Daily Kennebec journal. [microfilm reel] (Augusta, Me.) 1870-1975, 1893-07-22
THE CARD SYSTEM
pov Il IS Used in the Health De-
partment.
A. is.sresiiss Exhibit Of lis Fteribiiisy il
Practical Use.


,ark Of Secretary Youas and his assistants
~. been .yrems;ized by this ustaod spsiy
utr.,,.,e the aeIisiii,y Of the results to b.
.s.;nsd in practical work by the use Of
eafis.
Some afry .aritsry pabIbc,tions, papers
and magazines come regularly 10 the depart
,so, largely in exchange fer the SANITARY
,,,,se,or. The leading article In all Of
.hs.e are carefully indexsd by subject into
carl catalogue, 90 that the treasures
n. Information which they contain 10
;,..n,lv available whenever il i needed.
.udy Of the cards viii .ho~ how care
Gal and exhaustive has been the record Of
,.oit.ry literature kept by the department.
T,ze for instance, the single subject Of
seha.,l House Sanitation. There are more
chan tso hundred cards on this subject con-
...a.ag betseen four and Ave thousand
,sfs,rnce.. many Of the cards being COW
s,s8 On both aides The same index 10 also
u,.d IN caiAlogginS the volamnoas cores
,on4snce of the Department. A carbon
eepy Of every letter sent out BY the Secrs-
.ary !. carefaliy presented and Sled. In
tle sane way all the letter. received are
cut .s.y 10 form for ready reference. For
tn. purpose an A. Is. Dick cabinet 6ier
!. Use! The letters are Alphabetically ar
,,ngsA 10 u.is When file becomes filed
s,.tssen from the drawer. put into past
bas,s box Aai lail away record Of il be-
ioy .ets nv year anil volume This record is
placed IN the lrsser With the nes Ole. Tins
x,tb ,b. al u the card catalogue, any
t,.f., sbirh has ever been sent or rcceIT-
.tbv the department. can be turned a;
Amos, minute. notice. In addition so
,h..e mean. Of ready reference a daily
,.esri b.. srlt - a small book Of every
l.t,.r paper pa, kszr, OF circular sent out
hy The department thi. is conducted
upon the system that il at on e
,n.yl.l Of brevstya and completeness. l.. OPP
to.,t.. name AMI sdlre.. indicates that a
letter "a. sent. an kinds Indicates that
eomple,.. hr Of the blanks and circulars
xgrr sent anI 80 On through all the entire
uofs The convenience Of tins viii read
h. be- seen
Another ase 10 winch Secretary Young
Ia, applied ihr earl system is IN keeping
r.co.l VI th+ various local boards Of health
ssd the receipt Of their reports. This cat
aiogar g, carefully arranged by alphabet
III. cari- are 10 the form of small paste
bosrl. upon which J.. carefully pasted. BY
The npper vIge blank Of corresponding
.ls containing the name. of the mem
Der. of tLr lo,n board for the
tosn ~h..h th- cArl represents. the 1ate
vhya thejr terms of Office expire, AMI also
tie la.r ~byn tl,lr report vas received at
the department Of the late Secretary has
BEEN ln,lnlinE blank pages among the re
,urn. upon vhi IA are entered tue blanks and
circular. sent TO these local boards at differ
sng late. titus afor'iing a convent Mt cross
rsfrsnc, Yah the letter lies AMI the !aily
fe-,fI Tar method used by Secretary
Y.ank th. latter Volume - 10 iicAte the
KIND ,nI num'rr al circulars cent to a given
sIlf,-. 10 a, iHgeuiu. n It ia con
vsni,nt all Who ar acquainted with
the sorS II the u, apartment know
that ali Of Il circulars are numbered,
sal = bF number ihat they are
ofl-r.l by the yaYjou. local boards.
Tm. eaaii,. Sevretrry louns 10 Ike, p a
,.upl,t, record Of the placing Of these cir
cul.r. IN iu- lai. Aark by the u.e of frac-
ilan. the Denominations showing the kind
Of circular BY number, AMI the ngmerstors
thr nnrtrr Of that ptr'i .ulir circular sent
70 gwen allrts.
TAIN tA, taA0laton ot the yital stats
t..ef tho State that the n1vantpE-s of the
carl system appear 10 most oanspic Ious adj
vantage Whom Sc Rotary Young FIRST be
gsn 90 Ytep4rt - carr, this law INTO effect he
contemplated i3iHg II upon the old system
IT. harmed how ever that pr. Watson,
the sbl- secretary of the New Hampshire
hAatl bat Jus, introduced new card -ys-
,.m irta th!. work. and that ~ use had
h.sn attended With wonderful results
SECRETARY Young ai once ~ont to New
Himp.t|-o ,o famine into the merits OF
thus 81 stem snl ~as much impressed with
&c. superior ,av.ntsgts lie found that L
hv1 ',.1 -gse,.tel 10 Or Watson. during
r,rt At Washington. hy Dr. Armstrong
Of tho ritsl state. PENSION department.
A That n. about one thousand clerks
"rrr ,mpis,sI upon the personal
records Of tie department suI it
-" foHni iuPos.ihle, owing 10 the
cnmhr-onrs,.- of The system, to keep
psys .iih ttr aork The record. of past
Years acre embedded IN some 20 o0p pom
d.rou. ,l'aul.. To search these for the
'tore- o. iaf,rp ,up1 constantly 10 demand
~asa g. .'ous sul never ending task II
sa' "a simplify matters AMI render the re
Of the department readily available that
the rl-l system was introduced. lts re-
sails s-rs gratifying in the extreme. When
i'r Ns.pn sr,,tei the hep ,rtment DR.
AraHfoas offered - tini him III, nsms of
ANY sotl,, If which il hal recordin
thTiy .-tuu : In ORDER 10 test the
s'sten. Ir W-;.on mentioned the names
Of ."'vrsi New ilswp-hire veterans AMI
l1r. Armstrong readily founl them VI bin
the speHf-l time The great merit Of the
''stfm for u-c }n the p. -nisnAnt arrsngs'-
meat IT ','tl ,''isft' rrt1rns. - impressed
Or Watson that he immediately returned
home snl PAT into use, conf lent that It
soshi At once win ,he spproval Of all who
etamsnei - ~hjch he. proved to be the
csse BY the rnl- ot the New Hampshire
law IT shirh lhc Maine lsw IS .ubstsn'lsi-
iy, 4 trsa.cr p,. thu town clArk's record of
ANY birth marriage or Heath. or duly cer-
i-aei copy thereof j.. mrle pririI ftt~ie evil
dsu'e ef suck birth. marriage or death IN
saf jaii tel proceeding
Ir o-,'sr 'o make the new system cover
the Moi, be-, Of la- Experiment DR.. Wat
s"n ''tgtal the passage If law by The
Ne~ Hampshire legislature l'gsi'sing the
orrt ali,,n Of ali the r..corI. prior TO tie
siepior of the mes :, stem As copied upon
tie carl.
I ion has retaru from New iismp,h'ie
y r'iary Young at onee hal c,Is pinned