EN Official Journal of the European Communities L 40/1

COUNCIL DECISION

of 16 December 1991

adopting the general regulations, general conditions and procedural rules on conciliation and arbitration for works, supply and service contracts financed by the European Development Fund (EDF) concerning their application in the association of the overseas countries and territories with the European Economic Community

(92/97/EEC)

THE COUNCIL OF THE EUROPEAN COMMUNITIES,

Having regard to the Treaty establishing the European Economic Community, and in particular Article 136 thereof,

Having regard to the Council Decision 91/482/EEC of 25 July 1991 on the association of the overseas countries and territories (OCT) with the European Economic Community (1), and in particular Articles 211, 212 and 213 thereof,

Having regard to the proposal from the Commission,

Whereas it is necessary to adopt the general regulations and general conditions governing works, supply and service contracts financed from the resources of the European Development Fund (EDF), administered by the Commission, hereinafter referred to as ‘the resources of the Fund’;

Whereas it is necessary to adopt procedural rules on conciliation and arbitration of contracts financed from the resources of the Fund;

Whereas the Council, by adopting this Decision, has paid particular regard to similar documents adopted for the use of ‘funds’ from the EDF in the African, Caribbean and Pacific States,

HAS DECIDED AS FOLLOWS:

Article 1

The general regulations for works, supply and service contracts financed by the Fund resources in the overseas countries and territories (OCT), appearing in Annex I, shall apply to the preparation and award of contracts financed by the EDF.

The performance of contracts financed from the resources of the Fund shall, except as otherwise provided in Article 212 (b) of Decision 91/482/EEC, be governed by:

— the general conditions for works contracts financed by the EDF in the OCT appearing in Annex II,

— the general conditions for supply contracts financed by the EDF in the OCT, appearing in Annex III,

— the general conditions for services contracts financed by the EDF in the OCT, appearing in Annex IV.

Disputes relating to a contract financed from the resources of the Fund which, pursuant to the general conditions and the special conditions applicable to the contract, are to be settled by conciliation or arbitration, shall be settled in accordance with the procedural rules on conciliation and arbitration of contracts financed by the EDF in the OCT, appearing in Annex V.

Article 2

This Decision shall apply to all contracts financed by the EDF in the OCT, and concluded as from 1 June 1991.

Article 3

This Decision shall be published in the Official Journal of the European Communities.

Done at Brussels, 16 December 1991. For the Council The President H. VAN DEN BROEK

(1) OJ No L 263, 19. 9. 1991, p. 1.

