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COMMISSION OFTHEEUROPEAN COMMUNITIES
COM(82)488 final
Brussels ,29July 1982
ANNUAL REPORT OFTHE INFORMATICS DEPARTMENTS
OFTHE COMMISSION
1981
(Report from theCommission totheCouncil )
,i
S> ]
COM (82)488 final ^
'"■f

ANNUAL REPORT OFTHE INFORMATICS DEPARTMENTS
OFTHE COMMISSION
1981
INTRODUCTION
*
1.The present report describes the KEY events m1981 :
-the reorientation ofthe Commission 'spolicy for informatics
towards asystem ofdistributed processing ;
-the reorganisation of the informatics activities of the
Commission toreflect this trend todistributed processing ;
-the definition of actions to improve the efficiency of
informatics inthe Commission ;
-the steps taken toincrease the machine capacity inthe Computer
centre whilst atthesame time improving thecost /performance of
the equipment used ;
-the 1981 budget situation (staff andcredits );
-the steps taken to ensure effective interinstitutional
collaboration ininformatics .
1.This report follows onfrom Annual Reports COM/78/347 ,COM/79/678 ,COM/80/501
and COM/81/568 for the Informatics Departments oftheCommission for 1977 ,
1978 ,1979 ,1980 respectively -drawn upinaccordance with the European
Parliament Resolution (Petre report ).
Provlsionaladdrest:RuadalaLoi200.B-1049Brustelt–Téléphoné7350040/7358040–Télégraphieaddreu:"COMEURBrussels–
Telex:"21877COMEU B

-2-
REORIENTATION OFTHE COMMISSION 'SPOLICY FOR INFORMATICS
2.Asindicated inthe 1980 report the Commission ,atitsmeeting of
7May 1980 ,took aseries ofimportant decisions which led toa
change ofdirection inits informatics policy .The main decision
taken was ,over aperiod of5-6 years ,tomove toasystem of
distributed processing .
3.Also asindicated inthe 1980 report the Commission created a
Directorate ofInformatics and the newly appointed Director took
uphis duties atthe beginning of1981 .
4.One ofthe first tasks ofthe Director ofInformatics was todraw
upareport toindicate :
-progress already made incarrying out studies for the planned
move toasystem ofdistributed processing ;
-guide-lines for implementing asystem ofdistributed informatics
inthe Commission ;
-the new organisation ofinformatics that was necessary to
reflect the Commission 's reorientation of its informatics
policy ;
-the system of planning and budgeting that needed to be
implemented .
This report (*)wasapproved bytheCommission inMay 1981 .
REORGANISATION OFTHE INFORMATICS ACTIVITIES OFTHE COMMISSION
5.Following approval of the report the first necessity was ,
progressively during 1981 ,toimplement the new organisation of
informatics in the Commission -in terms of its committee
structure and of the informatics departments making up the
Directorate . '
6.The new organisation recognises the convergence oftechnologies
that isnow taking place .Ittherefore brings together for the
first time classical data processing (Analysis ,programming ,
operating the central computers ),telecommunications (voice as
well asdata transmission ),distributed equipment which intime
will be interconnected through ,anetwork (minicomputers ,
terminals ,text processing equipment ,office equipment -
photocopiers ,typewriters etc.,teleconferencing facilities etc.).
7.The new expanded Directorate now has 407 officials plus some 190
persons working under contract (compared with 232 officials and
'58 persons under contract in the previous data processing
departments ).The 1981 budget for this new Directorate was
31.4 MECU (ofwhich 20.7 for classical data processing and 10.7
for the new responsibilities -telephone ,text processing ,office
equipment ,etc.). ■

