29.6.95[EN]OfficialJournaloftheEuropeanCommunities NoC163/3
RulesoftheAdministrative Commissiononsocialsecurityformigrantworkersattachedtothe
CommissionoftheEuropeanCommunities
(AdoptedbytheAdministrative Commissionatitsmeetingof6April1995)
(95/C163/03)
Thegovernmentrepresentatives formingtheAdminis­
trativeCommissionsetuppursuanttoArticle80of
CouncilRegulation(EEC)No1408/71of14June1971
ontheapplicationofsocialsecurityschemestoemployed
personsandtheirfamiliesmovingwithinthe
Community('),
HavingregardtoArticle80(3)oftheabovementioned
Regulation,
InordertoenabletheAdministrative Commission to
fulfilthetasksconferreduponitbyRegulation(EEC)
No1408/71andCouncilRegulation (EEC)No
574/72(2),andinparticularbyArticle81ofRegulation
(EEC)No1408/71,
Haveunanimouslyadoptedthefollowingrulesofthe
Administrative Commission :relevanttothequestiontobedealtwith,arepresentative
ofanotherdepartmentoftheCommissionofthe
EuropeanCommunities .
6.Withintheframeworkoftheagreementsconcluded
betweentheInternationalLabourOrganizationandthe
EuropeanCommunitytherepresentatives oftheInter­
nationalLabourOfficedesignatedtoassistintechnical
mattersshall,inthemannersetoutinthesaid
agreements,takepartinthemeetingsoftheAdminis­
trativeCommissionandmaybeinstructedtocarryout
certainactivitiesarisingfromthedutiesoftheAdminis­
trativeCommission .
7.Thesecretary-general oftheAdministrative
CommissionshallattendallmeetingsoftheAdminis­
trativeCommissionanditsworkingparties;heshallbe
accompaniedbymembersofthesecretariatdesignated
byhim.Ifheispreventedfromattending,heshallbe
replacedbythememberormembersofthesecretariat
designatedbyhim.
Article1
Article3TheAdministrative Commissionisaspecializedbodyof
theCommissionoftheEuropeanCommunitiesandhas
thesameseat.
Article21.TheofficeofchairmanoftheAdministrative
Commissionshallbeheldbythememberbelongingto
theStatewhoserepresentativetotheCouncilofthe
EuropeanUnionholds,forthesameperiod,theofficeof
PresidentoftheCouncilinaccordancewithArticle2of
theTreatyestablishingaSingleCouncilandaSingle
CommissionoftheEuropeanCommunities .The
chairmanshallrepresenttheAdministrative Commission
withintheAdvisoryCommitteesetuppursuanttoArticle
82ofRegulation(EEC)No1408/71,andonanyother
occasion .
2.Ifthechairmaninofficeispreventedfrom
attending,hisalternateshallactaschairman.
3.WhenamemberoftheAdministrative Commission
holdstheofficeofchairman,hisalternatemayvotein
hisplace.
4.TheAdministrative Commission shallbeconvened
byaletterofconvocationsent,10daysbeforethe
meeting,bytheSecretary-General inconsultationwith
thechairmantomembersandtothepersonsmentioned
inArticle2(5)and(6).
5.TheAdministrative Commissiondocumentsshallbe
signedbythechairman.
6.Thechairmanshallnotifythedecisionsofthe
Administrative Commission,directlyapplicablein
pursuanceoftheprovisionsofRegulations(EEC)No
1408/71and(EEC)No574/72,totheCommissionof1.WhenamemberoftheAdministrative Commission
ispreventedfromattending,heshallbereplacedbythe
alternatedesignatedforthispurposebyhisgovernment .
2.Alternatemembersmayaccompanymembersatthe
meetingsoftheAdministrative Commission .
3.Wherethisisnecessaryinviewofthesubjectstobe
dealtwithorthemeasurestobetakenatnationallevel,
eachmembermayfurthermorebeaccompaniedbyone
orseveralexpertadvisers.
4.Eachdelegationmay,asarule,consistofnotmore
thanfourpersons.
5.TherepresentativeoftheCommissionofthe
EuropeanCommunitiesmaybeaccompaniedbyhis
alternate .
Themeetingsmayfurthermorebeattendedbya
representativeofthelegalserviceand,wherethisis
OOJNoL149,5.7.1971,p.2.
OOJNoL74,27.3.1972,p.1.

