2004D0277 — EN — 07.09.2010 — 002.001

This document is meant purely as a documentation tool and the institutions do not assume any liability for its contents

►B COMMISSION DECISION of 29 December 2003 laying down rules for the implementation of Council Decision 2001/792/EC, Euratom establishing a Community mechanism to facilitate reinforced cooperation in civil protection assistance interventions (notified under document number C(2003) 5185) (Text with EEA relevance) (2004/277/EC, Euratom) (OJ L 087, 25.3.2004, p.20)

Amended by:









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COMMISSION DECISION

of 29 December 2003

laying down rules for the implementation of Council Decision 2001/792/EC, Euratom establishing a Community mechanism to facilitate reinforced cooperation in civil protection assistance interventions

(notified under document number C(2003) 5185)

(Text with EEA relevance)

(2004/277/EC, Euratom)







THE COMMISSION OF THE EUROPEAN COMMUNITIES, Having regard to the Treaty establishing the European Community and the Treaty establishing the European Atomic Energy Community, Having regard to Council Decision 2001/792/EC, Euratom of 23 October 2001 establishing a Community mechanism to facilitate reinforced cooperation in civil protection assistance interventions ( 1 ), and in particular Article 8(2)(a) to (e) and (g) thereof, Whereas: (1) The Community mechanism established by Decision 2001/792/EC, hereinafter referred to as ‘the mechanism’, is intended to provide support in the event of major emergencies which may require urgent response action, including emergencies occurring within the context of crisis management referred to in Title V of the Treaty on European Union. In the event of the latter the Joint Declaration by the Council and the Commission on the use of the Community civil protection mechanism in crisis management referred to in Title V of the Treaty on European Union will be taken into account. (2) The mechanism is intended to help ensure better protection primarily of people, but also of the environment and property, in the event of a major emergency, including accidental marine pollution, as provided for in Decision No 2850/2000/EC of the European Parliament and of the Council of 20 December 2000 setting up a Community framework for cooperation in the field of accidental or deliberate marine pollution ( 2 ). (3) Participation in the Community mechanism is open to Member States, but should also be open to Norway, Iceland and Liechtenstein in the light of Decision of the EEA Joint Committee No 135/2002 of 27 September 2002 amending Protocol 31 to the EEA Agreement on cooperation in specific fields outside the four freedoms ( 3 ). With regard to the candidate countries, participation should be open to those countries having signed a memorandum of understanding with the Commission. (4) A procedure for the provision of up-to-date information on the resources available in the States participating in the mechanism for different types of interventions should be established, in order to facilitate, in the event of emergency, the mobilisation of intervention teams, experts and other resources and to ensure a better use of those resources. (5) A monitoring and information centre should be established which should be accessible and able to react immediately 24 hours a day in order to serve the States participating in the mechanism and the Commission. (6) The monitoring and information centre is an essential element of the mechanism because it ensures uninterrupted links with the civil protection operational contact points of the States participating in the mechanism. The monitoring and information centre should, in case of emergency, provide immediate access to essential information on experts, intervention teams and other intervention support available. (7) A common emergency communication and information system (CECIS) should be established in order to enable communication and sharing information between the monitoring and information centre and the designated contact points. (8) The CECIS is an essential element of the mechanism because it should guarantee the authenticity, integrity and confidentiality of information exchanged among the States participating in the mechanism under routine conditions as well as in emergencies. (9) The CECIS should be set up on the basis of a global implementation plan (GIP) as part of the PROCIV-NET project conducted and financed in the context of a programme for the interchange of data between administrations, the IDA programme as provided for in Decision No 1719/1999/EC of the European Parliament and the Council of 12 July 1999 on a series of guidelines, including the identification of projects of common interest, for trans-European networks for the electronic interchange of data between administrations (IDA) ( 4 ), as last amended by Decision No 2046/2002/EC ( 5 ), and Decision No 1720/1999/EC of the European Parliament and of the Council of 12 July 1999 adopting a series of actions and measures in order to ensure interoperability of and access to trans-European networks for the electronic interchange of data between administrations (IDA) ( 6 ), as last amended by Decision No 2045/2002/EC ( 7 ). (10) The availability of experts capable of organising and coordinating intervention teams represents an important element of the Community mechanism. In order to enable an efficient selection of the experts required, it is essential to agree on common selection criteria (11) The tasks of the experts should be defined and the procedure for dispatching them should be determined. (12) A training programme should be set up, with a view to improving the coordination of civil protection assistance interventions by ensuring compatibility and complementarity between the intervention teams and by improving the competence of experts. The programme should include joint courses and exercises and an exchange system, combined with lectures, case studies, working groups, simulations, and practical exercises, appropriate to the content of each action. The setting up of such a training programme is also in the spirit of Council Resolution 2002/C 43/01 of 28 January on reinforcing cooperation in the field of civil protection training ( 8 ). (13) In the framework of the Community mechanism, the definition of clear intervention rules is important to ensure efficient assistance in case of emergency. (14) The measures provided for in this Decision are in accordance with the opinion of the Committee established pursuant to Article 4(1) of Council Decision 1999/847/EC ( 9 ), Whereas: HAS ADOPTED THIS DECISION:







CHAPTER I

GENERAL PROVISIONS

Article 1

This Decision establishes rules implementing Decision 2001/792/EC, Euratom, as regards the following:

1. information on the relevant resources available for civil protection assistance intervention;

2. the establishment of a monitoring and information centre;

3. the establishment of a common emergency communication and information system, hereinafter referred to as ‘CECIS’;

4. the assessment and/or coordination teams, including criteria for the selection of experts;

5. establishment of a training programme;

6. interventions inside and outside the Community.

