Daily Kennebec journal. [microfilm reel] (Augusta, Me.) 1870-1975, 1917-05-08
Department L.
RECORDING ENROLMENT BLANK

343. Personnel Required--To carry
on successfully the work of this De-
be:
A responsible person in sole charge
of the enrolment blanks.
professional typist with experience
in carding and filing.
Assistants according to size of cam
paign.
The supplies needed would be: Cards
Of two colors, with no printing.
344. Issuing B1anks-It is most es-
sential that one person be in charge of
Ill the registered enrolment blanks
which should be. kept under lock and
vance of any meeting that she may
issue suitable blanks, recording the
numbers of all sent to each meeting;
enter their numbers and the name OF
the person or firm to whom they are
issued in a loose-leaf notebook and turn
corded on the cards for filing. 1t is
important when issuing large num-
Der of blanks to any one firm or meet
person be written at the head of each
blank. 1t must be clearly understood
that he is responsible for their return
not used at a meeting should be re-
turned to her Immediately that she may
have the unused numbers checked up as
fusion if the returned blanks are used
over again at some other meeting, 1t
is great mistake for any one else to
of rush orders. for more time will be
lost later through incomplete recording
than will be compensated for by few
All enrolment blanks required by mail
should be referred to her for recording
before being sent out
345. Recording-The name and adj
dress of the person to whom each blank
is issued should be recorded on two
cards of different colors and it is pos
sible to do this in one printing on a
One card should be filled alphabetically.
the second according to the number of
the, blank. Separate cards SHOULD be
every blank or group of blanks issued
to the same person or firm. 1t is only
necessary to have one card in the, Al
phabetical File for each t person on Whifh
him should be recorded. Exhibit A"
which accompanies this article. shows
the use Of the different coiored cards ans
the numbers of the blanks issued to
him should be recorded.
346. Checking Blanks-When a used
blank is returned and the Registration
porting the new names secured on IT. !,
should be turned back to the Record,
ing phatb cardI si unused bahsa
returned by mail or by individuals
should be checked up at once in like man
ner before putting away or reissuing. the
sometimes easier to refer to the blanks
by number. though in most cases refer
ence will be, by the name of the indi-
should be taken in issuing the blanks
NJ Blanks for Merchants: R. for clergy
P. for doctors and nurses; F. FOR finanf
this system of distribution OF the
blanks has been adopted. nothing SHOULD
be allowed to interfere with IT. II
circular letter asking cooperation in the
work Of the Campaign is sent out from
any mailing house with enrolment
blanks, duplicate list of names and
Der of each blank used should be sent
cording in the duplicate files
s47 1sea1liagToward the hson end S Sf
closely inspected to see what propor;-
ton of the blanks have been returned.
courteous letter signed d by 18th the e Cam I'M
eryone who has made no return. or
whose response seems. to be unduiy
slow. explaining that the Campaign ign rs rs
hasten the return of all the outstanding
blanks with as many names as POSSIBLE:
A week later a more imperatiXe let.ea
these letters should be carefully noted
and tact and Judgment used when send,
%
reason be advanced why the blanks
should be left. out a little longer. that
reason should be respected. a third let
ter may be necessary. It is hardly ad-
visabie. however. to send this to any,
one who holds one or two blanks; ana
where 1t is a question of large num-
ser of blanks. a telephone call instead
If a letter will often produce petter
results.
$40. Closing-When all the blanks
issued to any person or firm are re,
turned or are, ACCOUNTED for, the =, cara ara
belonging to that person or firm Shoul9
be withdrawn. marked Closed ana
placed in a permanent file. The cards
remaining in the original file. will then
show plainly who have failed to make
returns. If the work is carefully and
thoroughly done in the beginning. then
numerically and an individual blank
needed for references can be found at
any time with perfect ease. For ex-
names they have collected and TINS
question is easily answered by refer