‘ANNEX II

PART I

Information to be contained in the annual report provided for in Article 9(1) of Regulation (EEC) No 4045/89

1. Administration of Regulation (EEC) No 4045/89

Information shall be provided concerning the administration of Regulation (EEC) No 4045/89, including changes to the organisations responsible for controls and to the special department responsible for monitoring the application of that Regulation, as referred to in Article 11 thereof, and to the competences of those organisations.

2. Legislative changes

Information shall be provided regarding any national legislative changes relevant to the application of Regulation (EEC) No 4045/89 that have intervened since the previous annual report.

3. Amendments to the scrutiny programme

A description shall be provided of any amendments or modifications that were made to the scrutiny programme submitted to the Commission under Article 10(2) of Regulation (EEC) No 4045/89 since the date of submission of that programme.

4. Execution of the scrutiny programme covered by the present report

Information shall be provided on the execution of the programme of scrutinies for the period ending on 30 June preceding the closing date for submission of the report, as referred to in Article 9(1) of Regulation (EEC) No 4045/89, including the following points, both in total and broken down by control body (where more than one carries out controls pursuant to that Regulation):

(a) the number of undertakings scrutinised during the scrutiny period, in accordance with the specimen form shown in sheet A of this Annex;

(b) the number of undertakings still in the course of being scrutinised, in accordance with specimen form shown in sheet A of this Annex;

(c) the number of undertakings that were not subject to scrutiny during the period in question as a result of the non-execution of some scrutinies, in accordance with the specimen form shown in sheet A of this Annex;

(d) the reasons why the scrutinies referred to in point (c) were not carried out;

(e) the breakdown, by amounts received by or paid to, and by measure, of the scrutinies referred to in points (a), (b) and (c), in accordance with the specimen form shown in sheet B of this Annex;

(f) the results of the scrutinies referred to in point (a), in accordance with the specimen form shown in sheet C of this Annex, including: (i) the number of scrutinies for which irregularities were discovered, and the number of undertakings involved; (ii) the nature of these irregularities; (iii) the measure concerned where an irregularity was discovered; (iv) the estimated financial consequence of each irregularity;

(g) an indication of the average duration of scrutinies in person/days, indicating, where practicable, the time spent on planning, preparation, execution of controls, and reporting.

5. Execution of the scrutiny programmes preceding the one covered by the present programme

The report shall contain the results of the scrutinies carried out in respect of previous scrutiny periods, for which the results were not available at the time of the submission of the reports for those scrutiny periods, including for each previous scrutiny period:

(a) the status of scrutinies communicated pursuant to point 4(b) and (c) in previous annual scrutiny reports, in accordance with the specimen form shown in sheet D of this Annex;

(b) the number of scrutinies through which irregularities were discovered, and the number of undertakings involved, in accordance with the specimen form shown in sheet C of this Annex;

(c) the nature of these irregularities, in accordance with the specimen form shown in sheet C of this Annex;

(d) the measure concerned where an irregularity was discovered, in accordance with the specimen form shown in sheet C of this Annex;

(e) the estimated financial consequence of each irregularity, in accordance with the specimen form shown in sheet C of this Annex.

The results of the scrutinies pursuant to the third subparagraph of Article 7(1) of Regulation (EEC) No 4045/89 shall be presented as such.

6. Mutual assistance

Mutual assistance requests made and received pursuant to Article 7 of Regulation (EEC) No 4045/89 shall be communicated, including the results of scrutinies carried out as a matter of priority pursuant to Article 7(2) and (4) of that Regulation, and a summary of the lists both sent and received pursuant to Article 7(2) and (3) of that Regulation.

7. Resources

Details on the resources available for the carrying out of the scrutinies under Regulation (EEC) No 4045/89 shall be transmitted, including:

(a) the number of staff, expressed in person/years, allocated to scrutinies pursuant to Regulation (EEC) No 4045/89, by control body and, where appropriate, region;

(b) training received by staff working on scrutinies pursuant to Regulation (EEC) No 4045/89, with an indication of the proportion of the staff referred to in point (a) who have received such training, and the nature of the training itself; and

(c) computer equipment and tools at the disposal of staff working on scrutinies pursuant to Regulation (EEC) No 4045/89.

8. Difficulties in applying Regulation (EEC) No 4045/89

Information shall be provided on any difficulties encountered in the application of the Regulation, and the measures taken to overcome them or proposals to this end.

9. Suggestions for improvement

Where appropriate, suggestions shall be made for the improvement, either of the application of Regulation (EEC) No 4045/89 or, of that Regulation itself.

PART II

SHEET A

SCRUTINY REPORT FOR THE PERIOD …

(Article 9 of Regulation (EEC) No 4045/89)

SHEET B

SCRUTINY REPORT FOR THE PERIOD …

(Article 9 of Regulation (EEC) No 4045/89)

Report of control in relation to EAGGF Guarantee Fund budget headings in respect of the EAGGF financial year …

Scrutiny programme …

B(1) EAGGF Budget Article or Item No B(2) Total value of expenditure relating to undertakings selected for scrutiny… (EUR) B(3) Controlled undertakings B(4) Undertakings in the course of control B(5) Undertakings not controlled (i) expenditure actually controlled (EUR) (ii) total expenditure relating to those undertakings (EUR) (i) total expenditure relating to those undertakings (EUR) (i) total expenditure relating to those undertakings (EUR) Totals:

SHEET C

SCRUTINY REPORT FOR THE PERIOD …

(Article 9 of Regulation (EEC) No 4045/89)

Potential irregularities discovered in relation to EAGGF Guarantee Fund budget headings in respect of the EAGGF financial year …

Scrutiny programme …

C(1) EAGGF Budget Article or Item No C(2) Number of potential irregularities discovered C(3) Number of payments concerned C(4) Number of undertakings concerned C(5) Estimated value of potential irregularities C(6) Description and nature of each potential irregularity discovered, the reference number(s) of the undertaking(s) concerned and the OLAF reference number(s) where communication in accordance with Article 3 of Regulation (EEC) No 595/91 has been sent Totals:

SHEET D

SCRUTINY REPORT FOR THE PERIOD …

(Article 9 of Regulation (EEC) No 4045/89)