Daily Kennebec journal. [microfilm reel] (Augusta, Me.) 1870-1975, 1917-07-06
GA. Standardized Membership
Records
A. r. c. BUREAU OF MEMBERSHIP
Washington, D. c.
Method Of Enrolling Members

\ Method Of Enrolling Members
In order to simplify and standardize the
membership records Of the Red Cross
the Bureau OF membership has adopted
a uniform system OF enrolling members
This system is described in the following
pages. and sample forms illustrating its
operation are sent herewith. BY this sys-
tenn the membership records both in local
chapters and in national headquarters will
be unified, and the accounting OF dues
and the listing Of subscriptions for the
Red Cross Magazine. as well as the re-
cord!ng OF memberships, will be greatly
facilitated. It is important that the sys-
TEN be adopted by all chapters. and the
cooperation of chapter officers to this end
is earnestly requested.
The Certificate Of Membership
/ The new system involves the use Of a
standard form Of enrolment blank. In
the sample forms sent this Is labeled
Certificate Of Membership This GER
tifcate Is made out in quadruplcate; the
original is on white paper, the second
copy on blue, the third on salmon. and
the fourth on buff card. The original is
given to the member. and IS both his
certificate of membership and his receipt
for dues; the blue copy is sent to Wash
ington and becomes the record at ma
tional headquarters: the salmon copy
goes to the chapter treasurer and tur-
nshes the basis for his cash-book entry
the buff card goes to the chapter secre-
tary and is filed in his membership cat
alogue.
= The certificates are issued in three
series:
Series A. for annual memberships
Series B, for subscribing memberships
Series c. for contributing, sustaining,
life. and patron memberships.
+ Reference to the sample forms will
show that the three series are alike In
size and in general appearance. Each
certificate in all three series contains
blank spaces for ID the name and address
of the member. ~ the signature Of the
person issuing the certificate, and 90 for
checking the month Of the enrolment In
addition, Series B and c each contains on
the second or blue copy, blanks for in
dicating whether the membership is new
or is a renewal; this information is i'm
portant to the publishers Of the Red
1lOSS hdSdLlHc. W. HlOiS AlcItiS VI III
formation are called for by the Series c
forms, viz: ~ the class Of the member
ship whether it is contributing. sustain
ing. life. or patron)) and (2) the amount
of dues.
tNote: In case an error Is made in fill
ing out a certificate. all four copies should
be stamped Cancelled" and new certif-
cate in quadruplicate should be made out
The duplicate of the Cancelled certificate
should be sent to Washington as usual.
and the original fastened to the salmon
colored copy and filed in the numerical
receipt file. This keeps the Cancelled GER
tlfcate In the record and guards against
an unexplained break In the numerical
succession. The buff card Of the Cancelled
certificate may be destroyed)
Filling Out the Certificate
II Is desirable that the certificates of
membership be filed out on the type
writer The use Of typewriters with plea
type and with a hard platen rubber CYL
inder) is suggested, The use Of special
carbon paper, such IS is supplied with the
specimen form sent all chapters, is also
suggested. as it will tend to make the
EeCOTdS more neat anu UNIFORM
Where 1t is not practicable to use q
typewriter. carbon paper should not be
used, Each copy as well as the original
should be written out separately by the
chapter representative.
Mailing the Certificate to the Member
! The postoffice department has ruled that
these certificates may be mailed under a
bears the return address and is not seal
ed. To economic time in addressing en-
velopes the use Of window envelopes
is recommended. 1t is also suggested by
the Bureau Of Membership that a printed
forn-letter thanking the member for his
interest and support and urging his CO.
operation in securing other members be
prepared, and be mailed as n enclosure
with the certificate. This does not re-
Guire extra postage.
Before the certificate is mailed it should
be carefully compared with the original
application for membership This should
be done in every case to safeguard ac-
curacy In name, address, and other in.
formation. At the same time. the num-
Der Of the certificate should be noted
on the original application form. II the
application is one OF a list Of applica-
tons, the certificate number Of each en-
rollment should be noted opposite It's
name on the list. The original applica-
ton blanks and lists should then be fled
numerically. Thus they will be available
for ready reference. The adoption Of this
numbering system for the fling Of appli-
cations is absolutely necessary II the rec
ords are to be kept unified.
| Reporting EnrolIments to Washington
AS was indicated on page Of this cir
cular, the second. or blue. copy Of all
certificates is to be sent to the Bureau
OF Membership in Washington. and will
form the membership records at national
headquarters.
These copies should not be sent sing
ly, but IN sheets Of five or more. Ordi-
rarily a report should be made to
Washington weekly or monthly: but
in case where the number Of members
received is large, daily report is adj
visable II there are a large number
Of certificates to be reported. they
should be sent by express or by regis
tered mail. With the certificates should
so a check for the amount Of mem
bership dues covered in the report, and
a statement accounting for the mem
berships and the money reported.
The System Of Accounting