Honolulu star-bulletin. [volume] (Honolulu [Oahu, Hawaii]) 1912-2010, 1915-05-06

SOTS, Invite such BIDS by f0entICai lti-
tiers mailed on the same day TO such
dealers instead Of By public advertise
meht
Should any patented article, or ar
ticIc for the sale OF which there is no
competition among dealers having
their places OF business in the Terri
tory OF Hawaii. be required by any
department. and good and sufficient
reason is given to the Board OF Super
yisors why such article should be pro
cured. the Purchasing Agent may be
authorized TO procure such article
without calling for bids. but he must
satisfy the Board OF Supervisors that
the price TO be paid therefor is not
higher than that charged the most
favored private purchaser. In Ca*es
of emergency contracts may be award
ed by the Board Of Supervisors at
any meeting waving the process OF
tabulation herein prescribed.
SECTION 4. Fl FINISHING AND
DISTRIBUTION OF MATERIAL AND
SUPPLIES. Upon the awarding of
contracts az prescribed in the proceed.
ing section, the Purchasing Agent in
writing shall notify all successful bid
dprs of the acceptance OF their bids
and obtain from them a written ack-
nOwledgement, the said notification
and acknowledgement to constitute a
contract under this ordinance, prGvid-
ed. however, that the Board of Super
visors may require a more formal
contract In transactions OF large or
complex nature. A copy Of the said
notification and the acknowledgement
shall be kept on file by the said Pur-
chasing Agent.
Any department requiring material
or supplies shall receive such from
the contractor for the kind OF mate
rial or supplies wanted upon an order
from the Purchasing Agent in con-
formity with the requisitjon therefor.
acquisitions shall be made out in du-
plicate by the applicant for material
and supplies. Before issuing an order
to the contractor for the article, or
articles desired the Purchasing Agent
shall submit the requisition to the
Auditor and ascertain from him whe-
Their the appropriation for materials
and supplies, or incidentais as the
term may be, for the applicant is suf-
ficient to cover the cost of the article
or articles requisitioned, and II so re-
quest the Auditor to signify his APP
prevail of the expenditure involved by
eountersigning the requisition.
After contracts for materials and
supplies have been awarded as herein
prescribed the Purchasing Agent may
procure and keep on hand, in conven-
lent storage under lock and key. such
material and supplies as to him may
seem expedient, distributing them to
the respective departments upon re-
QUESTIONS therefor made in accord
ance with. the provisions herein, and
for this purpose moneys may be ap-
propriated from time to time by the
Board of Supervisors, provided that
the cost of any supplies so delivered
shall be charged to the incidentals of
the department making the requisition
and credited to the appropriation so
made for the purpose herein mention.
ed, the said appropriation also to be-
available for the cost of material and
supplies needed by the Purchasing
Agent. "
SECTION 5. STANDARDIZATION
OF MATERIAL AND SUPPLIES. The
Purchasing Agent, with the approval
of the Board of Supervisors, shall Sc
cure uniformity in material and sup
plies so far as such Is practicable;
therefore, in preparing schedules on
which to invite bids, the Purchasing
Agent shall ascertain from heads of
their choice, If such they
have, between particular brands,
grades or makes of articles required
in their respective departments, and,
where articles of identical use are re-
quired by different departments, en-.
deavor to secure united choice of one
such particular brand, grade or make
so as to create opportunity for eco
nomical buying in large quantities.
Where good and sufficient reasons of
technical nature are not shown to
make an exception to the rule, the
choice of a majority of departments
will be binding upon all for accep-
lance of an article thus chosen. Rea-
son for rejecting the lowest bid for
an article shall exist upon proof being
submitted by any official or person
interested that the particular brand,
grade or make of the article is defec-
tive in degree to make its use unde-
siFable.
SECTION 6. GENERAL PROVIS-
IONS. Material and supplies. as men
toned IN this ordinance, shall en-
brace all office supplies, printing,
feed, provisions, fuel, oils, building
materials, implements, machinery
electrical apparatus, wire and pipe,
together with all and sundry the ma
terial and supplies needed regularly
or specially by the several depart.
ments of the City and County, also
services outside of those covered by
regular payrolls of the City and Coun-
ty or by specific items in an appro-
priation bill or resolution, except Of
fetal advertising, unless otherwise
ordered by the Board of Supervisors
in the case of any such services.
Department, as mentioned in this
ordinance, shall include the Board of
Supervisors and any agency, commits.
r;Dn Nv aoY1, rniftno Of the Tify opd