Bismarck weekly tribune. [volume] (Bismarck, Dakota [N.D.]) 1884-1943, 1890-04-25

shall contain the receipt of said Off
GERS and employees for the orders issued
to them in payment tor their SER
vices. Services rendered or labor perform
ed by persons other than officers and EN-
ployes, shall be accounted for on proper
vouchers made. The said accounting Of
ficer shall require all persons selling goods
or supplies to the institution tofurnish with
in duplicate, and he may require persons
who furnish goods at intervals during the
month, to furnish also a detailed statement
in duplicate, at the close of the month,
The said bills and invoices shall, whenever
practicable, be made upon the bill heads or
blanks used by such persons in their bust
ness, i T.
SECT. Each of the original and dupli-
cate bills mentioned in Section six I6)
shall be enclosed in an envelope or Jacket,
on n side of which shall be q classified.
ton of the items contained in the bill, and
on the other side a receipt in the following
form:
Received on day of.........,
the name Of the accounting oft {as:9 Of i'I the
........... there insert the name Of the in
stitution) an order on the treasurer Of the
...... for the sum of ....... dollars, in pay-
ment Of the within account.
Any pay rolls and vouchers for services
rendered or labor performed shall be en-
closed in similar envelopes or jackets.
One of the said duplicate pay rolls or bills,
with the accompanying receipts, shall be
retained by the said accounting officer in
the files of the institution; the other shall
be sent to the auditor of state, within
thirty days after the issuance of an order
OH the institution treasurer for the pay
ment of the same.
SEC. 8. 1t shall be the duty of the store
keeper of each institution, or some person
to be designated by the superintendent, to
check off all goods and supplies, when re-
ceived by the invoices; to certify thereon
the quantity and condition OF the same
and to notify the superintendent or the
accounting officer forthwith, in case the
said goods or supplies do not appear to be
OF the kind or the quality purchased or
bargained for. In case goods are received
without an invoice, it shall be the duty Of
such storekeeper or designated person to
make a memorandum bill of such goods
and certify thereon, as herein required.
SEC. 9. It shall be the duty of the &C.
counting officer of the state institutions
named in section one ~, at the close Of
each month to make, or cause to be made,
an expense list for expenses incurred
ing the month under appropriations
current expenses and a separate expeKs1
list for expenses incurred under apprOpria-
tons for other purposes. showing the name
OF each person rendering service or fur
nishinR supplies, the nature of the service
rendered and at what rate, the quantity,
kind, price and cost of supplies furnished,
and the amount to which each person is
entitled by law; provided, that the auditor
OF the state may in his discretion allow
items of the same class amounting to less
than n ~ dollar each, except food items,
to be consolidated on the expense list as
~sssundries." Said expense list shall be aud
tied by the managing board or a committee
of the same, and shall be certified by the
accounting officer OF each institution and a
member OF the managing board, to be des-
ignated by the said board, and shall be for
warded to the auditor of state by the &C.
counting officer. not later than the eleventh
llth) day of the succeeding month.
SEC. 10. On receipt of such certified ex-
pense lists, the auditor of state shall exam.
me, adjust and approve. suspend, or reject
the same, and on or before the sixteenth
(16th) day of each month draw his war
rants on the state treasurer for the amounts
found due thereon to each institution, and
no money shall be paid out of the state
treasury for the use of the said institutions
except on expense lists duly certified; pro.
vided, that the auditor of state may, in his
discretion, draw his warrants for an amount
moi exceeding twenty per cent. in addition
to the AMOUNT of the said expense list, to
be used for the immediate payment of such
accounts as he may authorize to be so paid;
said payments to be properly accounted fol
on the next monthly expense list.
SEC. II. 1t shall be the duty Of the audi.
tor of state, upon the passage of this act
and at the close of each biennial period
thereafter, to cancel all ~unexpended appro.
priations or balances of appropriations
which shall have remained undrawn fol
the period of two ~ years after the expi.
ration of the biennial period during which
they become available under the law; pro.
vided, that the governor, secretary of state
and attorney general may continue such
appropriations or balances in force, tempo.
rarily, on recommendation of the auditor
of state.
SEC. IL. There is hereby appropriated
for the use of the several institutions named
in section one (1l of this act, all the funds
paid into the state treasury from miscella.
neous receipts under section five (5) of this
act.
SEC. Is. AL acts and parts of acts incon.
sistent with this act are hereby repealed.
Approved March 81, 1890.