Daily Kennebec journal. [microfilm reel] (Augusta, Me.) 1870-1975, 1917-05-08
Department II.
REGISTRATION OF Membership

Bonner Tor TINS department Will DC.
A stenographer for all correspondence re-
dresses, etc. She should be responsible
for checking all WASHINGTON lists ana
bank deposits, and also make out the
Daily Town Reports and the Daily Mem
bership Reports.
as they are received If the Campaign is
small. this be done by the Membership
Director.
One to ten typists to make cards and ad-
One clerk to check cards as they are made
from the blanks, also envelopes addressed
from the cards.
Clerks to fill in by hand Membership Certi
icetcs.
One to three typists to make Washington
Reports.
One experienced clerk for fling only. She
may be needed for only half days work
The supplies needed would be:
Filing cabinet.
Catalogue cards for the permanent member
ship file; a different color for each class
of membership.
Membership Certificates
Circular letter of acknowledgment signed by
Campaign Chairman.
Red Cross buttons ready for mailing.
$50. Checking Money-As soon as re-
turns from the Campaign begin to come in,
the following routine should be followed:
Every application blank, whether registered or
individual blank, should be carefully COM
pared with the accompanying money or check
and. if correct. should be o. K.ed either by
the Membership Director or special clerk
L. as ouiietilIeS HdpptHst NJ 10 Sh
closed or the amount is insufficient. this blank
should be laid aside with what money there
may be with it and letter sent at once to
the person in whose name it has been regis,
tered explaining the error. When money and
blank tally correctly, the money is put in "a
clerks and catalog cards made from it.
351. Carding-For future use 1t is
we'll that cards Of different color be used for
the different classes of membership, FIX
from an enrolment blank according to class
of membership. The catalog cards recon-
mIended have the date tabs at the top and it
hand during the Campaign with all but the
proper date. tab cut off. An annual member
ship runs for twelve months reckoning from
the month of enrolment.
352. Compartments the cards from
each blank are completed, they should be
turned over with the blank to one clerk selected
as an accurate and painstaking person, who
should very carefully compare the name and
address on the card with the original on the
blank and Immediately have any errors cor
rected 1t will be found that there are many
almost illegible signatures received and for this
reason it is of the utmost importance that the
number of the blank on which each name ap
pears should be recorded on the card also
the day of the month. for example B .624,
1871" This will make it perfectly simple
to correct any, clerical error or to trace back
to the original any mail returned by the post
office as unclaimed. This is perhaps the most
important detail Of the registration.
$50. Addressins-After the cards are
should be addressed from them and these cards
and envelopes again compared by the checking
'e s54 tor pcsssf msakes Certificate
Membership in the American Red Cross, "Ex
hibit c. should be used as the receipt and a
letter OF ackno Th from the Member
it. also the Red Cross pin. In the letter it
IS well to include the suggestion that any, in
a a5, OF name or address be reported to
quest is printed on the back Of each certificate
1t is impossible to avoid minor Inaccuracies
and this seems the best remedy. The same
case but in order that it may be complete
receipt the class of membership is indicated
upon it.
AS each card and envelope is compared and
found correct they are passed on together to
the clerk who is to fill in on the Membership
Certificate the of the member and the
month of his enrolment. A glance at the
color of the card will show to which class each
member belongs and the correct Membership
o55. Daily Filing-All the cards for
the day should then be grouped according
to the class of membership and arranged al
phabetically, preparatory to making out the
Daily Report to Washington. and should be
kept in a special drawer apart from the main
catalog until reported. 1t depends upon the
be wholly alphabetical or alphabetical accord
ing to towns comprised within the jurisdiction
of the Chapter. Out;of-chapter cards should
be filed alphabetically and reported to Wash
sse. washington Rsport-This Wash
ington Report, Exhibit p should be type
being kept in the Chapter files, as there will
probably be many future reference made to
it. Each class of membership should be re-
ported separately Life in one group, sus-
tanning in another. Netc: financial state.
ment. Exhibit E. should be appended to each
list and both list and statement should be
signed by the Membership Director. One pay
ment for all membership dues may be sent to
Washington at the end of the Campaign or pay.
ments may be made at intervals during its
progress as seems best in the judgment of the
a57. Final Filing-when this Wash
ington list is completed and checked up from
the cards the cards may then be filed in the
sse. Daily ReportsmA. condensed
showing the total number of members in each
class with the value of these memberships. This
should tally with the bank deposit Several
supplied to the Membership Director, the Mem
bership Campaign Chairman, and such other
official of the Campaign as he shall designate,
towns are included in one Chapter, it will be
found advisable to make out a. set OF Town
Reports. Exhibit G. one card for each town.
on which should be recorded the daily returns
from that town The local committees make
frequent requests for these town figures to
stimulate local interest and friendly rivalry, as
well as to enable the committee to see that the
towns getting their allotted quota
SuppucS
$50. Cards-The special cata1og
cards are to be bought from the Library
Bureau, AZ Federal Street, Boston. Mass
The necessary number to be ordered be-
fore a Campaign opens may be decided
from the following table. based upon an
enrolment of one thousand
$50 Annual-White cards.
400 Subscribng-Buff cards.
100 Contributing-Fawn Cards.
IS Sustaining-Salmon cards.
70 Life and Patron-Blue cards.
hooO Total
The quantity ordered should be in
creased al the same ratio for each thou
sand. 1t is merely necessary to state the
exact name of the Chapter when ordering.
The Library Bureau will supply these
cards for $500 per 1000. This estimate OF
1900 cards for each 1000 members allows
a small margin for variation in the mem
bership, and if extra cards are needed in
any class, they can be supplied in 4s
hours complete or by return mail if the
space for the name of the Chapter is left
blank to he filled in on the typewriter
Plain white and buff cards for the file for
recording the enrolment blanks may be
had without any printing for s1.35 per 1000.
Guide cards for the files cost 65c. per 100.
361. Certificates Of Membership-
The certificates of Membership can also
be procured from the Library Bureau at
$40 per thousand. These should be Or
dered in the same proportion as the cata-
log cards as they are also kept in stock
with the different classes of membership
IN fbar, In ordering give eX-