OfficialJournaloftheEuropeanCommunities 5
17.2.69 OfficialJournaloftheEuropeanCommunities NoL40/1
RULESOFPROCEDURE
oftheConsultativeCommitteeoftheEuropeanCoalandSteelCommunity
Revisededitionofthetextadoptedatthe58thmeetingon14January1960,incorpo­
ratingtheamendmentsagreedatthemeetingson;14December1967and1July1968
(69/57/ECSC)
TITLEI
ORGANIZATION OFTHECONSULTATIVE
COMMITTEE
Article1man,twoVice-Chairmen andthreeothermembersof
theCommittee 2.
Saveasotherwisedecidedbyatwo-thirdsmajority
oftheCommittee,theChairmanshallbeelectedin
turnfromamongmembersrepresentingproducers,
workers,andconsumersanddealers3.
Eachofthesegroups,exceptthattowhichtheChair­
manbelongs,shalldesignateaVice-Chairman .
TheOfficersoftheCommitteeshallbedrawnfrom
eachgroupinequalnumber.ThebusinessoftheCommitteeshallbedividedinto
annualperiods,corresponding tothetermofoffice
oftheChairman,which,inaccordancewiththe
Treatyandexceptingforceofcircumstances ,shall
beoneyear.
Article2
Interimofficers
§2.Election Thefirstmeetingineachyearshallbeheldinitially
underthechairmanship oftheoldestmemberpre­
sent.Heshallbeassistedbythefouryoungestmem­
bersoftheCommitteepresent,whoshallactassecre­
taries.
TheInterimOfficersshallremaininofficeuntilthe
finalresultoftheelectionoftheOfficersoftheCom­
mitteehasbeenannounced;thatelectionshallbe
heldatthefirstmeetingineachyear.
Atthebeginningofthefirstmeetingfollowingthe
renewalofthemembersoftheCommittee,theInte­
rimChairmanshallacquainttheCommitteewiththe
listofmembersappointedbytheCounciloftheEu­
ropeanCommunitieswhichhehasreceivedfromthe
CommissionoftheEuropeanCommunities ;heshall
alsoinformmembersoftherulesforthedesignation
ofpersonsentitledtotakepartintheworkofthe
Committeeunderspecialrules1.TheChairmanshallbeelectedbysecretballot,byan
absolutemajorityatthefirstandsecondballots,bya
relativemajorityoftheyotescastatthethirdballot
and,intheeventofatie,theoldercandidateshall
bedeclaredelected.
TheotherOfficersshallbeelectedunderthesame
procedure.Theirelectionshallnot,however,neces­
sarilyrequireseparateballots.
Ballotpapersbearingmorenamesthanthereare
seatstobefilledateachballotshallbeinvalid;they
mustconformtotherulesconcerningtheselectionof
theOfficersoftheCommittee .
Votingbysecretballotshallbecontrolledfromano­
minalrollandvotingbyproxyshallnotbepermitted.
TheInterimChairmanmayconsulttheCommitteeon
whethertheOfficersoftheCommitteeshouldbe
electedinamannerderogatingfrom,thepreceding
provisions.Derogationshallrequireaunanimousde­
cisioninfavour.Article3
Officers
§1.Composition
TheOfficersoftheCommitteeshallbe,theChair­
1The'personsentitledtotakepartintheworkofthe
Committeeunderspecialrules'arehereinaftercalled
'observers'.2Exceptwhereotherwisestated,allreferencesto'the
Chairman'intheseRulesaretotheChairmanofthe
Committee .
3Thethreecategoriesofmembersarehereinaftercalled
'groups'.

16 OfficialJournaloftheEuropeanCommunities
Thearrangementsforapplyingtheaboveprovisions
shalloneachoccasionbedeterminedbytheInterim
Officers.Committeeandshallobservetheproportionalrepre­
sentationofthegroups.
