ARCHIVES HISTORIQUES
DELACOMMISSION
COLLECTION RELIEEDES
DOCUMENTS "COM"
COM(82)492
Vol.1982/0166

Disclaimer
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concernant l'ouverture aupublic desarchives historiques delaCommunauté économique
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p.1),telquemodifié par lerèglement (CE, Euratom) n°1700/2003 du22septembre 2003
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Inaccordance with Council Regulation (EEC, Euratom) No354/83 of1February 1983
concerning theopening tothepublic ofthehistorical archives oftheEuropean Economic
Community andtheEuropean Atomic Energy Community (OJL43,15.2.1983, p.1),as
amended byRegulation (EC, Euratom) No1700/2003 of22September 2003 (OJL243,
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InÜbereinstimmung mitderVerordnung (EWG, Euratom) Nr.354/83 desRates vom 1.
Februar 1983 über die Freigabe der historischen Archive der Europäischen
Wirtschaftsgemeinschaft undderEuropäischen Atomgemeinschaft (ABI. L43vom 15.2.1983,
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COMMISSION OFTHEEUROPEAN COMMUNITIES
COM(82)492final
Brussels.22ndJuly1982
/C\ <■-■\/•/v;Ab>*V\A
CONSTRUCTION OPOFFICES,I
AHESH2EHCE AMMSTAFF?/M>/ACCOMMODATION IffTOIOfO
MEMORANDUM FROMTEECOMMISSION
TOTHEBUDGETARY AUTHORITY
C0M(82)492final

ikf,Jk"H.jj<•
PIBAKCIAL STATEWEKT
To"buytb.esiteforacomplexcontaining officesfstaffaceonmodation
andaresidence ,theCommission has:
–requested atransfer of1.5Billion ECUfromChapter IOO5
–entered12.5million ECUinthepreliminary draftsupplementary and
amendingbudgetfor1982,
thatiatosay,atotalof14million ECU.
TheCommission hasrequested 1*38mil..ionECUinthe1983budgettocover
"buildingcosts.
Appropriations (some2.7millionECU)forcompl,+ionoffiebuildingwill„4
berequested atalaterdate*
. * '.v-, v '■ '•/'.i......•'* '■%
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I,
!

COMMISSION
OFTHE
EUROPEAN COMMUNITIES
CONSTRUCTION OPOFFICES,ARESIDENCE AND
STAFFACCOMMODATION FORTHECOM4ISSION INTOKYO
1.Introduction
TheCouncilapproved newbuildingpolicyguidelines on14December 1981.
Itstatedthatithadnoobjection inprinciple tothepurchase bythe
institutions ofthepremises theyrequire,providedthateachcasewas
examined bytheappropriate Councilbodies.Thisposition confirms and
extendstheaccommodation policypractised forsomeconsiderable time
inrespectoftheCommission 'sdelegations .
TheCommission hashadaDelegation inTokyosinoe1974*Itcurrently
employs30people,ofwhom10areofficials and20localstaff.Existing
premisesfallfarshortofwhatisrequired andthereareplanstoincrease
manninginlinewiththegrowingimportance oftradeandeconomic links
betweentheCommunity andJapans.
TheCommission hasalsofounditdifficult fromtheoutsettoaccommodate
theHeadofDelegation andsomeofhisstaff.Theresidence hasbeen
movedtwiceandaccommodation isstillunsuitable .Furthermore ,BandC
officials finditextremely difficult tofLadaccommodation atareasonable
prioe.
2.Purpose andoriginsoftheproposal
TheCommission hasconcluded thatitmustdowhatalltheMemberStates
(withtheexception ofIrelandsofar)havebeendoingforyearsandsolve
itsaccommodation probleminTokyobybuildingoffices,aresidence and
someaccommodation forBandCofficials .
Ineverybudgetsince1979theCommission hastherefore requested appropriations
forthispurpose.Buteachtimethat&possiblesitehascomeonthemarket,
cumbersome budgetary procedures' haveprevented theCommission frommaking
anofferIntime*
M
Prøylséonft ?a^Jdrt-s#:flu«émCoi200,B-1C&49Brussefs–Telephone 7350040/7358C40~Tategraph ?« "CØVISEUR Ø^wsa«!«"–
Teiex;"21677COMEU 0"

