Statement of revenue and expenditure of the Community Plant Variety Office (CPVO) for the financial year 2004

(2004/153/EC)

STATEMENT OF REVENUE

Summary

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TITLE 1

REVENUE

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CHAPTER 1 0 - REVENUE FROM SERVICES RENDERED

CHAPTER 1 0 - REVENUE FROM SERVICES RENDERED

1 0 0 Fees received

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Remarks

Council Regulation (EC) No 2100/94 of 27 July 1994 on Community plant variety rights (OJ L 227, 1.9.1994, p. 1), as last amended by Regulation (EC) No 2506/95 (OJ L 258, 28.10.1995, p. 3).

Commission Regulation (EC) No 1238/95 of 31 May 1995 establishing implementing rules for the application of Council Regulation (EC) No 2100/94 as regards the fees payable to the Community Plant Variety Office (OJ L 121, 1.6.1995, p. 31), as last amended by Regulation (EC) No 329/2000 (OJ L 37, 12.2.2000, p. 19).

This Office revenue comprises the fees paid by applicants for Community plant variety rights and by other parties involved in proceedings.

TITLE 2

SUBSIDIES

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CHAPTER 2 0 - REVENUE FROM THE EUROPEAN COMMUNITY

CHAPTER 2 0 - REVENUE FROM THE EUROPEAN COMMUNITY

2 0 0 Subsidy from Item B2-5 1 0 2

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Remarks

Regulation (EC) No 2100/94, and in particular Article 108(3) thereof.

Subsidy under heading "Plant health measures".

TITLE 3

RESERVE

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CHAPTER 3 0 - RESERVE FOR DEFICIT

CHAPTER 3 0 - RESERVE FOR DEFICIT

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Remarks

The aim of this appropriation is to maintain a balance between revenue and expenditure.

TITLE 5

REVENUE ACCRUING FROM THE ADMINISTRATIVE OPERATION OF THE OFFICE

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CHAPTER 5 0 - REVENUE ACCRUING FROM THE ADMINISTRATIVE OPERATION OF THE OFFICE

CHAPTER 5 0 - REVENUE ACCRUING FROM THE ADMINISTRATIVE OPERATION OF THE OFFICE

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TITLE 6

CONTRIBUTIONS TO COMMUNITY PROGRAMMES, REPAYMENT OF EXPENDITURE, REVENUE FROM SERVICES RENDERED AGAINST PAYMENT

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CHAPTER 6 0 - OFFICIAL GAZETTE

CHAPTER 6 0 - OFFICIAL GAZETTE

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Remarks

Revenue from the sales of the Official Gazette of the Office.

TITLE 9

MISCELLANEOUS REVENUE

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CHAPTER 9 1 - BANK INTEREST

CHAPTER 9 2 - GIFTS AND BEQUESTS

CHAPTER 9 1 - BANK INTEREST

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Remarks

Bank interest.

CHAPTER 9 2 - GIFTS AND BEQUESTS

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Remarks

Appropriations received from local French public authorities (region of Pays de la Loire, department of Maine-et-Loire and Angers municipal authorities) on the establishment of the CPVO in Angers.

EXPENDITURE

General summary of appropriations (2004 and 2003) and outturn (2002)

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TITLE 1

STAFF

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CHAPTER 1 1 - STAFF IN ACTIVE EMPLOYMENT

CHAPTER 1 2 - FURTHER TRAINING

CHAPTER 1 3 - MISSIONS AND DUTY TRAVEL

CHAPTER 1 4 - SUPPLEMENTARY SERVICES

CHAPTER 1 5 - SOCIAL WELFARE

CHAPTER 1 7 - ENTERTAINMENT AND REPRESENTATION EXPENSES

CHAPTER 1 1 - STAFF IN ACTIVE EMPLOYMENT

1 1 0 Expenditure on staff in active employment

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Remarks

In accordance with the Staff Regulations of officials of the European Communities and the establishment plan, this appropriation is intended in particular to cover:

- basic salaries,

- family allowances (household, dependent child and education allowances),

- expatriation and foreign-residence allowance,

- fixed allowance for officials and temporary staff in grade C,

- employer's contribution to the social security scheme,

- operating expenditure for restaurants, cafeterias and canteens,

- fees of medical officers, costs of preventive medical care, medical consumables, the purchase of equipment and special furniture,

- employer's contribution to sickness insurance,

- employer's contribution to insurance against accidents and occupational disease and supplementary expenses resulting from the application of relevant provisions of the Staff Regulations to cover expenses not covered by the insurance,

- risk of unemployment for temporary staff,

- payments in order to constitute pension rights in the country of origin,

- childbirth grant,

- death grant,

- travel expenses,

- accommodation and/or transport allowance,

- duty allowance,

- flat-rate repayment of the cost of travel within the town where staff are employed,

- dismissal compensation and allowance on termination of contract,

- overtime (grades C and D and local agents),

- the Office's contribution to the cost of looking after children (creches, day-care centres, etc.),

- expenditure arising from recruitment,

- installation and resettlement allowances,

- removal expenses,

- temporary daily subsistence allowances,

- salary weightings,

- adjustments to remuneration made by the Council,

- costs of national officials or other experts on secondment or temporary assignments to the Office or called for short consultations, in particular to boost cooperation with the national offices and to develop technical protocols,

- payment of additional costs to the Office relating to the secondment or temporary assignment of Office staff employed under the Staff Regulations to national or international offices under exchange agreements,

- expenditure arising from the provision of practical administrative training to young graduates. This expenditure may include social security contributions for staff undergoing training, as well as payments and transport costs at the start and end of the training sessions, costs relating to the training programme, and hospitality, meal and documentation costs.

CHAPTER 1 2 - FURTHER TRAINING

1 2 0 Further training, language courses, retraining and information for staff

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Remarks

In accordance with the Staff Regulations of officials of the European Communities, this appropriation is intended in particular to cover the organisation of language courses, induction courses for new recruits, staff development courses, retraining courses, courses on the use of modern techniques, seminars, etc.

It also covers the purchase of equipment and documentation and the hiring of organisation consultants.

CHAPTER 1 3 - MISSIONS AND DUTY TRAVEL

1 3 0 Mission expenses, travel expenses and other incidental expenditure

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Remarks

In accordance with the Staff Regulations of officials of the European Communities, this appropriation is intended in particular to cover transport costs, payment of daily subsistence allowances on mission and ancillary or special costs connected with missions, for Office staff employed under the Staff Regulations and for experts and national or international officials seconded to the Office.

CHAPTER 1 4 - SUPPLEMENTARY SERVICES

1 4 0 Employment agency staff, technical and administrative assistance

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Remarks

This appropriation is intended in particular to cover expenditure relating to:

- employment agency staff, in particular typists, telephonists, etc.,

- staff under contract to technical and administrative subcontractors.

CHAPTER 1 5 - SOCIAL WELFARE

1 5 0 Special assistance grants, social contacts between members of staff, other social and welfare expenditure

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Remarks

Staff Regulations of officials of the European Communities, in particular Article 76 thereof.

This appropriation is intended in particular to cover:

- assistance grants which may be made to an official, a former official or survivors of an official who is/are in particularly difficult circumstances (when they cannot be granted a loan or an advance on their salary because of their financial situation),

- social, cultural and artistic events,

- subsidies for sporting clubs and cultural associations,

- subsidies for family associations (aid for the integration of the families of new officials and other servants, for example language courses),

- miscellaneous subsidies,

- assistance for disabled staff,

- assistance for families,

- reception of new staff, and

- legal aid.

CHAPTER 1 7 - ENTERTAINMENT AND REPRESENTATION EXPENSES

1 7 0 Entertainment and representation expenses

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Remarks

This appropriation is intended to cover the reimbursement of costs incurred by authorised staff in meeting the Office's obligations in respect of entertainment and representation in the interests of the service.