ANNEX I GENERAL REGULATIONS FOR WORKS, SUPPLY AND SERVICE CONTRACTS FINANCED BY THE EUROPEAN DEVELOPMENT FUND IN THE OCT CONTENTS INTRODUCTION Article 1 — Conditions Article 2 — National law DEFINITIONS AND PRINCIPLES Article 3 — Definitions Article 4 — Eligibility Article 5 — Equality of participation Article 6 — Derogation Article 7 — Competition Article 8 — Design competition Article 9 — Preference Article 10 — Types of contract Article 11 — Technical specifications and standards Article 12 — Notices and written communications INVITATION TO TENDER Article 13 — Notice of invitation to tender Article 14 — Pre-selection of tenderers Article 15 — Direct agreement contracts TENDER DOSSIER Article 16 — Contents of tender dossier Article 17 — Clarification of tender information Article 18 — Amendments to tender dossier INSTRUCTIONS TO TENDERERS Article 19 — Language Article 20 — Contents of the tender Article 21 — Lots Article 22 — Cooperation with third parties Article 23 — Independence of tenderers Article 24 — Pricing of tenders Article 25 — Period of validity Article 26 — Tender guarantee Article 27 — Variant solutions Article 28 — Pre-tender visit Article 29 — Signing of tenders SUBMISSION OF TENDERS Article 30 — Time limit Article 31 — Sealing and marking of envelopes Article 32 — Withdrawals and amendments EXAMINATION OF TENDERS Article 33 — Opening of tenders Article 34 — Evaluation of tenders Article 35 — Annulment of the tender procedure AWARD OF CONTRACT Article 36 — Selection Article 37 — Notification of award Article 38 — Preparation of contract document Article 39 — Signing of the contract Article 40 — Performance guarantee GENERAL AND FINAL PROVISIONS Article 41 — General and final provisions INTRODUCTION Article 1 Conditions 1.1. The award of works, supply and service contracts financed from the resources of the European Development Fund (EDF) shall be governed by these general regulations. 1.2. The performance of works, supply and service contracts financed from the resources of the European Development Fund (EDF) shall be governed by: (a) the general conditions applicable to each category of contract financed by the EDF; or (b) in the case of cofinanced projects and programmes, or where derogation to third parties has been granted, or in accelerated procedures or in other appropriate cases, such other general conditions as may be agreed by the country or territory concerned and the European Economic Community (EEC); i. e.: (i) the general conditions prescribed by the national legislation of the country or territory concerned or its established practices regarding international contracts; or (ii) any other international general conditions for contracts; and (c) the special conditions. 1.3. These general regulations comprise the principles and conditions for participation in contracts, instructions to tenderers, and the principles and conditions for the award of contracts. 1.4. The general conditions governing a particular category of contract comprise contractual clauses of an administrative, financial, legal and technical nature relating to the performance of contracts. 1.5. The special conditions applicable to each contract comprise: (a) amendments to the general conditions; (b) special contractual clauses; (c) technical specifications; and (d) any other matter related to the contract. Article 2 National law In all matters which are not covered by these general regulations, the national law of the State of the contracting authority shall apply. DEFINITIONS AND PRINCIPLES Article 3 Definitions 3.1. The definitions which shall apply to these general regulations are the following: EEC: the European Economic Community, EDF: the European Development Fund, Council Decision: the Council Decision 91/482/EEC of 25 July 1991 on the association of the overseas countries and territories with the EEC, OCT: the countries and territories associated with the EEC by the Council Decision, ACP States: the African, Caribbean and Pacific States which are signatories to the Convention, Commission: the Commission of the European Communities, delegate: the representative of the Commission in the OCT, Member States: the Member States of the European Economic Community, Convention: the relevant Convention between the ACP States and the EEC, contracting authority: the State or the legal person governed by public or private law which concludes the contract or on behalf of which the contract is concluded, the State of the contracting authority: the OCT on whose territory the works, supply or service contract is to be executed, tenderer: any natural or legal person or group of such persons submitting a tender, with a view to concluding a contract, successful tenderer: the tenderer selected after an invitation to tender procedure or, in the case of direct agreement contracts, the tenderer who signs the contract, supervisor: the government department, legal person governed by public law, or the natural or legal person designated by the contracting authority in accordance with the law of the State of the contracting authority, who is responsible for directing and/or monitoring the performance of the contract, and to whom the contracting authority may delegate rights and/or powers under the contract, supervisor's representative: any natural or legal person, designated by the supervisor as such under the contract and empowered to represent the supervisor in the performance of his functions, and in exercising such rights and/or powers as have been delegated to him. Accordingly, where functions, rights and/or powers of the supervisor are delegated to the supervisor's representative, references to the supervisor include the supervisor's representative, works: the temporary and permanent works to be carried out under the contract, supplies: all items which the supplier is required to provide to the contracting authority, including, where necessary, services such as installation, testing, commissioning, provision of expertise, supervision, maintenance, repair, training and other such obligations connected with the items to be provided under the contract, services: tasks to be performed by the consultant under a service contract such as studies, designs, provision of technical assistance and training, plant: machinery, apparatus, components and all items to be provided or incorporated under the contract, equipment: appliances and other machinery, and where applicable under the law and/or practice of the State of the contracting authority, the temporary structures on the work site, required for carrying out the contract but excluding plant or other items required to form part of permanent works, bill of quantities: the document containing an itemized breakdown of the tasks to be carried out in a unit price contract, indicating a quantity for each item and the corresponding unit price, price schedule: the completed schedule of prices, including the breakdown of the overall price, submitted by the tenderer with his tender, modified as necessary, and forming a part of the unit price contract, breakdown of the overall price: the itemized list of rates and prices showing the build-up of the price in a lump sum contract, but which does not form part of the contract, tender price: the sum stated by the tenderer in his tender for carrying out the contract, contract price: the sum stated in the contract representing the initial estimate payable for carrying out the works, supplies or services, or such other sum as ascertained at the end of the contract as due under the contract, drawings: drawings provided by the contracting authority and/or by the tenderer in connection with the tender, day: calendar day, time limits: those periods in the contract which shall begin to run from the day following the act or event which serves as the starting point for those periods. Should the last day of the period fall upon a non-working day, the period shall expire at the end of the first working day following the last day of the period, writing: any handwritten, typewritten or printed communication, including telex, cable and facsimile transmission, communications: certificates, notices, orders and instructions issued under the contract, national currency: the currency of the State of the contracting authority, ecu: European currency unit, foreign currency: any permissible currency within the meaning of these general regulations which is not the national currency, and which has been indicated in the tender, terms of reference: the statement issued by the contracting authority giving the definition of his requirements and/or objectives of the services, including, where applicable, the methods and means to be used and/or results to be achieved, companies or firms: companies or firms constituted under civil or commercial law, including public or other companies, cooperative societies and any other legal persons or associations governed by public or private law, save for those which are non-profit making, formed in accordance with the law of a Member State or an OCT and whose registered office, central administration or principal place of business is in a Member State or that OCT; however a company or firm having only its registered office in a Member State or an OCT must be engaged in an activity which has an actual and continuous link with the economy of that Member State or OCT concerned. 3.2. The headings and titles in these general regulations shall not be taken as part thereof or be taken into consideration in the interpretation of these regulations. 3.3. Where the context so permits words importing the singular shall be deemed to include the plural and vice versa and words importing the masculine shall be deemed to include the feminine and vice versa. 3.4. Words importing persons or parties shall include firms and companies and any organization having legal capacity. Article 4 Eligibility 4.1. Save where a derogation is granted in accordance with the Council Decision and/or Article 6: (a) participation in the invitations to tender and in award of contracts financed by the EDF shall be open on equal terms to: (i) natural persons, companies or firms or public or semi-public agencies of the OCT, ACP States and the EEC; (ii) cooperative societies and other legal persons governed by public or private law, save for those which are non-profit-making, of the EEC, the OCT and/or of the ACP States; (iii) joint ventures or groupings of OCT, ACP and /or EEC companies or firms; (b) supplies must originate in the EEC, the OCT and/or the ACP States. 4.2. Natural persons, companies or firms shall not be eligible for the award of contracts where: (a) they are bankrupt; (b) payments to them have been suspended in accordance with the judgment of a court other than a judgment declaring bankruptcy and resulting, in accordance with their national laws, in the total or partial loss of the right to administer and dispose of their property; (c) legal proceedings have been instituted against them involving an order suspending payments and which may result, in accordance with their national laws, in a declaration of bankruptcy or in any other situation entailing the total or partial loss of the right to administer and dispose of their property; (d) they have been convicted, by a final judgment, of any crime or offence concerning their professional conduct; (e) they are guilty of serious misrepresentation with regard to information required for participation in an invitation to tender; (f) they are in breach of contract on another contract with the contracting authority. 