1999R2390 — EN — 16.10.2005 — 007.001

This document is meant purely as a documentation tool and the institutions do not assume any liability for its contents

Amended by:





Corrected by:









▼B

▼M3

COMMISSION REGULATION (EC) No 2390/1999

of 25 October 1999

laying down form and content of the accounting information to be submitted to the Commission for the purpose of the clearance of the EAGGF Guarantee Section accounts as well as for monitoring and forecasting purposes

▼B







THE COMMISSION OF THE EUROPEAN COMMUNITIES, Having regard to the Treaty establishing the European Community, Having regard to Council Regulation (EEC) No 729/70 of 21 April 1970 on the financing of the common agricultural policy ( 1 ), as last amended by Regulation (EC) No 1287/95 ( 2 ), and in particular Article 4(6) thereof, Having regard to Commission Regulation (EC) No 1663/95 of 7 July 1995 laying down detailed rules for the application of Council Regulation (EEC) No 729/70 regarding the procedure for the clearance of accounts of the EAGGF Guarantee Section ( 3 ), as last amended by Regulation (EC) No 2245/1999 ( 4 ), and in particular Article 2(3) thereof, Whereas: (1) The form and content of the accounting information referred to in Article 2(1) of Regulation (EC) No 1663/95 should be established and Commission Decision C(96) 2732 of 3 October 1999 laying down detailed rules for the application of Regulation (EC) No 1663/95 as regards the form and content of the accounting information that the Member States must hold at the disposal of the Commission for the purposes of the clearance of accounts of the EAGGF Guarantee Section accounts should be repealed; (2) The Member States should be granted a reasonable period of time in order to make any changes to their computer systems and a distinction should accordingly be made in Annex I between those data which must be available for the 2000 financial year beginning on 16 October 1999 and those which must be available for the 2001 financial year beginning on 16 October 2000; (3) Information forwarded in computerised form should be kept confidential and secure; (4) The Committee of the European Agricultural Guidance and Guarantee Fund has not delivered an opinion within the time limit set by the chairman Whereas: HAS ADOPTED THIS REGULATION:







Article 1

The form and content of the accounting information referred to in ►M3 Article 4(1)(c) of Regulation (EC) No 1663/95 ◄ and the way it is to be forwarded shall be as set out in Annexes I (‘X Table’), II (Technical specifications for the transfer of computer files to the EAGGF) and III (‘Aide-mémoire’) hereto.

▼M6

Article 2

1. The accounting information referred to in Article 4(1)(c) of Regulation (EC) No 1663/95 shall be used by the Commission for the sole purposes of:

(a) carrying out its functions in the context of the clearance of the EAGGF Guarantee Section accounts pursuant to Regulation (EC) No 1258/1999;

(b) monitoring developments and providing forecasts in the agricultural sector.

In this context, the European Court of Auditors and the European Anti-fraud Office (OLAF) may have access to this information.

2. Any personal data included in the information collected shall only be processed for the purposes specified in paragraph 1. In particular, if accounting information is used by the Commission for the purpose referred to in paragraph 1(b), the Commission shall make such data anonymous and process it in aggregated form only.

3. Should the data subject have any queries concerning the processing of his/her personal data, he/she shall address them to the Directorate-General for Agriculture at the European Commission at the following e-mail address: AGRI-J1@cec.eu.int

4. The Commission shall ensure that the accounting information referred to in Article 4(1)(c) of Regulation (EC) No 1663/95 is kept confidential and secure.

▼B

Article 3

Commission Decision C(96)2732 is hereby repealed.

Article 4

This Regulation shall enter into force on the seventh day following its publication in the Official Journal of the European Communities.

It shall apply with effect from 16 October 1999.

This Regulation shall be binding in its entirety and directly applicable in all Member States.

