The Red Cloud chief., 1894-10-19

for is to be drawn. No request shall
contain items to he paid for from more
than one fund. A written order to the
superintendent of an institution for
the purchase of such supplies shall bc
issued 10y the board of purchase and
supplies, before any article not named
in the contract shall he purchased, and
upon the receipt of such order by the
superintendent he shall give his writ
ten order to the stcward for the pur-
chase of the goods named.
The written order of the board shall
be attached to the original vouchers to-
the board herewith and the order OF
the superintendent shall be retained Mt
the institution. The same certificate
shall be endorsed on the invoice there
for as is provided for in rule second.
Fourth. THAT q full, true, perfect
and accurate set of books shall be kept
by said several institutions in which
shall bc entered in n proper and accu-
rate II all business transaction
between such institutions and all par
ties having transactions herewith.
Such books shall also contain IA true
and accurate account showing at all
times the condition of the several funds
of the institution.
hhVit Nti"ft w "'BN >"N'
institution also. a book to lie known as
"a warrant book in which shall he en-.
tered the name of each claimant, the
number of each voucher, the date of
the SAME, also number and date OF the
warrant, which shall be issued thereon,
as well as the amount thereof and the
fund on which the same is drawn.
Sixth--An invoice book shall be kept
ut each institution in which shall he
correctly entered "A statement OF all
goods received as well as issued or used,
and ut the close Of each month said SUI
perintendent shall report to this board
and accurate account of all goods re.
ceived, issued, or used as we'll as of all
goods remaining on hand.
Seventh. The superintendent OF the
several institutions are hereby required
to meet with this board at their regu-
lar meetings
Eighth. That all coal and other
commodities sold by weight shall be
weighed at the institution where the
same shall be delivered and shall be
paid for according to those weights.
In weighing coal Il scale book shall he
kept which shall consist of duplicate
sale tickets with corresponding stubs
On each shall be entered the name of
the contractor, kind of coal, date of de-
livery, number and initial of car, name
of tcamster, name of wcigher, gross
weight, weight of wagon and net
weight.
The memorandum and coupon ticket
shall be filled ont for each load of coal
as delivered. The coupon ticket shall
be given to the party delivering the
coal, the duplicate shall be retained
and filled in the Office of the institu-
ton.
Ninth.-It shall be deemed sufficient
grounds upon which to prefer charges
against the superintendent or steward
or both of any institution in the state
if there shall be articles placed upon the
estimate for such institution, which
are not needed or not intended to b,
purchased, or articles omitted there
IRON which are manifcstly needed OF
intended to be purchased, or the guam
tity named in such estimate be grossly
disproportiouate to the actual needs OF
the institution for the quarter.
Attorney General Hastings movec
the adoption of the rules as read. Mo
ton seconded by Secretary of State
Allen.
Roll being called, those voting in ia
vor of the adoption of said rules were:
Hon. Il. j. Majors.
Hon. Geo. Ii. liastinga
Hon. j. Z. Allen.
Hon. j.. S. BARLEY.
Hon. A. II. Humphrey.
On motion of Allen, second by Has
tings, the board adjourned.
because of the stringent rules tina
have been adopted to regulate thu
transaction of business in connection
with the state institutions, and tn
system of vouchers, checking and coun
ter-checking that has been made neces
sary, il is an impossibility for an,
crooked work to be conducted or steal
ing from the state to be carried OIL
without the co~nnivancc of the governor
auditor of public accounts and tn
stewards of the various institutions, n
well as direct fclonious intent and con
duct on the part of the members of tn
board of public lands and buildings
No matter how great an effort nigh
be made by any of the officials to ben
eft themscvelcs financially at the eX
ponse OF the state, II could not be sue
cessful without the connivance Of al
the parties through whose hands tn
business has To pass.
An examination of the records an
of the system that has been In vogu
) for the past two years shows conclu
sively that every purchase, be 1T how
ever small, has to come before tn
board and approving officers, and with
out the official q. IL. of all these official
no payment is made for even n shad
roller, n chunk of putty or u pound O
, nails. 1t is, of course, impossible TO
5 the officials to be present in person an
1 ,.,,p,pp tho lnliyncv nf moods and Nh