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COMMISSION OFTHEEUROPEAN COMMUNITIES
COM(80)402 final
Brussels .18 July .1980
DRAFT RULES OFPROCEDURE
.OFTHE EUROPEAN DEVELOPMENT FUND COMMITTEE
t>"AAy V-£\
^^ .ifi]W ASec'
COM (80)402 final

EXPLANATORY MEMORANDUM
Article17oftheInternalAgreement onthefinancing and
administration ofCommunityaidconcluded on20November1979within
theframeworkofthesecondLomeConvention establishes ,underthe
auspicesoftheCommission,aCommittee,calledtheEDFCommittee,
composedofrepresentatives oftheGovernments oftheMemberStates.
TheroleoftheCommitteeistogive,itsopiniononprojectfinancing
proposalsoronactionprogrammes whicharesubmittedtoitbythe
Commission .TheCommitteeischairedbyaCommissionrepresentative
anditssecretariate shallbeprovidedbytheCommission .
-Article17paragraph 2oftheInternalAgreementdeclaresthat
theCouncil,actingunanimously,shalladopttherulesofprocedureof
theEDFCommittee .Itisthusinthiscontextthatthisproposalfor
rulesofprocedureispresented.
Ν
Thisproposaltakesoverthemainprovisionsofthepreceding
rulesofprocedureoftheEDFCommittee (Lom£1).

DRAFT
'RULESOFPROCEDURE
oftheEuropeanDevelopment FundCommittee
THECOUNCILOFTHEEUROPEANCOMMUNITIES,
HavingregardtotheTreatyestablishing theEuropeanEconomicCommunity,
HavingregardtotheSecondACP-EECConventionofLome,,hereinaftercalled
the"Convention",signedon31October1979,,andinparticulartheprovisions
thereofonfinancialandtechnicalcooperation,
HavingregardtotheInternalAgreementontheFinancingandAdministration
ofCommunityaid,signedon20November1979,hereinaftercalledthe"Internal
Agreement",andinparticularArticle17(1)thereofsettingupaEuropean
Development FundCommittee,hereinaftercalledthe"Committee",
*
WhereasaCouncilDecisionontheassociation oftheoverseascountries and
territories withtheEuropeanEconomicCommunity,hereinaftercalledthe
"Decision",isenvisaged,andwhereasitwillincludeprovisionsonfinancial
andtechnicalcooperation ;
»
WhereasitisfortheCounciltoadopttheRulesofProcedureofthe.
Committee,
HASADOPTEDTHESERULESOFPROCEDURE :

Article 1
1.TheCommittee shall comprise thedelegations oftheMember States
andbschaired byarepresentative .oftheCommission .
t
Arepresentative oftheEuropean Investment Bank ,hereinafter called
the "Bank ",shall take part inthe'Committee 1swork .
- 'Arepresentative oftheGeneral Secretariat ofthe Council shall
attend theCommittee 'smeetings asanobserver .
The Member States shall inform the Commission and the General
Secretariat oftheCouncil ofthenames ofthepersons authorized
toexercise the right tovote and oftheaddresses towhich commu­
nications tothedelegations should besent .
ν
Therepresentatives ofthe Commission andoftheBank may beassisted
byofficials oftheir Institutions .
Article 2
The Committee shall meet when convened byitsChairman ,either onhis
own initiative orattherequest ofadelegation .
Article 3
1.TheCommittee shall ,under theconditions laid down inArticle 17(3 )
and (4)ofthe Internal Agreement ,deliver anopinion :
a)onfinancing proposals concerning theprojects andprogrammes referred
toinArticle 93oftheConvention and inthecorresponding provisions
oftheDecision aswell astheemergency aidreferred toinArticle 137
oftheConvention which areeligible forfinancing bymeans ofgrants ,
special loans ortheresources ofthespecial financing facility pro­
vided forinArticle 51oftheConvention ;

