189.

The main changes to Parliament’s organisational set-up and management are summarised in the table below: Table 10 Summary of restructuring changes in Parliament’s Secretariat in 2014 Directorate-General Restructuring and modernisation DG PRES Presidency In the course of 2014, DG PRES had three different Authorising Officers in succession. The separation of the posts of Deputy Secretary-General and Director-General of DG PRES, on which the Bureau decided on 20 May 2013, has been in force since 23 April 2014. The process of restructuring DG PRES was successfully completed, and the directorate-general became fully operational. Several management posts became vacant in 2014, partly because of the reorganisation of the directorate-general, but also because of retirements or transfers. The posts affected were those of Director for Plenary, Director of Legislative Acts, Head of the Plenary Organisation and Follow-up Unit, Head of the Members’ Activities Unit and Head of the Members’ Administration Unit. At the end of 2014, DG Presidency’s establishment plan comprised three directorates and sixteen units, three of which were directly answerable to the Director-General. The Strategy and Coordination Unit was removed from DG PRES’s establishment plan with effect from 2015, and its staff and tasks were transferred to the Resources Unit. DG IPOL Internal Policies DG IPOL proceeded to a mobility exercise of 7 heads of unit in time for the new legislative term, anticipating the compulsory mobility of some of the colleagues concerned. DG EXPO External Policies Taking into account the direct link between election observation processes and democracy building activities, the Office for the Promotion of the Parliamentary Democracy (OPPD Unit) was merged with ELOB (Election Observation Unit) within the Directorate for Democracy Support. Within the same directorate, a new Mediation Support service was created. DG EPRS Parliamentary Research Services 80 posts were created in accordance with the cooperation agreement between Parliament and the Economic and Social Committee and the Committee of the Regions (cf. paragraph 99). Twenty-five new colleagues were welcomed (on secondment) from the European Economic and Social Committee (EESC) and Committee of the Regions (CoR) in October 2014, and another 17 colleagues are expected on 1 January 2015. They joined the Members Research Services as Policy Analysts, specialising in specific policy areas, or as assistants, in line with the Bureau’s agreement between the EP and the two Advisory Committees. An open competition for contractual researchers was organised, drawing on the support of DG Personnel and EPSO, with 40 persons selected to join Directorates A and C of DG EPRS in 2015. The STOA unit became the Scientific Foresight unit as of 15 September 2014. This unit carries out interdisciplinary research and provides strategic advice in the field of science and technology options assessment and scientific foresight. DG COMM Communication At the beginning of the new legislative term, some minor changes were made to DG COMM’s organigramme: — The Policy unit was abolished, leaving only the Public Opinion Monitoring unit directly attached to the Director General. — The European Union Visitors Programme unit (EUVP) and the Planning and Strategic Management unit were moved respectively under the responsibility of the Director for Relations with citizens and the Director for Resources. — Two new units were created: the Media Intelligence unit within the Directorate for Media and the Visitors Services Coordination unit within the Directorate for Relations with citizens. These new units have been staffed exclusively by means of redeployment. DG PERS Personnel 2014 was a year of transition, as the Director-General changed during the year. Two measures taken in late 2014 should bear fruit in 2015: (i) the setting-up in December 2014 of a ‘screening’ working group in DG PERS with a remit, particularly, to identify changes to existing workflows needed in the context of the migration to Sysper2 (the main human resources management tool used by most of the European Institutions), assess the distribution of the workload among units with a view to optimising the allocation of resources, and propose improvements in order to make the organisation of work more efficient, and (ii) the sending of a self-assessment questionnaire to each head of unit with the aim of providing an overview of the way departments operate, perceived risks and possible proposals for improvements. DG INLO Infrastructure and Logistics 2014 was a year of transition, as the Director-General changed during the year. The duties of advising the Director-General which had previously been performed by the Head of the General Coordination Unit were transferred to the three advisers to the new Director-General as of 1 September 2014. In parallel, the General Coordination Unit was replaced by the Personnel Unit with the establishment of a recruitment and careers service within the unit. The One Stop Shop project was launched at the beginning of 2014 and proved itself fully operational after the elections (cf. paragraph 170). The posts in this new unit were made available by means of internal redeployment within the Logistics Directorate. Also in 2014, the Infrastructure Coordination Unit (formerly attached to Directorate A) was assigned to the Director-General as the Buildings' Policy Unit. Given that its remit covers all of Parliament’s activities, the EMAS (Eco-Management and Audit Scheme) service was moved from DG INLO on 1 January 2014 and now reports directly to the Secretary-General. The EMAS-related budget lines were transferred on 1 July 2014. DG TRAD Translation Change of Director-General during the year. Following the transfer of all quality-related tasks to the Multilingualism and External Relations Unit on 1 January 2014 a new Quality Coordination Service was created in this unit on 1 April 2014. This service is responsible for handling all complaints and feedback on both translations and originals, as well as the coordination of DG Translation’s quality initiatives. As regard the Croatian Translation Unit, it can be noted that by 31 December 2014 it is staffed with 11 AD officials, including the Head of Unit and the Quality Coordinator. There are also 14 AD temporary agents, of which 8 are about to be recruited as officials. Furthermore, 11 AST temporary agents are working as translation assistants, tasks for which no competition has yet been planned by EPSO. DG FINS Finance During 2014, there were considerable changes in the management posts of the DG: a new director-general, three new directors (following two retirements and one of the two directors becoming director-general), four heads of unit (out of 10) and one head of service were appointed in the course of the financial year. In July 2014, the General Coordination Unit and the former Directorate C were merged into the new Political Structures Financing and Resources Directorate in order to further boost DG FINS’s resources component. DG ITEC Innovation and Technological Support At its meeting of 14 April 2014, the Bureau decided on a restructuring which involved splitting the former IT Directorate (DIT) into two new directorates, the Directorate for Infrastructure and Equipment (ESIO) and the Directorate for Development and Support (DES). The implementation of the internalisation exercise continued with the creation of 30 additional posts in 2014 and the reduction of in-house consultants. Some 83 % of the 2013 posts and 57 % of the 2014 posts had been filled by the end of 2014. Competitions are to be held to recruit specialists in 2015. DG SAFE Security To meet the urgent need to bolster some activity sectors, including Directorate B — ‘Prevention, First Aid and Fire Safety’ — the DG undertook some internal redeployment operations which meant temporarily sacrificing (pending the essential addition of new posts to the establishment plan) certain other sectors of activity. These operations made it possible to fill the post of Director of Directorate A — ‘Proximity and Assistance, Security and Safety’ — and 9 of the 13 head of unit posts (the procedures for the 4 remaining posts were also completed, and those posts will be filled in early 2015). SJ Legal Service In 2014, a Legislative and Judicial Coordination Unit and a Resources Service were set up within the Legal Service. The new unit is responsible for cross-cutting questions on, in particular, all aspects of ordinary and special legislative procedures, delegated acts, implementing acts and legislative planning. The new Resources Service, like the resources directorates in other directorates-general, is responsible for human resources management, budget management and IT matters in the Legal Service. Service EMAS Eco-Management and Audit Scheme As of 1 January 2014, the former EMAS service in the Strategic Planning Unit of DG INLO has been transferred to the Secretary-General as an attached central service — EMAS Unit. The responsibilities for the EMAS budget lines as well as for public procurement procedures remained in DG INLO until the end of June 2014. The financial and full administrative handover from DG INLO to EMAS took place as of July 1, 2014, when the Head of Cabinet of the Secretary-General was appointed authorizing officer by delegation for the two EMAS budget lines.