26. 4. 84 Official Journal of the European Communities NoC 112/1 
II 
(Preparatory Acts) 
COMMISSION 
Proposal for a Council Decision concerning the coordination of the actions of the 
Member States and the Commission related to the implementation of a long-term pro­
gramme for the use of telematics for Community information systems concerned with 
imports/exports and the management and financial control of agricultural market organ­
izations 
COM (84) 119 final 
(Submitted by the Commission to the Council on 16 March 1984) 
(84/C 112/01) 
THE COUNCIL OF THE EUROPEAN 
COMMUNITIES, 
Having regard to the Treaty establishing the 
European Economic Community, and in particular 
Article 235 thereof, 
Having regard to the proposal from the 
Commission, 
Having regard to the opinion of the European 
Parliament, 
Having regard to the opinion of the Economic and 
Social Committee, 
Whereas, with regard to the administration of the 
Customs Union and the common agricultural pol­
icy, it is often essential that import/export data and 
data on the agricultural market and its financial 
control are rapidly communicated and processed; 
Whereas the study of informatics systems instituted 
by the Council in its Decision 77/619/EEC (•) pro­
duced a recommendation for the adoption of a con­
certed development programme for the next 10 
years by the competent administrations of the Com­
munity; 
Whereas the preparatory activities requested by the 
Council in its Decision 82/607/EEC (2), requiring 
the coordination of the actions of the Member States 
(i) OJ No L 255, 6. 10. 1977, p. 32. 
(2) OJ No L 247, 23. 8. 1982, p. 25. and the Commission in the preparation of a long-
term programme for the use of telematics for Com­
munity information systems concerned with im­
ports/exports and the management and financial 
control of agricultural market organizations, have 
been carried out; 
Whereas, in the light of the results of the prepara­
tory activities, the Commission has submitted a re­
port and appropriate proposals for the adoption of a 
long-term development programme for the specifi­
cation and use of telematic facilities to be imple­
mented in concert with the parties concerned within 
the framework of the CADDIA (Cooperation in 
Data and Documentation for Imports/Exports and 
Agriculture); 
Whereas, since the services of the Commission and 
the competent national administrations will be the 
operators and the users of the improved information 
systems, it is appropriate in the interests of the 
proper working of the Community mechanisms to 
provide for the coordination of relevant actions un­
dertaken in the Member States and the Commis­
sion; . 
Whereas the Treaty has not provided the necessary 
powers, 
HAS DECIDED AS FOLLOWS: 
Article 1 
The Commission's report and proposals made pur­
suant to Decision 82/607/EEC are hereby adopted 
No C 112/2 Official Journal of the European Communities 26. 4. 84 
as the basis for the long-term development pro­
gramme for the specification and use of CADDIA 
telematic facilities to be implemented in concert 
with the parties concerned, in particular the pro­
posals relating to: 
— the adoption and implementation of standards to 
meet CADDIA requirements, 
— cooperation between the Member States and the 
Commission in the implementation of those pro­
jects in which both parties are involved, 
— cooperation between the Member States and the 
Commission in defining the facilities and actions 
which will be needed to meet the CADDIA long-
term objectives, 
— the CADDIA workplan, 
as they are stated in the Annex to this Decision. Article 2 
The Commission shall be responsible for assuring 
the coordination and joint planning procedures pro­
posed for the specification and use of CADDIA 
telematic facilities by the Member States and the 
Commission. The Commission shall be assisted in 
this task by a Steering Committee chaired by the 
Commission and composed of senior officials repre­
senting the main interested government departments 
and Commission services. 
Article 3 
This Decision shall take effect from the day of its 
publication in the Official Journal of the European 
Communities. 
ANNEX 
(extracts from Commission communication COM(84) 119 final to the Council) 
POINT 2.4.2 
IT (INFORMATION TECHNOLOGY) STANDARDS 
In order to take advantage of these new facilities for the management and control of imports/ 
exports and agricultural markets, the use of telematic systems by the CADDIA community must 
be carried out in the framework provided by international standards for the communication and 
processing of digital data. 
The rapid progress that is taking place in the development of international standards will, when 
these standards have been agreed and proven, enable equipment made by different manufactur­
ers to communicate with each other. This will provide the CADDIA community with a wide 
choice of suppliers when installing the facilities needed to meet the Community requirements. 
The Commission will, therefore, when introducing CADDIA systems, pursue the common use of 
international IT standards or, in their absence, the use of intercept specifications leading to the 
later use of agreed international standards. In particular, the design and implementation of sys­
tems that will be provided by the Commission for its own use will be carried out under the 
supervision of Commission Directorate-General IX-E 'Informatics', so as to fulfil their mandate 
from the CDIC (Commission Steering Committee for Data Processing) to ensure a coherent 
Commission informatics and standardization policy. 
