Daily press. [volume] (Newport News, Va.) 1896-current, 1910-12-04

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OF numbers.
II the semi-monthiy pay rolls are
to be continued, there shall be sep
arate one for each account.
The treasurer shall continue his
regular monthly reports as they are
now made and in addition thereto
shall submit to the council at each
meeting a copy OF his monthly trial
balance. These trial balances will not
only enable you 10 check the reports,
but will show the condition of all ac-
counts and the total amount of cash
on hand.
The treasurer shall report to the
council, at its January meeting, the
amount of taxes collected by him for
the previous year up to December
1st., and the amount still uncollected
on December 1st., with the five per
cent. penalty added.
The treasurer shall make lists OF
taxes delinquent on May list, of each
year, and submit the same TO the
council at its August meeting AMER
the counc,. has passed upon the de-
linquent lists. and they are returned
to the treasurer and he is to use them
as record for property owners 10
pay delinquent taxes until the first OF
the following December. After that
date, the delinquent taxes still IN
paid, are to be recorded in book for
that purpose. After he has properly
recorded the delinquent tax lists, the
treasurer shall submit 10 the council,
at its January meeting, a copy OF
this record. The council shall pass
upon this delinquent list and have the
same recorded in the Office. of the
county clerk.
The treasurer shall render an
itemized annual statement of all de-
linquent taxes collected by him. TO
the council at its Angus; meeting.
The said report after being passed
upon by the council shall be recorded
in the Office of the county clerk. i
deem this matter of a permanent
record in the county clerks Office.
of the delinquent taxes and the pay
ment of the same. particularly i'm
portant. as the examination of titles
to property will not only be conducive
to more prompt payment of taxes, but
will in every way afford the public
the most efficient protection to prop
erty interests; as under the law. de-
linquent taxes. whether municipal or
otherwise. become lien against all
real estate. upon which they are as
sessed, when so recorded.
The treasurer shall make an an
nual statement'of all receipts and dis
burs ements, for each department. and
have rhe same ready with his vouch-
ers. by the first of July.
In view of the amount of money
handled by the city annually 1t would
be well for the city to have regular
auditor. but as il seems inexpedient
at this time to create such an ONCE.
and thus incur a regular additional
expense. I recommend that the mayor
audit all reports of the clerk and
treasurer. compare the said report
with the books of the respective ON
GERS and certify TO the correctness or
the same to the council, before the
said reports are submitted to the
council.
also recommend that the clerk
examine the reports of the mayor.
compare the same with the mayors
books. and certify as to the correct
ness of the reports, before they are
submitted to the council.
The clerk shall also audit the
sheriff's bill Or Jail fees, and check
the same with the mayors report
Therefore all annual reports to be
submitted to the council at its Aug
ust meeting. shall be completed by
July 1st.. so that they may be mrs.
duly audited by the proper orcers-
have forms covering reports ana
certificates mentioned. and IL the
council thinks it advisable to adopt
my suggestions ] shall be glad 10
submit and explain the same To yo"
II. after looking into this matter.
Won think IL necessary to make anv
changes in this system. shall be glad
go render all the assistance pcssi'
bic.
Respectfully
RICHARD N. BOOKER