ARCHIVES HISTORIQUES
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DOCUMENTS "COM"
COM(76)698
Vol.1976/0207

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COMMISSION OFTHEEUROPEAN COMMUNITIES
COM(76)698 final.
Brussels .23December 1976.
PROPOSAL FORACOUNCIL REGULATION
instituting aCommunity exportdeclaration form
(submitted totheCouncil "bytheCommission )
COK(76)698final.

EXPLANATORY MEMORANDUM
Thepurposeoftheattacheddraftregulationistointroduce aCommunity
exportdeclaration formintheCommunityasfrom1January1978;this
wasoneoftheobjectivesofthecustomssimplification Programmesentby
theCommissiontotheCouncilon25February1975(DocCOM(75)67final).
Theintroduction ofCommunitytransitprocedures in1970hascontributed
totheachievement ofsubstantial simplifications forthemovementof
goods;butfurthersimplifications arenecessarysince,atthepresent
stage,ofintegration,otherformalities overandaboveCommunitytransit
formalitiesstillexistinregardtointernalCommunitytrade.
Theharmonisation ofnationalexportformsshouldreallyhavebeer?nin­
directconsequence ofArticle15ofRegulation (EEC)No542/69,underwhich
theexportorre-exportdeclaration shouldbecombinedwithanddrawnup
onaTform,butbecauseArticle15leaveseachMemberStatethefreedomto
determinewhichdatashouldappearonnationalforms(evendatacommontoallMemberStates)andthelocationforsuchdata*ithasinpractice
beenimoossibletoachievetheIntendedbalrmonisation.Workfor"user'sin
theCommunitywouldbefacilitatedifexportdataarelocatedinafixed
placeonthefofoas.Theresultingadvantageswmjld_begreaterstiil-i-fthe
•Communitytransitformsarealignedontheexportforms;inpracticalterms,
simultaneous completionofthetwoforms,regardlessofthemethodof
reproduction used(e.g.one-runsystems),willresultinthesavingof
time.
TheCommunityexportdeclaration formshouldbesufficiently simplefor
adaptations tobemadetomeetCommunityrequirements ornational
requirements remainingineachMemberMemberState(boxesforCommunity
data,spacesfornationaldata).Withoutprejudicing anyfutureharmoni­
sationofimportdocuments,thescopeofnationalexportdatarequirements
must'naturally bekeptwithinthebopndsofstrictnecessity,especially
inregardtointra-Community trade.
Inviewofthegrowingtendencyininternational trade;tousestandard
formsalignedonthelayoutkeydrawnupbytheUnitedNationsEconomic
CommissionforEurope,generally knownastheECElayoutkey,ithas
seemedappropriate tobasetheCommunityformthereon.
Afterprotracted anddelicatedesignwork,theseformsreceivedtheunanimous
agreementofthecustomsfxpertsintheCustomsiegi.s-lationCommitteeand
thestatisticians intheCommittee onExternalTradeStatistics .
%
Theexp«rtshaveexaminedthedesignoftheformsinallrespectsanddown
tothelastdetail.Thedesignisthusasrefinedas6stechnically possible,
andtheabove-mentioned twoCommittees havegiventhaopinio".-that
presentlayoutoftheformsshouldbeconsidered asdefinitive.
Useoftheformsinconjunction withtransitforms'willbe*p©s«fbl© ©n«®
theCommission,byvirtueofItsdelegatedpowersuweterttaCommunity
transitregulation,hasredesignedinparalleltheCweimunitytransit

documents .
Thetwotypes ofdocuments should necessarily enter into effect on
the same date .
Assome data ontheexport forms arealso required when thegoods are
entered tohome use intheMember State ofdestination ,theformalities
and controls atthe time ofentry tohome usewould besuitably facilitatsd
ifthepersons concerned were allowed totransmit the relevant data to
destination ontheCommunity transit documents .
The form could naturally beused separately when theexport procedure
isnot followed byatransit procedure .
TheEuropean Parliament 'sopinion must beobtained because this draft
regulation isbased onArticle 235oftheTreaty .Itwould also bedesirable
toseek theopinion ofthe Economic andSocial Committee .

