Echo de l'ouest. [volume] (Minneapolis, Minn.) 1883-1929, 1889-05-09

Uto OF otherWise necessarily purchase for the state
prison and other state institutions.
SEC. ID. Said board shall direct the warden -
keep or cause to be kept a true and correct accouHs
of all moneys expended and received, and the puS
pose tor which expended and tn esources, from Whlc3
received; and annually, on or before the hrst day OF
October, he shall render to the board OF manastrs .
had during the year. to.ether with a statement ok
moneys expended and received, and stock on IN na ms
victs for the use of the prison and other state lnsttn-
tons, and the market value OF the same Ut tae una I'M
institutions, and the accounts OF receipts and expen'
d!itures OF the different systems OF emp.oym IA aaiiI hsret
SEC. is. Neither the managers, warden nor any
officer of the prison shall directly or indirectly Do
personally interested in OF be connected with any
any contract or lease, nor in any article manutact-
ured by the convicts under any contract or lease by
'n sr mal1 is' Th he any Is pg hsueb y appropriatld for the
purpose of procuring tools, machinery ana matefal
s T. o naulu, SSvstnne. ont NJ of any money in the state
treasury not otherwise appropriated. the sum OF
seventy-five thousand (p7o,Uoo) dollars, Oh SO much
thereof as may be necessary.
SEC. II. Chapters one hundred. and ninety-seven
$50 and one hundred and sixtysi1 Il 66) of the Gen,
erai Laws OF one thousand eight hundred and
eighty-seven Qss;7). and all other acts or parts o.
acts inconsistent herewith are hereby repealed.
SEC. IS. This act shall take effect and be in force
from and after its passage.
Approved April "a, 1889.
AN ACT to establish q uniform system or ac-
counting for public funds IN the state educa-
tiOual, charitable and correctional lnstltutlons,
and to appropriate miscellaneous fecelpIsAof
the use ofthe said Institutions.
Be it enacted by the Legislature OF the State Ok
Minnesota:
SECTION /. Applied to What Institutions
There is hereby established a uniform system
CT accounting for public funds in the following
named institutions of the State OF Minnesota.
namely: the state university. the state normal
schools, the state HOSPITALS for insane, the Mill
nesota Soldiers home, Minnesota institute for
counting for each OF the schools comp sing the
institute, the state public school, the state re-
form school. the state reformatory, the state
prison and all other similar stale institutions
which may hereafter be established bylaw.
SEC. 2. Accounting Officers and Purchasing
Agents to Be Appoin5ed-it shall be the
duty Of the managing board of each OF tho
state institutions. mentioned in section one
~ to designate an accounting ofhceE
whose duty it shall be to keep or supervise the
financial accounts OF the institutions and 10
perform such other duties as shall be prescribed
by law Or by the said managing board. They
snail also designate either the said accounting
officer or some other officer Of the institution TO
act as purchasing agent, whose duty 1t snaii be
to purchase all goods and supplies needed for
the Institution under such rules and regulat1ons
as the said managing board shall prescribe.
SEC. 8. Institution Treasurers to Be Appointed
1t shall be the duty OF the managing board OF
each Of the institutions named i'll section one W
within three months after the passage OF this
act to appoint an institution treasurer; winch
treasurer shall be either some per
U CSllll LII GHc L. VI NiiiN~C "c
institution is located, or some solvent national
or state bank in said city or village; except that
the treasurer Of the state shall be 'eX-ofhclo inc
treasurer OF the Minnesota SOldleTS doile, DIS II
now provided by law.
The said treasurer shall give bonds in sucl1
sum as the managing board shall require, to be
| approved bv said managing board and to be sub
ject to the approval of the public examiner: IL
shall be the duty Of the said treasurer to hold
and safely keep all public funds pelonglng 70
| the said institution which may come into SAID
treasury from any source, and to pay OUT inc
same only on written orders signed by the &C
counting officer OF the institution and counter"
signed by q member of the managing board VINO
shall have been authorized by vote OF the board
to sign such orders.
