ARCHIVESHISTORIQUES
DELACOMMISSION
COLLECTION RELIEEDES
DOCUMENTS "COM"
COM(82)406
Vol.1982/0136

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COMMISSION OFTHEEUROPEAN COMMUNITIES
COM(82)406 final
Brussels .24th June 1982
GENERAL BUDGET KIR1982
SECTION III-COMMISSION -PART A
TRANSFER OFAPPROPRIATIONS No25/82
(non-compulsory expenditure )
!> t
C •
^<>Vv
FROM CHAPTER 100-PROVISIOMti APPROPRIATIONSECU
2400 000
TOCHAPTER 21
Article 213
Article' -214–EXPENDITURE ONDATA PROCESSING
–Computer operations handled out3ide
–Analysis ,programming ,preliminary
analysis and special pro.jects
handled outside1100000
1300 000
TheFinancial Controller approved this proposal on17.6.1982 *
inaccordance with Artiole 21(4)oftheFinancial Regulation andcertified
that theappropriations areavailable *

GROUNDSLcrvv^H-C
1.Theappropriations fordataprocessinginthe19o2budgetamountto
25millionECU,ofwhich22.6millionECUareenteredinChapter21and
2.4millionECUinChapter100.
Theappropropriations inChapter100canbeused(followingtransferto
therelevantheadings)onlywhenthebudgetaryauthorityhasbeengiven
areportsummarizingtherestructuring planforthedataprocessing
departments andthemeasurestakentoimprovetheiroperationfollowing
therecommendations ofexpertsconsultedbytheCommissionin1981.
Detailsoftheneworganizational structureofthedataprocessing
departmentandthevariousmeasurestakenonthebasisoftheexperts'
reportsiresetoutintheAnnexe
2.Thebudgetaryauthorityisrequestedtoapprovethetransferofthe
2.4millionECUenteredinChapter100toChapter21asfollows:
-Chàpter100:–2.4millionECU
-Article213:+1.1millionECU
-Article214:+1*3millionECU.

3.Article213-Computeroperationshandledoutside
Thewholeappropriation of2438000ECUallocatedto-thisArticlehas
beencommitted.The1.1millionECUrequestedwillcoverthefollowing
expenditure :
(a)Directorate-GeneralforEconomicandF^r^£ial_Affairs __–_DGII__..
533000ECU
Forprocessingworkbyaservice "bureauinvolvinganalysisofstatistical
dataandeconomicmodelling,inparticular:
.evaluationofdataonexternaltrade;
.asimulationofshort–term(Eurolink)andmedium-term (COMET)economic
forecasting modelsincollaboration withtherelevantauthoritiesinthe
MemberStates*
(b)JDire£t£rate^Gener,a.l forScience,^Res^axchandDeve^ojment–DGJCII
110000ECU
ForoperatingtheEFOM12Cstudymodelonenergysupplies(CouncilDecision
79/785/EEC).Theaimofthemodelistostudywaysofoptimizingproduction
capacityintheMemberStatesonthebasisofforecastsofenergydemand.
(e)Directorato-General _fo_rRe£ional_Polic^–DG_XVI
88000ECU
Tocontinueprocessingdatafortheperiodicreportonregionalstatistics
whichDGXVIhastopreparefortheCouncilunderDecision77/137/EEC.
(d)Dire£toratj^General forEnergy^-_JDGXVTI_
150000ECU
Forcontinuedworkonapplications formonitoringfissilematerialsand
thecompilationofthestatisticsrequiredbytheInternational Atomic
EnergyAgencyinVienna.

