Statement of revenue and exenditure of the Community Plant Variety Office for the financial year 1999

(1999/775/EC)

Pursuant to Article 14 of the Financial Regulation of the Community Plant Variety Office, adopted by its Administrative Council on 7 April 1998, the budget and the establishment plan shall be published in the Official Journal of the European Communities.

The heading Appropiations 1999 refers to the anending budget of 1999.

The figures shown with regard to implementation of the 1998 budget are those communicated to the Administrative Council of the Community Plant Variety Office at its meeting of 7 and 8 April 1999, pursuant to Article 111 of Council Regulation (EC) No 2100/94 published in the Official Journal of the European Communities L 227 of 1 September 1994, page 1.

STATEMENT OF REVENUE

Summary

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TITLE 1

REVENUE

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CHAPTER 1 0 - REVENUE FROM SERVICES RENDERED

CHAPTER 1 0 - REVENUE FROM SERVICES RENDERED

1 0 0 Fees and charges received

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Remarks

Council Regulation (EC) No 2100/94 of 27 July 1994 on Community plant variety rights (OJ L 227, 1.9.1994, p. 1). This Office revenue comprises the fees paid by applicants for Community plant variety rights and by other parties involved in proceedings.

Commission Regulation (EC) No 1238/95 of 31 May 1995 establishing implementing rules for the application of Regulation (EC) No 2100/94 as regards the fees payable to the Community Plant Variety Office (OJ L 121, 1.6.1995, p. 31).

TITLE 2

SUBSIDIES

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CHAPTER 2 0 - REVENUE FROM THE EUROPEAN COMMUNITY

CHAPTER 2 0 - REVENUE FROM THE EUROPEAN COMMUNITY

2 0 0 Subsidy from Item B2-5 1 0 2

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Remarks

Regulation (EC) No 2100/94, and in particular Article 108(3) thereof.

Subsidy under heading "Plant health measures".

TITLE 5

REVENUE ACCRUING FROM THE ADMINISTRATIVE OPERATION OF THE OFFICE

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TITLE 6

CONTRIBUTIONS TO COMMUNITY PROGRAMMES, REPAYMENT OF EXPENDITURE, REVENUE FROM SERVICES RENDERED AGAINST PAYMENT

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CHAPTER 6 0 - OFFICIAL GAZETTE

CHAPTER 6 0 - OFFICIAL GAZETTE

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Remarks

Revenue from the sales of the Official Gazette of the Office.

TITLE 9

MISCELLANEOUS REVENUE

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CHAPTER 9 1 - BANK INTEREST

CHAPTER 9 2 - GIFTS AND BEQUESTS

CHAPTER 9 1 - BANK INTEREST

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Remarks

Bank interest

CHAPTER 9 2 - GIFTS AND BEQUESTS

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Remarks

Appropriations received from local French public authorities (région des Pays de la Loire, département de Maine-et-Loire and Angers municipal authorities) on the establishment of the CPVO in Angers.

EXPENDITURE

General summary of appropriations (1999 and 1998) and outturn (1997)

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TITLE 1

STAFF

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CHAPTER 1 1 - STAFF IN ACTIVE EMPLOYMENT

CHAPTER 1 3 - MISSIONS AND DUTY TRAVEL

CHAPTER 1 4 - SOCIO-MEDICAL INFRASTRUCTURE

CHAPTER 1 5 - EXCHANGES OF OFFICIALS AND EXPERTS

CHAPTER 1 6 - SOCIAL WELFARE

CHAPTER 1 7 - ENTERTAINMENT AND REPRESENTATION EXPENSES

CHAPTER 1 1 - STAFF IN ACTIVE EMPLOYMENT

1 1 0 Officials and temporary staff holding a post provided for in the establishment plan

1 1 0 0 Basic salaries

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Remarks

Staff Regulations of officials of the European Communities, and in particular Articles 62 and 66 thereof, which apply in accordance with Council Regulation (EC) No 2100/94 (OJ L 227 1.9.1994, p. 1).

This appropriation is intended to cover the basic salaries of officials and temporary staff holding a post provided for in the establishment plan.

1 1 0 1 Family allowances

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Remarks

Staff Regulations of officials of the European Communities, and in particular Articles 62, 67 and 68a thereof, and Section I of Annex VII thereto.

This appropriation is intended to cover family allowances, namely:

- household allowances,

- dependent child allowances,

- education allowances,

for permanent officials and temporary staff.

1 1 0 2 Expatriation and foreign-residence allowances

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Remarks

Staff Regulations of officials of the European Communities, and in particular Articles 62 and 69 thereof, and Article 4 of Annex VII thereto.

This appropriation is intended to cover the expatriation and foreign-residence allowances for permanent officials and temporary staff.

