El Paso herald. (El Paso, Tex.) 1901-1931, 1910-03-16

culate our present financial condition
[ have taken as such a point the con-
dition on August 80. 1909, as revealed
by the registered and unpaid warrants
on that date. The accuracy of this
statement is conditioned upon the sup
position that all Of the outstanding
warrants were registered on the date
on which 1 made the calculation. Tnls
presumption is a fair one 1 think, since
the figures were compiled more than
a month after the issuance of any war
rants for August.
Estimated Receipts.
The estimated receipts are based
upon the following data:
l. Report of state superintendent
as TO amount apportioned to 81 Paso-
. Amount received from county ap-
portionment last year Cs2911-64, plus
a liberal allowance for transfers. The
total will perhaps fall $500 short Of the
allowance made.
3. Amount of tuition received last
wear (s11993S). The amount this year
will perhaps be slightly in excess OF
this figure.
4 Amount received from other
sources last year.
s. Amount of school city taxes to
be received from a levy of .441S on the
500, on total valuation of S2S,OOO,OOO'
which 1 learn is the approximate value
of city property as it appears on the
tax rolls.
6. The balance shown was taken
] from the books of the city treasurer
| At that time there was a large out
standing floating debt, but understand
! that it is the policy of the treasurer 10
keep on hand a small balance TO pro-
| vide for emergencies
| I have set forth as accurately as pos
tel limo
| Yours respectfully.
(Sfgned) F. NJ. Martin.
Superintendent
The Recommendations.
A report similar to the above was
made for the finance committee by su-
perintendent Martin on about Octo-
Der 25, 1909, which showed an nntici-
pated deficit of $4,000. This report
WAS submitted to the trustees and at
the same time we offered the follow
ing resolution and recommendations
which were not adopted by the board;
FL Paso, Tex. Oct %, 1909.
Whereas our investigation as per
| financial statement submitted, shows
that the expenditures of this board are
| far in excess of receipts, we, your
| finance committee, hereby respectfully
recommend
First-That strict and rigid economy
be practiced hereafter.
Second-That all contemplated expen-
| ditures of school money for supplies.
| improvements. furniture equipment,
etc. be submitted in writing to the su-
perintendent of public schools; that he.
in turn. issue order for same, If in his
opinion the expenditure is wise. Fur
Their. that all expenditures in excess
of 500 be made upon competitive bids,
and submitted to board for approval
before order is placed; duplicate copy
Of contracts thus let shall be filed i'm
mediately in office OF superintendent of
schools.
Third-That the teachers summer
salaries be discontinued
Wanted Purchasing Agent.
As a substitute for recommendation
No. 9 We hereby recommend that the
board employ a business agent whose
duties shall be as follows:
The business agent shall be the rep
resentative of the board in all business
transactions. He shall act as the in
termediary between the board or its
respective committees, and all persons
doing business with the board. in order
to facilitate the expeditions working OF
| the board as much as possible q
Purchasing Supplies.-He shall have
| authority to make all necessary pur-
| chases for the schools after the yearly
contracts have been let by the board
] Making Repairs.-He shall have au-
/ thority to employ the necessary labor.
1 and purchase material for carrying out
! repairs or other work in connection
with the school property, provided that
| such work has been previously author
| lied by the board or its respective COM
| mittees.
Inspecting School Property.-He shall
make a systematic inspection of all
| school property, and report to the board
| from time to time on such matters as
need attention. All Recommendations
made by him for work or improve
ments shall be accompanied by pre-
| Iiminary estimates as to cost.
Funds and Accounts.
Handling Funds.-He shall act as the
| collection agency of the board for all
money becoming due from whatever
source; shall keep proper account of