The Waterbury Democrat., 1934-09-08

1. Revise and amplify rules for conduct of bid depository.
 2. Supervise management of de- pository.
 3. Cooperate very closely in the giving of authorized information regarding bidding. This coopera- ton is with such local bodies as local and state cooperating com mittees and state administrative agencies.
 Depository Routine
 (a) Method of Submitting Du- plicate Bids-Duplicate bids must be submitted to the depository in sealed envelopes, and it is recom-, mended that standard depository envelopes be used for this purpose. See attached sample.
 (b) Time of Delivery of Dupli- cate Bids to Bid Depository-In all cases duplicate bids shall be delivered to the bid depository not later than the time that the origin al bid is physically delivered to the awarding authority, unless earlier delivery at the bid deposi- tory is specified by the division. Such earlier delivery or what is known as freezing of bids" is rec commended for adoption by the divisions. Transmittal of dupli- cate bids through the U. s. mail is acceptable and if postmarked not later than the time when the du- plicate bid is due at the bid de- pository, delivery thereto within the specified time is considered to have been effective.
 (c) What Bid Depository to Trn IA,,w A Ii IL L posted with the bid depository for the territory wherein the project is located
 (D Means of Checking Bids Divisional Code Authorities must provide means or methods of checking, by depository agencies, of the award of the bid.
 (e) When Duplicate Bids May be Opened and Tabulated-All du- plicate bids shall be opened and mated to the respective bidders within AS hours after the opening of bids by the awarding authority vided in the specific divisions of the Construction Industry Codes. In the dissemination of this infor- nation, it is recommended that only the lump sum price be in- cluded.
 (D By Whom Duplicate Bids Shall be Opened and Tabulated- The manager of the depository and at least two other members of the committee shall constitute a quor- um for the purpose of opening bids. No bidder shall receive any information of bid outside of his classifications, except as may be otherwise provided in the specific divisions of the Construction h. dustry Codes.
 (g) All depository stamps of any area may be used and become immediately redeemable at point of issue.
 (h) Each depository commit tee shall see that each division in their locality applies for formal approval from their own Division al Code Authority of the use of that depository.
 Equipment
 (a) Receptacies for receiving of bids must be in each case, fully protected against any tampering by two or more locking devices, keyed differently.
 (b) Bid Fee Stamps-Each de- pository shall have bid fee stamps for sale in 25 cent denomination printed up in $5 books showing the name of their particular de- pository, etc.
 "(c) Each depository shall have a time stamp which shall clearly show at least the quarter-hour so that each bid can be stamped at time of receipt.
 (d) Each depository shall have available for sale duplicate bid en- velopes.
 (e) Each depository shall pro- vide for it's own stationery.
 CG Suitable journal of &C., counts shall be kept showing num- Der of each job, names of bidders, classification, amount of fee paid, with a suitable record of income and disbursements: dividing in- come to each division using de- pository.
 FRANK JOHNSON,
 Chairman.