), tel que modifié par le règlement (CE, Euratom) n° 1700/2003 du 22 septembre 2003 
(JO L 243 du 27.9.2003, p. 1), ce dossier est ouvert au public. Le cas échéant, les documents 
classifiés présents dans ce dossier ont été déclassifiés conformément à l'article 5 dudit 
règlem ent. 
In accordance with Council Regulation (EEC, Euratom) No 354/83 of 1 February 1983 
concerning the open ing to the public of the historical archives of the European Econom ic 
Communit y and the European Atom ic Energy Communit y (OJ L 43, 15.2.1983, p. 1), as 
amended by Regulation (EC, Euratom) No 1700/2003 of 22 September 2003 (OJ L 243, 
27.9.2003, p. 1), this file is open to the public. Where necessary, classified documents in this 
file have been declassified in conformity with Article 5 of the aforementioned regulation.  
In Übereinstimmung mit der Verordnung (EWG, Euratom) Nr. 354/83 des Rates vom  1. 
Februar 1983 über die Freigabe der historischen Archive der Europäischen  
Wirtschaftsgemeinschaft und der Europäischen Atomgem einschaft (ABI. L 43 vom  15.2.1983,  
S. 1), geändert durch die Verordnung (EG, Euratom) Nr. 1700/2003 vom 22. Septem ber 2003  
(ABI. L 243 vom  27.9.2003, S. 1), ist diese Datei der Öffentlichkeit zugänglich. Soweit  
erforderlich, wurden die Verschlusssachen in dieser Datei in Übereinstimmung mit Artikel 5  
der genannten Verordnung freigegeben.  
COMMISSION OF THE EUROPEAN COMMUNITIES
COM(84) 93 final
Brussels, 21 February 1984
REPORT O N  COMMITTEES AN D  G R O U PS O F  EXPERTS
(Communication from the Commission to  the European P arlia m e nt)
COM(84) 93 final

CONTENTS
INTRODUCTION 1
RATIONALIZATION MEASURES ADOPTED BY THE COMMISSION 2
DISSOLUTIONS, M ERG ERS AN D  MOTHBALLING 2
ADMINISTRATIVE AN D  BUDGETARY M ANAGEM ENT 4
A u th o riz a tio n  procedures 7
Attendance 7
Reimbursement o f expenses to  government experts 7
Reimbursement o f expenses to  non-government experts 8
Reimbursement 8
Reimbursement o f re duced-fare tr a v e l expenses 8
Payment to  m in is trie s  of government e x p e rts ' expenses 9
In te rn a l o rg a n iz a tio n 9
ImDroved o rg a n iz a tio n  o f meetings 9
C om pute riza tio n, p lan n in g  and transparency 10
R e s tric tio n s  on meetings held o u ts id e  the 
D iv is io n a l centres 10
Management o f a p p ro p ria tio n s 10
M o n ito rin g  and c o n tro l o f the u t i liz a t i o n  o f 
a p p ro p ria tio n s 10
Breakdown o f a p p ro p ria tio n s  w ith in  A r t ic le  251 11
Consequences o f improved management of 
A r tic le  250 and A r t ic le  751 l o r  otïïêr budget 11
lin e s
M ANAGEM ENT O F  APPROPRIATIONS IN 198312

INTRODUCTION
1. This re p o rt has been prepared in  response to  P a rlia m e n t's  
re s o lu tio n  o f 16 September 1983 on the e ffic ie n c y  and cost to  the 
Community budget o f management, a d v is o ry  and c o n s u lta tiv e  com m ittees. In
th is  re s o lu tio n  P arliam ent c a lle d  on the Commission to  present a re p o rt which would
(a) e s ta b lis h  th a t the r a tio n a liz a tio n  procedure was under way and
(b) in d ic a te  how a p p ro p ria tio n s  were managed d u rin g  the p e rio d  o f 
1983 when funds were blocke d .
2. O n 21 A p r il 1983 the Commission had sent P a rlia m e n t's  Committee 
on Budgetary C o n tro l in fo rm a tio n  on committees and groups o f experts 
a s s is tin g  the Commission and some documentary annexes. The 
in fo rm a tio n  had been assembled in  response to  the q u e s tio n n a ire
(PE 82546/Ann. 1 /r e v .) produced by the Committee in  connection w ith  
i t s  re p o rt "on the cost to  the E C  budget and e ffe c tiv e n e s s  o f 
committees o f a management, a d v is o ry  and c o n s u lta tiv e  n a tu re ."
3. In advance o f P arliam ent adopting i t s  16 September re s o lu tio n ,
the Commission had decided to  review  i t s  A r t. 250 and 251 committees and groups
o f expe rts and had created a Screening Group fo r  th a t purpose drawn
from the departm ents most concerned and ch aired  by the P re s id e n t's
O ffic e . This d e c is io n  was prompted by the Commission's constant
concern to  r a tio n a liz e  the a c t i v it ie s  o f committees and groups of
e xpe rts and the e f f o r t s  by P arliam ent· in  1983 to  persuade
the Commission to  improve management o f the c o n s u lta tio n  fu n c tio n .
4. The Commission discussed the Screening G roup's fin d in g s  on
30 November 1983 and again on 1  February 1984 and adopted two s e rie s  
o f measures:
-  measures to  r a tio n a liz e  the e x is tin g  s tru c tu re  o f c o n s u lta tio n , in  
p a r tic u la r  by d is s o lv in g , merging or m o th b a llin g  a number of 
committees and groups o f e xpe rts whose a c t i v it ie s  were e ith e r no 
longer necessary o r d id  not r e f le c t  Commission p r i o r i t i e s ;
-  measures to  improve a d m in is tra tiv e  and budgetary management o f the 
system .
5. In  accordance w ith  P a rlia m e n t's  w ishes, th is  re p o rt:
(a) d e scrib e s the measures taken by the Commission to  promote 
r a t io n a liz a t io n  and improve management;
(b) in d ic a te s  how a p p ro p ria tio n s  were managed d u rin g  the p e rio d  o f 
1983 when funds were blocked.

