The Glacier reporter. [volume] (Browning, Mont.) 1953-current, 1961-03-23
Blackfeet Tribal Administrative Plan

4 provide the detailed Information
needed for accurate keeping OF
accounts. The following account
ing documents shall be used tc
support the accounting records.
q. Purchase Orders: Whenever
IL is intended to acquire mater
ials and supplies for Tribal use
such negotiations must first be
approved, having a purchase
order issued and approved by the
i Chairman or Vice-Chairman OIL
Secretary and the bonded Tribal
4 Treasurer before any arrange
j ments are made binding the
Tribe TO the transaction. The
purchase order shall provide
full description of the item, the
unit cost of the item, the guam
| tity to be purchased and the total
i cost. This information should be
shown for each item TO be &C
i quired. Purchase Orders shall be
made in four copies. The original
to the vendor, copy to enter
/ prise or project file, a copy tc
the Tribal Treasurer for account
ing purposes and copy for the
numerical purchase order file
Upon receipt of the item pur
chased, the purchase order cop
/ les on hand shall be completed as
to date of receipt, and that the
item was received in good order
b. Travel Orders: Travel on the
part of Tribal employees or of
ficials on official Tribal business
of 5 days or less shall be approx
ed by the Chairman or in his alb
sence, the chairman, and
the Tribal Secretary All extend
ed trips of longer than 5 days
shall be approved by the Tribal
Council, by appropriate resolu
ton. Tribal officials or employ
ees in travel status shall be en-
titled to per diem a. the rate oil
$500 per day, unless otherwise
authorized by the Tribal Council
costs of commercial transports
ton or reimbursement at the rate
Of 10 cents per mile If personally
owned vehicles are authorized
Incidental expenses necessary fol
the conduct of Tribal business
while in travel status shall be
supported by signed receipt OF
otherwise appropriately explain
ed. Per diem shall be paid for
each full day away from duty
station.
c. Payment Vouchers: A vouch
er shall be prepared and approx
ed by the Chairman, or in his
absence the Vice-Chairman. OF
Tribal Secretary and the Tribal
Treasurer before any bill may
be paid. Before a voucher is exc.
cuted copy of the purchase or.
der showing receipt of all items
shall be provided the Tribal Urea.
surer. Vendors shall prepare and
submit individual invoices for
each purchase order. Each in
voice shall be completely item.
lied and signed by the vendor OF
his representative. Unsigned in
voices shall not be paid.
d. Payroll Vouchers. The pay.
roll voucher shall be prepared
after receipt of signed timesheets
prepared for each Individual on
the payroll. Each payroll shall
be supported by the name of the
payee, rate of pay, deductions ii
any, time employed and total
amount due the employee. Two
copies of the payroll vouchers
ordinarily need to be prepared
One for the Tribal Treasurer
which shall be attached to signed
time sheet and one for the vouch,
er file. The Chairman and/or Elk.
ecutive Committee and the Tri
bal Treasurer will certify payroll
time. All committee Chairmen
shall be responsible for time and
attendance records of all employ
ees under their Jurisdiction
These Chairmen must sign vouch
ers. The Tribal Treasurer shall
be responsible for Time and At
tendance records for Administra
tive personnel not supervised
under special committees.
e. Attendance Sheets. The GER
titled Council minutes or certi
| fled committee minutes shall ap
prove attendance for each meet
ing of the Tribal Council, and fol-
each meeting of a Tribal Com
mittee, at a rate approved by the
Tribal Council.
Attendance sheets shall be GER
titled by the Secretary for al
Tribal Council meetings and by
the Chairman of the Tribal Com
mittees. Attendance reports shall
be prepared at the close of eacf
meeting and sent to the Tribal
Treasurer.
.. Checks. The Tribal checking
account shall be maintained by
the Tribal Treasurer, and recon
ciled with each monthly banl
statement. All checks shall be
drawn only for authorized ex
penditures and all checks shall