1 1 0 3 Fixed allowances

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Remarks

Staff Regulations of officials of the European Communities, and in particular Article 4a of Annex VII thereto.

This appropriation is intended to cover secretarial allowances for officials and temporary staff in grade C employed as typists, shorthand-typists, telex operators, executive secretaries or principal secretaries.

1 1 1 Other staff

1 1 1 0 Auxiliary staff

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Remarks

Conditions of employment of other servants of the European Communities, and in particular Article 3 and Title III thereof.

This appropriation is intended to cover the remuneration, family allowances, foreign residence allowances and employer's contribution to the social security scheme of auxiliary staff, as well as the latter's secretarial allowances and temporary daily subsistence allowances, with the exception of amounts paid in the form of a weighting, which are covered by Item 1 1 9 0.

1 1 1 1 Auxiliary interpreters

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Remarks

Conditions of employment of other servants of the European Communities, and in particular Article 3 and Title III thereof.

This item is intended to cover the replacement of staff through the occasional use of experienced interpreters who are able to cover the working languages of the Office.

It is also intended to cover the remuneration and the employer's contribution to the social security scheme of auxiliary interpreters, with the exception of amounts paid in the form of a weighting, which are covered by Item 1 1 9 0.

1 1 1 2 Local staff

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Remarks

Conditions of employment of other servants of the European Communities, and in particular Article 4 and Title IV thereof.

This item is intended to cover the remuneration and the employer's contribution to the social security scheme of local staff.

1 1 1 3 Special advisers

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Remarks

This appropriation is intended to cover the remuneration, travelling expenses and subsistence expenses of members of the Board of Appeal.

1 1 1 4 Auxiliary translators

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Remarks

Conditions of employment of other servants of the European Communities, and in particular Article 3 and Title III thereof.

This item is intended to cover the remuneration and the employer's contribution to the social security scheme of auxiliary translators, with the exception of amounts paid in the form of a weighting, which are covered by Item 1 1 9 0.

1 1 2 Further training, language courses, retraining and information for staff

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Remarks

Staff Regulations of officials of the European Communities, and in particular the third paragraph of Article 24 thereof.

This appropriation is intended to cover the organisation of language courses, induction courses for new recruits, staff development courses, retraining courses, courses on the use of modern techniques, seminars, etc.

It also covers the purchase of equipment and documentation and the hiring of organisation consultants.

1 1 3 Insurance against sickness, accidents and occupational disease, unemployment insurance and maintenance of pension rights

1 1 3 0 Insurance against sickness

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Remarks

Staff Regulations of officials of the European Communities, and in particular Article 72 thereof.

Rules on sickness insurance for officials of the European Communities, and in particular Article 23 thereof.

This appropriation is intended to cover the employer's contribution to the sickness insurance (3,4 % of basic salary); the employee's contribution is 1,7 % of basic salary.

1 1 3 1 Insurance against accidents and occupational disease

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Remarks

Staff Regulations of officials of the European Communities, and in particular Article 73.

This appropriation is intended to cover the employer's contribution to insurance against accidents and occupational disease (0,77 % of basic salary) and supplementary expenses resulting from the application of relevant provisions of the Staff Regulations (supplement of 2 % applied to appropriations calculated in the said manner, bringing the rate to 0,7854 %), to cover expenses not covered by the insurance (Article 73 of the Staff Regulations).

1 1 3 2 Unemployment insurance for temporary staff

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Remarks

Council Regulation (ECSC, EEC, Euratom) No 2799/85 of 27 September 1985 amending the Staff Regulations of officials of the European Communities and the conditions of employment of other servants of the Communities (OJ L 265, 8.10.1985, p. 1), and in particular Article 28a thereof.

This appropriation is intended to cover the risk of unemployment for temporary staff.

1 1 3 3 Constitution or maintenance of pension rights for temporary staff

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Remarks

Conditions of employment of other servants of the European Communities, and in particular Article 42 thereof.

This appropriation is intended to cover payments to be made by the institution for the benefit of temporary staff, in order to constitute or maintain pension rights for them in their country of origin (16,50 % of basic salary).

1 1 4 Miscellaneous allowances and grants

1 1 4 0 Birth and death grants

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Remarks

Staff Regulations of officials of the European Communities, and in particular Articles 70, 74 and 75 thereof.

This appropriation is intended to cover:

- childbirth grants,

and in the event of the death of an official:

- the deceased's full remuneration until the end of the third month following that in which death occurred,

- the costs of transporting the body to the deceased's place of origin.

1 1 4 1 Annual leave travel expenses from place of employment to place of origin

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Remarks

Staff Regulations of officials of the European Communities, and in particular Article 8 of Annex VII thereto.

