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DOCUMENTS "COM"
COM(74)1729
Vol.1974/0277

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COMMISSION OFTHE
COM(74)1729 final
Brussels,25October1974
DRAFT
DECISIONOPTHEREPRESENTATIVES OPTHEGOVERNMENTS OP
THEMEMBERSTATESMEETINGINTEECOUNCIL
ontheuseofthemiscellaneous receiptsandinterestfromthefirst
andsecondEuropeanDevelopment Fundsfortheconstruction inBrussels
ofa"buildingtohousetheadministrative andtradedepartments ofthe
AssociatedStates
(presentedbytheCommissiontotheCouncil)
C0M(7^)1729final

C0M(74)1729 final
COMMISSION COMMUNICATION TOTHE COUNCIL
Use ofthemiscellaneous receipts andinterest from thefirst andsecond
EDF. f '
1•Thebalance sheets ofthefirst andsecond European Development Funds
forthe1973 financial year reveal under theFund 's"miscellaneous receipts
andinterest "acredit balance of3656431units ofaccount .
These receipts consist mainly ofinterest accruing tothefirst and
second EDFonamounts deposited with theFund 'spaying agents .The
amounts inquestion areblocked insuspense accounts until theCouncil
decides howthey aretobeused .
Inrespect ofthefirst EDF ,thePermanent Representatives Committee
agreed atitsmeeting of26May19^7 that :
"Receipts from theinterest shall beused attheappropriate time inthe '
interests oftheMSM andtheOCT ,preferably through measures other than
those provided forintheinstruments currently inforce ."
Similarly ,inrespect ofthesecond EDF ,theCouncil adopted thefollowing
declaration ,recorded intheminutes ,atits134th session held on
13June 1964s
'•The usual EECbudget rules -apply inrespect ofanyReceipts arising from
themanagement ofEDFresources . Where appropriate,' theCouncil will
decide howthey aretobeused .TheMember States agree that such receipts
should preferably beused forthebenefit oftheAASM andtheOCT."

C0M(74)1729 final
2.On15June 1973 "theChairman oftheAASM Coordinating Council requested
that the Comaies ion -use -part of -the -credit -balanoe oftheFund 's
"miscellaneous receipts andinterest "fortheconstruction ,inBrussels ,
ofabuilding tohouse theAssociation 'sSecretariat .This "building will
serve two purposes :
(i)Itwill house theadministrative departments oftheAfrican and
Malagasy Group intheSecretariat oftheEEC-AASM Association ;
(ii)Itwill house thecommercial departments oftheAssociated States
which ,with Community assistance andwithin theframework ofthe
programmes financed bytheEDF ,aretoundertake increasingly vigorous
promotion oftheir export trade with thevarious European markets .
TheAASM reasoning intheproject submitted totheCommission took account
notonly oftheneeds forwhich there isatpresent little ornoprovision ,
butalso ofthefact that thenumber ofAssociated States will probably
increase from 19tomore than 40after thecurrent negotiations forthe
renewal andenlargement oftheAssociation .
Theinevitable result isaneed forconsiderably more staff inadministration
andtrade promotion ,andininterpreting andtranslation aswell .
Thebuilding plans ,which were examined attherough layout stage byafirm
ofarchitects ,meet this need .They arefortheconstruction ofafive-
storey building comprising ,besides theoffices formanagement and .executive
staff ,twofloors ofconference rooms aswell asanexhibition room for
exports from theAASM .
2Foracovered area of720m,thecost oftheproject' isestimated at
2million units ofaccount .
3.Atameeting held on31May 1974 »theCouncil 'sAASM/FINWorking Party ,
onthebasis ofapaper presented bytheCommission on4April 1974 f
declared itself infavour oftheprinciple ofusing themiscellaneous receipts
and interest from the first and second EDF for the construction ofthe
building tohouse theAASM Coordinating Council . Itwasunderstood that
theCommission would present this application under thebudget for the 1975
financial year .

-3- COM(74)1729-f inal
When preparing thepreliminary draft Community "budget for 1$75 ,the
Commission followed thewishes oftheAASM/FDTWorking Party by
entering under Chapter 49j"Grant totheAASM Coordinating Council ",
anexpenditure appropriation oftwomillion u.a .
TheCommission pointed outthatthis expenditure would befinanced by
transferring toArticle 991ofthebudget ,"Miscellaneous receipts and
interest arising from thefirst andsecond EDF",asumoftwomillion u.a .
from thecredit balance ofinterest from thefirst andsecond Funds .
4.During examination ofthebudget proposals ,first theBudget Committee
andthen thePermanent Representatives Committee didnotfeel that they
would beable togive afavourable reply totheCommission 'sproposal .
Thus ,thePermanent Representatives Committee decided atitsmeeting
of12September 1974 tocancel theCommission ^proposed !
entry intheCommunity Budget ofanappropriation oftwomillion u.a.
•under receipts andexpenditure .ThePermanent Representatives stated
that itwasagreed that ifsuch aproject were tobecarried out ,it
would have tobeex-budget andthesupervision exercised over operations
financed bytheEDF -could beextended tothis scheme *.
5*Inaccordance with thewishes ofthePermanent Representatives Committee ,
theCommission ispleased tosubmit forapproval bytheCouncil a
draft decision ontheuseofanappropriation oftwomillion u.a .
arising from themiscellaneous receipts andinterest ofthefirst and
second EDFr.fortheconstruction ,in ,Brussels ,,ofabuilding ,tohouse
theadministrative andtrade departments oftheAssociated States .
(Annex I).
Itistheview oftheCommission that themanagement andconditions for
implementing this appropriation should bebased ontheprinciples
governing theexecution ofprojects financed bytheEDF.