NoC163/4EN OfficialJournaloftheEuropeanCommunities 29.6.95
Article6 theEuropeanCommunitiesandtothecompetentauth­
oritiesoftheMemberStatesreferredtoinArticle1(1)
ofRegulation(EEC)No1408/71andlistedinAnnexI
toRegulation(EEC)No574/72.
7.ThechairmanmaygivetheSecretary-General of
theAdministrative Commissionanyinstructionsfor
meetingstobeheldandfortheperformanceofactivities
thatarewithinthescopeofthetasksoftheAdminis­
trativeCommission .
Article4
1.TheAdministrative Commission maysetup
workingpartiesandstudygroupsforspecialproblems.
Thenames,functionsandaddressesoftheexperts
designatedasmembersofsuchworkingpartiesand
studygroupsshallbecommunicated totheSecretary­
GeneralbyeachmemberoftheAdministrative
Commissiononbehalfofhiscountry.
Themeetingsoftheworkingpartiesandstudygroups
maybeattendedbythepersonsmentionedinArticle2
(5)and(6).
2.Theworkingpartiesandstudygroupsshallbe
presidedoverbyanexpertdesignatedbythechairmanof
theAdministrative Commission inconsultationwiththe
representative oftheCommissionoftheEuropean
Communitiesor,failingthis,byanexperthavingthe
samenationalityasthechairmanoftheAdministrative
Commission .
3.Thechairmanoftheworkingpartyshallbe
summonedtothemeetingoftheAdministrative
Commissioninthecourseofwhichthereportofthat
workingpartyisdiscussed.1.Theprovisionalagendaofeachmeetingshallbe
drawnupbytheSecretary-General inconsultationwith
thechairmanoftheAdministrative Commissionandthe
representative oftheCommissionoftheEuropean
Communities .Beforeproposingtoincludeaniteminthe
agenda,theSecretary-General may,wherethisappears
necessary,askthedelegationsconcernedtomaketheir
viewsonthisquestionknowninwriting.
Theprovisionalagendashallbesent,atleast10days
beforethebeginningofeachmeeting,tothemembers
andtothepersonsmentionedinArticle2(5)and(6).
Thedocumentsrelatingtotheitemsontheagendashall
besenttothemassoonastheyareavailable.
2.Theprovisionalagendashall,inprinciple,comprise
itemsforwhicharequestsubmittedbyamemberorby
therepresentativeoftheCommissionoftheEuropean
Communitiesand,whereappropriate,notesrelatingtoit
havebeenreceivedbythesecretariatatleast20days
beforethebeginningofthemeeting.
3.TheagendashallbeapprovedbytheAdministrative
Commissionatthebeginningofeachmeeting.Exceptin
casesofurgency,membersoftheAdministrative
Commissionmayreservetheirfinalpositionuntilthe
followingmeetingwithregardtoitemsappearingonthe
provisionalagendaforwhichtheyhavenotreceivedthe
relevantdocumentsintheirownlanguagefivedays
beforethebeginningofthemeeting.
AunanimousvoteoftheAdministrative Commission is
requiredfortheinclusionintheagendaofanyitems
otherthanthoseappearingontheprovisionalagenda.
4.UnlesstheAdministrative Commissionexpressly
decidestofixadifferentperiod,thenotesrequested
fromthedelegationsshouldbesenttothesecretariat
withinaperiodofnotlongerthantwomonths.If,atthe
expiryofthisperiod,theSecretariathasnotreceivedall
thenotes,thequestionconcernedmustbediscussedat
thefirstmeetingoftheAdministrative Commission
followingtheexpiryofthesaidperiod.Article5
1.TheAdministrative Commissionshallmeetatleast
onceeverythreemonths.
2.Everyyearoneofitsmeetingsshallbedevotedto
theexaminationofthestatementofclaimsprovidedfor
inArticle101(1)ofRegulation(EEC)No574/72inthe
presenceofthechairmaninofficeoftheAuditBoard
whoshall,atthesametime,reporttotheAdministrative
CommissioninaccordancewithArticle102(1)(b)of
Regulation(EEC)No574/72.
3.TheAdministrative Commissionshallconvenefor
anextraordinarymeetingifatleastfourmembersorthe
representative oftheCommissionoftheEuropean
Communitiessorequest.Therequestshouldspecifythe
purposeofthemeeting.
4.Bywayofexception,theAdministrative
Commissionmayholdmeetingsawayfromitsseat,in
oneoftheMemberStatesoftheEuropeanCommunity
oronthepremisesofaninternationalorganization .Article7
SubjecttotheprovisionsofArticle8,adecisioncanonly
bevalidifitistakeninthepresenceofatleast12
membersortheiralternates .