-3-
8.The Director ofInformatics manages informatics inthe Commission
either directly ,through the central informatics unit or
indirectly via units inthe Directorates General .Administratively
speaking ,heisresponsible tothe Director General forPersonnel
and Administration and hereports tothe Management Committee for
Data Processing intheCommission (CDIC ).
Committees for the management ofinformatics
9.The new committee structure isset out inAnnex 1.
10.Management Committee forData Processing intheCommission (CDIC )
is chaired by the Director General' for Personnel and
Administration (DGIX).
Its members are :
-the Director General for Information Market and Innovation
(DGXIII );
-theDirector General oftheStatistical Office (SOEC );
-arepresentative from the Secretariat General ;
-the Deputy Director General for Internal Market and Industrial
Affairs (DGIII);
-the Director of the Informatics ,Mathematics and Systems
Analysis Department in the Joint Research Centre ,Ispra
Establishment .
The Director ofInformatics puts before the CDIC all matters
relating tostrategy ,guidelines ,organisation ,planning and
budgets .
.11.The CDIC isassisted bytwomain committees atDirector level :
-the Users 1Committee ;
-theCommittee onInformatics Technology (CTI).
12.TheUsers' Committee ischaired bytheDirector ofInformatics and
comprises the officials incharge ofdata processing ineach
Directorate General ,projects leaders and members of the
Informatics Directorate and ofthe Management and Organisation
Division .

_A_
Meetings ofthe Users' Committee are organised bythe Informatics
Planning and Administration Department and cover matters
concerning users ,such as planning ,priorities ,budgets and
projects .
«•
13.The Committee onIniormatics Technology isanadvisory committee
and reports tothe CDIC and the Permanent Nucleus onIndustrial
Innovation .Itischaired by the Director ofInformatics and •
comprises :
-the Director of the Informatics ,Mathematics and Systems
Analysis Department atthe JRC Ispra establishment ;
the Director of Industrial Affairs II (telematics ,data
; processing ,telecommunications ,transport and public contracts )
inDGIII ;
-the Director for Information Management mDGXIII .
The task ofthe CIT istomake recommendations ontechnological
questions concerning guidelines ondistributed systems ,bearing in
mind the objectives ofindustrial policy ,research and innovation
and the needs ofinternal users .Itprovides coordination between
the INSIS project (*)and theCommission 'sdistributed network .
Itissupported bythe Norms and Standards Committee ,which is
chaired by the Director of the Informatics ,Mathematics and
Systems Analysis Department atthe JRC Ispra Establishment ,and by
other working parties set upasand when need dictates .
With members from DGIII ,DGIX,DGXII-JRC and DGXIII the Norms
and Standards Committee has followed uponstandards requirements
inexisting procurement contracts ,has reviewed and given advice
onover 20individual acquisitions ofinformatics and information
technology equipment .Moreover the Committee is developing
Commission norms in areas where international standards donot
exist ,and standardised dossiers for standards and norms
requirements for selected types ofacquisition ,with emphasis also
onmethods fortesting conformity tostandards .TheCommittee also
liaises with theWorking Group onStandards .
Central Informatics Organisation
14.The Informatics Directorate (IX/E)currently comprises the
following Divisions and Specialised Departments (please see
diagram inAnnex and Staff numbers -internal and external in
Annex 3):
(a)Informatics Planning andAdministration (IPA )
The Specialised Department for Informatics Planning and
Administration isresponsible for drawing upplans and budgets
incollaboration with theofficials incharge ofdata processing
inthe DGs .This includes monitoring the management ofmajor
projects .
Its responsibility for budgetary control entails ensuring that
resources are properly allocated within the Directorate and it
deals with the legal ,administrative and commercial aspects of
procurement .
(*)INSIS =Interinstitutional system ofintegrated services .

-5-
Ita areas ofactivity are thus :
-planning and budgets ;
-contracts and management ofappropriations ;
-Users' Committee .
(b)Quality Control and Internal Audit (QC/A)
The task ofthis unit istoanalyse the quality ofwork carried
out byoutside firms and the performance ofthe data processing
departments in .the Commission .Itcarries out random checks on
the level of service ,security and internal controls .The
purpose of these analyses and checks is to produce
recommendations designed to stimulate and improve the
organisation .The department also deals with complaints from
user departments which can not besettled onthe spot .This type
ofwork will frequently require consultants tobecalled inand
will involve only asmall team ofofficials .
(c)Computer Centre
The role ofthe Computer Centre inthe context ofadistributed
network istoprovide users with apowerful computing capacity ,
supplying CPU time and associated services onanindividual
contract basis .
These services include data collection ,applications management ,
anduser support for the basic software and packages supplied by
the Centre .Distributed processing activities themselves are no
longer theresponsibility oftheComputer Centre .
The Centre 'smain areas ofresponsibility are asfollows :
-production ;
-configuration andoperating system ;
-job management and data collection .
(d)Integrated Information Systems
The integration of informatics services in the user 's
environment requires asingle organisational unit able to
provide the natural operational interface for the decentralised
data processing departments inthe user DG's.This Division will
beresponsible for implementing the plan for adistributed
network inclose collaboration with the data processing managers
ineach DG,the Management and Organisation Division and the
Informatics Engineering Division .Its activities also cover
telecommunications ,telematics ,office automation ,minicomputers
and documentary data base support as well as promotion ,
motivation ,manpower support anddirect assistance tousers .