▼M7









ANNEX I







X-TABLE — 2006 financial year 2005 A↓ 2006 F100 F101 F102 F103 F103B F105 F105A F105B F106 F107 F108 F109 F110 F200 F201 F202A F202B F202C F207 F211 F212 F213 F214 F217 F218 F220 F221 F222B F222C F300 F300B F301 F304 F305 F306 F307 F402 F500 F502 F503 F507 F508A F508B F509A F510 F510A F511 F512 F513 F515 F517 F518 F519 F519B F519C F520 F521 F522 F523 F530 F531 F532 F533 F600 F601 F602 F602B F603 F604 F604B F800 F800B F801 F802 F802B F804 F805 F808 F809 F812 F814 F816 F816B 05020101 1000 05020101 X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X 05020101 1001 05020101 X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X 05020101 1002 05020101 X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X 05020101 1003 05020101 X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X 05020102 1011 05020102 05020102 1012 05020102 05020102 1013 05020102 05020102 1014 05020102 05020102 1019 05020102 05020103 1021 05020103 X X X X X X X X X X X X X X X X X X X X X 05020103 1022 05020103 X X X X X X X X X X X X X X X X X X X X X X X X X X 05020104 3000 05020300 X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X 05020104 3010 05020300 X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X 05020105 1029 05020199 X X X X X X X X X X X X X X X X X X X X X X X X X 05020199 1090 05020199 X X X X X X X X X X X X X X X X 05020201 1850 05020201 X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X 05020202 1851 05020202 05020202 1852 05020202 05020202 1853 05020202 05020202 1854 05020202 05020203 1855 05020299 X X X X X X X X X X X X X X X X X X X X X X X X X X 05020204 1858 05030219 X X X X X A X X X X X X X X X X X X X X X X X X X X X X 05020299 1890 05020299 X X X X X X X X X X X X X X X X 05020306 0000 05030204 X X X X X A X X X X X X X X X X X X X X X X X X X X X X X 05020306 1045 05030204 X X X X X X X X X X X X X X X X X X X X X X X X X X X X 05020306 1055 05030204 X X X X X X X X X X X X X X X X X X X X X X X X X X X X 05020306 1056 05030204 X X X X X X X X X X X X X X X X X X X X X X X X X X X X 05020307 0000 05030203 X X X X X A X X X X X X X X X X X X X X X X X X X X X X X 05020307 1046 05030203 X X X X X X X X X X X X X X X X X X X X X X X X X X X X 05020307 1057 05030203 X X X X X X X X X X X X X X X X X X X X X X X X X X X X 05020310 0000 05030201 X X X X X A X X X X X X X X X X X X X X X X X X X X X X X 05020310 1040 05030201 X X X X X X X X X X X X X X X X X X X X X X X X X X X X 05020310 1041 05030201 X X X X X X X X X X X X X X X X X X X X X X X X X X X X 05020310 1042 05030201 X X X X X X X X X X X X X X X X X X X X X X X X X X X X 05020310 1043 05030201 X X X X X X X X X X X X X X X X X X X X X X X X X X X X 05020310 1044 05030201 X X X X X X X X X X X X X X X X X X X X X X X X X X X X 05020310 1047 05030201 X X X X X X X X X X X X X X X X X X X X X X X X X X X X 05020310 1049 05030201 X X X X X X X X X X X X X X X X X X X X X X X X X X X X 05020310 1050 05030201 X X X X X X X X X X X X X X X X X X X X X X X X X X X X 05020310 1051 05030201 X X X X X X X X X X X X X X X X X X X X X X X X X X X X 05020310 1052 05030201 X X X X X X X X X X X X X X X X X X X X X X X X X X X X 05020310 1053 05030201 X X X X X X X X X X X X X X X X X X X X X X X X X X X X 05020310 1054 05030201 X X X X X X X X X X X X X X X X X X X X X X X X X X X X 05020310 1058 05030201 X X X X X X X X X X X X X X X X X X X X X X X X X X X X 05020310 1060 05030201 X X X X X A X X X X X X X X X X X X X X X X X X X X X X X 05020310 1062 05030201 X X X X X X X X X X X X X X X X X X X X X X X X X X X X 05020311 0000 05030202 X X X X X A X X X X X X X X X X X X X X X X X X X X X X X 05020312 0000 05030225 X X X X X A X X X X X X X X X X X X X X X X X X X X X X X 05020313 0000 05030227 X X X X X A X X X X X X X X X X X X X X X X X X X X X X X 05020314 0000 05030224 X X X X X A X X X X X X X X X X X X X X X X X X X X X X X 05020315 0000 05030218 X X X X A X X X X X X X X X X X X X X X X A A A A 05020315 1021 05030218 X X X X A X X X X X X X X X X X X X X X X X 05020399 0000 05030400 05020399 1090 05030400 X X X X X X X X X X X X X X X X 05020401 3100 05020401 X X X X X X X X X X X X X X X X X X 05020402 3110 05020402 X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X 05020402 3111 05020402 X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X 05020402 3112 05020402 X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X 05020402 3113 05020402 X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X 05020402 3119 05020402 X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X 05020499 0000 05020499 X X X X X X X X X X X X X X 05020501 1100 05020501 X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X 05020502 1110 05020599 X X X X X X X X X X X X X X X X X X X X X 05020503 1112 05020503 X X X X X X X X X X X X X X X X X X X X X X X X X 05020504 1113 05020504 X X X X X X X X X X X X X X X X X X X X X X 05020505 3011 05020300 X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X 05020507 1119 05020507 X X X X X X X X X X X X X X X X X X X X X X 05020599 0000 05020599 D D D D D D D D D D D D D D 05020601 1200 05020601 X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X 05020602 1210 05030221 X X X X A A X X X X X X X X X X X X X X X X X X X X X X X X X X X X 05020602 1211 05020605 X X X X X X X X X X X X X X X X X X X X X X X X X X X X X 05020602 1211 05030221 X X X X X A X X X X X X X X X X X X X X X X X X X X X X X X 05020603 1239 05020603 X X X X X X X X X X X X X X X X X X X X X X 05020604 1240 05020604 X X X X X X X X X X X X X X X X X X X X X X X 05020699 0000 05020699 X X X X X X X X X X X X X X 05020701 1401 05020701 X X X X X X X X X X X X X X X X X X X X X 05020701 1403 05020701 X X X X X X X X X X X X X X X X X X X X X 05020701 1409 05020701 X X X X X X X X X X X X X X X X X X X X X X X 05020702 1410 05020702 X X X X X X X X X X X X X X X X X X X X X X X X 05020703 1420 05030228 X X X X A X X X X X X X X X X X X X X X X X X 05020801 1500 05020801 X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X 05020801 1510 05020801 X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X 05020802 1501 05020802 X X X X X X X X X X X X X X X X X X X X X X X X 05020803 1502 05020803 X X X X X X X X X X X X X X X X X X X X 05020804 1504 05020804 X X X X X X X X X X X X X X X X X X X X X X X X X X X X X 05020804 1507 05020804 X X X X X X X X X X X X X X X X X X X X X X X X X X X X X 05020805 1508 05030230 X X X X X A X X X X X X X X X X X X X X X X X X X X X X 05020806 1511 05020806 X X X X X X X X X X X X X X X X X X X X X X X X X X 05020807 1512 05020807 X X X X X X X X X X X X X X X X X X X X X X X X X X 05020808 1513 05020808 X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X 05020808 1513 05030229 A A A A A A A A A A A A A A A A A A A A A A A A A A A 05020809 1515 05020809 X X X X X X X X X X X X X X X X X X X X X X X X X X 05020810 3140 05020810 X X X X X X X X X X X X X X X X X X X X X X X 05020811 1509 05020811 X X X X X X X X X X X X X X X X X X X 05020812 0000 05030226 X X X X A A X X X X D X X X X X X A A D X X X X X X X 05020899 0000 05020899 X X X X X X X X X X X X X X 05020901 1600 05020901 X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X 05020902 1610 05020902 X X X X X X X X X X X X X X X X X X X X X X X X X 05020903 1611 05020903 X X X X X X X X X X X X X X X X X X X X X X X X X X X 05020903 1612 05020903 X X X X X X X X X X X X X X X X X X X X X X X X X X X 05020904 1620 05020904 05020904 1621 05020904 05020904 1622 05020904 05020904 1623 05020904 05020904 1625 05020904 X X X X X X X X X X X X X X X X X X X X X X X X 05020905 1630 05020905 X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X 05020906 1640 05020906 X X X X X X X X X X X X X X X X X X X X X X X X X X X D X X X X X 05020907 1650 05020907 X X X X X X X X X X X X X X X X X X X X X X X X X X 05020999 1690 05020999 X X X X X X X X X X X X X X 05021001 1710 05030222 X X X X X A X X X X X X X X X X X X X X X X X X X X X X X X X X X X 05021002 1751 05021105 X X X X X X X X X X X X X X X X X X X X X X X X X X 05021099 1790 05021199 X X X