Decision No 2/2000 of the EU-Czech Association Council

of 31 August 2000

adopting the terms and conditions for the participation of the Czech Republic in Community programmes in the fields of training and education

(2000/589/EC)

THE ASSOCIATION COUNCIL,

Having regard to the Additional Protocol to the Europe Agreement establishing an association between the European Communities and their Member States, of the one part, and the Czech Republic, of the other part, concerning the Czech Republic's participation in Community programmes(1), and in particular Articles 1 and 2 thereof,

Whereas:

(1) According to Article 1 of the Additional Protocol, the Czech Republic may participate in Community framework programmes, specific programmes, projects or other actions notably in the fields of training and education.

(2) According to Article 2 of the Additional Protocol, the terms and conditions for the participation of the Czech Republic in these activities shall be decided by the Association Council.

(3) Following Decision No 2/97 of the Association Council between the European Communities and their Member States, of the one part, and the Czech Republic, of the other part, of 30 September 1997 adopting the terms and conditions for the participation of the Czech Republic in Community programmes in the fields of training, youth and education(2), the Czech Republic has been participating in the first phase of the Leonardo da Vinci(3) and Socrates(4) Programmes since 1 October 1997, and has expressed the wish to participate in the second phase of the programmes,

HAS DECIDED AS FOLLOWS:

Article 1

The Czech Republic shall participate in the second phase of the European Community programmes Leonardo da Vinci and Scorates set out respectively in Council Decision No 1999/382/EC of 26 April 1999 establishing the second phase of the Community vocational training action programme Leonardo da Vinci(5) and Decision No 253/2000/EC of the European Parliament of the Council of 24 January 2000 establishing the second phase of the Community action programme in the field of education Socrates(6) (hereinafter referred to as Leonardo da Vinci II and Socrates II) according to the terms and conditions set out in Annexes I and II which shall form an integral part of this Decision.

Article 2

This Decision shall apply for the duration of the Leonardo da Vinci II and Socrates II programmes, starting from 1 January 2000.

Article 3

This Decision shall enter into force on the day of its adoption by the Association Council.

Done at Brussels, 31 August 2000.

For the Association Council

The President

J. Kavan

(1) OJ L 317, 30.12.1995, p. 45.

(2) OJ L 277, 10.10.1997, p. 26.

(3) OJ L 340, 29.12.1994, p. 8.

(4) OJ L 87, 20.4.1995, p. 10. Decision as amended by Decision No 576/98/EC (OJ L 77, 14.3.1998, p. 1).

(5) OJ L 146, 11.6.1999, p. 33.

(6) OJ L 28, 3.2.2000, p. 1.

ANNEX I

TERMS AND CONDITIONS FOR THE PARTICIPATION OF THE CZECH REPUBLIC IN THE LEONARDO DA VINCI II AND SOCRATES II PROGRAMMES

1. The Czech Republic will participate in the activities of the Leonardo da Vinci II and Socrates II Programmes (hereinafter referred to as the Programmes) in conformity, unless otherwise provided in this Decision, with the objectives, criteria, procedures and deadlines as defined in Council Decision 1999/382/EC and Decision 253/2000/EC of the European Parliament and of the Council establishing these Community action programmes.

2. In conformity with the terms of the Articles 5 of the Decisions on Leonardo da Vinci II and Socrates II and with the provisions relating to the responsibilities of the Member States and of the Commission concerning the Leonardo da Vinci and Socrates national agencies adopted by the Commission, the Czech Republic will establish the appropriate structures for the coordinated management of the implementation of the programme actions at national level, and will take the measures needed to ensure the adequate funding of these agencies which will receive programme grants for their activities. The Czech Republic will take all other necessary steps for the efficient running of the Programmes at national level.

3. To participate in the Programmes, the Czech Republic will pay each year a contribution to the general budget of the European Union according to the arrangements set out in Annex II.

If necessary in order to take account of programme developments, or the evolution of the Czech Republic's absorption capacity, the Association Committee is entitled to adapt this contribution, so as to avoid a budgetary imbalance in the implementation of the Programmes.

4. The terms and conditions for the submission, assessment and selection of applications related to eligible institutions, organisations and individuals of the Czech Republic will be the same as those applicable to eligible institutions, organisations and individuals of the Community.

Czech experts may be taken into consideration by the Commission when appointing independent experts according to the relevant provisions of the decisions establishing the Programmes to assist it in project evaluation.

5. With a view to ensuring the Community dimension of the Programmes, in order to be eligible for Community financial support, projects and activities will have to include a partner from at least one of the Member States of the Community.

6. For the mobility activities referred to in Annex I, section III.1 of the Leonardo da Vinci II Decision, and for the Socrates decentralised actions, as well as for financial support to the activities of the national agencies set up in accordance with point 2 above, funds will be allocated to the Czech Republic on the basis of the annual programme budget breakdown decided at Community level and the Czech Republic's contribution to the Programme. The maximal amount of financial support to the activities of the national agencies will not exceed 50 % of the budget for the national agencies' work programmes.

7. The Member States of the Community and the Czech Republic will make every effort, within the framework of existing provisions, to facilitate the free movement and residence of students, teachers, trainees, trainers, university administrators, young people and other eligible persons moving between the Czech Republic and the Member States of the Community for the purpose of participating in activities covered by this Decision.

