ARCHIVES HISTORIQUES 
DE LA COMMISSION 
 
 
 
COLLECTION RELIEE DES 
DOCUMENTS "COM" 
 
 
 
 
COM (85) 3 40 
 
 
 
Vol. 1985/0 135 
  
 
Disclaimer  
Conformém ent au règlement (CEE, Euratom) n° 354/83 du Conseil du 1er février 1983 
concernant l'ouverture au public des archives historiques de la Communauté économique 
européenne et de la Communauté européenne de l'énergie atomique (JO L 43 du 15.2.1983, 
p. 1), tel que modifié par le règlement (CE, Euratom) n° 1700/2003 du 22 septembre 2003 
(JO L 243 du 27.9.2003, p. 1), ce dossier est ouvert au public. Le cas échéant, les documents 
classifiés présents dans ce dossier ont été déclassifiés conformément à l'article 5 dudit 
règlem ent. 
In accordance with Council Regulation (EEC, Euratom) No 354/83 of 1 February 1983 
concerning the openi ng to the public of the historical archives of the European Econom ic 
Community and the European Atomic Energy Communit y (OJ L 43, 15.2.1983, p. 1), as 
amended by Regulation (EC, Euratom) No 1700/2003 of 22 September 2003 (OJ L 243, 
27.9.2003, p. 1), this f ile is open to the public. Where necessary, classified documents in this 
file have been declassified in conformity with Article 5 of the aforementioned regulation.  
In Übereinstimmung mit der Verordnung (EWG, Euratom) Nr. 354/83 des Rates vom  1. 
Februar 198 3 über die Freigabe der historischen Archive der Europäischen  
Wirtschaftsgemeinschaft und der Europäischen Atomgem einschaft (ABI. L 43 vom  15.2.1983,  
S. 1), geändert durch die Verordnung (EG, Euratom) Nr. 1700/2003 vom 22. Septem ber 2003  
(ABI. L 243 vom 27 .9.2003, S. 1), ist diese Datei der Öffentlichkeit zugänglich. Soweit  
erforderlich, wurden die Verschlusssachen in dieser Datei in Übereinstimmung mit Artikel 5  
der genannten Verordnung freigegeben.  
COMMISSION OF THE EUROPEAN COMMUNITIES
C0MC85) 340 final  
Brussels, 1  July 1985
COMMUNICATION FROM THE COMMISSION TO THE COUNCIL
International  
Programme R & D for energy  
Annex IX: MinimumEnergy Agency  
conservation in buildings  
ventilation rates

COMMUNICATION FROM THE COMMISSION TO THE COUNCIL
On June 24 and on July 6,1976, an agreement in the form  
of an exchange of Letters was concluded between the Eu­
ropean Atomic Energy Community (Euratom) and the Euro­
pean Economic Community on the one hand and the Interna­
tional Energy Agency (  IE A)  on the other relating to co­
operation in the field of Energy Research and Development
niîiPcinV °  e^chan9e of Letters, the European Commu-
,  ties indicated their intention to negotiate, on a case  
by case basis, their participation only in those "Imple-  
menting Agreements" prepared within the framework of the  
IEA which would contribute to the attainment of the re­
search and development objectives of the Community. For
! ?ur!' thf IEA t00k  note of this intention and confir­med that such participation is open to the European Com­munities.
In application of this exchange of letters ten Implemen­
ting Agreements have been concluded which have provided  
an umbrella" framework setting forth rules for the exe­
cution of a number of R&D "tasks" described in the annexes  
to each of the said Agreements.
An Implementing Agreement for a Programme of Research and  
Development on Energy Conservation in Buildings and Com­
munity systems has been concluded in 1977. The Commissio  
informed the Council of its intention to sign its acces­
sion to this Implementing Agreement and its Annex XI.
The Executive Committee which manages research under this  
Implementing Agreement has drawn up a new task annex, re­
ferred to as Annex IX in the attached documents. It re­
lates to the development of minimum ventilation rates in  
build i  ng s .
The current Research Action Programme "Non-Nuclear Energy  
Sources" of the J.R.C. comprises :  "Management of energy  
in dwellings". On the basis of this programme the Commis­
sion intends to participate in the R&D programmes of  
Annex IX.

Article 1(a) of the Implementing Agreement which covers  
Annex IX, stipulates that information on the results  
of the research carried out by the Participants is ex­
changed.
Any information received by the Community may be made  
available to all Member States.
Article 9 of Annex IX fixes the rules on information  
and intellectual property.
Since the programme of Annex IX is task sharing there  
areno financial implications for the Commission's par­
ticipation. Each Participant is expected to contribute  
at least 12 months of human resources. The Commission's  
contribution will not involve extra staffing and can be  
met out of on-going work at the JRC in Ispra.
Before formally participating in the programme of  
IX, the Commission, as in previous cases, informs  
Council of its intention to do so.Annex
the