Article 2

For the purpose of this Decision the following definitions shall apply:

(a) ‘participating States’ means the Member States, the candidate countries having signed a memorandum of understanding with the Commission, and Norway, Iceland and Liechtenstein;

(b) ‘third countries’ means countries not participating in the mechanism;

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(c) ‘intervention teams’ means the human and material resources including civil protection modules (as referred to in Articles 3a, 3b and 3c) set-up by the Member States for civil protection interventions;

(d) ‘technical assistance support teams’ means the human and material resources set-up by the Member States to fulfil support tasks.

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CHAPTER II

RESOURCES AVAILABLE

Article 3

1. The participating States shall provide the Commission with the following information on the resources available for civil protection assistance interventions:

(a) the intervention teams identified in accordance with Article 3(a) of Decision 2001/792/EC, Euratom, and in particular (i) the size of the teams and the mobilisation time foreseen, (ii) their availability for interventions within the participating States and in third countries, (iii) their availability for short, medium or long-term missions, (iv) their means of transportation, and their degree of self-sufficiency, (v) any other relevant information;

(b) the experts selected in accordance with Article 3(b) of Decision 2001/792/EC/Euratom.

2. The information referred to in paragraph 1 shall be regularly updated.

3. The Monitoring and Information Centre, established in accordance with Article 4, shall compile the information referred to in paragraph 1 of this Article and make it available through the CECIS set up in accordance with Article 7.

4. The information referred to in paragraph 1 is based on a mission scenario approach for inside the participating States and outside these States.

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Article 3a

1. Subject to the development of additional modules, civil protection modules shall be in accordance with the general requirements listed in Annex II.

2. Technical assistance support teams shall be in accordance with the general requirements listed in Annex III.

3. Civil protection modules as well as technical assistance support teams may be composed of resources provided by one or more Member States.

4. Where a civil protection module or a technical assistance support team are composed of more than one component, the deployment of that civil protection module or technical assistance support team in an intervention may be limited to the components necessary for that intervention.

Article 3b

1. The following elements of self-sufficiency shall apply to the individual civil protection modules as specified in Annex II:

(a) appropriate shelter for the prevailing weather;

(b) power generation and lighting covering the consumption of the base of operation and of the equipment required to fulfil the mission;

(c) sanitation and hygiene facilities destined for the personnel of the module;

(d) availability of food and water for the personnel of the module;

(e) medical or paramedical staff, facilities and supplies for the personnel of the module;

(f) equipment storage and maintenance of the equipment of the module;

(g) equipment for the communication with the relevant partners, notably those in charge of the coordination on site;

(h) local transportation;

(i) logistics, equipment and staff enabling the setting-up of a base of operations and the beginning of the mission without delay upon arrival on site.

2. Compliance with the self-sufficiency requirements shall be guaranteed by the offering Member State by any of the following:

(a) including in the civil protection module the necessary staff, equipments and consumables;

(b) making the necessary arrangements on the site of operations;

(c) making the necessary prearrangements to combine a non self-sufficient intervention team with a technical assistance support team in order to comply with the requirements referred to in Article 3c prior to the provision of information on the civil protection module concerned in accordance with Article 3(1).

3. The period for which self-sufficiency must be guaranteed at the onset of the mission may not be shorter than either of the following:

(a) 96 hours;

(b) the periods laid down in Annex II for specific civil protection modules.

Article 3c

The Member States shall take the necessary measures to ensure that the following requirements are met:

(a) civil protection modules have the capability to operate with other civil protection modules;

(b) technical assistance support teams have the capability to operate with other technical assistance support teams and with civil protection modules;

(c) components of a civil protection module have the capability to operate together as one civil protection module;

(d) components of a technical assistance support team have the capability to operate together as one technical assistance support team;

(e) civil protection modules and technical assistance support teams, when deployed outside the EU, are able to operate with international disaster response capabilities supporting the affected state;

(f) team leaders, deputy team leaders and liaison officers of civil protection modules and technical assistance support teams participate in appropriate training courses and exercises organised by the Commission in accordance with Article 5(5) of Decision 2007/NNN/EC, Euratom.

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CHAPTER III

MONITORING AND INFORMATION CENTRE

Article 4

A monitoring and information centre accessible and able to react immediately 24 hours a day is hereby established and is located in the premises of the Commission.

Article 5

The day-to-day duties of the Monitoring and Information Centre shall include, in particular,

1. regularly updating the information provided by the participating States on the intervention team and experts identified and selected in accordance with Article 3(a) and (b) of Decision 2001/792/EC, Euratom, as well as other intervention support and medical resources that might be available for interventions;

2. pooling the information provided on the capability of the participating States to maintain a production of serums and vaccines or other necessary medical resources and on the stocks which might be available for intervention in the event of a major emergency and compile this information in the information system secured at the appropriate level;

3. regularly updating its working and emergency procedures;

4. contacting the contact points of the participating States with the aim of preparing, if necessary, a report on major emergencies;

5. participating in the ‘lessons learned’ programme and disseminating its results;

6. involvement in the preparation, organisation, and follow-up of the training courses;

7. involvement in the preparation, organisation, and follow-up of the field and tabletop exercises.

Article 6

In the event of a major emergency, the Monitoring and Information Centre shall operate according to the provisions set out in Chapter VII.