-6-
This new Division has been created tobring together several
previously separate units .. Accordingly , a temporary
organisational structure has been set up.Amore fully
integrated structure will bedeveloped bystages .
Itcomprises the following sections :
-management,' projects ,promotion ;
-télécommunications Brussels /Luxembourg (*);
-decentralised equipment ;
-European Communities Information and Documentary Research
Centre (CIRCE ).
(e)Informatics Engineering
This Division provides the infrastructure for hardware and
software .It isresponsible for design ,planning ,defining
specifications and implementing standards .for network
architecture and equipment .Itisconcerned with the promotion
ofsoftware development methods aids and the creation ofbasic
software .This Division provides technical back-up for the
Integrated Information Systems Division and has technical
responsibility for'all users intheCommission .Italso services
theCommittee onInformatics Technology .
The Division 'swork falls into four areas :
-network and central ordistributed processors ;
-software development and applications aids ;
-office automation and documentary systems ;
-numeric systems .
(f)Applications Development
The Applications Development Department isresponsible for the
design ,implementation and maintenance ofall applications which
are tobedeveloped centrally (including systems analysis and
programming ).Theservices tobeprovided and themanpower tobe
assigned toimplement them will belaid down inaninternal
contract with the users .
This department covers three areas :
-administrative and staff systems ;
-surveillance systems ;
-financial instruments .
should benoted that theCommission 'sBrussels telephone ,exchange wassuccessfully
placed attheendof1981 .Thenewswitchboard provides greatly improved facilities
telephone users throughout theCommission .

-7-
Informatics inthe Directorates General
1
15.In consultation with the Director for Informatics and the
Management and Organisation Division ,each Directorate General
will formally set upalocal informatics unit ,the size and
responsibilities ofwhich will depend onthe user 'sneeds ,the
computer staff available intheDGand the level ofpreparation .
16.The minimum level will beaninformatics coordinator ,atask which
can betaken onbytheDirector General 'sassistant ifno-one else
isavailable .InDirectorates General with asizeable information
infrastructure ,aninformation systems manager could beplaced in
charge of local operations and 'day-to-day management of
applications within the Directorate General .Inthis case ,hemust
begiven authority over the computer staff inthe DGinorder to
beable toperform his task .InDirectorates General where there
are various related groups ofusers ,anofficial could begiven
responsibility foreach group (inDGIX,forexample ,applications
forpersonnel matters are entirely different from applications for
language staff ).
17.The official responsible for information systems (from the DP
coordinator tothe information systems manager )acts under the
authority ofthe Directorate-General asalink between the users
inthe DGand the central informatics departments onall important
questions such as plans and budgets ,projects ,systems
implementation ,monitoring ofoperations ,and complaints .
18.He isresponsible for all local informatics activities and for
their development in line with the guidelines ondistributed
processing .
19.Herepresents his Directorate General for both these areas onthe
Users' Committee .
20.The respective responsibilities ofthe decentralised unit inthe
DGand the central informatics unit will beworked out along the
following lines : '
-the decentralised unit operates within the Directorate General .
to meet users' needs but is answerable to the Informatics
Director for the fallowing :
=standard ofwork ;
=compliance with centrally agreed guidelines ;
=observation ofapproved performance standards .
Informatics .Planning and Administration (IPA )and Quality
Control and Internal Audit will together provide thewherewithal
foroperational management andcontrol ;
-operators for theequipment installed inthe DGwill beprovided
bythedecentralised unit orbytheusers ;