X X X X X X X X X X X 05021101 1300 05021101 X X X X X X X X X X X X X X X X D X X X X X X X X X X 05021101 1310 05030220 X X X X X A X X X X X X X X X X X X X X X X X X X X X X 05021101 0000 05030237 A A A A A A A A A A A A A A A A A A A A A A A A A A A A A 05021102 1800 05030205 X X X X A X X X X X X X X X X X X X X X X X X X X X X 05021103 1810 05030223 X X X X A X X X X X X X X X X X X X X X X X X X X X X X X X 05021104 3200 05021104 X X X X X X X A X X X X X X X A X X X X X X X X X D D D 05021104 3201 05021104 X X X X X X X A X X X X X X X A X X X X X X X X X D D D 05021104 3210 05021104 X X X X X X X X X X X X X X X A X X X X X X X X X D D D 05021104 3211 05021104 X X X X X X X X X X X X X X X A X X X X X X X X X D D D 05021104 3220 05021104 X X X X X X X X X X X X X X X A X X X X X X X X X 05021104 3221 05021104 X X X X X X X X X X X X X X X A X X X X X X X X X 05021104 3230 05021104 X X X X X X X X X X X X X X X A X X X X X X X X X D D D 05021104 3231 05021104 X X X X X X X X X X X X X X X A X X X X X X X X X D D D 05021104 3250 05021104 X X X X X X X X X X X X X A X A X X X X X X X 05021104 3201-020 05021104 X X X X X X X X X X X X X X X X X X X X X X X X X 3201 05030231 A A A A A A A A A A A A A A A A A A A A A A A A A 3211 05030231 A A A A A A A A A A A A A A A A A A A A A A A A A 3221 05030231 A A A A A A A A A A A A A A A A A A A A A A A A A 0000 05030232 A A A A A A A A A A A A A A A A A A A A A A A A A A A 0000 05030233 A A A A A A A A A A A A A A A A A A A A A A A A A A A 0000 05030234 A A A A A A A A A A A A A A A A A A A A A A A A A A 3201 05030235 A A A A A A A A A A A A A A A A A A A A A A A A A 3211 05030235 A A A A A A A A A A A A A A A A A A A A A A A A A 3221 05030235 A A A A A A A A A A A A A A A A A A A A A A A A A 3231 05030235 A A A A A A A A A A A A A A A A A A A A A A A A A 0000 05030236 A A A A A A A A A A A A A A A A A A A A A A A A 05021199 0000 05021199 X X X X X X X X X X X X X X X X 05021201 0000 05030101 A A A A A A A A A A A A A A A A A A A A A A A A A A A 05021202 0000 05030102 X X X X A X X X X X X X X X X X X X X X X X X 0000 05030300 A A A A A A A A A A A A A A A A A 05021203 3910 05030400 X X X X X X X X X X X X X X X X X X X X X X X X X X X 05021204 3900 05030400 X X X X X X X X X X X X X X X X D X D 05021299 0000 05030400 X X X X X X X X X X X X X X 05029900 0000 05029900 X X X A X X X X X X X X X X X 05029900 3990 05029900 X X X X X X X X X X X X X X 05030101 2000 05021201 X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X 05030101 2001 05021201 X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X 05030101 2002 05021201 X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X 05030101 2003 05021201 X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X 05030102 2011 05021202 05030102 2012 05021202 05030102 2013 05021202 05030102 2014 05021202 05030103 2020 05021203 X X X X X X X X X X X X X X X X X X X X X X X 05030103 2024 05021203 X X X X X X X X X X X X X X X X X X X X X X X X 05030103 2029 05021203 X X X X X X X X X X X X X X X X X X X X X X X 05030104 2030 05021204 X X X X X X X X X X X X X X X X X X X X 05030104 2031 05021204 05030104 2032 05021204 05030104 2033 05021204 05030104 2034 05021204 05030105 2040 05021205 X X X X X X X X X X X X X X X X X X X X X X X 05030106 2050 05021206 X X X X X X X X X X X X X X X X X X X X X 05030107 2071 05021207 X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X 05030108 3120 05021208 X X X X X X X X X X X X X X X X X X X X X X X X X 05030109 3012 05020300 X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X 05030109 3013 05020300 X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X 05030110 0000 05030216 X X X X A A X X X X X X X X X X X X X X X X X X X X X X X X X X 05030111 0000 05030217 X X X X A A X X X X X X X X X X X X X X X X X X X X X X X 05030199 2099 05021299 X X X X X X X X X X X X X X 05030201 2100 05021301 X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X 05030202 21100 05021302 X X X X X X X X X X X X X X X X X X X X X X 05030202 2111 05021302 05030202 2112 05021302 05030202 2113 05021302 05030202 2114 05021302 05030203 2120 05030206 X X X X A X X X X X X X X X X X X X X X X X X X X 05030204 2121 05030207 X X X X A X X X X X X X X X X X X X X X X 05030205 2122 05030208 X X X X A X X X X X X X X X X X X X X X X X X X X 05030206 2123 05030400 X X X X X X X X X X X X X X X X X X X X 05030207 2124 05030209 X X X X A X X X X X X X X X X X X X X X X X X X X 2124 05030210 X X X X A X X X X X X X X X X X X X X X X X X X X 05030208 2125 05030211 X X X X A X X X X X X X X X X X X X X X X X X X 05030209 2126 05021303 X X X X X X X X X X X X X X X X X X X X X X 05030210 2127 05021399 X X X X X X X X X X X X X X X X X X X 05030211 2128 05030212 X X X X A X X X X X X X X X X X X X X X X X X X X 05030212 2129 05021399 X X X X X X X X X X X X X X X X 05030213 2101 05021304 X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X 05030203 2120 05030206 X X X X X X X X X X X X X X X X 05030301 2210 05021401 X X X X X X X X X X X X X X X X X X X X X X 05030302 2220 05030213 X X X A A X X X X X X X X X X X X X X X X X X X X 05030303 2221 05030214 X X X X A X X X X X X X X X X X X X X X X 05030304 2222 05030215 X X X A A X X X X X X X X X X X X X X X X X X X X 05030399 2290 05021499 X X X X X X X X X X X X X X X X 05030401 2300 05021501 X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X 05030402 2301 05021502 X X X X X X X X X X X X X X X X X X X X X X 05030403 2302 05021503 X X X X X X X X X X X X X X X X X 05030404 2310 05021504 X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X 05030405 2311 05021505 X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X 05030406 3014 05020300 X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X 05030407 2320 05021506 X X X X X X X X X X X X X X X 05030408 0000 05021507 X X X X X X X X X X X X X X X 05030499 2390 05021599 X X X X X X X X X X X X X X 05039900 0000 05039900 X X X A X X X X X X X X X X X 05040101 4000 05040101 X X X X X X X X X X X X X X X X X X X X X X X X X X X X X 05040102 4010 05040102 X X X X X X X X X X X X X X X X X X X X X X X X X 05040103 4020 05040103 X X X X X X X X X X X X X X X X X X X X X X X X X X X X X 05040104 4031 05040104 X X X X X X X X X X X X X X X X X X X X X X X X X 05040105 4030 05040105 X X X X X X X X X X X X X X X X X X X X X X X X X X X 05040106 4040 05040106 X X X X X X X X X X X X X X X X X X X X X X X X X X X X X 05040107 4051 05040107 X X X X X X X X X X X X X X X X X X X X X X X X X X X X 05040108 4050 05040108 X X X X X X X X X X X X X X X X X X X X X X X X X X X X X 05040109 4060 05040109 X X X X X X X X X X X X X X X X X X X X X X X X X X X X X 05040110 4072 05040110 X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X 05040111 4070 05040111 X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X 05040111 4071 05040111 X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X 05040112 4080 05040112 X X X X X X X X X X X X X X X X X X X X X X X X X X X X X 05040112 4081 05040112 X X X X X X X X X X X X X X X X X X X X X X X X X 05040113 4090 05040113 X X X X X X X X X X X X X X X X X X X X X X X X X 05040113 4091 05040113 X X X X X X X X X X X X X X X X X X X X X X X X X 05040113 4092 05040113 X X X X X X X X X X X X X X X X X X X X X X X X X X 05040199 4099 05040199 X X X X X X X X X X X X X 05040400 0000 05040400 X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X 05070101 0000 05070101 X X X X X X X X 05070101 3600 05070101 X X X X X X X X X X X X X 05070101 3602 05070101 05070106 3700 05070106 05070106 3701 05070106 05070107 3700 05070107 05070108 4100 05070108 05070108 4101 05070108 05070109 4100 05070109 05070200 0000 05070200 05080401 0000 05021099 X X X X X X X X X X X X X X 05080401 3800 05021001 X X X X X X X X X X X X X X X X X 05080401 3801 05021001 X X X X X X X X X X X X X X X X X X 05089900 3890 05029900 X X X X X X X X X X X X X X 11020100 2610 11020100 X X X X X X X X X X X X X X X X X X X X X 11020200 2690 11020200 X X X X X X X X X X X X X 11020300 3240 11020300 X X X X X X X X X X X X X X X 17XXXX