SECTION 4 
OUTLINE OF DEVELOPMENT PLAN FOR IMMEDIATE ACTIVITIES 
The Commission has in hand, or proposes shortly to put in hand, a number of projects designed 
to contribute towards the achievement of the CADDIA long-term objectives. Certain of the pro­
jects are concerned with the development of systems and the provision of facilities; others are 
development studies designed to specify needs; others are concerned with rationalization and the 
development of standards. Certain of the projects are 'common' in that they are designed to meet 
26. 4. 84 Official Journal of the European Communities No C 112/3 
agricultural, customs and statistical needs; others are sectoral projects. These are summarized in 
the workplan and timetable given in the Appendix and are described in more detail in the follow­
ing paragraphs. 
4.1. Common projects 
4.1.1. Standardization of data and messages 
4.1.1.1. The use by the Commission and the Member States of the same data and message 
standards is the key to the development of systems to meet the CADDIA long-term 
objectives. It is essential, therefore, to give priority to the adoption and implementa­
tion of agreed data and message standards to meet CADDIA requirements. In order 
to facilitate the international exchange of data, the Commission considers, as a mat­
ter of policy, that recommended international standards, particularly those of the 
International Standards Organization (ISO), the Economic Commission for Europe 
(ECE) and the Customs Cooperation Council (CCC), should be used by the Commu­
nity provided that they satisfy Community requirements. In this context, it should be 
noted that ISO recommended standards exist for certain data elements. Also, a num­
ber of comprehensive trade data interchange standards are under discussion in the 
ECE and ISO but no single trade data interchange standard has yet been recom­
mended. It is, therefore, important for the Community to choose, with the minimum 
of delay, the most suitable of the standards currently recognized at the international 
level, and to promote its acceptance and use by other major trading powers. It is, 
however, recognized that the diversity of sources of agricultural information, partic­
ularly non-governmental ones, will make it necessary to continue to use non-stan­
dard codes and messages in some cases. Given the high degree of existing and ongo­
ing standardization in the area of trade statistics in the Community, the adoption of 
suitable international standards will require careful evaluation and planning. 
4.1.1.2. This work requires close coordination within the Commission services and close co­
operation between the Commission and the Member States. In order to meet these 
requirements, the Commission proposes to assign responsibility for the standardiza­
tion of common data elements and codes and of common message formats (princi­
pally the message 'envelopes') to the CADDIA central team. As the starting point for 
its work, the team will take over the computer files of data elements and messages 
and the documentation prepared by the PTF (preliminary task force) with the objec­
tive of developing this into a library of agreed CADDIA data standards. 
4.1.1.3. The Commission also proposes that one of the first activities of the CADDIA Steer­
ing Committee (see point 8.4 of the communication) should be to set up a message 
standards working group to review requirements for CADDIA data standards and to 
assist the Commission to prepare proposals for meeting them. 
4.1.2. Review of Regulations and procedures relating to import/export data flows 
The main problems concerning Regulations and procedures affecting CADDIA were 
identified in the report of the international consortium which led to the setting-up of 
the PTF. Although there is a very precise specification for the routine statistical flows 
in appropriate EEC Regulations, the lack of uniformity in the requirement for other 
import/export information was highlighted, in particular, as well as the lack of clar­
ity in specification of information requirements. The Commission has, therefore, 
invited external consultants to make recommendations to rationalize the content and 
presentation of Regulations of relevance to CADDIA, particularly those requiring 
import/export data flows between the Member States and the Commission. It is anti­
cipated that the review will also stress the importance of giving customs administra­
tions sufficient time to implement Regulations concerning tariff matters in an orderly 
manner and make recommendations for resolving this problem where possible. The 
results of this review will also be relevant to the work on CADDIA data and message 
standards. The review started in the middle of 1983 and the findings and recommen­
dations are expected late in 1984. The Commission welcomes the support given by 
the PTF to this project. 
4.1.3. Community data exchange project for agriculture and customs 
4.1.3.1. The PTF concentrated considerable attention on the financial and other benefits to 
be gained by the Commission and the Member States from the use of digital data 
transmission techniques instead of telex, wherever possible. Data transmission tests 
were undertaken which demonstrated not only the technical feasibility of using such 
techniques but also the potential savings in operational costs. 
No C 112/4 Official Journal of the European Communities 26. 4. 84 
4.1.3.2. The Commission fully supports the PTF's conclusions on the desirability of moving 
over to digital data transmission. This cannot be done abruptly, nor, given the multi­
tude and diversity of information sources in the agricultural area, can such systems 
be expected to replace telex completely for some time to come. 
4.1.3.3. In the light of these factors, the Commission proposes to launch a data exchange 
project designed to permit the change-over from conventional low-speed telex to the 
use of modern high-speed data transmission networks whilst continuing to support 
the former. 
4.1.3.4. The project will involve the standardization of data elements, codes and messages, 
and the development of data communications facilities. The use of the resulting sys­
tem will reduce the manual intervention required for telex handling, the time-lag 
between receiving and processing the incoming data and telecommunications costs. 
In addition, it will reduce transmission and data preparation errors. It will also be a 
major step towards a long-term objective of on-line access to data. The use of uni­
form message formats should simplify the task of data suppliers in the Member States 
and also facilitate the development of related computer programs. 
