Daily Kennebec journal. [microfilm reel] (Augusta, Me.) 1870-1975, 1917-06-04


and thereafter at each annual meet
ing. and shall hold office, until their
successors are elected. Except as
otherwise provided in these Bylaws,
the entire control, management and ad-
ministration OF the affairs OF the
Chapter shall be vested IN said COM
mittee. They shall meet on the call
Of the Chairman OF of any three MEM
bers Of the Committee. on not less than
two hours written or oral notice by
the Secretary to such members as are
in the City of Augusta at the time.
Five members shall constitute a quo
rum irrespective Of the size Of the
Committee, provided, that less num-
Der may act in case Of emergency, in
which case the record of the meeting
shall affirmatively show that an emer-
gency existed, and the facts constitut-
ing the same. The Executive Commit
tee shall fill all vacancies occurring by
death, resignation or otherwise, in their
own or other committees. or in the
list of Chapter officers. They may
delegate, for the time being, the pow
ers and duties of any person or COM
mittee to any other person or commit
tee. They shall prepare estimates for
the Finance Committee as provided in
Section ~. They shall, from time to
time, make appropriations from ex-
listing, or definitely pledged. funds for
the supplies, materials and expenses
incident to the work of the different
officers, committees and departments,
and notify them and the Purchasing
Committee of the amount thereof.
OTHER COMMITTEES AND DE-
PARTMENTS
Sec. 10. The Executive Committee
shall, Immediately after the annual
meeting in April, appoint all other
comm tees and departments. together
with the officers enumerated in Sec
ton 3, and may increase and vary the
personnel of committees and depart
ments from time to time.
Administrative COMMITTEES
Sec. II. The Committees on FL
nance, Purchasing, Auditing, Publicity
and Information, and Membership.
shall be known as Administrative Com
mitteeS.
Finance Committee
Sec. H. 1t shall be the duty of the
Finance Committee to endeavor to
raise otherwise than through the pro-
curing Of memberships or by member
ship campaign methods) such funds
for such purposes as the Executive
Committee shall certify to be needed in
addition to the estimated net receipts
from memberships and membership
campaigns. So far as possible, this will
take the form of budget Of estimates
for the current year, covering the nor
NAL Chapter activities, but exigencies
may arise calling for additional ap-
peals to the public. The methods and
agencies to be employed in the execu-
ton of their duties are. except as
above stated, left to the discretion Of
the Committee. Those features Of their
plans which involve publicity shall be
submitted for approval and execution
to the Committee on Publicity
and Information. The Chairman OF
the Finance Committee shall care
fully examine all bills submitted to
him. and approve only such as are
found correct and bear the endorse
ment of the Chairman or Secretary of
the appropriate Committee or Depart
ment He shall Immediately forward
to the Treasurer for payment all bills
SO approved.
Purchasing, Committee
Sec. 13. The Purchasing Committee
shall make purchases only on written
acquisitions from the chairman or sec
rotary of the committee or department
needing the supplies, o. KID by the
proper Departmental Secretary. They
shall keep a careful account with each
appropriation, and honor no requisition
in excess thereof. They shall also per-
form the duties defined and illustrated
in Section IS.
Auditing Committee
Sec. IA. 1t shall be the duty Of the
Auditing Committee to see that the
financial transactions of the Chapter
are conducted along correct lines of
accounting, and that the Sections Of
the Bylaws relating thereto are
complied with. They shall, whenever
necessary, personally explain the &C
counting system to committee chair
men and secretaries, and to other men,
bers of the Chapter requesting it. At
the end of each month they shall audit
the Treasurer's books. verify in detail
the financial accounts Of all other de-
partments, committees and officers,
and prepare a statement thereof, in
parallel columns, for the month, and
fer the full period to date. They shall
also prepare the following additional
monthly statements:
Expenses of the membership COM
mittee divided into headings to show
some detail of the expense such as
publicity, postage, stationery, furnish
ings, telegraph, etc.
Report of the purchasing committee
giving the orders placed bills passed
and balance not yet approved for the
purchases made for account of each of
the various committees.
Statement of the instruction work,
containing information for each kind
of instruction Of the numbers enrolled,
the number of classes working, the
number of classes finished, the num-
Der of doctors and nurses serving as
teachers and examiners, and other
statistical information of local interest.
Statement for each the hospital sup
plies and the surgical dress
ings committees giving information as
to the number of workers enrolled at
each workroom and the average at
tendance, also the number of each
article manufactured the number