The weekly Iberian. (New Iberia, La.) 1894-1946, 1919-10-18

| | consider OF Importance ana inter
est. and which, believe, will
cover all the information you may
desire
! ! have gone into matters III de
tail, personally, and have ascer
tanned as far ~ possible, from the
correct and authentic sources and
records, all information herein con
tained and set forth.
In this, my report, there will he
Gessarily appear many sugges
tions, recommendations, and crit
icisms In the latter, ! have only
criticised systems, or lack OF sys
tens; lack of diligence and care III
looking after the financial affalrs
of the CITY: Determinations in col
lections; determinations in exeGut
| ing the ordinances of The city,
with refe ence TO its finances, etc.
Asper said resolution of your
Honorable Roald, with reference
TO the divsing and installing OF q
system of accounting for the Clty's
business, wish to advise that ! am
| installing a systen, under my SAID
contract with you, which Will take
care OF the business in detail OF
| the City in every way, and which
VIII afford at all a times, accurate
and reliable infor nation and data
concerning the financial affairs
connected with the municipal
| business.
With reference to this system Of
accounting, would like 10 make
the following statements: IT the
accounting work IL cOnteupoTane
Ously attended to: if the entries
and posiings are made when they
should be made:--if the system is
followed and kept up az it should
be kept up: the accounting work
will be greatly lessened and re
duced, aud information at all
| times available will cover every
detail of the business of the City
that any interested party may
seek information or enlightenment
concerning. At the close of each
days business, the actual cash IN
safe and actual balance III bank,
separately, and not in one amount,
thereby enabling the official in
charge of the accounting depart
ment to CHECK his cash on hand
daily, in an accurate amer, as
should be done.
The General Ledger Accounts,
covering all funds, expenses, (by
departments, etc if kept posted,
and will show at glance, the ac
tual and accurate condition Of the
respective accounts covered.
| have delayed a considerable
length of time making my report,
in order to investigate aud care
fully study the need of the &C
counting department, 40 that when
the system Is employed, it will not
be found necessary to make
changes or alterations in same,
and assure you that now you have
a system of accounting in the
Ouy's finances, that will give all
iUtoi nation when needed and
wanted, aud accurately.
have provided for, in this sys
TEN, Monthly Balance Sheet,
covering the City's Finances, one
of these sheets TO be properly filled
out at the close Of each months
BUSINESS, and inserted in the Cash
Book, at its proper place, thereby
becoming a recapitulation Cash
Book Sheet OF the preceding
months records. This Balance
Sheet il sim pie and brief, and free
from a multitude Of figures and
details, difficult to understand IN
less experienced in accounting,
etc, aud would urgently recon
mend to your Honorable Board,
that this Balance Sheet be pub
lished In the official newspaper OF
newspapers of the City, for the in
formation of the tax payers inter
ested and involved in the Oity's
affairs, at the close of each months
business.
At the joint request of Hons. H.
S. Sealy and A. A. Glrard, | have
checked back over the Cash re
celpts and disbursements covering
the collection Of the Special Tax
of 81 mills for the New iberia Il
Northern Railroad. My audit OF
this particular fund covers the pc
riod from June 10Th, 1917, to and
including July 23 d, 1919, and thu
result of my examination and an
dit of the records covering tbl.
fund, shows an Overpay Il
the New Iberia u Northern Rail
road in the SUN Of 81 GAG %
That is to say, the CITY OF New
iberia has paid over to the New
iberia & Northern Railroad, tb'
said sum over and above all fund
collected from the Special 81 mil
tax levy aforesaid, leaving th
|, New Iberia e. Northern Railroa'
, Company indebted to the City Q