This appropriation is intended to cover the lump-sum payment of travel costs of officials and temporary staff, their spouses and dependants from the place of employment to the place of origin subject to the following conditions:

- once per calendar year if the distance by rail is more than 50 km but less than 725 km,

- twice per calendar year if the distance by rail is 725 km or more.

1 1 4 2 Accommodation and transport allowances

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Remarks

Staff Regulations of officials of the European Communities, and in particular Articles 14a and 14b of Annex VII thereto.

Regulation No 6/66/Euratom, 121/66/EEC of the Councils of 28 July 1966 laying down the list of places for which a rent allowance may be granted, the maximum amount of that allowance and the rules for granting it (OJ 150, 12.8.1966, p. 2749/66).

Regulation No 7/66/Euratom, 122/66/EEC of the Councils of 28 July 1966 laying down the list of places for which a transport allowance may be granted, the maximum amount of that allowance and the rules for granting it (OJ 150, 12.8.1966, p. 2751/66).

This item is intended to cover rent and/or transport allowances for officials employed in places where conditions are recognised as being particularly difficult and/or costly.

1 1 4 3 Fixed duty allowances

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Remarks

Staff Regulations of officials of the European Communities, and in particular Article 14 of Annex VII thereto.

This appropriation is intended to cover fixed allowances for certain officials who, by reason of their duties, regularly incur entertainment expenses.

1 1 4 4 Fixed local travel allowances

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Remarks

Staff Regulations of officials of the European Communities, and in particular Article 15 of Annex VII thereto.

This appropriation is intended to cover the travel allowance not exceeding BEF 3000 per month for:

- officials in grades A 1 and A 2 who do not have an official car at their disposal,

- officials in other grades whose duties constantly require them to make journeys for which they are authorised to use their own car.

This allowance constitutes a flat-rate repayment of the cost of travel within the town where they are employed.

1 1 4 5 Special allowance for accounting officers and administrators of imprest accounts

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Remarks

Financial Regulation of 7 April 1998 applicable to the Community Plant Variety Office, and in particular Article 64(3) thereof.

This appropriation is intended to cover the special allowance granted to accounting officers, assistant accounting officers and administrators of imprest accounts.

1 1 4 9 Other allowances and repayments

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Remarks

Staff Regulations of officials of the European Communities, and in particular Article 34 thereof. Conditions of employment of other servants of the European Communities, and in particular Article 47 thereof.

This appropriation is intended to cover:

- dismissal compensation for probationary officials dismissed for manifest unsuitability,

- allowance on termination of contract by the Office for temporary servants.

1 1 5 Overtime

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Remarks

Staff Regulations of officials of the European Communities, and in particular Article 56 thereof and Annex VI thereto.

This appropriation is intended to cover flat-rate allowances and hourly rates for overtime worked by officials and auxiliary staff in grades C and D and by local staff, which could not be compensated for, as envisaged, by time off.

1 1 7 Supplementary services

1 1 7 1 Freelance interpreters

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Remarks

This item is intended to cover fees, contributions to a life provident scheme and to sickness, accident and life insurance, travelling expenses and subsistence allowances for freelance interpreters.

1 1 7 5 Employment agency staff

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Remarks

This appropriation is intended to cover use of agency staff, in particular typists and telephonists.

1 1 7 6 Supplementary services for the translation service

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Remarks

This appropriation is intended to cover the services of freelance or agency translators and typing and other work sent out, in particular to the Translation Centre in Luxembourg.

1 1 7 8 Administrative technical assistance for miscellaneous activities

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Remarks

This item is intended to cover expenditure relating to staff under contract to technical and administrative subcontractors.

1 1 8 Allowances and expenses on entering and leaving the service and on transfer

1 1 8 0 Miscellaneous expenditure arising from recruitment

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Remarks

Staff Regulations of officials of the European Communities, and in particular Articles 27 to 31 and Article 33 thereof and Annex III thereto.

This appropriation is intended to cover the expenditure involved in recruitment procedures, in particular:

- travelling and subsistence expenses and accident insurance for applicants called for interview,

- expenses resulting from the promotion and organisation of open recruitment competitions (costs of publication, hire of premises, machines and miscellaneous equipment, fees for the preparation and correction of examination papers, etc.),

- the costs of medical examinations prior to appointment.

1 1 8 1 Travel expenses (including family members)

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Remarks

Staff Regulations of officials of the European Communities, and in particular Articles 20 and 71 thereof and Article 7 of Annex VII thereto.

This appropriation is intended to cover the travelling expenses of officials and temporary staff (and their families) on entering or leaving the service of the Office, or on transfer, if that involves a change in the place of employment.