CHAPTER IV

COMMON EMERGENCY COMMUNICATION AND INFORMATION SYSTEM

Article 7

A common emergency communication and information system (CECIS) is hereby established.

Article 8

The CECIS shall consist of the following three components:

(a) a network layer, consisting of the physical network connecting the competent authorities and the contact points in the participating States and the Monitoring and Information Centre;

(b) an application layer, consisting of the databases and other information systems necessary for the functioning of the civil protection assistance interventions and in particular those needed: (i) for communicating notifications, (ii) for ensuring communication and information sharing between the Monitoring and Information Centre and competent authorities and the contact points, (iii) for compiling information on serums and vaccines or other medical resources and on stocks, (iv) for disseminating lessons learnt from interventions;

(c) a security layer, consisting of the set of systems, rules and procedures necessary for ensuring the confidentiality of the data stored in and exchanged via the CECIS.

Article 9

1. The CECIS shall be set up and operate in accordance with Decision No 1719/1999/EC and Decision No 1720/1999/EC.

2. The network layer shall be operated using the trans-European services for telematics between administrations (TESTA), an IDA generic service as set out in Article 4 of Decision No 1720/1999/EC.

3. The application layer shall be a web-enabled multilingual database, accessible over TESTA and linked with the use of a normal SMTP e-mail application.

4. The security layer shall be based on the use of the public key infrastructure for closed user groups (IDA PKI-CUG), an IDA generic service as set out in Article 4 of Decision No 1720/1999/EC.

Article 10

The handling of documents, databases, and information systems classified up to ‘EU RESTRICTED’ within the CECIS shall conform to the provisions set out in Council Decision 2001/264/EC ( 10 ) and in Commission Decision 2001/844/EC, ECSC, Euratom ( 11 ).

Documents and information classified as ‘EU CONFIDENTIAL’ or higher, shall be transmitted pursuant to special arrangements between the originator and the recipient(s).

The security classification of the CECIS shall be upgraded as appropriate.

Article 11

1. The participating States shall submit to the Commission the appropriate information using the ‘Country card template’ set out in the ►M1 Annex I ◄ .

2. The participating States shall provide information on contact points in the context of civil protection and, where appropriate, of other services handling natural, technological, radiological or environmental accidents, including accidental marine pollution.

3. The participating States shall notify the Commission of any changes to the information referred to in paragraphs 1 and 2 immediately.

Article 12

A user group consisting of representatives nominated by the participating States shall be established. It shall assist the Commission in the validation and testing of the CECIS.

Article 13

1. A global implementation plan (GIP) for the implementation of the CECIS is hereby established. According to the GIP the Commission shall:

(a) establish specific agreements in the context of the respective IDA framework contracts for the implementation of the network and security layers;

(b) on the basis of an open call for tenders, establish agreements for the development and validation of the application layer as well as for the feasibility studies;

(c) ensure that all persons involved in the development and validation phases as well as the subsequent feasibility studies are appropriately cleared to handle information classified at least ‘EU CONFIDENTIAL’ according to Decision 2001/264/EC and Commission Decision 2001/844/EC, ECSC, Euratom;

(d) ensure the management of the project in view of the final installation of the CECIS. In this respect, the Commission shall provide and update a general plan and shall coordinate the development, validation, and implementation phases with the participating States, and the selected contractor(s). The Commission shall also take into account the needs and requirements of the participating States;

(e) follow up, validate and test the separate layers and the completed CECIS with the help of the user group;

(f) ensure the training of trainers and that the participating States are regularly informed of the advancement of the project;

(g) ensure security of the project mainly by not permitting unauthorised dissemination of sensitive information;

(h) ensure, via the Commission's Data Centre, that the server is appropriately connected to TESTA and is available on at least the same service level as the rest of the network;

(i) ensure the implementation of the PKI through the Telecommunications Centre;

(j) provide all the necessary support for the implementation phase of the project and ensure necessary maintenance and support thereafter.

2. The participating States shall ensure the fulfilment of the engagements undertaken in the context of the country card template, such as connection to the TESTA II network, availability of conformant web browsers and e-mail clients and implementation of PKI procedures, in line with the approved planning.







CHAPTER V

ASSESSMENT AND/OR COORDINATION TEAMS, INCLUDING CRITERIA FOR THE SELECTION OF EXPERTS

Article 14

The participating States shall provide and regularly update their information on the experts selected in accordance with Article 3(b) of Decision 2001/792/EC, Euratom.

Article 15

The experts shall be classified in the following categories:

(a) technical experts;

(b) assessment experts;

(c) coordination team members;

(d) coordination head.

Article 16

1. The technical experts shall be able to provide advice on specific, highly technical topics and on risks involved and be available for missions.

2. The assessment experts shall be able to provide an assessment of the situation and advise on the appropriate action to be taken and be available for missions.

3. The coordination team members may include a deputy coordination head, persons responsible for logistics and communications and other personnel as necessary. If requested, the technical experts and the assessment experts may be incorporated into the coordination team in order to assist the coordination head for the whole duration of a mission.

4. The coordination head shall be responsible for leading the assessment and coordination team during an intervention. She/he shall assume proper liaison with the authorities of the affected country, with the Monitoring and Information Centre, with other international organisations and, in case of any civil protection assistance interventions outside the participating States, also with the Member State holding the Presidency of the Council of the European Union or its representative and with the Commission delegation in that country and with the office or official representative of the European Community Humanitarian Aid Office (ECHO) in that country.

Article 17

The information on the experts shall be compiled by the Commission in an expert database and be made available through the CECIS.