§3.Appointmentofmembers
§3.Termofofficeandfunctions ' Membersofstandingoradhocsub-committees shall
beappointedbytheCommittee .Anymemberorob­
serveroftheCommitteemayputhisnameforward
forelection.Inordertoapplytheprovisionsofthe
secondsubparagraph ofparagraph2inparticular,
proposalsshallbesubmittedtotheCommitteebyits
Officers,assistedbysixmembersorobserversap­
pointedatthefirstmeetingineachyearforthatyear
bythethreegroupswithintheCommittee,two
beingappointedbyeachgroup.
Incasesofurgency,membersofadhocsub-commit­
teesmaybeappointedbytheChairman,afterconsul­
tationwiththeOfficerassistedasprovidedabove.
Ifinthecourseofayearaseatonastandingor
adhocsub-committee fallsvacantasaresultofthe
resignationordeathofamemberoftheCommittee,
theseatshall,bywayofderogationfromthepro­
visionsofthefirstsubparagraph ofthisparagraph,
begivenwithoutfurtherformalitytothesuccessor
ofthatmember.TheOfficersoftheCommitteeshallremaininoffice
untilthebeginningofthefirstmeetingofthefollow­
ingyear,buttheymaynotinthatcapacityexceed
theirtermsofofficeasmembersoftheCommittee .
TheOfficersoftheCommitteeshallhavefullpowers
topresideoverandtoorganizeanddirectthework
oftheCommittee,inaccordancewiththeseRulesand
withtheTreaty.
TheOfficersshallberesponsibleforexternalrela­
tionsinaccordancewithtermsofreferencegiven
thembytheCommittee .
TheOfficersoftheCommitteeshallbeconvenedby
theChairman,eitherathisinitiativeorattherequest
,oftwooftheOfficers.
Wherevotingisequallydividedonaquestionfor
decisionbytheOfficersoftheCommittee,theques­
tionshallbereferredtotheCommittee .
IntheabsenceoftheChairmanoneoftheVice­
Chairmenshalldeputizeforhim.Theorderofpre­
cedenceofVice-Chairmen forthispurposeshallbe
determinedbytheOfficersoftheCommittee .
IntheeventoftheresignationordeathonanOf­
ficer,theotherOfficersshallatthefirstmeeting
followingtheresignationordeathconsulttheCom­
mitteeonthemeasurestobetaken.§4.Termofofficeofmembers
Thetermofofficeofmembersofastandingsub­
committeemaynotextendbeyondtheyearinwhich
theywereappointed.
Thetermofofficeofmembersofanadhocsub-com­
mitteeshallendwhentheChairmanoftheCommit­
teedeclaresthattheCommitteehastakenafinalde­
cisiononthequestionswhichtheadhocsub-com­
mitteewassetuptostudy.
§5.Officersofsub-committeesArticle4
Sub-committees
§1;Creation
TheCommitteemaysetupstandingoradhocsub­
committees ;themembershipofsuchsub-committees
shallnormallynotexceed24.
Incasesofurgency,adhocsub-committees maybe
setupbytheChairmanafterconsultationwiththe
OfficersoftheCommittee .
Theprocedurefortheappointmentofmembersof
standingoradhocsub-committees islaiddownin
paragraph3ofthisArticle.Theworkofthesub-committee shallbepreparedand
directedbytheOfficersofthesub-committee .
TheOfficersofthesub-committee shallconsistof
notlessthanthreeandnotmorethansixmembers
ofthesub-committee .
TheChairmanandotherOfficersofthesub-commit­
teeshallbeappointedbythesub-committee .
IntheselectionoftheOfficersofthesub-committee ,
members'ofthesub-committee mustensurethepro­
portionalrepresentation ofthegroupswithinthe
Committee,savewherespecialarrangements have
beenmadebetweengroups.§2.Composition
§6.Participation byexpertsMembershipofstandingo,radhocsub-committees
shallbeopentothemembersandobserversofthe
Committee .