COM(74 )1729-final
DRAFT
DECISION OFTHE REPRESENTATIVES OPTHE GOVERNMENTS
OPTHE MEMBER STATES MEETING INTHE COUNCIL
ontheuse ofthemiscellaneous receipts andinterest from the first and
second European Development Funds for theconstruction inBrussels ofa
building tohouse theadministrative and trade departments ofthe
Associated States
THE REPRESENTATIVES OFTHE GOVERNMENTS OPTHE MEMBER STATES MEETING IN
THE COUNCIL ,
Whereas itisnecessary todetermine how the "balance ofthemiscellaneous
receipts andinterest arising from themanagement ofthe first andsecond
European Development Funds istobeused ;
Whereas on15June 1973 "theChairman oftheAASM Coordinating Council
requested that theCommission use themiscellaneous receipts andinterest
from the first andsecond European Development Funds ,fortheconstruction
inBrussels ofabuilding tohouse theadministrative andtrade departments
oftheAssociated States ,
Whereas inthe interests ofthe Association and tofacilitate its smooth
functioning this request ,inview ofitspurpose ,requires afavourable
response ,
HAVE DECIDED : •
Article 1
1.Alimited appropriation oftwomillion units ofaccount ,'arising from
the credit balance ofthemiscellaneous receipts andinterest from the
first andsecond European Development Funds ,shall bemade available in '
theform ofagrant totheAASM Coordinating Council .
2.This appropriation shall beused fortheconstruction inBrussels of
abuilding tohouse theadministrative andtrade departments ofthe
Associated States .

-2- C0M(74)1729-final
Article2
TheCommissionshallhavetheresponsibility ofmanagingthisappropriation
inaccordancewiththeprovisionslaiddown"below.
Article3
Themeansofpaymentcorresponding totheappropriation referredtoin
Articlel(l)shallbepaidintoanaccountopenedinthenameofthe
Commissionwithafinancialinstitutionchosenandauthorized "byit.
Article4
Theappropriation madeunderArticle1(l)shallheusedtofinancethe;..
followingoperations:
(i)purchaseofsite; v..;';
(ii)remunerationofthefirmofarchitectsresponsiblefor.-theproject
studyandsupervisingtheworks;
(iii)constructionofthe"building:
(iv)furnishingandequippingthebuilding.
Article5
1.Astheauthorityresponsibleforcariyingouttheprojectandwithin
thelimitsoftheappropriation specifiedinArticle1,theAASMCoordina­
tingCouncilshallmaketheexpenditure commitments.Itwillaccordingly
issueinvitationstotender,receivethetenders,publishtheresultsof
theinvitationstotender,signallcontractsandadditionalclausesand
notifythemtotheCommission.
2.Withrespecttopayments,expenditureshallbeclearedandauthorized
bytheAASMCoordinating Council.
Article6
1.PaymentsshallbemadebytheAccountingOfficeroftheEuropean
Development Fund,withinthelimitsofthefundsavailable.
2.TheCommission'sFinancialControllershallexercisefinancialcontrol
overtheoperationsinvolvedinimplementingthisDecision.

r3- COM(74)1729-final
t
Artide7
Anysumsleftoverfromthemanagementoftheappropriation shallrevert
«•»•••.mtotheaccountforthemiscellaneous receiptsandinterestfromthe
firstandsecondSDPs.
Article8
1.OwnershipofthebuildingshallbevestedintheAASMCoordinating
Council•'1
2.TheAASMCoordinating Councilshallberesponsibleforthemanagement
andupkeepofthebuilding.
Ht.•••*'.»■»''S
Article9 •-■;
SubjecttothespecialprovisionslaiddowninthisDecision,the*
provisionsofTitlesIandIIoftheFinancialRegulationofthe
EuropeanDevelopment Fund,establishedbytheInternalAgreementon
thefinancingandadministration ofCommunityaid,signedatYaounde
on29July1969,shallbeapplicable.<
DoneatBrussels,