4.3. To be eligible for participation in invitations to tender and the award of contracts, tenderers shall provide evidence satisfactory to the contracting authority of their eligibility under Article 4, proof of compliance with the necessary legal, technical and financial requirements and of their capability and adequacy of resources to carry out the contract effectively. To this end all tenders submitted shall include the following information: (a) a document, dated less than 90 days previously, drawn up in accordance with the tenderer's national law or practice certifying that: — he meets the conditions laid down in Article 4.1, — none of the situations referred to in Article 4.2 applies to him; (b) copies of original documents defining the constitution and/or legal status, and establishing the place of registration and/or statutory seat and, if it is different, the place of central administration of the company, firm or partnership or, if a joint venture, of each party thereto constituting the tenderer; (c) details of the experience and past performance of the tenderer (or of each party to a joint venture) on contracts of a similar nature within the past five years, and details of other contracts in hand including details of the actual and effective participation in each such contract; (d) where applicable, the major items of equipment proposed for use in carrying out the contract; (e) the qualifications and experience of key personnel proposed for administration and execution of the contract, both at and away from the place of execution of the contract; (f) proposals relating to the nature, conditions and modalities of subcontracting wherever the subcontracting of any elements of the contract amounting to more than 10% of the tender price is envisaged; (g) reports on the accounting and financial standing of the tenderer (or of each party to a joint venture) such as profit and loss statements, balance sheets and auditor's reports for the past five years, an estimated financial projection for the next two years, and an authority from the tenderer (or authorized representative of a joint venture) to seek references from the tenderer's bankers; and (h) information regarding any current legal or arbitration proceedings or dispute in which the tenderer is involved. The information referred to shall be confined to matters of direct interest to the award or performance of the contract. Article 5 Equality of participation 5.1. The OCT and the Commission shall take the necessary measures to ensure the widest possible participation on equal terms in invitations to tender for works, supply and service contracts, including, as appropriate, measures to: (a) ensure publication of invitations to tender in the Official Journal of the European Communities, the official journal of the OCT concerned and any other appropriate information media, in particular in the OCT and ACP States in the region; (b) eliminate discriminatory practices or technical specifications which might stand in the way of widespread participation on equal terms; (c) encourage cooperation between companies and firms of the Member States; the OCT and the ACP States, for example, by means of prequalification of joint ventures and consortia between companies and firms of the Member States, the OCT and the ACP States; (d) ensure that all the selection criteria are specified in the tender dossier; and (e) ensure that the tender selected conforms to the requirements of the tender dossier and meets the selection criteria stated therein. Article 6 Derogation 6.1. In order to ensure the optium cost-effectiveness of the system, natural or legal persons from non-ACP developing countries may be authorized to participate in contracts financed by the EEC at the request of the OCT concerned. 6.2. The OCT concerned shall, on each occasion, provide the delegate with the information needed for the EEC to decide on such derogations, particular attention being given to: (a) the geographical location of the OCT concerned; (b) the competitiveness of contractors, suppliers and consultants from the EEC, the OCT and the ACP States; (c) the need to avoid excessive increases in the cost of performance of contracts; (d) transport diffculties or delays due to delivery times or other similar problems; (e) technology that is the most appropriate and best suited to local conditions. 6.3. Participation by third countries, which are not parties to the Convention, in contracts financed by the EEC may also be authorized: (a) where the EEC participates in the financing of regional or inter-regional schemes involving such countries; (b) in the case of co-financed projects and programmes; (c) in case of emergency assistance. 6.4. In exceptional cases and in agreement with the Commission, consultancy firms or experts which are nationals of third countries referred to in Article 6.3 may participate in service contracts. Article 7 Competition 7.1. Save as otherwise provided in Article 7, works and supply contracts financed from the EDF shall be concluded following an open invitation to tender and service contracts shall be concluded following a restricted invitation to tender. 7.2. The OCT may, in accordance with the provisions in Article 7.3, 7.4 and 7.7, and in agreement with the Commission: (a) place contracts after restricted invitations to tender following, where applicable, a call for prequalification; (b) conclude contracts by direct agreement; (c) perform contracts through public or semi-public departments of the OCT. 7.3. Restricted invitation to tender may be used: (a) where the urgency of the situation is established or where the nature, or certain particular characteristics of the contracts so warrant; (b) for projects or programmes of a highly specialized nature; (c) for large-scale contracts after prequalification. 7.4. Direct agreement contacts may be awarded in the following cases: (a) small-scale operations, or in urgent situations or short-term technical cooperation schemes; (b) emergency assistance; (c) operations assigned to individual experts; (d) operations which are complementary to or necessary for the completion of others already in hand; (e) where the execution of the contract is exclusively reserved for holders of patents or licences to use, process or import the articles concerned; (f) following an unsuccessful invitation to tender. 7.5. The following procedure shall apply to restricted invitations to tender and direct agreement contracts: (a) in the case of works and supply contracts, a short-list of prospective tenderers shall be drawn up by the contracting authority in agreement with the delegate following, where applicable, a call for prequalification of tenders; (b) in the case of service contracts, the short-list of prospective tenderers shall be drawn up by the contracting authority, in agreement with the Commission, on the basis of the proposals of the contracting authority and the proposals submitted by the Commission; (c) in direct agreement contracts, the contracting authority shall enter freely into such discussions as it may consider appropriate with the prospective tenderers whom it has short-listed in accordance with Article 7.5 (a) and (b) and award the contract to the tenderer whom it has selected. 7.6. For service contracts, due account shall be taken of the availability of suitable candidates residing in the OCT concerned. 7.7. Contracts shall be performed by direct labour through public or semi-public agencies or departments of the OCT concerned, where the State has the qualified management staff available in its national departments, in cases of emergency assistance, service contracts and all other operations the estimated cost of which is less than ECU 5 million. 7.8. The Community shall contribute to the costs of the department involved by providing the equipment and/or materials that it lacks and/or resources to allow it to acquire additional staff required in the form of experts from within the OCT concerned or other OCT or ACP States. The participation of the Community shall cover only costs incurred by supplementary measures and temporary expenditure relating to execution strictly confined to the requirements of the project in question. 7.9. Contracts under emergency assistance shall be undertaken in such a way as to reflect the urgency of the situation. To this end, for all operations relating to emergency assistance, the contracting authority may, in agreement with the delegate, authorize: (a) the conclusion of contracts by direct agreement; (b) the performance of contracts by direct labour; (c) implementation through specialized agencies; (d) direct implementation by the Commission. 7.10. With the aim of ensuring the rapid and effective implementation of projects and programmes, an accelerated tendering procedure shall be used except as otherwise indicated by the OCT concerned, or by the Commission by way of a proposal for the agreement of the OCT concerned. The accelerated procedure for issuing invitations to tender shall involve shorter time limits for tendering and the call for tender is confined to the OCT concerned and the neighbouring OCT or ACP States, in accordance with the rules in force in the OCT concerned. The accelerated procedure shall apply in the following cases: (a) works contracts: the estimated cost of which is less than ECU 5 million; (b) emergency assistance: irrespective of the value of the contract. 7.11. By way of derogation, the OCT authorizing officer, in agreement with the delegate, may procure supplies and/or services of a limited amount where they are available in the OCT concerned or neighbouring OCT or ACP States. 7.12. In order to speed up the procedure, the OCT may request the Commission to negotiate, draw up and conclude service contracts on their behalf directly or through its relevant agency. Article 8 Design competition 8.1. Where the contracting authority, for technical, aesthetic or financial reasons, considers it appropriate, an invitation to tender may be issued for participation in a design competition. The design competition shall take place on the basis of a schedule and criteria drawn up by the contracting authority. Further, the following shall apply: (a) the schedule may make provision for prizes to be awarded for the best proposals. Such prizes shall be specified by the schedule and awarded to the originators of the said proposals in accordance with the order established by the contracting authority. The contracting authority may withhold prizes if the proposals are not judged satisfactory; (b) unless otherwise stated in the invitation to tender, copyright in the proposals submitted shall belong to the competitors. However, the contracting authority may, with the agreement of the competitors, use the proposals for further development. 8.2. The contracting authority may invite tenders for further investigation, study and design as may be necessary for further development of the project. 8.3. Subject to Article 8.1 (b) and 8.2 the contracting authority may invite tenders for detailed development of a competitor's design and the preparation of documents to the stage where tenders for supply or construction may be invited. 8.4. The contracting authority may invite tenders for design and build proposals on a turnkey basis. Such tenders shall be of the lump sum type. Tenders shall be assessed according to their aesthetic, practical, technical and economic merits. No prizes shall be offered. Article 9 Preference 9.1. Measures shall be taken to encourage the widest participation of the natural and legal persons of the OCT in the performance of contracts financed by the EDF in order to permit the optimization of the physical and human resources of those countries and territories. To this end: (a) for works contracts of value less than ECU 5 million, tenderers of the OCT, provided that at least one quarter of the capital stock and management staff originates from one or more OCT, shall be accorded 10% price preference where tenders of an equivalent economic and technical quality are compared; (b) for supply contracts, irrespective of the value of these supplies, tenderers of the OCT who offer supplies of at least 50% in contract value of OCT origin shall be accorded a 15% price preference where tenders of equivalent economic and technical quality are compared; (c) in respect of service contracts, given the required competence, preference shall be given to experts, institutions or consultancy companies or firms from the OCT, where tenders of equivalent economic and technical quality are compared; (d) where subcontracting is envisaged, preference shall be given by the successful tenderer to natural persons, companies and firms of the OCT capable of performing the contract required on similar terms. 9.2. The threshold and the percentages referred to in Article 9.1 may be altered on the basis of the relevant Council Decision. Article 10 Types of contract 10.1. Contracts may be one of the following: (a) lump sum contracts, where an all-in price shall cover the whole of the works, supplies and services which are the subject of the contract; (b) unit-price contracts, where the works, supplies and services shall be broken down on the basis of the bill of quantities and the proposed unit prices shall be indicated; (c) cost-plus contracts, where the works, supplies and services shall be priced on the basis of actual costs with an addition for overheads and profit; (d) composite contracts, where the prices shall be fixed on the basis of at least two of the methods laid down in Article 10.1; (e) provisional price contracts, where in the exceptional cases provided in Article 10.2, contracts are awarded without prices being predetermined after consultation and agreement between contracting authority and the tenderer, and paid for in the manner agreed. 