Savewherespecialarrangements aremadebefore­
handandsubsequentlyratifiedbytheCommittee,the
compositionofstandingoradhocsub-committees
shallberepresentative ofthemembershipoftheTheOfficersofthesub-committee may,ontheirown
initiativeoronaproposalfromthesub-committee ,
callonpersonswithspecialqualifications inthe
mattersunderstudy.Suchpersonsmaybeinvited
eithertotakepartintheworkofthesub-committee
ortoexpresstheirviewonparticularpoints,

17 OfficialJournaloftheEuropeanCommunities
TITLEII
COMMITTEE PROCEDURE
Article5
MeetingsingincasethreeormoremembersoftheCommis­
sionopposewrittenconsultationandcallforanex­
traordinarymeeting.
Theextraordinarymeetingshallbesoarrangedthat
thetimelimitforthesubmissionofanopinionsetby
theCommissionoftheEuropeanCommunitiesunder
thethirdparagraphofArticle19oftheTreatymay
stillbeobservedifwrittenconsultationisrejected.
Ifanextraordinarymeetingisrequestedbythreeor
moremembersoftheCommittee,theChairmanshall
informallmembersbytelegramthattheprovisory
meetingwillinfacttakeplace.
Article8
AgendaOpinionsandresolutionsoftheCommitteeshallbe
adoptedatmeetingsofthefullCommittee ,,exceptin
caseofconsultationinwriting,asprovidedforin
Article7.
Theordinaryandextraordinary meetingsofthe
CommitteeshallbemeetingsofthefullCommittee .
Thetimetableofordinarymeetingsshallbedeter­
minedbytheCommitteeatthefirstmeetingineach
year.
Article6
Conveningthecommittee
§1.MeetingsfollowingadecisionoftheCommission
oftheEuropeanCommunities
TheChairmanshallconvenetheCommitteeinorder
todiscussspecificquestions,iftheCommissionofthe
EuropeanCommunities sorequests.
TherequestbytheCommissionoftheEuropeanCom­
munitiesshallbereferredtotheOfficersoftheCom­
mittee.
Ifaunanimousgrouporonethirdofthemembersof
theCommitteerequestthattheCommitteeshouldbe
convenedtodiscussaspecificquestion,theChair­
manshallsubmitthisrequesttotheCommissionof
theEuropeanCommunitieswhichshalldecidewhat
actionistobetakenonit.
§2.MeetingsfollowingadecisionbytheCommittee
IfthemajorityofthemembersoftheCommitteeso
request,theChairmanshallconvenetheCommittee
todiscussspecificquestions.
Therequestbythemajorityshallbereferredtothe
OfficersoftheCommittee .§1.Preparationoftheagenda
TheagendashallbepreparedbytheOfficersofthe
Committeeatleastthreeweeksbeforethemeeting,
savewheretheurgencyprocedureprovidedforin
Article9isapplied.Itshallbesentforthwithtothe
membersandobserversoftheCommittee .
Theagendamay,however,beamendedsubsequently
attherequestoftheCommissionoftheEuropean
CommunitiesoronaproposalfromtheOfficersof
theCommittee .
Onlyquestionsinrespectofwhichrequestsforcon­
veningtheCommitteeasprovidedinArticle6have
beenmadeandthemotionsadoptedbytheCommit­
teeasprovidedinparagraph2maybeplacedonthe
agenda.
§2.Motions
Article7
ConsultationinwritingMotionsforplacingspecificitemsontheagendamay
betabledeitherduringameetingorbetweenmeet­
ings.
Inthefirstcase,themotionmustbetabledwiththe
OfficersoftheCommitteeandsignedbyatleast
threemembersorobserversoftheCommittee .The
OfficersshalllaythemotionbeforetheCommittee
withtheiropiniononwhethertheCommitteeiscom­
petenttoactandwhetheradiscussionofthematter
raisedinthemotionwouldbeuseful.Ifthemajority
ofmembersadoptthemotion,thematterraisedinit
shallbeplacedontheagendaofthenextmeeting,
unlessthree-quarters ofthememberspresentcallfor
itsimmediatediscussion .