IN T E R  I M  ATI OIM  AL. E N E H G Y A G E N C Y
energy conservation  
in buildings and com m unity  
System s program m e
annex IX
minimum ventilation rates
A G R E E M E N T  TO E X T E N S IO N ., T A S K -S H A R IN G  AND W ORKPLAN
OCTOBER 27 TH , 1983

ANNEX IX
MINIMUM VENTILATION RATES
1  .  Background and Objectives
(a)  Background
The energy balance in buildings is influenced by interaction 
with the environment via radiation, heat conduction and con­
vection. Of these three· phenomena, convection and, in parti­
cular, infiltration, is least understood and most affected 
by the individual behaviour of the inhabitants.
From the viewpoint of energy conservation air infiltration 
and-ventilation have to be minimized. A certain amount of out­
door air, however, has to be supplied to a building in order 
to maintain healthy, safe and comfortable conditions for the 
occupants and to avoid damage to the building fabric. The 
optimization of these conflicting requirements will result in 
cuidelines for minimum ventilation rates that are sufficiently 
iarce to meet the demand for fresh air without unnecessarily 
wasting energy.
In the first phase of the work of ANNEX IX the Parti. ■  .nts 
nave reviewed existing knowledge, national standards and 
current and required research. The results are recorded in a 
series of reports. The Operating Agent has incorporated these 
in a summary 1  and a comprehensive final report.
In the course of the present ANNEX IX work it has become clear 
chat the existing basis for specifying ventilation requirements 
is weak and that a substantial effort is needed to improve upon 
the present position.

-  2 -
The work that will be required covers a wide ranee of disci­
plines, from hygiene and medicine on one hand to engineering 
and building science on the other. The IE/\-ANKEX IX provides 
a highly suitable mechanism for coordinating the research in 
these diverse fields and for encouraging the ncessary con­
tributions from participating countries.
(b) Objectives
The Participants therfore proposed that ANNEX IX should 
continue and that the objectives of this task are:
(i) To quantify more closely the factors which determine 
the concentrations of the pollutants identified in
'  the first phase of the work of Annex IX and to deter­
mine the inter relationships between these factors;
(ii) To establish minimum ventilation rates and all other 
suitable methods for ensuring that these pollutants 
are kept to acceptable levels;
(iii) To summarize the information that is available about 
various techniques and their merits for controlling 
air quality and conserving energy;
(iv) To catalogue and assess measurement and sampling 
techniques that may be useful in solving the pro­
blems connected with maintaining acceptable air 
quality in buildings.
2. Means
The Participants will undertake a co-ordinated effort, in­
volving the sharing of activities (as discussed in para­
graphs 3 and 4 below).

- 3 -
3. Responsibilities of the Participants
(a) The Federal Republic of Germany, as Operating /^gent, 
will :
(i) Prepare an overall review of the work of the partici­
pants. Summarize meansures proposed with respect to 
the objectives;
(ii) Prepare in cooperation with the Participants a r and d 
programme based on the outlines developed in this phase II;
(iii) Co-ordinate the efforts of all Participants and ensure 
the flow of information in this Subtask;
(iv) Consult at regular intervals with experts from corre­
sponding professions.
(b) Each participant will:
(i) Be responsible for the work in one of the topics iden- 
tiefied in phase I as being of most importance;
(ii) Co-operate task-sharing with the other Participants and 
support them in the topics for which they are respon­
sible (see minutes of the 3rd and 4th working meeting);
(iii) Bring up to date the reports of phase I by relevant 
literature, existing and proposed standards, and review 
ongoing research in his country;
(iv) Outline additionally necessary draft r and d sub- 
programmes based on the particular interest of each 
Participant to be used to establish minimum ventilation 
standards;

(v) Provide the Oparting Agent with a short report on the 
progress of the work each six months;
(vi) Provide the Operating Agent with a final report on the 
topic which as the responsibility of the Participant;
(vii) Attend the working meetings according to an agreed work 
plan.
4. Specific Responsibilities of the Operating Agent
In addition to the work described in paragraph 3 (a),  the
Operating Agent will:
(a) Finalize the detailed workplan with the Participants, 
and submit a draft annual Programme of Work to the 
Executive Committee not later than two months before 
the end of each year ;
(b) Ensure that duplication of research effort is 
avoided or minimized;
(c) Co-ordinate the exchange of information thrpugh 
publications, reports, meetings and conferences;
(d) Report the progress of the work under the Annex to 
the Executive Committee at least annually; and
(e) Submit a final report to the Executive Committee within 
three months after the completion of all work under this 
Annex and at such other times as the Executive Committee 
may request.

5.Resu 11G
The results of this task will be:
(a) A document identifying more closely the factors which 
determine the concentrations of the pollutants and the 
interrelationships between them, minimum ventilation 
rates and all other suitable-methods for acceptable air 
quality levels, further a document summarizing infor­
mation about ventilation techniques for controlling air 
quality and conserving energy, and a document cataloging 
and assessing measurement and sampling techniques.
(b) A final report integrating the results of this task 
and containing recommendations for such additional 
research activities as may be appropriate;
6. Funding
Each Participant shall individually bear the costs incurred 
by it in carrying out its responsibilities under this task. 
The minimum overall commitment for participation in this task 
is :
- 18 man-months for the Operating Agent
- rj2^an-months_ifor- each Participant*
_L· uoivw- a ·"· ^ x 2 .  £*···»-»
Z —--
7.
 Time Schedule
This Annex will remain in force for a period of -24 months 
starting from 1st of January, 1984/
It may be extended by agreement of any Participants desiring 
to continue the project. This Annex will terminate in any 
event upon the termination of the Implementing 7\qreement to 
which it is annexed.

