Daily Kennebec journal. [microfilm reel] (Augusta, Me.) 1870-1975, 1917-05-25
CHART SHOWING ORGANIZATION OF PORTLAND CHAPTER

into which is gathered all the infor-l
nation from the cash book and other
sources before posting
Cash Book form D-Columns are
provided in the cash book on the income
side for each class of membership, the
fees collected from the instruction
classes, the sale of Red Cross pins, etc.
In a miscellaneous column is entered
the receipts for various kinds of dona
tons and from all other miscellaneous
sources. The disbursement side of the
cash book has columns for remittances
to the National Headquarters at Wash
ington for the proportionate part of the
membership and instruction fees required
to be so RENTED. the expenditures for
account of instruction. purchases for the
hospital supplies and the surgical dress
ings committees, the membership COM
mittee. and general administration etc.
The amounts credited for account OF
membership fees is always capable of be-
ing checked against the records of the
membership committee by dividing the
total amount of collections for each
class of membership by the membership
rate for each class This verification 3
made weekly in order that no inaccura-
cies may creep in.
Deposit Tickets-Al money sent to
the treasurer is supported by deposit
ticket (Fornf y which gives in the re-
quired detail the source and purpose OF
the deposit for instance. the membership
committee in depositing receipts from
members lists each class Of membership
and gives the money deposited for ac-
count of each class. Donations that are
made for a specific purpose, such as In
struction, hospital supplies work, general
purposes, or otherwise, are listed as such
and are accordingly entered by the treas
ured in the proper column. These de-
post tickets are in duplicate, both the
original and duplicate are taken to the
treasurer with the deposit. the treasurer
keeps the original and receipts the du
plicate thus the original becomes the
treasurer's authority. and the duplicate.
being recepted. relieves the depositor of
any further liability. These deposit tick
cts are not numbered.
Requisiton for Payment-Bills ready
for payment, which means that they bear
the approval of the chairman Of some
committee, are listed on Form 3. also In
duplicate the original of which accom-
panies the approved bills to the chair
man of the finance committee. This
chairman by approving the requisition
for payment approves the bills themselves
without the necessity of placing his sig
nature upon each of the bills. The APP
proved requisiton ard the bills then go
to the treasurer for payment. The treas
urer in paying the bills charges the COM
mittee whose name appears at the top Of
the requstion
Checks form 4)-The check is a
single signature check printed especially
charge by the bank No signature other
than the treasurer is required for the
reason that the requisition for payment
already bears the approval of the chair
man of the finance committee. The bills
themselves are not sent out for receipting
for the reason that the check is prepared
in such form that the items being paid
are indicated thereon.
Voucher File Form 5)-The bills
when paid by the treasurer are marked
paid by rubber stamp Dorm s. and at
tached to folder which provides on it's
back a space for such information as Is
found necessary for the proper distribu-
ton of the payment. When the can
celed check is returned from the bank
II also is filed within the folder. thus
the transaction. and affording