ARCHIVESHISTORIQUES
DELACOMMISSION
COLLECTION RELIEEDES
DOCUMENTS "COM"
COM(75)645
Vol.1975/0241

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COMMISSION OFTHEEUROPEAN COMMUNITIES
COM(75)645final
Brussels,12December1975*
DRAFTRULESOFPROCEDURE
oftheAdvisoryCommitteeonSocialSecurity
formigrantworkers.
COM(75)645final.

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THEADVISORYCOMMITTEE ONSOCIALSECURITYFORMIGRANTWORKERS
established "byArticle82(l)ofCouncilRegulation(EEC)No1408/71of
14June1971ontheapplicationofsocialsecurityschemestoemployed
personsandtheirfamiliesmovingwithintheCommunity,
pursuanttothesecondsubparagraphofArticle82(7)thereof,
hasdrawnupthefollowingRulesofProcedure:
ConveningoftheCommittee,draftagendaandplaceofmeetings
Article1
1.TheChairmanshallnotifyeachCommitteememberofthedateofameeting,
notlessthanfourweeksbeforethedatethereofandshallatthesame
timeadviseeachalternatememberofsuchdate.Heshallatthesametime
forwardtothemthedraftagendaand,assoonastheseareavailable,any
workingdocuments.
2.Incasesofurgency,theChairmanmayreducethesaidperiodoffourweeks,'
butinnocaseshalltherebelessthantwoweeksnotice.
3.ShouldarequestthattheCommitteebeconvenedbemadebyatleastone
thirdofthemembersinaccordancewithArticle82(5)ofRegulation(EEC)
No1408/71,theChairmanshallcomplywithinthreeweeks,inthemanner
providedforinparagraph 1ofthepresentArticle.
4.ThedraftagendashallincludeallmatterswhichtheChairmanproposes
fordiscussionandanyitemsforwhicharequestforinclusiontherein
byoneormoremembers,togetherwithanyrelevantdocuments,hasbeen
receivedbytheChairmanatleastoneweekbeforethenotification tothe
membersofthedateofthemeeting.
Article2
Asageneralrule,theAdvisoryCommitteeandtheworkingpartiessetup
underArticle14oftheseRulesshallholdtheirmeetingsattheseatof
theCommission .

Amenda
Articel3
1.AtthebeginningofeachmeetingtheCommitteeshallapprovetheagenda
whichinadditiontotheitemsshownonthedraftagenda,mayinclude
anyothermattersproposedeitherbytheChairmanorbyoneormore
members,subjecttotheagreementofatleasttwothirdsofthemembers
presentorofalltherepresentatives presentinthesamecategory.
2.ThemembersoftheCommitteemayreservetheirfinalpositionuntilthe
nextmeetinginregardtoanyitemsontheagendaforwhiohtheyhavenot
receivedtherelevantdocumentsintheirlanguagefivedaysbeforethe
beginningofthemeeting.Byamajorityofthememberspresentorvalidly
represented,theCommitteemayadoptashorterperiod.
Attendanceatmeetings
* Article4
1*BesidestheChairmanandthefullmembers,thefollowingpersonsmay
attendCommitteemeetings *
(a)alternatemembers;
(b)Commissionofficialscompetentinmattersofsocialsecurityfor
migrantworkersorinanyotherfield,iftheChairmanconsiders
theirpresenceusefulwhenexaminingspecific ;itemsontheagenda;
(c)therepresentative orrepresentatives oftheInternational Labour
Officewhoareempoweredtoprovidetechnicalassistance;
(d)ThepersonsreferredtointhefirstsentenceofArtiole82(6)of
Regulation(EEC)No1408/71.
2.Representatives ofthesecretariatsofEuropeanemployers *andworkers*
professional ortradeorganizations mayattendasobservers.
Article5
Anyfullmemberwhoisunabletoattendameetingorsessionmustnotifyhis
alternateandtheChairman.

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Φ
Conduct ofthe proceedings
Article 6
1.Thepresence ofamajority ofCommittee members orofpersons validly re­
presenting them shall constitute aquorum ,account being taken ofArticles
10and 11.
2.Meetings oftheCommittee shall notbepublic .Itsproceedings anddocu­
ments shall beconfidential .
3.TheChairman shall take thechair during theproceedings .
4.TheChairman shall give precedence tothose wishing toraise apoint of
order orapreliminary matter .
5.Thepersons referred toinArticle 4(l)maybecalled upon tospeak under
thesame conditions asmembers onanyquestions under discussion bythe
Committee . .•
6.Ifaspeaker departs from thesubject andhasalready l>een called toorder
twice bytheChairman ,theChairman may ,ifthespeakers' sremarks are
still nottothepoint ,forbid himtospeak .
7.IftheChairman oranymember disputes theadmissibility ofamotion
proposed byamember during theproceedings thematter shall beputto
thevote .Thesubstance ofsuch amotion mayonly bediscussed with the
assent ofthemajority ,within themeaning ofArticle 7(l).
8.IftheChairman considers that amotion mayimpede theproceedings ofthe
Committee ,heshall putittothevote forthwith without' debate .
Adoption ofopinions and proposais
Artide 7
1.Theopinions andproposals referred toinArticle 83(b)ofRegulation
(EEC)NO1408/71shall beproposed inplenary session .They shall require
anabsolute majority ofthevotes validly cast .
« • ' ...... A
2.Theorder ofvoting onopinions andproposals shall besuch astoensure
thefairest expression ofallviews .. ,
3.Amotion' tothe effect that the Committee should not decide onthe matter'
being discussed oramotion that consideration ofthematter tinder discus­
sion beadjourned shall beputtothevote before anymotion onthesub­
stance ofsuch matter .