SEC. 4. Superintendents to Have the Custody
Of Funds Belonging TO lnmates--lt snail DC
the duty of each superintendent of the sew
eral institutions named in this act to have
the care and custody Of any funds belong
| ing to inmates of the said institutions which
may come into his hands, to keep accurate ac-
counts of such funds on books PROVIDED TOE 6nas
purpose, and to pay out such funds under such
| rules and regulations as may be established oy
law or prescribed by the board OF management,
taking proper vouchers therefor IN all cases.
and every such superintendent snail give ponds
in such SUN as may be required by law or may be
prescribed by the board OF managers OF such IN
stitution, to be subject to the approval OF the
public examiner, conditioned upon the falth1ul
performance Of his duties and the due accounts
ing for the funds entrusted to his care.
SEC. 5. Miscellaneous Receipts-How Treated;
() 1t shall be the duty Of every officer and
employe of the several institutions named III
This act to nav over to the superintendent of
the institution without delay any funds which
NAV come into his hands belonging to any in
mate OF the institution, and to pay over 10 Inc
accounting officer of the Institution without de-
lay, any funds which may come 1nCo his uanus
belonging to the institution.
l) It Shall be the duty of the accounting
officer Of each institution at the close OF each
month, or oftener. to pay over to the institution
treasurer all institution funds which may have
come into his hands from sales OF public prop
erty, board of inmates, labor OF inmates. or from
other sources, and at tie close of each fiscal
quarter to draw an order on the Institution
treasurer in favor of the state treasurer for the
amount OF all such miscellaneous receipts, ana
at the same time TO forward to the state audltor
q statement Of the amount OF the same, ana Inc
sources from which they have arisen.
0) 1t shall he the duty of the state AUDITOR
in the hands Of the state treasurer
a draft for the amount upon the III
stituJion treasurer, specifying the tuna TO
which the same is to he credited, and, upon pay
ment of such draft, to place the amount go re-
ceived to the credit OF said institution, adding 1T
to any appropriations that may have been pre-
yiouslv made by the legislature for the SAID in
stitution, distributing it to the several approprl-
tions from which it may have arisen, or to the
current expense appropriation, according 10 DIS
Provided, That the miscellaneous receipts OF
the state prison and the state reformatory shal
be paid over to the state treasurer monthly H.
stead of quarterly, in the manner as herein pro-
SEC G. Paw Rolls and Bills to Be in Duplicate
1t shall be the duty OF the accounting otlcer OF
leach institution named in section one ~ to pre-
pare a duplicate monthly pay roll or pay rolls,
| showing the services rendered by each officer
and employee Of the institution. which pay roll
shall contain the receipt Of said off,
GERS and employees for the orders issued TO
them in payment for their services. Services
rendered or labor performed by persons other
than officers and employees shall be accounted
for on proper vouchers maze.
The said accounting officer shall require all
persons selling goods or supplies to the inst1tu-
| tiop Tn furnish with such goods. when delivered
bills or invoices. in duplicate. and he may re-
quire persons who furnish goods at intervals
during the month to furnish also a detailed
statement in duplicate at the close OF the month.
The said bills or invoices shall, whenever prac51-
! cable, be made upon the bill heads or blanks
| used by such persons in their business. Fro.
| yided, that in cases where it is not convenient
for the seller TO furnish such bills OR invoices.
the accounting officer may make out such bills
or invoices on blanks to be provided by the 1ns
stitution.
SEC. z. Vouchers, How Receipted and Dis.
posed Of-1Iach Of the original and duplicate
bills mentioned in section six (6) shall be en-.
closed in an envelope or jacket, on Zone side OK
! which shall be a classification of the items con-
tanned in the biz. and ont on the . 9sne5 sld ca a re- re-
...... day of ...... 49,, from the -. (here in
sert the title Of the accounting officer of the 80.
(here insert the name OF the institution an or
der on the treasurer OF the ..:..:. Tor me sum
of ........ dollars, in payment Of the within ac
| COUNT" and pay rolls and vouchers for servlcei
rendered 1n1'a ao or lanor pe err GarSets shan One DC e Of tbs said ID
| duplicate pay rolls or bills, with the accompany
! ing receipts, shall be retained by the said ac-
| counting officer in the files of the institutions:
the other shall be sent to the auditor Of state
within thirty days after the issuance OF an Or
der on the institution treasurer for the payment
| Of the same.
SEC. 8. Goods to Be Checked by the Invoices
1t shall be the duty of the storekeeper of each
institution. or some person to be designated by
the superintendent, to check off all goods and
supplies. when received, BY the invoices; to GER
tify thereon the quantity and condition OF the
| same, and to notify the superintendent or the