Inthesecondcase,themotionmustbetabledwith
theOfficersoftheCommitteeandsignedbyatleast
sixmembersorobservers.TheOfficersshalllayit
beforetheCommitteeinwriting,attachingtoittheir
opiniononwhethertheCommitteeiscompetentto
actandwhetherdiscussionwouldbeuseful.Ifthe
majorityofthemembersadoptthemotion,thematter
raisedinitshallbeplacedontheagendaofthenext
meeting.ShouldconsultationoftheCommitteerequireanex­
traordinarymeetingbecausetimedoesnotallowthe
mattertobeheldoveruntilthenextordinarymeet­
ing,theOfficersoftheCommittee,iftheyconsider
thatthereisahighprobabilitythattheCommittee
willapproveaproposalbythe'Commissionofthe
EuropeanCommunities ,mayunanimouslypropose
thatconsultationbecarriedoutinwriting.
Theproposalshallbecommunicated tothemembers
oftheConsultative Committee .Thecommunication
shallalsoproposeadateforanextraordinarymeet­

18 OfficialJournaloftheEuropeanCommunities
Article9
TimelimitsforconveningtheCommittee;
urgencyprocedure
§1.Thedatesofmeetingsmustbesoarrangedthat
thetimelimitsforthesubmissionofopinionssetby
theCommissionoftheEuropeanCommunitiesunder
thethirdparagraphofArticle19oftheTreatymay
beobserved.
Ameetingmustinanyeventbeheldwithinfour
weeksafterpropernoticeconveningtheCommittee
hasbeengiven.Sub-committees shallnotholdjointmeetings.If,
however,theOfficersoftheCommitteeconsiderthat
aquestiondoesnotfallexclusivelywithinthecom­
petenceofonesub-committee andthatthereisno
reasontosetupanadhocsub-committee ,theymay
requesttheOfficersoftwoormoresub-committees
eithertoconveneajointmeetingoftheirsub-com­
mitteesortoholdajointmeetingamongthemselves
aftertheir-sub-committees havedeliberatedsepara­
tely,inordertodrawupasinglereporttolaybefore
thefullCommittee .
§2.TermsofreferenceoftheOfficersof
sub-committees
TheOfficersofasub-committee shallfixthedate
andpreparetheagendaofmeetingsofthatsub-com­
mitteeinconformitywiththedirectionstheyreceive
fromtheOfficersoftheCommittee .
Theagendaandthenecessarydocumentsshallbe
senttomembersofthesub-committee atleasteight
daysbeforeameeting.Theyshallalsobesentfor
informationtomembersandobserversoftheCom­
mitteewhoarenotonthesub-committee .
TheOfficersofthesub-committee shallappointone
ormoremembersofthesub-committee toactasRap­
porteurtothefullCommitteeand,whereappro­
priate,adraftinggrouptoassistthem.
Thedocumentsrequiredfortheworkofthesub­
committeeshallbeprovidedand,wherenecessary,
draftedbytheOfficersofthesub-committee .§2.UrgencyisdeclaredeitherbytheChairmanon
accountofthetimelimitsetbytheCommissionof
theEuropeanCommunitiesunderthethirdparagraph
ofArticle19oftheTreatyorbytheCommitteeon
aproposalbytheOfficersoftheCommittee .
InacaseofurgencytheChairmanisempoweredto
take,forthwithandwithoutpriorconsultationwith
theOfficers,anymeasurewhichheconsidersneces­
"sarytoenabletheCommitteetogiveitsopinion;
suchmeasuresshallnot,however,includesettingup
anadhocsub-committee andappointingitsmem­
bers.HeshallinformtheOfficersoftheCommittee
ofthemeasureswhichhetakes.
Article10
Preparatoryworkinsub-committees
§1.Functionsofsub-committees
Article11
Procedureformeetingsofsub-committees
§1.Chairman
TheChairmanofthesub-committee shalltakethe
chairatmeetingsofthesub-committee .
