COMMISSION DECISION of 5 October 1994 on the Community's financial contribution to programmes for the control of organisms harmful to plants and plant products in the French overseas departments for 1994 (Only the French text is authentic) (94/679/EC)

THE COMMISSION OF THE EUROPEAN COMMUNITIES,

Having regard to the Treaty establishing the European Community,

Having regard to Council Regulation (EEC) No 3763/91 of 16 December 1991 introducing specific measures in respect of certain agricultural products for the benefit of the French overseas departments (1), as amended by Commission Regulation (EEC) No 3714/92 (2), and in particular the first subparagraph of Article 11 (3) thereof,

Whereas Commission Decision 93/522/EEC (3) defines what measures are eligible for Community financing as regards programmes for the control of organisms harmful to plants and plant products in the French overseas departments, the Azores and Madeira;

Whereas the specific agricultural production conditions in the French overseas departments call for particular attention; whereas action must be taken or stepped up as regards crop production, and in particular in its phytosanitary aspects;

Whereas the action to be taken or stepped up in phytosanitary matters is exceptionally costly;

Whereas the action programme has been presented to the Commission by the relevant French authorities; whereas this programme specifies the objectives to be achieved, the measures to be carried out, their duration and their cost so that the Community may, in appropriate circumstances, contribute to their financing;

Whereas the Community's financial contribution may cover up to 60 % of eligible expenditure, protective measures for bananas being excluded;

Whereas the measures provided for in this Decision are in accordance with the opinion of the Standing Committee on Plant Health,

HAS ADOPTED THIS DECISION:

Article 1

The Community's financial contribution to the official programme for the control of organisms harmful to plants and plant products in the French overseas departments presented by France for 1994 is hereby approved.

Article 2

The official programme is made up of four sub-programmes:

1. a sub-programme drawn up for the department of Guadeloupe in five parts:

- reinforcement of the work of the FDGCEC (Departmental Federation of Crop Protection Groups),

- control of yam anthracnose,

- a fruit fly survey,

- strengthening of an agricultural information network,

- pest risk assessment and establishment of flower quarantine facilities;

2. a sub-programme drawn up for the department of Guiana in five parts:

- the stengthening of a phytosanitary information network,

- reinforcement of the work of groups combating crop pests,

- reinforcement of analysis and diagnosis structures,

- publication of a compendium on phytosanitary products suitable for use in Guiana,

- a survey on fruit flies and a feasibility study on the eradication of Dacus dorsalis;

3. a sub-programme for the department of Réunion in three parts:

- the establishment of a phytosanitary analysis unit,

- reinforcement of the resources of the FDGDEC (Federation of Crop Protection Groups),

- a survey on fruit fly control;

4. a sub-programme for the department of Martinique in four parts:

- development of detection methods for harmful organisms,

- development of integrated control in market gardens,

- a fruit fly survey,

- reinforcement of the resources of communal groups combating crop pests.

Article 3

The Community contribution to financing the programme is limited to a maximum of 60 % of the expenditure related to eligible measures as defined by Decision 93/522/EEC and is set for 1994 at ECU 1 000 000 out of a total expenditure of ECU 1 666 700 (VAT excluded).

The schedule of programme costs and their financing is set out as Annex I to this Decision. Should the total eligible expenditure for 1994, as presented by France, be less than the anticipated amount of ECU 1 666 700, the Community's contribution shall be reduced proportionately.

The Community reimbursement shall be effected up to the amount indicated in the first paragraph, at the rate of the ecu as at 1 July 1994, namely FF 6,591580.

Article 4

An advance of ECU 400 000, equal to 40 % of the Community contribution, shall be paid to France.

Article 5

The Community assistance shall relate to the eligible measures associated with the operations covered by the programme set up in France by provisions for which the necessary financial resources have been committed between 1 October and 31 December 1994. The final date for payments in connection with the operations shall be 30 September 1995, and any non-compliance without justification of delay shall entail loss of entitlement to Community financing.

Article 6

Provisions for the financial implementation of the programme, provisions on compliance with Community policies and the information to be supplied to the Commission by France are set out in Annex II.

Article 7

Any public contracts in connection with investments covered by the programme referred to in this Decision shall be governed by Community law and in particular by the Directives coordinating procedures for awarding public works and supply contracts, and by Articles 30, 52 and 59 of the Treaty.

Article 8

This Decision is addressed to the French Republic.

Done at Brussels, 5 October 1994.

For the Commission

René STEICHEN

Member of the Commission

(1) OJ No L 356, 24. 12. 1991, p. 1.

(2) OJ No L 378, 23. 12. 1992, p. 23.

(3) OJ No L 251, 8. 10. 1993, p. 35.

