Daily Kennebec journal. [microfilm reel] (Augusta, Me.) 1870-1975, 1917-08-18

card which has been used heretofore
and known as General Form No. 8.
The present form has been submitted
to many who are now engaged in
Home Service and is believed to meet
the needs Of the work.
The card is eight and one-half by
eleven inches. 1t indicates, and pro-
vides a convenient means of recording,
the information essential to rendering
effective and thoroughgoing assistance
to a family in real need. The record
of the further information supplied tv
the family and by others interested in
its welfare. and the record Of the Wis
itor's work and plans. should be writ
ten on blank cards or sheets Of the
same size and filed consecutively fol-
lowin; this record card. (See illustra-
ton of this memorandum card and of
its entries page 400 The correspond
ence pertaining to the family and to
the work and plans undertaken for its
welfare. should be filed with the record
card. Reference should be made to
these letters in their chronological Or
der on the sheet Of memorandum en-
tries which is described in the second
sentence preceding. All these papers
in their proper order should be filed
for convenient reference in an envel-
ope or folder.
Each record card should bear a
Home Service number at the upper
right hand corner. This should be an
accession number. The Washington
, number at the upper left-hand COR
rer, can be filed in only after some
communication bearing this number
has been received from the Depart
| ment of Civilian Relief at Washington.
When there is occasion to send inform
alton, for instance, concerning the
assignment Of pay, or concerning a
casualty the Headquarters Office will
file the copy Of that notification under
a number which Will be given also to
the Home Service Section concerned.
Thereafter at the Washington Office
all information and correspondence
concerning the same man will be fled
|. in the same place and under the same
| number. 1t may often be a conven-
fence. as when making inquiry by tel
egraph, to have record of the Wash
ington number of a man whose fam
lily is known to Home Service Sec
ton.
It is believed that this card is 50
simple in form and so obvious in pur-
pose that a detailed explanation Of its
use is not necessary. The reader is
asked to study the illustration and its
specimen entries. Inquiry concerning
its use and suggestions for improve
ment will be warmly welcomed
Other Record Forms
The record form described and illus
trated above will be supplemented lat
er by two others whose use should be-
gin about October /.
One Of these, form for monthly re-
port concerning the amount of work
done for dependent families by the
Home Service Section. will be simple
and concise. It's use will begin at a
| time when the number of Chapters en-
gagged in such work will have greatly
, increased
The second of the two additional
forms will call for the statement of
the essential facts concerning each
| family under the care of Home Ser
vice Sections. These cards will be
filed at Red Cross Headquarters in
Washington and will assure the i'm
mediate despatch to the respective
Chapters of important information
concerning the men Of these families,
who are in the service. The posses
sion Of these cards by the Department
Of Civilian Relief will make it possible
! to transmit, without delay and without
request, to the Home Service Section
, concerned current information about
the assignments of pay, the grants Of
government allowances, and the cas-
rallies suffered by men whose families
are resident in its community.
The necessary supply Of these two
new forms OF cards will be forwarded
to each Home Service Section in time
to permit their use from October 1.
Financial Accounting
The Manual Of Uniform System Of
Accounting for Chapters CA r SOD
specifies the accounts to be kept for all
the Chapters financial operations,
both for military and for civilian re-
lief. 1t requires a monthly financial
report from each Chapter on a form
prescribed for that purpose.
II is assumed that each Chapter will
allot to it's Home Service Section a
working fund. in cash or in bank,
from which its relief disbursements
will be made. The three forms de-
scribed and illustrated below are
designated to facilitate such system,
! and to provide a complete record of
and voucher for each transaction and
continuing record of payments made
for each family
The first Of these &C. r. F. No. y is
the necessary voucher form to be used
for each disbursement whether made
to assist a family, to pay a bill for
Office supplies. or to pay a salaried
| worker. 1t affords opportunity not
only to secure the receipt for the ex-
penditure. but also to record by whom
the payment was recommended, by
whom authorized and to which ledger
account it should be charged 1t may
be desirable that recommendations
made By visitors should be approved
by the secretary Of the Home Service
Section. or if made by the secretary,
then approved by the Chapters treas
urer (See fac smile. page 80
This form is printed on paper or
card stock. 1t may be satisfactorily
printed on a multigraph or by any To-
cal printer It should be five by eight
inches in size for convenience in fling
ir the treasurer's Office. These vouch-
ers become a part of his permanent
records.
When the secretary desires reim-
t,1rseuent for naynaents made from his