'-M(J
ProposalforaCouncilRegulation instituting
aCommunity exportdeclaration form
THECOUNCIL OPTHEEUROPEAN COMMUNITIES ,
HavingregardtotheTreatyestablishing theEuropean Economic Community ,
andinparticular Article 235thereof ;
Havingregardtotheproposal fromtheCommission ;
HavingregardtotheOpinionoftheEuropean Parliament ;
HavingregardtotheOpinionoftheEconomic andSocialCommittee ;
Whereasacommon exportdeclaration formshouldbeintroduced inthe
Community inordertofacilitate theaccomplishment byitsusersofthe
residual formalities inintra-Community trade;
Whereas ,withaviewtostandardising documents usedininternational
trade,suchCommunity exportdeclaration formshouldbealigned onthe
modelformdrawnupundertheauspices oftheEconomic Commission for
EuropeoftheUnitedNations ;
Whereastheintroduction ofsuchCommunity exportdeclaration formmust
leadto•harmonisation oftheparticulars tobeenteredthereon ;
Whereasitisappropriate forthesakeofsimplification andefficiency
toprovideboxesforallpotential datarequirements ;whereasitis
clearthatuserscanberequired tocomplete onlythoseboxeswhichare
infactnecessary undertheTreaty;
Whereastheformshouldprovideboxesfornational use;whereas ,however,
inregardtomeasures appliedtointra-Community tradeinaccordance
withtheTreaty,MemberStatesmayrequireonlysuchdataasarestrictly
necessary andtotheextentthatsuchdatacannotbeobtained byother
means;
Whereastheconcurrent standardisation ofCommunity transitdeclaration
documents willenabletheexportdeclaration andCommunity transit
declaration tobereadilyproduced simultaneously ,regardless ofthe
reproduction systemused;
Whereascertainparticulars whichhavebeenpassedoracknowledged bythe
customsauthorities forthepurposes ofanexportprocedure mustalsobe
supplied whenthegoodsareenteredtohomeuseintheMemberStateof
destination ;whereas ,withaviewtofacilitating theformalities andcon­
trolsofentrytohomeuse,thepersonsconcerned mustbeallowedthe
optionoftransmitting anysuchrelevant datatotheMemberStateof
destination bymeansoftheCommunity transitdocument ;
WhereastheTreatyhasnotprovided thenecessary powersfortheintrod­
uctionofaCommunity exportdeclaration form;whereasitistherefore
necessary tobasethisRegulation onArticle 235;

HASADOPTED THISREGULATION s
Article 1
1.Withoutprejudice toruleslaiddownregarding exportprocedures and
tospecialrulesapplicable underspecific Community legislation ,
thisRegulation shallapplytogoodscovered "byawrittenexport
declaration whentraded "between MemberStatesordestined forexport­
ationfromtheCommunity .
2.ForthepurposeofthisRegulation ,"export"and"exportation "shall
"betakentomean "boththedispatch ofgoodsfromoneMemberStateto
anotherandtheexportation ,whetherdefinitive ortemporary ,orre-
exportation ofgoodsoutsidetheterritory oftheCommunity .
Article 2
1.Thewrittenexportdeclaration referred toinArticle 1shallbemade
outonaformEXcorresponding tothespecimen inAnnex 1hereto,
accompanied whereappropriate byoneormoreformsEXccorresponding
tothespecimen inAnnexIIhereto.
2.EachMemberStatemayfurthermore allowuserstoemployinplaceof
theformsreferred toinparagraph 1formsEXandEXccorresponding ,
respectively ,tothespecimens inAnnexesIIIandIVhereto.
Article 3
1.EachMemberStateshalldetermine thenumberofcopiesofwhichforms
EXandEXcshallbecomposed ,thecolourandweightofpapertobe
used,andthedescription andnumbertobegiventoeachcopy.
EachMemberStatemayfurthermore adaptthespecimens inAnnexesI
toIVheretoinaccordance withtheconditions ofSection Bof
AnnexVhereto.
2.Thetechnical conditions governing formsEXandEXcunderSection A
ofAnnexVmustberespected .
Article 4
1.EachMemberStateshallprescribe theparticulars tobeinserted inthe
appropriate boxesforpurposes ofnational measures regarding trade
takeninconformity withtheTreaty.
2.EachMemberStatemayprescribe thoseparticulars strictlynecessary for
purposes ofnational measures concerning intra-Community tradetaken
inconformity withtheTreaty,andonlyinsofarassuchparticulars
cannotbeobtained otherwise thaninconnection withexportformalities
forgoods.