-3-
(e)StatisticalOffice–SOEC
219OOOECU
Ofwhich
-175000ECUarefortheLabourForceSurvey1981.Asinthecaseofprevious
surveys(1978,1979)concerningthestructureandcompositionoftheworking
populationintheMemberStates,thedatafromthissurveywillbeusedinparticularbyDGII,DGVI(Agriculture)andDGXVIintheirrespectivefields.
-44000ECUforcontinuedvrorkoncompilingtheSIENAdatabaseonexternal
tradeonthebasisoftheKIMSXnomenclature .ThedatawillbeusedbyDGI
(ExternalRelations),DGIISDGIII(internalMarketandIndustrialAffairs),
DGVIandDGVIII(Development).
4.,Article214-Analysis,programming ,preliminaryanalysisandspecial •projects
handledoutside
Thewholeappropriation of1874000ECUallocatedtothisArticlehasalready
beencommitted.Therequestfor1®3millionECUisintendedtocoverthe
following:
(a)Direct^ata-Genera ^forthe^nternalJV^kej ^and^nd^trial^Affairs ^-^__DGIII
-Programmingformonitoringinthesteelindustry(SteelIII).
Approximately 1000days:330000ECU.
-Programmingformonitoringinthetextileindustry.
Approximately 600days:160000ECU.
(b)StatisticalOffice
-ProgramminginconnectionwithCROWDS(timeseries)<,
Approximately 300days:80000EGUo
(c)CustomsUnionService
ProgrammingfortheTARICIIprogram.
Approximately 1200days:320000ECU.
(d)Dire^OTate-Genera ^forEmjDlo^ent^^ocial^A^fairs^and^Educat^i^nj-^JDG V
Furtherprogramminginconnectionwiththeapplications fortheEuropean
SocialFund., '
Approximately 200days:66000ECU.

-4-
(e)Directorate-General forA^Í£ulture-DG_VI
Additionalprogramminginconnectionwithcomputerization oftheEAGGP
Approximately 100days:30000ECU
(f)Directorate-Genera_l£orPers£nnel >andAdministration-DGIX
Programmingrelatingtothedevelopmentofthecomputerizedstaff
managementsystem(SYSPER).
Approximately 450days:120000ECU
(s)£ire£torate-Genera^forRegionalPolicv-DGXVI
FurtherprogrammingfortheERDP(EuropeanRegionalDevelopmentFund).
200days:55000ECU
(h)Dire£t£r^t&-General forCredit^^^l^v^stments^j -;_DGXVIII
Programminginconnectionwiththecomputerization ofECSCaccounts.
Approximately 230days:60000ECU
(i)Dire£torate-General forBudgets–DGXIX
Programming workinconnectionwiththecomputerization oftheSingle
AccountingCentre.
Approximately 180days:40000ECU
(j)Miscellaneous
Additionalprogrammingforvariousapplications involvinganumberof
Directorates-General (DGsVIII.VII(Transport),IX):39000ECU.
Annexes:Theorganization ofdataprocessingwithintheCommission.

ANNEX1
THEORGANIZATION OFDATAPROCESSING WITHINTHECOMMISSION
IntroductionPa^e
1.Committeesforthemanagementofinformatics 2
2.Centralinformaticsunit 4
2.1Informaticsplanningandadministration (IPA) 4
2.2Qualitymanagementandinternalaudit 5
2.3ComputerCentre 5
2.4Integratedinformation systems 5
2.5Informaticsengineering 6
2.6Applications development 6
3.DataprocessingintheDirectorate-General 7
4.Interinstitutional cooperation
4.1Background $
4*21982workprogrammeoftheInterinstitutional
Informatics Committee 10
4.2.1Provisionalplanofcooperationfor1982 10
4*2.2WorkPlan 11
4*2.3Annualandinterimreports 12
Annex2 13

INTRODUCTION
Theneworganizational structure reflects thepresent growing convergence
ofseveral different areas oftechnology .Forthefirst time there now
exists asingle unit encompassing data processing (analysis ,programming ,
operation ofthecentral computers ),telecommunications (transmission of
speech anddata ),anddecentralized equipment which will beinterconnected
viaadata network (minicomputers ,terminals ,word processors ,office
equipment ,photocopiers ,typewriters ,teleconference equipment ,etc.).
Thereorganized Informatics Directorate nowcomprises 407officials plus
some 190outside staff under contract ,compared with 232officials and
58outside staff working under theformer Informatics Directorate . v
ThenewDirectorate 's1981 "budget totalled 31.4 million ECU ,ofwhich 20.7
million ECUwasfortraditional data processing ,while 10.7million ECUwas
forthenewly integrated areas (telephone system ,word processing ,office
equipment ,etc.).
TheDirector ofInformatics manages informatics mtheCommission either
directly ,through thecentral informatics unit ,orindirectly viainformatics
units intheDirectorates-General .Administratively speaking ,heisresponsible
totheDirector-General forPersonnel andAdministration and hereports to
theManagement Committee forData Processing intheCommission (MCDPC ).
Theterm "informatics "covers more than mere traditional data processing ,
being used here tomean theprogressive integration ofmeans ofhandling
data ,text ,images andspeech ,including office equipment (office automation ),
backed byatelecommunications network (telematics ).
1.Committees forthemanagement ofinformatics
Thenewcommittee structure isset out inAnnex 2

