The Hawaiian star. [volume] (Honolulu [Oahu]) 1893-1912, 1898-06-29

AUDITING DEPARTMENT REGULA-
TIONS NO. 1.
PERMANENT SETTLEMENTS AND
SALARIES.


Audit Law all persons and officers of
the Government specifically named in
the Salaries and Pay Rolls Appropri-
ations" bill, and all other permanent
employees of the Government receiv-
ing regular monthly salaries, will be
paid from the Audit Office after July
1, 1898, by individual warrant on the
Treasury.
To insure the completeness and
promptness of the issuance of each
months salary warrants by the Au-
ditor General, complete pay-rolls or
lists of employees, containing name,
official title or position, and amount
of monthly pay of each employee, will
be required to be deposited with the
Auditor General by the Heads of the
several Departments. as soon as prac-
ticable before the last day of each
month, such pay-rolls or lists, bear
ing the approval of the Head of the
Department employing such persons.
Upon the receipt of such pay-rolls
or lists, the Auditor General will is
sue individual warrants in favor of
the employees named therein, and said
warrants will be forwarded to the
payees by the best practical method.
PAY ROLLS.
For mechanics and laborers, and
others temporarily employed Pay
Rolls will be required, specially certi-
fled to by the officer directly incur
ring the expense, that the services
charged for have been faithfully per-
formed upon the approval of such
payroll by the Auditor General, he
will issue a warrant in favor of a dis
bursting officer duly authorized by the
Head of the Department employing
such labor: such disbursing officer
will receipt temporarily for such war
rant, draw the money from the Treas
ury, and Immediately pay the same to
the laborers or employees entitled
thereto taking their individual re-
ceipts therefor, and as soon as practi-
cable thereafter, return the receipted
payroll to the Auditor General, re-
ceiving in return therefor his tempo
rary receipt, and being thus discharg-
ed from further liability.
The law specially prohibits the Au-
ditor General from holding at one
time more than one such temporary
receipt from the same disbursing Of
ficer for pay-rolls under the same
item of appropriation.
BILLS.
1t will be the aim of the Auditing
Department to make monthly settle
ments by warrant for all valid claims
against the Government, in order that
this may be done. bills for materials,
supplies, and incidentals will be re-
quired to reach the Auditing Depart
ment as soon as practicable after the
close of each month. through the De-
partment or Bureau mourning the ex-
pense; said bills to be made out on
uniform bill heads which will be fur
nished by the several Departments,
to contain items of one month only
| Except in the case of quarterly, semi
annual, or annual rents, subsidies and
the like), and must specify the fol-
lowing particulars, viz:
MARGINAL DATES Showing date
of actual supply of goods.
QUANTITIES SUPPLIED.-i. e.. the
number of pounds, tons, dozen, etc.
RATES CHARGED.-s that num-
erical calculations can be verified.
If material or labor is furnished in
accordance with contract or tender,
the same is to be stated in the BILL
Said bills also to be specially GER
tilted to by the officers of the Gov
eminent directly mourning the ex-
pense, that the material, supplies and
incidentals have been received in
good order and condition.
1t will be the duty of the several
Heads of the Departments and Blu
reaus to present not later than the
10th of each month for expenditures
on the Island of Oahu, and not later
than the 18th of each month for ex-
penditures on the other Islands, to
the Auditor General a summarized
statement of all bills of the previous
month fulfilling the above conditions,
together with the bills, in budgets or
summaries, under the titles of the
several appropriations to which they
are chargeable; each budget to con-
tain bills of one month only, and to
bear the approval of the Head of the
Department mourning the expense.
The Auditor General, on receipt of
sunh hndnats 1vill r,1.oaaad u ahaal.