Daily Kennebec journal. [microfilm reel] (Augusta, Me.) 1870-1975, 1922-10-06

Ledger. This General Ledger is
handled by a confidential clerk and
Kept in the Proprietor's room. 1t is
the accounting epitome Of the bust
ness, for into it at the end of each
month flow the net results of all other
accounting books and records.
This green Petty Cash Voucher,
printed inside and out. avoids vast
| ing space on the Cash Journal and
is the voucher for the expenditures
from the Petty Cash fund. which is
kept in a separate drawer in the Cash
Register. When this fund requires
replenishment check is drawn for
the total amount of this Voucher.
thereby restoring the Petty Cash
! Fund to it's original amount. The
Voucher IS then entered on the Cash
Journal, and by virtue of its special
columns a very few lines suffice for
the distribution of the mass of de-
tail accumulated on the inside Of the
voucher and summarized on the out
side.
A good Cash Register is an import
ant aid to accounting. Our register
automatically Classics and records
several different classes of receipts, so
that they can be entered on the Cash
Journal at the end of the day in
lump amount For each Petty Cash
expenditure at the end of the day in
a lump amount. For each Petty
Cash expenditure it also throws out a
slip on which Is printed the amount
paid and the consecutive number of
the slip, together with an appropriate
form for filling in the detail. These
slips, signed by the parties to whom
payment is made, are placed in en-
velopes and filed, after having been
entered, with their numbers on the
Fetty Cash Voucher, which they ac-
cordingly serve as supporting Vouch-
ers.
We also have these white Petty
Charge sheet, likewise designed to
avoid wasting space and cluttering up
the Cash Journal. On these sheets
are recorded charges for Job mater
ials purchased outright and not used,
as part Of Il job, charges for sales
of job stock manufactured in the
plant and kept for sale, advertising
charges not included in the adertis-
ing binder, and charges for newspa-
pers other than those entered on the
subscription cards Like the Petty
Cash Voucher, the sheet is so de-
signed as to permit the immediate
posting of all personal accounts from
the sheet itself to the appropriate
Ledger Accounts. At the end of the
month there are assembled on this
sheet and posted to the Sales Register
all other items contained on the
sheets. and also the following totals
derived from other sources:
First: Advertising billed to GUS
toners during the month. This is
taken from a summary sheet on
which is assembled the total amount
of these white records which show
dates, insertions. etc, the original con-
shutting the bill sent the advertiser.
and the carbon being filed in a bind
er and posted to the AK or LIZ Ad-
vcrtising and job Accounts Receiy-
ablo Ledger.
Second: The amounts billed CLASH
fled Ads Customers, obtained from
the Classified Ads control sheets.
which are part of the Basil J.. Smith
patented system for handling CLASH
fled Ads, Il system which with us has
worked very satisfactorily.
Third: The lump amount for the
month to be charged subscribers for
papers furnished. This amount is
dobitcd to n Controlling Account in
the General Ledger entitled "Ac-
counts Subscribers" and
IS obtained from a book in the De
partmcnt devised for us by a clever
accountant. This book, by asscmb-
ling in an ingenious manner the sub
scriptions starts and stops at the
different rates makes it easy to com
pute the total amount to be charged
monthly to subscribers in this Con-
trolling Account. | might add, that
the credits to this same Account for
payments made by subscribers dur
ing the month are taken from the
footing of the appropriate column of
the Cash Journal. Inasmuch as am
cunts cha. ged Subscribers are debit
ed to this Controlling Account. and
amounts paid by them are credited
to it. and as we are on an advence
payment basis, it follows that there
y always credit balance, represent
ing our liability to furnish papcrs
to subscribers. This liability on ac-
count of prepaid subscriptions an
pears each month on the Balance
Sheet as liability of the business.
The accounts with individual subscri
bcrs are kept on cards contained in
q revolving Visible Index, the cards
being mounted on detachable panels
with a total capacity of about 16.-
600 cards. Every card is instantly
accessible to the two subscription
clerks. who work together. At the
end of the year an actual physical
inventory of these cards is taken.
and an entry made in the Controlling
Account to bring it into adjustment
with his inventory. y
Fourth: There is also entered on
this Petty Charge Sheet at the end
of tho month the total amount to he
dcbited to he. Conrolling Account on
titled "Newsdcalcrs' Ledger" this
amount being obtained from the
Ncwsdealers Ledgers kept in tho Cir
cuation Department.
These Petty Charge Sheets arc
Kept fat and at the end of the year
are bound.
50 much for the General Account
ing System.
2. The Cost Finding System
1t is best to consider this first in