-3-
TheManagement Committee forData Processing intheCommission (MCDPC )
ischaired bytheDirector-General forPersonnel and~Administration (DGIX).
Its members are :
–theDirector-General forInformation Market andInnovation (DGXIII );
–theDirector-General oftheStatistical Office (SOEC );
–arepresentative from theSecretariat –General ;
–theDeputy Director-General forInternal Market andIndustrial Affairs (DGIII);
–theDirector oftheInformatics ,Mathematics andSystems Analysis
Department intheJoint Research Centre ,Ispra Establishment .
TheDirector forInformatics puts before theCDIC allmatters relating to
strategy ,guidelines ,organization ,planning andbudgets .
The CDIC isassisted bytwomain committees atDirector level :
–theUsers' Committee ;
–theInformation Technology Committee (ITC).
TheUsers' Committee ischaired bytheDirector forInformatics andcomprises
theofficials incharge ofdata processing ineach Directorate-General ,
theheads ofprojects andmembers oftheInformatics Directorate andof
theManagement andOrganization Division .
Meetings oftheUsers *Committee areorganized bytheInformatics Planning
andAdministration Department (see2.1)andcover matters concerning users ,
such asplanning ,priorities ,budgets andprojects .
Since theUsers' Committee istoolarge tobeable tohold regular meetings ,
rules will bemade toallow restricted meetings ofmembers whoshare acommon
interest inaparticular area ,with ,afixed agenda .Therules will bemodified
astheproblems relating toinformatics change soastokeep thetime spent
onmeetings tothebare minimum .

-4-
TheInformation Technolo^Committeeisanadvisorycommitteeandreports
totheMCDPCandthePermanentNucleusonIndustrialInnovation.Itis
chaired "bytheDirectorforInformatics andcomprises: i
–theDirectoroftheInformatics,Mathematics andSystemsAnalysis
DepartmentattheJRCIspraEstablishment ;
–theDirectorofIndustrialAffairsII(telematics,dataprocessing,
telecommunications ,transportandpubliccontracts)inDGIII;
–theDirectorforInformation ManagementinDGXIII.
ThetaskoftheITCistomakerecommendations ontechnological questions
concerningguidelinesohdistributed systems,bearinginmindtheobjectives
ofindustrialpolicy,researchandinnovationandtheneedsofinternal
users.Itprovidescoordination betweentheIHSISprojectandtheCommission's
distributed network.
ItissupportedbytheStandardsCommittee,whichischairedbytheDirector
oftheInformatics ,Mathematics andSystemsAnalysisDepartmentattheJRC
IspraEstablishment ,andbyotherworkingpartiessetupasandwhenneed
dictates.
2.CentralInformatics Unit
TheInformaticsDirectorate (IX-E)underMrDeBackercurrentlycomprises
thefollowingDivisionsandSpecialized Departments :
>
2.1InformaticsPlanningandAdministration (IPA)
TheSpecializedDepartmentforInformaticsPlanningandAdministration is
responsiblefordrawingupplansandbudgetsincollaboration withthe
officialsinchargeofdataprocessingintheDGs.Thisincludesmonitoring
themanagementofmajorprojects.
Itsresponsibility forbudgetarycontrolentailsensuringthatresources
areproperlyallocatedwithintheDirectorate anditdealswiththelegal,
administrative andcommercialaspectsofpurchasing.
Itsareasofactivityarethus:
–planningandbudgets; i
–contractsandmanagementofappropriations ;
–UsersCommittee.

