Honolulu star-bulletin. [volume] (Honolulu [Oahu, Hawaii]) 1912-2010, 1915-04-23
BY AUTHORITY.
BILL NO. 104.
ORDINANCE NO. .

THE OFFICE OF Purchasing
AGENT OF THE CITY AND COUE-
TY OF HONOLULU. DEFINING
IT'S DUTIES. PRESCRIBING THE
PROCEDURE FOR THE REQEISI.
TION AND FURNISHING OF MA
TERIAL AND SUPPLIES, AND
PROVIDING PENALTIES FOR
THE VIOLATION OF THIS ORD
NANCE.
BE 1T ORDAINED BY THE PEG
PIE OF THE CITY AND COUNTY
OF HONOLULU:
SECTION l. ESTABLISHING THE
OFFICE. The office OF Purchasing
Agent is hereby established in the
City and County Of Honolulu,
Such officer shall be appointed by
the Mayor, with the approval Of the
Board OF Supervisors, and, unless
sooner removed for cause by the same
authority, shall hold office for a term
Coincident with the term OF office OF
said Board and until his successor is
appointed The Purchasing Agent
shall receive such salary as shall be
appropriated from time to time. and
shall give a bond 10 the City and
County of Honolulu IN such sum as
the Board of Supervisors may determ.
inc for the faithful performance Of
the duties OF his office.
SECTION 2. DUTIES. The Pur-
chasing Agent shall have supervision
Of the purchase OF all material and sup
plies for the City and County Of IIo-
nolulu under the provisions Of this
ordinance, and regulations for. his
guidance not inconsistent with exist
ing law may from time to time be
adopted by the Board OF Supervisors.
He shall obtain from the several de*
partments of the City and COunty/On
the first day of January and the>first
day OF July of each year, lists OF
such material and supplies as may
be required by them in their respec-
tive departments for the semi-annual
period beginning on each OF those
dates. and shall forthwith prepare
schedules from said lists, in which
the names and kinds Of all of the said
materials and supplies shall be set
forth, as particularly described as pos
sible. When such schedules have
been prepared. the Board of Supervis-
ors shall cause an official notice,
signed by the City and County Clerk,
to be inserted at least ten times sue
cessively in a newspaper of general
circulation published in the City and
County. inviting bids for furnishing
the material and supplies designated
in said ! schedules, with reference
thereto, and shall furnish intending
bidders with copies of said schedule.
The said notice shall require that all
bids be sealed and marked on the
outside of the envelope Bids for ma
terial and supplies" and that the
Board OF Supervisors reserves the
right to reject any or all bids, also
that a certified check IN the amount
Of five per cent of any lump sum bid
Of more than one hundred dollars may
be required to accompany such bid.
All purchases and contracts for ma
terial and supplies for the City and
County of Honolulu shall be made by
the Purchasing Agent IN the name OF
the City and County Of Honolulu or
the department therein-such as Ho-
nolulu Water Works or Honolulu Sew
er Works-to which the said material
and supplies are to be furnished, sub
ject to the approval of the Board of
Supervisors. There shall be separate
proposals and contracts for different
classes of material and supplies, and
records thereof shall be open at all
times for the inspection of the Mayor
and Supervisors and of all others.
Forms of acquisitions for material
and supplies and of orders for their
delivery, each in uniform style, to-
gether with other forms needed in the
performance of his duties, shall
be prepared by the Purchas-
ing Agent, with the approval Of the
Board of Supervisors, according to
the provisions of this ordinance, as
part of the incidentals of his office.
SECTION 5. AWARDING OF CON-
TRACTS. At the next meeting of the
Board of Supervisors after the clos.
ing of bids, or as soon thereafter as
the same may be reached, all bids re-
eeived by the Purchasing Agent in
response to advertisement therefor, as
hereinbefore provided, shall be open
ed by the City and County Clerk and
the names of the bidders read aloud
by him, whereupon the bids so opened
shall be referred to the Purchasing
Agent, who shall forthwith tabulate
their contents in alphabetical list of
articles with the names of the respec.
tive bidders set opposite the names
and descriptions of the articles they
offer to supply together with the pric-
es stated in the bids, and at the next
succeeding meeting or the Board OF
Supervisors submit such tabulation
for action with any recommendation
he may see fit to make. Thereupon
the Board of Supervisors shall pro-
coed to award the contracts to the
lowest bidders in each case, unless
good and sufficient reasons are shown
why the lowest or any particular bid
should be rejected.
In the event of material and sup
plies being required by any depart.
ment between the times of awarding
semi-annual contracts, which are not
covered by any existing contract, the
Purchasing Agent, with the consent
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