IftheChairmanispreventedfromattendingameet­
ing,theOfficersofthesub-committee shallchoose
oneoftheirnumbertoreplacehim.
§2.Quorumandvoting
Apartfromexceptionalcases,thereshallbenovoting
insub-committees .Onlymembersofasub-committee
andtheirreplacementswhoarealsomembersorob­
serversoftheCommitteeshallbeentitledtovotein
sub-committees .Novotingmaytakeplaceinasub­
committeeunlessthereisaquorumatthetimeof
thevote.
Aquorumexistswherethenumberofthosepresent
andentitledtovoteisoverhalfthetotalprescribed
membershipofthesub-committee .MeetingsshallbepreparedbytheChairmaninco­
operationwiththeotherOfficersoftheCommittee .
TheOfficersoftheCommitteemaycallforapreli­
minarystudybyasubcommittee ofanyquestion
whichistobediscussedbythefullCommittee.If
theydonotconsidersuchastudytobenecessary,
theOfficersoftheCommitteemayappointarappor­
teurtolaythequestionbeforethefullCommittee .
SaveasotherwisedecidedbytheCommittee,itshall
befortheOfficerstojudgewhetherthequestion
fallswithinthecompetenceofa.standingsub-com­
mitteewhichhasalreadybeensetuporwithinthat
ofanadhocsub-committee .Inthelattercaseasub­
committeeshallbesetupinaccordancewithArticle
4(1),(2),(3),(4)and(5).
TheOfficersoftheCommitteeshallnotifytheOf­
ficersofthesub-committee ofthepointstobecov­
eredbythesub-committee 'sreportandshall,where
appropriate,setatimelimitforitssubmission .
TheOfficersoftheCommitteeshallensurethat
timelimitsareobservedandshall,'asarule,acquaint
themselveswiththesubstanceofthesub-committee 's
reportbeforeitissubmittedtotheCommittee .§3.Representation
Anymemberofasub-committee whoisprevented
fromattendingameetingmay,afterinformingthe

OfficialJournaloftheEuropeanCommunities 19
Article12
ProcedureatmeetingsoftheCommitteeOfficersofthesub-committee ,arrangetoberepre­
sentedeitherbyanothermemberorobserverofthe
Committeetowhomhemaydelegatehisvotingright
orbysomeonewhoisnotamemberoftheCommit­
tee.
Thepowersoftherepresentative shallbestrictly
limitedtothemeetingforwhichheisappointed.The
representative shallhavethesamerightsofdebateas
theabsentmember.However,arepresentative who
isnotamemberoftheCommitteemaynotvote.In
theeventofavote,hemayaskamemberofthe
sub-committee toexercisethevotingrightoftheab­
sentmember.§1.Participation bypersonswhoarenotmembers
orobservers
Meetingsshallnotbepublic.Byadecisionofthe
Committee,adoptedbyamajorityofthemembers
present,questionsunderdiscussionmaybedeclared
confidential .
Onlythefollowingpersonsmayattendmeetings:
(a)membersoftheCommissionoftheEuropean
Communities andofficialsappointedbythe
Commission ;
(b)personspermitted,undertheconditionslaid
downinparagraph3,torepresentamember
unavoidablypreventedfromattending.
MembersoftheCommissionoftheEuropeanCom­
munitiesmayspeakiftheysowish.
OfficialsoftheCommissionoftheEuropeanCom­
munitiesmaybepermittedtospeakifamemberof
theCommissionoftheEuropeanCommunities so
requests.§4.Technicaladvisers'
§2.Quorum
AquprumoftheCommitteeshallexistifmorethan
halfofits'membersarepresent.
§3.Absence;representationAnymemberofasub-committee may,afterinforming
theOfficersofthesub-committee ,beassistedatmeet­
ingsbyatechnicaladviserwithspecialistknowledge
ofthesubjectunderdiscussion..
§5.Patricipationbypersonswhoarenotmembers
ofthesub-committee
AnymemberorobserveroftheCommitteemaytake
partinmeetingsofsub-committees ofwhichheis
notamember.