- 2 -
RATIONALIZATION MEASURES ADOPTED BY THE COMMISSION
DISSOLUTIONS/ M ERGERS AN D  MOTHBALLING
6. Of a t o t a l o f 603 committees and groups o f e x p e rts , the Commission
has d e a lt w ith  89 by d is s o lu tio n  o r merger w ith  o th e r groups. I t  has m othballed 
a fu r th e r  43 fo r  1984 (see Table 1 ). The number o f a c tiv e  committees 
and groups o f e xpe rts has th e re fo re  been reduced by 132 (89 plus 43)» or 
21.9% o f the t o t a l.
7. These fig u re s  exclude major r a tio n a liz a tio n  in  the research s e c to r.
A  proposal pending befo re  the C ouncil would lead to  the d is s o lu tio n  o f 
36 committees and subcommittees m othballed la s t ye a r. Adoption o f th is  
proposal would have a co n sid e ra ble  impact on the u t i liz a t i o n  o f A r t ic le  251 
a p p ro p ria tio n s  since one t h ir d  o f the cost o f these committees is  charged to  
th a t A r t ic le .
8. Annex I l i s t s  the committees and groups o f e xperts which have been d is s o lv e d , 
merged o r m o thb a lle d. As fa r  as committees set up by C ouncil d e c is io n  are 
concerned, the Commission has sent a d r a ft d is s o lu tio n  d e c is io n  to  the 
C ouncil (Annex I I  C0M(84) 53 f i n a l ) .
9. Although the proposed re d u c tio n  in  the number o f committees and groups 
o f e xperts is  s ig n if ic a n t ,  savings w i l l  not n e c e s s a rily  be h ig h . In some 
areas ( fo r  example, re se arch , the in te r n a l m arket, in d u s tr ia l a f f a ir s ,  
employment, s o c ia l a f f a ir s ,  e d u c a tio n , and s t a t is t ic s )  i t  was p o s s ib le
to  re v is e  c o n s u lta tio n  s tru c tu re s . In o th e rs a l l  th a t was necessary was 
to  d is s o lv e  or m othball committees o r groups o f e xpe rts which were already 
d e fu n c t.
10. I t  can be d i f f i c u l t  to  p re d ic t c o n s u lta tio n  requirem ents a year in  
advance. This is  why departm ents o fte n  p re fe r to  re ta in  the p o s s ib ilit y  o f 
c a llin g  on committees and groups o f expe rts and to  make any savings 
re q u ire d  in  the management o f m eetings. As can be seen from Table 2 
(M eetings and expe rts convened), co n sid e ra b le  re s u lts  were achieved over

DGI
1
1 COMMITTEES— J-----------------------
,  PERMAN
ENT 
,  GROUPS OF EXPERTS,  COMMITTEES 
,  /GROUPS,  TEMPORARY 
,  GROUPS
1ACTIVE 1984 1  DORMANT 1984 1  ACTIVE 1984 , DORMANT 1984,  DISSOLVED/ 
,  MERGED,  OF EXPERTS 
,  ACTIVE 1984
Secretariat-General 1- 1 1 I-' '  2
Legal Service 1-1 1  1 1 1, |
SOEC13 1  *2 ; 211  2\ _
CUS 1141 1  6 1 '
DG I114!; '  12 , -1  .  2 '
DG II 121 i  3 1 -,  1
DG III127'  4 '  50 , -1  31 j  26
DG IV 12' 1  2 !2! i  1
DG V111;1  44 , 1I  18'  6
DG VI 157, i  46 1 6|
DG VII19'  2 '  '7 !-1  6 !  24
DG VIII 141  “ ,  5 1 1|  “ i  24
DG IX1“1  -1  1 '  i 1  r J  5
DG X 1' '  " !1
DG XI119I'  13 , '  13 ;  23
DG XII 181 ,  1 1 -1  3
DG XIII13|'  2 , 1  2;
DG XIV 151'  11 !11  1
DG XV12 '  20 i 31  9 ;  j  |
DG XVI 12 , 1 t  3 | -1  4
DG XVII1
131 '  14 i  1-1  1 1 !  11
DG XIX 111 1  “r.
Security Office1
1 l 1-1 1
*  1
Publications Office 1-1  1 I.
11861  8(*)'  ?R5 | . . .  3 5____1  
89■  136 
1 J 1 1 _1__________
* This figure excludes 36 dormant committees in the research sector whose dissolution is being considered by the 
Council. Approximately one third of the cost of meetings of these committees is charged to Article 251.TABLE

the Last two years in  terms o f the number o f e x p e rts reim bursed and the
number o f m eeting-days. Table 3 (E xpenditure on m eetings) shows th a t the
ra te  o f increase in  the cost o f m eetings was below the ra te  o f in f la t io n .
1
Although the average cost per expert rose by 34%  between 1981 and 1983, 
o v e r a ll A r t ic le  250 and A r t ic le  251 expe n ditu re  o n ly  went up by 2.2%.
11. Compared w ith  savings a lre a d y achieved in  the management o f m eetings, 
the impact on the budget o f steps to  d is s o lv e , merge and m othball committees 
and groups o f e xpe rts w i l l  be lim ite d  (120 000 E C U  p lus associated savings, 
on m eeting rooms, in te r p r e te r s , te c h n ic a l s t a f f ,  e t c . ) .  But the Commission 
considers th a t a process has been set in  t r a in  and th a t the new review and 
a u th o riz a tio n  procedures i t  has in tro du ced  (see p o in ts  16 et s e q .) -  and 
the transparency these w i l l  b rin g  -  w i l l  g ra d u a lly  lead to  fu r th e r 
r a t io n a liz a t io n .
ADMINISTRATIVE AND BUDGETARY MANAGEMENT
12. The Commission fe e ls  th a t improved a d m in is tra tiv e  and budgetary 
management must go hand-in-hand w ith  the r a tio n a liz a tio n  o f c o n s u lta tio n  
s tru c tu re s .
13. The measures adopted by the Commission re la te  to :
annual approval o f committees and groups o f expe rts fo r  the coming year 
(p o in ts  16 e t seq.)
-  the number o f e xpe rts who can be reim bursed (p o in ts  19 et seq.) 
arrangements fo r  reimbursement (p o in ts  24 e t seq.)
-  o rg a n iz a tio n  o f m eetings (p o in ts  28 e t seq.)
-  budget management (p o in ts  33 e t seq. ) .
14. P a rlia m e n t's  re s o lu tio n , and the re p o rt o f the Committee on Budgetary 
C o ntrol on which i t  was based, was co nfin e d  to  A r t ic le  250 (M eetings in  general) 
and A r t ic le  251 (Committee m e e ting s). I t  d id  not touch on committees and 
groups o f e xpe rts financed from o th e r a r t ic le s  o f the o p e ra tin g  budget or from 
the research budget.
_
Estimate based on the average increase in travel, subsistence and 
incidental expenses per expert.- 4 -

