COMMISSION OF THE EUROPEAN COMMUNITIES 
Brussels, 12.06.1996 
COM(96) 260 final 
96/0153 (ACC) 
Proposal for a 
COUNCIL DECISION 
Concerning the conclusion of an Agreement in the form of an exchange of letters in the 
area of certification of industrial products under the framework of the Europe Agreement 
between the European Community and its member states of the one part, and the 
Republic of Poland of the other part 
(presented by the Commission) 

Explanatory Memorandum 
The Polish certification system that came into force in May 1995 contained certain 
provisions that were of concern to the Community in regards to exports of industrial 
products originating from the Community. The concern was justified by the fact that the 
Polish certification system required a long list of industrial products to be subject to an 
obligatory certification procedure in Poland thus creating difficulties to trade. 
The Association Committee of the Europe Agreement has therefore found it essential to 
regulate the matter bilaterally by forming a Working Group on certification aiming at 
solving these problems. Gradual progress was made in the early meetings of this 
Working Group and the list of products that was subject to the obligatory certification 
procedure in Poland was reduced. 
At a meeting of the Commission with the Polish Authorities held in Warsaw on 20- 22 
February 1996, a global approach to certification was established by both sides 
addressing the different issues of certification such as access of Community products to 
the Polish market, approximation of Polish legislation in relation to EC Directives, 
mutual recognition agreements and technical assistance. This approach has for its 
purpose to regulate the issue of certification in its entirety rather than treating each 
product on its own merits. This solution has been considered as acceptable by the 
member states within the Council Central European Group. 
The Commission initialed the texts of this approach on 21 February 1996. 
It accordingly invites the Council to adopt the annexed proposal for a Council decision 
aiming at formalising this approach through an exchange of letters. 
1 
Proposal for a Council Decision 
Concerning the conclusion of an Agreement in the form of an exchange of letters in the 
area of certification of industrial products under the framework of the Europe Agreement 
between the European Community and its member states of the one part, and the 
Republic of Poland of the other part, 
THE COUNCIL OF THE EUROPEAN UNION, 
having regard to the Treaty establishing the European Community and in particular 
Article 113, in conjunction with Article 228, paragraph 2, thereof, 
having regard to the proposal of the Commission, 
HAS DECIDED AS FOLLOWS: 
Article 1 
The Agreement in the form of an exchange of letters between the European Community and 
the Republic of Poland on a global approach to certification of industrial products as 
described in the documents entitled " Annex to the minutes from the EU Commission- Poland 
meeting in Brussels 21-22 November 1995" and the " Declaration on the interpretation of 
Modalities", under the framework of the Europe Agreement between the European 
Communities and their Member States, of the one part, and the Republic of Poland, of the 
other part is hereby approved on behalf of the European Community. 
The texts of this Agreement on certification are attached to this Decision. 
Article 2 
The president of the Council is hereby authorised to designate the person empowered to sign 
the Agreement in order to bind the Community. 
Done at Brussels, For the Council 
The President 
.3 
LETTER FROM THE COUNCIL OF THE EUROPE AN IJNION 
Sir, 
The European Community and the Republic of Poland have agreed under the 
framework of the Europe Agreement, on the global approach to certification of industrial 
products as described in the attached documents entitled " Annex to the minutes from the 
EU Commission- Poland meeting in Brussels 21-22 November" and the "Declaration on 
the Interpretation of Modalities" which were initialed on 21 February 1996. 
This Agreement in the form on an exchange of letters shall be approved by the 
Contracting Parties in accordance with their respective procedures. It will enter into force 
when Poland notifies completion of the necessary domestic procedure. In the meantime 
the Agreement shall apply on a provisional basis from 21 February 1996. 
I should be grateful if you would kindly confirm the acceptance of your Government of 
the foregoing. 
Please accept, Sir, the assurance of my highest consideration. 
For the Council 
of the European Union 
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LETTER FROM THE GOVERNMENT OF THE REPUBLIC OF POT.AND 
Sir, 
I have the honour to receive your letter of which reads as follows: 
"Sir, 
The European Community and the Republic of Poland have agreed under the 
framework of the Europe Agreement, on the global approach to certification of industrial 
products as described in the attached documents entitled " Annex to the minutes from the 
EU Commission- Poland meeting in Brussels 21-22 November" and the "Declaration on 
the Interpretation of Modalities" which were initialed on 21 February 1996. 