4.1.3.5. The standardization of data elements, codes and message formats is essential for the 
development of communications systems to meet the long-term objectives, as indi­
cated in point 4.1.1. It is, however, unrealistic to expect long-term standards to be 
available quickly given the difficulties inherent in their adoption. Furthermore, the 
key standard in the long-term systems — TARIC II — will not be implemented until 
1 January 1987 at the earliest. The Commission proposes, therefore, that the new data 
exchange systems should, initially, use existing data standards. New message formats 
will, however, be required and some short-term rationalization of data standards may 
be possible. The Commission believes that the advantages to be gained from the use 
of telematics in the short term are sufficient to justify this approach. 
4.1.3.6. The telematics infrastructure resulting from this project will be the kernel of future 
CADDIA application systems in the agricultural and customs sectors. It will provide 
the Commission's agricultural and customs services with computer interfaces which 
support X.25 PSDN standards and the use of telex, teletex, etc., in order to allow 
data suppliers in the Member States to choose the facility which best suits their needs. 
It will provide a smooth transition over a period of time from the older technology of 
telex to modern data transmission technologies. It will also provide the interface 
between Member States' systems and certain of the agricultural and customs systems 
referred to in point 4.2. 
4.1.3.7. The project development will be undertaken in collaboration with the Commission's 
Informatics Directorate to ensure that it is in harmony with the Commission's overall 
plans and standards for telecommunications and informatics. 
4.1.4. Irregularities information system 
4.1.4.1. The Commission has started a project to create a computer data base containing 
information on irregularities in agricultural market and customs operations. The sys­
tem will facilitate the detection of irregularities by improving the quality of informa­
tion and enabling better coordination between Commission services. 
4.1.4.2. Initially the system will be accessible only to the relevant Commission services. The 
possibility of providing for selected access by Member States is being studied. 
4.1.4.3. The pre-analysis has been completed and the feasibility study has commenced. 
Implementation is planned for 1985. 
4.2. Sectoral projects 
4.2.1. Agricultural development projects and studies 
Agricultural market intelligence system (AMIS) 
4.2.1.1. Agricultural market intelligence system (AMIS) 
In the framework of the management of the common agricultural policy, DG VI is 
building a horizontal integrated market intelligence system. In the long-term, by 
extracting data from various files, aggregated reports will be produced by the user to 
aid market analysis and market management decision-making. The project should 
26. 4. 84 Official Journal of the European Communities No C 112/5 
also establish a data dictionary common to the whole of DG VI, thus allowing an 
integrated approach to the access of the various agricultural market intelligence sub­
systems. 
4.2.1.2. Agricultural licences management system 
A study will start in the near future on a computerized agricultural licence manage­
ment system which should enable information on quantities, validity periods, issued/ 
realized quantities, with/without prefixations, to be processed and stored for all mar­
ket sectors. 
4.2.1.3. Agricultural intervention stocks management system 
It is proposed to implement a common computer-based system containing data on 
intake/withdrawals/closing stocks. This system will provide periodical balance 
sheets for six market organizations and will be related to the licence management 
system. 
4.2.1.4. Agricultural production quotas management system 
Production quotas exist for sugar and are monitored by the Commission. The Com­
mission has proposed to the Council a quota system for milk. A computerized system 
will enable an efficient management of quotas based on production statistics and 
forecasting. 
4.2.1.5. Agricultural production/consumption monthly balance system 
All market divisions produce monthly balance sheets on production and consump­
tion. Data are used from various sources, amongst them the Statistical Office of the 
European Communities (SOEC). These data need time-consuming reprocessing 
which is at the moment undertaken manually. A computer system will reduce the 
workload and provide a tool for short-term forecasting. 
4.2.1.6. 1 188 data exchange (MICA) 
As a phase, DG VI has set up a system, in cooperation with the SOEC, for collecting 
monthly import/export data on agriculture and providing the agricultural market 
organization divisions with relevant quantitative information. The system, which pro­
cesses data required by Regulation (EEC) No 3601/82 (formerly Regulation (EEC) 
No 1188/77), has been operational since April 1983. In a second phase, a fact-finding 
study has been undertaken to identify further information needs of the agricultural 
market divisions. 
4.2.1.7. Special nomenclatures for agriculture 
In the context of the introduction of the harmonized commodity description and 
coding system (HS), nomenclatures are being developed to meet the special needs of 
agriculture. The work is being carried out in conjunction with the TARIC II project 
and is aimed at meeting those agricultural needs which cannot be met by 
TARIC II. 
4.2.1.8. Agricultural data entry system (ADMS) 
Market prices (internal and external) are collected and monitored on a daily or 
weekly basis. The information is used in the market divisions and subsequently in 
Management Committees, or is directly processed for an automated calculation of 
certain levies. DG VI has launched a project to re-design the whole data capture and 
handling system to be able to accept and handle messages in machine-readable for­
mat. The system will also modernize the dissemination of agricultural information. 
Provision will be made to communicate the official rates through an automated pro­
cedure directly to the Member States' administrations and to the TARIC II data 
base. 