Article 18

The experts shall, where necessary, follow the training programme set up in accordance with Article 21.

Article 19

In the event of a request for assistance, the participating States shall be responsible for activating the available experts and put them in touch with the Monitoring and Information Centre.

Article 20

1. The Monitoring and Information Centre shall be capable of mobilising and dispatching the designated experts at very short notice after the experts have been activated by the participating States.

2. The Monitoring and Information Centre shall follow the dispatch procedure based on the confirmation for mission used by the Commission for the secondment of experts in emergency situations, which covers the following elements:

(a) written confirmation of the mission;

(b) the objectives of the mission;

(c) the envisaged duration of the mission;

(d) the local contact person information;

(e) the insurance condition coverage;

(f) the daily compensation allowance to cover expenses;

(g) the specific payment conditions;

(h) guidelines for technical experts, assessment experts, coordination experts and heads.







CHAPTER VI

TRAINING PROGRAMME

Article 21

1. A training programme covering civil protection assistance interventions is set up. The programme shall include general and specific courses, exercises and an exchange of experts system. The programme shall be aimed at the target groups set out in Article 22.

2. The Commission shall be responsible for the coordination and organisation of the training programme and for defining the content and the schedule of the training programme.

Article 22

The target groups of the training programme shall be:

(a) participating States' intervention teams;

(b) participating States' intervention team leaders, their deputies and liaison officers;

(c) experts of the participating States as set out in Article 15;

(d) national key contact point staff;

(e) officials of the Community institutions.

Article 23

The general and specific courses shall be aimed at the different target groups set out in Article 22(b) to (e).

Article 24

The exercises shall, in particular with regard to the target group set out in Article 22(a), aim at:

(a) improving the response capacity and providing the necessary practice of the teams meeting the criteria for participation in civil protection assistance interventions;

(b) improving and verifying the procedures and establishing a common language for the coordination of civil protection assistance interventions and reducing the response time in major emergencies;

(c) enhancing operational cooperation between the civil protection services of the participating States;

(d) sharing lessons learned;

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(e) enhancing the interoperability of civil protection modules.

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Article 25

The exchange system shall include the exchange of experts between participating States and/or the Commission, with the aim of enabling experts to:

1. gain experience in other fields;

2. become acquainted with various techniques and operational procedures used;

3. study approaches taken by other participating emergency services and institutions.

Article 26

Where appropriate, additional training opportunities to meet identified needs for the smooth and efficient operation of civil protection assistance interventions shall be provided.

Article 27

1. The Commission shall ensure coherence of the level of training and its content.

2. The participating States and the Commission shall designate their trainees for each training session.

3. The Commission shall organise an appropriate evaluation system of the training actions organised.







CHAPTER VII

INTERVENTIONS INSIDE AND OUTSIDE THE COMMUNITY

Article 28

Alert phase

1. In the event of a major emergency within the participating States or imminent threat thereof, which causes or is capable of causing transboundary effects or which may result in a call for assistance through the Monitoring and Information Centre from one or more countries, the competent authority and/or contact points of the State in which the emergency is imminent or has occurred, shall without delay inform the Monitoring and Information Centre via the established communication channels.

2. If the Commission has been informed of a major emergency occurring in a third country, which may require civil protection assistance, the Monitoring and Information Centre shall take contact with the competent authorities of the Member State holding the Presidency of the Council of the European Union and with the other relevant Commission services in order to inform them of the situation.

3. The Monitoring and Information Centre shall collect the essential information on early warnings and transmit that through the established communication channels and networks to the competent civil protection authorities of all participating States and/or their contact points.

4. A participating State affected by a major emergency shall keep the Monitoring and Information Centre informed of the evolution of the situation if any risks for transboundary consequences may appear. The Monitoring and Information Centre shall subsequently inform other participating States and relevant Commission services and regularly update its information of any evolution of the situation.

Article 29

Requests for assistance

1. A participating State or a third country affected by a major emergency shall, if assistance is required through the Community mechanism, address a formal request for civil protection assistance to the Monitoring and Information Centre.

2. In case of a major emergency occurring in a third country, which may require civil protection assistance, the Commission may decide on its own initiative to inform the third country of potential Community assistance if needed. The Monitoring and Information Centre shall keep the Member State holding the Presidency of the Council of the European Union regularly informed of any developments.

3. The State requesting assistance shall provide the Monitoring and Information Centre with all relevant information concerning the situation, and in particular, specific needs, the support requested and the location.

If assistance in the form of experts and/or intervention teams and means is requested, the requesting State shall inform the Monitoring and Information Centre about the time frame and location of arrival of the assistance, and the on-site operational contact point managing the emergency.

4. Following coordination between the Monitoring and Information Centre and the requesting State, the Monitoring and Information Centre shall dispatch the request for assistance to the participating States and, where appropriate consult the resources database and inform the relevant Commission services. Any changes in the initial request for assistance by the requesting State shall immediately be transmitted to all participating States.

5. Following the formal request, the participating States shall immediately inform the Monitoring and Information Centre about their current capacity for providing assistance, indicating its scope and terms.

6. The information referred to in paragraph 5 shall immediately be compiled and transmitted by the Monitoring and Information Centre to the requesting State and to the other participating States.

7. The requesting State shall inform the Monitoring and Information Centre of which intervention teams and means it has selected.

8. With regard to requests for intervention teams and means, the Monitoring and Information Centre shall inform the participating States of the selection of the requesting State. The participating States providing the assistance shall keep the Monitoring and Information Centre regularly informed on the dispatch of the intervention teams and means.

