Daily Kennebec journal. [microfilm reel] (Augusta, Me.) 1870-1975, 1917-07-06

I Washington with the certificates
should be on the form prescribed by
the bureau Of membership.
| rms statement, a sample copy Of
which is sent herewith. is is made out
In duplicate. 1t calls for the following
| information: ~ total number of GER
| tlflcates Cor receipts) reported for each
! class; CD the numbers Of the certif-
Gates Cor recepts) covered by the
statement; and 60 the amount of mon
| ey RENTED and credited to each class
Of membership. The original of this
statement goes to the chapter treasur-
er, and, with the salmon copies Of the
/ certificates attached, is the basis Of
his cash-book entry: It should agree in
/ its money total with his bank deposit
The duplicate copy Of the statement is
/ the one which goes to national head
/ quarters with the check and the dupli-
| cate certificates.
To Safeguard Against Error
The margin Of error is frequently
large in reports from membership
campaigns. Experience has shown that
| because Of the eligibility of some of
the names and addresses contained on
| application blanks received during
| campaigns. many receipts are returned
/ by the postoffice stamped "Addressee
unknown: and it becomes necessary
! for chapter authorities to go over the
original applications and correct the
records. In order that such errors may
not be transmitted to national head
| quarters it Is recommended that the
mailing Of each set of duplicate certi-
fcates be delayed one week. Thus,
whatever corrections may be neces-
sary win have been discovered within
! the week and transferred to the dupli-
Gates before they are forwarded TO
Washington.
This suggestion need not interfere
with the advice in a previous para
graph that reports be made daily,
weekly, or monthly. The reports should
in all cases be made out regularly and
as rapidly as membership records &C
cumulate; but in order to safeguard
against errors. the actual sending of
the reports and certificates to Wash
| ington may be held over one week. In
no case should they be delayed longer
| than one week. however.
| Supplies Furnished by Headquarters
| A complete set Of the forms and 9TH
! err supplies necessary to put the new
system into operation is being sent I'M
| der separate cover to all chapters. The
7 set of supplies includes the following;
| 500 Series A certificates.
! 200 Series B certificates.
200 Series C certificates.
En III nri OF, alS ~
ceipts to be used in case of error on
first receipt sent.
50 summary statements Of receipt in
duplicate.
| 500 window envelopes.
! l binder for summary statement Of
receipts.
| binder for copies of certificates for
treasurer's records.
| / box Of carbon paper.
Additional Supplies
Orders for additional supplies should
be placed at once with the bureau OF
membership at Washington, if the
chapter is unable to obtain these ma
terials from local printers. Several
weeks may be required in making de-
liveries, and this fact should be taken
? lELO consideration. LII SCIolllE oAdCA .,
serial numbers of forms desired should
be specified. If the orders are placed
with local printers, care should be TAX
en- to see that the same quality Of pa
per stock is used. Heavier stock cannot
be used successfully, and lighter stock
is not desirable. 1t is Of utmost import
ance, of course, that the size of the
forms be duplicated exactly. The size
OF the certificate is 3 IL by 5 inches,
and they should be printed in sheets OF
five or ten The bureau of membership
is prepared to furnish additional sup
plies in case the chapter is unable to
! purchase them locally.
Price List
Because of the changing market
conditions, definite prices cannot be
given, but the following list will give
an idea Of the approximate cost Of the
various supplies:
1000 receipts in quadruple (nub-
bers to run consecutively 800. $500
100 blank unnumbered originals Of
receipts ACKNOWLEDGEMENTS. ~
! 100 summary statement forms Cin
duplicata) -...........'.. o'o'
1noc window envelopes $50
l binder for triplicate copies OF
receipts) ACKNOWLEDGEMENTS. 80
l binder for summary statements .4o
l package carbon paper ....... 80
The new system has been carefully
devised. 1t saves the time of chapter
officers In enrolling and acknowl-
edginc memberships and in accounting
for dues. It saves time at national
headquarters in recording chapter re-
ports Most important Of all. it safe
guards against errors. and gives to our
membership work what it has long
needed-a unified system.
els. Immediate Needs of Allies