10.2. The award of a provisional price contract may only be made: (a) where the contract is of a complex nature or involves new techniques presenting considerable technical hazards which necessitate commencement before all conditions of execution can be determined; (b) in the event of exceptional and unforeseeable circumstances, such as where the contract is urgent or the nature and means of execution are difficult to determine. 10.3. Except for provisional price contracts, contracts shall be awarded on the basis of predetermined prices. These prices may be lump sums or unit prices. 10.4. The instructions to tenderers shall: (a) state the type of contract; (b) for cost-plus contracts, state the rules for calculating the costs, overheads and profit; (c) for composite contracts, state the methods which are to be used for calculating amounts to be paid under the contract. Article 11 Technical specifications and standards 11.1. The technical specifications and methods of testing, checking, acceptance and calculation in each contract, may be defined in order of precedence, by reference to the common standards accepted by the EEC and the OCT concerned, or the standards of the OCT concerned, or of a Member State, or any other standard, including international standards. 11.2. Unless it can be justified by the subject of the contract, technical specifications which mention products of a specific make or source, or a particular process, and which therefore favour or eliminate certain products, shall be prohibited. Such prohibition shall cover trade marks, patents or types, or a specific origin or production. However, where products or processes cannot be specified in terms which are sufficiently precise and intelligible, they may be named, provided that the words ‘or equivalent’ are added. Article 12 Notices and written communications 12.1. Unless otherwise specified in the special conditions, communications between the contracting authority and/or the supervisor on the one hand, and tenderers or the successful tenderer on the other hand, shall be sent by post, cable, telex, facsimile transmission or personal delivery, to the appropriate addresses designated by these parties for the purpose. 12.2. If the sender requires evidence of receipt, he shall state such requirement in his communication and shall demand such evidence of receipt whenever there is a deadline for the receipt of the communication. In any event, the sender shall take all the necessary measures to ensure receipt of his communication. INVITATION TO TENDER Article 13 Notice of invitation to tender 13.1. A contracting authority wishing to award a contract by open tendering procedure or by restricted tendering procedure with pre-selection shall make known its intention by means of a notice published by the Commission in the Official Journal of the European Communities, the official journal of the OCT concerned and any other appropriate information media, in particular in the OCT and the ACP States in the region. 13.2. The contracting authority shall submit before issuing invitations to tender the invitation to tender dossier to the delegate. 13.3. The delegate shall: (a) for accelerated procedures, direct agreement contracts, and contracts for emergency assistance, approve, before the contracting authority issues them, the invitation to tender dossier within 30 days of its submission to him by the contracting authority; (b) for all cases other than those mentioned in Article 13.3 (a) above, transmit the invitation to tender dossier to the Commission for approval within 30 days of its submission to him by the contracting authority. 13.4. In an open tendering procedure, the notice of invitation to tender shall state: (a) the subject, purpose and extent of the contract; if the contract is subdivided into several lots, the order of magnitude of the different lots and the possibility of tendering for one, several or all of the lots; the possibility of submitting variant solutions where authorized; if the notice concerns an invitation to tender for a design-and-build competition, the design criteria and other requirements necessary for tenderers to understand the scope of the contract and to tender accordingly; (b) eligibility criteria and any important or unusual tender evaluation criteria (e.g. margin of preference); (c) the location of the project, the source of financing, the period of performance, and in the case of supplies contracts, the place of delivery and/or installation; (d) the contracting authority, and the name and address of the department awarding the contract; (e) the method of tendering, the place where the tender dossier may be inspected and the terms on which it may be acquired; (f) the period, reckoned from the final date fixed for receipt of tenders, during which tenderers shall remain bound by their tenders; (g) the final date and time fixed for receipt of tenders, the address to which they must be sent, the number of copies required and the language in which they must be drawn up; (h) where appropriate, the place, date and time for the opening of the tenders; (i) the various guarantees which the contracting authority requires, the amount of each guarantee, where appropriate expressed as a percentage of the tender, and the time when such guarantees are to be presented; (j) the address of the departments from which tenderers may obtain any further information. 13.5. In a restricted tendering procedure with pre-selection, the notice shall state in particular: (a) the method of tendering and the information referred to in Article 13.4 (a), (b), (c), (d) and (g); (b) the terms on which the tender dossier may be acquired; (c) where appropriate, the final date for the issue of invitations to tender by the contracting authority; (d) the information to be given in the request to participate, in the form of statements and documents concerning the applicant's standing and ability which the contracting authority requires in accordance with Article 4 together with the economic and technical conditions each applicant must fulfil if he wishes to be considered for selection. Article 14 Pre-selection of tenderers 14.1. In a restricted tender with pre-selection, a short-list of prospective tenderers shall be drawn up in accordance with Article 14.2 following, where applicable, a call for pre-qualification after publication of the notice referred to in Article 13.1. 14.2. The short-list shall be drawn up, inter alia, in accordance with the provisions of Article 7.5 and the necessary qualifications to perform the intended project, in particular the provisions of Article 4. 14.3. The contracting authority shall select the prospective tenderers on the basis of the information given by them in the request made pursuant to Article 13.5 (d). The prospective tenderers selected shall receive an invitation to tender stating in particular the following: (a) the information given in Article 13.4 (e), (f), (g), (h), (i), and (j); (b) a reference to the notice mentioned in Article 13.5; (c) any amendments, as referred to in Article 18. Article 15 Direct agreement contracts 15.1. For direct agreement contracts, the works, supplies or services which are to be the subject of the contract shall be defined after negotiations between the contracting authority and the tenderer. 15.2. Where the procedure by direct agreement is applied, the candidate shall be chosen by the OCT concerned on the basis of a short list drawn up in accordance with Articles 4 and 7.5. 15.3. On completion of the negotiations, the contracting authority shall draw up and notify the text of the contract in accordance with Article 38. 15.4. The contracting authority and the tenderer shall agree on a date which shall be deemed to be the date of the conclusion of the contract. This date shall be set out in the text of the contract. TENDER DOSSIER Article 16 Contents of tender dossier 16.1. The invitation to tender dossier shall contain details of the way in which tenders are to be presented and the criteria for selection of the successful tender. In addition to the invitation to tender, the tender dossier may contain any or all of the following: (a) the instructions to tenderers; (b) the general conditions applicable to the particular category of contract; (c) the special conditions for the specific contract; (d) the technical specifications and/or terms of reference; (e) the form for the breakdown of the overall price in the case of lump sum contracts, or the form for the unit price schedules and/or the bill of quantities in the case of unit price contracts; (f) the schedule of requirements or additional information; (g) the drawings; (h) the tender form; (i) the tender guarantee form; (j) the contract form; (k) the performance guarantee form; and (l) a description of the tender evaluation system giving the criteria for evaluation and the weight attached to the individual criteria. 16.2. In addition, and depending on the nature of the contract, the tender dossier shall be accompanied by a ‘note of general information’. This note will be prepared by the delegate in consultation with the OCT concerned and subject to the approval by the latter. It will be provided for information only and shall not form part of the contract. It shall include all or part of the following: (a) geographical notes on the region in which the place of execution of the contract is located including notes on the climate; (b) location of the place of execution of the contract, access routes and other infrastructures which may be used in the performance of the contract; (c) information concerning customs, tax and price laws and regulations; (d) wage scales and legal or contractual charges payable by employers, including an indication of minimum or normal wage levels laid down by the law of the State of the contracting authority or customary in the place where the contract is to be performed, corresponding to the main local categories of labour required for the contract; (e) information on the exchange control laws and regulations and the monetary and banking system of the State of the contracting authority; (f) any other information relating to the laws and regulations of the State of the contracting authority which govern the performance of contracts, including details as to the departments to which application should be made to obtain copies of those laws and regulations. 16.3. The terms of reference for service contracts shall contain in particular: (a) a description, which shall be as detailed as possible, of the object of the contract; (b) factual details, such as data in the possession of the contracting authority, restrictions that are binding upon the contracting authority in observance of certain technical or other rules, and obligations laid down by the contracting authority; (c) depending on the nature of the contract, preliminary draft studies or implementation schemes, and a draft contract, if available; (d) general documentation comprising, in particular, the laws and regulations relating to the technical field covered by the contract, or any other reference enabling access to such laws and regulations. 