St. Paul daily globe. [volume] (Saint Paul, Minn.) 1884-1896, 1889-05-07
supplies needed for the institution under
such rules and regulations as the said manag'
Ing beard shall prescribe.

ing board shall prescribe.
SEC 3. Institution Treasurers to Be Ap-
pointed-It shall be the duty of the manag-
ing board of each of the institutions named
in section one Q) within three months after
the passage of this act to appoint an instl-
tuition treasurer, which treasurer shall 20
either some trustworthy person residing IN
the city or village at which the institution
Is located. or some solvent national or state
bank in said city or village; except that me
treasurer of the'State shall be ex-ofciO the
treasurer of the Minnesota Soldiers Home,
rs is now provided by law.
The said treasurer shall give bonds in such
sum as the managing board shall require to
be approved by said managing board and to
be Subject to the approval of the public ex-
sminer. 1t shall be the duty of the said treas
urer to hold and safely keep all public funds
belonging to the said institution which may
come into said treasury from any source and
TO pay out the same only on written orders
signed by the accounting officer OF the lnSti-
tuition and couniersigned by member or the
managing board who shall have been author
lied by vote of The board to sign such orders.
SEC l. Superintendents to Have the Gus
tody of Funds Belonging TO Inmates-lt
shall be the duty Of each superintendent OF
the several institutions named in this act to
have the care and custody of any funds be-
longing to inmates of the said institutions
which may come into his hands, to keep ac-
curate accounts of such funds on books pro
vided for that purpose, and to pay out such
funds under such rules and regulations as
may pt SStuDiisucQ ny law Vi HiCsSiAoSN W
the board of management taking proper
vouchers therefor i'll all cases; aud every
such superintendent shall give bonds IN
such sum as may be required by law or may
be prescribed BY the board OF managers OK
such institution, to be subject to the ap.
proval of the public examiner, conditioned
upon the faithful performance of his duties
and the due accounting for the funds en-
SEC. S. Miscellaneous Receipts = How
Treated. [al 1t shall be the duty OF every
officer and employe OF the several institu-
tions named in this act TO pay oyer to the
superintendent OF the institution wltho9t
delay any funds which may come into his
hands belonging to any inmate OF the In
stitution, and to pay over to the accounting
officer of the Institution without delay any
funds which may come into his hands De-
longing to the institution.
lbl 1t shall be the duty OF the accounting
officer of each Institution at the close OF each
month, or oftenSr. to pay over to the insitu-
ton treasurer all Institution funds when
may have come into his hands from sales OF
public property, board of inmates, labor OF
inmates, or from other sources, and at the
close OF each fiscal quarter to draw an ORDER
on the institution treasurer in favor OF the
state treasurer for the amount of all SUCH
miscellaneous receipts, and at the same time
70 forward 10 the state auditor a statement OF
the amount Of the same, and the sources
from viii, h they have arisen.
(c) 1t shall be the duty of the state auditor
hands OF the state treasurer draft TOR the
amount upon the institution treasurer, speci-
flying the fund 10 which the same 1s to be
credited, and, upon payment of such draft
10 place the amount so received to the credit
Of said institution, adding 1t to any approprf-
ations that may have been previously made
by the legislature for the said institution. dis
tfibuting it to the several appropriations from
which II may have arisen, or to the current
expense appropriation, according to his dis
Cretl0n.
Provided, that the miscellaneous receipts
Of the state prison and the state reforHlatory
shall be paid over to the state treasurer
monthly instead Of quarterly, in the manner
SEC. 6. Pay Rolls and Bills to Be In 0upli-
eate-It shall be the duty of the accouht ting
officer of each institution named in seciior
one ~ to prepare duplicate monthly pay
roll or pay rolls, showing the services rem
oered by each officer and eVploye of the In
Btitution. which pay roll shall contain the
receipt of said officers and employees for the
orders issued to them in payment for their
services. Services rendered or labor Per
formed by persons other than officers and en-
ployes shall be accounted Tor on proper
vouchers made.
The said accounting officer shall require al
persons selling goods Or supplies to the In
stitution to furnish with such goods, when
delivered, bills Or invoices, in duplicate, and
he may require persons who furnish goods at
intervals during the month to furnish also
detailed statement in duplicate at the close Of
the month. The said bills or invoices shall.
whenever practicable, be made upon the bill
heads or blanks used by such persons In
their business. Provided, that in cases where
such bills or invoices, the accounting officer
may make out such bills or invoices on
blanks to be provided by the Institution:
SEC. Z. Vouchers. How Received and Dis
posed Of-Each of the original and dupu.
cate bills mentioned in section six l6] shall
be enclosed in an envelope or jacket on one
side of which shall be classification Of the
items contained in the bill, and on the other
the W. there insert he title Of the account
ing officerl Of the 49,. there insert the
name Of the institution an order on
the treasurer OF the Tor the sum OF
-..... dollars, in payment OF the within &C.
count and pay rolls and vouchers for serv-
fees rendered or labor performed shall be en-
closed In similar envelopes or jackets. Ono
the accompanying receipts, shall be retained
by the said accounting officer in the files OF
the institution; the other shall be sent to the
auditor of state within thirty days after the
issuance of an order on the institution treas
urer for the payment of the same.
SEC. 8. Goods to Be Checked by the In
voices-It shall be the duty Of the storekeeper
OF each institution, or some person to be des
ignated by the superintendent to check OF
all goods and supplies. when received, by the
invoices; to certify thereon the quantity and
condition of the same and to notify the sup
erintendent or the accounting officer forth
with in case the said goods or supplies do not
appear to be of the kind or the quality pur-
received without an invoice, it shall be tho
duty of such storekeeper or designated per
onto make memorandum bill Of such goods
and certify. thereon. as herein required.
SEC. 8. Monthly Expense Lists-It shall be
the duty of the accounting officers Of the
state institutions named in section one %
AT the close of each month to make, Or cause
TO be made, an expense list for expenses in.
cured during the month, under appropria-
tons for current expenses, and q sep
arate expense list for expenses in
cured under appropriations for other
purposes. showing the names OF each
supplies, the nature Of the service rendered
and at what rate; the quantity, kind, price
ana cost Of supplies furnished, and the
amount to which each person Is entitled by
law, Provided, that the auditor Of state may,
in his discretion, allow items Of the same
class, amounting to less than one dollar each,
except food items. to be consolidated on the
expense lists as ''sundries." Said expense
or committee of the same, and shall be Ger.
tilted by the accounting officer OF each inst.
tuition and a member of the managing board,
to be designated by the said board, and shall
be forwarded to the auditor Of state by the
accounting officer, not later than the eley>
SEC. TO- Auditor to Examine Expense
1ists-On receipt of such certified expense
lists the auditor of state shall examine, ad-
just and approve, suspend. or reject the
same, and on or before the sixteenth day Of
each month draw his warrants on the state
treasurer for the amounts found due thereon
to each institution, and no money shall be
paid out OF the state treasury for the use Of
the said Institutions except on expense lists
duly certified.
Provided, that the auditor Of the state may
in his discretion draw his warrants FOR an
amount Dot exceeding twenty per cent in
addition to the amount Of the said expense
lisl, to be used for the immediate payment Of
such accounts as he may authorize to be SO
paid. said payments to be properly accounted