-3-
Article 5
1.NothinginthisRegulation shallaffect:
(a)theoperation ofCouncilRegulation (EEC)No1736/75of
24June1975on"theexternaltradestatistics oftheCommunity
andstatistics oftrade "betweenMemberStates(1/;
(b)theuseofspecialexportdeclaration forms "byvirtueof
international agreements ;
(c)theuse,undersimplified exportprocedures ,ofspecialexport
declaration formssuchasformscontaining thedataofthe
exportdeclaration ingeneral,periodic orrecapitulative form;
(d)theuseofautomatic dataprocessing systems.
2.Belgium ,Luxemburg andtheNetherlands mayabstainfromapplyingthis
Regulation inregardtointernal Beneluxtrade.
Article 6
Wherecertainparticulars whichthecustomsauthorities havepassedor
acknowledged forthepurposes ofanexportprocedure mustalsobesupplied
whenthegoodsareenteredtohomeuseintheMemberStateofdestination ,
thoseconcerned mayalsoenterthoseparticulars ontheCommunity transit
document undercoverofwhichgoodsareconsigned tothatMemberStateof
destination .
Article 7
Thespecimens inAnnexesItoIVmaybeadapted ,inaccordance with
theprocedurelaiddowninArticle.59ofRegulation (EEC)No542/69of
18March1969onCommunitytransit^/,torequirements arisingfromthe
particular natureofcertaingoodsortotechnical requirements such
asthosearisingfromautomatic dataprocessing systems.
Article 8
EachMemberStateshallinformtheCommission ofthemeasures whichit
takesinimplementation ofthisRegulation .
Article 9
ThisRegulation shallenterintoforceon1January 1978.
ThisRegulation shallbebindinginitsentirety anddirectlyapplicable
inallMemberStates.
FortheCouncil
(1)OJ#NoL183of14.7.75,P.3
(2)OJNoL770f29.3.69,p.7

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4.- ANNEXV
Technicalconditions governing formsEXandEXc^.andadaptations whichthe
MemberStatesmaymaketothesefops
A.Technicalconditions
1.Paper
Ttiiepaperusedshallbedressedforwritingpurposes
2.Size
Ttyesizeshallbe210x297inm,atoleranceInthelengthandwidthof
♦8mmbeingallowed.
3.La.yout
Th,elayoutoftheformsh<illbebasedon4.24mm(1/6inch)line-spacing
ariid2.54mm(1/10inch)character-spacing
B.AdaptationbytheMemberStages
1.EachMemberStatemayaddanationalsymboltothesymbolsEXandEXc.
«
2.EachMemberStatemaydispensewithboxesmarkedwithanasteriskorlay
downthatsuchboxesneednotbecompleted.Thespaceleftbyboxes
wt\ichhavebeenthusdispgnsfdwithmaynotbeusedforotherpurposes.
3.The"exporter"boxmaybedividedintwosuchthattheupperpartshall
cqntainthedataconcerning theexporterandthelowerpartshall,
whereappropriate,containtfiedataconcerning thedeclarant.
4.EachMemberStatemaymoveineitherdirectionanyofthedottedlines
attheedgeofcertainboxes,inordertoadaptthoseboxestomeet
itsneeds.
However,thehorizontaldottpdlinesofthe"previouscustomsprocedure"
and"identityofmeansoftransport"boxesmaynotbemovedupwards.
5.EachMemberStateshalldeterminethewordingforthe"exporter's
declaration "box.
6.AnyboxadaptedbyMemberStatesmustrespecttheline-spacing and
characterspacinglaiddownatA.3above.