The Roswell daily record. [volume] (Roswell, N.M.) 1903-current, 1906-09-10

(Signed) S. HILL
Therefore Mr.. Bursum was not
entitled to credi for the $1,000 90 re
ferred to. and a shortage in his ac-
counts of that amount is indicate /.
On April IL, 1906, when Mr.. Bur-
sum retired as superintendent, there
were $175.05 due the Winters Gro
Gerry company, of Santa Fe, n. NJ i,
for supplies furnished ~convicts on
their personal account, the money
due having been previously paid to
Mr.. Bursum by the %convicts or heir
lends under the rules of the in
stitution permitting convicts to Sc
cure extra supplies for their own
use, and this amount should have
been either paid to the Winters Gro
Gerry company or to Captain Arthur
Trelford for the same disposition.
Mr.. Bursum only turned over to
his successor, Captain Arthur Trel-
ford. the amount of cash due the
convicts on April u, 1906,
was charged against the convicts'
ledger accounts, but the equivalent
was not applied upon the bill of the
Winters Grocery company as it
should have been. and is now due
from Mr.. Bursum.
FIFTY-THIRD FISCAL YEAR.
Voucher 537, dated November 80,
1902, and drawn in favor of H. Q.
Bursum, was paid December 9,
1902, by Warrant No. 2O12, and
reads as follows:
ITO balance General Maintenance
Fund, s152.27."
FTFTY-FOURTH FISCAL YEAR:
Voucher 703, November 80, 1908,
to H. o. BurSum, superintendent.
was paid on the same date by War
amt No. 24O1 and reads as follows:
ITO balance General Maintenance
Fund saith fiscal ear $S61.92."
We find no further accounting for
these oneys
FIFTY-SIXTH FISCAL YEAR.
Voucher SOL, drawn to H. o. Bur-
sum, paid November 20, 1905, by
Warrant No. 1892, reads as follows:
T surplus General Maintenance
Fund 56th fiscal year withdrawn to
deposit convicts' earnings fund.-
The warrant is receipted for by R.
c. Garrett.
This warrant was used as part of a
deposit aggregating $433.61 made by
Mr.. Bursum, December 1. 1905 in
settlement of amounts due the terri
toria1 treasurer for cash received on
account of convicts earnings, and was
not entered as a transfer of funds I'M
til February IL, 1906, when the fol-
lowing entry appears upon the cash
book:
Auditors Warrant Bal. of Main,
s235.54."
This amount of money was not in
cluded in the deposit made by Mr..
Bursum as of February ii, 1906. I'M
der territorial treasurer receipt No:
va. cen II pIudI Il, 1SVO IN
March IL. 1906, the receipts including
the s235-54 were $721.31 and IN
March -, 1906, a deposit Of
$552.21 was made and for which
treasurer's receipt No. S57 was issued.
If the vouchers for supplies pur-
chased for the 53rd, saith, 55th and
56th fiscal years were charged to and
paid in the respective fiscal years in
which the bills were contracted, there
would not nave been any such
amounts as have been referred to ap-
p~arently unused in these funds. 1t has
been the custom to have payment de-
ferred on many vouchers, by having
them discounted by the bank and
having interest charged on the de-
ferred payments, and by having indf-
viduals and firms who sold supplies
and material to the penitentiary await
payment, until the next or even later
fiscal year, so that while the audi
tors office does not show that the
funds of the fiscal years were over
drawn excepting in one instance, sew
eral thousand dollars of h bills or
the 53rd fiscal year were not paid I'M
til the saith fiscal year; many of the
saith fiscal year were not paid until
the 55th fiscal year. while others of
the 55th We're paid in the 56th, and
many of the 56th in the 57th fiscal
year.
A better understanding of these
conditions may be had by reference to
Exhibits p. @ D.. L. and F. attached:
GENERAL MAINTENANCE FUND.
EA IL. Dill III dObSu
in the SD year but paid
out of the Saith e ap-
tenance fund 94s.Ss
EXHIBIT G. Bills contracted
in the 54th year but paid
out of the 55th year ap-
preparation, general main
enance fund .......-.... 9,571.22
EXHIBIT ID. Bills contracted
in the 55th year but paid
out of the seth year ap-
preparations, general mani
tenance fund ............ S,S59-2o
EXHIBIT f. Bills contracted
in the 56th year but paid
out of the 57th year ap-
preparation, general main
tenance fund ....-...-. S,l2L-o!
1t may be seen from Exhibit f. tnat
about 25 per cent of the 57th fscai
years appropriation was, in reality
dissipated by charges for MAINTENANCE
expense incurred in the 56th hscal
perishable supplies which must nave
been consumed before the beginning
CONVICTS' EARNINGS.
The bills contracted in the 56th ifs
cal year but paid out of the 57th fs-
cal year. ~convicts earnings, amounted
to $4.739.O5. and embraced bills from
October, 1905 to July, 1905, as per
detail Exhibit F.
Warrant No. 313S. 57th fiscal year.
Voucher No. SIS, for s400.75 drawn
on stub to Jack Donovan, but on
warrant to Jack Or bearer
was paid to H. o. Bursum, January
s, 1906, upon Mr.. BurSum's endorse
ment.
The following affidavit of MI.
Jack Donovan is self-explanatory:
Territory of New Mexico, County of
Santa Fe. SIS.
John Donovan. being first duly
sworn upon his oath states: I have
been an employe of the penitentfary
for some years; 1 did not draw my
pay regularly. but allowed the same
to run on from time to time and gen
orally drew my pay in larger sums
than my monthly wages; I was never
paid any sum of money by Mr.. Bur-