The producers news. [volume] (Plentywood, Mont.) 1918-1937, 1919-07-04
Number of pounds
unaccounted for
140,221.40

unaccounted for 140,221. 40
1880
Considerable loss of poison was
sustained through different sources,
no accurate records of which was
kept. In the case Of L. S. Olson, we
are advised that there was loss of
120 pounds by theft and q pounds
destroyed by mice, affidavit of Mr..
! Olson, verified by report of County
| Agent, covering this loss.
We find the following credits were
taken through this fund of $19,361.91
Exhibit "B'O:
Sale during 1917-.--.-.-..--.S37 $3.50
$50 pounds oat screenings - $50
Empty sacks ssold .------.,,-- 61.30
In compiling Exhibit "D' we took
only such vouchers as had actually
been paid through the bank and the
information therein contained was
taken from such vouchers, disregard
ing any claims prepared in support
thereof. This method was used for
the reason that many supporting
claims were filed after the vouchers
were drawn.
Is exhibit ''E" vouchers drawn
against the account and as yet un-
paid. These vouchers were not sup
ported by claims and information
was taken from records of Auditor.
Exhibit "F"' covers items charged
against the account by the bank and
of which no entries were made on
Auditors Records, prior to eXamina-
ton.
! Cash advanced to County
agent no voucher ...-..--.---.$2, ISL. .8S
Cash advanced by bank for
different item (no voucher) 461 80
Cash advanced to J. F. Fitz-
gerald for labor (no voucher) 100.0G
Item charged (no voucher)----> '26.0C
| You will not in our reconcilement
of the Bank Statements (page y,
we have given them credit by an er-
ror for $1,000. This error occurred
on the protested check of the Ameri-
can-Canadian Elevator Company. The
face amount of this check was S57.85
When the bank charged this check
against the account at the time ii
was protested and returned they die
so in the amount of $50.35, thereby
leaving an error of $1,000 to theil
!, credit in the account.
You will note that Exhibit :D'
shows two payments to the County
| Treasurer for the reimbursing of the
General Fund:
Voucher No. 46 for $4,500.00
! Voucher No. 105 for SO, 3,861.9S
Total $8,361.98
On page 1 we have shown $1,138.0l
as a direct deposit with County
Treasurer. This is the amount re-
ceived from the Department of Agri-
culture Exhibit "B") and was de-
posted with the County Treasurer to
the credit of the General Fund with
out passing through the bank.
For your information, we have in
corporated in this report an inven-
tory of the supplies and materials
now on hand in the mixing station
as reported to us by the County
Agent.
Your attention is called to the mat
! ter of the protested checks of the
American Canadian Elevator Com.
pany, covering payments for, poison
sold. This account still shows cred
/ it's for these checks on the records
of the Auditor and the report OF
the County Agent shows 10 pounds
still in their hands. Action SHOULD
be taken with a view to realizing or
these checks.
1t. will be evident to your Honor.
able Board, that the records available
covering the transactions affecting
| this fund were very inaccurate ane
verifcation of any figures was diff
cult to obtain. All reports receive-
from disbursing agents, as well as
those received from the County
Agent, appear to have been compiled
from a basis of estimation rather
than any tangible record.
In conclusion, we desire to say
that, owing to our inability to get
in practically all instances, any
tangible dates or records, coupled
with the fact that the Board OF
County Commissioners arbitrarily, IL
violation of the law and our repeated
instructions and warnings to conform
to the law, authorized the creation
of this Gopher determination Petty
Cash Fund to be under the contro
of the County Auditor, disbursine
monies from such fund previous te
the presentation and allowance of &
claim, it is virtually an impossibility
to make, a complete and satisfactory
reconcilement.
Respectfully submitted,
H. S.. MAGRAW,
/ State Examiner