ARCHIVESHISTORIQUES
DELACOMMISSION
COLLECTION RELIEEDES
DOCUMENTS "COM"
COM(77)305
Vol.1977/0103

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COMMISSION OFTHEEUROPEAN COMMUNITIES
COM(77)305 final.
Brussels ,1stJuly1977
• , -r.
COMPLETION OPTHEADMINISTRATIVE BUILDING
OPTHECOMMISSION INLUXEMBOURG
ANDCESSION TOTHECOURTOPJUSTICE
OPTHEPRESENT COMPUTER CENTRE BUILDING
(Communication fromtheCourtofJusticeandfromthe
Commission )
COM(77)305final.

COURT OFJUSTICE
OFTHE
EUROPEAN COMMUNITIESCOMMISSION
OFTHE
EUROPEAN COMMUNITIES
COMPLETION OFTHEADMINISTRATIVE BUILDING
OFTHECOMMISSION INLUXEMBOURG
ANDCESSION TOTHECOURT OFJUSTICE
OFTHEPRESENT COMPUTER CENTRE BUILDING
1-TheCommission ^departments inLuxembourg
Sincethebeginning ofNovember 1976theCommission 'sdepartments
inLuxembourg haveoccupiedallcompleted sectionsofthebuilding
belonging totheSoci6t6Immobilize duKirchberg andcalledthe"BStiment
JeanMonnet".
Thecomplete planprovidedforthreerectangular blockssituated
onacommondiagonal.Twooftherectangles or"rings"havebeen
completed todateandtheownerhasavailable thelandandallnecessary
authorizations toconstruct thethir£ringandisreadytobeginwork,
whenever required . _

'TheCommission ,inagreement withtheBudgetCommittee
.| oftheCouncil,estimated in1974thatthetworingsshouldbesufficient
forthenumberofemployees inLuxembourg atthetime;thisfigure
hasnotincreased significantly upto1977.Thetotalgrosssurfacearea
available is58.000m2(1).Whentheareatakenupbyinfrastructure ,
alreadyfullyinstalled toservethebuildinginitsfinal3-ringform
(setofconference rooms,interinstitutional medicalcentre,restaurant ,
telephone ,exchange ,heatinginstallation etc.)issubtracted the
actualgrossofficespaceis34.000m2.
Thenetmeasured officespaceis19.000m2.Thisaccomodates
1216people(officialsandlocalagents)-allthestaffemployed in
Luxembourg withtheexception ofthoseintheComputer Centre (which
hasitsownbuilding),oneDirectorate oftheStatisticalOfficeofthe
European Communities andonetranslation section.Theactualaverage
workingspaceperpersonistherefore 15m2.
Theprospects ofgrowthinthenumberofstaffemployed in
Luxembourg centreontheStatistical OfficeoftheEuropean Communities
(forthisreasonDirectorate F"Trade,Transport andServices
Statistics "hasbeenkeptinasmallannex,thuseasingthe
Accomodation situation fortheotherDirectorates oftheStatistical
Office)theMedium-andLong-term Translation Service (which
workspartlyfortheEuropean Parliament ;planswillhavetobemadefor
increasing thenumberoflanguagesectionsinthefuture),theEuratom
Safeguards Department ,andtheComputer Centre.*ThepresentComputer
(1)Plus24.000mZofunderground garagespace-essential
inthissituation wherethereisverylittlepublictransport »
andwhereparkingisforbidden atgroundlevelonthe
publicroads. '