1 1 8 2 Installation, resettlement and transfer allowances

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Remarks

Staff Regulations of officials of the European Communities, and in particular Articles 5 and 6 of Annex VII thereto.

This appropriation is intended to cover installation and reinstallation expenses for officials and temporary staff obliged to move after entering the service or upon being posted to a new place of employment within the service, or to resettle elsewhere upon leaving the service.

1 1 8 3 Removal expenses

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Remarks

Staff Regulations of officials of the European Communities, and in particular Articles 20 and 71 thereof and Article 9 of Annex VII thereto.

This appropriation is intended to cover the removal expenses of officials and temporary staff obliged to move after entering the service, on transfer to a new place of employment, and on finally leaving the Office and resettling elsewhere.

1 1 8 4 Temporary daily subsistence allowances

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Remarks

Staff Regulations of officials of the European Communities, and in particular Articles 20 and 71 thereof and Article 10 of Annex VII thereto.

This appropriation is intended to cover the daily subsistence allowances of officials and temporary staff who show that they have been obliged to move after entering the service or on transfer to a new place of employment.

1 1 9 Adjustments to the remuneration of officials and other staff

1 1 9 0 Salary weightings

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Remarks

Staff Regulations of officials of the European Communities, and in particular Articles 64 and 65 thereof and Article 17(3) of Annex VII thereto.

This appropriation is intended to cover the cost of weightings applied to the remuneration of officials, temporary staff and auxiliary staff. It also covers the cost of weightings applied to parts of emoluments transferred to a country other than that of the place of employment.

1 1 9 1 Adjustments to remuneration

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Remarks

This item is intended to cover any adjustments in remuneration which may be made by the Council in the course of the financial year.

CHAPTER 1 3 - MISSIONS AND DUTY TRAVEL

1 3 0 Mission expenses, travel expenses and other incidental expenditure

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Remarks

Staff Regulations of officials of the European Communities, and in particular Articles 11 to 13 of Annex VII thereto.

This appropriation is intended to cover transport costs, payment of daily subsistence allowances on mission and ancillary or special costs connected with missions, for Office staff employed under the Staff Regulations and for experts and national or international officials seconded to the Office.

CHAPTER 1 4 - SOCIO-MEDICAL INFRASTRUCTURE

1 4 0 Restaurants and canteens

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Remarks

This appropriation is intended to cover the cost of running restaurants, cafeterias and canteens, and in particular the maintenance of facilities, supply of equipment, etc.

1 4 1 Medical service

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Remarks

Staff Regulations of officials of the European Communities, and in particular Article 59 (medical examinations in connection with sick leave and preventive medical examinations) thereof and Article 8 of Annex II (Invalidity Committee) thereto.

This appropriation is intended to cover, in addition to the fees of the medical officers, the costs of preventive medical care (special examinations, annual medical examinations, analyses, etc.), medical consumables (medicines, dressings, etc.), the purchase of equipment and special furniture.

CHAPTER 1 5 - EXCHANGES OF OFFICIALS AND EXPERTS

1 5 2 Staff exchanges between Community institutions and the public and private sectors

1 5 2 0 National, Community and international officials and private sector staff temporarily assigned to the Office

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Remarks

This item is intended to cover the costs of national officials or other experts on secondment or temporary assignments to the Office or called for short consultations, in particular to boost cooperation with the national offices and to develop technical protocols.

1 5 2 1 Office officials temporarily assigned to national civil services, international organisations or to public or private institutions or undertakings

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Remarks

Staff Regulations of officials of the European Communities, and in particular Article 38 thereof.

This item is intended to cover the payment of additional costs to the Office relating to the secondment or temporary assignment of Office staff employed under the Staff Regulations to national or international offices under exchange agreements.

1 5 3 Training for young graduates

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Remarks

This expenditure may include social security contributions for staff undergoing training, as well as payments and transport costs at the start and end of the training sessions, costs relating to the training programme, and hospitality, meal and documentation costs.

CHAPTER 1 6 - SOCIAL WELFARE

1 6 0 Special assistance grants

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Remarks

Staff Regulations of officials of the European Communities, and in particular Article 76 thereof.

This article is intended to cover expenditure on assistance grants which may be made to an official, a former official or survivors of an official who are in particularly difficult circumstances (when they cannot be granted a loan or an advance on their salary because of their financial situation).

1 6 1 Social contacts between staff

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Remarks

This appropriation is intended to cover:

- social, cultural and artistic events,

- subsidies for sporting clubs and cultural associations,

- subsidies for family associations (aid for the integration of the families of new officials and other servants),

- miscellaneous subsidies.

1 6 2 Other social and welfare expenditure

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Remarks

This appropriation is intended in particular to cover:

- assistance for families,

- reception of new staff,

- legal aid.