4.2.1.9. Automatic processing of periodical acts (APACO) 
DG VI produces daily many legal acts for the Official Journal of The European Com­
munities. These acts concern the day-to-day management of the common agricultural 
policy (publication of rates, levies, refunds, monetary compensatory amounts, repre­
sentative agricultural rates). DG VI has put in hand a project aimed at automating, 
by the use of word processors, the current manual handling of periodical acts, and 
NoC 112/6 Official Journal of the European Communities 26. 4. 84 
their introduction into the public telex network. In addition, this project will also 
automate the work of the joint secretariat of the agricultural management commit­
tees. In the longer term, this should lead to faster communication of the rates infor­
mation to the Member States. 
4.2.1.10. Interface with Publications Office 
Agricultural Regulations have a legal value from the moment of their publication in 
the Official Journal in all Community languages. An automatic link between the 
DG VI informatics equipment and the Publications Office photocomposition equip­
ment would speed up the publication of legal acts. Moreover, the definition of an 
interface would enable voluminous publications to be covered as well as new urgent 
acts. The applications envisaged to profit from the definition of such an interface 
would be: 
— annual agricultural report, 
— common catalogues, 
— price proposals to Council (part III, Regulations), 
— new urgent legal acts. 
Agricultural early warning systems 
4.2.1.11. Animal diseases notification system 
DG VI proposes to develop a notification system on animal diseases that will be 
based on automated handling of formatted telexes sent by Member States and will 
automatically produce reports on the Community's animal diesease status for rapid 
transmission to the Member States. The programming of this system should start at 
the beginning of 1984. 
4.2.2. Customs development projects and studies 
4.2.2.1. Community transit 
The writing-off of Community transit (CT) documents requires some 30 million 
documents per year to be sorted, matched, compared and filed by the Member States, 
Austria and Switzerland. The present manual procedures are unable to cope effec­
tively with this work and a Pilot Projects Group (PPG) was established in the Cus­
toms Union Service (CUS) to develop plans for a computerized system. Following 
discussions with the Member States, the PPG has prepared detailed proposals for a 
phase I system under which arrival data will be captured by the Member State of 
arrival and transferred to the Member State of departure to enable the transaction to 
be written off by computer. The PPG's proposals envisage that the implementation of 
the phase I system will commence in mid-1985 and that all Member-States will be 
phased into the system by the end of 1986. In implementing the system, full account 
will be taken of the implementation of the Single Administrative Document. 
The PPG has also outlined a real-time phase II system under which departure data 
can be accessed by the office of arrival when the goods are declared. This system will 
require a comprehensive data communications facility and will, therefore, be in­
cluded in the longer-term development plans. 
4.2.2.2. Intra-Community trade 
Recent studies undertaken on behalf of the Commission have highlighted the pro­
blems of delays to road transport at intra-Community borders, and the substantial 
costs to the economy of the Community resulting from such delays. These problems 
must be solved if the Community's objectives of reinforcing the internal market are 
to be realized. The Commission has been very concerned to find solutions to these 
problems and Directive 83/643/EEC was adopted by the Council on 1 December 
1983 (OJ No L 359, 22. 12. 1983) covering the first steps to be taken in order to reduce 
the delays. These delays have also been a focus of attention in the European Parlia­
ment. 
The problem of delays to commercial traffic at intra-Community borders has to be 
dealt with as part of the overall problem of accelerating the customs clearance of 
intra-Community trade. The use of customs data bases and the new telematics tech­
nologies appear to offer the prospect of facilitating intra-Community trade. CUS, 
therefore, plans to put in hand, early in 1984, a feasibility study of the facilitation of 
26. 4. 84 Official Journal of the European Communities NoC 112/7 
intra-Community trade through the use of the new information technologies. In 
undertaking this study, account will need to be taken of the Council Decision of 
25 November 1983 on the need for the coordinated development of computerized 
administrative procedures, of the Commission's proposals to introduce a Single 
Administrative Document and of the proposals for phase II of the Community 
transit system. 
4.2.2.3. Trader interface 
Much of the data which is provided to customs is currently held in the computer 
systems of importers, exporters and forwarding agents. In the long run, traders will 
hold virtually all such data on magnetic media. It will, therefore, be necessary to find 
ways of interfacing these commercial systems with customs systems. It is recognized, 
however, that some Member States have worked together with commercial interests 
to develop jointly managed and funded dedicated systems which do not require such 
interfaces. Given this situation, the CUS proposes to carry out a feasibility study of 
the technical, organizational and other problems associated with the development of 
interfaces with traders systems. 
This study has logical links with the intra-Community trade study and should, there­
fore, be closely coordinated with that study. 
4.2.2.4. List of customs offices 
The CUS produces a twice-yearly list of nearly 3 000 customs offices in the Commu­
nity authorized to handle Community transit operations. The list incudes information 
such as opening hours and type of traffic accepted. The list is subject to significant 
amendment at each publication and the CUS is, therefore, developing a computer 
system to facilitate and speed up the publication of this list. Automation will also 
enable important management information, such as the compatibility of opening 
hours and type of authorized traffic on through routes, to be readily prepared. It is 
also envisaged that on-line interrogation facilities will be provided. Programming 
started in August 1983 and the system is expected to be operational in the spring of 
1984. In the longer term it should be possible to enable transport operators to have 
direct access to this data to facilitate their route planning as proposed by the Euro­
pean Parliament. 
