136.

The major changes to the organisation chart and management of the EP are summarised in the table below: Table 12 Summary of restructuring in Parliament’s Secretariat in 2011 DG Restructuring and modernisation DG PRES The new structure of the Directorate for Legislative Acts was finalised. The directorate is now made up of six units and can meet challenges and objectives more efficiently and more rationally. By setting up a third unit — Unit for Relations with the Western Balkans’ Parliaments and the Parliamentary Assembly of the Council of Europe — within the Directorate for Relations with National Parliaments, the directorate has equipped itself with a specific tool for responding in a more relevant fashion in connection with the programmes to be implemented. That unit was set up by internally redeploying four officials (including the head of unit), with one post being made available, via the Secretary-General, to add to the Institutional Cooperation Unit. A new unit — the Classified Information Unit — was set up within the Directorate for Presidency Services. The Planning and Institutional Relations Unit was split into two separate units: the Planning Unit and the Institutional Relations Unit. This reorganisation was carried out through internal redeployment and mobility and on the basis of the new posts, in the budget, for the Classified Information Unit. An IT and Internal Communication Unit was set up within the Directorate for Resources in December 2011. The procedures for filling the posts of head of unit and administrator will need to be carried out in the first quarter of 2012. Two years after the Directorate for Security was set up, the procedures for filling the four head-of-unit posts were completed. DG IPOL The Directorate for Impact Assessment was set up in response to Parliament’s adoption of the report guaranteeing independent impact assessments, which called for the establishment of a uniform impact assessment mechanism within Parliament on the basis of a common procedure and methodology and under the aegis of a new autonomous structure. Setting up the directorate had no budgetary implications, given that staff came from policy departments and other posts were redeployed and splitbetween two units: the Impact Assessment Unit and the European Added Value Unit. It ought to play a key role throughout the cycle of adopting legislation in order to allow Parliament as a fully fledged co-legislator to evaluate more effectively the economic, social, environmental and health-related consequences of its policy options and their impact on citizens’ fundamental rights. DG EXPO In order to support the emerging democracies and to promote democratisation, particularly in the Arab world, a new Directorate for Democracy Support will be created in DG EXPO (Bureau approval on 12 December 2011). The Directorate will be established in a budget-neutral manner through redeployment and will include the Office for Democracy Promotion (currently in DG EXPO) and three units: Election Observation (currently in Directorate A in DG EXPO), Western Balkans (currently in DG Presidency) and Human Rights Actions (to be created with five posts). The creation of the new Directorate will take place in the first half of 2012. DG INLO The restructuring started in February 2010 and continued in 2011, with 17 posts being created. The reorganisation process is still ongoing, in particular as regards centralising procurement, for which the definitive structure and internal processing arrangements remain subject to an increase in staffing for the Contracts and Procurement Unit. The Transport and Removals Unit was split into two separate units — a People Transport Unit and a Goods Transport Unit — with effect from 1 July 2011. A Directorate for Resources was set up in late 2011, as in other directorates-general. It focuses on issues relating to staff, finance, public procurement and IT resources. DG TRAD A new Resources Directorate for DG Translation was created end of 2011. This new Directorate will comprise four units (i.e. Finance, Personnel, IT Support and Training). The reorganisation of the units along the lines of the Directorate-General’s project is still ongoing. This includes a harmonised approach based on individual action plans for every linguistic unit and team-building training based on thematic groups for all translators. An exercise to identify the best working practices has also been continued with the aim of introducing them into the units’ workflow. Following the transfer of the Planning Unit within the Directorate of Translation, the Client Liaison Service (CLS) launched on 5 October and 21 November respectively, a User’s Satisfaction Survey and a Member’s Satisfaction Survey. In November 2011, an acting Head of Unit was appointed for the new Editing Unit along with three Translator-Editors. The analysis of the scope, workload and staffing level of the new unit together with the monitoring of its interdependence with the other units will continue in 2012. Staffing of the new Croatian Unit continues with 19 staff members now recruited, i.e. 14 AD contract agents and 5 AST contract agents. DG PERS A Directorate for Resources was set up in late 2011, as in other directorates-general. It focuses on issues relating to staff, finance, public procurement and IT resources. DG INTE The establishment of the new Resources Directorate, although becoming effective only as from 1 January 2012, was nevertheless the subject of a number of preparatory measures to prepare for the new structure. DG FINS Setting up of a new unit with responsibility for re-engineering the financial information systems — see paragraph 131 above. DG ITEC A Directorate for Resources was set up in late 2011, as in other directorates-general. It focuses on issues relating to staff, finance, public procurement, and customer relationships and communication. Services attached directly to the Secretary General Phasing-in of the service with responsibility for risk management in order to identify, in cooperation with the various directorates-general, the key risks associated with the operation of the entire Parliament Secretariat and to look into how to respond to those risks.