-8-
DEFINITION OF ASERIES OF ACTIONS TO IMPROVE THE EFFICIENCY OF
INFORMATICS INTHE COMMISSION .
21.During 1981 external consultants (the firm DIEBOLD )examined the
budget request drawn upbythe Informatics Department for 1982 .
Atthe same time the consultants firm Diebold made alist of
recommendations for improving theefficiency ofinformatics inthe
Commission .
22 .The Directorate ofInformatics added tothis list and translated
itinto anaction plan for 1981 /1982 .
23.The key actions can besummarised asfollows :
-toimplement SIPA (anintegrated system for planning and
administration ).This system will beused for breaking the
budget down byBudget centre (informatics department ontheone
hand ,user /project /application onthe other hand ).Each User
,would therefore have his budget and would becharged for the
services hereceives ;
-todefine amethodology for and todraw upmedium term plans
(3years )and long term plans (5-10 years );
-toimplement asystem ofcost /benefit studies forexisting work
and new projects ;
-to produce guide-lines on project management for Project
leaders ;
-to define asupplier policy for mainframe ,decentralised
equipment ,software acquisitions ;
-to produce astandard reporting system concerning the
reliability achieved byeach ofthe Commission 'scomputers and
todefine norms forreliability ;
-todraw upaplan for security ofequipment ,software ,data -
including confidentiality aspects ;
-todefine quality standards for informatics services ;
-to audit key areas in the informatics operations of the
Commission ;
-toincrease the machine capacity inthe Computer centre whilst
at the same time .improving the cost /performance of the
Commission 'scomputers (N.B. :because ofits urgency and
importance this aspect istreated insome detail inthe Chapter
that follows );
-todefine adetailed plan for the implementation ofdistributed
processing for the period 1983-1985 (short term plans are also
being defined to cover 1982 actions :internal network
development ,file transfer facilities ,choice ofminicomputers ,
office equipment (text processing etc.);
-to define the tools necessary to improve programmer
productivity .

-9-
24.Some ofthese actions have already been completed jall actions
hcive atleast been started but some will stretch over anumber of
years .Inparticular ,priority has been given during 1981 to
increase the machine capacity inthe Centre .This aspect is
treated below .
STEPS TOINCREASE THE CAPACITY INTHE COMPUTER CENTRE AND TOIMPROVE
THE COST /PEHPORMANCE OFTHE COMPUTER EQUIPMENT
25.Having reorganised its informatics activities toreflect the
progressive move towards distributed processing ,itwas possible
in1980 only tocommission certain studies which would pave the
way for its progressive implementation during the coming years .
26.There remained ,however ,anacute shortage ofcapacity inthe
Computer centre .The Commission was dependent for its statistical
work onanICL 2980 which was completely saturated (working
24hrs/day ,7days /week ), as the .ICL 2976 was not
operational asitwas progressively taking onapplications from
"the 2980 ,aSiemens 7760 which was •gradually taking over the
administrative applications from the ICL ,and anobsolete IRIS 80
for theCIRCE system (*) was also saturated .
27.The situation was further complicated bythe fact that theSiemens
computer and the two ICLcomputers were all indifferent buildings
inLuxembourg and had therefore tobegrouped inthenew Computer
centre inthe Jean Monnet .Inaddition,' the ICL 2980 was using an
out-dated version ofthe ICL Operating system ,which necessitated
anadaptation oftheCommission 'sprograms tobring them into line
with thelater version oftheOperating system already implemented
onthe 2976 .
28.Theobjectives were setduring 1981 to :
-increase considerably the capacity ofthe central computers
without incurring acorresponding increase inhire charges ;
-move thecomputers (this hasnowbeen done );
' #
-adapt the ICL programs (this will becompleted inthe 2nd
quarter of1982 ).
Asaresult ofnegotiations with existing suppliers inorder to
improve the performance /price ratios the situation isnow as
follows :
-theICL2980 will bereplaced early in1982 byadual 2982 ;
-theIRIS 80isbeing replaced byatwin DPS7 /80;
-the Siemens 7760 will bereplaced in1983 bya7571 (asecond
Siemens machine -7551 -will betaken in1982 :the 7760 and
the7551 will bereplaced bythe 7571 assoon asthelatter is
available in1983 ).
(*)TheCIRCE system isadocumentary retrieval system which contains anumber
ofdata bases ofinternal documentation ,Community lawetc .