- 5 -
TABLE 2
MEETINGS AND EXPERTS CONVENED
*
1982 1983
TALKS
(up to  5 persons)725 571
MEETINGS
(6 persons and over)2 148 2 317
MEETINGS -  DAYS 3 720 3 468
EXPERTS REIMBURSED 
o f w hich:
. GOVERNMENT EXPERTS 
. NON-GOVERNMENT EXPERTS29 194
17 233 
11 96125 519
15 665 
9 854
AVERAGE NUM BER O F EXPERTS 
PER MEETING14 11
Figures s u b je c t to  re v is io n .

- 6 -
TABLE 3
EXPENDITURE O N  MEETINGS
( m illio n  ECU)
BUDGET ARTICLEAPPROPRIATION!----------------------------
I  O
UTTURNI_______________
1981 1982 1983 1984 Ì  1981
I1982 1983
7* - 6.5 6 . -I
I
6 .3  I  5 .-
.15.4 4 . 5 *
4.2 5 .- 4 .81
1
1  4 .3 
1 
1  
15.4 5 .0  *
1
0 I
2.5 [
1
1
1
1
10
3 .8
11.2 11.5 10.8 12.6 9.3
I10.8 9.5250 M eetings in  general
251 Committee m eetings
2510 E xpenditure on m eetings 
o f committees whose 
c o n s u lta tio n  is  
compulsory in  the procedure 
fo r  d r a ftin g  Community 
le g is la t io n
2511 E xpenditure on meetings 
o f committees whose 
c o n s u lta tio n  is  not 
compulsory in  the 
procedure fo r  d r a ftin g  
Community le g is la tio n
* Estimate.
0 Budget breakdown.

- 7 -
15. The Commission has decided, however, th a t fo r  a d m in is tra tiv e  and budgetary 
management to  be t r u l y  e ff e c t iv e ,  the new management measures should apply 
to  a l l  m eetings irr e s p e c tiv e  o f the budget or budget heading to  which expenses 
are charged.
A u th o riz a tio n  procedures
16. U n til 1983 the normal p ra c tic e  was fo r  each Member o f the Commission to  
a u th o riz e , a t the end o f one y e a r, the m eetings o f e x p e rts re q u ire d  by the 
departm ents re p o rtin g  to  him fo r  the fo llo w in g  ye a r.
17. The Commission has now decided to  in tro d u c e  a new procedure whereby the 
a c t i v it ie s  o f com mittees and groups o f e xpe rts w i l l  be reviewed at the end o f 
each year by the f u l l  Commission to  enable i t  to :
. m othball committees and groups o f e xpe rts whose a c t i v it ie s  no longer 
r e f le c t  Commission p r i o r i t i e s  and undertake any d is s o lu tio n s  o r mergers 
requi re d ;
. approve the l i s t  o f committees and groups o f e xpe rts which would be a c tiv e  
the fo llo w in g  year ( t h is  was done fo r  1984 in  Ja nu a ry).
I f  t h is  review  is  to  be e ffe c tiv e  i t  must be backed by a d e ta ile d  a n a ly s is , 
based on surveys o f the a c t i v it ie s  o f se le c te d  committees and groups of 
e x p e rts .
18. An ad hoc a u th o r iz a tio n  procedure has a lso  been in tro d u c e d  on a t r i a l  
basis fo r  m eetings not in c lu d e d  in  the annual fo r e c a s t; in  fu tu re  these w i l l  
have to  be a u th o riz e d  by the P re side n t o f the Commission.
Attendance
gejjbursgm ent o f expenses to g o v e rn m e n t expe rts
19. In A p r il 1983 the Commission decided to  lim it  reimbursement to  two 
government e xp e rts per Member S tate per m eeting, except in  the case o f jo in t  
meetings o r m eetings o f com mittees where the ru le s  o f those committees p ro vide  
fo r  more than two members. In p ra c tic e  i t  even proved p o s s ib le  to  lim it  
reimbursement to  one e x p e rt per Member S tate in  c e rta in  cases.