9. With regard to requests for experts, the Monitoring and Information Centre shall:

(a) contact the participating States, using the ‘expert database’ set up in accordance with Article 17, and enquire about the availability of experts ready to leave, whenever necessary, within three hours after their designation;

(b) after consultation with the requesting State, make a selection from amongst the available experts and inform the participating States accordingly;

(c) immediately make contact with the experts and proceed to dispatch them in accordance with the dispatch procedure set out in Article 20(2);

(d) on the basis of an updated report established by the requesting State, the Monitoring and Information Centre shall prepare a briefing for the experts and intervention team leaders before their dispatch.

10. In the event of a major emergency occurring in a third country, the Monitoring and Information Centre shall work in close consultation with the Member State holding the Presidency of the Council of the European Union and relevant Commission services.

11. The requesting State shall activate its own arrangements allowing coordination of the dispatched assistance at national or regional levels. The requesting State shall facilitate border crossings for the interventions and ensure logistical support.

Article 30

Direction of interventions

1. In the event of a major emergency occurring inside the Community, the requesting State shall direct the assistance intervention in accordance with Article 5(3) and(4) of Decision 2001/792/EC, Euratom.

2. In the event of a major emergency occurring outside the Community, the assessment and coordination teams shall carry out their tasks in accordance with Article 16. The coordination is ensured by the Member State holding the Presidency of the Council of the European Union or its appointed representative.

Article 31

Interventions in third countries

In third countries, the Community assistance intervention may either be conducted as an autonomous operation between the affected third country and the Monitoring and Information Centre and the representative of the Member State holding the Presidency of the Council of the European Union, or as a contribution to an intervention led by the EU or by an international organisation.

Article 32

Expert missions

1. The dispatched experts shall carry out the tasks set out in Article 16. They shall report regularly to the requesting State authorities and to the Monitoring and Information Centre.

2. The Monitoring and Information Centre shall keep the participating States informed about the progress of the expert mission.

3. With regard to the progress of the expert missions in third countries, the Monitoring and Information Centre shall keep the Delegation of the Commission in the country concerned and the representative of the Member State holding the Presidency of the Council of the European Union informed as well as the relevant services of the Commission.

4. The requesting State shall inform the Monitoring and Information Centre on a regular basis about the evolution of ongoing activities at the site of the emergency.

5. In the case of interventions in third countries, the coordination head shall inform the Monitoring and Information Centre on a regular basis of the evolution of ongoing activities on the site of the emergency.

6. The Monitoring and Information Centre shall compile all information received and distribute it to the contact points and competent authorities of the participating States.

Article 33

Operational disengagement

1. The requesting State or any of the participating States providing assistance shall inform the Monitoring and Information Centre and the dispatched Community experts and assistance intervention teams when their assistance is no longer required or can no longer be provided. The effective disengagement shall be organised in an appropriate way by the requesting State and the participating States; the Monitoring and Information Centre shall be kept informed thereof.

2. In third countries, the coordination head shall report to the Monitoring and Information Centre when assistance is no longer required or can no longer be provided. The Monitoring and Information Centre shall transmit this information to the delegation of the Commission in that country and the representative of the Member State holding the Presidency of the Council of the European Union as well as the relevant Commission services. The Monitoring and Information Centre in coordination with the Member State holding the Presidency of the Council of the European Union and the requesting State shall ensure the effective disengagement.

Article 34

Reporting and lessons learnt

1. The competent authorities of the requesting State and of the participating States having provided assistance, as well as the dispatched Community experts, shall present their conclusions on all aspects of the intervention to the Monitoring and Information Centre. A summary report shall then be prepared by the Monitoring and Information Centre on the assistance provided.

2. The Monitoring and Information Centre shall disseminate lessons learnt in order to evaluate and to improve the civil protection assistance interventions.

Article 35

Costs

1. If not agreed otherwise, the State requesting assistance shall bear the costs of assistance provided by the participating States.

2. The Participating State providing assistance may, bearing in mind in particular the nature of the emergency and the extent of any damage, offer its assistance entirely or partially free of charge. That State may also waive all or part of the reimbursement of its costs at any time.

3. If not agreed otherwise, for the duration of the intervention, the requesting State shall house and feed the assisting teams from the participating States, and, if their supplies and provisions run out, shall replenish them at its own expense. Nevertheless, assisting teams shall be initially logistically independent and self-sufficient for a reasonable period depending on the used assets and shall inform the Monitoring and Information Centre accordingly.

4. Costs for dispatching Community experts shall be handled in accordance with Article 20. The Commission shall bear these costs.

Article 36

Compensation for damage

1. The requesting State shall refrain from making any request for compensation from participating States for damage caused to their property or service staff where such damage is the consequence of the assistance intervention provided for by this Decision, unless it is proven to be the result of fraud or serious misconduct.

2. In the event of damage suffered by third parties as the result of assistance interventions, the requesting State and the participating State providing assistance shall cooperate to facilitate compensation of such damage.

Article 37

This Decision is addressed to the Member States.









