Imperial Valley press., 1936-05-07
BIG CHANGES
ORDERED BY
CITY COUNCIL
Continued from Page Il

Continued from Page II
a direct grant, The plans received
the financial, legal and engineer
ing approval of the PWA June
Is. 1885.
Storm drain provision for the
city would cost $l18.182 with the
city to provide $65,000 if the bond
issue carries and the government
to be asked for a direct grant of
1912. Final approval on the
plans was received Sept. Il, 1885.
The new bookkeeping system was
ordered installed as a means for
providing a more accurate and sim
PIE record of the affairs of the city
Each department of the city is to
be subjected to a rigid audit to bring
the business of the city up TO date.
Vouchers. receipts and other
means for keeping an account of
the incoming and outgoing funds
Of every city department are asked
by eouncilmen before demands will
be signed, it was brought out at the
session.
Councilmen instructed the city at
torney to take the necessary steps to
recover the amount of the shortage
from the city clerks department
and abolished the city clerks petty
cash bank account All transactions,
even petty cash deals are TO be run
through the regular routine for pay
ing out city money. This was done
at the suggestion of the auditor.
The auditors report states:
Pursuant to your instructions,
we are engaged in an examination
of the accounts and records of the
city of Ell Centro for the current fis-
cal year. and submit herewith COM
ments on conditions as found.
In the examination OF Tie unSe-
cured personal property tax state
ments we found the following item
included with the paid sheets for
which no receipt could be located,
and which does not appear on the
cash records of the city. At the
date of our audit for the vera end
ed June 80, 1885, this item was
shown as an unpaid tax.
Item No. Assessed TO John
Deere Plow, 65l Brannon St, San
Francisco. Value No 1920 Rate
Sl.55, Tax $1894l.
In the minutes of the council
Dec. d. 1885, authorization was given
to cancel delinquent sale No. l5025.
This item was carried to the delin-
quent list for 1934-35 in error, as a
tax receipt had been issued and the
check deposited with the city treas
urer April 81. 1885. However, no
cash stub was on file in the tax
collectors office and the item was
not recorded in the cash receipts
The following is a detail of this
item.
Item No. 2, Tax roll l934-1935.
assessment No. $50.
Assessed to Elco Oil corporation
total tax Sl59.09, first installmenr
for S79.55 marked paid, second
inStallment for S79.54 carried to de-
linquent tax roll and published as
No 15025.
There is included on the de-
posit slip for April II, 1885. checks
for both the above items, thus
proving that the city has received
the cash for the total of S268.95
without a corresponding entry on
the cash book or receipts having
been issued; this would indicate
that cash payments totalling the
above amount were withheld from
deposit.
In the month OF April, 1885. our
audit disclosed an apparent over
age in the amount of $3662 which
amount was deposited to the city
clerks petty cash account.
I'VE would recommend that the
two items above referred to total
ling s268.95 be collected from the
responsible official and proper
credit be given on the respective
rolls.
THE following is a summary OF
the city clerks petty cash bank
account from April 13, 1885. to
May d. 1886:
Balance on deposit Security