- 8 -
20. The Commission has decided to  re ta in  the measures introduced in  
1983. I t  d id  consider the p o s s ib ilit y  o f making e x is tin g  ru le s  even 
more rig o ro u s  by dropping the two exceptions mentioned above but came 
to  the c o n clu sio n  t h a t ,  given the modest savings which would r e s u lt, i t  
would be p re fe ra b le  to  leave the ru le s  as they are and re ta in  a measure 
o f f l e x i b i l i t y .
Reimbursement_of_exgenses_to_non;government_exgerts
21. Committees and groups o f expe rts composed o f non-government experts
(who are consulted because o f t h e ir  s p e c ific  q u a lific a tio n s  or the in d u s trie s , 
p ro fe s s io n s , or tra d e  unions they re p re se n t) were not a ffe c te d  by the 
ru le  lim it in g  reimbursement o f expenses to  two experts per Member S tate 
since the members o f these committees and groups are not n e c e s s a rily  
appointed on a n a tio n a l b a s is .
22. The Commission has th e re fo re  decided th a t, in  p r in c ip le , a 
reimbursement o f expenses to  non-government expe rts should be lim ite d  
to  a t o t a l o f 20 e xpe rts per m eeting. C r ite r ia  fo r  g ra n tin g  exemptions 
( fo r  exam ple, fo r  t r i p a r t i t e  o r in te r -p r o fe s s io n a l c o n s u lta tiv e  
com m ittees) w i l l  be d e fin e d .
23. I f  attendance by non-government e xpe rts were reduced in  th is
way, th e re  would be a 5%  saving on A r t ic le  250 and a 20% saving on A r t i ­
c le  251, making a pp ro xim a tely 600 000 EC U  in  a l l .
Reimbursement
Reimbursement_of_reduced-fare_travel_exgenses
24. Wherever p o s s ib le  the Commission takes advantage o f reduced 
fa re s  (APEX e tc .)  fo r  i t s  s t a f f  t r a v e llin g  on m issio n . This is  not 
tru e  o f n a tio n a l c i v i l  servants a tte n d in g  m eetings organized by the 
Commission.

- 9 -
25. The Commission w i l l  suggest to  the Member S tates th a t they make an 
e f f o r t  to  secure fa v o u ra b le  ra te s  from  a ir lin e s  and ra ilw a y  companies 
( c o lle c tiv e  season t ic k e t s ,  APEX ra te s  and so f o r t h ) .  I f  t h is  were done, 
the Commission could reim burse tr a v e l expenses on the b a sis o f the reduced 
fa r e . i f  i t  is  not done, the Commission w i l l  in v e s tig a te  the p o s s ib ilit y  
o f a c e n tra liz e d  system o f p re p a id  tic k e ts  or c e n tra liz e d  t ic k e tin g  by
a tr a v e l agency represented in  a l l  Member S ta te s .
26. Assuming th a t these moves led to  a re d u c tio n  o f 20% on o f f i c i a l  fa re s , 
a saving o f 1.5 m illio n  EC U  could be made.
P a y m e n t_ to _ m im strie s_ o f_ 2overnm ent_exgerts^_exgenses
27. At present expenses in c u rre d  by n a tio n a l e xpe rts are paid e ith e r  to  
m in is tr ie s  ( in  the m a jo rity  o f cases) or to  the expe rts d ir e c t .  To s im p lify  
a d m in is tra tio n  and improve m o n ito rin g  o f reimbursement the Commission w i l l  
endeavour to  make payment to  m in is tr ie s  the general ru le .
In te rn a l O rg a n iz a tio n  
Im groved_organization_of_m eetings
28. A  number o f procedures apply to  the o rg a n iz a tio n  o f m eetings. They are 
designed to  ensure sound management o f the budget a llo c a tio n  and to  a le r t  
departm ents re s p o n s ib le  fo r  te c h n ic a l support and management o f a p p ro p ria tio n s .
29. The Commission has reminded departm ents not o n ly  o f e x is tin g  in te r n a l 
procedures but a lso  o f the p r in c ip le s  o f sound management which would ensure 
o p tim a l o rg a n iz a tio n  o f the p re p a ra to ry  phase, the conduct o f meetings
and a c tio n  on any conclu sio n s reached ( f o r  exam ple, the need fo r  a fix e d  
agenda; the use o f p re lim in a ry  c o n ta cts to  d e fin e  n a tio n a l p o s itio n s  and 
e s ta b lis h  a measure o f agreement on item s on the agenda; tim e ly  despatch 
o f meeting documents in  the necessary languages; tra n s m is s io n  o f a set o f

- 10 -
meeting documents to  the J o in t In te r p r e tin g  and Conference S ervice^ 
the im portance o f c o n firm in g  th a t a conference room is  a v a ila b le  so 
th a t e xperts do not a rriv e  fo r  ca nce lle d  m eetings^ the im portance o f 
despatching convening n o tic e s  w e ll in  advance to  avoid absences and 
s ta n d -in s , e t c . ) .
C om guterization^_glanning_and_transgarenc^
30. C om puterization o f the payment and management o f A r tic le  250 and 
A r t ic le  251 a p p ro p ria tio n s  is  in  p ro gre ss. There is  a lso  a s p e c ia l computer 
programme (SAPHIR) covering the a v a il a b ilit y  o f in te r p re te rs  and conference 
rooms.
31. A  data base c o n ta in in g  basic in fo rm a tio n  on the o rg a n iz a tio n  and 
management o f meetings ( fo r  example, t i t l e  o f committee or group, number 
o f e x p e rts , ra te  o f u t i l i z a t i o n  o f a p p ro p ria tio n s  and budget a llo c a tio n ) 
is  e s s e n tia l i f  the management o f a p p ro p ria tio n s  is  to  be improved (see 
p o in ts  33 e t s e q .). The Commission plans to  cre a te  such a base, using 
SAPHIR as a s ta r tin g  p o in t i f  p o s s ib le .
R e s tric tio n s  on_meet i^gs_he ld_out si_de_the_grovi_si_ona l_cent res
32. The Commission a lre a d y a p p lie s  very s t r i c t  c r it e r ia  -  the P re s id e n t's  
approval is  re q u ire d  -  to  the a u th o riz a tio n  o f m eetings o f experts o utsid e  
the p ro v is io n a l c e n tre s . I t  has now decided to  extend these c r it e r ia  to  
a l l  committees and groups o f e x p e rts .
Management of Appropriations
M2Q itorin g_ an d _co n t ro l_ o f _ th e _ u tiliz a t io n _ o f _aggrogri_at i_ons_
33. Each D ire c to ra te -G e n e ra l is  given an a llo c a tio n  from the a p p ro p ria tio n s  
entered in  A r t ic le  250 and A r t ic le  251 o f the budget to  finance meetings 
o f i t s  com mittees and groups o f e x p e rts . A r t ic le  250 and A r tic le  251
are s u b je c t to  p ro v is io n a l commitment, which means th a t a u th o riz in g  
o f f ic e r s  are re q u ire d  to  check d u rin g  the course o f the fin a n c ia l year 
th a t in d iv id u a l commitments a c tu a lly  made fo r  meetings convened do not 
exceed these p ro v is io n a l commitments ( A r t ic le  23 o f the d e ta ile d  ru le s fo r 
im plem entation o the F in a n c ia l R e g u la tio n ).

