The Pleasantville press. (Pleasantville, N.J.) 1912-1929, 1921-02-12
S16,6e4.4s


Collector
That a columnar cash book be provided
for the collector in which he shall record all
receipts for taxes, interest and costs accord
ing to the res pective years showing the page,
line. name. amount and date of payment,
that the cash book be balanced at the end of
each month and that a reconciliation be made
with the STATEMENTS rendered by the bank
and that the outstanding checks, if any, at
the end of the month be listed. That all
transactions relating to the Current or APP
preparation Account should be entered in one
cash book and not in several cash books as
is now the practice.
That the Collector shall have custody of
the tax title record book and that all pay
ments for taxes on property sold to the City
shall be made to the Collector and not the
City Clerk.
That a rubber dating stamp be provided
for the Collector in order to minimize errors
in entering the dates of payment in the dupli-
cate.
That when taxes are RENTED or abated by
the County Board or City Council including
tax exemptions for soldiers and sailors, a
record of these rernissions be made in the
back part of the duplicate leaving the original
record untouched.
Treasurer
That a columna cash book be provided for
the treasurer, in which are to be recorded
all receipts according to their respective
sources or origin, and that all disbursements
be entered according to their respective OBJ
jects, that is to say disbursements for Roads
under the Appropriation for Roads. etc.
That at the end of each month the treasurer
shall reconcile his cash book with the bal
ances shown by the bank showing thereon
all outstanding checks.
City Clerk
That a columnar cash book be provided for
the City Clerk in which shall be recorded all
receipts for licenses, permits and other re-
CENTS of the City Clerk.
General
That a general ledger and journal be pro
vided in order that a proper control of all
accounts may be kept.
That the tax duplicates be revised and a
form adopted which would lend itself more
easily to entering and checking the records
of tax aym 1t is believed that the
work would be facilitated by combining the
two tax duplicates into one book
That all notes issued in anticipation OF
taxes either anticipation notes or revenue
notes and all temporary improvement notes
shall be issued in accordance with the stat
utes of the State.
That action be taken with reference to the
delinquent personal and poll taxes for the
years 1906 to 1917 inclusive, either by en-
forcing the collection of delinquent taxes OF
where found to be uncollectible, that they be
written on.
That a closer supervision be maintained or
bills rendered to the city both in order to
see that the amounts are correct and that
the affidavits are properly executed also
that all bills be entered on the minutes OF
the city council when same are passed for
payment showing the name of the payee and
the amount of the bill.
That the provisions of Section 610, Chap
ter 236, p. l.. 1918. be observed.
That the Clerk publish this report in ac-
cordance with the provisions of Section 2,
Chanter 26S. P. L. 1918.
That the provisions of Chapter 1872, P. L.
1917, as amended be more closely observed.
That in the 1921 Budget there be included
an appropriation to cover the deficit in tax
revenues of 1919 in the amount of $3,S47.2 1
also an appropriation to cover the deficit of
miscellaneous revenues anticipated in the
amount of SIS 5000.
That an appropriation be made in the
1921 Budget to cover the difference between
the emergency notes outstanding on December
81, 1919, in the amount of $11.039. % and
emergency notes made in the 1920 budget
amounting to $9,929,4S, that is to say an
appropriation for the retirement of emergen-
cy notes in the amount of ST, 109.7 rs.
That an appropriation be made in the
1921 Budget to cover the amount of 1916
and 1917 tax revenue notes outstanding on
December 81, 1920. This amount will have
to be ascertained from the books of the City
and the appropriation made to comply with
get Act of 1917 as amended.
Certifcdti0n
| hereby certify that the above report is a
true and correct report of the financial ac-
counts of the City of Pleasantville, County
of Atlantic, as obtained from books and pa
pers of the City presented to the auditor,
supplemented by personal inquiry and inves-
%tigation, and l believe it to be a true report
of the financial condition of the city.
l wish to express my appreciation of the
assistance and eourtesies rendered by the
City officials during the course of the audit.
Yours very truly.
WALTER R. DARBY,
Commissioner of Municipal Accounts.
Trenton, N. j., January 10, 1921.