rm3•
.Centrebuildingisalreadyfulltocapacityandfrom1978willbesubjectto
theeffectsofachangeofcomputer andofdevelopments indataprocessing
activityingeneral.
Itistherefore necessary inanycasetobroachtheproblem ofa
possibleextension totheBStiment JeanMonnet,evenifonalong-term
basis.
II-Situation attheCourtofJustice
TheCourtofJusticehasamuchmoreimmediate problem .The
buildingonKirchberg whichittookoverin1972wasplannedin1962.It
wastherefore designed andconstructed atatimewhentheCourthadnine
judgesandadvocates -generalandastaffofabout75.Since1973thebuilding
hashousedthecurrentthirteenjudgesandadvocates -generalandastaffof
225.Itistherefore alreadytoosmallandanyenlargement oftheCommunity ,
whichwouldhaveadisproportionate effectontheCourtinrelationtothe
numberofitsstaffandfromthepointofviewofitslinguistic requirements ,
wouldcreateaninsoluble problem .ThedesignoftheCourtbuildingprecludes
anyextension anditisnotevenpossible toconsider addingawing.
TheCourtwouldtherefore beobligedtoconstruct asecondblock
somedistancefromthepresentbuildingandfacealltheinconveniences this
wouldcreate. ,
TheCourthastherefore suggested totheCommission thatit
shouldtakeoverthepresentComputer Centre,whichisbuiltonasitenext
totheCourt,therebyalsoenablingtheCommission inasingleoperation
torehouseitsdataprocessing centreinnewaccomodation perfectly suited
toitsfurtherneedsandtoextenditsadministrative accomodation ,astep
whichisinanycasebecoming essential .

-4-
r
TheCourtofJusticewouldtakeoyerfromtheCommission thelease
agreement withtheLuxembourg government andtheobligations arising
therefrom ,including thoserelatingtothecapitalinvestment whichthe
Commission hasundertaken astenant.Itwouldmoreover undertake toallow
theCommission tousethepresentComputer Centreuntilthedataprocessing
equipment andstaffcouldbetransferred totheirnewpremises .
III-TheComputer Centre
Asmentioned above,theComputer Centrebuilding *although
ideallysuitedtothefunctional requirements oftheCentre,wasnotdesigned
intheearly1970'sforthescaleofexpansion whichwastotakeplacein
dataprocessing .Anynewmembers ofstaffwould,fromthebeginning of
nextyear,havetobeaccomodated somedistance awayfromthework
sections andcomputers ,whichwouldclearlybeinconvenient .
Alsothechangeofcomputer willrequireacertainamountof
workonthepresentbuilding .Thiswork,whichwouldinanycasebevery
expensive ifithadtopermitthepermanent installation ofthenewICL»
computer (boostingofthecomputer roomair-conditioning ,installation of
newprincipal andemergency powersystems )couldneversolvetheproblem
ofspacealreadyexperienced intheofficesandinthedataprocessing room
sinceitisnotpossible toextendthisbuildingeither.
Thesolutionsuggested bytheCourtpfJusticewouldtherefore
benefittheCommission ,provided thatthetransfer oftheCentredidnot
complicate theratherdelicatesituation ofthedataprocessing centre
associated withthechangeofcomputer .Theeffectsoftheplaninthis
connection shouldtherefore beexamined .
*
\

Thepresentstudyofthecomputer availability programme and
associated workshowsthattheprovisional installation oftheICLcomputer ,
theperformance oftheseriesoftestsandestablishment onanoperational
footingcanbeexpected inOctober 1977attheearliest .Forthisreason,if
wehavetoconsider freshaccomodation ,thefinalinstallation wouldtake
placeduring1979.
Studiesundertaken withthebuildingcontractor fortheCommission 's
administrative building ,theFEALcompany ofMilan,haveconfiimed that
takingintoaccountalltherequirements stemming fromthelocationofthe
dataprocessing centre,thethirdringcouldbereadylessthan24months
aftersigningofthecontract bytheCommission .TheCommission
experience withthiscontractor suggests thathewillstrictlyobserve
hiscommitments withregardtocompletion dates.
Consequently ,ifanagreement canbesignedaboutJuly1977
withthecommonapproval oftheCourtofJustice,theCommission andthe
BudgetAuthority ,theplan(asalreadydescribed brieflyintheCommission 's
reporttotheCouncilinJanuary 1977onthelocationoftheCommunity 's
departments )couldbesuitablycompleted atminimum expense.The
administrative wingcouldbeavailable towardstheendof1978andthe
DataProcessing Centrebeforethesummer of1979.
IV•Surfacearearequired inthenewring
Thespecifications prepared bytheCommission distinguish
threetypesofneed:thedataprocessing sectionproperofthebuilding
(computer roomandadjoiningareas),officesforthedataprocessing
staffbutnotusedforspecificpurposes andofficesforcurrentadministra «
tivework.