m*?mm
Thereisnowapossibility ofacquiring landintheofficeandresidential
districtofChiyoaa-Ku (Rok^bancho ).TheConference ofCatholicBishopswishestoauctiona2280msitewhichhasbeenviewedbyCommission staff.
(TheConference ofCatholio BishopshadwantedtosellthislandinJune
butitwasaskedtowaituntilJulytogivethebudgetary authority time
totakeadecision).
3.Generalorganisation "ofthebuilding pro.jact
pThe2280msitecouldbeusedforanofficecomplexandaresidence not
morethan20mhigh.TheCommission envisages thefollowing breakdown :
2–offices,parking,technical services,arohives,storage,eto:2000a;
2–residence :600m:
2–twoorthreemeetingroomst 400n•
4.Costofthepro.ject
ExpertsinTokyoputthecostofthesiteatbetween 13and14million ECU.
Afterconsulting architects ,building ..rmsandbanksandwiththeassistance
oftheEmbassies oftheMemberStates,>;heCommission hascometothe
conclusion thatthisisareasonable prioeforaaareazonedforoffices *
Thebuildingislikelytocostabout4million E'r3.
Thetotalcostoftheprojectwilltherefore beintheregionof17to
18million ECU*
5*Funding
(l)Purchaseofsite
On1JunetheCommission askedthebudgetary authority totransfer
1.5million ECUfromChapter100(Provisional appropriations )
toArticle206(Acquisition ofimmovable property).TheCommission has
alsoenteredanappropriation of12.Smillion ECUinthopreliminary
draftsupplementary andamending budgetfor1162.

(2)Constraction of"buiIdine:
Construction would ,beginin1983andbecoveredbyanappropriation
of1.38million ECUrequested inthe1983budget® Appropriations
forcompletion ofthebuilding (about2.7million ECU)willbe
requested laterasworkproceeds.
(3)Procédure
Assoonasthesitehasbeenpurchased ,theCommission willseed,
detailed plansforthebuilding tothebudgetary authority .
6.Comparison ofthecostsofrenting andbuying
Thetableonpage4compares thecostofrentingofficeaccommodation
Underthepresentleaseandthecostofrenting newofficeaccommodation
under&newleaseatcurrentpricesontheTokyomarket.Thetableon
page5setsouttheestimated costofpurchasing landandbuilding.

-4-
Surf«®«area|inar2Annualoostperm Totalannualcost
inYeninECU'inYen InEOT
•Offices (including 12
parkingspaces) 1.T80 46.862 187 63.414^160 333.657
»Residence ofHeadof
'Delegation 350 62.571 250 21.9ÛO.OOO 87.600
ePrivate accomwodatioa -
(threeunita) 370 43.784 16.200.000 ¿4.300
2,500 43«606 194121.514.160 486.057
a808»wrwi aw*aw ■mmmaammmmmm
II«Estimated costofrenting
3000ra^atcurrent>"
prices
(a)Oldbuildings
.Offices 2.280 54-545 218124.363.000 497.452'
•Residence ofHeadof
Delegation 350 62.571 250"2I.9OO.ÓOO 87.600
»Private accommodation
(threeunits) 370 46.911 188 17.357.000 69.428
. 3.000 54.540 218 163.620.000 .654.480
mni–u>miwecmb«raça :lOtCSUBBBOMflS i «Manas
ib)Modernbuildings
•Offices 2.280 90.909 364 207.272.000 829.090
•Residence ofHeadof
delegation 350 62.571 250 21,900.000 87.600
•Private accommodation
(threeunits) 7370 46.911 188 17.357.000 69.428
»3.000 82.177 ¿29
Γ3τ:246.529.OOO986.118 '
1ECU•Yen230.»

h)jEstimated seat gfggrehaaing land andbuilding
t
Surface area
inn£Coat perm2 Total coat Year
inYen inECU inYen inECU
Cost ofland 2.280 ·1.491.228 5.965 3.400.000.000 13.600.000 1962
Building
•1stphase 1/3 333.000.000 1.332.000 1983
•2ndphase 2/3 667.000.000 2.660.000 19&4
ι 3.000 1.000.000.000 4.000 .OOC
TOTAL 3.000
ballt 1.466.667
(ρ·*Λ5.867
built )4.400.000.000 17.600.000
'■«