16.4. The tenderer shall carefuly examine all instructions, conditions, forms, terms, specifications and drawings in the tender dossier. The tenderer shall be solely responsible for the responses he provides to the requirements in the tender dossier and for any omission or errors in his responses. Failure to furnish all information required by the tender dossier or submission of a tender which is not responsive to the tender dossier in every respect, will be at the tenderer's own risk and may result in rejection of his tender. Article 17 Clarification of tender information Where, in response to a tender's queries or otherwise, information regarding the contract to be performed or other information which may affect the pricing of the tender is supplied to a tenderer, such information shall also be issued in writing by the contracting authority to the other tenderers, in so far as these are known, provided that information of a commercial nature relating to the acceptability of variant solutions shall not be issued to the other tenderers. The contracting authority will respond only to those queries or requests for clarification which it receives at least 30 days prior to the deadline for the submission of tenders. Article 18 Amendments to tender dossier Any change made to the tender dossier during the tender period by the contracting authority shall be communicated forthwith in writing to all prospective tenderers who have been provided with the tender documents, together with notice of any extension of the tender period which the contracting authority may consider necessary to enable tenderers to take account of such a change. INSTRUCTIONS TO TENDERERS Article 19 Language The tender, contract documents and all correspondence and documents relating to them shall be in the language stated in the instructions to tenderers. Article 20 Contents of tender 20.1. The tender to be prepared and submitted by the tenderer shall, in accordance with the requirements stated in the tender dossier, comprise: (a) the completed tender form and appendix thereto; (b) the tender guarantee; (c) the breakdown of the overall price in the case of lump sum contracts, or the unit price schedule and /or the bill of quantities in the case of unit price contracts; (d) schedules of supplementary information; (e) the documents providing proof of the standing and ability of the tenderer referred to in Article 4, save in the event of a restricted tendering procedure with pre-selection; (f) the authorized variant solutions, and any other elements required to be submitted in accordance with the instructions to tenderers embodied in the tender dossier; (g) all information necessary to assess the tenders; (h) if the instructions to tenderers specify that an after-sales service is required, a note indicating the means with which the tenderer shall meet the obligations to provide such a service; (i) where appropriate, additional guarantees proposed by the tenderer concerning, inter alia, the period of performance and the scope of work; (j) all information on any subcontracting envisaged; (k) the tender price and the method and the currencies of payment. 20.2. After-sales service shall be required for supply contracts unless the nature of the supplies do not justify such service. Where the contracting authority requires an after-sales service: (a) the special conditions shall specify the conditions and modalities of this service and its duration; (b) the successful tenderer shall, unless the nature of the supplies or relevant conditions do not so justify, establish within the State of the contracting authority the required after-sales service. Article 21 Lots 21.1. In considering how a project may be carried out, account shall be taken of the advantage, for economic and technical reasons, of dividing the project into homogenous lots which are as large as possible. 21.2. Where a project has been divided into lots, the instructions to tenderers shall state: (a) the number of lots; (b) the nature, location and size of each lot; and (c) where appropriate, the minimum and maximum number of lots for which a tenderer may tender. 21.3. The procedure for submitting a tender shall be as follows: (a) a tenderer may submit a tender for each lot; (b) unless the instructions to tenderers provide otherwise, a tenderer may include in his tender the overall rebate he would grant in the event of amalgamation of some or all of the lots for which he has submitted individual tenders; (c) unless the instructions to tenderers state that lots apportioned to the same tenderer shall form a single contract, each lot shall form a separate contract; (d) where lots are to be apportioned to different tenderers, the invitation to tender dossier or the instructions to tenderers may provide that the tenderer for a particular lot shall ensure the coordination of the execution of all lots. Article 22 Cooperation with third parties 22.1. In order to enhance the OCTs' capacity to build up their technical skills and to improve the know-how of their consultants, cooperation partnership arrangements shall be encouraged between consultancy firms, consulting engineers, experts and institutions of the EEC and those of the OCT. To this end, the Commission and the OCT shall make every effort to: (a) encourage by means of joint ventures, sub-contracting or the use of experts who are nationals of the OCT in teams employed by consultancy firms, consulting engineers or institutions in the EEC; (b) inform tenderers in the tender dossier of the selection criteria and preferences provided for in these general regulations, particularly those relating to the encouragement of the use of OCT human resources. 22.2. The contracting authority may, in the invitation to tender or during the negotiation of a contract, propose to prospective tenderers the assistance of other OCT or ACP companies or firms or national experts or consultants to be selected by mutual agreement. This cooperation may take the form either of a joint venture, or of a subcontract or of on-the-job training of trainees. 22.3. When the cooperation takes the form of: (a) a joint venture, Article 4.3 (b) shall apply; (b) a subcontract, Article 4.3 (f) shall apply; (c) on-the-job training of trainees, the trainees proposed by the contracting authority must have basic skills consistent with effective participation in the on-the-job training tasks involved in the performance of the contract. The maximum number of trainees shall be stipulated in the special conditions. In the calculation of remuneration or tender prices, account shall be taken of any cost borne by the tenderer as a result of the provision of on-the-job training for trainees. On-the-job training of trainees shall not under any circumstances limit the obligations of the successful tenderer with whom the contract is concluded, nor shall it impose any liability whatsoever on the contracting authority or the supervisor. 22.4. The parties involved shall undertake to cooperate mutually and shall agree on the procedure for such cooperation and in particular the responsibilities arising from it. Article 23 Independence of tenderers 23.1. If a tenderer in the case of service contracts has entered into a legal relationship with natural or legal persons who might participate in the carrying out of works, or the provision of supplies, which the services are intended to define or prepare, or if he otherwise maintains with them special relations likely to compromise his independence, he shall inform the contracting authority thereof in his tender, or at the time of negotiation of the contract, or whenever such circumstances arise before the award of the contract. 23.2. If, notwithstanding such information, a contract is concluded with the said tenderer, the contracting authority shall reserve the right to exclude the natural or legal persons concerned from participating in carrying out such works or providing such supplies. Article 24 Pricing of tenders 24.1. The tenderer shall provide the information required by the tender dossier for the pricing, make the necessary arithmetical calculations, sign the form of tender and attach it to his tender. 24.2. The total amount of the tender shall be written in figures and in words. In all cases where there is a discrepancy between a price stated in figures and also in words, the price stated in words shall prevail. Where the instructions to tenderers so require, the following shall also be written in figures and in words: (a) the breakdown of the overall price in the case of lump sum contracts; (b) the unit prices for each item in the bill of quantities and/or the unit price schedule in the case of unit price contracts; (c) in the case of a composite contract, the breakdown of the overall price part as well as the bill of quantities and /or the price schedule for the unit price part. 24.3. Prices must correspond to the relative value of each item in relation to the total amount of the tender. Prices should not be of such a nature as to distort the comparison of tenders or to result in interim payments which are disproportionate to the value of the work done. 24.4. Tenders shall be expressed in the national currency of the State of the contracting authority. 24.5. A tenderer may request in his tender that a justified part, expressed as a percentage of the tender price, be paid directly to him in foreign currency. The justification required shall be assessed in the light of the verifiable facts as regards the real origin of the works, supplies or sevice to be performed and the expenditure to which they give rise. The conversion rate to be applied for the foreign currency payment shall be that in force 30 days prior to the latest date fixed for the submission of tenders. 24.6. The price offered by the tenderer shall take into account the tax arrangements applicable as set out in the Convention. Article 25 Period of validity 25.1. Tenderers shall remain bound by their tenders for the period prescribed by the contracting authority, pursuant to Article 13. Any tender valid for a shorter period may be rejected by the contracting authority. The period fixed by the contracting authority shall be sufficient to permit evaluation and comparison of tenders, for obtaining all necessary clearances and approvals, and for the notification of the award of contract. The validity period should normally not exceed 120 days from the final date fixed for the submission of tenders but it may vary depending on the nature and complexity of the contract. 25.2. In exceptional circumstances, prior to the expiry of the original tender validity period, the contracting authority may request the tenderer for a specified extension in the period of validity. Tenderers agreeing to the request will neither be required nor permitted to modify their tenders, but will be required to extend the validity of their tender guarantees correspondingly. The provisions of Article 26 regarding discharge and forfeiture of the tender guarantee shall continue to apply during the extended period of tender validity. 25.3. The successful tenderer shall remain bound by his tender for a further period of 60 days following the receipt of the communication notifying him of his selection. Article 26 Tender guarantee 26.1. Unless otherwise provided in the instructions to tenderers, tenderers for works and supplies contracts shall, as an earnest of their tenders, provide a guarantee. The tender dossier shall specify the amount of this guarantee which shall in no case exceed 2 % of the amount of the tender. 26.2. The tender guarantee shall be provided in the form of a bank guarantee, a banker's draft, a certified cheque, a bond provided by an insurance or bonding company, an irrevocable letter of credit or a cash deposit made with the contracting authority. If the tender guarantee is to be established in the form of a bank guarantee, a banker's draft, a certified cheque or a bond, it shall be issued by a bank, insurance or bonding company, approved by the contracting authority and established in the OCT, an ACP or a Member State. The bank guarantee or the bond shall be in strict conformity with the tender guarantee form included in the tender dossier or, in the case of direct agreement contract, in the special conditions. Whatever form it takes, the guarantee shall be independent and payable on first demand and valid for at least 60 days beyond the tender validity period. 26.3. Any tender not accompanied by an acceptable tender guarantee may be rejected by the contracting authority. 26.4. The tender guarantees of tenderers who have not been selected will be released not later than 60 days after the expiration of the tender validity period, as extended where appropriate in accordance with Article 25.2, or upon the award of the contract, whichever is earlier. 26.5. The tender guarantee of the successful tenderer shall be discharged when the tenderer has signed the contract and furnished the required performance guarantee, to the satisfaction of the contracting authority. 26.6. The tender guarantee may be called up without notice: (a) if a tenderer withdraws his tender during the period of tender validity of his tender; (b) in the case of the successful tenderer, if he fails within the specified time limit to sign the contract or furnish the required performance guarantee. Article 27 Variant solutions 27.1. Unless otherwise stated in the instructions to tenderers, tenderers may submit a tender based on a variant solution. The instructions to tenderers must specify any limitations, design criteria and other requirements applicable to a variant solution. Unless stated otherwise in the instructions to tenderers, the submission of a tender based on a variant solution is conditional upon the submission of a tender based on the conforming solution. 