_5-
2.2Quality management and internal audit
Thetask ofthis unit istoanalyse thequality ofwork ,done byoutside
firms andtheperformance ofthedatar-processing departments intheCommission .
Itcarries outrandom checks onthelevel ofservice ,security andinternal
controls .Thepurpose ofthese analyses andchecks istoproduce
recommendations designed tostimulate andimprove theorganization .
TheDivision also deals with complaints from user departments which cannot
besettled onthespot .This type ofwork will frequently require consultants
tobecalled inandwill involve only asmall team ofofficials .
2.3 Computer Centre
Therole ofthe Computer Centre mthecontext ofadistributed network
istoprovide users with apowerful computing capacity ,supplying CPU
time and associated services onanindividual contract basis .
These services include data collection ,applications management ,anduser
support forthebasic software andpackages supplied bytheCentre .
Distributed processing activities themselves arenolonger theresponsibility
oftheComputer Centre .
TheCentre 'smain areas ofresponsibility are asfollows :
–production ;
–configurations andoperating system ;
–jobmanagement anddata collection *
2.4 Integrated information systems
Theintegration ofinformatic services intheuser 'senvironment requires
asingle organizational unit able toprovide thenatural operational
interface forthedecentralized data-processing departments intheuser
DGs .This Division will beresponsible forimplementing theplan fora
distributed network inclose collaboration with thedata processing "
managers ineach DG,theManagement andOrganization Division andthe
Informatics Engineering Division .Itsactivities also cover telecommunications ,
telematics ,office automation ,minicomputers anddocumentary data base support
aswell aspromotion ,motivation ,manpower support anddirect assistance to
users .

This newDivision hasteen created to "bring "together several previously
separate units .Accordingly ,atemporary organizational structure has
"been setup.Amore fully integrated structure will "bedeveloped bystages .
Itcomprises thefollowing sections :
-management ,projects ,promotion ;
-télécommunications Brusse1s/Luxembourg ;
–decentralized equipment ;
–European Communities Information andDocumentary Research Centre (CIRCE ).
2.5 Informatics engineering j
This Division provides theinfrastructures forhardware andsoftware .
Itisresponsible fordesign ,planning ,defining specifications and
implementing standards fornetwork architecture andequipment .Itis
concerned with thepromotion ofsoftware development methods andaids
,andthecreation ofbasic software .TheDivision provides technical
back–upfortheIntegrated Information Systems Division andhastechnical
responsibility forallusers intheCommission .Italso services the
Information Technology Committee .
The Division 'swork falls into four areas :
–network and central ordistributed processors ;
–software development andapplications aids ;
–office automation anddocumentary systems ;
–digital –based systems .
2.6 Applications development
TheApplications Development Department isresponsible forthedesign ,
implementation andmaintenance ofallapplications which aretobedeveloped
centrally (including systems analysis andprogramming ).Theservices tobe
provided andthemanpower tobeassigned toimplement them will belaid down
inaninternal contract with the users .

-7-
Thindepartmentcover;;throeareas:
-jiilmini:;trativcutalfsystems:
–monitoring systems;
-financialinstruments .
3.DataprocessingintheDirectorates-General
Inconsultation withtheDirectorforInformatics and.theManagement and
Organization Division,'eachDirectorate-General willformallysetupalocal
data-processing unit,thesizeandresponsibilities ofwhichwilldependon
theuser'sneeds,thecomputerstaffavailableintheDGandthelevelof
preparation .
Theminimumlevelwillbeadata-processing coordinator ,ataskwhichcan
betakenonbytheDirector–General'sassistantifno–oneelseisavailable.
InDirectorates-General withasizeableinformationinfrastructure ,an
information systemsmanagercouldbeplacedinchargeoflocaloperations and
day-to-daymanagementofapplications withintheDirectorate-General .In
thiscase,hemustbegivenauthorityoverthecomputerstaffintheDGin
ordertobeabletoperformhistask.InDirectorates-General wherethere
arevariousrelatedgroupsofusers,anofficialcouldbegivenresponsibility
foreachgroup(inDGIX,forexample,applicationsforpersonnelmattersare
entirelydifferentfromapplicationsforlanguagestaff).
Theofficialresponsibleforinformationsystems(fromtheDPcoordinatortothe
informationsystemsmanager)actsundertheauthorityoftheDirectorate-General
asalinkbetweentheusersintheDGandthecentraldata-processing departments
onallimportantquestionssuchasplansandbudgets,projects,systems
implementation ,monitoringofoperations,andcomplaints.
Heisresponsibleforalllocaldata^-processing activitiesandfortheir
developmentinlinewiththeguidelines ondistributeddataprocessing.