4.Where anopinion oramotion relates tomore than onematter ,each matter
shall "bedealt with separately ifthis isrequested .
5«Where several motions aretabled ononeandthesame matter ,themost
far-reaching ofthose shall beputtothevote thefirst }inthecase
ofamendments ,that amendment shall beputtothevote first which de­
parts thefurthest from thebasic text ,andinthecase ofamendments
toanamendment ,there shall beputtothevote first ,beginning with
themost far-reaching ,those amendments which seek toamend theamend­
ment Which departs thefurthest from thebasic text .
6*Finally ,themeeting shall vote onthetext asdetermined bytheprevious
votes .
Article 8
Hieopinions andmotions shall beforwarded totheCommission oftheEuropean
Communities ,theAdministrative Commission onSocial Security forMigrant
Workers and the members ofthe Committee and their alternates .
Theresults ofthevotes cast shall beannounced .Anote stating theviews
oftheminority shall besent together with theopinion ortheproposal
where this isrequested .
Voting procedure
Article 9
1.Votes shall becast either byshow ofhands orbyroll-oall .
2.Iftheresult ofavote byshow ofhands isdisputed ,theChairman shall
prooeed toavote byroll-call . .. . -- ••
3.Anymember present when anopiniopi oramotion isputtothevote andwho
abstains from voting shall beinvited bytheChairman tostate ,ifhe
wishes todoso.hisreasons forabstaining .
Voting :rights ofalternate members andvoting byproxy
Article 10
1.-When a.member isrepresented byhisalternate ,thelatter shall have one
...vote ..
2.When onalternate replaoes thetwomembers forwhom hewasdesignated ,he
shall have two votes .

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Article11.
1.Anymemberwhoisunabletoattendameetingandcannotarrangeforhis
alternatetosubstituteforhim,mayauthorizeanyothermemberoralter­
nateinhisowncategorytovoteonhisbehalf.Memberssodoingmust
informtheChairmanthereofinwritingbeforethemeeting.
2.Nomemberoralternatemaybegivenmorethanoneprosyvote.Alternates
whoareentitledtotwovotestinderArticle10(2)maynotacceptaproxy
vote.
3.Delegationoftherighttovoteisonlyvalidforthemeetingforwhich
itwasgranted.
Closureofthe•proceedings
:Article12
1.TheChairmanmaymovetheclosure'oftheproceedings whenheconsidersthat
allmembershavehadtheopportunitytoexpresstheiropinion;members
mayalsomovetheclosure.
2.Anymemberwhoaskstospeakontheclosureshallbegivenprecedence.
3.Anymotionofclosureshallbeputtothevote.
Minutesofmeetings ••<■.
Article13 '■
1.Minutesshallbetakenofeachmeeting.
2.Theminutesshallincludes
(a.)alistofthosepresentatthemeeting;
(b)asummaryrecordoftheproceedings;
(c)theopinionsandmotionsonwhichavotewastakenduringthemeeting,
withthevotingfigures.
3.TheCommitteeshalladopttheminutes.
4.TheminutesshallbesubmittedtotheCommitteeforadoptiononlyifthe
draftminuteshavebeensenttothemembersandalternates 5notlaterthan
fifteendaysbeforethemeeting;iftheywerenotsentinduetime,their
adoptionshallbepostponedtothenextmeetingoftheCommittee..
5.Proposalstoamendthedraftminutesmustbesubmittedinwritingatthe
latestatthebeginningofthemeetingduringwhichtheyaretobeadopted.

VJorkingpartieB
Article14
1.TheCommitteemay,byamajorityofthememberspresentorvalidly
represented ,setupworkingpartiestowhichitmayassignspecific
tasks.Itmaydissolvesuchworkingpartiesifitconsidersthis
appropriate .
2.ThemembersofworkingpartiosahllbeappointedbytheCommitteefrom
amongitsmembersandalternates.
3.WorkingpartiesshallhaveastheirchairmantheChairmanoftheCommittee
oraCommissionofficialappointedbyhim.
4.TheChairmanofaworkingpartymay,onhisowninitiativeoratthe
requestofoneormoremembers,inviteexpertstotakepartinthemeetings
oftheworkingparty.
3*Anymemberofaworkingpartywhoisunabletoattendameetingmayarrange,
afterinforminghisChairmaninwriting,forafullmemberoralternate
memberoftheCommitteeinhisowncategorytosubstituteforhimatthat
meeting.
6.Workingpartymembersshallnotbeappointedforaperiodlongerthantheir
termasCommitteemembers.Subjecttothistheirappointments shallbe
renewable.
7.Anymemberofaworkingpartymayapplyinwritingtorelinquishhisappoint­
ment;heshall,however,continuetoserveuntiltheCommitteeappointsa
successoratitsnextmeeting.
G.Documentsrequiredfortheproceedingsofaworkingpartyshallbesent
toallCommittee membersandtheiralternates .
9.WithoutprejudicetotheprovisionsofthisArticle,theproceedingsof
workingpartiesshallbegovernedbytheseRulesofProcedure.
Secrétariat
Article15
1.TlieSecretariatshallorganizetheproceedingsoftheCommitteoandof
workingpartiesandshallassistinthepreparationofdraftmotionsand
draftopinions.
2.Correspondence fortheCommitteeandtheworkingpartiesshallbeaddressed
totheDirectorate-General forSocialAffairsoftheCommission,Secretariat
oftheAdvisoryCommitteeonSocialSecurityforMigrantWorkers.
RevirionoftheRules,ofProcédure
Article16
TheCommitteeshalldecidebyanabsolutemajorityofitsmemberswhetherthe
RulesofProcedurerequirerevision.