4.2.2.5. Customs information system (phase I) 
Under the inward processing regime, goods may be imported duty free for processing 
provided that inter alia the goods are intended for export and their importation does 
not conflict with essential interests of Community producers. The efficient manage­
ment of these procedures requires historic information on the treatment of requests 
for inward processing facilities in each Member State to be generally available in a 
readily accessible form. The CUS is, therefore, planning to develop a computer sys­
tem to meet this management need. The system will also cover similar requirements 
for the management of outward processing requests. The project is planned to start in 
December 1983 and implementation is envisaged towards the end of 1984. 
4.2.2.6. Customs information system (phase II) 
In classifying goods in the Common Customs Tariff, information is frequently 
required on previous classification decisions within the Community, as well as those 
made by the Customs Cooperation Council. As phase II of the customs information 
system, CUS is planning to develop a computer system for tariff classification to 
meet these needs. Initially, the system will be developed to meet internal CUS requi­
rements, but direct access facilities for the Member States are envisaged. Links with 
TARIC II will be provided. This work will be started in 1984. 
4.2.2.7. TARIC management system 
The Customs Union Service (CUS) is developing a system for managing the inte­
grated tariff/statistical instrument (TARIC II), which will be based upon the har­
monized system and which, on current plans, will be implemented on 1 January 1987. 
The system will hold TARIC II and associated data on magnetic media and will 
allow the timely updating and dissemination of the information. Programming 
started in November 1982 and the system is expected to be available at the beginning 
of 1984. The use of advanced data base management techniques will enable any sub­
sequently agreed changes in the format of TARIC II to be easily incorporated. 
No C 112/8 Official Journal of the European Communities 26. 4. 84 
4.2.2.8. TARIC interface 
CUS will shortly commence a study into the feasibility of directly interfacing the 
Commission's TARIC II system with Member States' tariff systems. The object of 
this study will be to explore ways of making the Commission's TARIC II files avail­
able to the Member States in a form which is readily usable by them for the creation 
and subsequent updating of national tariff files. 
4.2.2.9. Chemical repertoire 
In order to increase still further its usefulness, CUS plans to introduce a Greek ver­
sion of the chemical repertoire. It is also planned to integrate the repertoire into the 
customs information system and to link it with TARIC II. Direct access for the Mem­
ber States will be provided as soon as possible. The work will start in 1984. 
4.2.3. Statistical development projects and studies 
4.2.3.1. External trade statistics input data base ('base de pretraitement') 
SOEC's general program for the handling of external trade statistics consists of an 
extensive suite of batch programs applied in sequence to magnetic tape/disk files. A 
major renewal is under way. In this, incoming data will be stored in an input data 
base geared mainly towards reception, validation, correction and updating. 
The input data base will then feed the many separate systems which use external 
trade data — surveillance systems, on-line data bases and many statistical systems in 
specific subject areas. It will allow the easy incorporation of revisions to statistics 
(these are becoming increasingly common) and will facilitate later data delivery over 
networks. 
4.2.3.2. External trade statistics output data bases 
Within the framework of SOEC's data base developments, on-line dissemination of 
external trade statistics is being substantially developed. Comext-Eurostat provides 
data to the general public via certain commercial organizations with which the Com­
mission has signed agreements. The SIENA data base will provide similar facilities to 
the Commission's own services and to 'privileged users' in Member States (e.g. 
national statistical offices). The CRONOS in-house time series data base provides 
on-line access to external trade data in a subject matter context. 
4.2.3.3. Data base for GATT negotiations 
The GATT negotiations currently relating to the introduction of the harmonized sys­
tem and Community enlargement require rapid availability of trade data in a form 
tailored to negotiators' needs. A feasibility study for an overall system using data 
base technology is under way. This will take account of the informatics facilities 
offered by the GATT secretariat in Geneva and of the Commission's own computer 
centre in Luxembourg in order to provide on-line access to relevant data for negotia­
tors in Brussels and in Geneva. 
4.2.3.4. International trade statistics data bases 
Systems are being developed to facilitate access by the Commission's services to 
the external trade statistics of international organizations (OECD, UNO, GATT, 
UNCTAD, FAO, etc.). The data will be included, either in in-house computer sys­
tems, or direct links will be made to remote data bases, e.g. to the UN Comtrade data 
base at the International Computer Centre in Geneva. 
4.2.3.5. Transmission of statistics over networks 
Following completion of two preliminary exploratory studies which examined the 
problems and possibilities of data transmission for statistics generally, a follow-up 
study is under way. This will include proposals for a standard statistical data transfer 
format, and examine the specific problems of external trade statistics. To gain practi­
cal experience, small pilot projects are being defined; initially one with 1ST AT 
(Rome) covering rapid monthly agricultural trade statistics required under Regula­
tion (EEC) No 3601/82, a second one is for meteorological data used in crop fore­
casting. 