b)onfinancingproposalsforanadditional commitmentexceeding 15%of
theinitialcommitmentlaiddowninthefinancingdecision;
p)onproposalsforsubstantial amendmentsregardingtheexecutionofa
projectforwhichacommitmenthasalreadybeenmade.
*' ' t
,1 "
2,PursuanttoArticle114(1)oftheConventionandthecorresponding
5',provisionsoftheDecision,financingproposalsmaydealwithmulti-
annualprogrammesoroverallamountswherethefinancingconcerns
trainingschemes,micro-project programmesandtechnicalcooperation
'andtradepromotionschemes.. ...
* <
3.Similarly,pursuanttoArticle .114(2)andthecorresponding provisions
oftheDecision,financingproposalsmaydealwithsetsofprojects
andprogrammesinvolvingalimitedamountinaspecificsector.
4.Financingdecisionsrelatingtotheprogrammesandoverallamounts
referredtoinparagraph 2shallbetakenbytheChiefAuthorizing
Officer.TheCommitteeshallbeinformedperiodically ofoperations
undertakenunderthisheading.
FinancingproposalsshallbedrawnupbytheCommission'sdepartments in
accordancewithamodellaiddownbytheCommitteeonaproposalfromthe
Commission .
PursuanttoArticle110(3)oftheConventipnandthecorresponding
provisionsoftheDecision,financingproposalsshallincludeinparticul
anestimatedtimetableforimplementation oftheproject.
Forprojectsorprogrammeseligible ,forfinancingbymeansofa
specialloanorthespecialfinancingfacility,adraftmandateto
begiventotheBankregardingtherecoveryoftheprincipaland
.theinterestthereonofspecialloansorofamountsaccordedunder
thespecialfinancingfacility ;shallbeannexedtothefinancing
proposal.
StatementonArticle3(5).ThismodelwasadoptedattheCommittee
meetingsheldon14November1978.and-6.February1979.

Article4
AtthemeetingsoftheCommittee,eachdelegationshallgiveitsopinion
ontheCommission'sproposals.Shoulda.delegationhavetoabsentitself
duringameetingitmay,asanexceptional measure,informtheCommittee'
secretariat ofitspositiononanyoftheseproposals.
Article5
1.TheCommitteeshallbeinformedofanydelaysordifficulties -in
executingprojectsorprogrammeswhichmightgiverisetoconsulta­
tionsasprovidedforinArticle3(1)(b)and(c).
2.TheCommitteeshallalsobeinformed :
a)inaccordancewithArticle20oftheInternalAgreement,ofrequests
forfinancingofficiallysubmittedtotheCommission;
b)inaccordancewithArticle21oftheInternalAgreement,oftheresults
ofworkperiodically donebytheCommissionontheevaluationofpro­
jectswhicharebeingcarriedoutorhavebeencompleted.
3.Theinformation providedinaccordancewithparagraphs 1and2maybe
discussedifanydelegation sorequests. '-
Article6
1.Atleastthreeweeksbeforethedatefixedforthemeetingthe
ChairmanoftheCommitteeshallsendtothedelegations,the
PermanentRepresentations oftheMemberStates,th'eBankand
theGeneralSecretariat oftheCounciladraftagendainthe
officiallanguagesoftheCommunities,togetherwiththeCommis­
sion'sproposalsrelatingtosuchagenda.

Information memorandadrawnuppursuanttoArticle5shallbesent,
intheofficiallanguagesoftheCommunities,tothedelegations,
thePermanentRepresentations oftheMemberStates,theBankand
theGeneralSecretariat oftheCouncilassoonaspossiblebefore
themeetingoftheCommittee.
Atleastthreeworkingdaysbefore.thedateofthemeetingthe
delegationsshallinformtheCommittee'ssecretariat inwriting
oftheproposalstowhichtheyarealreadyabletoagreeandwhich
theyproposeforentryinpartA,withorwithoutobservations or
arequestforfurtherinformation,oftheagendareferredtointhe
firstparagraphandofthosewhichitconsidersshouldbediscussed
atthemeetingandwhichitisproposingfor-entryinpartB.
Bythesamedatethedelegationsshall,inthecaseofthelatter
projects,alsotransmit,whereverpossibleinwriting,theirobser­
vationsandrequestsforadditionalinformation .
Theadditionalinformation andtherepliestotheobservations made
willbegiven,bytheCommittee'ssecretariat,whereverpossiblein
writing,beforethemeeting.
Onthebasisoftheaboveparticulars,theChairmanshalldrawup
thedraftagendaforthemeetingandsubmitittothedelegationsfor
approvalatthestartofthemeeting.Afavourableopinion
shallbedeliveredbytheCommitteewithoutdiscussion onthe
financingproposalsenteredirjpartAbyalldelegations,after
replieshavebeengiventoanyobservations bythedelegations or
requestsforadditionalinformation .
Article7
ForthepurposeofconsultingtheCommittee,theChairmanmayhave
recoursetoanexpeditedprocedurewherebythethree-weekperiod
specifiedinArticle6C1)isreducedtosevendaysfromthedate
onwhichthefinancingproposalsaredispatched.Thisprocedureshall
applytoprojectsorprogrammesofanurgentnature.
Dependingonthedegreeofurgencythatisconsideredtoexist,
theCommitteemayeithertakeadecisionon-the-spotorgiveits
opinionbymeansofthewrittenprocedureprovidedforinArticle8
withinoneasopposedtothreeweeksortakeadecisionatits
nextmeeting.

