The Miller press. [volume] (Miller, S.D.) 190?-current, 1912-01-18
Classification o, Local Officers.

Classification Of Local Officers.
In my recent message to the congress
I urged consideration of the necessity OF
placing In the classified service all of the
local officers under the departments OF
the treasury, the interior, postotice and
and labor.
The next step which must be taken Is
to require of heads OF bureaus in the de-
partments at Washington. and of most Of
the local officers under the departments,
qualifications Of capacity similar to those
now required Of certain heads of bureaus
and of local officers. The extension Of
the merit system to these officers and a
needed readjustment of salaries will have
important effects In securing greater
economy and efficiency.
In the first place, the possession by the
incumbents of these positions of requisite
qualifications must In itself prmote eff
cheney.
In the second place, the removal Of 10
cal officers from the realm of political
patronage in many cases would reduce
the pay roll of the field services. At the
present time the incumbents of many OF
these positions leave the actual perform
ence of many of their duties to deputies
and assistants. The government often
pays two persons for doing work that
could easily be done by one. What Is the
f~SS W 49, ~ aAAAANAA NehAAS ~ N~N~~
but that 1t is very large cannot be denied,
when IL Is remembered how numerous
are the local officers in the postal, Gus
toms, internal revenue, public lands, and
other field services of the government.
In the third place, so long as local Of
fcers are within the sphere of political
patronage it is difficult to consider the
question of the establishment or discon-
t~inuance of local Offices apart from the
effect upon local political situations.
Finally, the view that these various
offices are to be filled as a result of
political considerations has for it's con-
sequence the necessity that the president
and members of congress devote to mat
tiers of patronage time which they should
devote to questions Of policy and admin
istration.
Superanruation.
Attention has been directed in recent
years to the need of a suitable plan of
retiring the superannuated employees In
the executive civil service. In the be-
lief that ii is desirable that any steps to-
ward the establishment OF such a plan
shall be taken with caution. 1 instructed
the commission to make an inquiry first
into the conditions at Washington. This
inquiry has been directed to the ascer-
tainment of the extent to which super
annuation now exists and to the con-
SlueTdIlOn Oh the aVdlldpluly OF the Narl-
Gus plans which either nave been pro-
posed for adoption In this country or nave
actually been adopted in other countries.
l shall submit, in the near future, for
the consideration of the congress a plan
for the retirement of aged employees in
the civil service which will safeguard the
interests of the government and at the
same time make reasonable provision for
the needs Of those who have given the
hest no RI pF thair Ivao IN tho caryipa %
the state.
Business Methods.
In every case where echnical pro-
cesses nave been studied It has been dem
onstrated beyond question hat large eco
Monies may be effected. The subjects
first approached were those which lie
close to each administrator, viz, office
practices. An illustration of the posi-
bilities within this field may be found in
the results Of the inquiry into the meth
DDS of handling and filing correspondence.
Every office in the government has re-
ported it's methods to the commission.
These reports brought to light the fact
that present methods were quite in he
reverse of uniform. Some Offices follow
the practice of briefing all correspon-
dence; some do not. Some have fiat
files; others fold all papers before filing.
Some use press copies; others retain only
| carbon copies.
Need for Labor-Saving Office Devices.
The use OF labor-saving office devices in
the service has been made the subject of
special inquiry. An impression prevails
that the government is not making use
. of mechanical devices for economizing
labor to the same extent as are efficiently
managed private enterprises. A study
has been made of the extent to which
Il - As--
employed in the several branches of the
government and the opportunities that
exist for their more general use.
The efforts of the commission resulted
also in the adoption by several bureaus or
departments of improved methods of do
ing copying. The amount Of copy work
heretofore dom by hand each year in the
many offices is m to aggregate
several hundred thousand dollars. The
commission exhibited, at its offices, ap-
pliances that were thought to be especial
ly adapted to this kind of government
work. Followin these demonstrations
methods of copying were introduced
which nave brought about a saving Of
over rs per cent. in Offices where used
for six months. This change in one small
cross-section of office practice will more
than offset the whole cost of my inquiry.
Waste In the Distribution OF Public
Documents.
Going outside the office, one of the
business processes which have been in
vestigated is the distribution of depart
ment documents. This is a subject with
which both the congress and admins
tration heads are familiar. The prevail
ing practice In handling departmental
publications Is to have them manufac-
tured at the government printing office;
each Job when completed is delivered to
the department: here the books or pam
phlets are wrapped and addressed; then
are then sent to the postoffce; there they
are assorted and prepared for shipment
through the malls; from the postoffice
they are sent to the railroad STATEN,
which is only a few steps from the gov
eminent printing office, when they
started. The results Of this laborious and
circuitous method is to make the use Of
the best mechanical equipment impractic-
able and to waste each year not less than
a quarter Of a million dollars Of govern
ment funds in useless handling. to say
nothing of the indirect loss due to lack
Of proper coordination.
WastefuI Use Of Properties and Equip.
ment.
The use of equipment is a matter which
also has been investigated. Up to the
present time this investigation has been
in the main confined to the subject OF
electric lighting. The government pays
over 5000, 600 per year for electric current;