Daily Kennebec journal. [microfilm reel] (Augusta, Me.) 1870-1975, 1917-05-25

complete voucher for auditing pur-
poses.
Requisition for Observation-Disclosures
tons for material are not prepared on a
printed blank but are in the form of a
letter addressed to the purchasing COM
mittee and signed by the chairman of the
committee needing the supplies. The
acquisitions are in such detail as may be
required by the purchasing committee.
Purchase Orders (Form 7)-Are is
sued in triplicate by the purchasing com.
mittee, the original goes to the merchan,
from whom the purchase is made, the
duplicate is sent to the general secretary
for the general file and the triplicate re
mains with the purchasing committee
Purchases for stationery and supplies for
the headquarters are made by the gen
eral secretary on the same kind Of form
as used by the purchasing committee
This exception to the general rule Of hav-
ing purchases made by the purchasing
committee is due to convenience. There
are no purchases made for account OF
| the chapter without the formality of the
use Of Form I.
Goods Received form 8)-Upon re-
ceipt OF the material complete informa-
ticn is entered on this fern with car
bon duplicate) by the party receiving
vance of the actual amount or qualities
ordered by the purchasing committee. s.
that in order to prepare this blank upon
| receipt of material careful count and ex-
animation has to be made. The originai
Of this form is sent to the purchasing
committee for use in checking the mer-
chants bill. After which it is filed with
| the duplicate copy of the merchants bill
Uhe merchants being required to render
their bills in duplcate) and these remain
with the purchasing committee.
Membership Committee-For ac-
counting purposes the membership ccm-
mittee keeps but two simple kinds Of rec
ords One form keeps track of TIL.
l"group" soliciting blanks issued to Insure
| their return. 1t has columns for the
serial number OF the group blank, the
party to whom it is issued, the dates of
issue and return. the number of eacn
class of member obtained and the total
amount of money. An open space in the
date returned column leads to such &C
ton as may be necessary to obtain the
return Of the blank. The other form,
drawn almost identical with the frs,
form, shows for each day the group
blanks returned. The footing of this
latter blank provides the information fer
preparing the deposit ticket (Form y for
remittance to the treasurer.
Military Relief Department
department receives money from various
sources, principally from those enrolled
for the various kinds of instruction,
some donations, the sale of instruction
books, and, also, to this department,
comes the collections for the sale OF ma
terial for the preparation of hospital sup
plies from the hospital supplies commit
tee. and from other sources. In the
matter of instruction fees the names OF
| the individuals are entered with a desig-
ma tion for the class OF instruction and
the amount. The book used is an ordi-
nary stock day book. To each person is
| given a receipt dorm 81. This receipt is
numbered and the number is also entered
| beside the name in the day book. Fac.
day a deposit ticket (Form y is prepared
from this day book and deposited a,