-10-
29.The reau.Lt ofthese negotiations interms ofincreased capacity ,
increased costs ,and improved performance /price ratios is
summarised inthe table below : .
Present
machine
APower
inMips
(*)
ΒMonthly
rental in
Mio FB
CPerf /price
(B/C)
DReplac .
machine ,
APower
inMips
Βftønthly
rental in
Mio FB
CPerf /price
B/C
D
ICL 2980 1.8 13.1 0.14 ICL 2982
dual·3.6 12.6 0.29
CII-HB
IRIS 80
(**) 0.7 2.6 0.27CII-HB
2xDPS7
(**) 3.4 3.4 1.00
Siemens
7760 1.2 3.8 0.32Siemens
7571 4.7 4.5 1.00
ICL 2976
(■**» )1.4 8.8 0.16 ICL 2976
(*** )1.4 8.8 0.16
5.1 28.3 0.18
(*■***)13.1 29.3 0.45
(****)
30.Itwill beseen from the above that :
-the capacity will have been increased almost threefold (from
5.1 .to13.1 Mips );
-theprice per month will have increased byonly 3.5%.
(*) Mips ssmillions ofinstructions persecond .
(**) The CII-HB machines are run onaservice bureau basis .Ithas been
assumed that equipment and staff (operations )costs each represent 50%
ofthe total contract price .
(***) Discussions aretaking place with ICLto
=transform the contract from aservice bureau contract toanormal
hire contract (theproposed hire price isindicated above )
=improve theperformance /price ratios ofthe2976 .
(****) Itisnot possible tocompare the performance /price ofthe machines of
thedifferent manufacturers exactly asthe Mips power isthepower ofthe
central processor ;the price however depends on the size of the
configuration (e.g. theamount ofmain memory ,thenumber ofdisc drives
andmagnetic tape units etc .•This varies from machine tomachine ).

-11-
31.Itshould bestressed that this extra capacity (for amarginal
increase inprice )will beessential for the large data base
applications even when the distributed processing system is
implemented ;itisessential atthepresent time inorder to :
-relieve thepressure onthecurrently saturated equipment ;
-thereby toimprove thequality ofservice (ability tocatch up
lost work inthe event ofabreakdown ,better turn-round times
forbatch work ,improved response times foron-line work etc.);
-in addition ,to facilitate amove from the present
unsatisfactory 4shift working towards asystem oftwo shift
working .
32.The planned provision ofthis extra capacity has permitted the
start orcontinuation ofinformatics work inthe following key
areas (thefollowing isanon-exhaustive list ):
Statistical work
CRONOS time sériés data base
Foreign Trade
Surveys
SABINE andOSIRIS (nomenclatures ,report writer )
Administrative work
Payroll
Personnel information systems
Financial accounting
Social security
SAGAP -system ofaddresses and publications
LiD2ylSÎ2£_SÏStems
EURODICAUTOM (terminology data base )
>ortlng _systems
Control offissile material (Vienna Treaty )
Surveillance systems
Steel (Versions I,IIand III )
Textiles
Fishing
Financial Instruments
FEOGA guidance andguarantee systems
RICA
FED
FF.DF.R
Social Fund

