The Hawaiian gazette. [volume] (Honolulu [Oahu, Hawaii]) 1865-1918, 1898-06-28
81 AUIn0RITY.
AUDITING DEPARTMENT. REG.
ULAfIONS, NO. 1.
PERMANENT SETTLEMENTS AND
SALARIES.

the Government specifically named in
the Salaries and Pay Rolls Appro-
priations" bill, and all other perma-
nent employees of the Government re-
ceiving regular monthly salaries, will
be paid from the Audit Office after
July LIST, 1925, by individual warrant
on the Treasury.
To insure the completeness and
promptness Of the issuance of each
months salary warrants by the Audit
or-General, complete pay-rolls or lists
of employees, containing name, Off
cial title or position, and amount of
monthly pay OF each employee, will be
required 10 be deposited with the
Auditor-General by the heads of the
several Departments, as soon as prac-
ticable before the last day of each
month, such pay-rolls or lists, bear
ing the approval Of the Head of the
Department employing such persons.
Upon the receipt of such pay-rolls
or lists, the Auditor General will issue
individual warrants in favor of the
employees named therein, and said
warrants will be forwarded TO the
payees by the best practicable method. |
PAY-ROLLS.
For mechanics and laborers, and |
others temporarily employed, Pay
Rolls will be required, specially cert- |
fed to by the officer directly incurr-
ing the expense. that the services
charged for have been faithfully per-
formed; upon the approval of such
payroll by the Auditor General, he
will issue warrant in favor of a
disbursing officer duly authorized by
the Head Of the Department employ
ing such labor; such discussing Off
Ger will receipt temporarily fer such
warrant. draw the money from the
Treasury, and Immediately pay the
same to the laborers or employees
entitled thereto, taking their individual
receipts therefor, and as soon as prac-
-icable thereafter, return the receipt
I'd payroll to the Auditor-General, re-
Giving in return therefor his tempo
,ary receipt, and being thus discharg
I'd from further liability.
The law specially prohibits the
Auditor General from holding at one
lime more than one such temporary
receipt from the same disbursing Off
,er for pay-rolls under the same item
If appropriation.
BILLS.
1t will be the aim of the Auditing
to make monthly settle
nent by warrant for all valid claims
against the Government; in order that
his may be done, bills for material,
and incidentals will be re-
Iuired TO reach the Auditing Depart
nent as soon as practicable after the
lose of each month, through the De-
,artment or Bureau incurring the ex-
,ense; said bills to be made out on
inform bill heads which will be fur
lished by the several Departments, to ,
ontain items of one month only lex |
,ept in the case of quarterly, semi i
or annual rents, subsidies t
md the like), and must specify the !
particulars, viz: {
Marginal Dates, showing date of ;
lctual supply of goods; {
Quantities Supplied, i. e. number of
bs., tons, doz., etc. s
Rates Charged, so that numerical cal
ulations can be verified. !
If material or labor is furnished in /
with contract Or tender, {
he same is to be stated iii the bill {
Said bills also to be specially certi- {
led to by the officer of the Govern {
nent directly mourning the expense, {
hat the material, supplies, and Incl
lentals have been received in good
rider and condition.
1t will be the duty of the several
Heads of the Departments and Bureaus u
o present not later than the tenth of
Zach month for expenditures on the
sland of Oahu, and not later than the
fifteenth of each month for expen1f-
.ures on the other Islands. to the
a summarized state
nent of all bills of the previous month
utilizing the above conditions, to-
yether with the bills, in budgets or {
summaries, u1der the titles of the
several appropriations to which they K
ire chargeable; each budget to con-
ain bills of one month only, and to Ii
pear the approval of the Head of the
mourning the expense.
rhe Auditor General, on receipt OF 4
such budgets will proceed to check the
bills contained therein, and when ap-
proved will issue warrants in payment
If the same; warrants viii in every
,ase be drawn in favor of the person
o whom the Government is directly
unless sr1ch nersOn indicates