- 11 -
34. A  number o f steps had been taken under t h is  mechanism in  the 
past to  make i t  e a s ie r to  m onitor a p p ro p ria tio n s . The Commission 
has now given the go-ahead fo r  the c o m p ila tio n  by computer o f a 
q u a rte rly  schedule o f m eetings o f committees and groups o f expe rts 
a u th o riz e d  by the Commission at the beginning o f the ye a r. This 
w i l l  make i t  p o s s ib le  to  keep a close watch on the u t i l i z a t i o n  o f 
a p p ro p ria tio n s  by D ire c to ra te -G e n e ra l and p in p o in t any "unscheduled" 
m eetings. The schedule w i l l  be brought to  the n o tic e  o f a l l  the 
departm ents concerned, thus f a c i l i t a t i n g  e ffe c tiv e  m o n ito rin g  o f the 
management o f a p p ro p ria tio n s  earmarked fo r  m eetings.
Breakdown_of _aggrogriations_w i_thi_n_Art i_ c le_ 25J
35. For 1984 the budgetary a u th o r ity  subdivided A r t ic le  251 in to
two item s (2510 and 2511) to  d if f e r e n t ia t e  between Community le g is la tio n  
on which c o n s u lta tio n  is  fo rm a lly  re q u ire d  and Community le g is la tio n  
on which c o n s u lta tio n  takes place but is  not com pulsory. This 
s u b d iv is io n  should make fo r  g re a te r transparency and improved m o n ito rin g  
o f im plem entation o f the budget. The Commission w i l l  take steps to  
apply the new nom enclature as soon as p o s s ib le .
Conseguences_of_im 0roved_management_of_Arti_cle_250_and_Arti_cle 251 fo r 
o ther_budget_ lin e s
36. The Commission co nsid e rs th a t improved management o f A r t ic le  250 
and A r t ic le  251 -  re d u c tio n  in  the number o f m eetings, fewer experts 
a tte n d in g  and b e tte r annual and q u a rte rly  p la n n in g  -  should have a 
p o s itiv e  e ffe c t on the  management o f o th e r budget headings, and in  
p a r tic u la r  a ssocia te d  expenses such as m eeting rooms, in te r p r e te r s , e tc .

- 12 -
M ANAGEMENT O F  APPROPRIATIONS IN 1983
37. Tables 6 and 7 show a llo c a tio n s  and commitments fo r  A r t ic le  250 and 
A r t ic le  251 in  1983 by D ire c to ra te -G e n e ra l and departm ent.
38. The fo llo w in g  a p p ro p ria tio n s  were entered in  the 1983 budget:
A r t ic le  250 A r t ic le  251 T o ta l
4 470 000 E C U 3 300 000 E C U 7 770 000 E C U
The fo llo w in g  a p p ro p ria tio n s  were entered in  Chapter 100:
A r t ic le  250 A r t ic le  251 T o ta l in  Chapter 100
2 000 000 E C U 2 000 000 E C U 4 000 000 E C U
F ollow ing release o f a l l  a p p ro p ria tio n s  and tra n s fe rs  to  o th e r lin e s  the 
t o t a l a v a ila b le  was:
A r t ic le  250 A r t ic le  251 T o ta l
6 000 000 E C U 5 400 000 E C U 11 400 000 E C U
39. The a u th o riz in g  departm ents' a llo c a tio n s  were designed to  ensure th a t 
committees could meet and e s s e n tia l c o n s u lta tio n s  could take place in  lin e  
w ith  the Commission's p r i o r i t i e s .  To pro vide  a ga in st any a p p ro p ria tio n s  
not being re le ase d , a reserve o f 2 613 600 in  A r t ic le  250 and 1  754 000 E C U  in  
A r t ic le  251 (a t o t a l o f 4 367 600 ECU) was created at the beginning o f the 
ye ar.

ARTICLE 250 - MEETINGS IN GENERALIrttSLt O
DIRECTORATES-GENERAL 
AND DEPARTMENTS
E xtern a l R e la tio n s  
Economic and F in a n c ia l A ffa ir s  
In te rn a l Market and In d u s t r ia l A f fa ir  
C om petition
Employment, Soc. A f fa ir s  &  Education
A g ric u ltu re
T ransport
Development
Personnel and A d m in is tra tio n  
In fo rm a tio n
Environm ent, Consumer P ro te c tio n  
and Nuclear S afety
S cience, Research and Development
In fo rm a tio n  Market and In n o v a tio n
F is h e rie s
F in a n c ia l I n s t it u t io n s  & T axation
R egional P o lic y
Energy
C re d it and Investm ents 
Budgets
F in a n c ia l C o ntrol
S e c re ta ria t-G e n e ra l -  S o cia l 
P artners O ffic e
S e c re ta ria t-G e n e ra l
Legal S ervice
Spokesman's Group
S t a t is t ic a l O ffic e
C o o rd in a tio n  o f F in a n c ia l Instrum ents 
S e c u rity  O ffic e  
Members' O ffic e s
J o in t In te r p r e tin g  & Conf. S ervice 
Teaching and E ducation Groups 
S e c re ta ria t o f the EC SC  Cons. Comm.
:Customs Union S ervice 
(Members o f the Commission 
(M issions to  Greece1983 1983
A llocations4com m itm ents*
87.100
53.100
790.000 
52.000
823.600
807.000 
213.300 
120.552
157.000
270.100 
183.2C0 
119.400 
121.000
199.500 
111.700
164.000
3.300 
3.900
4.300
118.100
18.900
38.500
330.200
8.500
22.900 
•  4.500
301.2CC82.100
41.100
700.000
52.000 
711.940 
700.300
118.500 
120.536 
152.534
270.100
91.000 
119.400
111.000
189.500 
111.700
164.000 
1.265
400
700
118.100
18.900
38.500
255.000
4.200
22.900 
3.300
291.2G C
'Subtotal 5.131.83 ? A  490 195
(Reserve8Ó 8.1A S
4  490 193Total
*Ρδsì tTori' ΙΓ ΙΤ Ί Τ δ c ffffibef—T9S3·. ------------ό.
ουο.οηο