ANNEX I

FINANCIAL TABLE FOR 1994 "(in thousands of ecu)""" ID="1">251,2> ID="2">167,5> ID="3">418,7"> ID="1">263,9> ID="2">176,0> ID="3">439,9"> ID="1">104,7> ID="2">69,8> ID="3">174,5"> ID="1">380,2> ID="2">253,4> ID="3">633,6"> ID="1">1 000,0> ID="2">666,7> ID="3">1 666,7">

ANNEX II

I. PROVISIONS ON THE IMPLEMENTATION OF THE PROGRAMME A. Provisions on financial implementation

1. The Commission's intention is to establish real cooperation with the authorities responsible for the implementation of the programme. In line with the programme these authorities are those indicated below.

Commitments and payments

2. France guarantees that, for all action co-financed by the Commission all public and private bodies involved in its management and implementation shall keep accounts in standard form of all transactions in order to facilitate monitoring of expenditure by the Community and the national authorities responsible for surveillance.

3. The initial budgetary commitment shall be based on an indicative financial plan; this commitment shall be made for one year.

4. The commitment will be made when the decision approving assistance is adopted by the Commission according to Article 16a of Council Directive 77/93/EEC (1).

5. Following commitment a first advance of 40 % of the amount committed is made.

6. The balance of the amount committed is paid as two equal payments, each of 30 % of the total amount committed. The first part of the balance is paid upon presentation to the Commission of the first interim report of activity and after it has been approved by the Commission. The second and final part of the balance is paid upon presentation to the Commission of the detailed total expenditure made, and after approval by the Commission of the final report of activity.

Authorities responsible for the implementation of the programme

- Central administration:

Ministère de l'agriculture et de la pêche

Direction générale de l'alimentation

Sous-direction de la protection des végétaux

175 rue du Chevaleret

75646 Paris Cedex 13

- Local administration:

- Guadeloupe:

Ministère de l'agriculture et de la pêche

Direction de l'agriculture et de la forêt

Jardin Botanique

97109 Basse-Terre Cedex

- Martinique:

Ministère de l'agriculture et de la pêche

Direction de l'agriculture et de la forêt

Jardin Desclieux

BP 642

97262 Fort-de-France Cedex

- Guyana:

Ministère de l'agriculture et de la pêche

Direction de l'agriculture et de la forêt

Cité Rebard

Route de Baduel

BP 746

97305 Cayenne Cedex

- Réunion:

Ministère de l'agriculture et de la pêche

Direction de l'agriculture et la forêt

Parc de la Providence

97489 Saint-Denis

7. The actual expenditure incurred shall be notified to the Commission broken down by type of action or sub-programme in a way demonstrating the link between the indicative financial plan and expenditure actually incurred. If France keeps suitable computerized accounts this will be acceptable.

8. All payments of aid granted by the Commission pursuant to this Decision shall be made to the authority designated by France, which will also be responsible for repayment to the Commission of any excess amount.

9. All commitments and payments shall be made in ecus.

Financial schedules for Community support frameworks and amounts of Community aid shall be expressed in ecus at the rate fixed by this Decision. Payment shall be made to the following account:

Ministère du budget

Direction de la comptabilité publique

Agence comptable centrale du Trésor

139 rue de Bercy

75572 Paris Cedex 12

No 47598

Financial control

10. Inspections may be carried out by the Commission or the Court of Auditors should it so request. France and the Commission shall immediately exchange all relevant information in regard to the outcome of an inspection.

11. For three years following the last payment relating to the assistance the authority responsible for implementation shall keep available to the Commission all documentary evidence of expenditure incurred.

12. When it submits applications for payment France shall make available to the Commission all official reports relating to supervision of the measures in question.

Reduction, suspension and withdrawal of aid

13. France shall declare that Community funds are used for the intended purposes. If implementation of a measure appears to require only part of the financial assistance allotted the Commission shall immediately recover the amount due. In cases of dispute the Commission shall examine the case, asking France or the other authorities designated by France for implementation of the measure to submit their comments within two months.

14. The Commission may reduce or suspend aid for a measure if the examination confirms the existence of an irregularity, in particular of a substantial modification affecting the nature or conditions of implementation of the measure for which approval by the Commission has not been sought.

Recovery of undue payments

15. All sums unduly paid must be reimbursed to the Commission by the designated authority indicated in point 8. Interest may be levied on sums not reimbursed. If for any reason the designated authority indicated in point 8 does not reimburse the Community, France shall pay the amount to the Commission.

Prevention and detection of irregularities

16. The partners shall observe a code of conduct drawn up by France in order to ensure that any irregularity in the provision of assistance programme is detected. France shall ensure that:

- suitable action is taken in this area,

- any amount unduly paid as a result of an irregularity is recovered,

- action is taken to prevent irregularities.

B. Monitoring and assessment

I. Monitoring committee

1. Establishment

Independent of the financing of this action, a monitoring committee for the operational programme shall be set up, composed of representatives of France and the Commission. It shall review implementation of the programme and, where appopriate, propose any adjustments required.