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ANNEX I

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ANNEX II

General requirements for European civil protection modules ( 12 )







1. High capacity pumping Tasks — Provide pumping: — — in flooded areas, — to assist firefighting by delivering water. Capacities — Provide pumping with mobile medium and high capacity pumps with: — — an overall capacity of at least 1 000 m3/hour, and — a reduced capacity to pump 40 metres height difference. — Ability to: — — operate in areas and terrain that are not easily accessible, — pump muddy water, containing no more than 5 percent solid elements having particles size up to 40 mm, — pump water up to 40 °C for longer operations, — deliver water over a distance of 1 000 metres. Main components — Medium and high capacity pumps. — Hoses and couplings compatible with different standards, including the Storz standard — Sufficient personnel to fulfil the task, if necessary on a continuous basis. Self-sufficiency — Elements (a) to (i) of Article 3b(1) apply. Deployment — Availability for departure maximum 12 hours after acceptance of the offer. — Ability to be deployed for a period of up to 21 days.







2. Water purification Tasks — Provide drinkable water, from surface water sources, according to the applicable standards and at least to the level of the WHO standards. — Perform water quality control at the outtake point of the purification equipment. Capacities — Purify 225 000 litres of water per day. — Storage capacity equivalent to the production of half a day. Main components — Mobile water purification unit. — Mobile water storage unit. — Mobile field laboratory. — Couplings compatible with different standards, including the Storz standard. — Sufficient personnel to fulfil the task, if necessary on a continuous basis. Self-sufficiency — Elements of Article 3b(1)(a) to (i) apply. Deployment — Availability for departure maximum 12 hours after acceptance of the offer. — Ability to be deployed for a period of up to 12 weeks.







3. Medium urban search and rescue Tasks — Search for, locate and rescue victims (1) located under debris (such as collapsed buildings and transport incidents). — Provide lifesaving first aid as required, until handover for further treatment. Capacities — The module should have the ability to perform the following, taking into account acknowledged international guidelines, such as the International Search and Rescue Advisory Group (INSARAG) guidelines: — — search with search dogs and/or technical search equipment, — rescue, including lifting, — cutting concrete, — technical rope, — basic shoring, — hazmat detection and isolation (2), — advanced life support (3). — Ability to work on one site 24 hours per day for 7 days. Main components — Management (command, liaison/coordination, planning, media/reporting, assessment/analysis, safety/security). — Search (technical search and/or canine search, hazmat detection, hazmat isolation). — Rescue (breaking and breaching, cutting, lifting and moving, shoring, technical rope). — Medical, including care of patients and of the team’s personnel and search dogs. Self-sufficiency — At least 7 days of operations. — Elements (a) to (i) of Article 3b(1) apply. Deployment — Operational in the affected country within 32 hours. (1) Live casualty. (2) Basic capacity, more extensive capacities are included in the ‘chemical, biological, radiological and nuclear detection and sampling’ module. (3) Patient care (first aid and medical stabilisation) from victim access to victim handover.







4. Heavy urban search and rescue Tasks — Search for, locate and rescue victims (1) located under debris (such as collapsed buildings and transport incidents). — Provide lifesaving first aid as required, until handover for further treatment. Capacities — The module should have the ability to perform the following, taking into account acknowledged international guidelines, such as the INSARAG guidelines: — — search with search dogs and technical search equipment, — rescue, including heavy lifting, — cutting reinforced concrete and structural steel, — technical rope, — advanced shoring, — hazmat detection and isolation (2), — advanced life support (3). — Ability to work 24 hours per day on more than one site for 10 days. Main components — Management (command, liaison/coordination, planning, media/reporting, assessment/analysis, safety/security). — Search (technical search, canine search, hazmat detection, hazmat isolation). — Rescue (breaking and breaching, cutting, lifting and moving, shoring, technical rope). — Medical, including care of patients and of the team’s personnel and search dogs (4). Self-sufficiency — At least 10 days of operation. — Elements (a) to (i) of Article 3b(1) apply. Deployment — Operational in the affected country within 48 hours. (1) Live casualty. (2) Basic capacity, more extensive capacities are included in the ‘chemical, biological, radiological and nuclear detection and sampling’ module. (3) Patient care (first aid and medical stabilisation) from victim access to victim handover. (4) Subject to medical and veterinary licensing terms.







5. Aerial forest firefighting module using helicopters Tasks — Contribute to the extinction of large forest and vegetal fires by performing aerial firefighting. Capacities — Three helicopters with a capacity of 1 000 litres each. — Ability to perform continuous operations. Main components — Three helicopters with crew, to guarantee that at least two helicopters are operational at any time. — Technical staff. — 4 water buckets or 3 releasing kits. — 1 maintenance set. — 1 spare parts set. — 2 rescue hoists. — Communication equipment. Self-sufficiency — Elements (f) and (g) of Article 3b(1) apply. Deployment — Availability for departure maximum 3 hours after the acceptance of the offer.







6. Aerial forest firefighting module using airplanes Tasks — Contribute to the extinction of large forest and vegetal fires by performing aerial firefighting. Capacities — Two airplanes with a capacity of 3 000 litres each. — Ability to perform continuous operations. Main components — Two planes. — Minimum of four crews. — Technical staff. — Field maintenance kit. — Communication equipment. Self-sufficiency — Elements (f) and (g) of Article 3b(1) apply. Deployment — Availability for departure maximum 3 hours after the acceptance of the offer.







7. Advanced medical post Tasks — Perform patient profiling (triage) on the site of the disaster. — Stabilise the condition of and prepare the patient for transport to the most suitable health facility for final treatment. Capacities — Perform triage of at least 20 patients per hour. — Medical team capable of stabilising 50 patients per 24 hours of activity, working in two shifts. — Availability of supplies for the treatment of 100 patients with minor injuries per 24 hours. Main components — Medical team per 12-hour shift: — — triage: 1 nurse and/or 1 doctor, — intensive care: 1 doctor and 1 nurse, — serious, but not life-threatening injuries: 1 doctor and 2 nurses, — evacuation: 1 nurse, — specialised support personnel: 4. — Tents: — — tent(s) with interconnected areas for triage, medical care and evacuation, — tent(s) for the personnel. — Command post. — Logistic and medical supply deposit. Self-sufficiency — Elements (a) to (i) of Article 3b(1) apply. Deployment — Availability for departure maximum 12 hours after the acceptance of the offer. — Operational 1 hour after arrival on site.







