Daily Kennebec journal. [microfilm reel] (Augusta, Me.) 1870-1975, 1917-07-25

| for the preceding fiscal year. which
runs from July l to June 30.
Secretary
Sec. 9. The secretary shall record
i and preserve the minutes of all meet
| lngs of the Chapter and of the exccu-
tive committee; issue notices of meet
irgs thereof; send to national head
Quarters Immediately after the annu-
al meeting Of the Chapter a certificate
! giving the names of the officers elect
ed at the meeting; prepare and send
to rational headquarters on or before
November Il each year an annual re-
port of the work of the Chapter for
the preceding fiscal year; and per
form such other duties as are incident
TO the office or az may be required by
national or divisional headquarters.
EXECUTIVE SECRETARY
Sec. TO- The executive committee
may employ an executive secretary
who shall aid the secretary Of the
Chapter and the secretaries of the Mil
itary and Civilian Relief Departments
in the discharge of their duties, and
attend to the clerical work in connec-
ton Herewith. She shall keep regular
Office hours at headquart of which
public notice shall be given. Her sala-
ry as voted by the executive commit
tee shall be paid by the treasurer
without requisition.
EXECUTIVE COMMITTEE
Sec. II. The executive committee,
| nf which n6foorc ~,
Section 5, together with the chairmen
Of the military and civilian relief de-
partments and the chairman Of the A.
nance committee, shall be lnempers
ex-off1cio shall consist Of not less than
eight nor more than II members. They
shall be chosen at each annual meet
ing, and shall hold Office until their
successors are elected. Except as 9TH
erwise provided in these Bylaws, the
entire control, management and ad-
ministration Of the affairs Of inc
/ Chapter shall be vested in said COM
mttce. They shall meet on the call of
! the chairman or of any three mem
bers of the committee. on not less than
two hours written or oral notice by
the secretary to such members IS are
! in the city Of Augusta at the time.
/ Five members shall constitute a quo
rum irrespective of the size u me
committee, provided. that less num-
! Der may act in case of emergency. in
which case the record of the meeting
e., shall affirmatively show that an emer-
| gency existed, and the facts consti-
tuting the same. The executive COM
, mttee shall All all vacancies occur
/ Wv l>,-
wise in their own or other commit
tees. or in the list of Chapter officers.
They may delegate. for the time be
ing, the powers and duties of any per-
son or committee to any other person
or committee.
OTHER COMMITTEES AND DE.
PAYMENTS
Sec. II. The executive committee
! shall. INN ediately after the annual
meeting in October appoint all other
| committees and departments and may
! increase and vary their personnel
| from time to time. The military and
civilian relief departments shall each
be composed of a chairman. secretary
and the charmen of the several com
mittees under the given department.
NHAF En- fINRNCES
lncurring Of Debts
! Sec. 49, No person or committee is
! authorized to incur any debts in the
name or on behalf of the Chapter, ex-
cept upon written acquisitions flied at
/ headquarters and duly. approved, as
provided in Sec. IA.
acquisitions, and Purchase Of Supplies
/ Sec IA. acquisitions, in the form of
a letter addressed to Red Cross
Headquarters may be made for need
&c supplies, copy being retained on
the files OF the committee making the
requisition. At headquarters the requi-
sition must be approved by either the
chairman. vice chairman, secre-
iary Of tho Chapter or chair
/ man Of the finance committee
ANY member of the Purchasing Com
mittee may thereupon issue purchas-
ing order dorm y from Headquarters,
where duplicate shall be annexed to
the rcquisition, and filed The COM
mittee receiving the material examines
and counts the same and enters de-
tails on receiving slip (Form 81 in
duplicate. retaining the duplicate and
sending the original to Headquarters
where 1t is annexed to the requisition
and purchase order
/ Payment Of Bills
! Sec. Is. Bills shall be paid by the
Treasurer only upon the approval of
either the Chairman. Vice Chairman or
Secretary OF the Chapter or Chairman
of the Finance Committee, ons Form 3.
duplicate whereof shall be kept at
Headquarters and annexed to the 9TH
err papers tSection 1p relating to the
expenditure. The salary of the Exec
utlve secretary, is voted by the Exec
utive Committee, may be paid without
approval or requisition.
Petty Cash Disbursements
! Sec. is. There shall be safely kent
at Headquarters a petty cash fund Of
not exceeding fifteen dollars for neces
sary petty cash expenses of Head
quarters and Chapter Committees. The
Executive Secretary may disburse
same. taking receipted' vouchers there
for, and keeping . correct record there
| Of. From time to time she shall make
upon Form reQuisition for repay
ment OF the amounts so expended FL
ing the duplicate, and annexing the
vouchers TO the original, and after it's