1 6 3 Early Childhood Centre and other crêches

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Remarks

This appropriation is intended to cover the Office's contribution to the cost of looking after the children of Office staff placed in outside crèches and other day-care centres.

1 6 4 Special aid for disabled persons

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Remarks

This article is intended for the following categories of disabled persons as part of a policy to assist the disabled:

- officials and temporary staff in active employment,

- spouses of officials and temporary staff in active employment,

- all dependent children within the meaning of the Staff Regulations of officials of the European Communities.

It is intended for the reimbursement, to the persons listed above, after national entitlements have been exhausted, of expenses (other than medical expenses), recognised as necessary, resulting from the disability and supported by documentary evidence.

CHAPTER 1 7 - ENTERTAINMENT AND REPRESENTATION EXPENSES

1 7 0 Entertainment and representation expenses

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Remarks

This appropriation is intended to cover the reimbursement of costs incurred by authorised staff in meeting the CPVO's obligations in respect of entertainment and representation in the interests of the service.

TITLE 2

BUILDINGS, EQUIPMENT AND MISCELLANEOUS OPERATING EXPENDITURE

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CHAPTER 2 0 - INVESTMENTS IN IMMOVABLE PROPERTY, RENTAL OF BUILDINGS AND ASSOCIATED COSTS

CHAPTER 2 1 - DATA PROCESSING

CHAPTER 2 2 - MOVABLE PROPERTY AND ASSOCIATED COSTS

CHAPTER 2 3 - CURRENT ADMINISTRATIVE EXPENDITURE

CHAPTER 2 4 - POSTAL CHARGES AND TELECOMMUNICATIONS

CHAPTER 2 5 - EXPENDITURE ON FORMAL AND OTHER MEETINGS

CHAPTER 2 6 - STUDIES, SURVEYS AND CONSULTATIONS

CHAPTER 2 0 - INVESTMENTS IN IMMOVABLE PROPERTY, RENTAL OF BUILDINGS AND ASSOCIATED COSTS

2 0 0 Rent

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Remarks

This appropriation is intended to cover rent for the premises occupied by the Office and the hire of conference halls, storage space, archive space, sanitary facilities, kitchens, garages and car parks.

2 0 1 Insurance

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Remarks

This appropriation is intended to cover insurance premiums payable under the insurance policies taken out for the premises occupied by the Office.

2 0 2 Water, gas, electricity and heating

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Remarks

This appropriation is intended to cover consumption of water, gas, electricity and heating fuel.

2 0 3 Cleaning and maintenance

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Remarks

This appropriation is intended to cover maintenance costs, in accordance with the current contracts (offices, lifts, central heating, air-conditioning equipment, etc.), cleaning costs (regular cleaning, purchase of maintenance, washing, laundry, dry-cleaning products, etc.) and repainting, repairs and supplies required by the maintenance workshops.

2 0 4 Fitting-out of premises

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Remarks

This appropriation is intended to cover the purchase of equipment and the fitting out and repair of buildings, for example alterations to partitioning, adjustments to technical installations and other specialised work concerning metal work, electricity, sanitary installations, paintwork, refurbishment of offices, floor coverings, joinery, masonry, etc.

2 0 5 Security and surveillance of buildings

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Remarks

This appropriation is intended to cover various expenses concerned with the security of persons, buildings and goods, in particular building security contracts, the purchase, hire and maintenance of fire-fighting equipment, the replacement of equipment for officials and other staff responsible for first aid, the costs of checks required by law.

2 0 6 Acquisition of immovable property

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Remarks

This appropriation is intended to cover the purchase or lease-purchase of buildings.

2 0 7 Construction of immovable property

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Remarks

This article is intended to be used for entering any loan which may be obtained with a view to the construction of buildings.

2 0 8 Other expenditure incurred with a view to the acquisition or construction of immovable property

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Remarks

This article is intended to cover the fees of financial and technical experts prior to the acquisition or the construction of immovable property.

2 0 9 Other expenditure on buildings

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Remarks

This appropriation is intended to cover expenditure on buildings not specifically provided for in the other articles of this chapter, in particular management fees for multiple occupancy buildings, the costs of surveys of premises, taxes which constitute payment for general utilities (road charges, refuse collection, etc.) and associated costs.

It also covers expenditure on technical assistance in connection with major fitting-out work.

CHAPTER 2 1 - DATA PROCESSING

2 1 0 Equipment, data processing equipment and operating costs

2 1 0 0 Data processing equipment

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Remarks

This appropriation is intended to cover the purchase, hire and maintenance of software, miscellaneous computer consumables and other data processing equipment.

It also covers the costs of maintenance, operating and repairs.