-12-
Documentary systems
CIRCE internal documentation system
CELEX -Community law data base
Allocation systems
SAFIR (allocation of meetings to rooms ,interpreters to
meetings )
Modelling applica tions
Financial and energy models .
1981 CREDITS SITUATION
33.For 1981 the Commission requested ofthe Budgetary Authority
30,6 MECU onChapter 21for its traditional data processing
activities .The Budgetary Authority reduced this amount to
20,0 MUCE ,increased during 1981 by0,7 MUCE tocover the ,atthe
time ,unforeseen Steel project .
34.The breakdown byArticle ofthe 1981 credits isshown inAnnex 4
(credits requested andcredits granted ).
35 .The reduction inthe level ofcredits for 1981 frustrated much of
theeffort toimprove the informatics activities oftheCommission
and toprovide amore adequate service toUsers .
36.Faced with this situation the Commission decided ,as stated
earlier ,tocall inexternal consultants tocheck the Commission 's
draft budget request (30,4 MECU )proposed in1981 for 1982 .The
consultants used were the firm Diebold Europe ,ahigh-level
official inthe French Administration who isdirectly concerned
with informatics budgets ,and the Director ofInformatics for a
large private Company inGermany .
37.The consultants agreed unanimously that the Commission needed an
annual level ofcredits of30-35 MECU for activities covered by
Chapter 21inorder tooperate anormal service (*).
INTERINSTITUTIONAL COLLABORATION
38.The Parliament adopted aResolution in1981 (7588 /81-18.6.1981 )
proposing the creation ofanInterinstitutional Informatics Agency
(Rapporteur -Mr.Kellett-Bowman ).
(*)Inspite ofthe consultants reports which were made available tothe
Budgetary Authority ,the latter granted for 1982 only 25MECU (ofwhich
2,4MECU are inChapter 100 )rather than therequested 30,4 MECU .

-13-
39.Mr. 0'Kennedy ,Commissioner responsible for Personnel and
Administration ,sent the Commission 'sinitial response tothis
Resolution on8.12.1981 .
Heindicated that :
-the Commission first asked the Interinstitutional Informatics
Committee (IIC )(*) toexamine the Resolution (this Committee
had been created inOctober 1980 bytheHeads ofAdministration
of the Institutions in order to improve .collaboration in
informatics );
-the findings of the IIC were 'submitted to the Heads of
Administration in September 1981 and correspond in all
significant respects totheconclusions oftheCommission .
40.The main conclusions ofthe Commission were that the concept ofan
Agency could offer anumber ofadvantages (economies ofscale ,
avoidance ofduplication ofeffort etc.). Nevertheless ,there
remained anumber ofunresolved questions (danger ofacentralised
Agency becoming "distant "from itsUsers ,problem ofdeciding work
priorities ,need todefine which activities could becentralised
and which would need tobeleft inthe Institutions ,consequences
of the trend towards distributed processing on acentralised
Agency etc .).
41.Given these unresolved questions the Commission proposed that :
-itspresent response beregarded asaninterim response ;afinal
reply setting out its position onthe creation ofanAgency
would begiven after fur*ther detailed study of "theproblem areas
before the end of1983 ;
-at least until 1983 ,collaboration between the Institutions
continue to be based on astrengthened Interinstitutional
Informatics Committee (IIC )for matters that ,within the
Commission are the responsibility of the Director of
Informatics' ,and onthe INSIS Consultants Committee (formatters
covered bytheINSIS (**) project ).
42 .The Commission would add that the Directorate for informatics in
the Commission participates fully inthe INSIS project .Ithas
representatives inthe Steering Group ,the Working Group ,and in
each ofthe five sub-groups (two ofwhich itpresides ).In
addition itplays afull part inINSIS experimental projects where
itisable toplay aguinea-pig role,' thus providing feed-back to
the INSIS team before the scope ofsuch aproject iswidened to
take inthe normal user environment .
(*) Please seeinAnnex 5acopy oftheConvention between theInstitutions for
the IIC and ,inAnnex 6,aWork programme for the IIC in1982 .
.(**) INSIS -Interinstitutional System ofIntegrated Information Services .

-14-
CONCLUSIONS
43.1981 has been aturning point .for informatics inthe Commission .
Asdescribed above ,the policy for informatics has been reoriented
towards asystem '-of distributed processing ;the informatics
activities ofthe Commission have been reorganised toreflect this
new policy ;aseries ofactions have been defined toimprove the
efficiency ofinformatics inthe Commission ;specific steps have
been taken tomatch the capacity ofthe Commission 'scomputers to
the immediate work-load (threefold increase inpower for a
marginal increase incost );steps have been taken tostrengthen
interinstitutional collaboration .
44.The actions that have been taken are designed toprovide the
departments of the Commission with the level of service and
availability ofinformatics tools that they should expect ina
public Administration and that would enable them towork with the
degree ofefficiency that informatics alone can now make possible
inanorganisation such astheCommission .
45.Nevertheless ,these actions will bear fruit only ifthe Budgetary
Authority accepts theneed for abudget level onChapter 21of30-
35MECU at1981 prices foreach ofthecoming years .