ANNEX II

TECHNICAL SPECIFICATIONS FOR THE TRANSFER OF COMPUTER FILES TO THE EAGGF FROM 16 OCTOBER 2005

INTRODUCTION

These technical specifications apply in respect of the financial year 2005, which commenced on 16 October 2004.

1. Transfer medium

The coordinating body of the Member State must transfer the computer files and the relating documentation to the Commission through STATEL/STADIUM. The Commission will only support one installation of STATEL/STADIUM per Member State. The latest STADIUM client and more information on the use of STATEL/STADIUM shall be downloaded from the CIRCA web-site of the EAGGF.

2. Computer file structure

2.1. The Member State must create a computer record for each individual component of the EAGGF (Guarantee Section) payments and receipts. These components are the individual items of which the payment (receipt) to (from) the beneficiary consists.

2.2. The records must have a flat file structure. If fields have more than one value, separate records containing all data fields are required. Make sure that no double counting occurs ( 5 ).

2.3. All information for the same category of payments or receipts must be contained in the same computer file. Separate files relating to the same payments (e.g. for traders or inspections, or for basic and measure data) are not allowed.

2.4. The computer files must have the following characteristics: 1. The first record in the file (header row) contains the file description. The field names comprise an ‘F’ followed by the field number used in Annex I (the ‘X-table’). Only field names existing in this Annex are allowed. 2. The following records in the file are data (data rows), in the order indicated by the first record describing the file structure. 3. The fields are separated by a semicolon (‘;’). The header row and data rows shall all contain the same number of semicolons. In the data rows, empty fields appear as a double semicolon (‘;;’) within the record, or as a single semicolon (‘;’) at the end of the record. 4. Records vary in length. Each record ends with a code ‘CR LF’ or ‘Carriage Return — Line Feed’ (in hexadecimal: ‘0D 0A’). The header row never ends on a ‘;’. Data rows only end on a ‘;’ if the last field is empty. 5. The file is in ASCII coding according to following table. Other codes (such as EBCDIC, TAR, ZIP, etc.) are not accepted:



code Member State ISO 8859-1 BE, DK, DE, ES, FR, IE, IT, LU, NL, AT, PT, FI, SE and GB ISO 8859-2 CZ, HU, PL, SI and SK ISO 8859-3 MT ISO 8859-7 GR and CY ISO 8859-13 EE, LV and LT 6. Numeric fields: (a) Decimal separator: ‘.’ (b) The symbol (‘+’ or ‘-’) appears on the far left, followed immediately by the figures. For positive numbers, the ‘+’ sign is optional. (c) Fixed number of decimals (the details are set out in the Annex III hereto). d) No spaces between digits. No spaces or other signs between thousands. 7. Date field: ‘YYYYMMDD’ (year in four digits, month in two digits, day in two digits). 8. EAGGF budget code (field F109) ABB-format without spaces: ‘999999999999999’ (where ‘9’ stands for any figure between 0 and 9). 9. Quotation marks (‘’) are not allowed at the beginning or at the end of the records. The semicolon field separator ‘;’ must not be used in data in text format. 10. All fields: no spaces at the beginning or end of a field. 11. Files satisfying these rules will look like the following (example for financial year 2004): F100;F101;F106;F107;F108;F109 BE01;154678;+152.50;EUR;20030715;050201011000001 BE01;024578;-1000.00;EUR;20030905;050208031502002 BE01;154985;9999.20;EUR;20030101;050205011100001 BE01;100078;+152.75;EUR;20030331;050208091515002 BE01;215452;+0.50;EUR;20030615;050201011000002 (Please note +0.50 and not +.50) BE01;123456;21550.15;EUR;20030101;050805013810001 etc. (other data rows with the fields in the same order).

2.5. Data files with the characteristics as described under 2.4 shall be sent with consignment type ‘X-TABLE-DATA’ (see ‘STADIUM client’).

2.6. The computer program for checking the format of computer files before sending them to the Commission (‘WinCheckCsv’) is included in the data transfer program (‘STADIUM client’). The paying agencies are invited to download the check program from CIRCA separately for offline validation purposes.

3. Documentation

In the following cases only, the coordinating body of the Member State must transfer an explanatory note for each paying agency through STATEL/STADIUM:

1. In the case where there are differences between the annual declaration ( 6 ), as part of the annual financial clearance procedure (not table 104), and the sum of the records in the computer files (Σ F106), in order to explain them by budget sub item. The STADIUM client includes a specific consignment type for this transfer i.e. ‘EXPLANATORY-NOTE’.

2. In the case where there are codes used for fields, for which Annex III does not enforce standard codes, in order to explain all these used codes. The STADIUM client includes a specific consignment type for this kind of tabular transfer i.e. ‘CODE-LIST’.

The explanatory note shall have the look and feel of an ordinary letter. In particular the identity of the sender or the identity of the paying agency and the name or administrative unit of the addressee shall be clearly marked.

4. Data transfer

The coordinating body must send the computer files completely and only once.

If the coordinating body notices that false data were transmitted or a problem occurred with the data transfer, the Commission has to be informed immediately. All files, which contain incorrect information, are to be indicated. Therefore, the Commission is to be asked to delete these files. Thereafter, in order to avoid an overlapping of computer records or data files, the coordinating body must send the corrected computer files to replace entirely the previous incorrect information.