-  G  -
î .  Operating Anent
lederai Republic of Germany
g.  Information and Intellectual Property
■ a)  Executive Committee's Powers
The publication, distribution, handling, protection, and  
cwnership of information and intellectual property arising  
*rom this Annex IX. shall be determined by the Executive  
Committee, acting by unanimity, in conformity with the  
Agreement.
(b)  Right to Publish
Subject only to copyright restrictions, the Annex IX Par­
ticipants (referred to in this Annex as the "Participants")  
shall have the right to publish all information provided  
to or arisina from Annex IX except proprietary information.
(c)  Proprietary Information.
Th„ Participants and the Operating Agent shall take all  
necessary measures in accordance with this paragraph, the  
laws of their respective countries and international law  
to protect proprietary information provided to or arising  
from Annex IX- For the purposes of this Annex, proprietary  
information shall mean information of a confidential  
nature such as trade secrets and know-how (for example,  
computer programmes, design procedures and techniques,  
chemical composition of materials, or manufacturing  
methods, process, or treatments) which is appropriately  
marked, provided such information:
(1) is not generally known or publicly, available from  
other sources;

(2) Has not previously been made available by the owner 
to others without obligation concerning its confiden­
tiality; and
(3) Is not already in the possession of the recipient 
Participant without obligation concerning its con- 
f id ent iality.
It shall be responsibility of each Participant supplying 
proprietary information, and for the Operating Agent for 
arising proprietary information, to identify the infor­
mation as such and to ensure that it is appropriately 
marked.
(d)  Production of Relevant Information by Governments.
The Operating Agent should encourage the governments of all 
Agency Paricipating Countries to make available or to iden- 
tify to the Operating Agent all published or otherwise 
freely available information known to them that is rele­
vant to the Task.
(e) Production of Available Information bv ParticiDants.
* .................. .... " *~  "  """ ■  ■  ------------
Eac
h Participant agrees to provide to the Operating Aaent 
all previously existing information, and information de­
veloped independently of the Task, which is needed by the 
Operating Agent to carry out its function:·. :  .1 this Task 
and which is freely at the disposal of the Participant 
and the transmission of which is not subject to any con­
tractual and/or legal limitations.
(1) If no substantial cost is incurred by the Participant 
in making such information available, at no charge to 
the Task therefore;
(2) If substantial costs must be incurred by the Parti­
cipant to make such information available, at such 
charges to the Task as shall be agreed between the 
Operating Agent and the Participant with the approval 
of the Executive Committee.

-  8 -
(  { )  U se- of Cent i dent ial Inform ation.
j f a Participant lias access to confidential information 
which would be useful to the Operating Agent in conducting 
studies, assessments, analyses, or evaluations, such in­
formation may be communicated to the Operating Agent but 
shall not become part of reports or other documentation, 
nor be communicated to the other Participants except as 
may be agreed between the Operating Agent and the Parti­
cipant which supplies such information.
(ç) Acquisition of Information for the Task.
Each Participant shall inform the Operating Agent of the 
existence of information that can be of value to the Task, 
but which is not freely available, and the Participant 
shall endeavour to make the information available to the 
Task under reasonable conditions, in which event the Ex­
ecutive Committee may, acting by unanimity, decide to ac­
quire such information.
(h) Reports on Work Performed under the Task.
The Ooerating Aoent shall provide to each Participant re­
ports of all work performed under the Task and the results 
thereof, including studies, assessments, analyses, evalua­
tions and other documentation, but excluding proprietary 
information.
(i)  Copyright.
The Operating Agent may take appropriate measures neces­
sary to protect copyrightable material generated under 
this Task. Copyrights obtained shall be the property of 
the Operating Agent, for the benefit of the Participants, 
provided, however, that Participants may reproduce and 
distribute such material, but shall not publish it with 
a view to profit, except, as otherwise directed by the Ex­
ec u 11  -.·c- Correr i  11 ee.

(j)  Authors
Each Participant will, without prejudice to any rights of 
authors under its national laws, take necessary steps to 
provide the co-operation from its authors required to 
carry out the·providions of this paragraph. Each Partici­
pant will assume the responsibility to pay awards of com­
pensation required to be paid to its employees according 
to the laws of its country.
10. Date of Annex v
This Annex will enter .into force on 1st of January 1984.
11 .  Participants · .  A ·
ï
The Contracting parties which are Participants in this task 
are the following:
Canada
Denmark
Federal Republic of Germany 
Italy
Netherlands
Sweden
Switzerland
United Kingdom
United States of America