ARCHIVESHISTORIQUES
DELACOMMISSION
COLLECTION RELIEEDES
DOCUMENTS "COM"
COM(80)42
Vol.1980/0016

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COMMISSION OFTHEEUROPEAN COMMUNITIES
COM(80)42 final
Brussels,6February1980
Requestsforauthorizations ofseveralprovisional
twelfthsrelatingto:
-theCouncil(SectionIIoftheGeneralBudgetof
theEuropeanCommunities )
-theEconomic andSocialCommittee (AnnextoSection
II-Council-oftheGeneralBudgetoftheEuropean
Communities )
-theCourtofAuditors(SectionVoftheGeneralBudget
oftheEuropeanCommunities )
C0M(80)42final

■ ■ 1 IΑΪΤΝΕΧ 1
Subject ;Request forauthorization ofseveral provisional twelfths
relating totheCouncil (Section IIoftheGeneral Budget of
theEuropean Communities )
Theheadings requiring such authorization arethefollowing :
Chapter 21 -Rental ofbuildings andassociated expenditure
Article 210 -Rent
Three supplementary twelfths intotal appropriations forcommitments
Cl384575SUA)
Five supplementary twelfths intotal appropriations forpayments
(2307625EUA )
Article 211-Insurance
Hine supplementary twelfths intotal appropriations forcommitments
(27750EUA)
eleven supplementary twelfths intotal appropriations forpayments
(33927SUA )
These supplementary twelfths areneeded because ofcontract obligations
inthese sectors . •

A1WEX 2
Sublet :Request forauthorization ofseveral provisional twelfths _
U relating totheEconomic andSocial Committee (Annex toSection II
Council -oftheGeneral Budget oftheEuropean Communities ;
Theheadings needing suchauthorization arethefollowing :
(a)Chapter 21Rental ofbuildings andassociated expenditure
Article 210-Rental <
Reason :Contract obligations inthissector require thatrents bepaid
inadvance . '
TheCommittee hksseveral leases which stipulate thatrenthepaid
quarterly orevery sixmonths .InApril ,forexample ,104000JSUA
aredueonall "buildings ,,whereas only66000EUAareavailable
intwelfths .TheCommittee therefore needs :
!threesupplementary twelfths intotalappropriations fo^conmitments
fivesupplementary twelfths intotal appropriations for
(b)Article 211-Insurance . ,
Reason :Current insurance contracts mustbepaidinfullatthe^beginning of
1980 .Consequently ,themonthly allocation offunds vail be ^
insufficient topaythepremiums .TheCommittee therefore needs :
ninesupplementary twelfths intotal appropriations forcommitments
(7500EUA )
eleven supplementary twelfths intotalappropriations for^paymen^s ^^
(c)Chapter 25-Expenditure onformal andother meetings ,
Article 250-Formal andother meetings ingeneral
Reason : 'Theestimates ofmonthly expenditure aredrawn uponthebasis ofa
provisional schedule ofmeetings .,(Itisimpossible toestimate
expenditure more exactly .)Onthe "basis ofacoefficient of •
foracomplete month ofmeetings with aplenary session ,theother
months canbeadjusted fairly exactly .TheCommittee therefore
needs :
v five supplementary twelfths intotal appropriations forcommitments
(895000EUA)
seven supplementary twelfths intotal appropriations forpayments
(1253000EUA ;

AiWIEX3
Subject:Requestforauthorization ofseveralprovisionaltwelfthsrelatingtotheCourtofAuditors(SectionVoftheGeneralBudgetofthe
EuropeanCommunities )
TheCourtofAuditorsis.encountering seriousdifficulties inits
managementofChapter13(Missionexpenses),thescaleofwhichisvitalto
theimplementation ofitsworkschedule.
Firstly,thetwelfthsarecalculated onthebasisoftheappropriations for
Viie1979financialyear,i.e.308000EUA,asumfarbelowthatenteredin
theDraft3udgetanddeterminedatatimewhentheCourtofAuditorshad
notlongbeeninexistenceandlackedexperienceastothescopeofits
activitiesinthisfield.Asmorestaffarehired,theCourtneedsmore
appropriations .
Turthermore ,missionsbyCourtofAuditorsstaffarenotspreadoutevenly
overthetwelvemonthsoftheyear,thefirstsixmonthsbeingthemost
heavilyburdened.
Inaddition,therequirements asregardsnotification andasregards
settingupanyprogrammeofon-the-spotinspections havemadeitnecessary
todrawupascheduleinadvancebothwiththe'nationalcourtsofauditors
anatherecipients .Itwouldbedifficulttochangethenbecauseof
shortageoffundswithoutcallingintoquestiontheCourt'smainactivity.
Finally,missionsaregenerallyundertakenandthemoneyinvolvedissettled
inthemonthfollowingtheircommitment,sothattheonlywayofcommitting
atthebeginningoftheyearthreetwelfthsoftheappropriation -this
cumrisingbyatwelfthforeachmonththathaspassed–impartsno
flexibilitytothemanagementofthisChapterbecauseoftheinadequacy
ofthemeansofpayment.
ForthisreasontheCourtofAuditorsisobligedtorequesttheBudgetary
AithoritytoauthorizeforChapter13(missionexpenditure):
threetwelfthsintotalappropriations forcommitments
(71750EUA)
sixtwelfthsintotalappropriations forpayments
(143500EUA)