27.2. Variant solutions may not derogate from the requirements of these general regulations. Tenders based on the tender dossier and those for variant solutions shall be evaluated simultaneously. 27.3. The instructions to tenderers must state whether the tenderer submitting a variant solution is to be responsible for the design of the variant solution, and if this is the case, must specify procedures, in particular for checking, revision and approval. 27.4. The submission of any variant solution shall comprise: (a) an individual tender for the variant solution; (b) a demonstration of the benefit of the variant solution over the conforming solution, including quantifiable justification of any economic advantage; (c) a draft of the amendments to the technical provisions of the special conditions necessitated by the variant solution; (d) the drawings and specifications provided for in the conforming solution, but not affected by the variant solution; (e) the drawings and specifications affected by the variant solution; (f) a technical note on the conception of the variant solution and where appropriate, drawings and the calculations; (g) for lump sum contracts, an itemized breakdown of the overall price as modified by the variant solution; (h) for unit-price contracts, a bill of quantities and/or a price schedule as modified by the variant solution. Article 28 Pre-tender visit 28.1. The tenderer is advised to visit and inspect the place where the contract is to be executed and its surroundings and obtain for himself, on his own responsibility, all information that may be necessary for preparing the tender and entering into a contract. The costs of visiting the place where the contract is to be executed shall be borne by the tenderer. 28.2. The tenderer and any of his personnel or agents will, so far as is practicable, be granted permission by the contracting authority to enter the place where the contract is to be executed for the purpose of such inspection, provided that the tenderer, his personnel or agents will release and indemnify the contracting authority and its personnel and agents from and against all liability in respect thereof. Accordingly, the tenderer will be responsible for any personal injury, whether fatal or otherwise, loss or damage which, but for acting on such permission, would not have arisen. 28.3. Without prejudice to the laws and regulations on immigration of the State of the contracting authority, the OCT concerned shall grant an entry permit to any person who substantiates his eligibility in terms of Article 4 as a participant in an invitation to tender, or any agent of such person, for the purpose of carrying out visits enabling him to prepare his tender. This permit shall expire on the day following the end of the tender validity period. Article 29 Signing of tenders 29.1. The tender shall be signed by the tenderer or by his duly authorized agent as required by the instructions to tenderers. It shall be drawn up in a single original bearing the word ‘original’. The number of copies to be supplied by the tenderer shall be stated in the instructions to tenderers. Copies shall be signed in the same way as the original and shall bear the word ‘copy’. 29.2. A tender submitted by an agent must state the name of the principal on whose behalf he is acting. No agent may represent more than one tenderer. Agents shall attach to the tender the simple contract or notarial act or deed which empowers them to act on behalf of tenderers. A signature to a deed must be certified in accordance with the national law of the State of the principal. 29.3. If a tenderer is a joint venture or consortium of two or more persons, the tender must be single with the object of securing a single contract, each person must sign the tender, and all such persons shall be jointly and severally bound by the tender and any resulting contract according to the law of the State of the contracting authority, and shall designate one of such persons to act as leader with authority to bind the joint venture or consortium. The composition or constitution of the joint venture or consortium shall not be altered without the prior consent in writing of the contracting authority. 29.4. The tender may be signed by the representative of the joint venture or consortium only if he has been expressly so authorized in writing by the members of the joint venture or consortium, and the authorizing contract, notarial act or deed is attached to the tender. All signatures to the authorizing instrument must be certified in accordance with the national laws and regulations of each of the parties comprising the joint venture or the consortium together with the powers of attorney establishing, in writing, that the signatories to the tender are empowered to enter into commitments on behalf of the members of the joint venture or consortium. Each member of such joint venture or consortium must provide the proof required under Article 4 as if he, himself, were the tenderer. 29.5. The complete tender shall be without alterations, interlineation or erasures, except those to accord with instructions issued by the contracting authority, or necessary to correct errors made by the tenderer. Alterations and corrections shall be initialled by the person or persons signing the tender. 29.6. Except in the case of lots pursuant to Article 21 and variant solutions pursuant to Article 27, only one tender may be submitted by each tenderer. No tenderer may participate in the tender of another for the same contract in any capacity whatsoever. SUBMISSION OF TENDERS Article 30 Time limit 30.1. Tenders must be received by the contracting authority at the address and not later than the date and time specified in accordance with Article 13. In determining this date, the contracting authority must ensure that adequate time is allowed, taking into account the nature, size, complexity, and location of the intended project and other relevant factors. Such period shall not, however, be less than 90 days for an open invitation to tender. 30.2. The contracting authority may, at its discretion, extend the deadline referred to in Article 30.1 for the submission of tenders by amending the tender dossier in accordance with Article 18, in which case all previous rights and obligations of the contracting authority and tenderers, subject to the previous deadline, will thereafter be subject to the deadline as extended. Should a tenderer exercise his right of withdrawal after receiving notice of the extention, his tender shall be returned to him and his tender guarantee shall be released after the tender opening session. 30.3. Any tenders received by the contracting authority after the deadline for receipt of tenders prescribed by the contracting authority, in accordance with Articles 13.4 (g) and 18 shall be rejected and returned to the tenderer after the tender opening session. Article 31 Sealing and marking of envelopes 31.1. The tender, the annexes thereto as stipulated in the instructions to tenderers and the supporting documents referred to in Article 4 shall be placed in a sealed non-identifiable envelope, bearing only: (a) the address designated for submission of tenders in the notice of invitation to tender or in the invitation to tender; (b) the reference to the notice of invitation to tender in reply to which the tender is being submitted; (c) where appropriate, the numbers of the lots tendered for; and (d) the words ‘not to be opened before the tender opening session’ written in the language of the lender dossier. 31.2. The instructions to tenderers shall specify in each case whether the documents relating to the price proposal shall be placed together with the technical proposal in one envelope or in separate envelopes. In the latter case, the price proposal shall be placed in a separate identifiable envelope, bearing the words ‘tender price’, which shall be sealed and placed together with the technical proposal in the envelope referred to in Article 31.1. Article 32 Withdrawals and amendments 32.1. Any tenderer may modify or withdraw his tender before the deadline referred to in Article 30.3, provided that written notice of such modification or withdrawal is received by the contracting authority prior to that deadline. 32.2. The tenderer's modification or withdrawal notice shall be prepared, sealed, marked and dispatched in accordance with the provisions of Article 31. A withdrawal notice may also be sent by personal delivery or by telex, cable, or facsimile transmission but followed by a signed confirmation copy, post marked not later than the deadline for submission of tenders. Withdrawals will be unconditional and will end further participation in the tendering procedure. 32.3. No tender may be modified subsequent to the deadline referred to in Article 30.3, except in accordance with Article 34.1. 32.4. No tender may be withdrawn in the interval between the deadline referred to in Article 30.3 and the expiration of the period of tender validity. Withdrawal of a tender during this interval may result in forfeiture of the tender guarantee. EXAMINATION OF TENDERS Article 33 Opening of tenders 33.1. On receipt of the tenders, the envelopes shall be entered in a special register in the order in which they arrive. The registration number and the date and time of arrival shall be recorded on the envelope. Envelopes remain sealed and are to be kept in a safe place until they are opened under the conditions set out in Articles 33.2 and 33.3. 33.2. At a public tender opening, the tenderers' names, the tender prices, written notifications of tender modifications and withdrawals, the presence of the requisite tender guarantee, and such other details as the contracting authority may consider appropriate shall, if any, be announced. In the case of a ‘two-envelope’ system as mentioned in Article 31.2 the announcement shall include the fact that no price envelope has been opened. 33.3. Opening and examination of tenders shall comply with the rules of the OCT concerned and shall be for the purpose of checking whether the tenders are complete, whether the requisite tender guarantee has been furnished, whether the documents have been properly signed and whether the tenders are generally in order. 33.4. The envelopes which bear the words ‘tender price’ in accordance with Article 31 shall not be opened until the work of evaluating the tenders, other than the prices, has been completed. 33.5. Only the tenders contained in those envelopes which have been received not later than the deadline referred to in.Article 30.3 shall be taken into consideration in the evaluation. 33.6. The contracting authority shall prepare, for its own records, minutes of the tender opening, including the information disclosed to those present in accordance with Article 33.2. 33.7. After the public opening of tenders, information relating to the examination, clarification, evaluation and comparison of tenders and recommendations concerning the award of the contract shall not be disclosed to tenderers or other persons not officially concerned with such process. 33.8. Any attempt by a tenderer to influence the contracting authority in the process of examination, clarification, evaluation and comparison of tenders, and in decisions concerning the award of the contract, shall result in the rejection of his tender. 33.9. The delegate shall be present at the opening of tenders, and shall receive a copy of each tender. Article 34 Evaluation of tenders 34.1. To facilitate the examination, evaluation and comparison of tenders, the contracting authority may ask each tenderer individually for clarification of his tender, including breakdowns of unit prices. The request for clarification and the response shall be in writing and communicated by any of the means referred to in Article 12, but no change in the price or substance of the tender shall be sought, offered or permitted except as required to confirm the correction of arithmetic errors discovered by the contracting authority during the evaluation of the tenders pursuant to Article 34.7. 