-  14 -  .  TABLE 7
ARTICLE 251 -  COMMITTEE MEETINGS
DIRECTORATES-GENERAL 
AN D  DEPARTMENTS1983
Allocations*1983
iomniitmentS’*
(Extern aT~RènTT5ris ' 200.000 190.000
Economic and F in a n c ia l A ffa ir s 277.600 277.600
|In te r n a l Market and In d u s tr ia l A ffa ir s 376.000 330.000
C om petition 41.200 41.200
(Employment, Soc. A ffa ir s  &  Education 307.700 3Q7A94
A g ric u ltu re 2.393.700 2.293.700
T ransport61.900 45.90 0
developm ent174.300 173.000
p e rso n n e l and A d m in is tra tio n - —
In fo rm a tio n - !
■Environm ent, Consumer P ro te c tio n  
,and Nuclear S afety 151.700 151.700
S cie nce , Research and Development 167.100 125-000
(In form atio n  Market and In n o v a tio n 300.000 300.000
(F isheries 119.300 119.300
F in a n c ia l I n s t it u t io n s  and Taxation 20.500 20.500
R egional P o lic y73.700 78.700
(Energy,  60.000 60.000
(Credit and Investm ents - -
pudgets 21.700 18.700
F in a n c ia l C o ntrol r, -
S e c re ta ria t-G e n e ra l -  S o cia l P artners 
p f f i  ce —
Sec r e t a r i at-G en eral - -
Legal S ervice - «
Spokesman's Group
S t a t is t ic a l O ffic e1
C o o rd in a tio n  o f F in a n c ia l Instrum ents73.300 65.000
^ e c u r ity  O ffic e
Members' O ffic e s
J o in t In te r p r e tin g  & Conf. S ervice —
Teaching and E ducation Groups
S e c re ta ria t o f the ECSC Cons. Comm. ». ».
Customs Union S ervice 
Members o f the Commission435,5-00 425.500
fis s io n s  to  Greece- -
, S u b to ta l5.260.200 5.023.294
1 Reserve 139.809 -
r n.s.-'to.cai 3.023.29/·
^ P o s itio n  a t 31 December 1983.

- 15 -
40. At end June the r e s tr ic te d  a llo c a tio n s  were:
A r t ic le  250 A r t ic le  251 T o ta l
3 243 600 E C U  
Reserve 1  166 400 EC U2 863 500 E C U  
Reserve 436 500 EC U6 107 100 E C U  
1  602 900 E C U
41. F ollow ing p a r t ia l release o f a p p ro p ria tio n s  by P arliam ent on 
24 June a llo c a tio n s  were incre ase d :
A r t ic le  250 A r t ic le  251 T o ta l
4 988 300 E C U  
Reserve 631 700 E C U4 891 700 EC U  
Reserve 8 300 E C U9 880 000 E C U  
640 000 E C U
42. F o llo w in g  P a rlia m e n t's  agreement d u rin g  t h e ir  d is c u s s io n  o f 
supplem entary and amending budget No 2 /8 3 , a llo c a tio n s  were increased to  
11 400 000 ECU. The amount committed by the end o f the year was:
A r t ic le  250 A r t ic le  251
4 490 195 E C U 5 023 294 E C U
Unused a p p ro p ria tio n s  t o t a lle d  1  886 511 EC U  (in c lu d in g  1  509 805 E C U
in  A r t ic le  250 and 376 706 E C U  in  A r t ic le  251).
43. The p re c a u tio n s  taken to  deal w ith  the s p e c ia l s itu a tio n  o f these 
two budget headings in  1983 meant th a t fewer m eetings were held d u rin g  
the f i r s t  nine months o f the y e a r, although a l l  e s s e n tia l meetings 
d id  take p la c e . R igorous m o n ito rin g  o f a p p ro p ria tio n s , combined w ith 
the f i r s t  r e s t r ic t io n s  imposed by the Commission in  1983, kept 
e x p e n d itu re  at 75% o f the a p p ro p ria tio n s  in  A r t ic le  250 and 93% o f 
the a p p ro p ria tio n s  in  A r t ic le  251.

-16-
44. A n a ly s is  o f the management o f A r t ic le  250 and A r t ic le  251 
a p p ro p ria tio n s  in  1983 shows th a t the Commission achieved considerable 
sa vin g s. P a rlia m e n t's  d e c is io n  to  block funds was undoubtedly a 
c o n trib u to ry  fa c to r . B u t, as Table 3 shows, some e f f o r t  towards savings 
in  t h is  area had s ta rte d  as e a rly  as 1981. The management o f a p p ro p ria tio n s  
in  1983 p ro vide d  v i t a l  p r a c tic a l experience and a sound basis fo r  the 
r a t io n a liz a t io n  and management measures discussed in  the f i r s t  p a rt o f th is  
re p o rt.

