The Hawaiian gazette. [volume] (Honolulu [Oahu, Hawaii]) 1865-1918, 1898-06-24
81 AUTHORITY
AUDITING DEPARTMENT REG
ULATIOES, NO. /.
PERMANENT SETTLEMENTS AND
SALARIES.

Under the provisions of the new
Audit Law all persons and officers of
the Government specifically named in
the Salaries and Pay Rolls Appro-
priations" bill, and all other perma-
nent employees of the Government re-
ceiving regular monthly salaries, will
be paid from the Audit Office after
July 1st, 1898, by individual warrant
on the Treasury
To insure the completeness and
promptness of the issuance of each
months salary warrants by the Audit
or-General, complete pay-rolls or lists
of employees, containing name, Off
cial title or position, and amount of
monthly pay of each employee, will be
required to be deposited with the
Auditor-General by the heads of the
several Departments. as soon as prac-
ticable before the last day of each
month, such pay-rolls or lists, bear
ing the approval of the Head of the
Department employing such persons.
Upon the receiPt of such pay-rolls
or lists, the Auditor General will issue
individual warrants in favor of the
employees named therein, and said
warrants will be forwarded TO the
payees by the best practicable method.
PAY-RoLLS.
For mechanics and laborers. and
others temporarily employed, Pay
Rolls will be required. specially certi-
fed to by the officer directly incurr-
ing the expense, that the services
charged for have been faithfully per-
formed; upon the approval of such
payroll by the Auditor-G General, he
will issue a warrant in favor of
disbursing officer duly authorized by
the Head of the Department employ
ing such labor; such disbursing Off
Ger will receipt temporarily for such
warrant, draw the money from the
Treasury, and Immediately pay the
same to the laborers or employees
entitled thereto, taking their individual
receipts therefor, and as soon as prac-
ticable thereafter, return the receipt
ed payroll to the Auditor-General, re-
Giving in return therefor his tempo
rary receipt, and being thus discharg-
ed from further liability.
The law specially prohibits the
Auditor General from holding at one
time more than one such temporary
receipt from the same disbursing Off
Ger for pay-rolls under the same item
of appropriation.
BILLS.
1t will be the aim of the Auditing
Department to make monthly settle
ment by warrant for all valid claims
against the Government; in order that
this may be done, bills for material.
supplies, and incidentals win be re-
quired to reach the Auditing Depart
ment as soon as practicable after the
close of each month, through the De-
partment or Bureau mourning the ex-
pense; said bills to be made out on
uniform bill heads which will be fur
nished by the several Departments. to
contain items of one month only Tex
cept in the case of quarterly, semi
annual, or annual rents, subsidies
and the like). and must specify the
following particulars, viz:
Marginal Dates, showing date of
actual supply of goods;
Quantities Supplied, i. e. number of
lbs, tons, doz., etc.
Rates Charged, so that numerical cal
culations can be verified.
If material or labor is furnished in
accordance with contract or tender,
the same is to be stated in the bill
Said bills also to be specially certi-
fed to by the officer of the Govern
ment directly mourning the expense,
that the material, supplies, and Incl
dentals have been received in good
order and condition.
1t will be the duty of the several
Heads of the Departments and Bureaus
to present not later than the tenth of
each month for expenditures on the
Island of Oahu, and not later than the
fifteenth of each month for expendi-
lures on the other Islands. to the
Auditor General a summarized state
ment of all bills of the previous month
fulfilling the above conditions, to-
gether with the bills, in budgets or
summaries, under the titles of the
several appropriations TO which they
are chargeable; each budget to con-
tain bills of one month only, and to
bear the approval of the Head of the
Department mourning the expense.
The Auditor-General, on receipt OF
such budgets will proceed to check the
bills contained therein, and when ap-
proved will issue warrants in payment
of the same; warrants will in every
case be drawn in favor of the person
4. Il. IL