34.2. Prior to the detailed evaluation of tenders, the contracting authority shall determine whether each tender is substantially responsive to the requirements of the tender dossier. 34.3. For the purpose of Article 34, a responsive tender is one which conforms to all the terms, conditions and specifications of the tender dossier without material deviation or reservation. A material deviation or reservation is one which affects the scope, quality or performance of the contract, or which, in any substantial way, is inconsistent with the tender dossier or limits the contracting authority's rights or the tenderer's obligations under the contract, and affects unfairly the competitive position of tenderers presenting responsive tenders. 34.4. If a tender is not responsive to the tender dossier, it shall be rejected by the contracting authority, and may not subsequently be made responsive by correction or withdrawal of the deviation or reservation. 34.5. Tenders determined to be responsive shall be evaluated technically for conformity with the invitation to tender dossier and the provisions of Article 36, and then ranked on the basis of their technical qualities. The special conditions shall, where appropriate, specify the detailed criteria for technical evaluation. 34.6. Following the completion of the technical evaluation, tenders which, on the basis of Article 34.5, are technically responsive shall be evaluated financially. Tenders shall be compared in the national currency. 34.7. Tenders determined to be responsive shall be checked by the contracting authority for any arithmetic errors in computation and summation. Errors shall be corrected by the contracting authority as follows: (a) where there is a discrepancy between amounts in figures and also in words, the amount in words shall prevail; and (b) except for lump-sum contracts, where there is a discrepancy between the unit price and the total amount derived from the multiplication of the unit price and quantity, the unit price as quoted shall prevail, unless in the opinion of the contracting authority there is an obvious error in the unit price, in which event the total amount as quoted shall prevail and the unit price shall be corrected by the contracting authority. 34.8. The amount stated in the tender, corrected if necessary by the contracting authority, in accordance with Article 34.7, shall be considered as binding upon the tenderer. If the tenderer does not accept the corrected amount of the tender, his tender shall be rejected. 34.9. After tenders have been evaluated fully in accordance with the provisions of Article 34, responsive tenders shall be grouped into tenders offered by those tenderers eligible for preference under Article 9 and tenders offered by other tenderers. For the purposes of further evaluation and comparison of tenders only, the tender prices, corrected where necessary, of the tenderers not eligible for preference shall be increased by the percentage margin of preference. Further details of the procedures to be used in giving effect to the margin of preference provisions of Article 9 shall be as laid down by the contracting authority in the tender dossier. 34.10. The evaluation proceedings shall be recorded in properly signed minutes which shall not be made public or communicated to any tenderer. A copy of these minutes will be sent to the delegate. Article 35 Annulment of the tender procedure 35.1. The contracting authority may, prior to awarding the contract, without thereby incurring any liability to the tenderers, and notwithstanding the stage reached in the procedures leading to the conclusion of the contract: (a) either decide to annul the tender procedure in accordance with Article 35.2, or order that the procedure be recommenced, if necessary, using another method; or (b) where the project is divided into lots, award only certain of the lots and possibly decide that the others are to be the subject of another tender or other tenders, if necessary, using another method. 35.2. The annulment by the contracting authority of a tender procedure may take place in the following cases: (a) if no tender is responsive to the tender dossier; (b) if no tender satisfies the criteria for the award of the contract as set out in Article 36; (c) if the economic or technical data of the project have been altered; (d) if exceptional circumstances render normal performance of the contract impossible; (e) if every tender received exceeds the financial resources earmarked for the contract; (f) if the tenders received contain serious irregularities resulting in interference with the normal play of market forces; or (g) if there has been no competition. 35.3. In the event of annulment of any tender procedure, tenderers who are still bound by their tenders shall be notified thereof by the contracting authority. Such tenderers shall not be entitled to compensation; they shall be entitled to the immediate release of the tender guarantee. 35.4. When the annulment of the tender procedure is caused by circumstances which do not necessitate the opening of tenders, the unopened and sealed envelopes containing the price proposals, where appropriate, and, in any event, the other elements of the tender shall be returned to the tenderers at the tenderers' cost. AWARD OF CONTRACT Article 36 Selection 36.1. The contracting authority shall award the contract to the tenderer: (a) whose tender is found to be responsive to the tender dossier; and (b) for works and supply contracts, who has offered the most advantageous tender as assessed, inter alia, on the basis of: (i) the price, the operating and maintenance costs; (ii) the qualifications of, and the guarantees offered by the tenderers, as well as the technical qualities of the tender, including the offer of an after-sales service in the OCT concerned; (iii) the nature of, the conditions and the time limits for performing the contract, and the adaptation to local conditions; (c) for service contracts, who offers the most advantageous tender taking into account, inter alia, the price, the technical value of the tender, the organization and the methodology proposed for the provision of the services, as well as the competence, independence and availability of the personnel proposed. 36.2. Where two tenders are acknowledged to be equivalent on the basis of the criteria stated above, preference shall be given to: (a) the tenderer of the OCT or an ACP State; or (b) if no such tender is forthcoming, to the tenderer who permits the best possible use of the physical and human resources of the OCT. 36.3. The contracting authority shall: (a) complete the evaluation of tenders within the tender validity period taking into consideration the period required for the approval of contracts; (b) transmit the result of the examination of the tenders and a proposal for placing the contract to the delegate. 36.4. The delegate shall: (a) approve within 30 days the contracting authority's proposal for the placing of the contract for all: (i) direct: agreement contracts; (ii) service contracts; (iii) contracts relating to emergency assistance; and (iv) contracts by accelerated procedures, for works contracts worth less than ECU 5 million and supply contracts worth less than ECU 1 million; (b) approve within 30 days the contracting authority's proposal for the placing of the contract not covered by Article 36.4 (a) wherever the following conditions are fulfilled: the tender selected is the lowest of those conforming to the requirements of the tender dossier, meets the selection criteria stated therein and does not exceed the sum earmarked for the contract; (c) where the conditions set out in Article 36.4 (b) are not fulfilled, forward the proposal for the placing of the contract to the Commission which shall decide thereon within 60 days of the receipt by the delegate. Where the price of the selected tender exceeds the sum earmarked for the contract, the Commission shall, upon giving approval to the award, make the necessary financial commitment. Article 37 Notification of award 37.1. Prior to the expiration of the period of tender validity, the contracting authority shall notify the successful tenderer in writing that his tender has been accepted. 37.2. Unless otherwise provided in the tender dossier, in the case of works and supply contracts, once the successful tenderer has furnished a performance guarantee in accordance with the provisions of Article 40, the contracting authority shall promptly notify the other tenderers that their tenders have been unsuccessful, and return their tender guarantees. 37.3. The contracting authority shall not be obliged to state the reasons for its choice nor enter into any discussion or correspondence with tenderers on the results of the invitation to tender. 37.4. The results of public invitations to tender shall be published in the Official Journal of the European Communities and, subject to the practice in the OCT concerned, in the official journal of the State and/or any other appropriate information media. Article 38 Preparation of contract document 38.1. After communication of the result of the tender in accordance with Article 37, the contract shall be prepared by the contracting authority for submission to the successful tenderer for signature. This document shall include at least the following: (a) a list of documents comprising the contract specifying the order of precedence of the documents; (b) any agreed additions to and derogations from these documents; (c) the contract price; (d) any decisions taken by the contracting authority pursuant to Article 34.7; (e) the names of the supervisor and the supervisor's representative, if these are not included in the special conditions. 38.2. The contract document shall be submitted to the successful tenderer for signature. Article 39 Signing of the contract 39.1. Unless otherwise provided in the tender dossier, within 30 days of receipt of the contract document, the successful tenderer shall sign the contract. After signature by the successful tenderer the contract document shall be returned to the contracting authority or his authorized representative or the competent authority of the OCT concerned for approval as necessary, and signature. 39.2. The contracting authority shall not, unless otherwise provided by the tender dossier, sign the contract until the performance guarantee has been established in accordance with Article 40. 39.3. By the signature of the contracting authority, the contract becomes binding upon both parties and the successful tenderer shall be notified of the fact of such signature. 39.4. Notwithstanding the provisions of Article 39.1 to 39.3, the contracting authority may, depending on the nature of the contract, decide to conclude the contract on the basis of the letter of contract procedure whereby the notification of award of contract shall constitute the conclusion of the contract. In such case, the items listed in Article 38.1 shall be attached to the letter. 39.5. In the event of withdrawal by the successful tenderer, the contracting authority may call up his tender guarantee. In addition, it may approach the other tenderers according to the order in which their tenders are classified, or may initiate a fresh procedure for the invitation of tenders. If necessary, a contract by direct agreement may be negotiated. Article 40 Performance guarantee 40.1. Unless otherwise provided by the tender dossier, the successful tenderer for a works or supply contract shall, within 30 days of receipt of the notification of award from the contracting authority furnish to the contracting authority a performance guarantee in the form specified in the general conditions. 40.2. Failure of the successful tenderer to comply with the requirements of Article 40.1 shall constitute sufficient grounds for the annulment of the award and forfeiture of the tender guarantee, in which event the contracting authority may proceed in accordance with Article 39.5. GENERAL AND FINAL PROVISIONS Article 41 General and final provisions 41.1. All documents and proposals submitted by the contracting authority to the Commission or the delegate for agreement or approval in accordance with these general regulations shall be approved or deemed to be approved within the time limits laid down by these general regulations, or where no time limit is stated herein, within 30 days. 41.2. Claims accepted for delayed payments shall be borne by the OCT concerned and by the Commission, each from its own resources, for that part of the delay for which it is responsible.

