Evening star. [volume] (Washington, D.C.) 1854-1972, 1905-09-22
NEW PAY REGULATIONS
For Clerks in the Government
Departments
AFTER NOVEMBER l
NO SERVICE TO BE ANTICIPATED
AS NOW.
Controller Tracewell's Circular Setting
Forth the Reason and Form Of
the Change.

Forth the Reason and Form Of
the Change.
After November 1 next all government
| employees in the District Of Columbia will
| be paid their salaries about the Sd and
| It'll, Of each month. instead of on the 18th
| and Both or 31st. For several months past
| the officials Of the Treasury Department
have had under consideration the question
| OF change in the certifcation Of payrolls.
For many years it has been the practice
| OF heads of bureaus and chiefs Of divisions
| to certify to the disbursing officer about
the 18th and 2Sth Of each month that the
| service for which payment was to be made
| on the 18th and Both of that month had
| then actually been performed. In other
words, the certificate always anticipated
| the middle and end Of each months service
! by two three days. This method is re-
garded not only as illegal, but bad from
business point of view. After November l
the certificates will be made only on the
10Th and last day Of each month, go that
the full fifteen days services to be paid
| for will then actually have been performed
AS the preparation of the payrolls will re-
quire at least two days after the certificates
have been received by the disbursing Off
| GERS, the dCtual payments 10 tno ClerkS cdi
hardly be made before the 18th and I'd or
Sd of the month. While in Washington as
elsewhere, rents and bills generally are pay
able on the 1st Of the month, 1t Is believed
that in a short time the business affairs OF
clerks will have adjusted themselves to the
new pay days and that the arrangement
will be found to work with perfect satisfac-
ton to all concerned. Following is the new
circular on the subject, which was issued
by the controller Of the treasury today:
Controllers Circular.
Treasury Department.
Office Of Controller Of the Treasury.
WASHINGTON September 81. 1905.
1. In order to secure uniformity in the
rendition of public accounts and to protect
the government from Illegal payments. the
certifcation Of all pay rolls for the execu-
tive departments in Washington, and fer
all bureaus, offices and divisions in or un-
der them, within the District Of Columbia,
and for the Independent Offices and COM
missions therein, will be executed by the
proper officer in each case In the following
form, to wit:
I certify that the foregoing pay roll is
correct; that 1t appears from the records
Of my Office that the persons named thereon
were legally appointed, and that each has
performed the services required by law and
the regulations of the - during -he
period mentioned; that such services, ex-
cept as otherwise indicated, have been per-
formed under my supervision ana that no
rerson whose name appears on the forego-
ing pay roll is paid for any period of ab-
sence in excess OF that allowed by law;
that they are severally entitled to the
amounts of pay set opposite their re-
spective names; that all Details from my
personal supervision, are indicated In the
column of Remarks" and that the full
period of service covered by this pay roll
has expired prior to the actual signing
hereof.
Such certificate must be attached to all
pay rolls herein above mentioned, after
November !. 1905.
In Cases of Detail.
2 Whenever q person whose name ap-
pears on the pay roll of one bureau or Of
flee has been detailed to service elsewhere
certificate. signed by the proper officer
having knowledge of the service to which
the detail Is made. that the services have
been actually rendered. will be required.
The following form Is prescribed for such
certificate:
certify that -. whose salary Is paid
on the roll Of -, and who Is detailed tc
this -. has rendered service in this
- days Of the current semi-monthly
period
When an employe is detailed from place
outside the District of Columbia for such
duty within the District of Columbia as is
authorized by law. the fact Of sach detail
should be reported Immediately to the
proper auditor by the officer authorizing the
detail; and the services of such detailed
employe, while on duty within the District
of Columbia, must be certified by the
proper officer the same as in cases of reg
ular details with the executive departments
in the District OF Columbia.
Form Of Pay Roll.
3. In order that the requirements con-
cerning the proper certification Of pay rolls
in the several executive departments in
Washington, and all bureaus or Offices
hereunder, may be complied with by those
required to make such certification. appoint
ing officers should give notice promptly in
writing, of each appointment. to the head
Of the proper bureau or Office, giving the
name Of each appontee and the date Of his
or her appointment: also like notice should
be given of the name Of each person sep
arated from the service and the date of
such separation. The head Of the bureau
or Office to which such certificate Is sent
should make record thereof and transmit
1t to the proper dsbursing officer, who will
attach the certificate to the pay roll and
transmit the same, so attached, to the
proper auditor by whom 1t will be required
before settlement of the account will be
made.
4. The pay roll shall show in separate col
umns with respect to each employe paid (a)
the name. tb) classification. e. salary, (d)
period of service, (e) amount OF payment
and % the signature. 1t should also con-
tain column for "Remarks'
8. The -disbursing officer will attach to
each pay roll his certificate In the following
form:
certify that have actually paid the
amount specified to each person whose
name is signed to the above pay roll.
r. ]. TRACEWELL, Controller.
Approved: LESLIE M SHAW.