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J J|SERVICCS jj jjSERVICES | j «––––-J;1-
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.OPERATIONS DEVELOPMENT
_ ! 1_L_■^+- T___ ...
– I" 1 "
I
I ______ r _ ___
»
ir~ : 1 i i 1.
OUTSIDE OUTSIDE Project Managers forlarge interservice projects .
COMPUTER CENTERS SOFTWARE HOUSES j

Annex 3
DIRECTORATE OFINFORMATICS -
STAFF Nos (INTERNAL AND EXTERNAL )
■BYDEPARTMENT -December 1981
Perm /Temp .posts N°ofexternal staff
Department A Β C D TOT A Β C D TOT
Directorate 5-■'4- 9-- - - -
Informatics Planning &
Administrationι
4 3 4- 11 1- - - 1
Quality Control 1- - - 1- - -- -
Computer Centre 6 34 47 3 90 6 18 34- 58
Integrated Informatics
Systems 17 27 162 13 219 31 4 41 4 80
Informatics Engineering 16.11 3- 30- -- - - .
Applications Development 16 26 5- 47 9 42--· 51
TOTALS 65 101 225 16 407 47 64 75 4 190

Annex 4
INFORMATICS CREDITS 1981 (ECU )
t
fi
Credits requested Credits granted
initia LlyΤransf ers
from Chapter.Transfers
between
ArticlesCredi ts
after
transfers
Chapter 21
210 8,953,000 8,657,000 +129,000 +245,000 9,031,000
211 5,000,000 2,955,000 2,955,000
212 420,000 255,000 255,000
213 4,512,000 4,012,000 +524,000 -880,000 3,656,000
214 3,100,000 2,838,000 2,838,000
215 2,400,000 595,000 +635,000 1,230,000
216 2,750,000 128,000 " 128,000
217 3,500,000 560,000 +12,000 ' 572,000
TOTAL
»Ch.21 30,635,000 20,000,000 +665,000 0 20,665,000
Chapter 22
^200 · 106,000
2201?
I327,500
2203 235,000
2220 810,000
2221 118,000
2222 1,570,000
2223 717,000
TOTAL
Ch.22 3,883,500
Chapter 23■
2311 6,824,000
GRAND TOTAL 31,372,500

Annex 5
PLAN OFINTER INSTITUTIONAL COOPERATION INTHE FIELD OFINFORMATICS
FOR 1982
1.Background
In1981 theInterinstitutional Informatics Committee drew upareport for
theHeads ofAdministration putting forward some recommendations onforms
ofinterinstitutional cooperation oninformatics .One ofthe seven
recommendations inthe report was toset upanInformation andDocumentation
Centre ondata processing policies andapplications inthe Community
institutions .
The Centre ,which would beaCommission department serving all theinstitutions ,
would have thetask ofkeeping adetailed inventory ofavailable resources and
expertise and projects under way and ofproviding the information necessary
for theapplication ofinterinstitutional rules oninformatics .Setting up
aCentre ofthis kind requires the full-time allocation ofresources specifi­
cally tothe task ofcooperation and coordination .
2.Provisional plan ofcooperation for 1982
Asthe resources necessary toset upsuch aCentre will not beavailable
before 1983 ,the institutions .have agreed onaprovisional plan ofcooperation
for198.2 ,under which they have given thefollowing three joint undertakings :
Ca)Circulation ofdocuments for information
Each institution will regularly send totheother institutions onthe
Committee allsummary documents concerning theorganization oftheir
informatics activities ortheavailability ofinformatics services and
document regarding interinstitutional recommendations .
Theinstitutions will also inform each other ofinformatics budget
proposals assoon asthey receive the authorization .
Documents will becirculated bythe secretariat once ithas received a
sufficient number from the institution concerned .