Article8
1.TheopinionoftheCommitteemaybesoughtbymeansofawritten
procedure.ShouldtheCommitteenothavedeliveredanunfavourable
opinionwithinthreeweeks,proposal'sshallbeconsideredtobe
;-approved.IntheeventoftheCommitteedeliveringanunfavourable
opinion,itshallexaminetheproposalsinquestionataforthcoming
meeting. ;.
2,Notificationofrecoursetowrittenprocedureshallbetelexedto
therelevantbodies. •
Artide9
Thefollowingproceduresshallapplytotheemergencyaidreferredto
inArticle137oftheConvention :
1.ThefinancingproposalshallbetelexedtotheCommittee.Should
theCommitteenothavedeliveredanunfavourable opinionwithin
twoworkingdays,theproposalshallbeconsideredtobeapproved.'
IntheeventoftheCommitteedeliveringanunfavourable opinion,
itshallexaminetheproposalinquestionatitsnextmeeting.
2.Wherethecircumstances callforimmediateaid,theCommissionis
authorizedtocommit,uptoa,ceilingof1millionunitsofaccount,
theamountsnecessaryforcoveringoperationsoftheutmosturgency,
withoutprejudicetothepresentation laterofanysupplementary
financingproposals.
TheChairmanshallinformtheCommitteeforthwithofsuchcommitments .

Article10
1.TheCommitteemaydeliverafavourableopiniononafinancingproposal
subjecttoamendments.Accountshallbetakenoftheseamendments
whentheopinionisplacedbeforetheCommission,asprovidedfor
inparagraph4. <•
|rTheCommitteemayrequestthatcertainpointsintheappraisalof„
aprojectorprogrammebere-examined .Inthatevent,thefinancing
proposalmaybesubmittedtotheCommitteeasecondtime.
» •
3,AnyMemberStatemayrequestthatanitembeincludedontheagenda
foraCommitteemeeting.Informationsuppliedregardingtheitemmay
begivenorally.
Ν
4.Theopinions'deliveredbytheCommitteeshallbeforwarded ,tothe
Commission bytheChairman.
Article11
Inthecontext-ofArticle113(3)oftheConvention andArticle18(3)of
theInternalAgreement,theCommitteeshallmeetasanadhoccommittee
toheartherepresentatives oftheACPStateorStatesconcerned.
Article12
1.TheCommissionshallprovidethesecretariatfortheCommittee .and
fortheadhocCommitteereferredtoinArticle11.'
»
2.ThesecretariatshalldrawupundertheChairman'sresponsibility
andintheofficiallanguagesoftheCommunities,asummaryofthe
mainconclusions ofeachmeetingoftheCommitteeandofthebasic
positionstakenbythedelegations,withinthreeweeksatthelatest
ofthedateoftheCommittee'sopinion.Thissummaryshallbeconsi­
deredfinalwhenithasbeenapprovedbytheCommitteeeitherby
writtenprocedureoratasubsequentmeeting.Itshallbesentto
theCommissionbytheChairman.

8.-
Each final summary shall besent tothedelegations andPermanent
representations oftheMember States ,theBank andtheGeneral
Secretariat ofthe Council .
Whenever theadhocCommittee meets ,aspecial summary shall bedrawn
up,approved anddistributed under thesame conditions asthesummaries'
ofmeetings oftheCommittee .Ifrepresentatives ofStates other than
those referred toinArticle 1(1 )orrepresentatives ofbodies referred
toinArticle 94oftheConvention have been granted ahearing atthe
meeting oftheadhoccommittee,' they shall also receive this special
summary .
^ «
Correspondence concerning the Committee shall beaddressed tothe
Commission ,fortheattention oftheChairman oftheCommittee .
Correspondence addressed tothedelegations ofMember States shall
also besent' tothePermanent Representation ofthe relevant country .
Those attending meetings ofthe Committee shall berequired toobserve
thesecrecy oftheCommittee 'swork anddeliberations .Documents rela­
ting tosuch work anddeliberations may becommunicated only tothe
relevant departments oftheMember States andoftheCommunity Insti­
tutions .
Article 13
Theoperating expenditu reofthe Committee andoftheadhoccommittee ,
including thetravelling expenses ofnotmore than four persons per
Member State orCommunity Institution delegation ,shall becharged
totheGeneral Budget oftheEuropean Communities .
% ■
TheCommission shall place atthedisposal oftheCommittee thepremises
andfacilities necessary for itswork .
Done atBrussels , 1980
For the Counci I
The President