8. Advanced medical post with surgery Tasks — Perform patient profiling (triage) on the site of the disaster. — Perform damage control surgery. — Stabilise the condition of and prepare the patients for transport to the most suitable health facility for final treatment. Capacities — Perform triage for at least 20 patients per hour. — Medical team capable of stabilising 50 patients per 24 hours of activity, working in two shifts. — Surgery team capable of damage control surgery for 12 patients per 24 hours of activity, working in two shifts. — Availability of supplies for the treatment of 100 patients with minor injuries per 24 hours. Main components — Medical team per 12-hour shift: — — triage: 1 nurse and/or 1 doctor, — intensive care: 1 doctor and 1 nurse, — surgery: 3 surgeons, 2 operating nurses, 1 anaesthetist, 1 anaesthetist nurse, — serious, but not life-threatening injuries: 1 doctor and 2 nurses, — evacuation: 1 nurse, — specialist support personnel: 4. — Tents: — — tent(s) with interconnected areas for triage, medical care and evacuation, — tent(s) for surgery, — tent(s) for the personnel. — Command post. — Logistic and medical supply deposit. Self-sufficiency — Elements (a) to (i) of Article 3b(1) apply. Deployment — Availability for departure maximum 12 hours after the acceptance of the offer. — Operational 1 hour after arrival on site.







9. Field hospital Tasks — Provide initial and/or follow-up trauma and medical care, taking into account acknowledged international guidelines for foreign field hospital use, such as World Health Organisation or Red Cross guidelines. Capacities — 10 beds for heavy trauma patients, possibility to expand the capacity. Main components — Medical team for: — — triage, — intensive care, — surgery, — serious, but not life-threatening injuries, — evacuation, — specialised support personnel, — and at least covering the following: generalist, emergency doctors, orthopaedic, paediatrician, anaesthetist, pharmacist, obstetrician, health director, laboratory technician, X-ray technician. — Tents: — — appropriate tents for the medical activities, — tents for personnel. — Command post. — Logistic and medical supply deposit. Self-sufficiency — Elements (a) to (i) of Article 3b(1) apply. Deployment — Availability for departure maximum 7 days after the request. — Operational on site 12 hours after arrival on site. — Ability to be operational for at least 15 days.







10. Medical aerial evacuation of disaster victims Tasks — Transport disaster victims to health facilities for medical treatment. Capacities — Capacity to transport 50 patients per 24 hour. — Ability to fly day and night. Main components — Helicopters/planes with stretchers Self-sufficiency — Elements (f) and (g) of Article 3b(1) apply. Deployment — Availability for departure maximum 12 hours after the acceptance of the offer.







11. Emergency temporary shelter Tasks — Provide emergency temporary shelter, including the essential services, mainly in the initial stages of a disaster in coordination with existing structures, local authorities and international organisations until handover to local authorities or humanitarian organisations, where the capacity remains necessary for longer periods. — Where a handover takes place, train the relevant personnel (local and/or international) before the pull out of the module. Capacities — Tent camp equipped for up to 250 persons. Main components — Taking into account acknowledged international guidelines, such as the SPHERE- guidelines: — — tents with heating (for winter conditions) and camp beds with sleeping-bag and/or blanket, — power generators and lighting equipment, — sanitation and hygiene facilities, — distribution of drinkable water, according to the WHO standard, — shelter for basic social activities (possibility to assemble). Self-sufficiency — Elements (a) to (i) of Article 3b(1) apply. Deployment — Availability for departure maximum 12 hours after the acceptance of the offer. — Generally, the mission should last at most 4 weeks, or a handover process would have begun where necessary.







12. Chemical, biological, radiological and nuclear detection and sampling (CBRN) Tasks — Carry out/confirm the initial assessment, including: — — the description of the dangers or the risks, — the determination of the contaminated area, — the assessment or confirmation of the protective measures already taken. — Perform qualified sampling. — Mark the contaminated area. — Prediction of the situation, monitoring, dynamic assessment of the risks, including recommendations for warning and other measures. — Provide support for immediate risk reduction. Capacities — Identification of chemical and detection of radiological hazards through a combination of hand held, mobile and laboratory based equipment: — — ability to detect alpha, beta and gamma radiation and to identify common isotopes, — ability to identify, and if possible, perform semi-quantitative analyses on common toxic industrial chemicals and recognised warfare agents. — Ability to gather, handle and prepare biological, chemical and radiological samples for further analyses elsewhere (1). — Ability to apply an appropriate scientific model to hazard prediction and to confirm the model by continuous monitoring. — Provide support for immediate risk reduction: — — hazard containment, — hazard neutralisation, — provide technical support to other teams or modules. Main components — Mobile chemical and radiological field laboratory. — Hand held or mobile detection equipment. — Field sampling equipment. — Dispersion modelling systems. — Mobile meteorological station. — Marking material. — Reference documentation and access to designated sources of scientific expertise. — Secure and safe containment for the samples and waste. — Decontamination facilities for the personnel. — Appropriate personnel and protective equipment to sustain an operation in a contaminated and/or oxygen deficient environment, including gas tight suits where appropriate. — Supply of technical equipment for hazard containment and neutralisation. Self-sufficiency — Elements (a) to (i) of Article 3b(1) apply. Deployment — Availability for departure maximum 12 hours after the acceptance of the offer. (1) This process should, where possible, take account of the evidential requirements of the requesting state.