TITLE 2

BUILDINGS, EQUIPMENT AND MISCELLANEOUS OPERATING EXPENDITURE

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CHAPTER 2 0 - INVESTMENTS IN IMMOVABLE PROPERTY, RENTAL OF BUILDINGS AND ASSOCIATED COSTS

CHAPTER 2 1 - DATA PROCESSING

CHAPTER 2 2 - MOVABLE PROPERTY AND ASSOCIATED COSTS

CHAPTER 2 3 - CURRENT ADMINISTRATION

CHAPTER 2 4 - POSTAL CHARGES AND TELECOMMUNICATIONS

CHAPTER 2 5 - MEETINGS

CHAPTER 2 6 - INTERNAL AUDIT AND EVALUATIONS

CHAPTER 2 0 - INVESTMENTS IN IMMOVABLE PROPERTY, RENTAL OF BUILDINGS AND ASSOCIATED COSTS

2 0 0 Expenditure on buildings

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Remarks

This appropriation is intended in particular to cover:

- rent for the premises occupied by the Office and the hire of conference halls, storage space, archive space, sanitary facilities, kitchens, garages and car parks,

- insurance premiums payable under the insurance policies taken out for the premises occupied by the Office,

- consumption of water, gas, electricity and heating fuel,

- maintenance costs, in accordance with the current contracts (offices, lifts, central heating, air-conditioning equipment, etc.), cleaning costs (regular cleaning, purchase of maintenance, washing, laundry, dry-cleaning products, etc.) and repainting, repairs and supplies required by the maintenance workshops,

- the purchase of equipment and the fitting-out and repair of buildings, for example alterations to partitioning, adjustments to technical installations and other specialised work concerning metal work, electricity, sanitary installations, paintwork, refurbishment of offices, floor coverings, joinery, masonry, etc.,

- various expenses concerned with the security of persons, buildings and goods, in particular building security contracts, the purchase, hire and maintenance of fire-fighting equipment, the replacement of equipment for officials and other staff responsible for first aid, the costs of checks required by law,

- the purchase or lease-purchase of buildings and expenditure on technical assistance in connection with major fitting-out work,

- the fees of financial and technical experts prior to the acquisition or the construction of immovable property and consultants for fitting-out work,

- expenditure on buildings, such as management fees for multiple occupancy buildings, the costs of surveys of premises, taxes which constitute payment for general utilities (road charges, refuse collection, etc.) and associated costs.

CHAPTER 2 1 - DATA PROCESSING

2 1 0 Equipment, software and external services

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Remarks

This appropriation is intended in particular to cover:

- the purchase, hire and maintenance of software, miscellaneous computer consumables and other data-processing equipment. It also covers the cost of maintenance, operating and repairs,

- the costs of data-processing companies and data-processing consultants in respect of services such as:

- the maintenance of existing equipment,

- the installation of new equipment and the expansion of existing equipment (feasibility studies, analysis, programming, bringing on stream, etc.),

- the purchase, hire and maintenance of all programs and software, etc.,

- the costs of external data-processing experts (operators, computer scientists, systems engineers, data-entry staff, etc.).

CHAPTER 2 2 - MOVABLE PROPERTY AND ASSOCIATED COSTS

2 2 0 Furniture and technical, transport and library equipment

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Remarks

This appropriation is intended in particular to cover:

- expenditure on the purchase, renewal, replacement, occasional hire or repair and maintenance of equipment, in particular audiovisual, reproduction, archive, library and interpreting equipment, such as booths, headsets for simultaneous interpreting facilities and various tools for building maintenance workshops,

- the costs of purchasing, hiring, maintaining and repairing technical equipment and installations such as fax machines, photocopiers, etc.,

- expenditure on the purchase, hire, installation and maintenance of electronic office equipment, such as typewriters, calculators, word processors, etc., and expenditure regarding documentation, office supplies, etc.,

- furniture requirements, whether the purchase or renewal, replacement, occasional hire or repair and maintenance of such furniture,

