Richmond times-dispatch. [volume] (Richmond, Va.) 1914-current, 1917-07-14
CRENSHAW EXPLAINS WHY
VOUCHER WAS CHANGED
Simple Correction of Error at First
Believed to Have Been Sc
riouS Affair.
ADMINISTRATIVE BOARD ACTS
Calls on City Auditor for Statement
in Writing, Which Is Promptly
Made, and Incident Is Satisfac-
torily Settled.

Quick response yesterday by City
Auditor George S. Crenshaw explained
what the Administrative Board at first
believed TO be a serious affair IN con-
nection with the preparation OF Houch-
crs for tho payment OF bills contracted
by the city.
The following letter. was addressed
to Mr.. Crenshaw by the board:
Office of Administrative Board
Richmond. July Is. 1911
George s, Crenshaw. City Auditor:
Dear Sill am directed 10 notify
you that voucher in favor OF the
Watt Pillow Company for SCOTS. after
having been signed by the chairman of
the Administrative Board and sent to
your office on July II. 1917. was
changed to read S22.35. and subsequent
ly another voucher was made out for
SCOTS and presented to the chairman
of the beard for signature, and you
are requested to explain to the board
in writing if this latter voucher is a
duplicate of the former one. and adj
wise the board the name of the party
who changed the amount of the
voucher after It was signed by tho
chairman of the board. and what au-
thority he had to do so. You are also
requested to furnish the board with the
original bill OF the Watt Plow Com
pany that was attached to the original
voucher which was examined by Mr..
1.arEin w. C,1zcbrook, Jr.. under date
of July 13. 1917.
Yours truly.
tSigned w. w. DUNFORD,
Clerk to the Board
AUDITOR CRENSHAW SENDS
LETTER OF EXPLANATION
Immediately upon the receipt of tins
letter MIR. Crenshaw addressed the fol-
lowing reply to the board:
Administrative Board. Richmond Va:
Gentlemen ,-Replyng to your letter
OF this date with reference to the bill
OF the Watt Flow Company attached
to voucher for payment. since there
was returned to the accounting de-
partmcnt of your office the original
voucher with oill of the Watt plow
Company attached. which from the fs-
urcs on the voucher should have read
S22.35 in lieu OF S20.75. as it did read
we can only give you what is reported
verbally to the writer.
AS we understand the matter, the
detail figures on the original bill OF
the Watt fiow Company attached to
voucher returned to your otiice) footed
So 30. and the total of the voucher was
changed by Mr.. Larkin w. Glazebrook,
Jr.. OF this office and taken promptly
to the accounting department of your
Office Tor correction. Upon further ex-
animation ii was found that the figures
Tor $3.50 should have been eliminated
from the original BILL making the total
Oh pill S2O.35. Is shown by the original
voucher wrapper. In place Of making
'he second correction on the voucher
wrapper (Which paper you signed1 the
clerk OF YOUR department and this de-
pattineht agreed that II would be bot
Ter u nave you sign n new voucher
ana destroy the voucher wrapper ure-
Viously signed.
In this connection 1 wish to advise
10 correct mistakes in any and all
vouchers from whatever source re-
ceiVed. and as evidence of this fact on
llth instant this office corrected an cleo
'ric plant expense voucher in favor NJ
ooutherh stamp and Stationery Com
pany from s16.S1 TO $3.50, eiiminat
ing q duplicate bill. which had pre-
v.ously been paid. On the 18th instant
inns Office changed stationery and
printing account voucher in favor of
Z. w. Saunders from s2l727 to s2O6. ~
eliminating Il bill of 5000 that should
be paid by the City Treasurer person
ally, and on the stationery and nrint
ing account on the same date we cor
rected voucher in favor of the south
ern stamp and Stationery Comnanv
from $3.50 to S95.50 on account Of AN
error In listing the bills inclosed In
voucher. ="
In every case, however. the account
ing department of your Office was
promptly advised. which has been .the
practice.- and shall continue to he the
practice. of this department. In tbis
como ction we appreciate thu intor..,
VI tie board In this matter in the en-
aeaVor TO avoid applications and errors
Respectfully.
; tSisned)
GEORGE W. cRENsHAw.
I,,,,, =, ,o Auditor