2. The committee shall establish its own internal procedures within three months of its establishment.

3. Competence of monitoring committee

The committee:

- shall have as its general responsibility the satisfactory progress of the operational programme towards attainment of the objectives set. Its competence shall embrace the programme measures within the limits of the Community aid granted. It shall keep watch on respects for the regulatory provisions, including those on eligibility of operations and projects,

- shall, on the basis of information on the selection of projects already approved and implemented, reach an opinion on application of the selection criteria set out in the operational programme,

- shall propose any action required to accelerate implementation of the programme in the light of the information furnished periodically by the interim monitoring and assessment indicators,

- may, in agreement with the Commission representative(s), adjust the financing plans within a limit of 15 % of the Community contribution to a sub-programme or measure for the entire period, and 20 % for any year, provided that the total amount scheduled in the operational programme is not exceeded. Care must be taken to see that the main objectives of the operational programme are not thereby compromised,

- shall give its opinion on the adjustments proposed to the Commission,

- shall issue an opinion on technical assistance projects scheduled in the operational programme,

- shall give its opinion on draft annual implementation reports,

- shall report regularly to the Standing Committee on Plant Health on the progress of the programme and expenditure incurred, at least twice a year.

II. Monitoring and assessment of the operational programme during the implementation period (continuous monitoring and assessment)

1. The national agency responsible for implementation shall also be responsible for continuous monitoring and assessment of the operational programme.

2. By continuous monitoring is meant an information system on the state of progress of the programme. Continuous monitoring will cover the measures contained in the operational programme. It involves reference to the financial and physical indicators structured so as to permit assessment of the correspondence between expenditure on each measure and predefined physical indicators showing the degree of realization.

3. Continuous assessment of an operational programme will involve analysis of the quantitative results of implementation on the basis of operational, legal and procedural considerations. The purpose is to guarantee correspondence between measures and programme objectives.

Implementation report and scrutiny of operational programmes

4. France shall notify to the Commission, within three months of adoption of the operational programme, the name of the authority responsible for compilation and presentation of the annual implementation report. Within three months of its appointment this authority shall present to the Commission a proposal for standard presentation of implementation reports.

The final report shall contain a concise evaluation of the entire programme (degree of achievement of physical and qualitative objectives and of progress accomplished) and an assessment of the immediate phytosanitary and economic impact should be made on the basis of the indicators agreed.

The final report on the present programme will be presented by the competent authority to the Commission and to the Standing Committee on Plant Health on 31 December 1995 at the latest.

5. The Commission may jointly with France call in an independent assessor who shall, on the basis of the continuous monitoring, carry out the continuous assessment defined at 3. He may submit proposals for adjustment of the sub-programmes and/or measures, modification of the selection criteria for projects, etc., in the light of difficulties encountered in the course of implementation. On the basis of monitoring of management he shall issue an opinion on the admimistrative measures to be taken. To guarantee the assessor's impartiality the Commission will not pay the entire cost of employing him.

C. Information and publicity

In the framework of this action, the agency appointed as responsible for the programme shall ensure that it is adequately publicised.

It shall in particular take action to:

- make potential recipients and professional organizations aware of the possibilities offered under the programme measures,

- make the general public aware of the Community's role in the programme.

France and the agency responsible for implementation shall consult the Commission on initiatives envisaged in this area, possibly through the monitoring committee. They shall regularly notify the Commission of information and publicity measures adopted, either by an annual report or through the monitoring committee.

The national legal provisions on confidentiality of information shall be complied with.

II. COMPLIANCE WITH COMMUNITY POLICIES Community policies applying in this field must be complied with.

The operational programme shall be implemented in accordance with the provisions on coordination of and compliance with Community policies. The following information must be supplied by France.

1. Award of public contracts

The 'public contracts' (1) questionnaire must be completed for:

- public contracts above the ceilings set by the 'supplies' and 'works' directives that are awarded by contract-awarding authorities as defined in these directives and are not covered by the exemptions specified therein,

- public contracts below these ceilings where they constitute components of a single piece of work or of uniform supplies of a value above the ceiling. By 'a single piece of work' is meant a product of building or civil engineering works intended in itself to fulfil an economic or technical function.

The thresholds will be those in force on the date of notification of this Decision.

2. Protection of the environment

(a) General information

- description of the main environmental features and problems of the region concerned, giving a description of the important conservation areas (sensitive zones),

- a comprehensive description of the major beneficial and harmful effects that the programme, given the investments planned, is likely to have on the environment,

- a description of the action planned to prevent, reduce or offset any serious harmful effects on the environment,

- a report on consultations with the responsible environmental authorities (opinion of the Ministry for the Environment or its equivalent) and , if there were any such consultations, with the public concerned.

(b) Description of planned activities

For programme measures liable to have a significantly harmful effect on the environment:

- the procedures which will be applied for assessing individual projects during implementation of the programme,

- the mechanisms planned for monitoring environmental impact during implementation, assessing results and eliminating, reducing or offsetting harmful effects.

(1) OJ No L 26, 31. 1. 1977, p. 20.

(2) Commission notification to the Member States C(88) 2510 (OJ No C 22, 28. 1. 1989, p. 3) on monitoring of compliance with public procurement rules in the projects and programmes financed by the structural funds and financial tools.