15. 9. 84 Official Journal of the European Communities No C 247/3 
II 
(Preparatory Acts) 
COMMISSION 
Proposal for a Council Decision on the coordination of the activities of the Member 
States and Community institutions with a view to setting up a Community inter-
institutional information system (INSIS) 
COM(84) 380 final 
(Submitted by the Commission to the Council on 8 August 1984) 
(84/C 247/04) 
THE COUNCIL OF THE EUROPEAN 
COMMUNITIES, 
Having regard to the Treaty establishing the 
European Economic Community, and in particular 
Article 235 thereof, 
Having regard to the proposal from the Commission, 
Having regard to the opinion of the European Par­
liament, 
Having regard to the opinion of the Economic and 
Social Committee, 
Whereas the preparatory work provided for in 
Council Decision 82/869/EEC of 13 December 1982 
relating to the coordination of the activities of the 
Member States and Community Institutions with a 
view to assessing the need for, and preparing 
proposals for setting up, a Community inter-
institutional information system (*) has been 
completed; 
Whereas the results show the need to coordinate the 
introduction of new information technologies in the 
Community Institutions and national administrations, 
including Parliaments, in fields relevant to the 
Community, in order to improve the circulation of 
information; 
Whereas the assessment, in the course of this work, 
of the priority needs of users and the technical 
capabilities for meeting them confirms the need for a 
concerted approach, especially to the use of common 
exchange standards, so as to ensure end-to-end 
compatibility of communications infrastructure or 
systems independently of the origin of equipment; Whereas the harmonized use of common standards 
will therefore promote the development of a 
European market for communications equipment, 
systems and services; 
Whereas, in the light of the work provided for in 
Decision 82/869/EEC, the Commission has prepared 
a report together with suitable proposals for the 
continuation of concerted action and support for 
coordination through pilot projects developed jointly 
by national administrations and the Community 
Institutions (2); 
Whereas the Treaty does not provide the specific 
powers of action required for such a proposal, 
HAS DECIDED AS FOLLOWS: 
Article 1 
The Member States shall coordinate with the 
Commission their activities for the introduction of 
new information technologies in their respective 
administrations in areas relevant to exchanges of 
information between them in the Community context. 
This coordination will make it possible gradually to 
set up a Community inter-institutional integrated 
services information system (INSIS) using new 
electronic technologies for exchanges of information 
between the administrations of the Community 
Institutions and the Member States including Par­
liaments. 
The other Community Institutions and bodies shall be 
invited to participate in this coordination. 
C) OJ No L 368, 28. 12. 1984, p. 40. (2) Communication from the Commission to the Council 
COM(84). 
No C 247/4 Official Journal of the European Communities 15.9.84 
Article 2 
For this purpose, the Member States and the 
Commission shall: 
— make continuing evaluations of their requirements 
for the exchange of information and determine 
the priorities to be given them, 
— study ways of meeting identified needs and 
incorporate them where appropriate in joint 
projects, 
— draw up joint agreements for exchanges of infor­
mation independently of the origin of equipment 
and ensure harmonized use of common standards 
in compliance with international standardization, 
— contribute to the evaluation of the resources 
needed for each joint project, 
— keep the projects under review, ensure coordi­
nation between them and assess the potential 
social impact of their conversion into operational 
systems, — prepare for the changeover from pilot to oper­
ational schemes. 
Article 3 
The coordination referred to in this Decision shall be 
the responsibility of a coordination committee 
consisting of representatives of the Member States 
and the Community institutions and bodies. This 
committee shall be chaired by the Commission. 
Article 4 
The coordinating committee referred to in Article 3 
shall submit an annual report on its work to the 
Council and to the Parliament. 
Article 5 
This Decision shall take effect on the day of its pub­
lication in the Official Journal of the European 
Communities.