ANNEX 1
COMMUTEES AND EXPERT GROUPS DISSOLVED/MERGED/MOTHBALLED
D1SSQLVED .
ST ATT STI CAL OFFICE__
Comi
té statistique du commerce intérieur
Groupe "Transmission sur bandes magnétiques"
EQONOMIC AND FINANCIAL AFFAIRS
Groupe d'études des perspectives à moyen terme
INTERNAL MARKET AND INDUSTRIAL AFFAIRS 
Eurccode 2
Eurocode 3
Industrie du bois
Industrie du papier
EMPLOYMENT, SOCIAL AFFAIRS AND EDUCATION
Groupe liaison pour l'égalité des femmes
Groupe experts F.P. des femmes 
Correspondants sécurité sociale 
Opérateurs sociaux
Handicapés :  rér abi li t  ?tior· internationale.

-  2 -ANntX ±
TRANSPORT
Comité de l'aménagement des systèmes nationaux 
des taxes sur les v é h ic u le s  u t i l i t a i r e s
Groupes de t r a v a il "renforcem ent g e s tio n  commerciale 
chemins de f e r "
Groupes de t r a v a il "e n tra ve s aux passages f r o n t a lie r s "
ENVIRONMENT, CO N SU M ER  PROTECTION AN D  NUCLEAR SAFETY
Normes de q u a lité  de l ' a i r  (dioxyde d 'a z o te )
N a tio n a l e xpe rts on ra ilw a y  noise 
R écupération des pneux usés 
R écupération des métaux n o n -fe rre u x  
C o n trô le  des p ro d u its  cosmétiques 
Groupes d 'e x p e rts  économiques 
P ro d u its  ménagers
E tiqu e ta g e  des denrées a lim e n ta ire s
INFORMATION MARKET AND INNOVATION
EU  SI R E  K  . .
THERMO')ATA
FINANCIAL·'1 'INSTITUTIONS A N D  TAXATION
Groupe comptés annuels des succursales 
Assurances démarchage
Impôts in d ir e c ts  fra p p a n t les mouvements des capita u x
Q uestions fis c a le s  in te rn a tio n a le s
Problèmes r e l a t i f s  à l'a p p lic a t io n  des A rt. 95 à 97 
du T ra ité  Ci:E  en m atière de T.C.A.

- 3 - ANNEXI
ENERG Y
Table ronde avec des p ro du cteu rs d 'é l e c t r i c i t é  
et in d u s t r ie ls  de com bustible
Réunions pour la prom otion d 'é n e rg ie s  n o u ve lle s
Groupe de t r a v a il "C oal u t i l i s a t i o n  research development 
and d e m o n s tra tio n "
E xperts géologues pour l'a n a ly s e  de l'e x is te n c e  de gaz 
en pro fo n de u r
Table ronde "s im u la te u rs "
M ER G ED
INTERNAL MARKET AND INDUSTRIAL AFFAIRS
Matéri aux_de_construction regroupant :
- résistance au feu
- portes pleines
- problèmes divers
-  c o n s tru c tio n s  en b o is
Protection_contre illQ£endie_des_bêtiments regroupant :
-  c o o p é ra tio n  CEE/AE
- meubles rembourrés - inflammabilité
- symposium '84
Mater iels_el phénomène_s_é lect ri gués regroupant :
- matériels utilisables en atmosphère explosible
- adaptation au progrès technique - directives 76/889 et 890
- adaptation au progrès technique - directive 79/196
- application de 1a directive "basse tension" - 
directive 72/23
. / .

Commerce_et_d2str^but^on. regroupant
- experts gouvernementaux
- nouveaux média et commerce
- avenir du commerce de gros
ion_navale regroupant :
- comité de Liaison (industrie)
- CAAGE (armateurs)
- représentants armateurs et industriels
Législation des denrées alimentaires regroupant :
- additifs
- aliments surgelés
- aliments diététiques
- arômes
- cacaco et chocolat
- coordination Codex alimentaires
- étiquetage
- laits de conserves - nitrates produits laitiers
- matériaux et objets en contact avec denrées alimentaires
- méthodes d'analyse
- margarine
- sucres
- groupe réduction
- coordination avec les Etats membres 
règlemntatîon aliments
- méat research collaboration
- viande
EMPLOYMENT, SOCIAL AFFAIRS AND EDUCATION
Services_gubliçs_et_santé regroupant :
- Nouvelles technologies
- Nouvelles technologies dans le secteur de l'énergie
- Service public et santé

ANNtX· i
- 5 -
Industries_transfçrmatriçes_des_métaux regroupant :
- Problèmes sociaux des nouvelles technologies de la 
métallurgie
- Problèmes sociaux politique industrielle et métallurgie
- AménagcMnent des heures de travail
- Négociations collectives
Groupe i^ndust ri_es_a l|m£ntai res regroupant :
- Brasseries
-  Tabac
- Sucre
- Transformation poissons
- Transformation viandes
Groupe hadicapes regroupant :
- Liaison
- Information
Groupe_problèmes so(naux_const ru et ion
- Secteur aérospatial
- Machines-outiIs
- Automobiles
- Construction navaleregroupant :
TRANSPORT
Naviaation intérieure regroupant
- Trafic fluvial - Nord-Sud
- chargeurs (UNICE)
- organisation du marché
Recherche et développement (tout_mode_de_transport)  regroupant :
- Recherche transports
- Recherche transports maritimes
- Recherche 1 : ·  ansnorts aériens

