El Paso daily herald. (El Paso, Tex.) 1881-1901, 1897-03-05

aminers of finance respectfully call
your attention to the following re-
marks and recon- mendatiOnS:
| Assessor and cOllector:-The system
of accounts as kept in this Office is a
good one. Aside from few clerica
errors occurring in stub datings, the
accounts are correct. We recommend
the purchase of safe for this Office
for the preservation of the records
We also recommend that ordinances be
passed regulating the procedure and
duties of this office as contem plated in
the charter. Occupation tax receipts
when issued by the assessor and col
lector should first be delivered to the
city clerk, to attest and atX his seal to
before the same are delivered to the
person in whose favor they are issued.
This will enable the clerk to keep a re-
cord thereof and afford perfect check.
The city clerk:-The system employ
ed in thus Office is greatly improved.
The clerk keeps an index of the min
utes of the proceedings of the council,
and of the other records of the office
We would recommend that the min
ute books and records of former vars
be properly indexed, and that some
competens person be employed to make
a complete index thereof to date. Such
indexes should be in bound book
w Z COHuCu0 UdC pi CSChU ySISl Gil
ployed of summarizing the minutes
and rec ,mmend that the same be con-
tinued on each and every meeting of
the council.
City treasurer:-We find the system
employed in this Office of the, same COR
rect character as reported by the
board of finance in 1895, and that the
affairs of the Office are conducted with
clerical ability.
vnlina 6ano finn
The Recommendations of the board of
examiners of finance last year regard
ing the improvement OF the system of
records then in force in the recorders
court and police department so far as
the same have been adopted. have
proved beneficial. We therefore re-lt-
crate those recon endatlOns and urge
that the following suggestions be adopt
ed and enforced: Q)-Tnat all entries
in the column of the recorders docket
heaued remarks, or enforcement of
Judgments should be in the handwrit-
ing of the recorder alone, and in no
case should any entry of orders. judy
mentS, proceedings or final DISPOSE lions
of case be entered by any Other officer
than the recorder. The recorder aloLe
should be held responsI BILE for any entry
in his docket. The chief of police
should promptly report in writing to
the recorder, collections Of fines, dis
charges, service and escape of prison
ers, and file swith the recorder all APP
p earance bonds. the recorder should
promptly enter a memorandum thereof
IN hi, docket. (2)-The proceedings in
forfeiture of appearance bonds should
be conducted and catered in the re-
corder's docket, showing judgment
n;sl issuance of sciere ftclas, and final
judgment. The same remark is appll-
cable in cases where app Gals are taken
from the recorders judgment. (3 The
recommendations made by the board
of examiners of last year, have been
adopted in the Office of
the present chief of police and ailOr.
The new Jail register is great inn
provement over the old system. We
note one important commission however.
In the entries, VIZ, description OF the
effects. property, weapons and money
found on the prisoners person. The i'm
portance of SUCH entry will be m inifesJ-
upon examination Of the attached COM
pa rlson of entries 10 the old record
er's docket aud in the old jail register
marked exhibit "a" this SHOWS cases
in which when the prisoner had money
On his person. no complaint was made
for that otfense. Owe respectfully
repeat the recon mendaGion made lasL
year by the board of examiners that
jhe chief of police snould keep
/ receipt book with stuo
md that receipts should be
given to every prisoner discharged |
whether the prisoner served or paid |
ais fine We find that this recommen-
iatIOn is not Invariably carried out.
81 We recommend that the chief OF |
police be furnished with appearance !
ponds with corresponding stubs bound |
n book form. the stubs should show the
lumbar, the date, the name of defend
Int, offense, amount of bond and names
If sure ties. TIE bonds should be flied
With the recorder, the stubs remaining
n the Office of the chief of police.
cpief of police should prompt
y report to the recorder the thtDgs