Article8
1.Decisionsandrecommendations shallbetaken
eitherbyaunanimousvoteofthememberspresentorby

29.6.95 |EN OfficialJournaloftheEuropeanCommunities NoC163/5
3.Asregardsdecisionsandrecommendations not
publishedintheOfficialJournaloftheEuropean
Communities ,themembersoftheAdministrative
Commissionshallseetoitthatappropriateinstructions
aregivenatnationalleveltoensurethatthesedecisions
aredulyimplemented .
4.Anoriginalcopyofeachdecisionandrecommen­
dationoftheAdministrative Commission ,drawnupin
thelanguagesoftheCommunityandsignedbythe
chairman,shallbekeptinthearchivesofthesecretariat .
5.Eachdecisionandrecommendation shallapply
fromthedatespecifiedthereinor,ifnosuchdateis
mentioned,fromthe20thdayfollowingitspublicationin
theOfficialJournaloftheEuropeanCommunitiesor,as
thecasemaybe,fromthedateonwhichitisnotified.anaffirmativevoteofatleast12membersoftheAdmin­
istrativeCommission .
2.Aunanimousvoteofthemembersformingthe
Administrative Commissionshallberequiredfor:
(a)decisionsconcerningtheinterpretationofregulations
andmadetoimplementArticle81(a)ofRegulation
(EEC)No1408/71;
(b)decisionsconcerningtherevisionoftherules.
3.Aunanimousvoteofthememberspresentshallbe
requiredfor:
(a)decisionsrelatingtotheimplementation ofArticle81
(e)ofRegulation(EEC)No1408/71andofArticles
94,95and98ofRegulation(EEC)No574/72;
(b)decisionsonproposalsforarevisionoftheRegu­
lations.
4.Theabstentionofmemberspresentorrepresented
shallnotprecludetheadoptionofthedecisionsreferred
topursuanttoparagraph3iftheyreceive12affirmative
votes.Article11
1.Foreachmeetingminutesarerecordedwhichare,
inprinciple,tobeapprovedatthefollowingmeeting.
Memberswhohavenotreceivedtheminutesintheir
ownlanguagemayreservetheirfinalapprovaluntilthey
havereceivedtheminutesinthatlanguage.
2.Fordecisionsofparticularurgency,adeclaration
holdingtheirdefinitiveadoptionmaybedrawnupinthe
courseofthemeetinginwhichtheyaretaken.Article9
Article121.Votingshallbebyroll-callinalphabeticalorder,
beginningwiththecountryfollowingthatwhose
representative ischairmanoftheAdministrative
Commission .
2.Anymemberpresentwhenavoteistakenwho
abstainsfromvotingshallbeinvitedbythechairman
aftertheroll-calltostatehisreasonsforabstaining,
shouldthemembersodesire.
3.Whenthemajorityofmemberspresentabstain,the
proposalputtothevoteshallbeconsideredasnot
havingbeentakenintoconsideration .1.EveryyeartheAdministrative Commissionshall
discussitsprogrammeofworkand,afterhavingheard
theopinionoftherepresentative oftheCommissionof
theEuropeanCommunities ,drawupadraftestimateof
thecorresponding expenditureandforwardittothe
CommissionoftheEuropeanCommunities .
2.AnydecisionoftheAdministrative Commission
involvingexpensestobebornebytheCommissionofthe
EuropeanCommunities issubjecttotheapprovalofthe
representative ofthatinstitution.Article10
Article131.DecisionstakentoimplementArticle81(a)of
Regulation(EEC)No1408/71shallstatethereasonson
whichtheyarebasedandshallbepublishedinthe
OfficialJournaloftheEuropeanCommunities ,savewhere
amajorityofthemembersoftheAdministrative
Commission decideotherwise .
2.IftheAdministrative Commissionconsidersthata
decisionorarecommendation shouldbepublishedinthe
OfficialJournaloftheEuropeanCommunities ,the
Secretary-General shalltakethenecessarystepstothis
effect.1.TheAdministrative Commissionshallperiodically
drawupageneralreportonitsactivitiesandonthe
implementation oftheregulationsonsocialsecurityfor
migrantworkers.
2.ThechairmanoftheAdministrative Commission
shallsendthereporttothePresidentoftheCommission

NoC163/6lENl OfficialJournaloftheEuropeanCommunities 29.6.95
oftheEuropeanCommunitiesandtothecompetent
authoritiesoftheMemberStatesandtotheDirector­
GeneraloftheInternational LabourOffice.theRepublicofFinlandandtheKingdomofSweden
andtheadjustmentstotheTreatiesof1994and1995.