a)-Areatobeusedfordataprocessine
The"operating "partoftheDataProcessing Centreconsists ofthe
air-conditioned computer room,thetapelibraryimmediately adjacent ,
theroomhousingthedataacquisition poolandtheareasfortechnical
equipment ,storageofconsumable materials andworkingroomsforthe
staffdirectlyassociated withthecomputers ,etc.
*?
Thispartofthebuilding ,designed according torealistic
calculations inordertoensurethattheDataProcessing Centrehasno
furtherspaceproblems duringthenext15years,willhave4.825m2
ofusefulsurfacearea,including 1.000m2forthesinglecomputer room.
Thegrosssurfacearea,including theequipment rooms,generalservices ,
specialist libraryandalectureroom',willbe5.430m2.
b)-Areaforofficestohousedataprocessors
Thetechnical specification forthisareaisnodifferent fromthat
forordinary administrative offices:itisintended toaccomodate the
teamsofanalyst/programmers .Thefinalnumberofstaffforthiscategory
isestimated at150,accomodated forthemostparttwotoathree-window
officeinviewofthevolumeofdocumentation thathastobeonhandin
theseoffices.
Thisrequires agrosssurfaceareaof4*980m2,including
additional officespaceforarchives ,ameetingroom,aphotocopying
room,etc.
ThegrosssurfaceareaallottedtotheDataProcessing Centre
wouldtherefore be10.400m2ascompared with8.845m2atthepresent
Computer Centre (including garagespace).
c)-Areaforcurrentadministrative use
Theinstallation ofthelasttranslation sectionanditssupporting
servicesintheBStiment JeanMonnetwillrequiretheequivalent of
60two-module officessinceitisessential toprovidetranslators and
revisers withindividual offices.

Themedium-term requirements oftheStatistical Officeare
estimated at100workunitsplusofficesforspecificpurposes .
Theprovision ofareserve ofa100orsoofficesasspacefor
expansion isreasonable inv.iewoftheprospect ofanenlargement ofthe
Community ,whichwouldbesuretoaffectthesituation withregardto
linguists ,statisticians andEuratom safeguards staff.
Thispartofthebuildingmaytherefore beestimated at8.100m2
gross.
Thesurveyoftheneedsgivesatotalof18.500m2.Theroomsfor
technical equipment andstoragecorresponding tothissurfaceareaplus
thegaragespaceforservicevehicles whichmusthavespecialheadroom
sincethereareseverallorries,mustbeaddedtothissurfacearea.The
decentralized situationoftfiebuildingandtheinfrequency ofpublictransport
entailheavyreliance uponprivatecarsforgettingtowork.Sinceitisnot
possible toparkonthepublichighways ,whichareallfastroads,wehope
therewillbeasmanyunderground carparksaspossiblebeneaththenew
ring.
Thetotalsurfacearearequested ,forallpurposes ,istherefore
35.500m2.
•*
V-Planofthenewring
Thebuilderhassubmitted anofferbasedonthefollowing :
-thesurfaceareaofthenewringtakingaccountofthearchitectural
features ofthetwoalreadybuilt;
-areas':fordataprocessing purposes ;which,sincetheyareinmanyways
incompatible withthemodule!willhavetobeconstructed asaprojection
partially outsidethisring,
givingatotalsurfaceareaforapproximately 41.000m2..
)Width1,20m;height2,70m;
columnsevery7,20m