- the purchase, renewal, hire and maintenance of vehicles for the Office and operating costs: insurance, fuel, spare parts and all repair bills,

- the costs of taxis or car rental for journeys which are of such an urgent and/or special nature that no other means of transport can be used,

- the purchase of specialist books, yearbooks, directories, dictionaries, documents and other specialised publications (not periodicals) in printed or electronic form (CD-ROM). It also covers up-dates for existing volumes,

- the purchase of special equipment for the Office library (catalogues, shelving, catalogue storage units, microfiche readers, CD-ROM readers, etc.),

- the costs of subscriptions to newspapers, specialist periodicals, daily newspapers of the Member States, official journals, parliamentary records, foreign trade statistics, various bulletins and other special publications,

- binding and other costs essential for the upkeep of books and periodicals.

CHAPTER 2 3 - CURRENT ADMINISTRATION

2 3 0 Current administrative expenditure

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Remarks

This appropriation is intended in particular to cover:

- the purchase of paper, envelopes and office supplies, outside printing costs, the costs of photocopies and the purchase of products for reproduction equipment,

- bank charges and the cost of connection to the interbank telecommunications network,

- exchange-rate losses incurred by the Office in the course of the management of its budget, in so far as they are not offset by exchange-rate gains,

- the costs of bank guarantees with third parties, in order to fulfil contractual clauses,

- preliminary legal costs and the services of lawyers or other experts called in to advise the Office. It also covers expenses incurred before the Court of Justice and other courts,

- damages and the cost of settling claims against the Office (civil liability),

- various kinds of insurance (in particular civil liability, theft, insurance to cover the liability of accounting officers and imprest administrators, and insurance for staff shops and restaurants, etc.),

- the cost of refreshments and meals served during internal meetings,

- the cost of Office removals and the general handling of equipment, furniture and office supplies inside the building,

- services rendered to the Office by Community institutions, agencies and offices, in particular interpreting services for meetings of the Administrative Council.

CHAPTER 2 4 - POSTAL CHARGES AND TELECOMMUNICATIONS

2 4 0 Postal and telecommunications charges

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Remarks

This appropriation is intended in particular to cover:

- expenditure on postal and delivery charges for ordinary mail, for reports and publications, on postal and other packages sent by air or surface mail, and on the Office's internal mail,

- the costs of telephone rentals and calls (official calls only, as private calls are billed), faxes, videoconferences, data transmission and the purchase of directories,

- expenditure on telecommunications equipment, including cables: purchase, hire, installation, maintenance, documentation, etc.

CHAPTER 2 5 - MEETINGS

2 5 0 Expenditure on formal and other meetings

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Remarks

This appropriation is intended in particular to cover:

- the travelling, subsistence and incidental expenses of experts and others, in particular members of the Administrative Council, who have been convened to attend meetings, study groups and working parties. It also covers costs associated with the holding of meetings, including entertainment expenses, in so far as they are not covered by the existing infrastructure,

- actions with future European Union Member States,

- expenditure connected with the organisation of conferences, seminars, trade fairs and meetings, with the exception of expenses concerning the existing infrastructure and the remuneration of conference interpreters,

- expenditure on the services of freelance or agency interpreters and/or translators and on typing and other work sent out, in particular to the Translation Centre in Luxembourg.

CHAPTER 2 6 - INTERNAL AUDIT AND EVALUATIONS

2 6 0 Internal audit and evaluations

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Remarks

This appropriation is intended in particular to cover expenditure on internal audits and evaluations.