26. 4. 84 Official Journal of the European Communities NoC 112/9 
4.2.3.6. User-friendly access to on-line data bases 
A first step has been made by making the vast store of external trade data available 
on-line. Much still needs doing to improve the ease with which this data can be con­
sulted. In conformity with general SOEC policy, but giving some priority to the 
important area of external trade data, projects are being developed which will 
increase the accessibility and usefulness of this data. They cover a succinct on-line 
dialogue for defining batch mode tabulations, user experience studies, a keyword 
retrieval system with a suitable dictionary/catalogue, linking to text processors for 
better reports, and use of graphics. 
4.2.3.7. Standardization of trade statistics 
As provided for by Regulations (EEC) No 1736/75, (EEC) No 1445/72 and (EEC) 
No 3065/75, harmonization and standardization in the two fields of external trade 
statistics of the Community and of trade between the Member States will be contin­
ued in the committee for external trade statistics, the competent body for these activ­
ities (in the future this will concern the adaptation of methods, definitions, nomencla­
tures, etc. that will be needed following the introduction of HS, TARIC, implemen­
tation of SAD, means of transmission, etc.). 
SECTION 5 
TELEMATICS FACILITIES REQUIRED TO MEET CADDIA LONG-TERM OBJECTIVES 
5.1. Introduction 
5.1.1. As previously indicated, the work carried out by the PTF demonstrated that it is 
unrealistic at this stage to attempt to lay down a detailed, concerted 10-year develop­
ment programme for the Commission and Member States. The main reason for this is 
the diversity in the degree of development and orientation of the computer systems 
used in the Member States for agricultural, customs and statistics purposes. Further­
more, CADDIA requirements form only a part of the computer requirements of the 
agricultural, customs and statistical departments of the Member States. 
5.1.2. The speed with which CADDIA requirements can be met and the cost of meeting 
them will depend very largely on the pace and direction of the, systems which the 
Member States administrations develop for their own purposes. Whilst the Commis­
sion will have an important role to play in the development and implementation of 
CADDIA data and message standards, it will not be necessary or appropriate for the 
Commission to try to plan the development of CADDIA systems, as such, in the 
Member States. What is required is that the Commission and the Member States 
should establish joint planning procedures by which to agree on the facilities which 
need to be incorporated in their systems in order to meet Community needs. The 
Commission should then provide the coordination and technical support necessary 
to ensure that these facilities are incorporated as and when these systems are devel­
oped. The Commission will need to use its influence and resources to stimulate and 
facilitate such development. 
With this in view, the Commission has prepared a preliminary outline of the facilities 
which, in its opinion, need to be progressively developed in order to meet the 
CADDIA long-term objectives. Certain of the facilities are common ones which will 
require coordinated joint action between the agricultural, customs and statistical 
departments of the Commission and the Member States; others are matters which 
will require sectoral action; others will be primarily a matter for action by the Com­
mission. This outline is intended to provide the basis for further discussion with the 
Member States with a view to reaching an agreement on those facilities which need to 
be developed and on who should accept responsibility for their development. 
The Council Decision of 28 July 1982 envisaged the setting up of an Advisory Com­
mittee to assist the Commission, in particular, with the preparation of a coordinated 
10-year development programme for the use of telematics in the CADDIA field, 
including detailed programmes for each Member State. Since the approach now 
adopted by the Commission and agreed by the PTF does not include detailed 
national development programmes, the Commission decided that it was not neces­
sary to request the assistance of the Advisory Committee during the preparation of 
the PTF report. 5.1.3. 
5.1.4. 
No C 112/10 Official Journal of the European Communities 26. 4. 84 
5.1.5. The preliminary outline of facilities to meet the CADDIA long-term objectives is 
contained in points 5.2 and 5.3. 
5.2. Common facilities 
5.2.1. Internal communications systems within the Commission for the automatic receipt, 
transmission and processing of data. 
5.2.2. Communications systems for the transmission of urgent and regular CADDIA data 
between the central/regional points of collection in the Member States and the Com­
mission, and between Member States. 
5.2.3. Internal communications systems in Member States for transmitting urgent data from 
the sources of the data to central/regional points of collection and for the dissemina­
tion of data received from the Commission. 
5.2.4. Examples of such facilities are: 
—• links between word processor networks, the in-house data processing facilities 
and other communications systems, 
— user-friendly interactive data-entry and consultation programs on in-house facili­
ties and on-line file transfer to Member States, 
— multi-purpose workstations which allow text processing, data communication, 
access to all the Commission computers, external data bases and Videotex consul­
tation. 
5.3. Sectoral facilities 
5.3.1. Agriculture 
5.3.1.1. Management of the common agricultural policy 
To enable more rapid response by DG VI services to the increasing demands being 
made for more effective control and management of the various market sectors, dis­
tributed systems should be introduced to enable the relevant DG VI services to 
improve data collection, to obtain better control over their data, and the use of 
integrated data base techniques, real-time processing, data-dictionaries and the 
standardization of common functions to facilitate maintenance. 
5.3.1.2. Specific EAGGF management 
The further development of financial control and management systems for agricul­
tural funds (guarantee and guidance), including the introduction of on-line data 
capture facilities in Member States and the full automation of existing procedures. 
