The Washington times., 1902-09-01
Instructions Asked for
Guidance OF the
Members.
HAD NEVER BEEN PRINTED
Workings of Minor Organizations Had
Been Without Full Information as to
Rules Enacted Last December-Cover
Contracts and Indebtedness.

The rules adopted at the initial meet
Ing of the citizens executive committee
of the thirty-sixth annual encampment
OF the Grand Army of the Republic last
December for the guidance of the com
mittee and its officers are published
this morning for the first time.
The publication is made in response
TO the requests of number of the
members of the executive committee
and others who are desirous of famil-
farizing themselves with the regulations
under which they are authorized to act
ana who have been Handicapped
through the inaccessability of the de-
sired information. The original copy
has always been in the keeping of the
secretary. Mr.. Barry Bulkley, who took
pleasure in placing the rules at the dis
posai of those who might desire to con-
suit them. hut the failure to have them
printed has been annoying to the mem
bers of the committee.
During the rast five weeks requests
Tor information concerning the rules
adopted last December for the govern
ment of the committee and its officers
have become numerous. The rules are
short and to The point. They read as
follows:
The executive committee shall con-
sist of chairman, first vice chairman.
second vice chairman, a treasurer, and
a secretary. and the chairmen of all
subconnmittees hereafter named and
also of such additional members no:
chairmen of subcommittee as the
chairman may appoint 1t may create
and appoint additional subcommittee.
The executive committee shall have
entire supervision of all matters per-
tanning to the reception and entertain
ment of the thirty-sixth national en-
campment. G. A. R., for 1902. II shall
have general control OF all subcom-
mhtees, defining their respective du-
ties, and add to or modify the same as
circumstances may require. Members
to constitute each subcommittee shall
be nominated by its chairman subject
TO the approval of the executive COM
mittee.
Contracts Signed in Duplicate.
Contracts. appropriations or ex-
penditurcs shall be authorized and ap-
contracts must be signed in duplicate
by the chairman of the subcommittee
and by the chairman of the executive
committee, one copy of which shall be
filed with the secretary. No indebted
ness otherwise incurred shall be recog-
nized or paid.
sBetweer the sessions of the execu
tive committee its chairman. when nee
essary, shall exercise discretionary
powers and authority of the commit
tee, reporting his action at the next
meeting for approval. An accurate ac
tracts, appropriations and disburse-
,nent made by authority of tine execu
tive committee or its chairman shall be
kept by it's secretary. Flies of all COM
munications received by the executive
committee and subcommittee and
press copies OF all letters sent. together
with all other records, shall DC kept at
headquarters. except those specially au-
ihorized to be kept elsewhere.
mo contract for any amount will be
recognized or paid except those approved
and signed by the chairman of the exec
utice committee.
mo Indebtedness can be incurred for |
any purpose obligating the payment |
thereof by the executive committee, |
without reQuisition first being obtained |
from the secretary, countersigned by the |
chairman.
Holding of Meetings.
'.All subcommittee shall hold their |
meetings at headquarters OF the execu-
tive committee. All records of subcom-
mittees shall be open 10 the inspection
OF the executive committee or its chair
man. subcommittee shall make a full |
report of progress and recommendations
to the executive committee at least once
a week, and as much oftener as the ex-
ecutive committee, or its chairman, NAV
require. When subcommittee shall
have been appointed il shall be called
together by its chairman and organized
by electing secretary and such other
officers as may be decided upon. The
committee may divide its work and Gre
ate subordinate committees.
I'm the absence, disability or sickness
of the chairman. the first or second vice
chairman shall perform his duties ana
shall possess The same powers and au-
thority.
1.-The subcommittee. after they have
been regularly organized, shall carefully
consider. recommend and report the
manner in which they propose to carry
out the duties assigned to them and the
estimated cost therefor for the approval
OF and an appropriation OF the executive
committee
mo plan shall be executed nor ex
penses incurred by any subcommittee
until such plans and estimated expenses
shall have been submitted in a written
report TO, and have been considered and
authorized by, the executive committee.
LAWN FETE FOR RED MEN.