The Hawaiian gazette., 1916-04-28
Order issued ByAdlutant- General
of Territory Established I'm
poftaHt Feature
ANOTHER STEP TOWARD
EFFICIENCY OF MILITIA
Ali Units and Commands Of Or
ganization, Excepting Battal-
ions, Are Concerned

Maintenance of records, reports and
official correspondence in the National
Guard Of Hawaii is an involved task
of considerable magnitude, ~ shown by
an order issued yesterday on the gen.
eral subject from national guard head
quarters. t. r..
The order is designed to simplify'this
phase of the department 5 business as
much rs possible, establishing a definite
routine, conducive to the highest degree
Of efficiency in the militia. II is based
upon and follows as nearly as may be
the ofieiHl recording correspondence
and fling system Of the regular army.
Rec rds Must Be Complete a..
For instance, all troops, batteries and
| companies are required to maintain a
correspondence book, morning report,
first sergeant's rollcall book, record Of
attendance at drills and assemblies, rec,
ord of properties held by individual en-
| listed men, file of descriptive and as
sienfnent cards of all enlisted men, q
document file, company council book,
company fund account, file of company
orders and all orders of memoranda and
instructions from higher, authority, and
an Individual record of all rifle and pis'
toll practise. ''1" ."r.
From this II can readily be seen that
either a large-s sized volunteer clerical
STAFF must be had or apaid staff OF
lclerks maintained to handle the paper
work of the. organization.
Reports and Returns 49,.
Morning reports must be made out
after every drill and assembly except
target practise. A copy must be sent
to ,regimental headquarters from each
company and a copy retained in the
company records. If the battalion com
manders desire a copy of this report
| they are to receive ii, but no copies
are to be sent to the adjutant general.
Each company must make a monthly
| return, too, seI,ling two copies to regi-
mental Headquarters and fling one in
its own records. Ordnance returns
shall be made quarterly to the chief
ordnance officer and a copy fled in the
\ company record. The monthly. return
must show the attendance or non.at
tendance Of every officer and enlisted
man at every drill or assembly. Target
practise returns must be TO regimental
headquarters at the close of the target
year.
No Battalion Records
1t is interesting to note, however,
that the battalion is not hecOgnized as
an administrative unit, anu while the
battalion commander may be held re-
sponsible for the preparedness of his
command all correspondence from bat
teries and companies must pass through
his hands, he is relieved of the onus
Of a clerical staff, not being required
to keep records of such correspondence.
Each regiment must keep a CORES
| pendence book or card, record file or
some other suitable system of fling
and ipdexing correspondence; docu,
ment Ale, morning reports of field stan
and band; morning reports and monthly
returns of troops, batteries and com
panies made to Il. Also it must keep
duplicate copies Of oaths of Office taken
by all officers in the regiment, and all
cOrroIary information concerning such
officers, and a complete file of-all orlers,
whether regihIental or from higher au-
thority. l.'.'.
Regimental Monthly Reports
Monthly reports of the. regiment s
general and detailed condition must be
made to the adjutant general by the
"egimcnt; this includes a small arms
firing report.
The regimental quaTtermaster must
! make q quarterly return to the quarter
master general of all property issued to
! The regiment, and settlements with com
panies and detachments at the end OF
The same periods. s,