Article16
Article14
Wheretheprovisionsoftheserulesrequireinterpre­
tation,suchinterpretationshallbegivenbytheCourtof
JusticeinaccordancewithArticle177oftheTreaty
establishingtheEuropeanCommunity .Theserulesshallbecommunicated tothememberofthe
CommissionoftheEuropeanCommunitiesresponsible
foremployment ,industrialrelationsandsocialaffairs
andsupplementedwithanexchangeoflettersbetween
himandthechairmanoftheAdministrative Commission .
Therulesandtheexchangeoflettersshallenterinto
forcethreedaysaftertheirpublicationintheOfficial
JournaloftheEuropeanCommunitiesandshallreplace
theanalogousdocumentspublishedintheOfficial
JournaloftheEuropeanCommunitiesNoC168of
27June1988.Article15
TherulesgoverningthelanguagesoftheAdministrative
Commissionshallbethesameasthoselaiddownby
CouncilRegulationNo1of15April1958,asamended
byAnnexItotheActconcerningtheconditionsof
accessionandtheadjustmentstotheTreatiesof1972,by
AnnexItotheActconcerningtheconditionsof
accessionoftheHellenicRepublicandtheadjustments
totheTreatiesof1979,AnnexItotheActconcerning
theconditionsofaccessionoftheKingdomofSpainand
thePortugueseRepublicandtheadjustmentstothe
Treatiesof1985andbyAnnexItotheActconcerning
theconditionsofaccessionoftheRepublicofAustria,DoneatBrussels,6April1995.
TheChairmanofthe
Administrative Commission
MoniqueMOUSSEAU
EXCHANGE OFLETTERS
betweenthechairmanoftheAdministrative CommissionoftheEuropeanCommunitieson
socialsecurityformigrantworkersandthememberoftheCommissionoftheEuropean
Communitiesresponsibleforemployment,socialaffairsandeducation
COPY
Administrative Commission Brussels,6April1995
onsocialsecurity
formigrantworkers
MrPadraigFLYNN,
MemberoftheCommissionresponsible
foremployment,industrial
relationsandsocialaffairs
DearSir,
PleasefindenclosedtherevisedtextoftherulesoftheAdministrative Commissionsetupby
Article43ofCouncilRegulationNo3of25September1958onsocialsecurityformigrant
workersandmaintainedinforcebyArticle80ofCouncilRegulation(EEC)No1408/71of14
June1971ontheapplicationofsocialsecurityschemestoemployedpersons,toself-employed
personsandtomembersoftheirfamiliesmovingwithintheCommunity .

29.6.95 EN OfficialJournaloftheEuropeanCommunities NoC163/7
Theserules,drawnupbymutualagreementamongthemembersoftheAdministrative
CommissionpursuanttotheprovisionsofArticle80(3)oftheabovementioned Regulation
(EEC)No1408/71,laydownthebasicinternalorganizationoftheAdministrative
Commissionanditsproceedings .
TheruleswerefirstadoptedbytheAdministrative Commissionatitsmeetingof5June1959
andsubsequentlyamendedatitsmeetingsof20and21March1973,29and30October1981
and10December1987inordertotakeaccountoftheenlargementsoftheEuropeanUnion.
ThepresentamendmentshavebeenrenderednecessarybytheaccessionoftheRepublicof
Austria,theRepublicofFinlandandtheKingdomofSwedentotheEuropeanUnion.
Iwouldappreciateitifyoucouldinformmeofanyobservationsyoumaywishtomake.
Yoursfaithfully
TheChairmanofthe
Administrative Commission
MoniqueMOUSSEAU
COPY
Commissionofthe Brussels,6April1995
EuropeanCommunities
TotheChairmanofthe
Administrative Commission
onSocialSecurity
formigrantworkers
Madam,
Iaminreceiptofyourletterof6April1995inwhichyousentmetherevisedrulesofthe
Administrative CommissioninaccordancewiththeprovisionsofArticle80(3)ofCouncil
Regulation(EEC)1408/71ontheapplicationofsocialsecurityschemestoemployedpersons,
toself-employedpersonsandtomembersoftheirfamiliesmovingwithintheCommunity .
TheserulesdonotgiverisetoanyobservationsfromtheCommissionoftheEuropean
CommunitiesandwillbepublishedintheOfficialJournaloftheEuropeanCommunities .
Yoursfaithfully
PådraigFLYNN
MemberoftheCommission