-δ-
HerepresentshisDirectorate-General forboththeseareasonthe
Users*Committee.
Therespectiveresponsibilities ofthedecentralized unitintheDGand!
thecentralinformaticsunitwillbeworkedoutalongthefollowinglines:
-Thedecentralized unitoperateswithintheDirectorate-General tomeet
users1needsbutisanswerabletotheInformatics Directorforthe
following:
•standardofwork"->
.compliancewithcentrallyagreedguidelines ;•
.observation ofapprovedperformance standards.
InformaticsPlanningandAdministration (IPA)andQualityManagementand
InternalAuditwillprovidethewherewithalforoperational management
andcontrol.
–OperatorsfortheequipmentinstalledintheDGwillbeprovidedbythe
decentralized unitorbytheusers.
–Theday-to-daymanagementofdata–processingapplications ,includingthe
transmission ofworktotheComputerCentre(managers)willpreferablybe
carriedoutbythedecentralized unitintheDGassoonasthereviewof
applications designandcomputerplanningmakesthispossible.
–Changestoandmaintenance ofapplications maybecarriedoutbythe
decentralized unitintheDGonconditionthatitislargeenoughtojustify
the"headcount"andhasthenecessaryskillandmanagementinfrastructure
toensurecontinuity.
–Thedataz-processing staffwhoprovidethedecentralized dataprocessing
infrastructure ,thebasicsoftwarefunctionsandtheapplications forthe
variousDirectorates-General orinfrastructure typeprojects(e.g.those
providingaservicedesignedtomeettherequirements notjustofa
singleapplicationbuttocreateanenvironmentofgeneralvaluetoa
groupofusers)willbesuppliedbythecentraldepartments.
–AstherewillbetrainedspecialiststaffinboththeDGsandthecentral
departments ,therewillhavetobesufficientmobilitytomakesurethat
therightpersonisallocatedtotherightjob.Thiswillhavetobe
borneinmindwhenitcomestoplanningcareerstructures,assessing
meritsandpromotions.

-9-
4.Interinstitutional cooperation
4.1 Back ,r/,-round
In1981 Parliament adopted aResolution (7588/81–18June 1981 )
proposing thecreation ofaninterinstitutional data-processing agency
(rapporteur :MrKellett –Bowman ).
On8December 1981 Mr0'Kennedy ,theMember oftheCommission responsible
forPersonnel andAdministration ,informed Parliament ofthe Commission 's
initial response totheResolution ,noting inparticular that :
-the Commission had requested the Interinstitutional Informatics Committee
(IIC)toexamine Parliament 'sResolution .(This Committee wassetupin
October I98O bytheHeads ofAdministration intheinstitutions toimprove
cooperation inthedata-processing field .)
-the IIC'sconclusions were submitted tothe Heads ofAdministration in
September I98I .They agreed inallrespects with theCommission 'sview
that although thecreation ofaninterinstitutional data-processing agency
might present anumber ofadvantages (economies ofscale ,avoidance of
duplication ofeffort ),alarge number ofproblems remained unsolved
(danger ofacentralized agency toofarremoved from users ;difficulty of
assigning priority tojobs ;need todefine centralized activities and
those which should remain theresponsibility ofthe separate institutions ;
consequences fortheagency ofthe shift intechnology towards distributed
data processing ).
Inview oftheunresolved problems ,theCommission proposed that :
-itsreply should beregarded asprovisional ,pending theresults ofa
detailed study oftheproblem duetobecompleted bytheendof1983 ;
-until theresults were available ,cooperation between theinstitutions
should continue viatheInterinstitutional Committee (IIC)asregards
matters which ,within theCommission ,aretheresponsibility ofthe
Director forInformatics andviatheINSIST Committee asregards
questions relating tothe INSIS projeot .
*IKSIS :Interinstitutional Integrated Services Information System .