13. Search and rescue in CBRN conditions Tasks — Special search and rescue using protective suits. Capacities — Special search and rescue using protective suits, in accordance with the requirements of the medium and heavy urban search and rescue modules as appropriate. — Three people working simultaneously in the hot zone. — Continuous intervention during 24 hours. Main components — Marking material. — Secure and safe containment for the waste. — Decontamination facilities for the personnel and the rescued victims. — Appropriate personnel and protective equipment to sustain a search and rescue operation in a contaminated environment, in accordance with the requirements of the medium and heavy urban search and rescue modules as appropriate. — Supply of technical equipment for hazard containment and neutralisation. Self-sufficiency — Elements (a) to (i) of Article 3b(1) apply. Deployment — Availability for departure maximum 12 hours after the acceptance of the offer.







14. Ground forest firefighting Tasks — To contribute to the extinction of large forest and vegetal fires by using ground means. Capacities — Sufficient human resources for continuous operations during 7 days. — Ability to operate in areas with restricted access. — Ability to set long lines of hoses with pumps, minimum 2 km, and/or make defence lines continuously. Main components — Firefighters trained to fulfil the above mentioned task and with additional safety and security training taking into account the different types of fires that the module might be deployed for. — Manual tools for making defence lines. — Hoses, portable tanks and pumps for establishing a line. — Adaptors for hose connection including the Storz standard. — Water backpacks. — Equipment potentially to be roped or winched down by helicopter. — Evacuation procedures for the firefighters have to be arranged with the receiving state. Self-sufficiency — Elements (a) to (i) of Article 3 b(1) apply. Deployment — Availability for departure maximum 6 hours after the acceptance of the offer. — Ability to work continuously during 7 days.







15. Ground forest firefighting using vehicles Tasks — To contribute to the extinction of large forest and vegetal fires using vehicles. Capacities — Sufficient human resources and vehicles for continuous operations with a minimum of 20 firefighters at anytime. Main components — Firefighters trained to fulfil the above mentioned task. — 4 vehicles with off road capability. — Tank capacity of each vehicle of at least 2 000 litres. — Adaptors for hose connection including the Storz standard. Self-sufficiency — Elements (a) to (i) of Article 3 b(1) apply. Deployment — Availability for departure maximum 6 hours after the acceptance of the offer. — Ability to work continuously during 7 days. — Deployment by land or sea. Deployment by air is only an option in well justified cases.







16. Flood containment Tasks — Reinforce existing structures and build new barriers to prevent further flooding of rivers, basins, waterways with rising water levels. Capacities — Ability to dam up water to a minimum height of 0,8 metres using: — — the materials enabling building a barrier 1 000 metres long, — further materials made available on-site. — Ability to reinforce existing levees. — Ability to operate at a minimum of 3 locations at the same time within an area accessible by trucks. — Operational 24/7. — Supervision and maintenance of barriers and dykes. — Ability to work with local staff. Main components — Material to build watertight barriers for a total distance end to end of 1 000 metres (sand should be made available by the local authorities). — Foils/plastic sheets (if needed to make an existing barrier watertight, depends on construction of barrier). — Sandbag filling machine. Self-sufficiency — Elements (a) to (i) of Article 3 b(1) apply. Deployment — Availability for departure maximum 12 hours after the acceptance of the offer. — Deployment by land or sea. Deployment by air is only an option in well justified cases. — Ability to be operational at least for 10 days.







17. Flood rescue using boats Tasks — Water search and rescue and assist people trapped in a flooding situation by using boats. — Provide lifesaving aid and deliver first necessities as required. Capacities — Ability to search for people in urban and rural areas. — Ability to rescue people out of a flooded area including medical care on first responder level. — Ability to work together with aerial search (helicopters and planes). — Ability to deliver first necessities of life in a flooded area: — — transportation of doctors, medicines etc. — food and water. — The module must have at least 5 boats and the ability to transport 50 people in total excluding the staff of the Module. — The boats should be designed for use in cold climate conditions and be able to drive upstream against at least 10 knots flow. — Operational 24/7. Main components — Boats designed for: — — shallow-streaming water conditions (> 0,5 m), — use in windy conditions, — use during day and night, — should be equipped according to international safety standards including life jackets for the passengers. — People trained for swift water rescue. (No diving only surface rescue). Self-sufficiency — Elements (a) to (i) of Article 3 b (1) apply. Deployment — Availability for departure maximum 12 hours after the acceptance of the offer. — Deployment by land or sea Deployment by air is only an option in well justified cases. — Ability to be operational at least for 10 days.

▼M1









ANNEX III







General requirements for Technical Assistance Support Teams Tasks — Provide or arrange for: — — office support, — telecommunication support, — subsistence support, — transport support on site. Capacities — Capable of assisting an assessment and/or coordination team, an on site operations coordination centre, or of being combined into a civil protection module as referred to in Article 3b 2c. Main components — The following support components, enabling all on site operations coordination centre functions to be fulfilled, taking into account acknowledged international guidelines such as UN guidelines: — — office support, — telecommunication support equipment, — subsistence support equipment, — transport support on site. Deployment — Availability for departure maximum 12 hours after the request.