•  ANNEX I
-  6 -  _____________________
EN
VIRONMENT, C O N SU M ER  PROTECTION,.AND N U C LE _A R  SAFETY
§£2yE£_^Ë_£E§vail_des_grodui^s_cosm étigués regroupant :
“  R édaction pour Les méthodes d 'a n a ly s e  des p ro d u its  
cosm étiques
-  Méthodes d 'a n a ly s e  des p ro d u its  cosmétiques
EÉ§SËy_dlÉ22l:§£_2li2i2§ regroupant :
-  E ducation environnem entale
-  E ducation des consommateurs
â22l-.l2Ë£l22_§l0Ë_!D 2dlÎl2Ë£i22_^Ë_Iâ_^i£Ë££ive_c *e 1  967_sur 
i£§_£y^£Î.§2£Ê§_^222Ë£Ëy§Ë£ regroupant :
-  A u to rité s  compétentes
-  C la s s ific a tio n  e t é tiq u e ta g e  des susbtances dangereuses 
(y com pris TSCA)
-  In v e n ta ire  des substances chim iques (EINECS)
§ï2Ê££§_^Ê?...§y^£lÊG£Ë§. de la _ tis te _ I_ e t_ d e _ la _ ll§ te _ II 
de_l^o_d2re£t2\/e_76/464_CEE regroupant :
-  E xperts de la li s t e  I
-  E xperts de la l i s t e  I I
FINANCIAL INSTITUTIONS AN D  TAXATION
Assurances_- d ro 2t_ d e _ c o n trô le  regroupant :
- Assurance -  dommages / droit de c o n trô le
- Assurance - Vie / droit de.contrôle
[i2£î02Di§££l22_^Ë5_£Ër:i‘ .5 _ £ y £ -i£ -£ t!iÎÎ£ Ë _ ^ l3 ÎÎ2 i£ Ê  regroupant :
-  Etudes des conséquences économiques b u d g é ta ire s et 
s o c ia le s  découlant de l'h a rm o n is a tio n  de taux de TVA
>
Harmonisation des_ s_chémas_com[ 2tables_des_b?ngues regroupant :
- Banques "returns"
- Comptes conso! idés des banques;

"'"ARN ca i
- 7 -
Transact ions_sur_valeurs_im m obili ères regroupant :
- Accès à l 'a c t iv it é  d'agent de change
- Inform ations sur les valeurs m obilières
E N E R G Y
Règlement charbon_à_çake_pour_la_sidérurgie_de_la_Çommunauté, 
pour les guestions_de_grix_du_marché_charbonrnert _les 
imgortations_de_charbon absorbant :
-  Im portations de charbon
Grouge germanent_de_çonsultation_CEE/JJNIPEDE_et_ÇEE/FIPACE 
regroupant :
- Consulation CEE/UNIPEDE
-  C onsultation CEE/FIPACE
MOTHBALLED
LEGAL SERVICE
Parlement européen :  procédure é lecto ra le  uniforme 
STATISTICAL T3FFICE ~
Sous-groupe s ta tis tiq u e s  des tra v a ille u rs  
étrangers
Groupe de tr a v a il in dicate urs sociaux
Groupe de tr a v a il ad hoc s ta tis tiq u e s  des »
p ro d u its végétaux (enquêtes et v itic o le s )
Groupe de tr a v a il b ilans Vin, Graisses et 
huiles
Groupe s ta tis tiq u e :, des t ronsports dérivées
du co m rrie  >: ce  c x t é  r u  r

____________________________________________ - ô -
Groupc "conteneur et Lransp<-rt combinés"
Groupe de coordination "révision des 
questionnai res"ANNEX" I
Prix de L'énergie
Eurostat/Nations Unies sur 'harmonisation 
des nomenclatures au niveau mondial
Comité statistique de transports
Groupe de travail satistique de · transports  
par route
Groupe de travail statistique de transports 
par navigation intérieure
Groupe de travail statistique de transports 
par cehmin de fer
Groupe de travail statistique de transports 
de la navigation aérienne
Programme de comparaison internationale de 
prix
National Household survey capaiaility programme
Comité des statistiques de l'énergie
Groupe de travail tableaux entrée-sortie de 
l‘énergie
Sous-groupe "production acier brut"
Sous-groupe négociants de produits sidérurgiques
Sous-groupe statistique harmonisée de l'emploi 
salarié
INTERNAL MARKET AND INDUSTRIAL AFFAIRS
Comité :  "Appareils et moyens o'c- levage et m'anulent i  on"
Comité :  "Appareils à pression et méthodes de contrôle de 
ces appareils"
Comité :  "Générateurs aérosols"
Comité :  "Coloration clés médicaments"

-  9 -ANNEX I
COMPETITION
Aides d 'E ta t : A p p lic a tio n  des rè g le s  de concurrence du 
t r a i t é  CEE à la n a v ig a tio n  aérienne e t m a ritim e  a in s i que 
les se cte u rs des tra n s p o rts  par chemin de f e r ,  par route 
et par v o ie  n avig a ble
A p p lic a tio n  de la  d ir e c tio v e  de la  Commission 80/723
EMPLOYMENT, SOCIAL AFFAIRS AND EDUCATION
Comité p a r it a ir e  pour l'i n d u s t r ie  de la  chaussure 
Groupe d 'im p rim e rie s
AGRICULTURE ·
A p p lic a tio n  de la  d ir e c t iv e  n° 77/435/CEE
Groupe d 'e x p e rts  -  modèles d 'e x p lo ita tio n s
E xperts analyse s itu a tio n  des e x p lo ita tio n s  a g ric o le s
E xperts in fo rm a tio n s  nécessaires pour l'a n a ly s e  du se cte u r 
a g ric o le  (y com pris q u e stio n s r e p r é s e n ta tiv ité )
N é go cia tio ns ACP/CEE
Pressurage des marcs et supressurage des marcs
développent
Groupes e x p e rts - T raitem ent n a tio n a l des O N G
• FINANCIAL INSTITUTIONS AN D  TAXATION
L iq u id a tio n  des é ta b lisse m e n ts de c ré d its
L is te  des é ta b lis s e m e n ts  de c ré d its
Impôts in d ir e c ts  fra p p a n t les c o n tra n ts  d'a ssura n ce

- 10 -ANNEX I
REGIONAL P’ OLICY
Comité des mesures supplémentaires en faveur du 
Royaume-Uni