MembersoftheCommissionoftheEuropeanCom­
munitiesshallbeentitledtoattendmeetingsofa
sub-committee andtospeakiftheysowish.They
mayappointofficialstoassistorrepresentthem.
Meetingsofsub-committees shallnotbeopentothe
public.Byadecisionofthesub-committee ,adopted
byamajorityofthememberspresent,questionsun­
derdiscussionmaybedeclaredconfidential .
§6.Reportsofsub-committees
Reportsofsub-committees mustbecommunicated by
theOfficersofthesub-committee totheOfficersof
theCommittee,forconsideration bythefullCom­
mittee,withinthetimelimitssetbythelatter.
Areportinwritingmay,dependingonthesubject
matter,taketheformofadraftreport,opinionorre­
solutionoftheCommitteeorbepresentedasare­
portbythesub-committee .
Thereportshallbeaccompaniedwhereverpossible
bytheworkingdocumentsofthesub-committee .
Theseshallcomprisetheevidencewhichthesub­
committeehasheard,theresultsoftheinquiries
whichithasmade,theminutesofmeetingsofthe
sub-committee andanoteofanyinformationreceived
bytheCommissionoftheEuropeanCommunitiesun­
derArticle48oftheTreaty.
TheChairmanmay,inagreementwiththeotherOf­
ficersoftheCommittee,referamatterbacktoa
sub-committee ifitconsidersthatattendanceatone
orallofthemeetingsofthesub-committee wasnot
suchastoallowallviewstobeexpressed .AnymemberorobserveroftheCommitteewhois
preventedfromattendingameetingmaymake
knowntotheChairman,eitherbyletterorbytele­
gramconfirmedbyletter,hisviewsontheitemsof
theagenda.Thefulltextoftheseviewsshallbean­
nexedtotheminutesofthemeeting.
AnymemberorobserveroftheCommitteeunavoid­
ablypreventedfromattendingameetingmayre­
questtheChairman,eitherbyletterorbytelegram
confirmedbyletter,toallowapersondesignatedby
himtospeakonhisbehalfduringdiscussionbythe
Committeeofoneormoreitemsontheagenda.
TheChairmanmustrefersucharequesttothenext
meetingoftheOfficersoftheCommittee .TheOf­
ficersoftheCommitteeshallassesstherequest,tak­
ingaccountofthereasonforabsenceandthenumber
ofoccasionsonwhichthepersonconcernedhas
previouslyavailedhimselfoftheprovisionsofthe
secondsubparagraph ofthisparagraph.
TheChairmanshallinformtheCommitteeofare­
questacceptedbytheOfficers,statingthereason
givenbythememberconcerned .
TheCommitteeshallretaintherightoflastinstance
torejectarequestinrespectofwhichitconsiders
thatabsencehasbeeninsufficientlyjustified.

20 OfficialJournaloftheEuropeanCommunities
IftherequestisacceptedbytheCommittee ,the
Chairmanshallallowtherepresentative toattend
themeetingwhentheagendaitemsforwhichhehas
beenappointedarediscussed.
Therepresentative shallmakeknowntheviewsof
theabsentmember,maytakepartindiscussionin
ordertosupportthoseviews,ortoamendthemifhe
considersitappropriate,andshallhavefullpowers
torepresenttheviewpointofthememberwhoap­
pointedhim;heshallnot,however,vote.
Therepresentative shallberequestedtoleavethe
meetingwhendiscussionoftheitemsforwhichhe
wasappointedhasended.
§4.Chairmanship
MeetingsoftheCommitteeshallbechairedbythe
Chairmanor,whenheispreventedfromsodoing,
byoneoftheVice-Chairmen .
TheOfficersoftheCommitteeshall,beforeeach
meetingand,ifnecessary,inthecourseofameeting,
consulttogetherontheorganizationofdiscussions .
Foreachmeetingtheyshallappointoneoftheir
numbertoactasSecretaryandonetoactasScruti­
neer.