•8»
r
TheCommission didnotfeelabletoaccepttheproposal basedon
thisfigure.Although thecompletion oftheentireplanwould,nodoubtbe
welcomed byboththecontractor andthelocalauthorities ,anxiousto
complete theprocess (almostatanend)ofurbanizing asectorof
Kirchberg ,theCommission requested thearchitect toreducehisplan
tothefiguresobtainedfromthecalculation ofrequirements .
Theplansubmitted atpresentissatisfactory onthispointanddoes
notyetspecifywhetherthereduction willbeachieved byarchitectural
changes-bythecreation of"emptyspaces"bythecontractor athisown
expenseandinvolving noobligation forthetenant,orbyleasingthe
surplusareatothirdparties.
Thebasicrenttherefore becomes (Index274corresponding to
1March1977)inm2peryear:
a)
b)
c)
d)
e)
Sincethecontractor hasundertaken toabidebytheseunitprices,
evenifthesurfacearearentedbytheCommission isbetweem the40.233m2
offeredandaminimum of35.913m2,theannualleasingtotalwouldbe
reduceddisproportionately sincethespacesavedwouldconsist,inparticular ,
ofthesurfaceareaforofficescostingBfrs3.450perm2,
♦
'V•Garagesforcars 8682m2atBfrs2000=Bfrs17.364.000
-High-ceilinged garagesfor
storageandservice
vehicles 9668m2atBfrs2300=Bfrs22.236.400
-Specialstoragearea(air-
conditioned forcomputer
paper) 518m2atBfrs2600=Bfrs 1.295.000
-Offices 16103m2atBfrs3450=Bfrs55.555.350
-Dataprocessing
(operating section) 5262m2atBfrs3900=Bfrs20.521.800
Total 40r233m2 =Bfrs116.972.550

Theunit andtotal rents forthepart oftheB&timent Jean Monnet
already constructed (also using theindex 274)areasfollows :
58.O98 m2atBfrs 2.844 -Bfrs 165.230 .000
24.122 m2atBfrs 1.767 -Bfrs42.625 .OOO
Total 82.220 m2 Bfrs 207 .855.000
The cession totheCourt ofJustice ofthepresent Computer
Centre oftheCommission involves thetransfer totheCourt of8.845 n»2
foratotal rent ofBfrs 25.086 .891peryear .Inaddition ,theCommission
will purely andsimply relinquish three small areas atpresent rented for
Bfrs 2.200.000 ,Bfrs 3.736.000 andBfrs 3.600.000 respectively giving
atotal ofBfrs 9*536.000 .
VI–Conclusions
Bymeans ofatwo-stage operation attheendof1978 and the
beginning of1979 Commission inLuxembourg could solve :
–theimmediate problem ofextending thepremises oftheCourt of
Justice –impossible under present conditions –bytransferring
thepresent Commission Computer Centre totheCourt ;
–TheCommission 'sdifficulties associated with installing thenew
computer andwith theexpansion ofdata processing activity by
completing theB&timent Jean Monnet ,which will inanycane be
necessary inthe future .
The Commission has afirm offer from the builder for the
construction ofanadditional wing ,including anewdata processing
centre ,with atotal surface area ofbetween 40.233 m2and 35-9^3m2atan
average rent (including partitioning ,cupboards andairconditioning
inparts )notexceeding Bfrs 2.907 perm2.

r-10-
Thissurfacearea,whichhas"beenparticularly carefully
studied.,willmakeitpossible tohousethedataprocessing centre
underoptimumconditions formanyyearstoconeandwillsolvethe
Commission 'saccommodation problemintheforeseeable futuresince
thecontractor istobuildareserveareawithoutobligation torent.
Expertopinions onthebuilding alreadyconstructed testify
toitsstructural soundness .TheCommission willtakeallnecessary
stepstoensurecontinuity ofsupervision inaccordance withbuilding
standards asregardsthequalitylaiddowninthespecification and
theexecution ofthework.
TheCourtofJustice andtheCommission hopethatthe
BudgetAuthority willagreetotheplansetoutaboveandthat
theCommission willbeauthorized toenterintoa15-yoaragreement with
theconstructor/owner.
TheCommission estimates ofexpenditure alreadyinclude
anentrytocoverthefirstinstalments ofrentduetoviardsthe
endofthe1978financial yearandforthesupervision mentioned
above.TheCourtofJusticehasnotyetmadearequestforfunds
sinceitwillnottakeoverthepresent Computer Centrebuilding
beforetheendof1978.