Evening public ledger. [volume] (Philadelphia [Pa.]) 1914-1942, 1922-11-25
CHARLES l.. HAFNER
On the Records Of Civil Service


it Is possible through them to ascertain in
moment the ont ire connection of any per-
son with the work Of the city departments.
no matter how greatly separated are tn"
various periods Of employment. according 10
Charles J.. Iiafner. chief clerk Of the civil
Scrvr" Commission.
'Thc biggest item Of city expenditure
said Mr.. llafner. lis for salaries and wages
Of employees. and it is. therefore. Of grcnt
importance that III" records be kept with the
utmost care and in the greatest detail, :"
thHt information nortainnr 10 an emnlor" IS
service record can he instantly ascertaincd.
Salaries and tho City's Budget
"prohahy on".half Of the city's bndsc;
o. eco W" 900 for 'h" payment OF
salaries and wages of employees. Of whom
tlr.r are wr,'n $4,000 and 1000 on the
payroll th"r" are not more than :."', on
III" county payroll as distinguished IRON
that "f the city. civil service having to d"
only with the city payroll.
''Thc record, Of the Civil Service Com
mission cover only the ten departments sub
i"rt to the civil Service Law. namely. Do
rar,men,s of the Mayor Public Safety.
Public Works, Public Health rnhIi% ,..n;", M"I.
fare. Law. Wharv"S, Docks ana trrr,"si
Office Of Purchasing Agent. II is easy I"
soc how necessary it is for som" on" I"
keep n close watch over thc personnel "i
IN" municipn! service. and IN this case III"
'yomc one is the Civil Service Commissions
I'm order TO do this it is necessary that
complete set of permanent records b" Kept.
In fact. n very important II not IN" MAJOR
part Of the work of the executive division
Of the commission has to do with the Keep
ing nf III" records in connection with hp-
l"intm"nrs and changes Of status "' en-
ploycs.
-Four Glasses OF Employees
'"Therc are four glasses of cmpoycs: com.
po,itivr labor. exempt and th" unrlas>tiiod.
tn" competitive class relates to thoS" wh"
are subject I" competitive examination ana
appointment from eligible lists resulting
from such examinations.
"Employes "f tho labor class are subject
only to ply steal examination, Will" th"s"
Of III" exempt class and those in IN" IN.
classified service are exempt from this rc-
Quir"ment.
.l'crmancnt record is kept Of all cliSib'"
lists since March - 1906. Detailed r"p"rts
"f examination ratings cover like period
while other books showing appointments.
promotions. transfers. r"inStat"'n"nth ana
demotions record every change OF status Of
each cmployc.
"a very interesting record is that known
MS the roster ar civil list. card ind"y
| record Of every employ" under civil service
| The card Of each employee shows completely
| the date of original appointment, the posi-
| ton. salary and every subsequent Chang"
| of title, salary or position. turth"rn"r',
| SnDuNl an eIlpNSt I'uNt tu'H
| the service his record is continued on the
| same card.
Long Terms o! Service
| "a pcrusal Of the civil list will SHOW
| that som" employees hav" been IN the service
| for ucriod, Of from twenty five 10 fifty
! wears 1t also will show whsr" some have
| entered the municipal scrvi"" ni m"agcr
| rates OF pay and have steadily advanced I"
positions Of responsibility and trust.
| "When there is q vacancy in q position
! In the competitive class the director Of the
| dcpartmrnt (who is the appointing officer
! reGucsts n ccrtiticatiOn of names for filling
| the vacancy. For one vacancy two names
| from the appropriate eligibl" list are sub.
| mitted; for two vacancies three names arc
| submitted, and so on in ratio Of three 10 two
| The law, therefore. gives the appointing
nficer the option Of one Of two names IN
| making Il selection.
"SLould tho name Of an eligible br twice
submitted to the same director for the sam,
nr similar position and not selected f"l
| annointmcnt, the eligible Is not given, il
| tbat department, further consideration fol
amnointmcnt from that list.
"All appOintees are on probation for thrr'
months from date Of appointment. an'
.bo,,ld tho services Of the emplOye prove t.
hc unsatisfactory during that time, he ma!
he dropped ut the termination of the thre'
months period by written notification tia
Ills services are no longer required. dis
misaal before or after the prObationar!
neriod requires the formal Aling Of specit
CHARGES s9aiSst ths smploys 70 which be i
Ts3'Fk 4. VI Nh t't