5.3.1.3. Information publishing and dissemination aspects 
The rational use of telematics to improve the process of publication and dissemina­
tion of DG VI legal acts, monthly information concerning prices, levies, green rates, 
forecasts and the various general reports on European agriculture. 
5.3.2. Customs 
5.3.2.1. Import/export data capture systems 
Real time systems which will enable import and export data, including Community 
transit data, to be captured and processed by Member States at the time of customs 
clearance and stored in data bases. 
5.3.2.2. Import/export data base systems 
Data base systems for import and export data which will service the following spe­
cific systems. 
(a) Urgent data 
A system to enable urgent data, e.g. quota and surveillance data, to be extracted 
from the import/export data base and to be transmitted to the Commission as 
required. (An alternative quota control system, under which a central quota data 
base is held by the Commission and directly accessed by the Member States and 
updated as quota shares are used, should also be examined.) 
26. 4. 84 Official Journal of the European Communities NoC 112/11 
(b) Trade statistics 
A system enabling trade statistics data to be extracted in each Member State from 
the import/export data base and transferred, without further manual operations, 
to the national trade statistics processing systems. 
(c) Community transit 
A system enabling Community transit data in the import/export data base of the 
Member State of departure to be accessed from the office of arrival when the 
goods are presented for clearance (CT project, phase II) to enable the CT transac­
tion to be written-off. 
(d) Intra-Community trade 
A system enabling intra-Community trade data in the import/export data base of 
the Member State of departure to be accessed from, or transmitted to, the Mem­
ber State of arrival in order to facilitate customs clearance. 
5.3.2.3. Urgent Community data handling 
Systems in the Member States for receiving, processing and redistributing urgent 
messages (e.g. agricultural rates and tariff quota data) received direct from the Com­
mission centre. 
5.3.2.4. Community reference systems 
A centralized system in each Member State for handling TARIC II data and interfac­
ing with the national version of the Community tariff/statistical nomenclature, for 
handling mutual assistance data and for handling reference data such as Community 
Regulations and customs information system data. 
5.3.2.5. Audit trails and packages 
Agreed audit trails to enable the accuracy and efficiency of programs accounting for 
'own resources' to be checked. Audit program packages to facilitate on-the-spot 
checking of accounts involving 'own resources'. 
5.3.2.6. Urgent import/export data processing in the Commission 
A system in the Commission for receiving and processing urgent data (e.g. GSP, sur­
veillance, quota) and producing results for transmission to/access from Member 
States' computers. 
5.3.2.7. Tariff amendment system 
A system for producing TARIC II amendment data for transmission direct to Mem­
ber States' national tariff systems. 
5.3.2.8. Information systems 
Systems for processing mutual assistance data and storing reference data such as 
Community Regulations, inward/outward processing applications, tariff classifica­
tion decisions, etc. for transmission to/access from Member States computer net­
works. 
5.3.3. Statistics 
5.3.3.1. Bulk data transfer 
A system enabling Member States' statistical offices to transfer large volumes of sta­
tistics (including foreign trade and agricultural data) from national statistics process­
ing systems direct to the Commission's computer centre. 
5.3.3.2. Statistical processing 
Systems to improve the processing of trade statistics within the Member States to 
enable such statistics to be supplied to the Commission within four weeks of the end 
of the report period. (Initially, attention should be concentrated on improvements to 
enable the current six-week requirement to be met consistently.) 
5.3.3.3. Further improvements to processing facilities in the Commission 
Systems for dissemination of statistics, including trade and agricultural statistics, to 
Member States and the general public. (System development might involve consider­
ation of the roles of international, national and even regional statistical offices.) 
NoC 112/12 Official Journal of the European Communities 26. 4. 84 
SECTION 6 
ACTIONS REQUIRED TO MEET CADDIA LONG-TERM OBJECTIVES 
6.1. Certain of the facilities outlined in Section 5 are already available or can be provided 
relatively quickly. Others will require the development of an advanced telematics 
infrastructure as well as comprehensive data processing facilities in the Member 
States. Some Member States have already developed extensive data processing facili­
ties, particularly in the customs field, and are planning to develop them still further. 
The facilities required to meet the CADDIA long-term objectives are likely, there­
fore, to be available in these Member States in advance of others. In preparing plans 
to implement facilities to meet the CADDIA long-term objectives, both the existing 
systems of the Member States and their respective development plans will have to be 
taken fully into account. Furthermore, the Commission's systems will have to be 
designed so as to continue to interface with the Member States' existing systems using 
differing technologies, at least in the medium term. 
6.2. Given the situation outlined above, the Commission and the Member States will need 
to collaborate very closely in preparing their development plans in order to ensure 
the coordinated development of computerized administrative procedures, to ensure 
compatibility in those areas where interconnection is necessary, and to ensure that 
the facilities needed to meet the CADDIA long-term objectives are implemented as 
soon as possible and in the most efficient manner. 
6.3. The first step in the process will be for the Commission and the Member States to 
analyze the user and technical requirements and then reach agreement on outline 
specifications of the facilities required to meet the CADDIA long-term objectives 
and on who should be responsible for providing them. The Commission, therefore, 
proposes that it should start this work together with the Member States erarly in 1984, 
taking the facilities listed in Section 5 as the starting point for this work. Given the 
advanced state of development of customs systems in certain Member States and the 
consequent need to specify the CADDIA facilities as quickly as possible, it is pro­
posed to start the work in the customs field. 