Annex 5
-2-
(b)Referral ofdecisions for the Committee 'sopinion
Without prejudice toeach institution 'sresponsibility for itsown
management ,the institutions represented onthe Committee will refer
alldecisions which have aninterinstitutional impact for the Committee 's
opinion .
The agenda formeetings ofthe Committefc will include astanding item
for this purpose ;inurgent cases decisions may also bereferred b.y
way ofaseparate memorandum .The Committee will consider thedecision
and itsopinion will beincluded inthe annual report .
(c)Recommendations
Each institution will draw onitsownexperience inorder tpprovide the
Committee with working documents orreports which could serve asthebasis
for recommendations ,especially inthe areas identified inthe report
submitted totheHeads ofAdministration (e.g. application ofinter -
institutional rules ,definition ofapolicy oncontracts ,system for
exchanging services ).
These documents will bediscussed atCommittee meetings and,ifapproved ,
will constitute recommendations which the institutions will undertake
toimplement .
Forthis purpose the representative ofeach institution inthe Committee
isresponsible forobtaining theagreement oftheappropriate authority
inhisinstitution andmust inform theCommittee formally that hehas
done so.The secretariat ofthe Committee isresponsible for keeping
anumbered list ofthe recommendations adopted .

Annex 6
1982 WORK PROGRAMME OFTHE INTER INSTITUTIONAL INFORMATICS COMMITTEE
1.Background
The Committee was set upinOctober 1980 bythe Heads ofAdministration
with the task ofcoordinating thedata-processing activities ofthe
institutions andensuring optimum use oftheir resources .
In1981 the Committee drew upareport setting out seven concrete
recommendations forstrengthening interinstitutional cooperation :
-theapplication ofinterinstitutional rules fordata processing ;
-thedefinition ofapolicy oncontracts ;
-the creation ofanInformation and Documentation Centre ondata
processing policies andapplications inthe Community institutions ;
-theproject structure forinterinstitutional applications and infra­
structure problems ;
-thesystem forexchanging services between the institutions ;
-thesimultaneous review ofthe informatics budgets ;
-thepreparation ofanannual report tothebudgetary authority .
TheCommittee 'sreport wasapproved bytheHeads ofAdministration .
2.Provisional plan ofcooperation in1982
Intheabsence ofthenecessary resources toset uptheInformation and
Documentation Centre ,theinstitutions have decided onaprovisional plan
forcooperation in1982 ,involving thefollowing :
- .the regular circulation ofdocuments ;
-referring alldecisions byaninstitution with aninterinstitutional
impact fortheCommittee 'sopinion ;
-putting forward recommendations . ,
3.Work plan
TheCommittee plans tohold sixmeetings in1982 .
Inline with thepoints setoutat1and 2above ,theagenda foreach
viUl feaviUKy InelvKte thefalling three items i

-2-Annex6
-referralfortheCommittee'sopinionofalldecisionstakenbythe
institutions regardinginformatics ;
-'thediscussion ofrecommendations submitted bytheinstitutions onthe
j
basisofworkingdocuments;
-aprogressreportoninterinstitutional project's.
Theinstitutions willdrawuprecommendations mainlyonthefollowing :
-theorganization ofdistributed dataprocessing;
-thechoiceofprogramming languagesand thetechnicalconditionsfor
exchanging programmes;
-standards (networksandprotocols);
-systemsforexchanging servicesbetweentheinstitutions ;
-drawingupspecifications (includingspecifications forthechoiceof
electronicofficeequipment);
-thepresentation oftheinfQrmatics budget;
-thecoordination ofusertraining.
Theinterinstitutional projectswhoseprogresstheCommitteeintendsto
monitortogetherare:
-INSIS
-CELEX •.
-CEDIN
-Parliamentary Questions
-SYSPERS
-thecomputerized production ofthebudget,
4.Annualandinterimreport
TheCommittee wiIpreparefortheHeadsofAdministration :
-aninterimreportinJuly,whichwilltakestockofthepositionbefore
theendofthe1983budgetprocedure;
-inDecember,theannualreportrequestedbythebudgetaryauthority.
Theannualreportwillsetouttheresultsoftheworkdoneinthesix
meetingsandtherecommendations adoptedbytheinstitutions duringthe
courseoftheyearandwillsummarizetheinformation collected onthe
progressofinterinstitutional projectsanddecisionsbytheinstitutions .
Theannualreportwillalsotakestockofideasontheplantosetupan
Informatics ,Agency,providedthattheHeadsofAdministration confirm
thisitemaspartoftheCommittee'stermsofreferenceafterreviewing
thequestion.