Honolulu star-bulletin. [volume] (Honolulu [Oahu, Hawaii]) 1912-2010, 1916-09-30

general
A county fair is public instItn-
ton. This fact must be kept clearly
Tin view in establishing any form of
permanent management The county
fair association, or whatever form of
! permanent Organization may be adopt
! ed, should be unlimited in member.
ship, and the dues should be as low
as possible. 1T may have to acquire
and manage property, and it will GER
tainly have to enter into contracts.
This would indicate the advisabflity
of incorporation from the beginning.
The Management Of County Fairs
Organization of Committee and Sec.
tions: A written chart OF organiza.
ton covering every detail and specify
ing exactly the responsibilities and
duties Of each committee and indiyi-
dual is an indispensable adjunct to
good management. A county fair is
built up out of very many details
| which have to be 'confded to the care
| of a large number of people, and I'M
| less an orderly plan is adopted there
Is danger Of confusion and disorgani-
zation The secretary Of the Hawaii
County Fair will be glad to supply cop
les of the form adopted by us to all
persons sufficiently interested to ask
FOR them.
Analysis of the work to be perform.
ed shows that the fair is composed Of
number OF units or sections, such
as the livestock section, farm pro-
ducts section, etc. II is good policy
/ to separate sectional management,
Which relates solely to the internal
affairs of each section, from general
management, which is concerned with.
the common interests of all OF the
sections. Let me illustrate what /
mean by this. The division of the
! livestock section, for example, into
various classes is purely a sectional
affair. but the allotment of money to
be distributed in prizes among these
classes in this section comes out of
the common fund, and is, therefore, a
concern for the general management
10 decide. The executive committee
should, through its committees, con
troll the general management, and II
should appoint the managers of the
various sections Each sectional man
ager should have the power to appoint
his subcommittee and assistants, and
possess very large measure of au-
thority in the management OF sec.
tfonaI details, but he should not be
burdened with any of the details that
belong properly to the general man
agement.
Financing a County Fair: The finan-
cial problem revolves around the
question whether the fair is to be stag
ed in permanent buildings with per
manent fixtures, permanent buildings
with temporary fixtures. or temporary
buildings with temporary fxtures.
Staging the fair is the biggest item
Of expense. In the first case the fair
should show a good profit; in the sec. i
ond there is prospect of an even
break; but IN the third, with annual
renewal of all buildings and fixtures,
the possibilities OF deficit, which /
may be large. are exceedingly discom-
foTting.
Tdo much Importance should not be
attached to the bugbear of a deficit.
Your community win gladly pay the 4
bill for a big, welfmanaged show of
high educational and advertising va
lue, whereas they will have very
certain kick coming II the fair Is bad
" conducted and not creditable To-
them. even II Il does make financial
profit
The educational value depends up /
on the number and excellence Of the
exhibits, and the total attendance of
visitors. Neither Of these factors
should be restricted by high charges.
Entry fees and admission prices
should be as low as is consistent with
sound finance.
The county fair revenue is derived
from donations. sales of space for adj |
vertising exhibits, entry fees. admis-
sion tickets, and receipts from en-
tertainment and refreshment c0nces
sions The expenditures are various,
but the principal items are for print
ing and advertising. prizes and stag
ing exhibits.
A proper system Of bookkeeping
should be instituted at the beginning.
It is good plan to delegate the func-