This Agreement in the form on an exchange of letters shall be approved by the 
Contracting Parties in accordance with their respective procedures. It will enter into force 
when Poland notifies completion of the necessary domestic procedure. In the meantime 
the Agreement shall apply on a provisional basis from 21 February 1996. 
I should be grateful if you would kindly confirm the acceptance of your Government of 
the foregoing. 
Please accept, Sir, the assurance of my highest consideration." 
I have the honour to confirm that my Government is in agreement with the contents of 
your letter. 
Please accept, Sir, the assurance of my highest consideration. 
For the Government of the Republic of Poland 
b> 
»x .? * V> 
Annex to the minutes from the EU Commission - Poland meeting 
in Brussels 21-22.11.1995 
1. In the framework of the Europe Agreement and, in particular, of its article 68,69, 70 
and 74, the declared objective of Poland is ultimately to apply the European Union standards 
and certification system. 
2. To this end, the cooperation between Poland and the EU will help Poland adopting 
the European Union's norms and certification methods in its own legal and regulatory 
corpus. 
3. To achieve this, the Commission and Poland will act on a mutually agreed plan and time 
schedule along the following lines. 
4. The Commission will provide Poland as soon as possible with: 
a) the necessary information and communication systems; 
b) technical advice, training as required and consulting; 
c) the Commission will study the possibility and will supply technical support 
to upgrade the capacity and capability of the Polish laboratories and certification 
bodies. 
It is understood that technical and financial assistance will be provided by the Phare 
programme, under the Polish operational programme, within the limits of available 
resources. 
5. Following a proper assessment of the technical competences of the Polish certification 
institutions, consideration will be given to mutual recognition agreements. Both parties 
declare their willingness to achieve the first positive results for such agreements in 1996, 
provided that the Polish conformity assessment institutions designated by the Polish 
authorities will fulfil the requirements established by the EU harmonised technical 
regulations. •'e>v 
6. Poland declares its intention to introduce in its legislation the relevant Community 
directives according to the conditions to be defined. 
7. Recognising the importance that Poland and the EU attach to the consumer's protection, 
it is agreed that: 
a) products legally marketed or certified originating in the Union will not be subject 
to any certification procedure in Poland; to this end Polish party will perform all 
necessary changes in Polish legal regulations, within three months in relation to the 
competence of the Council for Testing and Certification, which then will be effected 
through a new law to be submitted by the government to the Parliament by the end of 
1997 which will replace the existing law on testing and certification. 
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b) in accordance with the provisions established in thé above points, for those 
products subject to compulsory third party certification in the EU, the EU 
authorities will accept certificates issued by the Polish conformity assessment 
bodies designated by the Polish authorities, under the mutual recognition 
agreements to be signed between Poland and the EU, when the Polish conformity 
assessment bodies are deemed to be competent. 
c) nevertheless, complaints from citizens, public entities or enterprises on the safety 
and quality of marketed or certified products originating in the EU exported to 
Poland will be received by the Polish authorities, and may be notified to the 
European Commission providing all relevant information. In such cases, the 
parties shall immediately enter into consultations in order to find mutually 
acceptable solutions. 
8. Both parties will meet on a semeslrial basis in order to review the progress made in the 
implementation of the above provisions. 
9. The Polish party undertakes to put into place the appropriate legal provisions for the 
continuation of the non-application of sanctions. 
10. Both parties agree to formalise the present document through an exchange of letters. 
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DECLARATION ON THE INTERPRETATION MODALITIES. 
For the purpose of the implementation of point 7a, the 
manufacturer or the importer will provide either a third party 
certificate or a declaration of conformity required according to 
European Community law, only once for a given product. The 
products will be admitted in the Polish market as soon as 
possible and, at the latest, two weeks after the presentation of 
these above documents. The cost of this procedure is understood 
to be limited to normal administrative costs. A product admitted 
to be marketed on this basis in Poland will not be subject again 
to any such verification. 
In conformity with the relevant Community and Member States 
legislation, the civil or criminal liability of manufacturer can 
be searched before the national courts. 
8r 
ISSN 0254-1475 
COM(96) 260 final 
DOCUMENTS 
EN 11 
Catalogue number : CB-CO-96-270-EN-C 
ISBN 92-78-05257-4 
Office for Official Publications of the European Communities 
L-2985 Luxembourg