The Pleasantville press. (Pleasantville, N.J.) 1912-1929, 1922-01-07

Philddelpnla, "a
Sept. Both, 1921.
The Township Committee.
Egg Harbor Township.
In accordance with your instructions we
have made an examination of your accounts
and records for the two years ended Decem-
Der 31st, 1920.
DELINQUENT TAXES AND TAN LIENS.
We understand that it was arranged by
your attorney, Mr.. Champion, with the Com
missioner of Municipal Accounts that 1t
would be agreeable to the Commissioner If
the tax duplicates were examined and placed
upon record as far back as and including
the 1916 duplicate. This work has now
been completed and the resulting figures,
comprising Delinquent Taxes and Tax Liens
as shown upon the Balance Sheet and de-
tailed in Exhibits "a" and r. have been
recorded upon your books of account.
ASSETS TIC BE APPROPRIATED FOR.
1t is necessary that these balances be car
ried forward to the year 1921 accounts as
Deficit Assets" to accord with the rulings
of the Department of Municipal Accounts,
and it will be necessary in the coming year,
when preparing your budget, to appropriate
sufficient funds from your Surplus Revenue
to eradicate such Deficit Assets from the
Accounts of the Municipality.
In addition to the Assets shown on the
Balance Sheet there were certain Physical
Assets owned by the Township. such as
scrapers. tools. ETC., of which no list was
available. We would suggest that a list Of
tools in the hands of each road supervisor
be prepared and kept on file.
There were no ledger accounts to show
the Liabilities of the Township, with the ex-
assured that there were none other than
those shown on the Balance Sheet.
SURPLUS REVENUE.
The composition of this account is shown
in Exhibits sc" and "F."
REVENUES AND EXPENDITURES
1919 AND 1920.
1t will be seen from Exhibits &c" and
| ssnfs that eartain Miscellaneous Rpyanup has
been treated in both years as not being an
ticipated. This is for the reason that the
copy of the budget as supplied us by your
Secretary did not contain any such Items.
Owing to the above circumstances 1T was
necessary to credit these items of Miscel-
laneous Revenue to the Surplus Revenue Ac-
count in order to comply with the Depart
ment of municipalities rulings.
We would draw your attention to the fact
that whereas it was necessary to provide In
taxes for the year 1920 $14,013.2S, you only
levied $11,4S1.1S, the difference of $2,531.60
having to be carried as a Deficit Asset at
December 31st, 1920, and which has to be
provided for in II subsequent budget. This
condition should be avoided in the future by
a more careful preparation of your budget
and by the inclusion in anticipated revenue
an a,,oh estimate i Rrsrc Of any yax mi Grass Rscsin feVe TaE
Poll Tax and Dog Tax, If possible on a
more accurate basis.
In this connection we wish to point out
that monies borrowed on notes secured on
Delinquent Taxes can be repaid out OF col
lections of such Delinquent Taxes without
the inclusion for appropriation in the Bud
get, it being necessary only to budget for
that sum which it is estimated will not be
collected from such Delinquent Taxes.
Transfers between appropriation accounts
have been recorded upon the books, but are
not authorized by the minutes. This pro-
ceedure is strictly contrary to the law. but
on our being assured by your Secretary,
Treasurer and Chairman that such transfers
were approved by yourselves and that the
omission of same from the minutes was in
error, we have allowed the same to stand
upon the accounts.
In connection with Exhibit ID" you will
observe an over-expenditure on account OF
'Incidentals' which will have to be provided
for in your next budget. In addition thereto
there was a refund to the Collector of SS.74
which was not covered by an appropriation,
but which will have to be also provided for
in the same manner.
SURPLUS REVENUE ACCOUNT.
This account has increased from $40
aeS.75 at December 31st, 1918, to $685.
652.32 st December 31st, 1920, which in
crease has been mainly caused by two
factors, as follows:
III The inaccuracy of anticipated Miscel-
laneous Revenue in the budget has resulted
in considerable sums being credited to Sur
plus Revenue and not being available for
current Purposes.
4 GU The inclusion of a considerable appro-
/ ~priation each year for reserve for non-cpi-
lection of taxes, Unfortunately. this condt-
ton cannot very Well BE- ayoided until 9HS!
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