Honolulu star-bulletin. [volume] (Honolulu [Oahu, Hawaii]) 1912-2010, 1915-05-07

tiers mailed on the same day to such
dealers instead Of by public advertise
ment. -...~< 2 II g.. -
Should any patented article, or ar
ticle for the sale Of which there is no
competition among dealers having
their places Of business in the Terri
tory Of Hawaii. be required by any
department, and good and sufficient
reason Is given to the Board of Super
visors why such article should be pro-
cured, the Purchasing Agent may be
authorized to procure such article
without calling for bids, but he must
satisfy the Board OF Supervisors that
the price to be paid therefor is not
higher than that charged the most
favored private purchaser. In cases
of emergency contracts may be award
ed by the Board Of Supervisors at
any meeting. waving the process of
tabulation herein prescribed.
SECTION 4. FURNISHING AND
DISTRIBUTION OF MATERIAL AND
SUPPLIES. Upon the awarding of
contracts as prescribed in the preced.
ing section, the Purchasing Agent in
writing shall notify all successful bid
ders of the acceptance of their bids
and obtain from them a written ack-
nowledgement, the said notification
and acknowledgement to constitute a.
contract under this ordinance, proyid-
ed, however, that the Board of Super
yisors may require a more formal
contract in transactions Of large or
complex nature. A copy of the said
notification and the acknowledgement
shall be kept on file by the said Pur-
chasing Agent.
Any department requiring material
or supplies shall receive such from
the contractor for the kind of mate
rial or supplies wanted upon an order
from the Purchasing Agent in con-
formity with the requisition therefor
acquisitions shall be made out in du-
plicate by the applicant for. material
and supplies. Before issuing an order
to the contractor for the article orl
articles desired the Purchasing Agent
shall submit the requisition to the /
Auditor and as ttain from him whe- |
Their the appropriation for materials |
and supplies, or incidentais as thel
term may be, for the applicant is suf. |
fieient to cover the cost Of the article |
or articles requisitioned, and if so re.
quest the Auditor to signify his APP
prevail OF the expenditure involved by
countersigning the requisition
After contracts for materials and
supplies have been awarded as herein
prescribed the Purchasing Agent may
procure and keep on hand, in conven-
lent storage under lock and key, suchl
and supplies as to him may
seem expedient, distributing them to
the respective departments upon re-
QUESTIONS therefor made in accord
ance with the provisions herein, and
for this purpose moneys may be ap-I
propriated from time to time by thel
Board of Supervisors, provided that
the cost Of any supplies so delivered
shall be charged to the incidentals of
he department making the requisitionI
md credited to the appropriation SO
made for the purpose herein mention
ed. the said appropriation also to bel
available for the cost Of material and
supplies needed by the Purchasing
agent sdIs3 nilse rs aSis
SECTION s. STANDARDIZATION
Of MATERIAL AND SUPPLIES. The]
Purchasing Agent, with the approvalls
u the Board Of Supervisors, shall se-l
,ure uniformity In material and sup-f
plies so far as such is practicable; /
therefore. in preparing schedules on
which to invite bids, the Purchasing
Agent shall ascertain from heads OF
their choice, IL such they
nave. between particular brands,
grades or makes of articles required
n their respective departments, and,
where articles of identical use are re-
luired by different departments, en.l
ieayor to secure united choice of onel
'uch particular brand, grade or makef
70 as to create opportunity for eco.
lomical buying in large quantities.
Where good and sufficient reasons of
i technical nature are not shown toi
make an exception to the rule, thel
:hoice Of q majority of Departmental
will be binding upon all for accep-
ance of an article thus chosen. Rea-
ION for rejecting the lowest bid fort
n article shall exist upon proof being
unlimited by any official or person
Interested that the particular brand,
;rade or make of the article is defec-i
I've in degree to make its use unde.
irable. /,
SECTION 6. GENERAL PROvIS.
ONS. Material and supplies, as mem {
ioned IN this ordinance, shall en-
race all office supplies, printing.
eed, provisions, fuel, oils, buildingl
materials, implements, machinery, (
Electrical apparatus, wire and pipe,
ogether with all and sundry the ma X
erial and supplies needed regularly
u specially by the several depart.
nents Of the City and County, also I
eryices outside Of those covered byt {
ocular payrolls of the City and Coun- {
y or by specific items in an appro
Ration bill or resolution, except Of
Icial advertising, unless otherwise {
rdered by the Board Of Supervisors II
D the case of any such services. IL
Department, as mentioned in this
rdinance, shall include the Board of
,.naryienrs and any agency c0nulis.l