§5.Distributionofmeetingdocuments
SavewheretheurgencyprocedureprovidedinAr­
ticle9isapplied,thedocumentsforameeting,in
particularthedocumentsfurnishedbytheCommis­
sionoftheEuropeanCommunitiesandbythesub­
committees,mustbedistributedinthefourlanguages
oftheCommunitytomembersandobserversofthe
Committeeatleasteightdaysbeforethatmeeting.§8.Tablingofamendments ,andproposalsfor
opinionsandresolutions
AnymemberorobserveroftheCommitteemaytable
anamendmenttothereportofthesub-committee ,if
itisintheformofadraftreport,opinionorreso­
lutionoftheCommittee .
Any^memberorobserveroftheCommitteemayalso
tableaproposalforanopinionoraresolution.
Amendmentsandproposalsforopinionsandresolu­
tionsmustbesubmittedinwritingtotheOfficersof
theCommitteebeforethemeeting.
Theymaybeproposedinthecourseofameeting
onlyiftheyariseasaresultofanamendmenttothe
documentunderdiscussionoraresignedbyatleast
sixmembersorobserversoftheCommittee .Insuch
casesitisfortheOfficersoftheCommitteetodecide
whethertheamendmentsortheproposalsforopin­
ionsorresolutionsshouldbediscussedimmediately
orbedeferredtoalatermeeting.
§9.Referencebacktoasub-committee
TheCommitteemaydecidetoreferbacktoasub­
committeeanyquestionwhichitconsidersnotto
havebeensufficientlyclarified.
§10.Voting
OnlymembersoftheCommitteeshallhavetheright
tovote.
SaveasprovidedforinArticle3(2),votinginthe
Committeeshallbebyshowofhands,bysittingand
standingorbynominalroll.
Votingshallbebynominalrollifsodecidedbythe
Chairmanoriffivememberspresentsorequest.
TheChairmanmayalsoorderavotebynominalroll
onamatterwhichhasalreadybeenputtoavoteby
showofhandsorbystandingandsittingiftheresult
ofthatvoteisopentodoubtorifunanimityhasnot
beenachievedandheconsidersthatthenamesof
memberswhovotedwiththemajorityandofthose
whovotedwiththeminorityshouldbenotedinthe
minutes.§6.Proceduralmotions
TheChairmanshallforthwithgivethefloor-fornot
longerthanfiveminutes-toanymemberwhoasks
toraiseapointoforder,orasksforachangeinthe
orderoftheagenda,alimitationonspeakingtime,
theclosureofdiscussiononanitemoritsdeferment
toanothermeeting.
TheChairmanshallforthwithputthemotiontothe
vote,provideditisclearlyformulatedandissup­
portedbyatleastfivemembersoftheCommittee .
Ifitisacceptedbythemajority,theactionproposed
inthemotionshallbetakenforthwith.
§7.Discussionofsub-committee reports
TheRapporteurofthesub-committee responsiblefor
thepreliminarystudyofanitemontheagendashall
summarizetheproceedingsinthesub-committee and
acquainttheCommitteewithitsreport.
TheCommitteeshallthenholdageneraldiscussion
ofthatreport.Aquestionwhichhasbeenputtosomeotherform
ofballotmaybeputtoavotebynominalrollfora
finalresultifsuchavoteisrequestedimmediately
inthemannerindicatedinthethirdsubparagraph .
AnymemberoftheCommitteewhoisprevented
fromattendingameetingmaydelegatehisvoting
righttoanothermemberoftheCommittee .Nomem­
beroftheCommitteemayhavethevotingrightsof
morethantwoothermembersdelegatedtohim.De­
legatedvotingrightsshallnotbetakenintoaccount
inthecalculationofthequorumprovidedforinpa­
ragraph2ofthisArticle.

OfficialJournaloftheEuropeanCommunities 21
§11.Closingdiscussion
AttherequestoftheChairmantheCommitteeshall
decidewhetherthediscussionshouldbedeclared
closed.
