Honolulu star-bulletin. [volume] (Honolulu [Oahu, Hawaii]) 1912-2010, 1915-05-07
BY AUTHORITY.
ORDINANCE NO. 70.

. AN ORDINANCE TO ESTABLISH
THE OFFICE OF PURCHASING
AGENT OF THE CITY AND CoUN
TY OF HONOLULU, DEFINING
IT'S DUTIES, PRESCRIBING THE
PROCEDURE FOR THE REQUISI
TON AND FURNISHING OF MA
TERIAL AND SUPPLIES, AND
PROVIDING PENALTIES FOR
THE VIOLATION OF THIS ORD.
NANCE.
BE 1T ORDAINED BY THE PEG
PIE OF THE CITY AND COUNTY
OF HONOLULU:
OFFICE. The office OF Purchasing
Agent is hereby established in the
City and County OF Honolulu.
Such officer shall be appointed by
the Mayor. with the approval Of the
Board OF Supervisors, and, unless
sooner removed for cause by the same
authority, shall hold office for a term
coincident with the term OF office of
said Board and until his successor is
appointed. The Purchasing Agent
shall receive such salary as shall be
appropriated from time to time, and
shall give bond TO the City and
County of Honolulu IN such sum as
the Board of Supervisors may determ.
inc for the faithful performance Of
the duties of his office.
SECTION 2. DUTIES. The Pur-
chasing Agent shall have supervision
OF the purchase OF all material and sup
plies for the City and County OF Ho-
nolulu under the provisions OF this
ordinance, and regulations for his
guidance not inconsistent with exist
ing law may from time to time be.
adopted by the Board Of Supervisors
He shall obtain from the several de-
partments Of the City and County on
the first day Of January and the first
day OF July of each year, lists of
such material and supplies as may
be required by them in their respec-I
tive departments for the semi-annual
period beginning on each of those
dates, and shall forthwith preparel
schedules from said lists, in which
the names and kinds of all of the said
materials and supplies shall be set
forth. as particularly described as pos
sible. When such schedules have
been prepared, the Board Of Supervis.
ors shall cause an official notice,
signed by the City and County Clerk.
to be inserted at least ten times sue
cessively In a newspaper of general
circulation published in the City and
County. inviting bids for furnishing
the material and supplies designated
in said schedules, with referenceI
thereto. and shall furnish intending
bidders with copies Of said schedule |
The said notice shall require that all
bids be sealed and marked on thel
outside Of the envelope Bids for mail
terial and supplies, and that 'thet
Board of Supervisors reserves thel
right TO reject any or ali bids, alsoi
that a certified check int amount
Of five per centsof any lump sum bid |
Of more than one hundred dollars may
besreddifed to accompany such bid.
All purchases and contracts for ma
terial and supplies Tor the City and
County OF Honolulu shall be made byl
the Purchasing Agent III the name 0f /
the City and County Of Honolu7u or
the department therein-such atI HoIf
nolulu Water Works or Honolulu Sew
or Works-to which the said MATERIAL
and supplies are to be furnished, SUBJ
ject to the approval OF the Board Of
Supervisors. There shall be separated
and contracts for different
classes Of material and supplies, and
records thereof shall be open at all
times for the inspection OF the Mayor
and Supervisors and Of all others.
Forms Of acquisitions for material
md supplies and OF orders for their
delivery, each in uniform style, tot
gether with other forms needed in the
performance Of his duties. shall
be prepared by the Purchas-I
ING Agent, with the approval Of the
Board Of Supervisors, according toI
The provisions OF this ordinance, asl
part OF the incidentals of his office.
SECTIONAL AWARDING OF CON-.
TRACTS. At the next meeting Of the
Board Of Supervisors after the clos-
ng Of bids, or as soon thereafter as
he same may be reached, all bids rel
ceived by the Purchasing Agent In
response to advertisement therefor, as
ltIeluutlOIo IfQtluous SHAH De Opeu.l
ID by the City and County Clerk and
he names Of the bidders read aloud
BY him, whereupon the bids so opened
shall be referred to the Purchasing
Agent, who shall forthwith tabuiateI
heir contents in alphabetical list of
Irticles with the names Of the respec.
i've bidders set opposite the names
md descriptions Of the articles they
,ffer to supply together with the pric-
s stated In the bids, and at the next
meeting or the Board Of
supervisors submit such tabulationl
or action with any recommendation
le may see fit to make. ThereuponI
he Board Of Supervisors shall pro-
.eed to award the contracts to the
owest bidders IN eachscase unlessl
,ood and sufficient reasons are shown ]
Why the lowest or any particular bid
hould be rejected. K
In the event Of material and sup
,lies being required by any depart
aenf between the times of awarding {
- :. s..S1f <.r.r a - ,fc <sry.s11. -.