The Marietta journal and courier. (Marietta, Ga.) 1909-1918, 1915-08-06

County Commissioners
Under this head your attention is cali
ed to Exhibit g., which is list af warrants mac
curateiy issued, also there were number of Others
out the amounts were SO inconsequentia that
they were not deemed of sufficient Importance to
incorporate separately in this record
Furthermore there was large num-
Der or others that could not be analysed and audit
ed properly. By this is meant that the bills have
been ordered paid when they were not itemized
While 1t is true that most of them were let upon
specification after the lapse of a certain period
and the casting aside of the original bid it is i'm
possible for the Auditor to say that these bills are
correct as to price and extension. AS you do not
always receive invoice, these bills should set
forth as clearly possible all the details of the
transaction
With the volume of business that You
now dispense every month, it is almost necessity
that this Board should hold two meetings in that
time, as you can not satisfactorily cover all the
transactions of your County for thirty days in one
days session Therefore, it is suggested that IN
the future you hold bi-monthly meetings-says
the first and third Tuesdays of each month Notice
through the local papers might be given to the
public that all bills against the County must be
rendered on the first Tuesday Then some one Of
the members, preferably the representing
the District of Marietta, for the sake of conven-
over all bills submitted, that they are made out
correctly, verify all the calculations ETC. Then
at the next regular meeting which would occur
about the middle of the month the bills would
all be ready and it would take only few minutes
for your chairman, and one other member to ap-
prove them.
This plan would give the member de-
s1gnated to do so ample time to go over all the
bills carefully, 1t would also allow the Clerk the
same time to perfect his records and prepare his
vouchers, get them his books check them hack
and verify them. If there should be an error dis
covered in any of them that voucher or vouchers
could be voided as to the original entry and new
voucher issued for the correct amount By this
you VIII be able to keep abreast your work anu
VIII not have to devote the major portion of your
time to passing bills to the prejudice of other mat
tiers of equal import to the interest of the County
County Treasurer,-Mr. Monte Shaw: June1 1911-
December 81, 1914
The books of Treasurer Shaw covering
the period from June 1st, 1911 to December 31st
1914 we'll kept. Save for few minor errors
his books were well nigh perfect
Under misapprehension of the law.
he made two annual reports to the Grand jury
crediting himself with 81 90 for each report, where
as the law allows him only $500 per year, but he
is to make only ONE report to the Grand Jury.
and ONE to the Ordinary
BY referring to his statement in tits
report it will be noted4that he is yet due the
County $2561, part of this deficit being explained
III the above paragraph, the balance occurring in
calculating his Commissions This matter has .
been gone into personally with Mr. Shaw, and he
is paying into the County Treasury the sum Of
$25 81.
County Treasurer,-Mr. E. M. Dyer, JAN l. 1915--
March 3lst 1915.
Only one amounting to $500 oc-
N fhn Of Mr. nxyor
months of his incumbency
1t appears that when Mr. Shaw was
Treasurer the claim made to him by payee of
Warrant 1890, H. F. Landers that same had been
lost Mr.. Shaw, it appears, issued his check COW
cring the amount but among the paid vouchers of
Mr.. Dyer, we find that he has paid both the orig
ina and the duplicate This matter was called to
Mr.. Dyers attention, and same was charged back
to him on his Cash Book, thus making his Balance
on Hand read $444 90 and not SAP. 90 as it an
peared when we began checking his books other
wise, found errors of entry extension or
calculation.
Ordinary-Mr. j. NJ Gam
In going the records in this office
found that in several instances the Ordinary
had issued Warrants to himself covering fees for
issuing Warrants in Lunacy cases. These items
as shown the exhibit incorporated herewith
amounting to $4,000 were charged back to him.
The Code section relating to Lunacy trials says in
regard to fees:
THE fees of the Ordinary's of the several
counties of this State, for making out Commits
sions of Lunacy, and all other service connected
Herewith shall be five dollars (S5OO) and no
more"
See section 3101; Code of Georgia
This clearly limits the charges for all
services connected with Lunacy trial. and fees in
excess of this amount not legalzed, In JUS
tice to Mr. Gam, beg to say that the practice
of allowing these additional fees has obtained in
your County heretofore and we do not doubt that
he honestly believed that he was to receive them
In our experience in County Auditing