2 1 0 1 Software development

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Remarks

This appropriation is intended to cover the costs of data processing companies and data processing consultants in respect of services such as:

- the maintenance of existing equipment,

- the installation of new equipment and the expansion of existing equipment (feasibility studies, analysis, programming, bringing on stream, etc.),

- the purchase, hire and maintenance of all programmes and software, etc.

2 1 0 2 Other external services

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Remarks

This item is intended to cover the costs of external data processing experts (operators, computer scientists, systems engineers, data-entry staff, etc.).

CHAPTER 2 2 - MOVABLE PROPERTY AND ASSOCIATED COSTS

2 2 0 Technical installations and equipment

2 2 0 0 New purchases of technical equipment and installations

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Remarks

This appropriation is intended to cover expenditure on equipment, in particular audio-visual, reproduction, archive, library and interpreting equipment.

2 2 0 1 Replacement of technical equipment and installations

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Remarks

This item is intended to cover the replacement, in particular, of:

- audio-visual, reproduction, archive, library and interpreting equipment, such as booths, headsets and switching units for simultaneous interpreting facilities,

- various tools for building maintenance workshops.

2 2 0 2 Rental of technical equipment and installations

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Remarks

This appropriation is intended to cover the costs of hiring technical equipment and installations (fax machines, photocopiers, etc.), the purchase of which would not be economic or would be difficult on account of a lack of budgetary resources.

2 2 0 3 Maintenance, use and repair of technical equipment and installations

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Remarks

This appropriation is intended to cover the cost of maintaining and repairing the equipment and installations referred to in Items 2 2 0 0 to 2 2 0 2.

2 2 0 4 Electronic office equipment

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Remarks

This appropriation is intended to cover expenditure on the purchase, hire, installation and maintenance of electronic office equipment, such as typewriters, calculators, word processors, etc., and expenditure regarding documentation, office supplies, etc.

2 2 1 Furniture

2 2 1 0 New purchases of furniture

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Remarks

This appropriation is intended to cover furniture requirements.

2 2 1 1 Replacement of furniture

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Remarks

This item is intended to cover the renewal or replacement of furniture.

2 2 1 2 Rental of furniture

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Remarks

This appropriation is intended to cover the occasional hire of furniture.

2 2 1 3 Maintenance, use and repair of furniture

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Remarks

This appropriation is intended to cover the maintenance and repair of furniture.

2 2 3 Vehicles

2 2 3 0 New purchases of vehicles

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Remarks

This item is intended to cover the purchase of vehicles for the Office.

2 2 3 1 Replacement of vehicles

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Remarks

This item is intended to cover the replacement of vehicles for the Office.

2 2 3 2 Rental of vehicles

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Remarks

This amount is intended to cover:

- the costs of taxis or car rental for journeys which are of such an urgent and/or special nature that no other means of transport can be used,

- short-term or long-term hire of vehicles for the Office.

2 2 3 3 Maintenance, use and repair of vehicles

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Remarks

This appropriation is intended to cover vehicle operating and maintenance costs (insurance, fuel, spare parts and all repair bills).

2 2 5 Documentation and library expenditure

2 2 5 0 Library stocks, purchase of books

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Remarks

This appropriation is intended to cover the purchase of specialist books, yearbooks, directories, dictionaries, documents and other specialised publications (not periodicals) in printed or electronic form (CD-ROM).

It also covers updates for existing volumes.

2 2 5 1 Special library, documentation and reproduction equipment

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Remarks

This appropriation is intended to cover the purchase of special equipment for the Office library (catalogues, shelving, catalogue storage units, microfiche readers, CD-ROM readers, etc.).

2 2 5 2 Subscriptions to newspapers and periodicals

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Remarks

This appropriation is intended to cover the costs of subscriptions to newspapers, specialist periodicals, daily newspapers of the Member States, Official Journals, parliamentary records, foreign trade statistics, various bulletins and other special publications.

2 2 5 4 Binding and upkeep of library books

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Remarks

This appropriation is intended to cover binding and other costs essential for the upkeep of books and periodicals.

CHAPTER 2 3 - CURRENT ADMINISTRATIVE EXPENDITURE

2 3 0 Stationery and office supplies

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Remarks

This appropriation is intended to cover the purchase of paper, envelopes and office supplies, outside printing costs, the costs of photocopies and the purchase of products for reproduction equipment.

2 3 2 Financial charges

2 3 2 0 Bank charges

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Remarks

This appropriation is intended to cover bank charges and the cost of connection to the interbank telecommunications network.

2 3 2 1 Exchange rate losses

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Remarks

This item is intended to cover exchange rate losses incurred by the Office in the course of the management of its budget, in so far as they are not offset by exchange rate gains.