ANNEX III

AIDE-MÉMOIRE

Financial year 2006

TABLE OF CONTENTS 1. DATA RELATING TO PAYMENTS F100: name of paying agency F101: reference number of payment F102: reference number of previous payment F103: type of payment F103B: private sector contribution F105: payment with sanction F105A: reduction pursuant to Articles 3 and 4 of Council Regulation (EC) No 1259/1999 F105B: Cross-Compliance: reduction or exclusion from payments pursuant to Article 6 of Council Regulation (EC) No 1782/2003 F106: amount F107: currency unit F108: date of payment F109: EAGGF budget code F110: marketing year or period 2. DATA RELATING TO BENEFICIARY (APPLICANT) F200: identification code F201: name F202A: applicant's address (street and number) F202B: applicant's address (international post code) F202C: applicant's address (municipality or city) F207: region and sub-region F211: delivery reference quantity F212: direct sales reference quantity F213: reference fat content F214: purchaser of milk F217: date of entry private storage F218: end date of private storage F220: dentification code of the intermediate organisation F221: name of the intermediate organisation F222B: organisation's address (international post code) F222C: organisation's address (municipality or city) 3. DATA RELATING TO DECLARATION/APPLICATION F300: number of declaration/application F300B: date of application F301: number of contract (where applicable) F304: authorising office F305: number of certificate/licence F306: date of issue of the certificate/licence F307: office holding supporting documents 4. DATA RELATING TO SECURITY F402: amount of processing security (others than tender securities) 5. DATA RELATING TO PRODUCTS F500: product code/rural development sub-measure code F502: quantity paid (number of animals, hectares, etc.) F503: quantity covered by payment application lodged (quantity claimed) F507: yield F508A: area covered by payment application lodged F508B: area covered by payment made F509A: area wrongly declared F510: Community regulation and article number F510A: Community rate of financing (%) F511: EAGGF rate of aid (€) per unit of measurement F512: conversion rate F513: EAGGF rate of aid (in currency defined in field F107) per unit of measurement F515: gross deliveries F517: actual fat content F518: adjusted deliveries F519: direct sales F519B: deliveries after administrative corrections (if any) F519C: direct sales after administrative corrections (if any) F520: quantities delivered over or under quotas F521: direct sales over or under quotas F522: additional levy due F523: interest due for late payment F530: actual alcoholic strength by volume F531: total alcoholic strength by volume F532: natural alcoholic strength by volume F533: wine growing zone 6. DATA RELATING TO INSPECTIONS F600: on-farm inspection or remote sensing F601: date of inspection F602: application reduced F602B: recalculation of additional levy payable F603: reason for reduction F604: Council Regulation (EEC) No 386/90 (on-the-spot checks) F604B: Council Regulation (EEC) No 386/90 (substitution checks) 7. (NOT USED) 8. ADDITIONAL DATA RELATING TO EXPORT REFUNDS F800: net weight F800B: unit of measurement for field F800 F801: application number (export refunds: SAD) F802: customs office of placing under customs supervision F802B: customs office of exit F804: export refund code F805: code for destination F808: date of advance fixing F809: last day of validity (advance fixing) F812: reference of the invitation to tender if applicable (advance fixing) F814: day of acceptance of payment declaration (COM-7) F816: date of acceptance of export declaration F816B: date of export from the EU territory 9. (NOT USED)

General remark: significance of the X, A and D codes used in Annex I:

All the information marked ‘X’ or ‘A’ is obligatory.

‘X’ = data element already included in the previous version of this Regulation.

‘A’ = data element to be added compared to the previous version of this Regulation.

‘D’ = data element to be deleted compared to the previous version of this Regulation.

Where a data request makes no sense under particular circumstances or is not applicable for the Member States concerned, then put NULL value, which shall be represented by two consecutive semicolons (;;) in the CSV format data file.

1. DATA RELATING TO PAYMENTS:

Preliminary remark: In this section, the term ‘payment’ refers to both the EAGGF (Guarantee Section) payments and the receipts.

F100: name of paying agency

Required format: to be expressed by a code (see the code list F100 kept up-to-date on CAP-ED):

https://awai.cec.eu.int/

F101: reference number of payment

The reference number identifying the payment clearly in the paying agency's accounts. Removals relating to food aid shall not be considered as sales of intervention products. In this particular case field F101 can be ignored.

F102: reference number of previous payment

The reference number identifying the payment clearly in the paying agency's accounts, for instance as an advance or an amount recovered.

F103: type of payment

Required format: to be expressed by a one-character code corresponding to the following code list:







Code Significance 0 Food Aid 1 Advance or partial payment 2 Final payment (first and single payment; or settlement of the balance after advance payment; or normal export refund payment) 3 Recovery/reimbursement (following a sanction)/correction 4 Receipt of amounts (not preceded by an advance or final payment) 5 Pre-financing payment export refund 6 No financial transaction

F103B: private sector contribution

This field is related to field F510A where the Commission asks for the percentage of EAGGF funding. Depending on a country’s interpretation of the percentage under F510A, field F103B might be required or not. If the EAGGF funding is expressed as a percentage as against the total investment, the amount of the private sector contribution shall be given here. Total investment being defined as the total costs eligible under EAGGF. If on the contrary F510A is expressed as a percentage as against the total eligible public expenditure, i.e. national and European, then this field can be ignored.

Required format: +99…99.99 or -99…99.99, where 9 stands for a digit from 0 to 9.

F105: payment with sanction

Required format: yes = ‘Y’; no = ‘N’.

F105A: reduction pursuant to Articles 3 and 4 of Council Regulation (EC) No 1259/1999

The field F105A of the X-table must be used to indicate the amounts retained (negative amounts) on the basis of Articles 3 and 4 of Council Regulation (EC) No 1259/1999. Field F105A must be used for each budget post where a retention has been made.

There is no specific budget post on which to declare payments made using the amounts retained on the basis of Articles 3 and 4 of Council Regulation (EC) No 1259/1999. These payments shall therefore be indicated in field F105A of the corresponding budget posts (050401054030, 050401064040, 050401084050 and 050401114070). They appear as positive amounts indicating that the expenditure is financed via penalties for non respect of environmental protection regimes or the system of modulation.

In the domain of direct aids on the other hand, F105A will appear as a negative amount indicating a reduction.

Required format: +99…99.99 or -99…99.99, where 9 stands for any number from 0 to 9 inclusive.

F105B: Cross-Compliance: reduction or exclusion from payments pursuant to Article 6 of Council Regulation (EC) No 1782/2003

The field F105B must be used to indicate the amount reduced or excluded on the basis of Article 6 of Council Regulation (EC) No 1782/2003. This (negative) amount resulting from cross-compliance shall be indicated for each budget post under direct aids. It concerns the 100 % reduction to the farmer i.e. without the 25 % retention provided for in Article 9 of Council Regulation (EC) No 1782/2003.

Required format: +99…99.99 or -99…99.99, where 9 stands for any number from 0 to 9 inclusive.

F106: amount

Amount of each individual item of payment in the currency identified in field F107. The sum of these amounts (F106) by budget code (F109) shall in principle correspond with the amounts declared in table 104. The amounts in field F106 relate to the EAGGF expenditure only. National expenditure shall not appear under this heading.

Required format: +99…99.99 or -99…99.99, where 9 stands for a digit from 0 to 9.