Whendiscussionhasbeenclosed,leavetospeak
shallbegrantedonlyinordertogiveabriefex­
planationofthevote.
Article13
DocumentsresultingfromthemeetingAnyfurtherdistributionshallrequire'adecisionby
theCommittee .
§3.Approvaloftheofficialrecord
AtthebeginningofeachmeetingoftheCommittee
theChairmanshallproposetheapprovaloftheof­
ficialrecordoftheprecedingmeeting.
Theofficialrecordofthelastmeetingineachterm
ofofficeshallbesenttomembersandobservers
whosetermofofficehasexpiredfortheirwrittenap­
proval.
Arrangements forwrittenapprovalshallbedecided
bytheOfficersoftheCommitteewhoareinofficeat
thetimethisprocedureistobeapplied.§1.Opinionsandresolutions
Article14
SecretariatReports,opinions ,andresolutionsoftheCommittee
shallbeprintedanddistributedtomembersandob­
serversoftheCommittee.Theyshallbesenttothe
PresidentoftheCommissionoftheEuropeanCom­
munitiesandtothePresidentoftheCouncilofthe
EuropeanCommunities .Theymaybepublishedin
theOfficialJournaloftheEuropeanCommunities .
Thefinalformofsuchdocumentsshallbethere­
sponsibilityoftheOfficersoftheCommittee,the
rapporteurofthesub-committee ortheSecretaryfor
themeeting.
Opinionsandresolutionsshallconsistonlyofthe
textswhichhavebeenputtothevoteandadopted
unanimouslyorbyamajority,andtheresultsofthe
votestakenonthem.
Textswhichreceivedonlyaminorityofvotesshall
benotedintheminuteswithanindicationofthere­
sultofthevote.TheCommitteeshallhaveatitsdisposalaSecretariat
ofadequatesizetohandlethebusinessoftheCom­
mitteeanditssub-committees .
TheSecretariatshallberesponsibletothe-Officers
ofthe(Committee,asrepresentedbytheChairman
whoshallensurethatthedecisionsoftheOfficers
areimplemented .
TheOfficersoftheCommitteeshalltakeallap­
propriatemeasuresconcerningtheorganizationand
runningoftheSecretariat.
§2.OfficialrecordsTITLEIII
OTHERPROVISIONS
Article15
ProlongedabsenceAnofficialrecordshallbepreparedforeachmeet­
ingoftheCommittee;itshallbesignedby'the
ChairmanandbytheSecretaryforthemeeting.
Thefollowingshallbeannexedtotheofficialrecord:
1.thedocumentswhicharenecessaryforanunder­
standingoftheproceedings ;IfamemberorobserveroftheCommitteewhohas
beengivenduenoticetoattendmeetingsoftheCom­
mitteefailstodosoforaperiodofsixmonths
withoutrequestingleaveofabsence,theChairman
maybringthismattertothenoticeofthePresident
oftheCommissionoftheEuropeanCommunities
andthePresidentoftheCounciloftheEuropean
Communities sothatareplacementmay,ifnecessary,
befoundforthememberorobserver.2.asummaryrecordofthediscussion;
Article16
Amendment oftheRulesofProcedure3.opinionsorresolutionswhichhavebeenvotedon
duringthemeeting,withthenumberofvotesfor
andagainst.
Aftereachmeeting,copiesoftheofficialrecordand
annexesshallbesenttothePresidentoftheCom­
missionoftheEuropeanCommunities andtothe
PresidentoftheCounciloftheEuropeanCommu­
nities,inaccordancewiththefifthparagraphofAr­
ticle19oftheTreaty.
Theofficialrecordandannexesshallalsobedistri­
butedtomembersandobserversoftheCommittee .TheseRulesofProceduremaybeamendedbythe
Committee,onaproposalbyitsOfficersorbyone­
thirdormoreofthemembersoftheCommittee .
AnyamendmenttotheseRulesofProceduremust
beadoptedbyanabsolutemajorityatafullmeeting.