2 3 2 9 Other financial charges

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Remarks

This appropriation is intended to cover the costs of bank guarantees with third parties, in order to fulfil contractual clauses.

2 3 3 Legal expenses

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Remarks

This article is intended to cover preliminary legal costs and the services of lawyers or other experts called in to advise the Office.

It also covers expenses incurred before the Court of Justice and other courts.

2 3 4 Damages

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Remarks

This article is intended to cover damages and the cost of settling claims against the Office (civil liability).

2 3 5 Other operating expenditure

2 3 5 0 Miscellaneous insurance

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Remarks

This appropriation is intended to cover various kinds of insurance (in particular civil liability, theft, insurance to cover the liability of accounting officers and imprest administrators, and insurance for staff shops and restaurants, etc.).

2 3 5 2 Miscellaneous expenditure on internal meetings

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Remarks

This appropriation is intended to cover the cost of refreshments and meals served during internal meetings.

2 3 5 3 Departmental removals

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Remarks

This appropriation is intended to cover the cost of Office removals and the general handling of equipment, furniture and office supplies inside the building.

2 3 9 Services rendered by Community institutions, agencies and offices to the Office

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Remarks

This appropriation is intended to cover services rendered to the Office by Community institutions, agencies and offices, in particular interpreting services for meetings of the Administrative Council.

CHAPTER 2 4 - POSTAL CHARGES AND TELECOMMUNICATIONS

2 4 0 Postage and delivery charges

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Remarks

This appropriation is intended to cover expenditure on postal and delivery charges for ordinary mail, for reports and publications, on postal and other packages sent by air or surface mail, and on the Office's internal mail.

2 4 1 Telecommunications

2 4 1 0 Subscriptions and charges

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Remarks

This appropriation is intended to cover the costs of telephone rentals and calls (official calls only, as private calls are billed), faxes, videoconferences, data transmission and the purchase of directories.

2 4 1 1 Purchase and installation of telecommunications equipment

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Remarks

This appropriation is intended to cover expenditure on telecommunications equipment, including cables: purchase, hire, installation, maintenance, documentation, etc.

CHAPTER 2 5 - EXPENDITURE ON FORMAL AND OTHER MEETINGS

2 5 0 Meetings in general

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Remarks

This appropriation is intended to cover the travelling, subsistence and incidental expenses of experts and others, in particular members of the Administrative Council, who have been convened to attend meetings, study groups and working parties.

It also covers costs associated with the holding of meetings, in so far as they are not covered by the existing infrastructure.

2 5 1 Actions with future European Community Member States

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Remarks

Actions with future European Community Member States

2 5 5 Miscellaneous expenditure on the organisation of and participation in conferences, congresses, trade fairs and meetings

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Remarks

This appropriation is intended to cover expenditure connected with the organisation of conferences, seminars, trade fairs and meetings, with the exception of expenses concerning the existing infrastructure and the remuneration of conference interpreters.

CHAPTER 2 6 - STUDIES, SURVEYS AND CONSULTATIONS

2 6 0 Limited consultations, studies and surveys

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Remarks

This appropriation is intended to cover expenditure on specialised studies, contracted out to experts or consultants, in so far as the Office does not have suitable staff to carry out such studies itself.

TITLE 3

OPERATIONAL EXPENDITURE

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CHAPTER 3 0 - FEES FOR THE ACTIVITIES OF THE EXAMINATION OFFICES

CHAPTER 3 1 - MAINTENANCE OF REFERENCE COLLECTIONS

CHAPTER 3 2 - PROCUREMENT OF OTHER EXAMINATION REPORTS

CHAPTER 3 3 - EXAMINATION OF VARIETY DENOMINATIONS

CHAPTER 3 4 - PUBLICATIONS

CHAPTER 3 5 - TECHNICAL SURVEYS, STUDIES AND CONSULTATIONS

CHAPTER 3 0 - FEES FOR THE ACTIVITIES OF THE EXAMINATION OFFICES

3 0 0 Fees payable to the competent agencies and offices in the Member States acting as examination offices

3 0 0 0 Fees for technical examinations of plant varieties

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Remarks

Council Regulation (EC) No 2100/94, and in particular Article 58 and Article 55(1) thereof.

This appropriation is intended to cover the fees payable to the offices entrusted by the Office with responsibility for the technical examination of plant varieties.

3 0 0 1 Fees for technical verification of plant varieties

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Remarks

Regulation (EC) No 2100/94, and in particular Articles 64 and 65 and Article 55(1) thereof.

This appropriation is intended to cover the fees payable to the offices entrusted with responsibility for technical verification after the grant of Community plant variety rights by the Office.