F107: currency unit

Required format: ISO 4217 code: e.g. DKK, EUR, GBP, SEK etc.

See also the code list F107 kept up-to-date on CAP-ED:

https://awai.cec.eu.int/

F108: date of payment

The date determining the month of declaration to the EAGGF.

Required format: ‘YYYYMMDD’ (year in four digits, month in two digits, day in two digits).

F109: EAGGF budget code

The full code of the Activity Based Budgeting structure must be given, including the title, chapter, Article, item and sub-item.

Required ABB-format without spaces: ‘999999999999999’, where 9 stands for a digit from 0 to 9. Missing positions shall be filled with zeroes (e.g. 05020901160 becomes 050209011600000).

F110: marketing year or period

For intervention products the Commission needs to know the marketing year to which the product corresponds or the quota period it is to be set off against.

2. DATA RELATING TO BENEFICIARY (APPLICANT):

Preliminary remark: The fields F200, F201, F202A, F202B and F202C must be used to identify the beneficiary of a payment i.e. the final beneficiary. The fields F220, F221, F222B and F222C must additionally be used if a payment is made to the beneficiary through an intermediate organisation. If the intermediate organisation is also the final beneficiary the same data have to be filled in the fields F220, F221, F222B and F222C as indicated in the fields F200, F201, F202A, F202B and F202C.

The field F207 is only related to the field F200.

F200: identification code

The individual unique identifier allocated to applicants at Member State level.

F201: name

The applicant's last name and first name, or the business name.

F202A: applicant's address (street and number)

F202B: applicant's address (international post code)

F202C: applicant's address (municipality or city)

F207: region and sub-region

Region and sub-region code (NUTS 3) is defined by the main activities of the holding of the beneficiary to which the payment is assigned. The code ‘Extra Region’ (MSZZZ) should only be indicated in cases e.g. where no NUTS 3 code exists.

Required format: NUTS 3 code as specified in the code list F207 on CAP-ED:

https://awai.cec.eu.int/

F211: delivery reference quantity

This relates to the milk quota scheme.

Required format: +99…99.999 or -99…99.999, where 9 stands for a digit from 0 to 9.

F212: direct sales reference quantity

This relates to the milk quota scheme.

Required format: +99…99.999 or -99…99.999, where 9 stands for a digit from 0 to 9.

F213: reference fat content

This relates to the milk quota scheme.

Required format: 9…9.99, where 9 stands for a digit from 0 to 9.

F214: purchaser of milk

In accordance with Article 5(e) of Council Regulation (EC) No 1788/2003. This relates to the milk quota scheme.

F217: date of entry private storage

Required format: ‘YYYYMMDD’ (year in four digits, month in two digits, day in two digits).

F218: end date of private storage

Required format: ‘YYYYMMDD’ (year in four digits, month in two digits, day in two digits).

F220: identification code of the intermediate organisation

The individual unique identifier allocated to intermediate organisations at Member State level.

The payment is made to the beneficiary via the intermediate organisation i.e. via each intermediate institution or directly to this organisation.

For rural development expenditure this will be basically limited to measures where interest rate subsidies are paid out via intermediate organisations.

F221: name of the intermediate organisation

The organisation's name.

F222B: organisation's address (international post code)

F222C: organisation's address (municipality or city)

3. DATA RELATING TO DECLARATION/APPLICATION:

F300: number of declaration/application

This must enable the declaration/application to be traced through the Member States' files.

F300B: date of application

The date of receipt of the application by the paying agency (including any divisional or regional offices thereof).

Required format: ‘YYYYMMDD’ (year in four digits, month in two digits, day in two digits).

F301: number of contract (where applicable)

F304: authorising office

This is the office responsible for administrative control and authorisation, e.g. the region. The more decentralised the management of the scheme is, the more important this information becomes.

F305: number of certificate/licence

F306: date of issue of the certificate/licence

Required format: ‘YYYYMMDD’ (year in four digits, month in two digits, day in two digits).

F307: office holding supporting documents

Only where this is not the same as that specified in field F304.

4. DATA RELATING TO SECURITY:

F402: amount of processing security (others than tender securities)

Required format: +99…99.99 or -99…99.99, where 9 stands for a digit from 0 to 9.

5. DATA RELATING TO PRODUCTS:

Preliminary remark concerning quantities: as a basic rule, quantities, areas and numbers of animals must only be shown once. In the case of an advance payment followed by a balance payment, the quantity must be shown in the record of the advance payment. Adjustments to quantities, areas and numbers of animals must be shown in the records covering the balance or subsequent payments. In the case of sums recovered, if the amount applied for is reduced because of incorrect quantities, areas or numbers of animals, the adjustments to the quantities must be indicated by a minus sign.

F500: product code/rural development sub-measure code

The Member States must draw up their own lists of codes, to be detailed in the explanatory note to the payment file(s).

In the case of rural development measures, indicate where applicable a code per sub-measure implemented (e.g. type of agri-environmental measure). For the budget line for rural development expenditure in the new Member States (budget post 050404000000) a one-character or two-character code corresponding to the following list must be expressed:







Code Significance A Investment in farms B Start-up assistance for young farmers C Training D Early retirement E Less-favoured areas and areas with environmental restrictions F Agri-environment and animal welfare G Improving the processing and marketing of agricultural products H Afforestation of agricultural land I Other forestry measures J Land improvement K Reparcelling L Setting up farm relief and farm management services, setting-up consulting services in farms and agricultural vulgarisation M Marketing of quality agricultural products N Basic services for the rural economy and population O Renovation and development of villages and protection and conservation of the rural heritage P Diversifying agricultural activities and activities close to agriculture to provide multiple activities or alternative sources of income Q Managing agricultural water resources R Developing and improving infrastructure connected with the development of agriculture S Encouraging tourist and craft activities T Protecting the environment in connection with agriculture, forestry and landscape management and improving animal welfare U Restoring agricultural production potential damaged by natural disasters and introducing appropriate prevention instruments V Financial engineering X Respect of standards Y Recourse of consulting services regarding respect of standards Z Voluntary participation of farmers in food quality systems AA Measures of producer groups in the area of food quality AB Semi-subsistence farms in the restructuring process AC Producer groups AD Technical assistance AE Complements to direct payments AF Complements to State aid in Malta AG Full-time farmers in Malta

In the case of the restructuration and conversion of vineyard (budget post 050209071650) measures codes must be expressed. These codes refer to the definitions of the measures defined by the competent authorities of the Member States in accordance with Article 13(2)(a) of Commission Regulation (EC) No 1227/2000.

In the case of export refunds: F500 is only required if F804 contains ingredients for which export refund is fixed. Then in F500, the code of the goods (in principle the CN code declared in box 33 of the SAD; 8 digits) must be indicated for non-annex 1 goods, or the product code for the final processed agricultural products.

For the small farmer scheme the following code list should be employed:







Code Where the flat rate payment contains: A an area aid element B an animal premium element C both an animal premium and area aid element

F502: quantity paid (number of animals, hectares, etc.)

