The times dispatch. [volume] (Richmond, Va.) 1903-1914, 1911-12-07

scheme very well. The funds OF the
university are invested and held by the
alumni board of trustees, the Virginia
Trust Company, the bursar and various
estates. administrators. fiscal agents,
etc. The bursar handles only the rev
enue from the various funds and the
current revenue from students, etc
The vouchers are sufficient and we'll
kept The new system OF accounts in
cludcs those necessary 20 carry the
endowment and trust funds and the
real ana personal property OF the In
stitution.
AT William and Mary College the ac-
counts were found in the hands of
very competent person, who keeps the
pank account columnized cash book,
a general ledger and a small subsld-
larry ledger. to carry the personal ac-
counts of the students for fees. room
rent etc.
So long as the same person conducts
inc Work the present system will ac-
comDlished all that is desired: but III
the event of the appearance Of q new
accountant some changes would he
made. There might be some Improve
mert In the method OF filing the vouch-
ers. but the present plan presents them
In order, and they are readily aces.
siblc. The absence OF a journal in the
tailed entries which are generally de-
sirabie and frequently essential. All
OF the disbursements are made by
check, so that the bank account and
the cash account are Identical The
general ledger carries the accounts
necessary to enable the treasurer to
make full and complete annual state
ments. except that they do not show
the property assets of the institution.
Ii 4 ,lr
At the Eastern State Hospital the
books arc in the care OF O very compe-
tent and faithful officer, who has served
the institution for a great many years
The system used Is that established
By the State Commissioner of Hos
pitfalls and the general board Az in
other cases. the lack OF journal is
noticeable. and results in the absence
OF the very important entries neces-
sary to represent the property and
assets OF the asylum and the Common
wealth. The present plan will prob
ably serve the purpose so long as the
present officer Is in charge, but on the
advent of new bookkeeper tho COM
rnittec will insist upon some changes.
AT the Virginia Normal and Indus
trial Institute, at Petersburg Va, the
secretary receives all the revenues from
students entering them on his cash
book, from which they are posted to a
ledger carrying the students accounts
The secretary makes no disbursements,
simply depositing his receipts TO the
ched!t OF the institution. The States
annuity does not pass through the
hands OF the secretary or the treasurer
but goes directly TO the credit Of tho
school by means Of a draft drawn on
the Auditor and payable to the cashier
OF the bank OF deposit. The treasurer
handles no money whatever, but checks
for all of his disbursements upon the
funds deposited to his credit by the
secretary and bN the State. His
Checks arc drawn only on an order
9igned by the president and the sec
rotary and accompanied by voucher
In the shape of an approved bill for
materials supplied or service rendered.
The treasurer keeps only one book, a
colunmized cash book.
Significant Fact
At this Institution there is an entire
absence of any wiltul DETACHMENT or
injury OF the property, such as is seen
from top 20 bottom and from one end 10
the other of the other great educational
institution. AS this institution Is otti-
cered by negroes and used by negro
students, this peculiar fact might well
be studied by those in charge at other
places. The wilful abuse of the PROG
erty OF the State at the great educa-
tional institutions. it seems, might be
stopped. 1t certainly ought to be.
The accounts of the Virginia Military
Institute are in the hands of an expe-
rienced and veteran officer of the
school, who has n system of his own,
which accomplishcs the purpose for
which it is designed, but which ought
TO be changed and improved. Tho de-
tails OF the matter are preserved N the
journal OF the office and will have the
attention OF the committee
The States annuity to the school is
$4,000. State cadets. say fifty of them,
arc relieved of payments which amour /
All cadets from Virginia, not State ca
diets. are relieved OF payments amount
ing to SIo per annum each.
There are about lis cadets from Vir-
ginin who are not state" cadets The
annuity therefore provides $4,000 OF
free facilities. They keep no accounts
to carry the endowment fund or the
property of the school as plant. These
they promise to make up and carry
hereafter.
New Institution.
The Epileptic Colony, new insti-
tuition, In Amherst county, just oppo-
site to the city of Lynchburg, has it's
accounts in the hands of faithful
and competent clerk. The vouchers
are carefully and well arranged for
review and the system of accounts is
good and effective. The annuity, the
only revenue, is $4,000. The records
concerning the patients and the medi
cal work are all that could he de-
i Ask YOur Doctor