3 0 1 Fees payable to other appropriate agencies and offices acting as examination offices

3 0 1 0 Fees for technical examinations of plant varieties carried out by agencies and offices other than those referred to in Article 3 0 0

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Remarks

Regulation (EC) No 2100/94, and in particular Article 58 and Article 55(2) thereof.

This appropriation is intended to cover the fees payable to agencies and offices, other than those referred to in Article 3 0 0, entrusted by the Office with responsibility for the technical examination of plant varieties.

3 0 1 1 Fees for technical verification of plant varieties

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Remarks

Regulation (EC) No 2100/94, and in particular Articles 64 and 65 and Article 55(2) thereof.

This item is intended to cover the fees payable to agencies and offices, other than those referred to in Article 3 0 0, entrusted with responsibility for technical verification after the grant of Community plant variety rights by the Office.

CHAPTER 3 1 - MAINTENANCE OF REFERENCE COLLECTIONS

3 1 0 Expenditure on the maintenance of reference collections of varieties at the examination offices

3 1 0 0 Expenditure in respect of the competent agencies and offices of the Member States

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Remarks

This item is intended to cover the costs incurred by the competent agencies and offices of the Member States in maintaining reference collections of plant varieties as a basis for technical examinations requested by the Office.

3 1 0 1 Expenditure in respect of other appropriate agencies and offices

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Remarks

This item is intended to cover the costs incurred by competent agencies and offices other than those referred to in Item 3 1 0 0 in maintaining reference collections of plant varieties as a basis for technical examinations requested by the Office.

CHAPTER 3 2 - PROCUREMENT OF OTHER EXAMINATION REPORTS

3 2 0 Expenditure on the procurement of other examination reports made available on the basis of an agreement between the Office and a competent authority in a Member State

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Remarks

This appropriation is intended to cover the purchase, in accordance with the implementing rules, of examination reports made available to the Office relating to technical examinations already carried out or, in certain cases, already being carried out.

CHAPTER 3 3 - EXAMINATION OF VARIETY DENOMINATIONS

3 3 0 Expenditure on the examination of variety denominations

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Remarks

Examination of proposed variety denominations (Article 54(1) of Regulation (EC) No 2100/94).

CHAPTER 3 4 - PUBLICATIONS

3 4 0 Official publications

3 4 0 0 Official Gazette

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Remarks

This appropriation is intended to cover the costs of publishing the Official Gazette of the Office.

3 4 1 Miscellaneous publications

3 4 1 0 General publications

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Remarks

This appropriation is intended to cover the costs of publishing other Office publications.

3 4 1 2 Publicity and promotional publications

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Remarks

This appropriation is intended to cover expenditure on Office publicity and promotional publications, in order to advertise its activities to the economic sectors and public authorities concerned.

CHAPTER 3 5 - TECHNICAL SURVEYS, STUDIES AND CONSULTATIONS

3 5 0 Technical studies

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Remarks

This appropriation is intended to cover the costs of specialised technical studies (technical studies, technical and financial analyses, etc.).

TITLE 10

OTHER EXPENDITURE

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CHAPTER 10 0 - PROVISIONAL APPROPRIATIONS

CHAPTER 10 1 - CONTINGENCY RESERVE

CHAPTER 10 2 - CONTRIBUTION TO THE TRANSLATION CENTRE

CHAPTER 10 3 - REPAYMENT OF EC SUBSIDY

CHAPTER 10 0 - PROVISIONAL APPROPRIATIONS

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Remarks

The appropriations entered in this chapter are purely provisional.

CHAPTER 10 1 - CONTINGENCY RESERVE

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Remarks

Following the introduction of the new way of presenting the budget, this heading can be deleted, since part "C" of the budget now includes the Office's reserve.

CHAPTER 10 2 - CONTRIBUTION TO THE TRANSLATION CENTRE

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Remarks

Possible contribution to the start-up of the Translation Centre in Luxembourg (see Item 1 1 7 6).

CHAPTER 10 3 - REPAYMENT OF EC SUBSIDY

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Remarks

Repayment of subsidy: Regulation (EC) No 2100/94, and in particular Article 108 thereof.

RESERVE

TITLE 1 -

BALANCE FROM THE FINANCIAL YEAR

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Remarks

Council Regulation (EC) No 2100/94 of 27 July 1994 on Community plant variety rights, and in particular Article 108 (OJ L 227, 1.9.1994, p. 1) thereof.

CPVO Financial Regulation.

TITLE 2 -

SURPLUS AT 31 DECEMBER

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Remarks

Council Regulation (EC) No 2100/94 of 27 July 1994 on Community plant variety rights, and in particularArticle 108 (OJ L 227, 1.9.1994, p. 1) thereof.

CPVO Financial Regulation.

Establishment plan for 1999

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