TITLE 3

OPERATING EXPENDITURE

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CHAPTER 3 0 - FEES FOR THE ACTIVITIES OF THE EXAMINATION OFFICES

CHAPTER 3 1 - MAINTENANCE OF REFERENCE COLLECTIONS

CHAPTER 3 2 - PROCUREMENT OF OTHER EXAMINATION REPORTS

CHAPTER 3 3 - EXAMINATION OF VARIETY DENOMINATIONS

CHAPTER 3 4 - PUBLICATIONS AND TRANSLATIONS

CHAPTER 3 5 - TECHNICAL SURVEYS, STUDIES AND CONSULTATIONS

CHAPTER 3 6 - SPECIAL ADVISERS

CHAPTER 3 0 - FEES FOR THE ACTIVITIES OF THE EXAMINATION OFFICES

3 0 0 Fees payable to the competent agencies and offices in the Member States acting as examination offices

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Remarks

This appropriation is intended in particular to cover:

- the fees payable to the offices entrusted by the Office with responsibility for the technical examination of plant varieties,

- the fees payable to the offices entrusted with responsibility for technical verification after the grant of Community plant variety rights by the Office.

CHAPTER 3 1 - MAINTENANCE OF REFERENCE COLLECTIONS

3 1 0 Expenditure on the maintenance of reference collections of varieties at the examination offices

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Remarks

This appropriation is intended in particular to cover the costs incurred by the competent agencies and offices in maintaining reference collections of plant varieties as a basis for technical examinations requested by the Office.

CHAPTER 3 2 - PROCUREMENT OF OTHER EXAMINATION REPORTS

3 2 0 Expenditure on the procurement of other examination reports made available on the basis of an agreement between the Office and a competent authority in a Member State

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Remarks

This appropriation is intended to cover the purchase, in accordance with the implementing rules, of examination reports made available to the Office relating to technical examinations already carried out or, in certain cases, already being carried out.

CHAPTER 3 3 - EXAMINATION OF VARIETY DENOMINATIONS

3 3 0 Expenditure on the examination of variety denominations

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Remarks

Examination of proposed variety denominations (Article 54(1) of Regulation (EC) No 2100/94).

CHAPTER 3 4 - PUBLICATIONS AND TRANSLATIONS

3 4 0 Official, general and publicity publications and translation services

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Remarks

This appropriation is intended in particular to cover:

- the costs of publishing the Official Gazette of the Office and official publications,

- the costs of publishing other Office publications (brochures and publications involving the dissemination of technical and economic knowledge concerning the activities of the Office. This appropriation may also cover publications derived from seminars, symposia, etc.),

- expenditure on Office publicity and promotional publications, in order to advertise its activities to the economic sectors and public authorities concerned,

- the services of freelance or agency translators, typing and other work sent out, in particular to the Translation Centre in Luxembourg.

CHAPTER 3 5 - TECHNICAL SURVEYS, STUDIES AND CONSULTATIONS

3 5 0 Technical studies

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Remarks

This appropriation is intended to cover the costs of specialised technical studies (technical studies, research and development, etc.).

CHAPTER 3 6 - SPECIAL ADVISERS

3 6 0 Special advisers

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Remarks

This appropriation is intended in particular to cover the remuneration, travelling expenses and subsistence expenses of members of the Board of Appeal.

TITLE 10

OTHER EXPENDITURE

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CHAPTER 10 0 - PROVISIONAL APPROPRIATIONS

CHAPTER 10 1 - CONTINGENCY RESERVE

CHAPTER 10 2 - CONTRIBUTION TO THE TRANSLATION CENTRE

CHAPTER 10 3 - REPAYMENT OF THE COMMUNITY SUBSIDY

CHAPTER 10 0 - PROVISIONAL APPROPRIATIONS

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Remarks

The appropriations entered in this chapter are purely provisional.

CHAPTER 10 1 - CONTINGENCY RESERVE

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Remarks

Following the introduction of the new way of presenting the budget, this chapter can be deleted, since the third part of the budget now includes the Office's reserve.

CHAPTER 10 2 - CONTRIBUTION TO THE TRANSLATION CENTRE

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Remarks

Possible contribution to the start-up of the Translation Centre in Luxembourg (see Item 1 1 7 6).

CHAPTER 10 3 - REPAYMENT OF THE COMMUNITY SUBSIDY

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Remarks

Repayment of subsidy: Regulation (EC) No 2100/94, and in particular Article 108 thereof.

Establishment plan for 2004

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