Daily Kennebec journal. [microfilm reel] (Augusta, Me.) 1870-1975, 1917-05-08
METHOD OF RECORDING
AND CLASSIFYING APP
PLICATIONS FOR RED
CROSS SERVICE
SuppIementing A r c 148, Feb. %, 1917
I'd Ed. March "a, 1917
ENROLMENT over 500)

2se. Equipment-Two sets of cards
and an index register are required for
ton. or service card, and the classif-
cation card Both the cards and index
are in two colors; white for
the forms being adapted to sex.
2e7. Application or Service Card
This is a Vertical file card X on which
the applicant enters name ,i aadr re o ana
tions which have been carefully de,
signed to cover the entire field and
meet all practical needs In determining
offered The applicant is asked to in
dictate, at the head of the card. his or
her choice from all the different classes
of service which are listed on the back.
is given to make three Sc
iections in order of preference.
The card should be inspected at the
errors and the examining committee
should enter a brief report as to the
applicants qualifications in the space
2es. Classification card-This is,
vertical file card 5 ks providing at the
top for description of the service and
into five columns in which are to be
listed application numbers with inquire
to indicate applicants order of CHOICE
the class Of FRY bac% ef b eS card
carries the columtar divisions without
he heading. Each card has capacity
If 800 entries.
leaf book II l3la inches. the sheets
for which are divided. both sides. into
ten identical forms designed for Pro e.
for name, address. remarks, classif1ca-
ton record and brief statement to be
filled in when the. applicants name is
sheet form the index card used with
system enrolling not over 500 names
with but the addition of the progressive
20 names. A binder will conveniently
hold $50 sheets or total of 5000
names.
ton card having been made out, the in
dex register is posted by filling in the
form next following that last used.
gressiveiy numbered in advance and the
number of the form. used becomes the
applicants, file number and is SO en-
tered on the upper right corner of the
Upon the index form is entered the
name (surname firsD: address and clas-
sification of service direct from the APP
plication card. Remarks may be en-
where the applicants first choice of
service is clearly not the field of, great
est usefulness in Red Cross work.
Upon the classification cards. CORE
spending to the services selected is en-
tered the applicants file number with a
umn provided. to indicate at glance
the applicants order of preference for
the particular class Of service; 1t will
be easily understood that as the appil-
ward progression in the order OF re-
ceipt, so the same. order viii In gen
eral occur automatically on the classl-
fication cards.
The classification cards are filed by
classification letter.
The application cards are filed alpha
betically. but before such filing they
should be classified into three or four
groups of service, respectively. as fol-
lows:
Men-Base Hospital. Ambulance Com
Women = Elementary Hygiene and
Home care of the Sick First Aid In
structions Home Dietetics. Prepare
This is accomplished by means of
tabs affixed to the tops of the carde in
positions indicated by printed outlines
duly labeled. thus securing absolute uni,
forinity and providing an effective and
convenient method Of instant selection.
The tabs will be furnished ready to
and will stay put when properly ap-
piled
1t is obvious that under this system.
class of work. the particular classifica-
ton card is available with the absolute
minimum of effort, showing at a glance
istered for such work and whether this
work is the applicants first. second or
third choice.
Since the index register is in numeri-
cal sequence the numbers indicated by
the classification card are readily To-
Gated and give names. addresses. record
of all other selections and such other
information as might have been made
the subject of especial remarks.
Here would occur a rough elimina-
tion of candidates. Complete details as
to the remaining candidates are found
IN the alphabetical file of applications.
AS these all bear file numbers an un-
conscious check is provided against
wrong selection and a selective guide
in cases of several applications with
Identical names.
Should an applicant be sent into the
field. or for any reason a name be re-
moved from the list, this should be
attested in the register with state
lnent that all cross-reference cards af-
fccted have been properly posted.
A Chapter changing to this system
fl en- the smaller plan would be able
to use all the cards already in use by
numbering the old index cards up to
the time of change and numbering the
in sequence thereafter.
If desired. for uniformity, the old in
eek cards could be copied on the new
forms and inserted in the binder from
time to time as completed. This. how
ever, is not material and is left to the
decision of the Chapters.
All forms. tabs. and the ieose-leas
binder are stocked at National Head
quarters and will be supplied to Chap
ttrs at cost.