8. Activities covered by this Decision will be exempt from imposition by the Czech Republic of indirect taxes, customs duties, prohibitions and restrictions on imports and exports in respect of goods and services intended for use under such activities.

9. Without prejudice to the responsibilities of the Commission of the European Communities and the Court of Auditors of the European Communities in relation to the monitoring and evaluation of the programmes pursuant to the Decisions on Leonardo da Vinci II and Socrates II (Articles 13 and 14 respectively), the participation of the Czech Republic in the Programmes will be continuously monitored on a partnership basis involving the Commission of the European Communities and the Czech Republic. The Czech Republic will submit to the Commission relevant reports and take part in other specific activities set out by the Community in that context.

10. In conformity with the Community's Financial Regulations, contractual arrangements concluded with, or by, entities of the Czech Republic shall provide for controls and audits to be carried out by, or under the authority of, the Commission and the Court of Auditors. As far as financial audits are concerned, they may be carried out with the purpose of controlling such entities' income and expenditures, related to the contractual obligations towards the Community. In a spirit of cooperation and mutual interest, the relevant authorities of the Czech Republic shall provide any reasonable and feasible assistance as may be necessary or helpful under the circumstances to perform such controls and audits.

The provisions relating to the responsibilities of the Member States and of the Commission concerning the Leonardo da Vinci and the Socrates national agencies adopted by the Commission will apply to the relations between the Czech Republic, the Commission and the Czech national agencies. In the event of irregularity, negligence or fraud imputable to the Czech national agencies, the Czech authorities shall be responsible for the funds not recovered.

11. Without prejudice to the procedures referred to in Articles 7 of the Decision on Leonardo da Vinci II and Article 8 of the Decision on Socrates II, representatives of the Czech Republic will participate as observers in the Programme committees, for the points which concern them. These committees shall meet without the presence of representatives of the Czech Republic, for the rest of the points, as well as, at the time of voting.

12. The language to be used in contacts with the Commission, as regards the application process, contracts, reports to be submitted and other administrative arrangements for the Programmes, will be any one of the official languages of the Community.

13. The Community and the Czech Republic may terminate activities under this Decision at any time upon 12 months' notice in writing. Projects and activities in progress at the time of termination shall continue until their completion under the conditions laid down in this Decision.

ANNEX II

FINANCIAL CONTRIBUTION OF THE CZECH REPUBLIC TO LEONARDO DA VINCI II AND SOCRATES II

1. Leonardo da Vinci

The financial contribution to be paid by the Czech Republic to the budget of the European Union to participate in the Leonardo da Vinci II programme will be the following (in euro):

>TABLE>

2. Socrates

The financial contribution to be paid by the Czech Republic to the budget of the European Union to participate in the Socrates II programme in 2000 will be EUR 5094000.

The contribution to be paid by the Czech Republic for the following years of the programme will be decided by the Association Council in the course of the year 2000.

3. The Czech Republic will pay the contribution mentioned above, partly from the Czech national budget, and partly from the Czech Republic's PHARE National Programme. Subject to a PHARE separate programming procedure, the requested PHARE funds will be transferred to the Czech Republic by means of a separate financing memorandum. Together with the part coming from the Czech Republic's State budget, these funds will constitute the Czech Republic's national contribution, out of which it will make payments in response to annual calls for funds from the Commission.

4. PHARE funds will be requested according to the following schedule:

- EUR 3783000 for the contribution to the Socrates II programme in 2000,

- for the contribution to the Leonardo da Vinci II programme, the following yearly amounts (in euro):

>TABLE>

The remaining part of the contribution of the Czech Republic will be covered from the Czech State budget.

5. The Financial Regulation applicable to the general budget of the European Communities(1) will apply, notably as regards the management of the contribution of the Czech Republic.

Travel costs and subsistence costs incurred by representatives and experts of the Czech Republic for the purposes of taking part as observers in the work of the committees referred to in Annex I, Point 11 or other meetings related to the implementation of the Programmes shall be reimbursed by the Commission on the same basis as and in accordance with the procedures currently in force for nongovernmental experts of the Member States of the European Union.

6. After the entry into force of this Decision and at the beginning of each following year, the Commission will send to the Czech Republic a call for funds corresponding to its contribution to each of the respective Programmes under this Decision.

This contribution shall be expressed in euro and paid into a euro bank account of the Commission.

The Czech Republic will pay its contribution according to the call for funds:

- by 1 May for the part financed from its national budget, provided that the call for funds is sent by the Commission before 1 April, or at the latest one month after the call for funds is sent if later;

- by 1 May for the part financed from PHARE, provided that the corresponding amounts have been sent to the Czech Republic by this time, or at the latest in a period of 30 days after these funds have been sent to the Czech Republic.

Any delay in the payment of the contribution shall give rise to the payment of interest by the Czech Republic on the outstanding amount from the due date. The interest rate corresponds to the rate applied by the European Central Bank, on the due date, for its operations in euro, increased by 1,5 percentage points.

(1) OJ L 356, 31.12.1977, p. 1. Financial Regulation as last amended by Regulation (EEC, ECSC, Euratom) No 2673/1999 (OJ L 326, 18.12.1999, p. 1).