See preliminary remarks in heading 5 (data relating to products).

For rural development the quantity paid shall be expressed in the unit appropriate to the agri-environmental sub-measure mentioned in F500. A table of correspondence between the sub-measure code (e.g. input reduction) used in F500 and the unit for calculating the premium (e.g. ha) used in F502 shall be included in the explanatory note to the payment file(s).

For the wine sector, the products obtained after distillation shall be expressed by alcoholic strength.

For all other sectors, the quantity paid shall be expressed in the unit, which is laid down in the Regulation as the basis for the premium payment.

Required format: +99…99.99 or -99…99.99, where 9 stands for a digit from 0 to 9. With a possibility to increase the number of decimals if significant. (max 6).

F503: quantity covered by payment application lodged (quantity claimed)

Required format: +99…99.99 or -99…99.99, where 9 stands for a digit from 0 to 9. With a possibility to increase the number of decimals if significant. (max 6).

F507: yield

Representative yield used to calculate the compensatory payment (under the regionalisation plan in accordance with Article 3 of Council Regulation (EC) No 1251/1999).

Required format: 9…9.999, where 9 stands for a digit from 0 to 9.

F508A: area covered by payment application lodged

The area covered by the application.

See preliminary remark in heading 5 (data relating to products).

For budget post 050404000000 (Rural Development in the new Member States) this field is required only for the measures E, F and H.

Required format: +99…99.99 or -99…99.99, where 9 stands for a digit from 0 to 9.

F508B: area covered by payment made

The area on which the payment is made.

For budget post 050404000000 (Rural Development in the new Member States) this field is required only for the measures E, F and H.

Required format: +99…99.99 or -99…99.99, where 9 stands for a digit from 0 to 9.

F509A: area wrongly declared

The difference between the area declared and that found. Overstatement being the area declared exceeding the area found and reported with a positive figure. Understatement being the area found exceeding the area declared and reported with a negative figure.

Required format: +99…99.99 or -99…99.99, where 9 stands for a digit from 0 to 9.

F510: Community regulation and article number

In the case of intervention goods, the ad hoc instrument published in the Official Journal of the European Union is required.

F510A: Community rate of financing (%)

Percentage of the overall aid, which is EAGGF funded: This percentage can be calculated, as against the total investment, being the total costs eligible under EAGGF, including the private-sector contribution (see F103B). Alternatively as against the total public costs eligible under EAGGF i.e. excluding the private-sector contribution.

Required format: +99.99, where 9 stands for a digit from 0 to 9.

F511: EAGGF rate of aid (€) per unit of measurement

Except where there is no change in fields F511 or F512 throughout the marketing year.

Required format: 9…9.999999, where 9 stands for a digit from 0 to 9.

The use of six decimal places may seem odd but some regulations like Council Regulation (EC) No 660/1999 fix the premium with up to five decimals even when using €. To cover all possibilities the number of decimals has been raised to six.

F512: conversion rate

The agricultural rate applied in respect of the payment (except where there is no change in fields F511 or F512 throughout the marketing year).

Required format: 9…9.999999, where 9 stands for a digit from 0 to 9.

F513: EAGGF rate of aid (in currency defined in field F107) per unit of measurement

Required format: 9…9.999999, where 9 stands for a digit from 0 to 9 (see comment under F511).

F515: gross deliveries

‘Gross deliveries’ covers all quantities of milk and milk products delivered as defined in Article 5(f) of Council Regulation (EC) No 1788/2003, without any adjustment for the fat content.

Required format: +99…99.999 or -99…99.999, where 9 stands for a digit from 0 to 9. With a possibility to increase the number of decimals if significant. (max 6).

F517: actual fat content

As shown by the laboratory analysis findings, expressed as a percentage rather than in grams or kilograms.

Required format: 9…9.99, where 9 stands for a digit from 0 to 9. With a possibility to increase the number of decimals if significant. (max 6).

F518: adjusted deliveries

Quantities delivered, adjusted for the fat content in accordance with Article 10(1) of Commission Regulation (EC) No 595/2004.

Required format: +99…99.999 or -99…99.999, where 9 stands for a digit from 0 to 9. With a possibility to increase the number of decimals if significant. (max 6).

F519: direct sales

Milk and milk equivalent as defined in Article 5(g) of Council Regulation (EC) No 1788/2003.

Required format: +99…99.999 or -99…99.999, where 9 stands for a digit from 0 to 9. With a possibility to increase the number of decimals if significant. (max 6).

F519B: deliveries after administrative corrections (if any)

Milk sector: ‘administrative corrections’ means adjustments made by the paying agency to the quantities declared by purchasers. Such changes must always be shown separately from the quantities declared by the purchasers. Corrections may be positive or negative. The net changes must be shown as compared with the situation before the correction. There is no provision for including flat-rate corrections here.

Corrections following on-the-spot checks, required under Article 21 of Commission Regulation (EC) No 595/2004, must be recorded in fields F600 to F603.

Required format: +99…99.999 or -99…99.999, where 9 stands for a digit from 0 to 9. With a possibility to increase the number of decimals if significant. (max 6).

F519C: direct sales after administrative corrections (if any)

For the definition of administrative corrections, see field F519B.

Required format: +99…99.999 or -99…99.999, where 9 stands for a digit from 0 to 9. With a possibility to increase the number of decimals if significant. (max 6).

F520: quantities delivered over or under quotas

Required format: +99…99.999 or -99…99.999, where 9 stands for a digit from 0 to 9.

F521: direct sales over or under quotas

Required format: +99…99.999 or -99…99.999, where 9 stands for a digit from 0 to 9. With a possibility to increase the number of decimals if significant. (max 6).

F522: additional levy due

For deliveries or direct sales (a distinction is to be made through the budget code (field F109)).

Required format: +99…99.99 or -99…99.99, where 9 stands for a digit from 0 to 9.

F523: interest due for late payment

For deliveries or direct sales (to be distinguished by means of the budget code in field F109).

Required format: +99…99.99 or -99…99.99, where 9 stands for a digit from 0 to 9.

F530: actual alcoholic strength by volume

Expressed in % vol/hl.

Required format: 99.99, where 9 stands for a digit from 0 to 9.

F531: total alcoholic strength by volume

Expressed in % vol/hl.

Required format: 99.99, where 9 stands for a digit from 0 to 9.

F532: natural alcoholic strength by volume

Expressed in % vol/hl.

Required format: 99.99, where 9 stands for a digit from 0 to 9.

F533: wine growing zone

Wine growing zone as defined in annex III to Council Regulation (EC) No 1493/1999.

Required format: to be expressed by one of the following codes: A, B, CIA, CIB, CII, CIIIA, CIIIB.

6. DATA RELATING TO INSPECTIONS:

The Commission needs to know the number of inspections carried out and the number of cases where penalties have been applied as a result. Where the premium is withheld or recovered in full, zero payments must be indicated with the date of the decision in F108.