ANNEX II GENERAL CONDITIONS FOR WORKS CONTRACTS FINANCED BY THE EUROPEAN DEVELOPMENT FUND IN THE OCT CONTENTS PRELIMINARY PROVISIONS Article 1 — Definitions Article 2 — Law and language of the contract Article 3 — Order of precedence of contract documents Article 4 — Notices and written communications Article 5 — Supervisor and supervisor's representative Article 6 — Assignment Article 7 — Subcontracting OBLIGATIONS OF THE CONTRACTING AUTHORITY Article 8 — Supply of documents Article 9 — Access to site Article 10 — Assistance with local regulations Article 11 — Delayed payments to the contractor's staff OBLIGATIONS OF THE CONTRACTOR Article 12 — General obligations Article 13 — Superintendence of the works Article 14 — Staff Article 15 — Performance guarantee Article 16 — Insurance Article 17 — Performance programme Article 18 — Detailed breakdown of prices Article 19 — Contractor's drawings Article 20 — Sufficiency of tender prices Article 21 — Exceptional risks Article 22 — Security of sites Article 23 — Safeguarding adjacent properties Article 24 — Interference with traffic Article 25 — Cables and conduits Article 26 — Setting-out Article 27 — Demolished materials Article 28 — Discoveries Article 29 — Temporary works Article 30 — Soil studies Article 31 — Overlapping contracts Article 32 — Patents and licences COMMENCEMENT AND DELAYS Article 33 — Commencement orders Article 34 — Period of performance Article 35 — Extension of period of performance Article 36 — Delays in performance Article 37 — Variations Article 38 — Suspension MATERIALS AND WORKMANSHIP Article 39 — Work register Article 40 — Quality of works and materials Article 41 — Inspection and testing Article 42 — Rejection Article 43 — Property in plant and materials PAYMENTS Article 44 — General provisions Article 45 — Provisional price contracts Article 46 — Advances Article 47 — Retention sum Article 48 — Revision of prices Article 49 — Measurement Article 50 — Interim payments Article 51 — Final statement of account Article 52 — Direct payments to sub-contractors Article 53 — Delayed payments Article 54 — Payments to third parties Article 55 — Claims for additional payment Article 56 — Payments in foreign currency ACCEPTANCE AND MAINTENANCE Article 57 — General clauses Article 58 — Tests on completion Article 59 — Partial acceptance Article 60 — Provisional acceptance Article 61 — Maintenance obligations Article 62 — Final acceptance BREACH OF CONTRACT AND TERMINATION Article 63 — Breach of contract Article 64 — Termination by the contracting authority Article 65 — Termination by the contractor Article 66 — Force majeure Article 67 — Decease SETTLEMENT OF DISPUTES Article 68 — Settlement of disputes PRELIMINARY PROVISIONS Article 1 Definitions 1.1. The following definitions apply to these general conditions and to the contract: EEC: the European Economic Community, OCT: the association of the overseas countries and territories with the EEC, contract: the signed agreement entered into by the parties for the execution of the works including all attachments thereto and all documents incorporated therein, contractor: the party with whom the contracting authority concludes the contract, contracting authority: the State or the legal person governed by public or private law which concludes the contract, or on behalf of which the contract is concluded, with the contractor, the State of the contracting authority: the OCT on whose territory the works contract is to be executed, supervisor: the government department, legal person governed by public law, or the natural or legal person designated by the contracting authority in accordance with the law of the State of the contracting authority, who is responsible for directing and/or monitoring the execution of the works contract, and to whom the contracting authority may delegate rights and /or powers under the contract, supervisor's representative: any natural or legal person, designated by the supervisor as such under the contract, and empowered to represent the supervisor in the performance of his functions, and in exercising such rights and/or powers as have been delegated to him. Accordingly, where functions, rights and/or powers of the supervisor have been delegated to the supervisor's representative, references to the supervisor include the supervisor's representative, works: the temporary and permanent works to be carried out under the contract, plant: machinery, apparatus, components and all items to be provided under the contract for incorporation in the works, equipment: appliances and other machinery, and, where applicable under the law and/or practice of the State of a contracting authority, the temporary structures on the site required for carrying out the works but excluding plant or other items required to form part of the permanent works, bill of quantities: the document containing an itemized breakdown of the works to be carried out in a unit price contract, indicating a quantity for each item and the corresponding unit price, price schedule: the completed schedule of prices, including the breakdown of the overall price, submitted by the contractor with his tender, modified as necessary and forming a part of the unit price contract, breakdown of the overall price: the itemized list of rates and prices showing the build-up of the price in a lump sum contract, but not forming part of the contract, contract price: the sum stated in the contract representing the initial estimate payable for the execution of the works or such other sum as ascertained by the final statement of account as due to the contractor under the contract, provisional sum: a sum included in the contract and so designated for the execution of work or the supply of goods, materials, plant or services, or for contingencies, which sum may be used in whole or in part, or not at all, as instructed by the supervisor, drawings: drawings provided by the contracting authority and/or the supervisor, and/or drawings provided by the contractor and approved by the supervisor, for the carrying out of the works, site: the places provided by the contracting authority where the works are to be carried out, and other places stated in the contract as forming part of the site, maintenance period: the period stated in the contract immediately following the date of provisional acceptance, during which the contractor is required to complete the works and to remedy defects or faults as instructed by the supervisor, final acceptance certificate: certificate(s) issued by the supervisor to the contractor at the end of the maintenance period stating that the contractor has completed his obligations to construct, complete and maintain the works concerned, day: calendar day, time limits: those periods in the contract which shall begin to run from the day following the act or event which serves as the starting point for those periods. Should the last day of the period fall upon a non-working day, the period shall expire at the end of the first working day following the last day of the period, writing: any handwritten, typewritten or printed communication, including telex, cable and facsimile transmission, communications: certificates, notices, orders and instructions issued under the contract, administrative order: any instruction or order issued by the supervisor to the contractor in writing regarding the execution of the works, national currency: the currency of the State of the contracting authority, foreign currency: any permissible currency which is not the national currency, and which is indicated in the contract, general damages: the sum, not stated beforehand in the contract, which is awarded by a court or arbitration tribunal, or agreed between the parties, as compensation payable to an injured party for a breach of the contract by the other party, liquidated damages: the sum stated in the contract as compensation payable by the contractor to the contracting authority for failure to complete the works or part thereof within the periods under the contract, or as payable by either party to the other for any other specific breach identified in the contract, special conditions: the special conditions issued by the contracting authority as part of the invitation to tender, as amended where necessary, and incorporated into the contract, consisting of: (a) amendments to these general conditions; (b) special contractual clauses; (c) technical specifications; and (d) any other matter related to the contract. 1.2. The headings and titles in these general conditions shall not be taken as part thereof or be taken into consideration in the interpretation of the contract. 1.3. Where the context so permits words importing the singular shall be deemed to include the plural and vice versa and words importing the masculine shall be deemed to include the feminine and vice versa. 1.4. Words importing persons or parties shall include firms and companies and any organization having legal capacity. Article 2 Law and language of the contract 2.1. The law of the contract shall be the law of the State of the contracting authority unless otherwise stated in the special conditions. 2.2. In all matters which are not covered by these general conditions, the law of the contract shall apply. 2.3. The language of the contract and of all communications between the contractor, contracting authority and supervisor or their representatives shall be as stated in the special conditions. Article 3 Order of precedence of contract documents Unless otherwise stipulated in the contract, the order of precedence of the contract documents shall be as stated in the special conditions. Article 4 Notices and written communications 4.1. Unless otherwise specified in the special conditions, communications between the contracting authority and/or the supervisor on the one hand, and the contractor on the other hand, shall be sent by post, cable, telex, facsimile transmission, or personal delivery, to the appropriate addresses designated by those parties for that purpose. 4.2. If the sender requires evidence of receipt, he shall state such requirement in his communication and shall demand such evidence of receipt whenever there is a deadline for the receipt of the communication. In any event, the sender shall take all the necessary measures to ensure receipt of his communication. 4.3. Wherever in the contract provision is made for the giving or issue of any notice, consent, approval, certificate or decision, unless otherwise specified such notice, consent, approval, certificate or decision shall be in writing and the words ‘notify’, ‘certify’, ‘approve’ or ‘decide’ shall be construed accordingly. Any such consent, approval, certificate or decision shall not unreasonably be withheld or delayed. Article 5 Supervisor and supervisor's representative 5.1. The supervisor shall carry out the duties specified in the contract. Except as expressly stated in the contract, the supervisor shall not have authority to relieve the contractor of any of his obligations under the contractor. 5.2. The supervisor may, from time to time, while retaining ultimate responsibility, delegate to the supervisor's representative any of the duties and authority vested in the supervisor and he may at any time revoke such delegation or replace the representative. Any such delegation, revocation or replacement shall be in writing and shall not take effect until a copy thereof has been delivered to the contractor. 5.3. Any communication given by the supervisor's representative to the contractor in accordance with the terms of such delegation shall have the same effect as though it had been given by the supervisor, provided that: (a) any failure on the part of the supervisor's representative to disapprove any work, materials or plant shall not prejudice the authority of the supervisor to disapprove such work, materials or plant and to give the instructions necessary for the rectification thereof; (b) the supervisor shall be at liberty to reverse or vary the contents of such communication. 5.4. Instructions and/or orders issued by the supervisor shall be by way of administrative orders. Such orders shall be dated, numbered and entered by the supervisor in a register, and copies thereof delivered by hand, where appropriate, to the contractor's representative. Article 6 Assignment 6.1. An assignment shall be valid only if it is a written agreement by which the contractor transfers his contract or part thereof to a third party. 6.2. The contractor shall not, without the prior written consent of the contracting authority, assign the contract or any part thereof, or any benefit or interest thereunder, except in the following cases: (a) a charge, in favour of the contractor's bankers, of any monies due or to become due under the contract; or (b) assignment to the contractor's insurers of the contractor's right to obtain relief against any other person liable in cases where the insurers have discharged the contractor's loss or liability. 6.3. For the purpose of Article 6.2 the approval of an assignment by the contracting authority shall not relieve the contractor of his obligations for the part of the contract already performed or the part not assigned. 6.4. If the contractor has assigned his contract without authorization, the contracting authority may, without giving formal notice thereof, apply as of right the sanctions for breach of contract provided for in Articles 63 and 64. 6.5. Assignees must satisfy the eligibility criteria applicable for the award of the contract. Article 7 Subcontracting 7.1. A subcontract shall be valid only if it is a written agreement by which the contractor entrusts performance of a part of his contract to a third party. 7.2. The contractor shall not subcontract without the prior written authorization of the contracting authority. The work to be subcontracted and the identify of the subcontractors shall be notified to the contracting authority. The contracting authority shall with due regard to the provisions of Article 4.3; within 30 days of receipt of the notification, notify the contractor of his decision, stating reasons should he withhold such authorization. 7.3. In the selection of subcontractors, preference shall be given by the contractor to natural persons, companies or firms of the State of the contracting authority capable of performing the work required on similar terms. 7.4. Subcontractors must satisfy the eligibility criteria appliable for the award of the contract. 7.5. Subject to Article 52, the contracting authority shall have no contractual relations with the subcontractors. 7.6. The contractor shall be responsible for the acts, defaults and negligence of his subcontractors and their agents or employees, as if they were the acts, defaults or negligence of the contractor, his agents or employees. The approval by the contracting authority of the subcontracting of any part of the contract or of the subcontractor to perform any part of the works shall not relieve the contractor of any of his obligations under the contract. 7.7. If a subcontractor has undertaken any continuing obligation extending for a period exceeding that of the maintenance period under the contract towards the contractor in respect of the work executed or the goods, materials, plant or services supplied by the subcontractor, the contractor shall, at any time after the expiration of the maintenance period, transfer immediately to the contracting authority, at the contracting authority's request and cost, the benefit of such obligation for the unexpired duration thereof. 7.8. If the contractor enters into a subcontract without approval, the contracting authority may apply, as of right without giving formal notice thereof, the sanctions for breach of contract provided for in Articles 63 and 64. OBLIGATIONS OF THE CONTRACTING AUTHORITY Article 8 Supply of documents 8.1. Within 30 days of the establishment of the performance guarantee provided for in Article 15, the supervisor shall provide to the contractor, free of charge, a copy of the drawings prepared for the performance of the contract as well as two copies of the specifications and other contract documents. The contractor may purchase additional copies of these drawings, specifications and other documents, insofar as they are available. Upon the issue of the maintenance ceritificate, or upon final acceptance, the contractor shall return to the supervisor all drawings, specifications and other contract documents. 8.2. Unless it is necessary for the purposes of the contract, the drawings, specifications and other documents provided by the contracting authority shall not be used or communicated to a third party by the contractor without the prior consent of the supervisor. 8.3. The supervisor shall have authority to issue to the contractor administrative orders incorporating such supplementary documents and instructions as shall be necessary for the proper and adequate execution of the works and the remedying of any defects therein. Article 9 Access to site 9.1. The contracting authority shall, in due time and in conformity with the progress of the works, place the site and access thereto at the disposal of the contractor in accordance with the programme of performance referred to in these general conditions. The contractor shall afford all reasonable opportunities to other persons concerned for carrying out their work as set out in the special conditions or as required by administrative orders. 9.2. Any land procured for the contractor by the contracting authority shall not be used by the contractor for purposes other than the performance of the contract. 9.3. The contractor shall preserve any premises placed at his disposal in a good state while he is in occupation and shall, if so required by the contracting authority or the supervisor, restore them to their original state on completion of the contract, taking into account normal wear and tear. 9.4. The contractor shall not be entitled to any payment for improvements resulting from work carried out on his own initiative. Article 10 Assistance with local regulations 10.1. The contractor may request the assistance of the contracting authority in obtaining copies of laws, regulations and information on local customs, orders or by-laws of the country where the works are located, which may affect the contractor in the performance of his obligations under the contract. The contracting authority may provide the assistance requested to the contractor at the contractor's cost. 10.2. Subject to the provisions of the laws and regulations on foreign labour of the State in which the works are to be carried out, the contracting authority shall make all efforts necessary to facilitate the procurement by the contractor of all required visas and permits, including work and residence permits, for the personnel whose services the contractor and the contracting authority consider necessary as well as residence permits for their families. Article 11 Delayed payments to the contractor's staff Where there is a delay in the payment to the contractor's employees of wages and salaries owing and of the allowances and contributions laid down by the law of the State in which the works are located, the contracting authority may give notice to the contractor that within 15 days of the notice he intends to pay such wages, salaries, allowances and contributions direct. Should the contractor contest that such payments are due, he shall make representations to the contracting authority with reasons, within the 15 day period. If the contracting authority, having considered such representations, is of the opinion that payment of the wages and salaries should be made, it may pay such wages, salaries, allowances and contributions out of amounts due to the contractor. Failing this, he may obtain a contribution under any of the guarantees provided for in these general conditions. Any action taken by the contracting authority under this Article, shall not relieve the contractor of his obligations to his employees, except to the extent that any obligation may be satisfied by this action. The contracting authority shall not assume any responsibility towards the contractor's employees by this action. OBLIGATIONS OF THE CONTRACTOR Article 12 General obligations 12.1. The contractor shall, with due care and diligence, and in accordance with the provisions of the contract, design the works to the extent stated in the contract, and execute, complete and remedy any defects in the works. The contractor shall provide all superintendence, personnel, materials, plant, equipment and all other items, whether of a temporary or permanent nature required in and for such design, execution, completion and remedying of any defects, insofar as specified in, or can be reasonably inferred from, the contract. 12.2. The contractor shall take full responsibility for the adequecy, stability and safety of all operations and methods of construction under the contract. 12.3. The contractor shall comply with administrative orders given by the supervisor. Where the contractor considers that the requirements of an administrative order go beyond the authority of the supervisor or of the scope of the contract he shall, on pain of being time-barred, give notice, with reasons, to the supervisor within 30 days after receipt thereof. Execution of the administrative order shall not be suspended because of this notice. 12.4. The contractor shall respect and abide by all laws and regulations in fo