6.4. Once agreement is reached on the specifications, the Commission will examine with 
each Member State how the implementation of such facilities fits in with the Member 
States' own computer development plans, and the related costs and benefits of meet­
ing the CADDIA requirements. 
6.5. This work will be undertaken in parallel with the immediate activities outlined in 
section 4, and the results of these activities will be taken into account as they become 
available. 
26. 4. 84 Official Journal of the European Communities NoC 112/13 
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Develop structured messages and coding 
systems including the messages 'envel­
opes'. 
Carry out implementation of data and 
messages standards. 
Continue with development of the com­
puterized CADDIA data and messages 
standards library. Continue with standardization activities 
in the light of the results of the review of 
Regulations and procedures. 
Commence developing a computerized li­
brary of agreed CADDIA data and mes­
sages standards. Start to take over the computer files of 
data elements and messages prepared by 
the PTF. 
Specify requirements of CADDIA data 
and message standards. 
Commence work standardization of com­
mon data elements and codes and of 
common message formats. 
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Continue with implementation of revised 
Regulations and procedures. 
Include Regulations and agreed proce­
dures in the computerized CADDIA 
standards library. Finalize recommendations to rationalize 
the content and presentation of Regula­
tions of relevance to CADDIA and, in 
particular, the time requirements. 
Discusss consequent activity proposals 
with regard to correlated actions on 
standardization of data and messages. 
Coordinate planning activities leading to 
the implementation of the review of Reg­
ulations and procedures. Complete the study on the review. 
Findings and recommendations expected 
late in 1984. 
C 
13 
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Carry out progressive implementation of 
the telematics infrastructure in the Com­
mission and in the Member States. 
Plan development of systems to meet the 
long-term objectives of real-time interac­
tive access to data using standard struc­
tured messages and coding systems with 
related computer programs. Continue with evolution of the telematics 
infrastructure with extension to Member 
States, when practicable. 
Initiate use of direct data entry systems 
using existing data standards. 
Incorporating the results of the standard­
ization of data and messages, when 
available. Start working on a telematics infrastruc­
ture providing Commissions' services 
with computer interfaces to support X.25 
PSDN standards and the concurrent use 
of telex, teletex, etc. 
Coordinate activity to ensure harmony 
within Commission and Member States' 
overall plans and standards for tele­
matics. 
•>* 3. Community data 
exchange project 
(common modules) 
26. 4. 84 Official Journal of the European Communities NoC 112/15 
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NoC 112/16 Official Journal of the European Communities 26. 4. 84 
1 
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60 ~ 
Building-up local decision aids and anal­
ysis tools for higher CAP management, 
using the integrated agricultural data 
bases. Definition and follow-up of user needs. 
Extension to EAGGF budget forecast­
ing. Implementing a data dictionary. 
Unking-up and monitoring the sub­
systems. 
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for all market divisions. 
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systems. 
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Study links with the MICA system and 
the SOEC external trade data bases. Design and implementation of the basic 
software in DG VI. 
Convergence of the administrative rules 
in the market division. 
Set up agreed standards, structured mes­
sages. 1.2. Agricultural 
licences manage­
ment system > 
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sages. 
Study links with the licence management 
system. 1.3. Agricultural inter­
vention stocks 
management system 
System operational in DG VI. 
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ministrations. Design and implementation in the sugar 
division, and, if needed, in the milk divi­
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26. 4. 84 Official Journal of the European Communities NoC U2/17 
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systems 
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integrate the chemical repertoire with 
TARIC II and the customs information 
system. 
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plementation of further customs appli­
cations. 
Proceed with the extension of on-line 
facilities to all Member States. Continue with (or commence) the imple­
mentation of one-line facilities for use 
with the GSP management system in 
certain Member States. 
Evaluate results and plan further cus­
toms applications (e.g. unit values) Develop the on-line facilities for use 
with the GSP management system. 
If practicable, implement the on-line fa­
cilities in certain Member States towards 
the end of the year. 
•* 9. Community data-
exchange project 
(customs appli­
cations) 
In consultation with Member States: 
— evaluate progress of CADDIA devel­
opments to date, 
— identify further projects to be put in 
hand. 
Note: further development of 
CADDIA systems will be 
affected should the introduc­
tion of TARIC II be delayed. Continue with the detailed specification 
of agreed projects for commencement in 
1985 and 1986. 
Evaluate progress of CADDIA develop­
ment to date. 
Note: implementation of the SAD 
and HS/TARIC II could have 
a major impact on Member 
States' resources and thus limit 
the degree of new development 
possible in 1985 and 1986. In close consultation with Member 
States, produce detailed specifications 
of the facilities required to meet long-
term objectives. Identify further projects 
which can be developed in 1985 and 
1986 (i.e. prior to the introduction of 
TARIC II). Section 5 
Section 6 10. Specification of long-
term requirements 
and further studies <y 
NoC 112/20 Official Journal of the European Communities 26.4. 
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