The Hawaiian star. [volume] (Honolulu [Oahu]) 1893-1912, 1905-09-30

Il have visited the Bishop Museum
and investigated their method of des-
troying these pests, and of the preser-
walton of documents have also in
terview Mr.. Smith, of Benson, Smith
& Co., and have learned from him of Il
preparation for this use that [ think
will answer our purpose and as far as
the method of treatment is concerned,
will be better for us than that of the
museum. BY their method it would
take a year or more to treat all the
material we have to Mr.. Smiths
method would take comparatively lit
tie time and he claims would be just
as effective. But whatever method is
chosen, the papers will have to be care
fully watched and treated from time to
time.
"a report has been made to the gov
| ernor for use i'm his annual report to
the Secretary of the Interior of the
work heretofore done on the archives
| in years past what the commission
is now doing and what it is proposed
to do. In this report 1 have also
touched on the sentimental, historical
and practical values of the work, sight
| ing a case in reference to the latter
| in which, though the commission has
only been in existence but a few
months document has been found
that will cause a saving to the govern
:, ment of no less than seven thousand
dollars (nearly four times the amount
! the Commission has at it's disposal for.
the next two years., and as time goes
on the practical value of these docu-
ments will doubt ess be further en-
phasized to the governments or the
individuals benefit as the case may be-
'From the appropriation expiring
June 30, 1906 I purchased Office sup
plies enough to last us until we have
another available, also ten thousand
manila envelopes, these envelopes had
to be made to order to meet our re-
quirements, but the house making
them will hereafter carry them in
stock so that future supplies of this
kind can be obtained at a cheaper
rate. They are to be used as con-
tanners for the documents when filed
in the cases. Bates numbering
machine of seven wheels was procured.
"I respectfully submit for the Boards
approval and criticism the plan l have
laid out in reference to the seggrega-
ton, classification and indeXing under
the following general heads.
LIST. Form of Government.
End. Departments under the different
governments.
Bird. Bureaus of the departments
with subdivisions as may be found
necessarily
4th. Miscellaneous documents that
will not come under the heading of
either the End or Bird items.
5th. A segregation as to years as
, | far as practicable.
9Th, A collecting together of all do
cuments relating to any important
event in the history of the country, for
! example those pertaining to the COM
p plications with France and England
cases like that of Charlton, Ladd & Co.
bark Harvest, the trials of political
4 prisoners in 1895 and others too num-
o erous to mention. The object being
q that in looking up an important event
or any document bearing on the same
E the papers in connection Herewith viii
be together as far as it is possible K
! have them.
"After having been segregated an
l
classified as above, to make whal
r might be called summary index I'm
4 der these different headings, one by
i which any class of documents could be
% readily turned to and the particulal
= papers wanted found with little or nj
= trouble in searching.
y after this summary index is com
pleted the building could be opened t
~, the public but not until then.
I THE archives having been put il
- such shape as to be readily referred L
:, it would then be well TO make a NOR,
- detailed index of an alphabetical ma
ture, which will necessarily be a Ions
- task and one on which it would be wei
= to ask the next legislature to proVid
for clerical help,
Respectfully submitted,
~ ar. c. LYDECKF '}.
Secretary, Board of Archives"