TheInformaticsDirectorateisactivelyinvolvedintheINSISproject.
Ithasrepresentatives inthesteeringgroup,theworkingpartyand
oachofthefivosub-groups(twoofwhicharechairedbyanofficial (.
fromtheDirectorate).Italsoplaysanimportantpartinexperimental
IIJSISprojects,actingasaguinea'pigtoprovideexperimental data
fortheBTSISteambeforeprojectsareextendedtocoverordinaryusers.•
4.21982UorkProfcrammeoftheInterinstitutional Informatics Committee
In1981theCommitteedrewupareportsettingoutsevenconcreterecommendations
forstrengthening interinstitutional cooperation :
-theapplicationofinterinstitutional rulesfordataprocessing ;
-thedefinitionofapolicyoncontracts;
-thecreationofanInformation andDocumentation Centreondata-processing
policiesandapplications intheCommunityinstitutions ;
-definitionofaprojectstructureforinterinstitutional applications and
infrastructure problems;
-definitionofthesystemforexchangingservicesbetweentheinstitutions ;
-thesimultaneous reviewofthedata-processing budgets;
-thepreparation ofanannualreporttothebudgetaryauthority.
TheCommittee'sreportwasapprovedbytheHeadsofAdministration .
4.2.1Provisional -planofcooperationin1982
IntheabsenceofthenecessaryresourcestosetuptheInformation and
Documentation Centre,theinstitutions havedecidedonaprovisionalplanfor
cooperationin1982,involvingthefollowing:
-theregularcirculation ofdocuments;
-consultation oftheCommitteebeforeanydecisionbyaninstitution with
aninterinstitutional impact;
-draftingnewrecommendations .

-11-
4.2.2Wcrkplan
TheCommitteeplanstoholdsixmeetingsin1982.__Inlinewiththe
aboverecommendations ,theagendaforeachmeetingwillregularly
includethefollowingthreeitems:
-decisionstakenbytheinstitutions regardingdataprocessing
whichrequiretheCommittee *sapproval;
-thediscussionofrecommendations submittedbytheinstitutions on
thebasisofworkingdocuments ;
-aprogressreportoninterinstitutional projects.
Theinstitutions willdrawuprecommendations mainlyonthefollowing:
-theorganization ofdistributed dataprocessing ;
-thechoiceofprogramming languagesandthetechnicalconditionsfor
exchanging programmes ;
-standards(networksandprotocols);
-theintroduction ofsystemsforexchangingservicesbetweenthe
institutions ;
-drawingupspecifications (includingspecifications forthechoiceof
electronicofficeequipment);
-thepresentation ofthedata-processing budget;
-thecoordination ofusertraining.
Theinterinstitutional projectswhoseprogresstheCommitteeintendsto
monitortogetherwiththoseresponsible ares
-INSIS(MrValentinandMrDavis);
-CELEX(MrWathelet);
-CEDHT(MrWathelet);
-Parliamentary Questions(MrCencioni);
-SYSPERS(MrSouillart);
-thecomputerizedproductionofthebudget(MrTonh'ofer).

-12-
4.2.3Annualand,interimreports
TheCommitteewillpreparefortheHeadsofAdministration :
-aninterimreportinJuly,whichwilltakestockoftheposition
beforetheendofthe1983"budgetprocedure;
–inDecember,theannualreportrequestedbythebudgetaryauthority.
Theannualreportwillsetouttheresultsoftheworkdoneinthesix
meetings,andtherecommendations adoptedbytheinstitutions during
thecourseoftheyearandwillsummarizetheinformation collectedon
theprogressofinterinstitutional projectsanddecisionsbythe
institutions .
Theannualreportwillalsotakestockofideasontheplantosetup
aData-processing Agency,providedthattheHeadsofAdministration
confirmthisitemaspartoftheCommittee'stermsofreferenceafter
reviewingthequestion.

ORGANIZATIONAL STRUCTURE OPCOMMITTEES ONDATAPROCESSING
GROUPOPCOMMISSION
COMMISSION MEMBERSON
INDUSTRIAL INNOVATION
INTERNALDATAPROCESSING INNOVATION
Iu Iik >ik
PERMANENT NUCLEUS ON
MGDpc -INDUSTRIALINNOVATION}(INCLUDINGINNOVATION
INTELEMATICS)
H?» k-4
COMMITTEE COI#IITTEE STEERINGCOMMITTEE .PROJECTS
i
INSIS
STANDARDS WORKINGPARTY
OTHERWORKINGPARTIES INSISsub-groups

APPROPRIATIONS INCHAFTER100-PARTA
•SITUATION ON17JUNE1982
1.Totalallocation 6231000
2.Appropriations beingtransferred 2290000
3.Appropriations stillavailableinChapter1003941000