F600: on-farm inspection or remote sensing

The ‘on-the-spot checks’ mentioned here are those referred to in the relevant regulations ( 7 ). They include physical visits of the farm (code ‘F’ or code ‘C’) and/or checks by remote sensing (code ‘T’). Field F601 needs only be completed where an on-farm inspection or control on cross-compliance (‘F’, or ‘C’) is indicated in field F600. Fields F602 to F602B need only be completed where an on-the-spot check (‘F’, ‘C’, or ‘T’) is indicated in field F600. In the case of multiple visits concerning the same measure and the same producer only report once. Every record, be it the advance or balance payment or other, that can be related to a particular inspection, shall have the appropriate code (see below) in field F600.

Administrative checks, within the meaning of the above-mentioned regulations (see footnote below), shall not be mentioned in F600. They are not mentioned as such in any field. Nevertheless, the penalties imposed shall be given in F105, whether they originate from an administrative check or on-the-spot check.

Required format: ‘N’ = no inspection, ‘F’ = on-farm inspection, ‘C’ = controls on cross-compliance and ‘T’ = inspection by remote sensing. In case of a combination of on-farm inspection and cross-compliance and/or inspection by remote sensing one of the corresponding codes ‘FT’, ‘CT’, ‘CF’ or ‘FTC’ must be shown.

F601: date of inspection

This field must be completed when an on-farm inspection or control on cross-compliance (‘F’ or ‘C’) is indicated in field F600. The date of inspection is not required for remote sensing checks.

Required format: ‘YYYYMMDD’ (year in four digits, month in two digits, day in two digits).

F602: application reduced

If the application has been reduced as a result of an inspection, this must be indicated here. This field must be completed when an on-the-spot inspection is indicated in field F600.

Required format: yes = ‘Y’; no = ‘N’.

F602B: recalculation of additional levy payable

For instance, after on-the-spot inspections.

Required format: +99…99.99 or -99…99.99, where 9 stands for a digit from 0 to 9.

F603: reason for reduction

Where there is more than one reason indicate the one justifying the highest penalty. This field must be completed when the application has been reduced as a result of an on-the-spot inspection.

For the small farmer scheme the following code list will apply:







Code Reason A Blocked areas not available for farmer’s personal use B Non respect of bovine ceiling C Non respect of good agricultural conditions

Required format: to be expressed by a code; the codes must be explained in the accompanying letter.

F604: Council Regulation (EEC) No 386/90 (on-the-spot checks)

Required format: yes = ‘Y’; no = ‘N’.

F604B: Council Regulation (EEC) No 386/90 (substitution checks)

Required format: yes = ‘Y’; no = ‘N’.

7. (NOT USED)

8. ADDITIONAL DATA RELATING TO EXPORT REFUNDS:

F800: net weight

See preliminary remark in heading 5 (data relating to products).

In the case of processed products (non-annex I goods or processed agricultural products): the quantity of the ingredient eligible for funding. If the code of the goods (F500) contains more than one ingredient eligible for funding (F804), then multiple records with corresponding amounts (F106) and quantities (F800) must be created.

Required format: +99…99.99 or -99…99.99, where 9 stands for a digit from 0 to 9. With a possibility to increase the number of decimals if significant. (max 6).

F800B: unit of measurement for field F800

Required format: to be expressed by a one-character code corresponding to the following table:







Code Meaning K Kilogram L Litre P Piece (item)

F801: application number (export refunds: SAD)

F802: customs office of placing under customs supervision

The Member States must use the Transit Customs Office List (COL ( 8 )). This is the list of authorised customs offices for Community/common transit operations. It may be that due to its objective of ‘transit operations’ some of the customs offices might be missing although this will be the exception. In that case the Member State shall provide the name of the customs office in full.

Required format: The format of the COL code consists of two positions to denote the country followed by a six-character code that define the customs office. For instance ‘EE1000EE’.

F802B: customs office of exit

Indicate the customs office, which certifies that products covered by refund applications have left the customs territory of the Community. The Member States must use the Transit Customs Office List (COL ( 9 )). This is the list of authorised customs offices for Community/common transit operations. It may be that due to its objective of ‘transit operations’ some of the customs offices might be missing although this will be the exception. In that case the Member State shall provide the name of the customs office in full.

This information is vital for the auditors in connection with the application of Council Regulation (EEC) No 386/90 concerning substitution checks. The information is available in T5 or equivalent documents.

Required format: The format of the COL code consists of two positions to denote the country followed by a six-character code that define the customs office. For instance ‘NL146123’.

F804: export refund code

In the case of non-processed agricultural products: The 12 digit product code, for which export refund is fixed.

In cases of processed products (non-annex I goods or processed agricultural products): the CN code(s) of the ingredient(s) for which export refund is fixed. In this case, F500 must be completed with the code of the final product. See also the explanatory note to F800 for the procedure to follow where more than one ingredient of a processed product is eligible for refund.

F805: code for destination

Required format: ‘XX’, where X stands for a letter between A and Z (codes of the nomenclature of countries and territories for the external trade statistics of the Community. See Commission Regulation (EC) No 2020/2001 of 15 October 2001 and subsequent updates).

In view of harmonisation, the Member States shall also use the miscellaneous category (codes Q*) of the nomenclature of countries and territories for the external trade statistics. It is known that that nomenclature does not cover all special export refund cases but the Commission does not require that kind of detail. Member States shall therefore convert their special national codes to the broader categories of the nomenclature of countries and territories for the external trade statistics before sending their data to the Commission.

F808: date of advance fixing

If fixed in advance, the date on which the rate of refund was set.

Required format: ‘YYYYMMDD’ (year in four digits, month in two digits, day in two digits).

F809: last day of validity (advance fixing)

Required format: ‘YYYYMMDD’ (year in four digits, month in two digits, day in two digits).

F812: reference of the invitation to tender if applicable (advance fixing)

The procedure stipulated in Article 5 of Commission Regulation (EC) No 1501/95 or similar procedure for other sectors. The Commission needs the reference of the invitation to tender.

F814: day of acceptance of payment declaration (COM-7)

For the beef sector: in the case of pre-financing, complete field F814 only (disregarding fields F816 and F816B); if pre-financing is not involved, complete fields F816 and F816B (disregarding field F814).

Required format: ‘YYYYMMDD’ (year in four digits, month in two digits, day in two digits).

F816: date of acceptance of export declaration

Date within the meaning of Article 5 point 1 of Commission Regulation (EC) No 800/1999.

Required format: ‘YYYYMMDD’ (year in four digits, month in two digits, day in two digits).

F816B: date of export from the EU territory

Date of export as indicated on the export declaration or on the T5. See also Article 7 point 1 of Commission Regulation (EC) No 800/1999.

Required format: ‘YYYYMMDD’ (year in four digits, month in two digits, day in two digits).

9. (NOT USED)